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1. casa scares encase casic irae eae ee aes 10 Monday February 24 2014 Introduction A New Course Material Requisition System Welcome to Stony Brook University s NEW Course Material Requisition system Starting summer 2014 this new system will be effective across Stony Brook University Main Campus Health Sciences Manhattan as well as Southampton campuses This user manual contains all essential information to help you make the transition to the new system as smoothly as possible With step by step instructions this manual will help you get started with ease With an aim of continuously improving your experience in submitting course material information the new and improved system will house fresh features that allow you to pass along your adoptions from previous semesters using a Google like search and select tool to add new books and many more A couple of clicks later the adoption is in Now let s get started Monday February 24 2014 Let s get started The new Course Material Requisition system is designed to make it easier than ever to select and submit your course materials You will receive an email close to the due date that contains a link that is unique to your course profile Clicking this link will take you to the front page of the new Course Material Requisition system where you will find the list of courses you are responsible for To get started just click the Select and Submit Course Materials butto
2. 4 2014 MARK DUPLICATE NOT OFFERED SUBMIT ADOPTION kal You are about to mark this course or section s as a duplicate or not being offered After doing this you will no longer be Click Here to Start Over able to make changes A department reviewer or bookstore staff member will confirm that the course section s is incorrect The following groups will still be able to make changes or determine that the course section s is actionable None Is the problem with the whole course or just this section s The whole course Just selected section s A To mark a course or section s as a duplicate or not being offered you must include a note updating collaborators and bookstore staff They ll also get a notification letting them know about this status change if you check the box below Figure 4a 4b 4c Step Two Add Past Books On the next screen you can add any books that have been adopted for the course in the past Begin by selecting which semester s history you would to examine Figure 5a Next scroll through the list of past titles and click the Add button to the left of any book s you would like to use for your upcoming course Figure 5b Alternatively if you d like to re use all books in a section just click the Re Use All Past Books from This Section button Figure 5c When you re done click Go to Next Step to move on Figure 5d Note Throughout the process you ll see the X ite
3. Monday February 24 2014 Stony Brook University New Course Material Requisition System Faculty Guide Monday February 24 2014 Table of Contents Introduction A New Course Material Requisition System ccccccccssccsscccsecceseeeneesseeeeneeseeeseneeaecenees 2 Lers Ee 1 10 nee ee ee er a a ee een eee ee ee 3 Step One Select a Section casigessia ccs hrenssacdecdccdsahodadedassaniaindeiceudd ancien sonterdbantoanndunondbienctanoteitacebwwasaiaieeaecetaauaned 4 NO TER I tsetse ecw os ees avin cet crn essen E ndaeeseenneeateeeeaees 4 D plicate Course Not Offered eee ee Re eee en ean PER ne 4 Step Two Add Past Books cisternae ecancceseuwsnoiccanoscrasdrctnsenisantstesaneseieendeeessaandtaeaeabindseneucgateeohacuseacaeeentineanecs 5 Step 3 Add New BOOKS oseoenseeenseresrerrrsresrrrrrrrrrrsrrsrrsersrvsesrrsrrsevserstsersresevserstsrestestesersesreserseeserseereseense 6 Step 4 Add Supplies and Custom Coursepacks cccccccceccsecsecceeccnceeneceecteceneeeneteectseeeseeeesteesteeeeaeees 7 Step 5 Set Requirements ptt iyaseeers cia nrerrnccnnaeeanssanieaceeasur tant nnsitines eden core a sannepantannereunteatieanupebientieineseaneate 8 Step 6 Submit COD CON xicsnccsscsesscscccsehcasctseriessctoinsesaceaaatssiaeaiantonisaanbisuad eae aaansansoianseameusesaneganeoseresaieeaesoasee 9 Besk COD PONY esc ce cece es eins vc ctw vanes go eens vas seers nner A ea ees 9 Help and Troubleshooting cise ccaccs ccc ent oira es
4. e materials Then click the Go to Next Step button on the right Figure 3b LIN 370 STEP 1 SELECT SECTIONS Select the sections you d like to submit an adoption for GO TO NEXT STEP Select All v He Agnes 01 Figure 3a 3b 3c No Text Required If your course does not require any course materials begin by selecting the appropriate section s and proceed to click the Mark As No Text Required button located to the right of the screen Figure 3c This will bring you to the final step in the process where you will only need to click the Submit Adoption button to finalize the process Duplicate Course Not Offered If your course or course sections are listed more than once or if the course assignment is wrong click the Mark As Duplicate Not Offered button located to the right of the screen Figure 3c This will bring you to a new screen where you can select the section or course to remove Figure 4a Enter a brief reason for why the course sections needs to be removed Figure 4b and click the Submit Adoption button located to the right of the screen to finalize the process Figure 4c Please note that once completed you will no longer be able to make changes for that course or section If you find that you are in this section by error simply click the Click Here to Start Over button to the right of the screen Figure 4c to return to step one of the process Monday February 2
5. ms in current adoption drop down list towards the top right of your screen update with the book you have just added You can check what has been added for a course at any time by clicking on the drop down list and viewing its contents Monday February 24 2014 STEP 2 ADD PAST BOOKS Below you ll find a list of books that have been used in this course in past sections Select a past section and click the Add button next to any books you would like to adopt If you d like to re use all books in a section just click the Re Use All Past Books from This Section button When you re done click Go To Next Step to move on ome TI Deore sss Want to re use all the past books displayed below T RE USE ALL PAST BOOKS FROM THIS SECTION You Just Don t Under w new Afterword gt Used in 1 sections over 1terms Discourse Reader Jaworski Adam 3780415346321 Publisher Taylor gt Used in 1 sections over 1 terms Figure 5a 5b 5c 5d Step 3 Add New Books The next step is to add any new books which have not been used in past semesters If you know the book information already you can simply type in the ISBN or author and title and then click Add Figure 6a You may also search for books by clicking on the Search For Books button and typing in your query Figure 6b Books are searchable by ISBN title and author Once you ve added all of the necessary books click on the Go To Next Step button Figu
6. n next to the course you would like to submit information for Figure 1a Welcome to Stony Brook University s Online Adoption Platform The courses we suspect you re responsible for are listed below Before amp Collect getting started you can watch the quick instructional video about this website to the right HIST 110 If you have courses assigned to you below just click the Select STEP 2 ADD PAST BOOKS Course Materials button to go to the page for your first course After you ve submitted your first adoption make sure you return here to see if os Tamia FA you have any more to take care of Continue until you no longer have any courses under the Attention Required tab All Courses Attention Required Submitted Reviewed Approved Spring 2014 AAS 370 Spring 2014 CHI 411 Spring 2014 LIN 370 Figure 1a 1b A tutorial video will be available to guide you along during this process This video can be accessed from the front page Figure 1b or during any step in the process by clicking the Instructions button located in upper right corner of the screen Figure 2 Figure 2 Monday February 24 2014 Step One Select a Section Step one is to select which sections of a course you would like to submit materials for On the left hand side of the screen check the box next to the section s you would like to edit Figure 3a You are able to edit multiple sections at once so long as they use the sam
7. ore staff A B Remove You Just Don t Under w new Afterword Figure 9a 9b 9c Help and Troubleshooting If you are having difficulties understanding the new Course Material Requisition system or if the program is not functioning properly please email the Provost s Liaison s Office at provost_liaison stonybrook edu 10
8. quested amount of desk copies since the decision is purely of their discretion If you wish to receive supplementary copies you must contact the publishers We will provide you with their contact information if necessary Publishers are often unlikely to send desk copies of the same titles in consecutive semesters If you are distributing desk copies to your teaching assistants collecting them at the end of the semester is the only way to ensure TA copies for a new semester We are unable to order review copies or exam copies Faculty wishing to obtain these versions of the books must contact publishers directly If you need help making a decision regarding their course book materials should visit the Faculty Center Network at www facultycenter net which will allow you to compare course books before requesting them for classes Desk copies must be picked up from the Provost s Liaison s Office We cannot ship books through inter office mail or through any other methods Once you have double checked that all the right materials are included for your course click on the Submit Adoption button Figure 9c and you re done Monday February 24 2014 STEP 6 SUBMIT ADOPTION You are about to submit your adoption Please check below to make sure everything looks right SUBMIT ADOPTION ia Estimated Enrollment Add a Note Estimated size of each section you selected If you d like you can include a note updating collaborators and bookst
9. re 6c You can add multiple books on the same page by clicking the Add button Monday February 24 2014 STEP 3 ADD NEW BOOKS You can add a book by typing in the ISBN title and author and then clicking Add You may also search for a book by clicking on Search For Books Then type in the ISBN title or author and then click the Search button Click Add next to any titles you would like adopted for the section and then click Go to Next Step ADD BOOKS MANUALLY 5 Required Fields GO TO NEXT STEP i ISBN Optional Fields Publishe Figure 6a 6b 6c Step 4 Add Supplies and Custom Coursepacks On the next screen you can add a coursepack or any supplies you may need for the course To add a coursepack simply click the Add button located under the Add Custom Coursepack section The Bookstore will know to expect it Please note that you ll need to create your coursepack and communicate it to the bookstore through the typical channels or add a note at the end of the adoption To add materials such as goggles or a lab coat just tell us the item s description and then click the Add button under the Add Supplies sections Figure 7b If you d like to give additional information tell us who supplies the product and where it can be found online supplier and link are not mandatory fields STEP 4 ADD SUPPLIES AND CUSTOM COURSEPACKS In the description field tell us what o
10. request permission to be able to submit edits or additions to the course At this stage desk copies may be requested by faculty who submit their Course Material Requisition information by the designated due dates In the Add Note area please specify the titles and number of copies of desk copies you are requesting Figure 9b Desk Copy Policy If you wish to request a desk copy for a title that will be used for your course please be aware of the following guidelines Desk copies are complimentary copies publishers release to faculty members who have adopted a textbooks for their course and placed orders at the University Bookstore Please be aware that desk copies cannot be obtained from the University Bookstore This service is provided to you by the Provost s Liaison s Office Desk copy requests will be honored only if your Course Material Requisition CMR is submitted by the designated due dates October 12th for the Spring Winter Semesters and April 5 for the Fall Summer semesters Please note that these dates never change If you wish to add a title to your CMR after the designated due date and your CMR was submitted prior to the designated due date your desk copy request for that title will be honored In order to be eligible for desk copies for the upcoming semester all previously requested desk copies must be picked up prior to requesting new titles Since all publisher policies are different they may not send the re
11. ther supplies you require for your class calculator lab goggles etc GO TO NEXT STEP bia Have a Coursepack Click the button to the left to let the bookstore know to expect it Please note that you ll need to create your coursepack and communicate it to the bookstore through the typical channels Figure 7a 7b 7c Monday February 24 2014 Once you have added all of the required materials for your course click on the Go To Next Step button Figure 7c Step 5 Set Requirements The next step is to set the requirements for your course materials Choose whether an item is required recommended a value option or go to glass first by selecting the appropriate choice from the Status drop down menu to the left of the item Figure 8a Once you have set the status of all your items click on the Go To Next Step button figure 8b STEP 5 SET REQUIREMENTS Let us know whether the items you ve selected are required or optional GO TO NEXT STEP n Status Required Y A Recommended Go to class first REMOVE Status Required Figure 8a 8b Monday February 24 2014 Step 6 Submit Adoption On the last step tell us about the course and submit the adoption If known be sure to indicate the Estimated Enrollment Figure 9a and add any necessary notes or comments regarding multiple desk copies Figure 9b Be sure to review all information carefully as you will need to

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