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User Manual for Exchange Visitor Program Sponsor

1. 58 2 6 2 2 Edit Biographical Information and U S Address EV in Initial Status 61 2 6 2 3 Edit Dependent Data EV in Initial Status esse 61 2 0 2 3 1 Add Dependent EV in Initial S 3108 oie eicere gente sts 62 2 6 2 3 2 Delete Dependent EV in Draft or Initial 64 2 6 2 3 3 Edit Dependent Data EV in Draft or Initial Status 64 2 6 2 3 4 Reprint Form DS 2019 for a Dependent EV in Initial Status 66 2 6 2 3 5 No Show Dependent oe d rte eret 67 2 6 2 4 Edit Financial Information EV in Initial Status sss 68 2 6 2 5 Edit Site of Activity EV in Initial Status see 68 2 6 2 6 Add Site of Activity EV in Initial Status esse 69 2 6 2 7 Change Primary Site of Activity EV in Initial 70 2 6 2 8 Delete Site of Activity EV in Draft or Initial 70 2 7 Exchange Visitor Information Screen Active Status sse 72 2 7 1 Actions Menu EV in Active Status eese essen eee eene tn ettet tnt ennno 73 2 7 1 1 Change of Category Request EV in Active Status 73 2 7 1 2 Cancel Change of Category Request EV in Active 78 2 7 1 3 Correct Minor or Technical Infraction EV
2. Field Section Description Explanation 13 Subject Field To change the current subject field description perform the Description following 1 Click the Select button to display the Select Subject Code screen and make a selection from the Categories drop down list 2 Click the Search button to view the list of subjects fields for the selected category Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system will automatically return to the New Exchange Visitor screen and the final selection is displayed If you made an error at any point repeat Steps 1 and 2 3 If you determine that this is the incorrect Subject Field Code click the Clear button and repeat Steps 1 and 2 This is a required field Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e EV s COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear
3. sess 116 2 9 3 1 Transfer Add Dependent eee teet eer then nee 116 2 9 3 2 Transfer Update Dependent Data sees 118 2 9 3 3 Transfer Terminate Dependent sese 118 2 9 3 4 Transfer End Status of Dependent sse 119 2 9 4 Transfer Financial nnne 119 2 9 5 Validate the EV s Program Participation EV in Transfer Status 121 RUM c o DECRE REI 123 2 10 T Viewing Alerts ioi erp et uniri east tatiana tried d due NH tread 124 2102 List Of uico ott trata E dec 125 2 11 128 211 Generate 129 2 102 Print a RG POR s e 130 2 11 2 1 Printing a Report Using the Internet Explorer Browser 130 2 11 2 2 Printing a Report Using the Netscape 131 OPERATING INSTRUC IONS eset eon en etn t the us eres s ean te 133 Motos dae ite ee die edet bee etes 133 3 2 M int in Operation s eoe usen tate cated arises ea te 133 3 3 Terminate and Restart Operations esci eta NEQU Ia 133 LERRORTHANDEING icri pas sissies aise rcs SE D e Ep eet ees 133 HELP
4. Click one of the following buttons Submit Edit Click this button to complete the process The system displays a message informing you of the successful submission of the update to the dependent s data Note The dependent s Form DS 2019 will print along with the EV s Form when the Print feature is used at the time you submit the Form in SEVIS Otherwise on the message screen click the Print Final DS 2019 button to print a copy of the dependent s Form Reset Values Click this button to return all unsaved entries to the previous values Cancel Click this button to return to the Exchange Visitor Dependents Menu screen without updating the dependent s data 2 6 2 3 4 REPRINT FoRM DS 2019 FoR A DEPENDENT EV IN INITIAL STATUS You may reprint the Form DS 2019 for a dependent whose status is Initial To reprint the Form for a dependent perform the following l Access the Exchange Visitor Information screen for the EV whose dependent s Form you wish to reprint perform a search for the record or use the EV Lists link Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 66 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 10 11 12 13 Click the dependent s SEVIS ID link for example N0123456789 to access the Exchange Visitor Information Dependent Inf
5. Field Description Explanation 1 Family Name Enter the surname or last name of the dependent If the dependent has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 2 First Name Enter the first name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS 62 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 3 Middle Name Enter the middle name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 4 Suffix Select a title such as
6. Visa Issue Date Port of Entry 1 94 Admission Number New Program End Date 12 20 2005 MM DD YYYY Select One Correct Minor or Technical Infraction Reset Values Cancel 12 16 2004 Thursday Select the reason for the infraction from the drop down list 4 fnecessary enter the new program end date in MM DD Y Y YY format Note If the EV is in Active status and you change the program end date the date does not change in the system This known problem will be corrected in a later release of SEVIS 5 Enter an explanation in the Remarks text box this is a required field 6 To complete the process click the Correct Minor or Technical Infraction button A message displays indicating the successful update of the EV s record Click the Reset Values button to return all unsaved entries to the previous values or click the Cancel button to return to the Exchange Visitor Information screen without completing this request Note There is no change to the EV s status his or her status in SEVIS will remain Active 80 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 1 4 End Program for Exchange Visitor EV in Active Status An EV s program participation can be concluded non adverse termination for the following reasons Note Completed Death of EV Inability to continue program Program completed 30 days or more before program end date
7. e Failure to receive approval and or an amended Form DS 2019 before accepting an honorarium or other type of payment for engaging in a normally appropriate activity e Other To correct a minor or technical infraction perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 79 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 Click the Correct Minor or Technical Infraction link on the Actions menu Exhibit 27 Correct Minor or Technical Infraction is an example of the screen that displays Exhibit 27 Correct Minor or Technical Infraction US Immigrati LO d and Customs Student amp Exchange Visitor Enforcement gt ss gt Information System fi Main Listing of Schools Listing of Programs Help Tutorial Logout Correct Minor or Technical Infraction Required fields are marked with an asterisk Family Name Wilson Suffix Date of Birth 06 20 1980 Country of Birth AUSTRALIA Country of Legal Permanent Residence AUSTRALIA Active Initial Dependent Count 1 Program Sponsor Holy Sj School of the Arts Category TRAINEE NON SPECIALTY Subject Field Remarks N A IAP 66 Number Program End Date 12 20 2005 Previous Program End Date Passport Number
8. Program Sponsor National School of Music Category TRAINEE SPECIAL Subject Field Remarks None IAP 66 Number Program End Date 06 30 2006 Previous Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number 20 Financial support from organizations other than the sponsor will be provided by one or more of the following NATIONAL ENDOWMENT FOR THE ARTS International Organization s max of 2 If OTHER is Selected enter the name of the Organization or Agency Below p he Binational Commission of the Exchange Visitor s Country International Musicians Organization Personal funds 3000 02 23 2005 Wednesday 44 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 l Below is a list with a brief description or explanation for each section and field on this screen An asterisk precedes the fields and sections that must be completed To complete this screen enter the following data Field Section 19 During the period covered by this program the total estimated financial support in U S dollars is to be provided to the exchange visitor by Current Program Sponsor This program sponsor has has not received funding for international exchange from one or more U S Government Agency ies to support this exchange visitor If any U S Gover
9. Date of Birth 01 01 1980 Country of Birth ITALY of Legal Permanent Residence ITALY Active Initial Dependent Count 1 Program Sponsor National School of Music Category TRAINEE SPECIALTY Subject Field Remarks N A IAP 66 Number Program End Date 12 24 2005 Previous Program End Date Passport Number Visa Issue Date Port of En 1 94 Admission Number Bacharon 2 First Name ivan 4 Suffix Select One z 6 Gender Male Female C 8 Country of Birth ITALY If the United States or a U S terri is chosen select one of the following select One zj Legal Permanent rav 213 UNIVERSITY TEACHING STAFF INCLUDING RESEARCHERS 12 Current U S Address Address 11230 Addressa O O oS city Wanabell s State VIRGINIA zl ziptodej20195 in a 03 25 2005 Friday 3 Make the necessary updates to the EV s biographical information Required fields are marked with an asterisk See Section 2 5 1 Complete Page 1 of the Form DS 2019 Personal Information for detailed descriptions of the fields and sections on this screen Note United States may be selected as the country of birth if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following a Complete the Country of Birth field 93 June 17 2005 User Manual for
10. Listing of Schools Listing of Programs Help Tutorial Logout Cancel Change of Category Request Required fields are marked with an asterisk Family Name Wilson Suffix Date of Birth 06 20 1980 Cou of Birth AUSTRALIA Country of Legal Permanent Residence AUSTRALIA ctive Initial Dependent Count 1 Program Sponsor Hol School of the Arts Category TRAINEE NON SPECIALTY Subject Field Remarks N A IAP 66 Number Program End Date 12 20 2005 Previous Program End Date Passport Number Visa Issue Date ort of Entry 1 94 Admission Number Cancel Change of Category Request Reset Values Cancel 3 Enter optional comments in the Remarks text box 4 Click the Cancel Change of Category Request button to complete the process A message displays informing you that the request has been canceled 5 Click the Return to Exchange Visitor button to view the Exchange Visitor Information screen Notice the additional options available on the Actions and Edits menus When a request must be processed by DoS some of the menu options are not available After the request is processed by DoS or canceled those options become active again 2 7 1 3 Correct Minor or Technical Infraction EV in Active Status The Correct Minor or Technical Infraction option enables you to correct a minor or technical infraction of the regulations for an EV Minor or technical infractions are the following
11. you may not create or update an EV s personal or program information as follows e EV s or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 10 Country of Legal If necessary change the country in which the EV is an LPR Permanent Residence For most EVs the Country of Legal Permanent Residence will be the same as the Country of Citizenship Some EVs however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 year contract and applying for a J visa from Italy would not be considered an LPR of Italy 11 Position Select an option from the list that most closely matches the EV s position in his or her home country 12 Exchange Visitor This field defaults to the category in which the EV has been Category approved to participate in while in the United States and it cannot be changed 113 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019
12. Exchange Visitor Information Add Site of Activity is an example of the screen that displays Note In Exhibit 16 the Site of Activity fields have been completed 35 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 16 Exchange Visitor Information Add Site of Activity Sey US Immigration NA and Customs p lH Student amp Exchange Visitor WW Enforcement IN Information System Main Listing of Schools Listing of Programs Help Tutorial Logout National School of Music Program Number P 1 00040 Exchange Visitor Information SEVIS ID Family Name Papparozzi First Name Roberta Suffix Gender FEMALE Date of Birth 11 28 1968 City of Birth Gaeta Country of Birth ITALY Country of Citizenship ITALY Country of Legal Permanent Residence ITALY Status DRAFT Active Initial Dependent Count 0 Program Number P 1 00040 Program Sponsor National School of Music Position 419 ARTS OTHER Category TRAINEE SPECIALTY Subject Field Description Voice and Opera Subject Field Remarks None Initial Program Begin Date IAP 66 Number Program Begin Date 02 28 2005 Program End Date 06 30 2006 Reinstatement Program Begin Date Previous Program End Date Visa Type J 1 Passport Number Visa Foil Number Visa Issue Date Visa Issue Post Port of Entry Date of Entry 1 94 Adrnission Number Add Site of Activity Require
13. SEVP office immediately SEVP will work with you to take appropriate steps to protect and prevent loss of June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 SEVIS information Such actions to be taken may include issuing new SEVIS user IDs and passwords as well as loading new security certificates for the SEVIS batch upload process if applicable Additionally school and sponsor officials who believe that their internal systems may have been compromised should follow their local formal security procedures System security is a serious matter SEVP is committed to addressing any system security concerns or issues that may arise If you need assistance please contact the SEVP office at 202 305 2346 1 4 Disclaimer people schools programs email addresses and events depicted in this document are fictitious and no similarity with any real persons or entities living or deceased is intended or should be inferred The term status is used extensively throughout this manual Unless otherwise noted the term status refers to the EV or dependent s status in SEVIS 1 5 Glossary Appendix A Acronyms and Abbreviations includes a list of terms abbreviations and acronyms used in this document June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 DESCRIPTION OF SYSTEM FUNCTIONS The followi
14. Withdrawal from the program Concluding an EV s program participation affects each dependent whose record is in Active status changing their record to the status of the EV If a dependent has already been terminated for example if he or she has committed a crime then there is no change in that dependent s status To end an EV s program perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the End Program for EV link on the Actions menu Exhibit 28 End Program for EV is an example of the screen that displays summary information for the selected EV 81 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 28 End Program for EV E2 3 m IU NEN CE SEVIS gout Main Listing of Schools Listing of Programs Help Tutorial Logou Required fields are marked with an asterisk Family Name Doctor Suffix Date of Birth 09 25 1980 Country of Birth ANTARCTICA Country of Legal Permanent Residence ANTARCTICA Active Initial Dependent Count 0 Program Sponsor Dravrah Uni School of Medicine Category ALIEN PHYSICIAN Subject Field Remarks None IAP 66 Number Program End Date 12 25 2009 Previous Program End Date Passport Number Visa
15. asterisk wildcard Enter at least three characters of the family name preceded and or followed by for example e joh may return a list containing family names such as Johnson Johanson and Johannes may return a list containing family names such as Mathison Johnson and Gleson e ang may return a list containing family names such as Angelus Langley and Wang Enter the first name of the EV or dependent Enter a date of birth in MM DD Y Y YY format Select an option from the drop down list June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Country of Birth Country of Citizenship Country of Legal Permanent Residence Exchange Visitors or Dependents Search Criteria section None Search By Category Category Subject Field Code Search by Status Status Program Start Date Range Description Explanation Select a country from the drop down list Select a country from the drop down list Select a country from the drop down list Click this radio button if you wish to search on all EVs or dependents in this program Click one radio button and complete the associated fields Click this radio button when searching on a SEVIS ID This option is valid only when the Search Type is SEVIS ID Click this radio butto
16. 106 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 8 Exchange Visitor Information Screen lnactive Status 2 8 1 Correct Minor or Technical Infraction EV in Inactive Status The Correct Minor or Technical Infraction option enables you to correct a minor or technical infraction of the regulations for a J 1 within the first 120 days of the infraction When the EV is in Inactive status the only technical infraction option available is Failure to extend a Form DS 2019 in a timely manner failure to extend program If the EV did not obtain a program extension within the maximum duration before his or her status changed to Inactive you have the authority to extend the EV s program using the Correct Minor or Technical Infraction option The extension can occur if it is less than 121 days after the EV s status changed to Inactive However when the current date is between 121 days and 270 days after the EV s status changed to Inactive you must submit a request for reinstatement to DoS for review and approval See Section 2 8 2 Reinstatement Request EV in Inactive Status for details Note You cannot correct a minor or technical infraction if the EV has already reached the maximum duration of participation for his or her program To correct a minor or technical infraction perform the following 1 Access the Exchange Visitor Information screen for the EV whose req
17. 2 1 Guidelines for Passwords for instructions on creating a password 4 Enter your new password again in the Confirm Password field 5 Click the Set Password button The system displays a message indicating that you have successfully created a password If the password is not successfully created a message indicating the reason will display and you will be able to enter the appropriate data June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 6 Once the password is successfully created click OK and the system displays the SEVIS Login screen Exhibit 5 SEVIS Login Screen is an example of the screen Note JT ee your use the SEVIS Login screen https egov H n g is to access SEVIS and perform all of your SEVIS related tasks Exhibit 5 SEVIS Login Screen US Immigrati LO Ld and Customs 5 Enforcement 5 y e 2 2 1 Guidelines for Passwords The email you receive from SEVIS when approved as an RO or ARO provides the specific requirements for SEVIS passwords General guidelines for SEVIS passwords are as follows e You cannot reuse your previous six passwords e SEVIS passwords have a maximum life span of 90 days When you log into SEVIS after 90 days the system automatically displays the Change Password screen See Section 2 2 2 Change Password Every 90 Days for instructions e Protect your password If you suspect that your password has be
18. 2019 if it is longer than the available space However you will be able to view the entire text in SEVIS 3 Program Begin Date Enter the date determined by the program sponsor on which the EV s participation in the new category will begin It must be entered in MM DD Y Y YY format 4 Program End Date Enter the date determined by the program sponsor on which an EV s participation in the new category will end It must be entered in MM DD YYYY format The end date in combination with the begin date 75 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description Explanation must e Be equal to or greater than the minimum duration of participation and e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations or the program sponsor s designation See Attachment A DoS Maximum and Minimum Duration of Participation Rules for guidance 5 Remarks Enter optional comments 6 During the period covered by this program the total estimated financial support in U S dollars is to be provided to the exchange visitor by Note The EV must have at least one source of funding listed in Sections 6 and 7 of the electronic Form DS 2019 Enter the following information as applicable Cur
19. 4 Edit Financial Information EV in Initial Status Note The Financial Information option is not available after a visa has been issued to the EV If you wish to edit financial data after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS To edit an EV s financial data while the EV is in Initial status perform the following 1 Access the Exchange Visitor Information screen for the EV whose data you wish to update perform a search for the record or use the EV Lists link 2 Click the Financial Information link on the Edits menu The system displays the Edit Financial Information screen 3 Make the necessary updates See Section 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information for detailed descriptions of each field and or section on the screen Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 4 Click the Update Information button A message displays informing you that the data have been successfully updated 2 6 2 5 Edit Site of Activity EV in Initial Status Note The Site of Activity option is not available after a visa has been issued to the EV If you wish to edit a site of activity after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives i
20. Format HTML C Text Click on Help above and search on Printing Reports to find the proper page settings for printing SEVIS reports Submit SEVIS Reports 9 C Category Levels Counts for category by purpose code and country C Annual Report J1 Exchange Visitor Program U S Department of State C pos No Show Report 11 24 2003 Monday 2 To select a report title click the radio button adjacent to the report title 3 Select an output format HTML Hypertext Markup Language a web page format or Text a format that can be easily pasted into a word processor for additional formatting and editing 4 Click the Submit button If there are no search criteria for the selected report the report will be generated and will display in a new browser window If search criteria must be chosen for the selected report the Report Search Criteria Entry screen will display in the browser window Select the search criteria and click the Submit button to generate the report 129 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 11 2 Print a Report The procedure for printing reports depends on the browser used Internet Explorer or Netscape The procedures for printing reports using each browser are described below 2 11 2 1 Printing a Report Using the Internet Explorer Browser To print a report using Internet Explorer perform the following 1 For best resul
21. Issue Date Port of Entry 1 94 Admission Number Select One 2 Effective Completion Date MM DD YYYY End Program for EV Reset Values Cancel 12 16 2004 Thursday Select a reason for ending the EV s program from the drop down list Enter the effective date of completion for the EV Enter optional comments in the Remarks text box Click the End Program for EV button A confirmation message displays QNM ME S Click the Yes button to end the program for the EV or click the No button to return to the End Program for EV screen without changing the EV s status Note The day following the effective date of completion the system automatically inactivates the EV s record in SEVIS Also the EV s program end date will not change it will always reflect the original intention of the program 2 7 1 5 Extension Beyond the Maximum Duration of Participation Request EV in Active Status You may request to extend an EV s program beyond the maximum duration of program participation See Attachment A DoS Maximum and Minimum Duration of Participation Rules for the maximum and minimum duration rules for the various categories The EV must 82 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 have a status of Active and the request should be submitted to DoS early enough so that it can be reviewed and approved by DoS prior to the EV s program en
22. Submit DS 2019 button to submit the data to SEVIS A message displays informing you of the successful submission of the data in SEVIS On the message screen click the Return button to display the Listing of Programs screen 5 Access the Exchange Visitor Information screen for the EV whose program participation you wish to validate perform a search for the record or use the EV Lists link On the Exchange Visitor Information screen click the Validate Program Participation link to display the Validate Program screen Ensure the accuracy of the current U S address make corrections if necessary Note When entering data for Secondary Students high school enter the name of the host family in the Address 1 field and enter the street address for this residence in the Address 2 field For an Au Pair enter the host family s address Note Passport visa and port of entry information may be received from other systems However if the fields are not filled in the following data may be entered if available e Passport Number e Passport Issuing Country e Passport Expiration Date e Visa Number e Post Country of Visa Issuance e Visa Expiration Date e Visa Issue Date e Admission Number e Port of Entry e Date of Entry 8 Click the Validate Program button The Listing of Programs screen displays and the EV s status is now Active 122 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of S
23. Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s COB or is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training fan EV s field of study is in aviation 31 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her or COC to a country that is on the restricted country list Subject Field Remarks Enter additional comments regarding the EV s program while in the United States or enter None Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in field 5 on the Form DS 2019 Exhibit 14 Subject Field Remarks shows how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However you will be able to view the entire te
24. Ve ui 2 M 134 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 APPENDIX A ACRONYMS AND ABBREVIATIONS APPENDIX B STATUS VALUES FOR EXCHANGE VISITORS AND DEPENDENTS APPENDIX C PRINTING INSTRUCTIONS FOR NETSCAPE VERSION 7 0 ATTACHMENT A DOS MAXIMUM AND MINIMUM DURATION OF PARTICIPATION RULES June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 1 Exhibit 2 Exhibit 3 Exhibit 4 Exhibit 5 Exhibit 6 Exhibit 7 Exhibit 8 Exhibit 9 Exhibit 10 Exhibit 11 Exhibit 12 Exhibit 13 Exhibit 14 Exhibit 15 Exhibit 16 Exhibit 17 Exhibit 18 Exhibit 19 Exhibit 20 Exhibit 21 Exhibit 22 Exhibit 23 Exhibit 24 Exhibit 25 Exhibit 26 Exhibit 27 Exhibit 28 Exhibit 29 Exhibit 30 Exhibit 31 Exhibit 32 Exhibit 33 Exhibit 34 Exhibit 35 Exhibit 36 Exhibit 37 Exhibit 38 Exhibit 39 Exhibit 40 Exhibit 41 Exhibit 41 Exhibit 42 EXHIBITS Criminal Penalties e oed eie nea aed eo e ed NE UR iUd ned 2 Listing of Programs and Screen Components sse 4 Navigation Bar Help Dirk us d ep a 6 SGT Password BUrGE Pc teat tet Ta ae kk 9 SEVIS TO Sith SEEN us n o anv ftr e uo me id e een es 10 Eastingof e o oe RR yo Ret PANI Eon a eoe o e OQ Ree cas adt a oe 14 Na
25. Visitor Information Screen Initial Status or Exhibit 24 Exchange Visitor Information Screen Active Status or the Exchange Visitor Information Dependent Information screen click the Reprint DS 2019 link on the Actions menu left side of screen The Reprint DS 2019 screen displays 2 Select the appropriate reason for reprinting the Form If Other is selected enter an explanation in the text box provided For example if you are reprinting the Form for a participant in Initial status because the first attempt to print failed select Other as the reason and enter the following comment in the Remarks box Begin New Program 3 Enter optional comments in the Remarks text box 4 Click the Reprint DS 2019 button A message displays indicating that the update was successful the reason for reprinting the Form was saved to SEVIS 49 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 5 Click the Print Final DS 2019 button A new browser window opens and the Form DS 2019 displays using the Adobe Acrobat from which a copy of the Form may be sent to a designated printer Note During the launch of Adobe Acrobat a File Download window may display To prevent this window from displaying in the future click in the box next to always ask before opening this type of file to remove the check mark Click the Open button to view the Form DS 2019 6 When the Form DS 2019 dis
26. and cultural exchanges 7 Financial Support from The EV must have at least one source of funding organizations other than the Complete one or more of the fields in this section sponsor will be provided by one Note Financial data should reflect the amount of of the following financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 Note dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 U S Government Agency ies Select the agency from which the EV has received maximum of two funding and enter the amount in U S dollars International Organization s Select the organization from which the EV has maximum of two received funding and enter the amount in U S dollars The Exchange Visitor s Enter the amount in U S dollars that the EV s Government government is contributing The Binational Commission of Enter the amount in U S dollars that the the Exchange Visitor s Binational Commission is contributing Country other organizations Enter the amount in U S dollars that all other providing support organizations are contributing Personal Funds Enter the amount in U S dollars that the EV 15 contributing 4 Click the Submit button to save these data to SEVIS A message displays
27. case sensitive When you create a password using a mix of uppercase and lowercase letters it must always be entered that way If you have the Caps Lock key on the keyboard turned on and you intend to enter abcdeF 9 the system reads the following password ABCDEf 9 To SEVIS these passwords are not the same e Numeric Keypad lf you are using the numeric keypad to enter numbers be sure to turn on the Num Lock key Otherwise enter numbers using the keys above the top row of alphabetic characters on the keyboard 3 Enter your new password again in the Confirm New Password field Click the Change Password button The system displays a message indicating that the password has been changed Click OK to display the SEVIS Login screen Be sure to use your new password when logging into SEVIS Note Ifat any time you suspect that your password has been compromised and you are not able to change it using the Change Password or the Request Password Reset link contact the SEVIS Help Desk 1 800 892 4829 to have your password reset June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 2 3 Change Password Voluntarily You may change your password as often as once a week using the Change Password link on the SEVIS Login screen To change your password perform the following 1 Click the Change Password link on the SEVIS Login screen The system displays the Change Password
28. following 1 Click the Add Dependent link on the Exchange Visitor Dependent Menu 2 Below is a list with explanations of the fields and sections on the Exchange Visitor Information Add Dependent screen Exhibit 18 An asterisk precedes the fields and sections that must be completed To complete this screen enter the following data Field Section Description Explanation Family Name Enter the surname or last name of the dependent If the dependent has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 2 First Name Enter the first name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 3 Middle Name Enter the middle name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passp
29. list containing the EV or dependent names that match your search criteria if any Exhibit 10 Search Results shows an example of the search results list Exhibit 10 Search Results Am US Immigration NA and Customs Student amp Exchange Visitor F Enforcement Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Meyer Institute of Dance Program Number P 4 10729 Search Results New Search Refine Search Search Criteria Status ACTIVE SEVIS ID Family Name First Name isa Status Program Start Date Program End Date Date of Last Update Date of Last Status Change NOO00091536 Kozloski Karl 2 1 ACTIVE 05 01 2003 04 30 2004 01 20 2004 07 23 2003 0000089756 Swiper 2 1 ACTIVE 04 30 2003 08 20 2004 11 24 2003 04 29 2003 2 Recs 02 27 2004 Friday Family Name Link 4 Locate the name of the EV or dependent whose record you wish to view and or update and click the appropriate link in the Family Name column The system will display the EV s record Note You may click the Refine Search link at the top of the Search Results screen to return to the Exchange Visitor Search screen and enter additional search criteria or change the existing search criteria and perform another search You may click the New Search link to return to the Exchange Visitor Search screen and begin a new search all search criteria will be deleted from the screen 20 Jun
30. no later than 30 days after the effective date of transfer identified in SEVIS Validation of program participation requires the program sponsor to acknowledge that the EV has reported as required and to collect the EV s current U S address actual physical location where the EV will reside while in the United States Validation of program participation can take place at any time after the effective date of transfer However failure to validate the transfer EV s participation in your program 30 days after the effective date of transfer identified in SEVIS will result in SEVIS changing the EV s status to No Show Note If your program is expecting to receive a transfer EV from another SEVIS program that EV s name will display in All Exchange Visitors and Dependents and the Transferred Status Exchange Visitors and Dependents EV lists with the status of Transferred once the effective date of transfer arrives 121 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 To validate the participation of an EV transferring into your program perform the following l Access the Exchange Visitor Information screen for the EV whose program participation you wish to validate perform a search for the record or use the EV Lists link Click the Edit DS 2019 link on the Edits menu and update the EV s data see Section 2 9 1 through Section 2 9 4 for instructions Click the
31. of Birth field 2 Select an option from the drop down list in the If the United States or U S Territory is chosen field Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e EV s or COC is on the restricted country list you may not select or update his or her field of 112 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description Explanation study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 9 Country of If necessary change the country in which the EV maintains Citizenship citizenship Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore
32. of Programs Help Tutorial Loqout Holy Springs School of the Arts Program Number P 2 00222 Terminate Dependent Required fields are marked with an asterisk Exchange Visitor Information Dependent Information 12 16 2004 Thursday 3 Select a termination reason from the drop down list If Other is selected enter an explanation in the text box provided 4 Enter the effective date of termination 96 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 5 Enter optional comments in the Termination Comment text box 6 Click the Terminate Dependent button to complete the process The dependent will be terminated on the effective termination date entered on the Terminate Dependent screen 2 7 2 2 2 END STATUS OF DEPENDENT You can end the status of a dependent prior to the end of the EV s program for reasons such as death and divorce To end the status of a dependent perform the following 1 Access the record for the dependent whose status you wish to end perform a search for the record or use the EV Lists link 2 Onthe Exchange Visitor Information Dependent Information screen click the End Status link on the Actions menu Exhibit 35 Dependent End of Status is an example of the screen that displays It contains summary data for the EV and the dependent 97 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users R
33. or Technical Infraction uude itte t et 80 Bud Prosramvtor BV a codec tote tas edunt siad EN Fo T benda eus 82 Extension Beyond the Maximum Duration of Participation Request 83 Extension Within the Maximum Duration of Participation 86 IVES OWA ION sso ecu a o RU tn ci in tcd ea ae a nea erdt 87 Torminate B Vacca ae entend ens ut b DT 9 Biographical Informiatlotr e tuer Renee hee e p Re ie duces 93 Terminate Depende idit orar d n Id ER ATE 96 Dependent End of Status cites Cie ee pi n ad pe ib rete iva en i aca c 98 Exchange Visitor Information Edit Site of Activity esses 100 Subject EIC ee eee stus ede a SM Ea e ELLE M AA MEL 103 SEVIS to SEVIS Exchange Visitor 105 Exchange Visitor Personal Information for Transfer 111 Listing of Programs Alerts Link uiis cr aer e eret enhn n 123 Alerts for the Farming 124 Reports Ese Rule ean obe edv dnce ences 129 Internet Explorer Page Setup Window cccceccceesseceteceseceeeeeeseecaeeeteeseeeenseeesaeens 130 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 43 Netscape Page Setup 131 vi June 17 2005 User Manual for Exchange Visitor Program Sp
34. or her program begin date before validating the EV s record see Section 2 6 1 1 Amend Program EV in Initial Status for instructions Note Once validated the EV s program begin date cannot be changed If necessary change the EV s begin date by amending his or her program see Section 2 6 1 1 Amend Program EV in Initial Status for instructions Then validate the EV s participation in your program To validate an EV s program participation perform the following 1 Access the Exchange Visitor Information screen for the EV whose program participation you wish to validate perform a search for the record or use the EV Lists link 2 Click the Validate Program Participation link on the Actions menu left side of screen to access the Validate Program screen Exhibit 21 Validate Program is an example of this screen 55 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 21 Validate Program US Immigratioi and Customs E 4 Student amp Exchange Visitor Enforcement Information System Main Listing of Schools Listing of Programs Help Tutorial Logout National School of Music Program Number P 1 00040 Validate Program Required fields are marked with an asterisk Family Name P zi Suffix Date of Birth 11 28 1968 of Birth ITALY Country of Legal Permanent Residence ITALY Active Initial Dependent Count
35. or more of the fields in this section 45 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section U S Government Agency ies maximum of two International Organization s maximum of two The Exchange Visitor s Government The Binational Commission of the Exchange Visitor s Countr other organizations providing support Personal Funds Description Explanation Note dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest dollar For example 25 057 89 should be entered in SEVIS as 25058 Select the agency from which the EV has received funding and enter the amount in U S dollars Note If Other is selected you must enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 Select the organization from which the EV has received funding and enter the amount in U S dollars Note If Other is selected you must enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 Enter the amount in U S dollars that the EV s government is contributing Enter the amount in U S dollars that the Binational Commission is contributing Enter the total amount in U S dollars that all other organizations are contributing Note You must en
36. record will remain in Inactive status 2 8 4 Terminate Exchange Visitor EV in Inactive Status See Section 2 7 1 11 Terminate Exchange Visitor EV in Active Status for instructions on terminating an EV or Section 2 7 2 2 1 Terminate Dependent for instructions on terminating a dependent separately from an EV 109 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 9 Transfer Procedures for Receiving Program When an EV transfers to your program his or her record in SEVIS must be validated no later than 30 days after the effective date of transfer identified in SEVIS Validation of program participation requires the program sponsor to acknowledge that the EV has reported as required and to collect the EV s current U S address actual physical location where the EV will reside while in the United States Validation of program participation can take place at any time after the effective date of transfer Failure to validate the transfer EV s program participation no later than 30 days past the effective date of transfer identified in SEVIS will result in SEVIS changing the EV s status to No Show Note When your program is expecting to receive a transfer EV from another SEVIS program that EV s name will display on All Exchange Visitors and Dependents and the Transferred Status Exchange Visitors and Dependents EV lists after the effective date of transfer identified i
37. s 15 Days Beyond Program Start Date You have 1 Exchange Visitor s 25 Days Beyond Effective Date of Transfer 03 24 2005 Thursday 2 10 1 Viewing Alerts To view alerts available for a specific program perform the following 1 On the Listing of Programs screen click the Alerts link for a specific program The list of alerts for that program displays Each row in the list represents a SEVIS situation that requires the attention of the RO or ARO For example 25 Days Beyond Effective Date of Transfer indicates that there are EV records in Transfer status and the current date 1s 25 days or more past the their effective date of transfer These records must be validated if the EV has arrived and is participating in his or her program Otherwise the system will automatically set the status of the EV and dependents if any to No Show 30 days after the effective date of transfer listed in SEVIS 2 Click an alert to see the specific list of records that require processing Click the EV s or dependent s name link to access his or her record 4 Process the record For example for the 25 Days Beyond Effective Date of Transfer alert you would click the EV s name and select the Edit DS 2019 link on the Exchange Visitor Information screen Review and complete the Exchange Visitor Information screens and then validate the EV s participation in your program 124 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO AR
38. s primary site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The Site of Activity Menu screen displays Click the radio button to the left of the primary site of activity 4 Click the Change Primary Site of Activity button A message displays indicating that the primary site of activity has been changed 5 Click the Print the Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any Otherwise click the Return to Exchange Visitor button to return to the Exchange Visitor Information screen 2 6 2 8 Delete Site of Activity EV in Draft or Initial Status EVs must have at least one site of activity However you may delete sites of activity for an EV whose Form DS 2019 is in Draft or Initial status and contains more than one site of activity To delete a site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 70 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays Click the Nex
39. screen 2 Enter your SEVIS user ID in the User Name field 3 Enter your current password in the Old Password field 4 Enter your new password in the New Password field Note You cannot reuse your previous six passwords 5 Enter your new password again in the Confirm New Password field 6 Click the Change Password button The system displays a message indicating that the password has been changed 7 Click OK to display the SEVIS Login screen Be sure to use your new password when logging into SEVIS 2 2 4 Request Password Reset The Request Password Reset option is available for users to request a new SEVIS password Use this function for any of the following reasons e You have forgotten your SEVIS password e Your SEVIS account is locked due to three unsuccessful log in attempts or 90 days of inactivity e You suspect that your SEVIS password has been compromised and you are unable to use the Change Password function To request to have your password reset perform the following 1 Click the Request Password Reset link on the SEVIS Login screen The Request Password Reset screen displays 2 Enter your SEVIS user ID in the User Name field 3 Click the Submit Request button A message displays informing you that the request has been submitted to SEVIS Note An email is sent to the email address associated with the SEVIS user ID It provides instructions for creating a new SEVIS password 2 2 5 Additional Informatio
40. the existing site of activity Click the Add Activity link near the bottom of the screen The Add Site of Activity screen displays Enter the place where the EV will participate in his or her program Site of Activity and the site address See Section 2 5 2 Complete Page 2 of the Form DS 2019 Site of Activity for detailed instructions Click the Add Site of Activity button to complete the process A message displays informing you of the successful addition of the site of activity If necessary click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note The address that prints in the U S Address field on the Form DS 2019 is the EV s primary site of activity address If the primary site of activity has not changed there is no need to print the Form DS 2019 2 7 2 4 3 CHANGE PRIMARY SITE OF ACTIVITY EV IN ACTIVE STATUS The U S address that prints on the EV s Form DS 2019 is the primary site of activity To change the EV s primary site of activity perform the following l Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link Click the Site of Activity link on the Edits menu The Site of Activity Menu screen displays Click the radio button to the left of the primary site of ac
41. to always ask before opening this type of file to remove the check mark Click the Open button to view the Form DS 2019 7 When the Form DS 2019 displays in the Adobe Acrobat window use the scroll bar on the right side of the window to view additional pages of the Form Click the Print 8 button on Adobe Acrobat toolbar The Print window displays 9 Ensure the name of the printer in the Name field is the printer from which you wish the Form to print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 10 Click OK and the Form DS 2019 will be printed on the designated printer 11 Click the Close button on the Adobe Acrobat window to close the window 88 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Note The Form DS 2019 must be signed in blue ink by the program sponsor official whose name is printed on the Form Note If an EV is subject to the Two Year Home Country Physical Presence requirement Section 212 e of the of the Immigration and Nationality Act and PL 94 484 as amended the appropriate boxes will be checked in the section below Section 8 on the printed Form DS 2019 2 7 1 10 Shorten Program for Exchange Visitor EV in Active Status The Shorten Program for EV option is available when an EV is in Active status The option is used to reduce the length of the EV s program by c
42. to see a pop up explanation or jump to a new topic 2 To make a pop up disappear click anywhere else in the panel If using the Netscape browser click the Close button or To return from a jump click the Back button on the browser toolbar June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Note Some underlined phrases are web links They are identified by the text that precedes them When you have finished viewing a web page click the Back button on the browser toolbar to return to Online Help or click any Online Help topic in the left panel 2 1 3 4 Close Online Help Close Online Help by clicking the Close 2 button in the upper right corner of the Help screen 2 1 4 Print the Online Help Printing the Online Help is different for Internet Explorer and Netscape users It is important to note that you cannot print the entire Online Help no matter which browser you are using You can only print the topic you are currently viewing that is one topic at a time 2 1 41 Internet Explorer Users To print an Online Help topic using Internet Explorer perform the following steps 1 Click anywhere in the right panel 2 Click the Print amp button on the browser toolbar The topic you are currently viewing prints to the designated printer or Click anywhere in the right panel Select Print from the File menu A Print window displays If necessary click t
43. visa type selected DoS No Show Report Provides information about non immigrants in No Show status for the program based on the visa type start date and end date selected EV Enter POE Before After Program Start Date Report Provides information for a program about EVs who entered the POE either before or after their program s start date Secondary Student Placement Report Provides information about secondary student placements for the program based on the start date and end date selected 128 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 The following sections contain the instructions for generating and printing reports using either the Internet Explorer or Netscape browsers 2 11 1 Generate a Report Reports are snapshots of parts of the SEVIS database They reflect current SEVIS information for the data elements included in the report To generate a report perform the following 1 On the Listing of Programs screen click the Reports link for a specific program The system displays the RO ARO Reports screen as shown in Exhibit 41 Reports Screen Exhibit 41 Reports Screen Ga NA US Ieamigrat AU Student amp Exchange Visit C and Customs udent amp Exchange Visitor X Enforcement I gt E Information System EVI Main Help Tutorial Logout RO ARO Reports
44. where the EV will live while participating in his or her program The current U S address is collected in SEVIS but does not print on the Form DS 2019 When the Form DS 2019 is printed from SEVIS the address of the primary site of activity entered in SEVIS for the EV will print in the U S Address field on the Form Following the validation of the EV in SEVIS the EV is considered to be in Active or valid program status Note An RO or ARO can use the Correct Minor or Technical Infraction process to change an EV from Inactive status to Active status if today s date is not greater than 120 days beyond the EV s program end date that is identified in SEVIS When today s date is greater than 120 days and less than 270 days after the EV s program end date the RO or ARO must submit a reinstatement request to DoS for review and approval 22 CFR 62 45 Reinstatement cannot occur June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 SEVIS Status Description Explanation when the current date is greater than 270 days after the EV s program end date identified in SEVIS Terminated In SEVIS the program sponsor has terminated the EV s participation termination implies a change from Active or valid program status prior to program completion Termination has an adverse or negative affect on the EV s record and on the record of each dependent of the EV Terminated
45. 1 Program Sponsor National School of Music Category TRAINEE SPECIAL Subject Field Remarks Non IAP 66 Number Program End Date 06 30 2006 revious Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number Wanabell MM DD YYYY 7 gl 8 Visa Issue Date MM DD YYYY 02 23 2005 Wednesday 3 Review the EV s data and enter the current U S address residence for this EV 22 CFR 62 79 d In Exhibit 21 the EV s current U S address has been entered Note When entering data for Secondary Students high school students enter the name of the host family in the Address 1 field and enter the street address for this residence in the Address 2 field For an Au Pair enter the host family s address Note Passport visa and port of entry information may be received from other systems However if the fields are not filled in the following data may be entered if available 56 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Passport Number Passport Issuing Country Passport Expiration Date Visa Number Post Country of Visa Issuance Visa Expiration Date Visa Issue Date Admission Number Port of Entry Date of Entry 4 Click one ofthe following buttons Validate Program The system will display the Listing of Programs screen The EV and dependents if any are now in Activ
46. 1 2 2 Printing a Report Using the Netscape Browser To print a report using Netscape perform the following 1 For best results when printing it is recommended that you make the following changes to the browser print settings for Netscape a Click the File menu on the Netscape toolbar b Select Page Setup The Page Setup window displays as shown in Exhibit 43 Netscape Page Setup Window Exhibit 43 Netscape Page Setup Window m Page Options Sample 8 50 11 00 i ZI Black text Black lines Last page first Print backgrounds m Margins Inches o 25 Left 0 50 Bottom 0 25 Bight 0 50 m Header Document title Document location URL L Footer Pagenumber Pagetotal Date printed Cancel If necessary click to remove the check mark in the Beveled lines check box d Click to place a check mark in the Black text check box e Setthe top and bottom margins to 0 25 f If necessary click to remove the check mark next to all options in the Header section g Ifnecessary click to remove the check mark next to all options in the Footer section 131 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 h Click OK 2 Select Print from the File menu or click the Print Sh button on the browser toolbar to display the Print window 3 Ensure the
47. 2019 sign it in blue ink and provide it to the EV and dependents if any Access the Exchange Visitor Information screen for the EV and click the Reprint DS 2019 link On the Reprint DS 2019 screen select the reprint reason Reinstate an On going program e Additional Information Required The submitter of this request will receive email notification and a mailed letter or fax indicating that additional information must be provided so that DoS can continue processing the request e Reinstatement Request Denied The submitter of this request will receive notification via a mailed letter regarding the denial 2 8 3 Cancel Reinstatement Request EV in Inactive Status After a reinstatement request has been submitted to DoS for review you may cancel that request before it is processed by DoS 108 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Note This option is only available following the submission of a reinstatement request in SEVIS To cancel a reinstatement request perform the following 1 Access the Exchange Visitor Information screen for the EV whose request you wish to cancel perform a search for the record or use the EV Lists link 2 Click the Cancel Reinstatement link on the Actions menu to display the Cancel Reinstatement Request screen Enter optional comments in the Remarks text box 4 Click the Cancel Reinstatement Request button The EV s
48. 5 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field 2 First Name 3 Middle Name 4 Suffix 5 Dateof Birth 6 Gender 7 City of Birth 8 Country of Birth Description Explanation Enter the first name ofthe EV If this person has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card Enter the middle name of the EV If this person has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card Select a title such as Junior that may display at the end of a person s name Enter the EV s date of birth in MM DD Y YYY format Select the EV s gender male or female Enter the unabbreviated name of the city where the person was born Select the name of the country in which the person was born Note United States may be selected as the country of birth if the EV was born to a foreign diplomat or is an expat
49. Additional screen components that display on some SEVIS screens include the following Scroll Bar This is the part of a window that enables users to see additional information SEVIS uses scrollbars on the bottom and or the right side of some windows Fields These are areas on the windows where data may be typed or selected or in which system generated data are displayed Buttons These buttons allow users to process data and move between screens SEVIS uses the following types of buttons Command Buttons Click to execute a command For example clicking this button Prinps 2019 enables you to print a copy of the Form DS 2019 Radio Buttons cick to make a selection Only one radio button be selected at a time Other Input methods Check Boxes El cick to make one or more selections Click the check box again to remove the check mark Drop down lists z1 Click the down arrow to display a list and then make a selection 2 1 3 Online Help Functions Online Help is always available by clicking the Help link on the navigation bar at the top of SEVIS screens Doing so opens a new browser window containing Online Help The left panel part of the window contains a list of Online Help topics and the right panel contains the text June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 associated with the Online Help topic selected See Exh
50. Admission Number You must change the Program End Date 2 Remarks il Submit Extension Reset Values Cancel 12 16 2004 Thursday 3 On the lower half of the screen change the program end date for the EV s program Note The system defaults to the EV s current program end date You MUST change the program end date 83 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 4 Enter optional comments in the Remarks text box Note You may use this text box to adequately address the reasons that justify this request or forward the justification to DoS when submitting the required fee Click the Submit Extension button to submit the request Remit the non refundable fee of 198 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 This request will not be processed until the fee and all supporting documentation are received Mail the required fee extension request and all supporting documentation to Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State SA 44 Room 734 301 4 St S W Washington DC 20547 DoS must review and approve this request The following outcomes are possible e Extension Request is Approved The submitter of the request will receive an email message when
51. C TRAINING EV IN ACTIVE STATUS A student may participate in academic training programs during his or her studies with approval of the academic dean or advisor and the RO When approving academic training the EV s SEVIS record must be updated and a Form DS 2019 printed and provided to the EV and dependents if any To update the EV s Form DS 2019 with academic training information perform the following 1 Onthe Exchange Visitor Information screen see Exhibit 24 Exchange Visitor Information Screen Active Status click the Reprint DS 2019 link on the Actions menu left side of screen The Reprint DS 2019 screen displays 2 Select Other as the reason for reprinting the Form 3 Enter the following information in the If Other Please Comment text box Academic Training mm dd yyyy mm dd yyyy Note This text will print in the Purpose of This Form section of the EV s FormDS 2019 4 Optional comments may be entered in the Remarks text box 5 Click the Reprint DS 2019 button A message displays indicating that the update was successful the reason for reprinting the Form was saved to SEVIS 6 Click the Print Final DS 2019 button new browser window opens and the Form DS 2019 displays using the Adobe Acrobat from which a copy of the Form may be sent to a designated printer Note During the launch of Adobe Acrobat a File Download window may display To prevent this window from displaying in the future click in the box next
52. Category Additional Information Required tThe submitter of this request will receive email notification and a fax or mailed letter indicating that additional information must be provided so that DoS can continue processing the request Change of Category Request Denied The submitter of this request will receive notification via a mailed letter regarding the denial Note When a change of category request has been submitted for an EV some of the options on the Actions and Edits menus will not be available until the request has been processed by DoS 2 7 1 2 Cancel Change of Category Request EV in Active Status The option for canceling a change of category request is available only when a change of category request has been submitted to DoS for approval To cancel a change of category request perform the following 1 Access the Exchange Visitor Information screen for the EV whose request you wish to cancel perform a search for the record or use the EV Lists link 2 Click the Cancel Change of Category Request link on the Actions menu Exhibit 26 Cancel Change of Category Request is an example of the screen that displays 78 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 26 Cancel Change of Category Request US Immigration Lo d and Customs ON Student amp Exchange Visitor gt Enforcement gt gt f Information System Main
53. EVIS Volume II Form DS 2019 2 10 Alerts Alerts are notices to users identifying tasks that need to be completed in SEVIS In most cases these alerts are indicators that according to the information currently in the system the EV s status will change in many cases from Active to Terminated or Completed if some type of action or update is not taken by an RO or ARO within a certain number of days If no action 15 taken the system will automatically take action Note When there is an alert for a program the Alerts link will display on the Listing of Programs screen SEVIS does not send email notification for alerts You must use SEVIS to view and process alerts if necessary Exhibit 40 Listing of Programs Alerts Link shows the location of the Alerts link on the screen If there are no alerts for a program the Alerts link will not display on the Listing of Programs screen Exhibit 40 Listing of Programs Alerts Link Ae US Immigration and Customs WS Enforcement Student amp Exchange Visitor Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands Adler University Frackville VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports National School of Music Highs pire VA PROGRAM ACTIVE RO Search New Exchange Vi
54. EVs have no benefits and cannot apply for an extension reinstatement or change of category Note Dependent records are automatically terminated when the EV s participation is terminated Also an RO or ARO can terminate the status of a dependent prior to the end of the EV s program for reasons such as the conviction of a crime or violation of the Exchange Visitor Program regulations Transferred SEVIS to SEVIS The EV has transferred between two program sponsors authorized access to SEVIS Note If your program is expecting to receive a transfer EV from another SEVIS program this EV s name will display on the A Exchange Visitors and Dependents and Transferred Status Exchange Visitors and Dependents EV lists with the status of Transferred once the effective date of the transfer 15 reached To view this list click the EV Lists link to the right of the appropriate program on the Listing of Programs screen the screen that displays when you log into SEVIS Then select the appropriate link on the Exchange Visitors and Dependents Menu screen Transferred to a non SEVIS Sponsor The ability to transfer EVs to a non SEVIS program is no longer available However there may be EVs who will always have this status they transferred prior to the date mandated for enrollment of all Exchange Visitor Programs in SEVIS Inactive An EV and or dependent can become Inactive out of valid program status for the following reaso
55. Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 b Select an option from the drop down list in the If the United States or U S Territory is chosen field Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s or is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 4 Click the Update Information button to save the changes to SEVIS A message displays indicating the information has been successfully saved 5 Click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 2 2 Dependents EV in Active Status When the EV is in Active status the Exchange Visitor Dependent screen displays summary data fo
56. Exhibit 1 Criminal Penalties Criminal Penalties 1 Any officer or employee of an agency who by virtue of employment or official position has possession of or access to agency records which contain individually identifiable information the disclosure of which is prohibited by U S Code Section 552a or by rules or regulations established thereunder and who knowing that disclosure of the specific material is so prohibited willfully discloses the material in any manner to any person or agency not entitled to receive it shall be guilty of a misdemeanor and fined not more than 5 000 2 Any officer or employee of any agency who willfully maintains a system of records without meeting the requirement to publish a notice in the Federal Register regarding the existence and character of the system of records shall be guilty of a misdemeanor and fined not more than 5 000 3 Any person who knowingly and willfully requests or obtains any record concerning an individual from an agency under false pretenses shall be guilty of a misdemeanor and fined not more than 5 000 1 3 Security Reminder SEVIS was developed to maintain multiple levels of security in both the real time and batch systems to help protect against unauthorized access One of the most important actions that you can take is to safeguard your user ID and password Your SEVIS user ID and password are intended for your use only Do not share your user ID and password with any o
57. Exhibit 17 a dependent has already been added for this EV Because the record is still in Draft status the EV and dependent have not been assigned their SEVIS IDs 38 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 17 Exchange Visitor Dependents Menu US Immigrati j d and Customs lt s Nn ww Student amp Exchange Visitor Enforcement gt Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Program Number P 1 00040 Exchange isitor Dependents Menu Exchange isitor Information Family Name P zi Suffix Date of Birth 11 28 1968 Country of Birth ITALY Country of Legal Permanent Residence ITALY Active Initial Dependent Count 0 Program Sponsor National School of Music Category TRAINEE SPECIALTY Subject Field Remarks None IAP 66 Number Program End Date 06 30 2006 Previous Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number Dependents SEVIS ID Family Name First Name Relationship Gender Status Commands Papparozzi Francesco SPOUSE MALE DRAFT Edit Delete Add Dependent 02 23 2005 Wednesday l Dependent To complete Page 3 click the Add Dependent link in the lower left part of the screen Exhibit 18 Exchange Visitor Information Add Dependent is
58. I Form DS 2019 Field 12 Exchange Visitor Category 13 Subject Field Description Description Explanation Select the J visa participant category for the EV The options available on the drop down list relate to those authorized for your organization by DoS Note The DoS subject field codes have been replaced with the Classification of Instructional Programs CIP codes 2000 edition that were developed by the U S Department of Education s National Center for Educational Statistics NCES The CIP contains code numbers for instructional programs in all areas of education and is the accepted Federal Government statistical standard on instructional program classifications To select the field the EV will be studying or participating in while in the United States perform the following 1 Click the Select button to display the Select Subject Code screen and make a selection from the Category drop down list 2 Click the Search button to view the list of subjects for the category selected Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns to the Exchange Visitor Personal Information screen of the Form DS 2019 and the final selection is displayed 3 Ifyou make an error or determine that this is the incorrect Subject Field Code click the Clear button and repeat Steps 1 and 2 This is a required field Note
59. Junior that may display at the end of a person s name 5 Date of Birth Enter the dependent s date of birth in MM DD YYYY format 6 Gender Select the dependent s gender male or female 7 Relationship Select Spouse or Child A dependent child must be younger than 21 years of age 8 City of Birth Enter the unabbreviated name of the city where the dependent was born 9 Country of Birth Select the name of the country where the dependent was born Note United States may be selected as Country of Birth if the dependent was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following 1 Complete the Country of Birth field 2 Select an option from the drop down list in the If the United States or U S Territory is chosen field 10 Country of Citizenship Select the country in which the dependent is a citizen 11 Country of Legal Permanent Residence Select the country in which the dependent is an LPR For most dependent applicants the Country of Legal Permanent Residence will be the same as the Country of Citizenship Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy 63 June 17 2005 User Manual for Exchange Visitor Program Spo
60. O of SEVIS Volume II Form DS 2019 List Title No Show Status Exchange Visitors and Dependents Port of Entry Arrivals Saved Exchange Visitors and Dependents Description Explanation J 1 or J 2 program number country of citizenship and the date of last status change Click a link in the Family Name column to see the data for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose status is No Show SEVIS assigns the status of No Show when e The EV has entered the United States through a POE and has not been validated in SEVIS 30 days after the program begin date identified in SEVIS e Ina transfer situation the EV has not been validated in SEVIS 30 days after the effective date of transfer identified on the Exchange Visitor Information screen For each EV and dependent the list shows the SEVIS ID family name first name if applicable gender country of birth visa type J 1 or J 2 and No Show date Click a link in the Family Name column to see the data for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents who have entered the United States through a POE For each EV and dependent the list shows the SEVIS ID family name first name if applicable gender date of birth country of birth visa type J 1 or J 2 d
61. O of SEVIS Volume II Form DS 2019 2 10 2 List of Alerts Below is an alphabetical listing of the Exchange Visitor Alerts including the alert title description and an explanation of the action required Alert 3 Months Before End of Program s Designation Length See volume I for details on the redesignation process 6 Months Before End of Program s Designation Length See volume I for details on the redesignation process 80 of Program s Allotment for DS 2019s Used See volume I for details on requesting an allotment of Forms Annual Report Reminder 30 days prior to due date Child Dependent s Nearing Their 21st Birthday in 90 Days Exchange Visitor s 15 Days Beyond Effective Date of Transfer Description This reminder displays 3 months before the end of a program s designation This reminder displays 6 months before the end of a program s designation This reminder displays when a program has used 80 of its total allotment of Forms DS 2019 This reminder displays 30 days prior to the annual report due date This reminder displays 90 days prior to a dependent child s 21st birthday This reminder displays for the receiving sponsor when the EV s status 15 Transferred and the current date is greater than or equal to 15 days after the effective date of transfer identified in SEVIS 125 Action Required Complete the redesignation process in SEVIS and submit a signe
62. O ARO of SEVIS Volume II Form DS 2019 Exhibit 35 Dependent End of Status Main Listing of Schools Listing of Programs Help Tutorial Logout Holy Springs School of the Arts Program Number P 2 00222 Dependent End of Status Required fields are marked with an asterisk Exchange Visitor Information Dependent Information 12 16 2004 Thursday 3 Select an end of status reason from the drop down list If Other is selected enter an explanation in the text box provided 4 Enter optional comments in the End of Status Comment text box Click the End Status button to complete the process The Exchange Visitor Dependents Menu screen displays Notice that the dependent s status has changed to Inactive 98 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 2 3 Edit Financial Information EV in Active Status Existing financial information for the selected EV displays on the Edit Financial Information screen where it can be updated Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 To edit the financial information perform the following 1 Access the record for the EV whose financial information you wish to update perform a search for the record or use the EV Lists link 2 Click the Financial Information link on the Edits
63. PECIALTY Subject Field Remarks remarks IAP 66 Number Program End Date 12 20 2004 Previous Program End Date Passport Number A Visa Issue Date Er SEA Enter the effective Port of Entry date of transfer 1 94 Admission Number 2 Receiving Program Sponsor Number Validate Transfer Reset Values 12 16 2004 Thursday 3 Enter the effective date of the transfer the date on which the EV becomes the responsibility of the receiving program sponsor 4 In the Receiving Program Sponsor Number field enter the program ID for the program to which the EV wishes to transfer You will need to contact the receiving program to obtain this number 5 Click the Validate Transfer button The system displays a screen containing the name of the program sponsor whose program ID was entered 6 Ensure this is the program to which the EV wishes to transfer and click the Approve Transfer button If it is not the correct program sponsor click the Cancel button and repeat Steps 4 through 6 7 On the transfer approved message screen click the View Exchange Visitor button to return to the transferring EV s record The EV s status will remain Active until the effective date of transfer His or her status will change to Transferred on the effective date of transfer listed in SEVIS Note If your program is expecting to receive a transfer EV from another SEVIS program that EV s name will
64. Search New Exchange Visitor Alerts EV Lists Reports National School of Music Highs pire VA PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports The Cretian Institute Danvile VA PROGRAM ACTIVE RO Search The Howman Program Hartley VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports The Farming Institute Minnieton VA PROGRAM ACTIVE RO Search New Exchange Visitor Alerts EV Lists Reports Training Institute Exeter PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports Search Link To perform a search complete the following 1 On the Listing of Programs screen click the Search link to the right of the name of the program whose records you wish to search The system displays the Exchange Visitor Search screen Exhibit 9 Exchange Visitor Search is an example of the screen June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 9 Exchange Visitor Search Exchange Visitor Search Required fields are marked with an asterisk Select Sort Option Search By Search Type and Search Criteria Exchange Visitor 1 Visitor 02 23 2004 Monday June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Enter or select the necessary search criteria Required sections and fields are marked wit
65. TY E _esetvaies 12 16 2004 Thursday 3 To change the EV s category field 1 on the screen select an option from the drop down list 4 To change the EV s field of study click the Select button to display the Select Subject Code screen 5 Make a selection from the Category drop down list 6 Click the Search button to view the list of subjects associated with the category selected Exhibit 23 List of Subject Codes is an example of the screen that displays 59 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 23 List of Subject Codes AOA US Immigrationy Lo d and Customs E Student amp Exchange Visitor E YSZ Enforcement Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Select Subject Code Select a category and click Search to display related subjects fields Then click on the visitor s subject field in the list displayed ategory j COMMUNICATIONS TECHNOLOGIES TECHNICIANS AND SUPPORT SERVICES Search Cancel Subjects Fields Audiovisual Communications Technologies Technicians Other NEW otii Communications MEUSE ed 10 0301 een Communications General ON Graphic and Printing Equipment Operator General Production Platemaker Imager 10 0302 PARRE are ONNA 1522 ie 5292 Radio and Tel
66. Transferred and cannot be changed EV s program will end The Program End Date cannot be changed at this time 4 Click one of the following buttons Reset Values Click this button to return all unsaved entries to the previous values Save Draft Click this button to save the data that you have entered Next Click this button to automatically save the data that you have entered and advance to the next page of the EV s Form DS 2019 If any fields and sections have not been completed or contain incorrect information the system will display an error message indicating the error s Make the necessary corrections and click the Next button again Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the transfer Form DS 2019 and review it for accuracy You can make necessary corrections to the data before submitting the Form to SEVIS 2 9 2 Transfer Add Site of Activity Page 2 of the Form DS 20 information for the EV It 19 Site of Activity Menu Exhibit 15 is used to collect program provides a summary of the information entered for the EV and an option for adding sites of activity All EVs must have at least one site of activity 115 June 17 2005 User Manual for Exchange Visit
67. User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 June 17 2005 ERE Homeland c Rey ad lt S LAND 8 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 1 TABLE OF CONTENTS INTRODUCTION fures 1 I d Purpose OF SEVIS exter tee da tog ci a P Cpl De 1 T2 PrivacyvoXct Cofistderati ass oos rte eoe pt enia a mad es 1 L 3 Security Reminders innana des ribs Sade qi Cu ee ab a dive S MN e dee ade 2 tA E REESE RE NM m 3 S GLOSSA y erea MP 3 DESCRIPTION OF SYSTEM nennen 4 2 1 Overview of Screen Components eoi 4 SEVDS SOIeen Components oai a eoa a OTe a nls setae s M cM 5 2 1 2 Additional SEVIS Screen Components eese enne 5 2 1 3 Online Help HUNCH OMS Eee cities piden 2 aps NP nai din ga snae dti ups Mite OR 6 2123 2 Show Hide Lett oos hee e e oti uer y 6 21333 T mps and POD UpS teas RS 6 Cn eoe esee abeunte quee uS danda T 2 L4 Print the CO MMS tu a 7 DCA A Internet Explorer WISE ES oo os ese n eoe tr e e aa Aea dae 7 2142 Netscape CISC IO aves t
68. Visitor Information screen for the EV whose subject field of study you wish to update perform a search for the record or use the EV Lists link 2 Click the Subject Field link on the Edits menu Exhibit 37 Subject Field is an example of the screen that displays It contains summary data for the selected EV including the current Subject Field description 102 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 37 Subject Field 4 ow Student amp Exchange Visitor Cri Information System SEVIS of Schools Listing of Programs Help 1 Logout Tutoria P 1 00013 Subject Field Required fields are marked with an asterisk Family Name Harmon Suffix Date of Birth 05 31 1985 Cour of Birth MACAU Country of Legal Permanent Residence MACAU Active Initial Dependent Count 0 Program Sponsor The Pig Farming Institute Category STUDENT BACHELORS Subject Field Remarks asf asf IAP 66 Number Program End Date 05 15 2010 Previous Program End Date Passport Number Visa Issue Date Port of E 1 1 94 Admission Number 12 16 2004 Thursday 3 Click the Select button to the right of the Subject Field Description label The Select Subject Code screen displays 4 Onthe right side of the Category field click the down arrow and select a category 5 Click the Search button to display the List of Subject Codes screen Exh
69. am An extension of a program beyond the 12 months would be considered an extension beyond the maximum duration of participation and require DoS approval March 5 2004
70. ame Enter the dependent s date of birth in MM DD YYYY format Select the dependent s gender male or female Select Spouse or Child A child dependent must be younger than 21 years of age Enter the unabbreviated name of the city where the dependent was born 65 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field 9 Country of Birth 10 Country of Citizenship 11 Country of Legal Permanent Residence Description Explanation Select the country where the dependent was born Note United States may be selected as Country of Birth if the dependent was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory select an option from the drop down list in the If the United States or U S Territory is chosen field Select the country in which the dependent maintains citizenship Select the country in which the dependent is an LPR For most dependent applicants the Country of Legal Permanent Residence will be the same as the Country of Citizenship Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 contract and making application for a J visa from Italy would not be considered an LPR of Italy 6
71. ame as the Country of Citizenship Some applicants however will be permanent resident residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 year contract and applying for a J visa from Italy would not be considered an LPR of Italy 3 Click the Add Dependent button to automatically save the data that you have entered and return to the Exchange Visitor Dependent Menu To add another dependent repeat the process described above 4 Click the Next button to advance to the Add Financial Information screen 2 9 3 2 Transfer Update Dependent Data To update dependent data perform the following 1 On the Exchange Visitor Dependents Menu click the Edit link to the right of the name of the dependent whose data you wish to update The Exchange Visitor Information Edit Dependent screen displays 2 Make the necessary updates to the dependent s data 3 Click the Submit Edit button The Exchange Visitor Dependent Menu displays 4 Click the Next button to advance to the Financial Information screen 2 9 3 3 Transfer Terminate Dependent See Section 2 7 2 2 1 Terminate Dependent for instructions on how to terminate a dependent 118 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 9 3 4 Transfer End Status of D
72. an example of the screen that displays Note In Exhibit 18 the Add Dependent section of the screen has already been completed Add Dependent Link 39 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 U S Immigration d and Customs zz Student amp Exchange Vis Enforcement t Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Exhibit 18 Exchange Visitor Information Add Dependent Program Number P 1 00040 Exchange Visitor Information Family Name P zi Suffix Date of Birth 11 28 1968 Country of Birth ITALY Country of Legal Permanent Residence ITALY Active Initial Dependent Count 0 Program Sponsor National School of Music Category TRAINEE SPECIAL Subject Field Remarks None IAP 66 Number Program End Date 06 30 2006 Previous Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number Add Dependent Required fields are marked with an asterisk Francesco 4 Suffix Select 03 14 1965 Male Female C 3 City of Birth 5 Gender 10 Country of Citizenship ITALY El 02 23 2005 Wednesday 2 Below is a list with a brief description or explanation for each field and section on this screen An asterisk precedes the fields
73. and it is 15 days or more after the EV s program begin date identified in SEVIS This reminder displays only when an EV record has a SEVIS status of Initial and it is 15 days after the change of status to J 1 request was approved This reminder displays for the receiving sponsor when the EV s status is Transferred and the current date is 25 days or more after the effective date of transfer identified in SEVIS This reminder displays 60 days prior to the program end date listed in SEVIS This reminder displays for Research Scholar Professor EVs whose status is Active and whose maximum duration will end in 90 days or less 126 Action Required An RO ARO may set the EV s status to Active if the EV reports validate his or her program participation No Show or Invalid In addition the RO ARO may amend the program start date and or end date if it is known that the EV will be arriving at a later date An RO ARO may set the EV s SEVIS status to Active if the EV reports validate his or her program participation No Show or Invalid In addition the RO ARO may amend the program start date and or end date if it is known that the EV will be arriving at a later date Validate the transfer EV s program participation otherwise the system will automatically set the status of the EV and dependents if any to No Show after 30 days of the effective date of transfer identified in SEVIS See the Transferred Status Ex
74. and sections that must be completed To complete this screen enter the following data Field Description Explanation 1 Family Name Enter the surname or last name of the dependent If the dependent has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant 40 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation does not have a passport enter the name as it displays on the National ID card 2 First Name Enter the first name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 3 Middle Name Enter the middle name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passpor
75. appear in the 7ransferred Status Exchange Visitors and Dependents EV list with the status of Transferred once the effective date of transfer arrives You may search 105 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 the list for the transferred EV at that time and proceed to validate his or her program participation 2 7 3 2 Cancel Transfer Request EV in Active Status Prior to the effective date of transfer for an EV an RO or ARO for the program that the EV is transferring from can cancel the transfer request for the following reasons e Following the submission of a transfer request the EV decides not to transfer e effective date of transfer that was entered on the transfer request in SEVIS must be changed To cancel an EV s request to transfer perform the following 1 Access the Exchange Visitor Information screen for the EV whose transfer request you wish to cancel perform a search for the record or use the EV Lists link 2 Click the Cancel Transfer link on the Transfer menu A message displays indicating that the request has been canceled WARNING Be sure this is the request that you wish to cancel The transfer request will be canceled immediately 3 Click the Return to Exchange Visitor button to view the EV s record Note The RO at the transferring in program will receive email notification that the EV s transfer request has been canceled
76. ate of entry and program start date Click a link in the Family Name column to see the full record for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose status is Saved or Draft The EV and dependent records have been saved but not submitted to the SEVIS database For each EV and dependent the list shows the date the record was saved family name first name if applicable gender visa type J 1 or J 2 date and 24 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 List Title Terminated Status Exchange Visitors and Dependents Transferred Out Status Exchange Visitors and Dependents Transferred Status Exchange Visitors and Dependents Description Explanation country of birth and country of citizenship Click a link in the Family Name column to see the full record for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose status is Terminated Termination implies a change from Active or valid program status prior to program completion Termination has an adverse or negative affect on the EV s record and on the record of each dependent of the EV Terminated EVs have no benefits for example they cannot apply for an extension reinstatement or chan
77. brief description or explanation for the fields and sections on this screen An asterisk precedes the fields and sections that must be completed Enter the following data Field Section Description Explanation 1 Exchange Visitor Category Select the desired J visa participant category for the EV The options available on the drop down list relate to those authorized for your organization by DoS 2 Subject Field Description To change the current subject field description perform the following 1 Click the Select button to display the Select Subject Code screen and make a selection from the Category drop down list 2 Click the Search button to view the list of subjects fields for the selected category Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns to the Change of Category Request screen and the final selection is displayed If you made an error at any point repeat Steps 1 and 2 Subject Field Remarks Enter additional remarks regarding the EV s program while in the United States or enter None Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in field 5 on the Form DS 2019 Exhibit 14 is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS
78. change Visitors and Dependents list to view the effective date of transfer An RO ARO can complete an extension within the maximum duration of participation or should submit a request to DoS for an extension beyond the maximum duration of participation If no action is taken the EV s status will change from Active to Inactive the day after the program end date identified in SEVIS An RO ARO can complete an extension within the maximum duration of participation or should submit a request to DoS for an extension beyond the maximum duration of participation If no action is taken the EV s status will change from Active to Inactive the day after the program end date identified in SEVIS June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Alert Description Action Required Saved Record s not This reminder displays Complete and submit the records in Submitted for 15 Days when EV records arein SEVIS Otherwise the system will Draft status and the automatically delete any records in Draft current date is 15 days or status if action has not been taken on the more past the date of last records within 45 days update in SEVIS 127 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 11 Reports SEVIS provides you with the ability to generate and print a variety of report
79. d To complete this screen enter modify the following data Field Tut Family Name 2 First Name 3 Middle Name 4 Suffix 5 Dateof Birth 6 Gender 7 Relationship 8 City of Birth Description Explanation Enter the surname or last name of the dependent If the dependent has only one name enter it into this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card Enter the first name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card Enter the middle name of the dependent If the dependent has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card Select a title such as Junior that may display at the end of a person s n
80. d Customs Student amp Exchange Visitor Enforcement 5 F Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Required fields are marked with an asterisk Family Name Kawolskie Suffix Date of Birth 06 10 1968 Country of Birth POLAND Country of Legal Permanent Residence POLAND Active Initial Dependent Count 0 Program Sponsor Adler Category STUDENT DOCTORATE Subject Field Remarks None IAP 66 Number Program End Date 12 20 2006 revious Program End Date Passport Number Visa Issue Date Port of ER 1 94 Admission Number 1 Termination Reason Select One Other a required if above 2 Effective Termination Date MM DD YYYY ES 04 05 2005 Tuesday 3 Select the reason for termination from the drop down list If Other is selected enter an explanation in the text box provided 4 Enter the effective date of the termination Enter optional comments in the Remarks text box 6 Click the Terminate EV button to complete the process The EV and dependents if any will be terminated on the effective termination date entered on the Terminate EV screen Note When terminated the EV s program end date will not change it will always reflect the original intention of the program 2 7 2 Edits Menu Active Status The options links on the Edits menu provide access to the follo
81. d and notarized copy of the request Form DS 3036 to DoS Complete the redesignation process in SEVIS and submit a signed and notarized copy of the request Form DS 3036 to DoS Complete the allotment request in SEVIS Generate and print the report using SEVIS Mail the report to DoS each year by the date stipulated on the program s designation or redesignation letter An RO ARO can notify the EV to take appropriate action such as request change of status for the dependent or have the dependent prepare to leave the United States Validate the transfer EV s program participation otherwise the system will automatically set the status of the EV and dependents if any to No Show after 30 days of the effective date of transfer identified in SEVIS See the Transferred Status Exchange Visitors and Dependents list to view the effective date of transfer June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Alert Exchange Visitor s 15 Days Beyond Program Start Date Exchange Visitor s 15 Days Beyond Program Start Date With Approved Change of Status Exchange Visitor s 25 Days Beyond Effective Date of Transfer Exchange Visitor s Nearing the Program End Date in 60 Days Research Scholar s Professor s Within 90 Days of Expiration Description This reminder displays only when an EV record has a SEVIS status of Initial
82. d date The request will not be processed until DoS receives the fee and all supporting documentation To submit an extension beyond the maximum duration of participation request perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Extension Beyond the Maximum Duration of Participation link on the Actions menu Exhibit 29 Extension Beyond the Maximum Duration of Participation Request is an example of the screen that displays It includes summary information for the selected EV Exhibit 29 Extension Beyond the Maximum Duration of Participation Request Bp US EP 1 Student amp Exchange Vi Yi m and Customs a uden Xi ange Visitor 0 2 Enforcement Information System s Main Listing of Schools Listing of Programs Help Tutorial Logout Extension beyond the maximum duration of participation request Required fields are marked with an asterisk Family Name Golden Suffix Date of Birth 09 15 1965 Country of Birth MACAU ountry of Legal Permanent Residence MACAU ctive Initial Dependent Count 1 Program Sponsor Aviation School of Fairfax Category TRAINEE NON SPECIALTY Subject Field Remarks remarks IAP 66 Number Program End Date 12 20 2004 Previous Program End Date Passport Number Visa Issue Date ort of Entry 1 94
83. d fields are marked with an asterisk 1 Site of Activity y ational School of Music 2 Site of Activity Address Address 1 123 main st Address 21 City An vtoun ka State VIRGINIA zl 2 tode 2515 amp rt Add Site of Activity _ ResetValues Cancel 02 23 2005 Wednesday 2 Below is a list with explanations of the fields on this screen An asterisk precedes the fields that must be completed To complete this screen enter the following data Field Description Explanation Site of Activity Enter the name of the place where an EV will participate in his or her program 2 Site of Activity Address Enter the physical location of the site Do not include a post office box number in this address Note For an Au Pair enter the host family s address For Secondary Students high school students enter the address of the high school Note The address that prints in the U S Address field on the Form DS 2019 is the primary site of activity address 36 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 3 Click one of the following buttons Add Site of Activity Click this button to save the data that you have entered for this EV The system will display the Site of Activity Menu screen and the name address city state and zip code for the site display below the EV s info
84. ddress 2 State VIRGINIA Previous Program End Date Edits Effective Date of Completion isa POE Information Completion Remarks ween Visa Typeset fective Date of Termination Subject Field Subject Field Passport Number Termination Reason Visa Issue Date Biographical oe MisaIssue Poste o o Information Port of Entry 1 901 SEVIS Fee payment Information 1 94 Admission Number Transaction Date Transaction Amounts 0000000000000 Dependents Fee Payment Cancellation Receipt Number Financial Information Funding Information Funds Site of Activity H i U S NATIONAL ENDOWMENT FOR THE ARTS 7 500 00 Exchange Visitor s Government All other organizations providing support International Musicians Organization 10 000 00 Total 23 000 00 Primary Site y Em of Activity Site of Activity Address ec National School of Music 123 Main St Anytown VA 20196 Dependents SEVIS ID Family Name First Name Relationship Gender Status 0000088048 Papparozzi Francesco SPOUSE MALE INITIAL 02 23 2005 Wednesday The links on the Actions menu left side of screen enable you to amend the EV s program validate the EV s participation reprint the EV s Form DS 2019 and perform other processes on the record of an EV The options on the Edits menu enable you to edit the EV s and or dependent s data The menu options are discussed in detail in the following sections 52 June 17 2005 User Manual for Exchange Vis
85. e 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 4 Exchange Visitor Lists SEVIS enables you to quickly access lists of EVs to view From these lists you may also access EV records to process These lists provide a quick method for program sponsor officials to access EV and dependent records On the Listing of Programs screen see Exhibit 6 click the EV Lists link to the right of the name of a program and the system will display a screen containing the lists of EVs and dependents that can be generated Exhibit 11 Exchange Visitors and Dependents Menu is an example of the screen that displays Exhibit 11 Exchange Visitors and Dependents Menu A US Immigration f ner and Customs Student amp Exchange Visitor gt Enforcement r Ww 4 M Information System Main Help Tutorial Logout National Business Training School Program Number P 1 10451 Exchange Visitors and Dependents Menu av Activ atus Vi Transferred Status Exchange Visitors and Dependents Transferred to a Non SEVIS Sponsor Status Exchange Visitors and Dependents Invalid Status Exchange Visitors and Dependents Port of Entry Arrivals 12 01 2003 Monday When you click one of these links the system displays the appropriate list of EVs and or dependents The following lists in alphabetical order may be generated List Title Description Explanat
86. e Country of Citizenship Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 contract and making application for a J visa from Italy would not be considered an LPR of Italy 3 Click of the following buttons Add Dependent Click this button to automatically save the data that you have entered and return to the Exchange Visitor Dependents Menu screen To add another dependent repeat the process described above Reset Values Click this button to clear all entries on this screen Cancel Click this button to return to Page 3 of the Form DS 2019 without adding a dependent Print Draft DS 2019 on the Exchange Visitor Dependents Menu screen see Exhibit 17 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy 2 5 3 1 Edit Dependent Data EV in Draft Status You may edit dependent data To edit the dependent s data while the EV s record is in Draft status perform the following l Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists l
87. e Visitor EV Lists Reports New Exchange Visitor Link ROs and AROs have the option to create a New Exchange Visitor complete Form DS 2019 for an EV and dependents if any for any of the programs for which they are assigned a role Instructions for completing the Form are provided in the subsequent sections Note One RO or ARO may begin and save a Form DS 2019 for an EV Another RO or ARO may complete and submit the Form The name of the official who submits and prints the record from SEVIS will print on the Form DS 2019 2 5 4 Complete Page 1 of the Form DS 2019 Personal Information To create a Form DS 2019 for a new initial EV perform the following 1 Click the New Exchange Visitor link on the Listing of Programs screen to the right of the name of the program in which the EV wishes to participate The system displays the New Exchange Visitor screen for the selected program as shown in Exhibit 13 New Exchange Visitor Personal Information 27 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 13 New Exchange Visitor Personal Information US Immigratio LO d and Customs lt e mm LY Student amp Exchange Visitor Enforcement 4 F Information System Listing of Schools Listing of Programs Help Logou New Exchange Visitor For National School of Music P 1 00040 Enter Initial Information about Exchange Vi
88. e sent to a designated printer Note During the launch of Adobe Acrobat a File Download window may display To prevent this window from displaying in the future click in the box next to always ask before opening this type of file to remove the check mark Select the Open button to view the Form DS 2019 2 When the Form DS 2019 displays in the Adobe Acrobat window use the scroll bar on the right side of the window to view additional pages of the Form Click the Print amp button on the Adobe Acrobat toolbar The Print window displays 4 Ensure that the name of the printer you wish to print from is listed in the Name field in the Print window If it does not show the correct printer click the down arrow to the right of the field and select the correct printer Click OK and the Form DS 2019 will be printed on the designated printer 6 Click the Close XI button on the Adobe Acrobat window to close the window Note If an EV is subject to the Two Year Home Country Physical Presence requirement Section 212 e of the of the Immigration and Nationality Act and PL 94 484 as amended the appropriate boxes will be checked in the section below Section 8 on the printed Form DS 2019 48 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 5 7 Signature on SEVIS Form DS 2019 According to regulations SEVIS generated Forms DS 2019 should be printed in black ink and the o
89. e status There is no need to print a new Form for the EV and or dependent unless the Form has been lost stolen or damaged Note The current U S address where the EV will reside is collected in SEVIS but does not print on the Form DS 2019 Therefore you do not need to print a new Form for the EV at this time When the Form DS 2019 is printed from SEVIS the address of the primary site of activity entered in SEVIS for the EV will print in the U S Address field on the Form Reset Values Click this button to return all unsaved entries to the previous values Cancel Click this button to return to the Exchange Visitor Information screen without validating the EV s program participation Print Draft DS 2019 There is no need to use this button 2 6 2 Edits Menu EV in Initial Status The Edits Menu contains the following options e Category and Subject Field e Biographical Information e Dependents e Financial Information e Site of Activity The following sections contain detailed instructions for using each option 57 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 6 21 Edit Category and Subject Field EV in Initial Status The Category and Subject Field option is only available when the EV is in Initial status Using this link you may modify the EV s category and or Subject Field of study prior to the EV obtaining a vi
90. e viewed using a 17 inch or larger monitor with a monitor setting of 1024x768 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 2 Accessing SEVIS SEVIS requires use of the following e Internet Explorer Version 5 0 or higher or Netscape Version 4 7 or higher e Adobe Acrobat Version 5 0 or higher e Laser printer Laser Postscript printer with 32MB of RAM 96MB is recommended or a Laser printer with 32MB of RAM 64MB 1 recommended An authorized user must have a permanent user ID and password to access SEVIS When approved to use SEVIS you will receive an email message containing your user ID and a second message containing a secure link to SEVIS The secure link is associated with your user ID and is active until you create your password It can only be used to create a password for your user ID To create your password perform the following 1 Click the link contained in the email message The system displays the Set Password screen as shown in Exhibit 4 Set Password Screen Exhibit 4 Set Password Screen US Immigration and Customs SA T Student amp Exchange Visitor Enforcement Fw uu Information System Welcome to the SEVIS system Username Password Confirm password 3 Set Password 2 Enter your user ID in the Username field Enter your password in the Password field Refer to Section 2
91. eate or update an EV s personal or program information as follows e fan EV s COB COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list 4 Click the Update Information button to save the changes The system displays a message indicating the successful update to the record 5 Click the Print Final DS 2019 button to print a new Form sign it in blue ink and provide it to the EV and dependents if any Note When the EV is in Initial status and you update his or her biographical data the purpose that will print on the Form will be Begin New Program Biographical Information Modified 2 6 23 Edit Dependent Data EV in Initial Status The Dependents link on the Exchange Visitor Information screen for an EV in Initial status enables you to make the following additions corrections and or updates to dependent records 61 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 e Add dependents e Delete dependents e Edit dependent data e Reprint the dependent s Form DS 2019 e Indicate tha
92. ed records When logging into SEVIS the system displays the Paperwork Reduction Act screen which contains important information about the system The next screen that displays includes the list of programs associated with the user s ID Exhibit 12 Listing of Programs New Exchange Visitor Link is an example of the screen that displays when an RO or ARO logs into the system The screen also shows the location of the New Exchange Visitor link on the Listing of Programs screen Exhibit 12 Listing of Programs New Exchange Visitor Link Amp US Immigration g 7 and Customs ha Student amp Exchange Visitor SS Enforcement IN Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands Adler University Frackville PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports National School of Music Highs pire VA PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports The Cretian Institute Danvile VA PROGRAM ACTIVE RO Search New Exchan isitor iu Reports The Howman Program Hartley VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports The Farming Institute Minnieton VA PROGRAM ACTIVE RO Search New Exchange Visitor Alerts EV Lists Reports Training Institute Exeter VA PROGRAM ACTIVE RO Search New Exchang
93. ee the data for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose status is Inactive SEVIS assigns the status of Inactive EV and or dependents are out of program status for one of the following reasons e The EV completes his or her program as scheduled Form DS 2019 expires will display on the list the day after the program end date e The EV completes his or her program early or withdraws from the program the RO or ARO must update the EV s record e Achild dependent turns 21 years of age will display on the list the day the child dependent turns 21 e The spouse gets divorced from the EV or the spouse and or dependent dies the RO or ARO must update the EV s record 22 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 List Title Initial Status Exchange Visitors and Dependents Invalid Status Exchange Visitors and Dependents Description Explanation For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category and the reason for and date of their inactivity Click a link in the Family Name column to see the data for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose sta
94. em Main Help Tutorial Logout Logout Link Note If the system should lockup at any time click the Close 2 button on the browser window to exit SEVIS If you try to access the system before the end of 20 minutes the following message will display A user is already logged on with this user name June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 3 Exchange Visitor Search After logging into SEVIS the system displays a list of programs associated with your user ID You can search for an EV or dependent record in any of the programs for which you are assigned arole Exhibit 8 Listing of Programs Search Link shows the location of the Search link on the screen Note When performing a search the system queries only the sponsor data associated with the search link selected This search function does not query any other records To search for EVs in another program you must click the Search link for the appropriate program Exhibit 8 Listing of Programs Search Link Rep US Immigration 4 and Customs pa WS Enforcement Student amp Exchange Visitor Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands Adler University Frackwille VA PROGRAM ACTIVE ARO
95. en compromised and you are unable to change it using the Change Password link or the Request Password Reset link contact the SEVIS Help Desk 1 800 892 4829 to have your password reset June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 e SEVIS user IDs and passwords are suspended after three unsuccessful log in attempts Use the Request Password Reset link on the SEVIS Login screen or contact the SEVIS Help Desk 1 800 892 4829 to have your access to SEVIS reinstated e Do not share your SEVIS user ID and password At no time and under no circumstances is your SEVIS user ID and password to be shared with anyone either on a transitory or permanent basis 2 2 2 Change Password Every 90 Days You must change your password every 90 days After 75 days when you log into SEVIS the system displays a message asking if you would like to change your password at that time If you click the Cancel button you will be logged into the system If you click OK the Change Password screen displays After 90 days when you log into SEVIS the system automatically prompts you to change your password To change your password perform the following l 2 Enter your current password in the Old Password field Enter your new password in the New Password field Note You cannot reuse your previous six passwords WARNING Be careful when entering a password e Caps Lock Passwords are
96. ependent See Section 2 7 2 2 2 End Status of Dependent for instructions on how to end the status of a dependent 2 9 4 Transfer Financial Information Page 4 of the Form DS 2019 Financial Information screen is used to collect financial information for the EV This screen represents the final step in creation of a transfer record for an EV Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 Note dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest whole dollar for example 15 459 87 should be entered as 15460 To complete the Financial Information screen perform the following 1 Below is a list with explanations of the fields and sections on this screen An asterisk precedes the fields and sections that must be completed To complete this screen enter the following data Field Section Description Explanation 19 During the period covered by Note The EV must have at least one source of this program the total funding listed in Sections 19 and 20 of the electronic estimated financial support Form DS 2019 in U S dollars is to be d provided to the exchange Enter the following information as applicable visitor by Current Program Sponsor If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV This program s
97. es pu qs Resa Ru eh eC I CREDE et dt 7 is carci deem ales et eee ica decd a Cal eae Sade 8 2 2 ACCESSING SB VIS ues aetate altes ita orte ta de shana a EE 9 2 2 DOwdelines Tor Passwords uir d aua ta vu dv ud int aspe 10 2 2 2 Change Password Every 90 Days e theta ven E RP One 11 2 2 3 Change Password Voluntarily oeste diet eco 12 2 2 4 Request Password Reset zi esce Re t uti ea sedes 12 2 2 5 Additional Information About SEVIS Login 12 sos od ae depen decoy canes ea eo estela aS cust mue a 13 22 Log ce pica tide M ese ct ec Eee 14 2 3 Exchange Visitor Se dECDL aue bs tx 15 24 Exchange Visitor Lists tod Ide i eqs bs oio depo si eade perium 21 2 5 Creating an Exchange Visitor Form 2019 pO E 27 2 5 1 Complete Page 1 of the Form DS 2019 Personal Information 27 2 5 2 Complete Page 2 of the Form DS 2019 Site of 1 34 2 5 2 1 Change Primary Site of Activity EV in Draft Status sss 37 2 5 2 2 Edit Site of Activity EV in Draft eee eene entente nona 37 2 5 2 3 Delete Site of Activity EV in Draft or Ini
98. evision sur Fae 7 Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The screen automatically returns to the Category and Subject Field screen and your final selection is displayed If you made an error at any point repeat Steps 3 through 7 8 Enter an explanation in the Subject Field Remarks text box Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in field 5 on the Form DS 2019 Exhibit 14 is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However you will be able to view the entire text in SEVIS 9 Click the Submit button A message displays indicating that the EV s record has been updated successfully 10 On the message screen click the Print Final DS 2019 button to print a new Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note The purpose that will print on the Form will be Begin New Program Category Subject Field Modified 60 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 6 2 2 Edit Biographical Information and U S Address EV in Initial Status The Biographical Informati
99. example of the screen 73 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 25 Change of Category Request US Immigratio LO m and Customs EY g Enforcement al Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Change of Category Request Required fields are marked with an asterisk Family Name P Suffix Date of Birth 11 28 1968 Country of Birth ITALY Country of Legal Permanent Residence ITALY Active Initial Dependent Count 1 Program Sponsor National School of Music Category TRAINEE SPECIAL Subject Field Remarks None IAP 66 Number Program End Date 06 30 2006 Previous Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number E 4 itor TRAINEE SPECIALTY z 3 Program Begin Date 0272872005 MM DD YYYY 06 30 2006 5 Remarks p 7 Financial support from organizations other than the sponsor will be provided by one or more of the following U S Government Agency ies max of 2 sl J z Bg The Exchange Visitor s Government All other organizations providing support 10000 02 23 2005 Wednesday June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 3 Below is a list with a
100. ge of category For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category and the reason for and date of the termination Click a link in the Family Name column to see the full record for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose status is Transferred Out The EV has transferred to another program For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category and the effective date of transfer Click a link in the Family Name column to see the data for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents whose status is Transferred The EV is transferring into your program but has not yet been validated and is not actively participating in your program at this time Note When an EV is in this status his or her record can be updated and validated by the program to which the EV is transferring 25 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 List Title Transferred to a Non SEVIS Sponsor Status Exchange Visitors and Dependents Note The ability to transfer EVs to a non SEVIS program is no longer available Ho
101. gnated printer Click the Close button on the Adobe Acrobat window to close the window 2 6 2 3 5 No SHOW DEPENDENT You may change the status of the dependent to No Show see Section 2 6 1 2 No Show EV in Initial Status for an explanation of the No Show status When a dependent s status is No Show the dependent has violated the Exchange Visitor Program regulations This has an adverse or negative affect on the dependent s record Note Setting a dependent s status to No Show has no affect on the EV s record To change a dependent s status to No Show perform the following l Access the Exchange Visitor Information screen for the EV whose dependent you wish to mark as show perform a search for the record or use the EV Lists link Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 67 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 3 Click the dependent s SEVIS ID link for example N0123456789 to access the Exchange Visitor Information Dependent Information screen 4 Click the No Show link on the Actions menu to display the No Show screen 5 Review the data to ensure that this is the dependent whose status you wish to change to No Show 6 Click the No Show button The system displays the Exchange Visitor Dependents Menu screen and the dependent s status is No Show 2 6 2
102. h an asterisk The following is a list with explanations of the sections and fields on this screen Note Provide as many search criteria as possible to obtain a manageable list of results The system may require additional time to obtain the results of a search that includes only one search criterion Field Sort Option section Sort By Sort Direction Search By section Search Type section SEVIS ID Personal Information Family Name First Name Date of Birth Gender Description Explanation The sort options are required fields both must be completed Select the Sort By option from the drop down list Select the Sort Direction either Ascending or Descending Select either Exchange Visitor or Dependent Select one radio button and complete the associated fields Click this radio button and enter a valid SEVIS ID in N1234567890 format Note When searching by the SEVIS ID it does not matter whether you choose EV or Dependent in the Search By section If the SEVIS ID matches the results will display Therefore if you enter the SEVIS ID ofa dependent but choose to search by EV the dependent will still show in the results Click this radio button and complete the following fields as applicable Completion of the Family Name field is required the other fields in this section are optional Enter the family name of the EV or dependent You may use the
103. h the program begin date must e Be equal to or greater than the minimum duration of participation 33 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation and e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations or the program sponsor s designation See Attachment A DoS Maximum and Minimum Duration of Participation Rules for guidance 3 Click one of the following buttons Reset Values Click this button to return all unsaved entries to the previous values Save Draft Click this button to save the data that you have entered Saving the data will allow you or another official to return to the record at a later date and complete and or submit it to SEVIS Next Click this button to automatically save the data that you have entered and advance to the next page of the Form DS 2019 If any fields and sections have not been completed or contain incorrect information the system will display an error message indicating the error s Make the necessary corrections and click the Next button again 2 5 2 Complete Page 2 of the Form DS 2019 Site of Activity Page 2 of the Form DS 2019 is used to collect program information for the EV EVs must have at least one site of activi
104. h to delete 5 Scroll to the bottom of the screen and click the Delete Dependent button A message displays informing you of the successful deletion of the dependent s SEVIS record 2 6 2 3 3 EDIT DEPENDENT DATA EV IN DRAFT OR INITIAL STATUS Note This option is not available after a visa has been issued to the EV If you wish to edit a dependent s data after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS To edit the dependent s biographical data perform the following 1 Access the Exchange Visitor Information screen for the EV whose dependent s information you wish to change perform a search for the record or use the EV Lists link 2 Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 3 Click the dependent s SEVIS ID link for example N0123456789 to access the Exchange Visitor Information Dependent Information screen 64 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 4 Click the Edit link on the Actions menu to display the Exchange Visitor Information Edit Dependent screen 5 Scroll to the Edit Dependent section of the screen Below is a brief description or explanation of the fields on this screen An asterisk precedes the fields that may be update
105. hanging the program end date For example an EV s duration of program participation was originally scheduled to last 36 months You have learned that the funding for that program has been cut and the program will last only 24 months Use the Shorten Program for EV option to change the EV s program end date To shorten an EV s program perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Shorten Program for EV link to access the Shorten Program for EV screen which displays summary data for the selected EV 3 Onthe Shorten Program for EV screen change the program end date 4 Enter an explanation for the date change in the Remarks text box this is a required field 5 Click the Shorten Program for EV button to save the information to SEVIS A message displays indicating that the information has been saved 6 Onthe message screen click the Print Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any or Click the Return to Exchange Visitor button to view the Exchange Visitor Information screen Note The following will print in the Purpose of this form field on the new Form DS 2019 Amend a Previous Form Shorten Program 2 7 1 11 Terminate Exchange Visitor EV in Active Status This option is available for EVs whose SEVIS
106. he General tab to move it on top of the other tabs POUP p Ensure that the appropriate printer is selected in the Select Printer list If not select the correct printer from the list 5 Click the Print amp button to print to the designated printer 2 1 4 2 Netscape Users To print an Online Help topic using Netscape perform the following steps 1 Click anywhere in the right panel 2 Click the Print amp button on the browser toolbar The topic you are currently viewing prints to the designated printer or 1 Click anywhere in the right panel 2 Select Print from the File menu A Print window displays 3 Ensure that the appropriate printer is selected in the Printer Name drop down list If not select the correct printer from the list 4 Click OK to print to the designated printer June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 1 5 Tutorial To view a SEVIS demonstration click the Tutorial link on the navigation bar Follow the instructions on the screens of the demonstration Click the Close 2 button in the upper right corner of the window to close the demonstration at any time Note The tutorial cannot be viewed using versions of Netscape lower than 4 79 If you are using an older version and wish to view the tutorial go to the Netscape web site and download Version 4 79 or higher Also for best results the online tutorial should b
107. he draft Form DS 2019 can be printed prior to submission of the Form so that you can review the data for accuracy Changes to the Form may be made prior to submission When the Form DS 2019 for 47 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 a new EV and or dependent s is submitted in SEVIS the status of the records for the EV and dependent s will change from Draft to Initial status You can print a final Form DS 2019 following submission of the Form for a new EV The final Form includes the bar code and SEVIS ID and draft is removed from the top of the Form The final SEVIS generated Form DS 2019 should be signed in blue ink and given to the EV and dependents if any See Section 2 5 7 Signature on SEVIS Form DS 2019 for instructions regarding the signature on the Form Note The printed Form will have the EV s or dependent s SEVIS ID in the upper right corner above the bar code It begins with the letter N which is followed by 10 digits for example N0123456789 Note See Section 2 6 2 3 4 Reprint Form DS 2019 for a Dependent EV in Initial Status for instructions on reprinting the Form for dependents To print a copy of the Form DS 2019 for an EV perform the following 1 Click the Print Draft DS 2019 or the Print Final DS 2019 button A new browser window opens and the Form DS 2019 displays using Adobe Acrobat from which a copy of the Form may b
108. hip Gender Status 0000088048 Papparozzi Francesco SPOUSE MALE ACTIVE 02 23 2005 Wednesday The following sections provide information about each of the options on the Actions Edit and Transfer menus 72 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 1 Actions Menu EV in Active Status The options links on the Actions menu provide access to the following processes 2 7 1 1 Change of Category Request EV in Active Status You may request a change of category for an EV Any change must be clearly consistent with and closely related to the participant s original exchange objective and necessary due to unusual or exceptional circumstances DoS must review and approve this request Note The change of category request fee and all supporting documentation must be submitted to DoS prior to the EV s program end date so that the EV does not fall out of status To request a change of category for an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose request you wish to process perform a search for the record or use the EV Lists link 2 Click the Change of Category Request link on the Actions menu The Change of Category Request screen displays summary information for the selected EV and the lower half of the screen is used to make the request for change of category Exhibit 25 Change of Category Request is an
109. ibit 23 6 Find the subject that most closely matches the EV s field of study and click on its code at the left end of the row The system automatically returns to the Subject Field screen and the new subject field of study displays on the screen 7 Enter comments regarding the update in the Subject Field Remarks text box Do not use hard returns that is do not press the Enter key when entering text doing so may make the text wrap and print in field 5 on the Form DS 2019 Exhibit 14 is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However you will be able to view the entire text in SEVIS 103 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 8 Enter comments in the Comment text box or enter None 9 Click the Update Subject Field button to complete the process 10 Click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 3 Transfer Menu EV in Active Status The only valid transfer option is SEVIS to SEVIS The SEVIS to SEVIS Transfer link is used to transfer an EV from your program to another active SEVIS program The procedure for transferring an EV out of your program is detailed bel
110. ibit 3 Navigation Bar Help Link for the location of the Help link Exhibit 3 Navigation Bar Help Link gt A c E U B M U and Customs gt A E Student amp Exchange Visitor SEVIS 53 i X iN Information System Enforcement Main Help Tutorial Logout Help Link To use the Online Help perform the following 1 In the left panel click a folder to display a list of topics 2 Click a topic name to view the Online Help text for that topic in the right panel Note The Online Help requires the use of Java Script it does not function properly if Java Script is disabled 2 1 3 1 Search To search on a word or phrase perform the following 1 Click the Search 8 button 2 Type search criteria in the field provided and press the Enter key The results of the search will display as a list of topics containing the word or phrase that you entered 3 Click a topic name to view the Online Help text for that topic in the right panel 2 1 3 2 Show Hide Left Panel To hide and show the left panel of the Online Help screen perform the following 1 To hide the left panel click the Hide 9 button in the upper right corner of the left panel 2 Click the Contents 8 Index or Search 8 button to restore the left panel 2 1 3 3 Jumps and Pop ups To use the jump and pop up features perform the following 1 Click an underlined word or phrase
111. ield in this section is optional Select an option from the drop down list Enter the dates for a specific period of time For example 01 01 2005 to 06 30 2005 would return a list of names of EVs or dependents who were terminated between January 1 and June 30 2005 Click this radio button and complete the following fields as applicable Completion of the Inactive Reason field is required the other field in this section is optional Select an option from the drop down list Enter the dates for a specific period of time For example 01 01 2005 to 06 30 2005 would return a list of names of EVs or dependents whose status became Inactive between January 1 and June 30 2005 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation Search by Invalid Reason Click this radio button and complete the following fields as applicable Completion of the Invalid Reason field is required the other field in this section is optional nvalid Reason Select an option from the drop down list Invalid Date Range Enter the dates for a specific period of time For example 01 01 2005 to 06 30 2005 would return a list of names of EVs or dependents whose status became Invalid between January 1 and June 30 2005 3 Click the Search button The system displays a
112. in Active Status 79 2 7 1 4 End Program for Exchange Visitor EV in Active 81 2 7 1 5 Extension Beyond the Maximum Duration of Participation Request EV in AIVE STIS uda s satus te lust ie tS cal ieee 82 2 7 1 6 Cancel Extension Beyond the Maximum Duration of Participation Request EV unb dodi cda libr deme AE n RT 84 2 7 1 7 Extension Within the Maximum Duration of Participation Request 85 2 7 1 8 Matriculation EV in Active Status ius e isst te n tap qt eas 86 2 7 1 9 Reprint a Form DS 2019 EV in Active 88 2 7 1 9 1 Reprint a Form DS 2019 for Academic Training EV in Active Status 88 2 7 1 10 Shorten Program for Exchange Visitor EV in Active Status 89 2 7 1 11 Terminate Exchange Visitor EV in Active 89 2 7 2 Edits Menu Active Status ose d oer eer ee irme Eee E Rei 9 2 7 2 1 Edit Biographical Information and U S Address EV in Active Status 92 2 7 2 2 Dependents EV in Active Status uoa rapa a NR 94 2 71 22 1 Tetminate Dependetitzzsss eee eret pe te dert et vo 95 21 222 End Status of Dependent Loc aeta tabe 97 2 7 2 3 Edit Financial Information EV in Active Status sss 99 June 17 2005 User Manual for Exchange Visito
113. in Inactive status and you can no longer update the EV s information To reinstate an EV whose status has been Inactive for at least 121 days and not more than 270 days perform the following 1 Access the Exchange Visitor Information screen for the EV whose reinstatement request you wish to submit perform a search for the record or use the EV Lists link 2 Click the Reinstatement Request link on the Actions menu The Reinstatement Request screen displays Change the program end date 4 Enter an explanation for the request in the Remarks text box 5 Click the Submit Reinstatement button A message displays informing you that the request has been submitted 6 Remit a non refundable fee of 198 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 This request will not be processed until the fee and supporting documentation have been received by DoS Mail the materials to Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State SA 44 Room 734 301 4 St S W Washington DC 20547 DoS must review and approve or deny this request The following outcomes are possible e Reinstatement Request Approved The submitter of the request will receive email notification of the approval Note Following approval of the reinstatement request an RO or ARO must print the Form DS
114. in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 7 1 8 Matriculation EV in Active Status When a student EV matriculates from one level of education to another for example progresses from an Associate to a Bachelor s degree program you have the ability to make this change Matriculation applies to an EV who is continuing as a full time student by moving to a higher level of education as in the following cases e Associate to Bachelor s degree e Associate to Master s degree 86 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 e Associate to Doctoral degree e Bachelor s to Master s degree e Bachelor s to Doctoral degree e Master s to Doctoral degree Note Matriculation is available only for EVs in the Student category To complete the matriculation process perform the following 1 Access the Exchange Visitor Information screen for the EV whose matriculation request you wish to process perform a search for the record or use the EV Lists link 2 Click the Matriculation link on the Actions menu Exhibit 31 Matriculation is an example of the screen that displays The fields in this exhibit have already been completed Exhibit 31 Matriculation US Immigratio Lo d and Customs AME Student amp Exchange Visitor Enforcement a Informat
115. indicating the successful submission of this change of category request to SEVIS 5 Remit a non refundable fee of 198 00 drawn on a bank or other institution located in the United States and made payable in U S currency to the U S Department of State 22 CFR 62 90 This request will not be processed until the fee and supporting documentation have been received by DoS TI June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 6 Mail the required fee change of category request and all supporting documentation as required by the regulations 22 CFR 62 90 to Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State SA 44 Room 734 301 4 St S W Washington DC 20547 DoS must review and approve or deny this request The following outcomes are possible Change of Category Request Approved the submitter of this request will receive email notification of the approval The new program begin date will be the date entered or the date approved whichever is later Note Following approval of the change of category request an RO or ARO must print the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any Access the Exchange Visitor Information screen for the EV and click the Reprint DS 2019 link On the Reprint DS 2019 screen select the reprint reason Begin New Program Change of
116. ink Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays Click the Next button to advance to the Site of Activity Menu screen Exhibit 15 Click the Next button to advance to the Exchange Visitor Dependents Menu screen Exhibit 17 Click the Edit link in the Commands column for the dependent whose data you wish to update The Exchange Visitor Information Edit Dependent screen displays 42 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Make the necessary update to the data See Section 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information for detailed instructions for the fields on this screen Click the Submit Edit button to complete the process The Exchange Visitor Dependents Menu screen displays 2 5 3 2 Delete Dependent EV in Draft Status The Delete Dependent option is available only when the EV is in Draft status To delete a dependent when the EV s status is Draft perform the following l Access the Exchange Visitor Information screen for the EV whose dependent you wish to delete perform a search for the record or use the EV Lists link Click the Edit DS 2019 link on the Actions menu The system displays the first page of the Form DS 2019 Click the Next button to advance to the Site of Activity Menu screen Click the Next button to advance to the Exchange Visitor Dependents Menu sc
117. ion Active Status Exchange Visitors and Dependents A list of all EVs and dependents whose status is Active The program sponsor has validated the EV s participation in his or her program by entering the current U S address residence for the EV Following 21 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 List Title Exchange Visitors and Dependents Inactive Status Exchange Visitors and Dependents Description Explanation the validation of the EV in SEVIS the EV is considered to be in Active or valid program status For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category program begin and end dates and the date of the last update to the record Click a link in the Family Name column to see the full record for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs and dependents regardless of status for the selected program See Appendix B Status Values for Exchange Visitors and Dependents for a detailed explanation of each status value For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 status date of last status change and program begin and end dates Click a link in the Family Name column to s
118. ion 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 7 Click the Return to Exchange Visitor button to return to the Exchange Visitor Information screen and view the new data 2 6 1 2 Show EV in Initial Status The No Show status is used to indicate that the EV s program participation has not been validated in SEVIS for either of the following reasons e The EV has entered the United States through a POE and has not reported to the program sponsor and has not been validated in SEVIS within 30 days after the program begin date listed in SEVIS 53 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 e Ina transfer situation the EV has not been validated in SEVIS 30 days after the effective date of transfer identified in SEVIS When an EV s status is No Show the EV has violated the Exchange Visitor Program regulations This has an adverse or negative affect on the EV s record and on the record of each dependent of the EV EVs who have a status of No Show have no benefits for example extension change of category or reinstatement WARNING DO NOT use the No Show option to cancel a duplicate record or a record that was issued in error Use the Cancel EV option otherwise duplicate records will be canceled automatically by the system If you receive information about a potential EV participant who has entered the United States to participa
119. ion System V l Main Listing of Schools Listing of Programs Help Tutorial Logout Matriculation Required fields are marked with an asterisk Family Name Suffix Date of Birth 01 01 1974 Cou of Birth GERMANY Country of Legal Permanent Residence GERMANY Active Initial Dependent Count 1 Program Sponsor Russell Institute Category STUDENT DOCTORATE Subject Field Remarks xx IAP 66 Number Program End Date 06 30 2007 Previous Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number MASTERS TO DOCTORATE x 2 Program End Date 6 30 2007 MM DD YYYY Matriculate Reset Values CERE You must change the Program End Date Select the degree level from the drop down list 4 Enter the new program end date for the EV wishing to matriculate Click the Matriculate button to complete the process A message displays indicating the successful update to the EV s record 87 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 6 Onthe message screen click the Print Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any 2 7 1 9 Reprint a Form DS 2019 EV in Active Status See Section 2 5 8 Reprint a Form DS 2019 for printing instructions 2 7 1 9 1 REPRINT A FoRM 05 2019 FoR ACADEMI
120. itor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 6 1 Actions Menu EV in Initial Status The Actions Menu contains the following five options e Amend Program No Show e Reprint DS 2019 e Cancel EV e Validate Program Participation The following sections contain detailed instructions for using each of these options 2 6 1 1 Amend Program EV in Initial Status The Amend Program link is available to update an EV s program start date and or end date prior to validation of the record in SEVIS Note If an EV arrives late you must amend his or her program begin date before validating the Form DS 2019 in SEVIS To amend an EV s program perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Amend Program link on the Exchange Visitor Information Screen Initial Status see Exhibit 20 The system displays the Amend Program screen which displays summary data for the selected EV including the program begin and end dates Change the program begin and or end date s Enter an explanation in the Remarks text box this is a required field Click the Amend Program button to save the changes to the SEVIS database M E Eo Click the Print Final DS 2019 button to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Sect
121. le VA PROGRAM ACTIVE RO EV Lists Reports The Howman ProqraX Hartley VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports The Farming Institut Minnieton VA PROGRAM ACTIVE RO Search New Exchange Visitor Alerts EV Lists Reports Training Institute Exeter V PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports Navigation Bar Browser Toolbar 03 30 2005 Wednesday B Local intranet June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 1 1 SEVIS Screen Components The following is a list of components that may be available on SEVIS screens 2 1 2 Browser Toolbar This is the toolbar displayed by the browser used to access SEVIS Navigation Bar The navigation bar lists the role for the logged in user and the following functions Main Used to access the Main screen or if you perform as a program sponsor user and a school user the screen from which you select either the Listing of Programs J visa or Listing of Schools F and M visas link to display the programs or schools for which you are an authorized user Help Used to access Online Help for SEVIS Tutorial Used to view a brief demonstration of how to use SEVIS Logout Used to exit the system Links Click underlined text to advance to a different screen within SEVIS Additional SEVIS Screen Components
122. ll of your SEVIS related tasks To log into SEVIS perform the following l 2 3 Access the SEVIS Login screen at https egov immigration gov sevis Enter your user ID in the User Name field Enter your password in the Password field WARNING Be careful when entering a password e Caps Lock Passwords are case sensitive When you create a password using a mix of uppercase and lowercase letters it must always be entered that way If you have the Caps Lock key on the keyboard turned on and you intend to enter abcdeF 9 the system reads the following password ABCDEf 9 To SEVIS these passwords are not the same e Numeric Keypad lIf you are using the numeric keypad to enter numbers be sure to turn on the Num Lock key Otherwise enter numbers using the keys above the top row of alphabetic characters on the keyboard Press the Enter key or click the Login button The system displays a screen containing important information about the Paperwork Reduction Act Read the information and then click the I Have Read and Understand This Notice button to continue The Listing of Programs screen displays Exhibit 6 Listing of Programs is an example of the screen June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 6 Listing of Programs A US Immigrationes and Customs Student amp Exchange Visitor Enforcement m P Info
123. m Duration of Participation Rules Category Professor and Research Scholar Teachers Alien Physicians International Visitors Government Visitors Short Term Scholars Specialists Camp Counselor Summer Work Travel Associate Degree Student Bachelors Degree Student Masters Degree Student Doctorate Degree Student Non Degree Student Secondary Student Minimum Duration of Participation One academic semester 5 months Au Pair Flight Trainee 1 year Minimum Duration of Participation for Sponsors with Program Serial G 1 G 2 or G 3 N A SS A T A gt gt gt gt gt gt A 2 gt One academic semester 5 months Maximum Duration of Participation Extension beyond maximum duration of participation is permitted requires DOS approval em Q x n pej 2 ola Z Z o o o N No No All Other Trainees Section 62 8 General program requirements b Minimum duration of program Sponsors other than the Federal Government agencies Note Identified by the program serial G 1 G 2 and G 3 shall provide each exchange visitor except short term scholars with a minimum period of participation in the United States of three weeks The maximum duration of participation for a trainee is 18 months unless a sponsor s designation is limited by DoS to a lesser amount of time for example a 12 month training progr
124. m End Date Range Country of Birth Country of Citizenship Category Subject Field Code Search by Termination Reason Termination Reason Termination Date Range Search by Inactive Reason Inactive Reason Inactive Date Range Description Explanation Enter the dates for a specific period of time For example 01 01 2005 to 03 31 2005 would return a list of names of EVs whose program end date is between January 1 and March 31 2005 Select a country from the drop down list Select a country from the drop down list Select a category from the drop down list To select the field the EV will be studying or participating in while in the United States perform the following 1 Click the Select button to display the Select Subject Code screen and make a selection from the Category drop down list 2 Click the Search button to view the list of subjects for the category selected Find the subject that most closely matches the EV s field of study and click its code at the left end of the row The system automatically returns the Exchange Visitor Search screen and the selected subject field of study displays on the screen 3 If you determine that this is the incorrect Subject Field Code or you wish to delete this information from the Exchange Visitor Search screen click the Clear button Click this radio button and complete the following fields as applicable Completion of the Termination Reason field is required the other f
125. m end date 85 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 30 Extension Within the Maximum Duration of Participation US Immigratiot Lo d and Customs lt i Student amp Exchange Visitor Enforcement gt Information System Wi t Main Listing of Schools Listing of Programs Help Tutorial Logou Extension within the maximum duration of participation Required fields are marked with an asterisk Family Name Golden Suffix Date of Birth 09 15 1965 Cou of Birth MACAU Country of Legal Permanent Residence MACAU Active Initial Dependent Count 1 Program Sponsor Aviation School of Fairfax Category TRAINEE NON SPECIALTY Subject Field Remarks remarks IAP 66 Number Program End Date 12 20 2004 Previous Program End Date Passport Number Visa Issue Date ort of Entry 1 94 Admission Number 12 20 2004 You must change the Program End Date Submit Extension Reset Values Cancel 12 16 2004 Thursday Enter the new program end date for the EV 4 Enter optional comments in the Remarks text box Click the Submit Extension button to complete the process A message displays indicating the successful update of the EV s record 6 Click the Print Final DS 2019 button on the message screen to print an updated copy of the Form sign it
126. made to program sponsor and EV records using SEVIS and ROs and AROs will be notified via email of the results This manual contains instructions for accessing SEVIS with a permanent user identification ID and password creating and processing Forms DS 2019 Certificate of Eligibility for Exchange Visitor J 1 Status viewing alerts on EVs and viewing and printing a variety of reports Once a program sponsor has been authorized to use SEVIS all Forms DS 2019 must be created in and issued from SEVIS Once an EV s data are entered in SEVIS program sponsor officials must update the EV s record and report on the events as required by the regulations See 22 Code of Federal Regulations CFR 62 Subpart F of the Exchange Visitor Program regulations for a detailed explanation 1 2 Privacy Act Considerations Access to SEVIS is restricted to authorized users SEVIS contains confidential information concerning foreign students EVs and their dependents Unauthorized access to and disclosure of this information could affect the privacy to which individuals are entitled under Section 552a of Title 5 U S Code This information is protected by the Privacy Act as well as by Federal and agency regulations Exhibit 1 Criminal Penalties provides information on the penalties for unauthorized access and disclosure of this information June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019
127. menu to display the Edit Financial Information screen 3 Make the necessary changes to the data See Section 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information for details regarding the fields and sections on the Edit Financial Information screen Note dollar amounts must be entered in SEVIS without commas and periods and should be rounded to the nearest whole dollar for example 15 678 49 should be entered as 15678 4 Click the Update Information button to complete the process message displays informing you of the successful update of these data 5 Onthe message screen click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 7 Signature on SEVIS Form DS 2019 for information about signing the EV s Form 2 7 2 4 Site of Activity for EV EV in Active Status The Exchange Visitor Information screen displays summary data for the selected EV and a list of the site s of activity for the EV You may add and or edit sites of activity and change the primary site of activity for an EV These functions are described in the following sections 2 7 2 4 1 EDIT SITE OF ACTIVITY To edit the data for an existing site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose site of activity data you wish to update perform a search for the record or use the EV Lists link 2 Click the Site
128. message screen click the Print Final DS 2019 button to print the Form and provide it to the EV and dependents if any See 69 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Otherwise click the Return to Exchange Visitor button to view the Exchange Visitor Information screen some of the information for the site that was added will be included below the EV s information Note Multiple sites of activity can be added for an EV follow the procedures above to add additional sites of activity Reset Values Click this button to clear all entries on the screen Cancel Click this button to return to the previous page without adding a site of activity Print Draft DS 2019 on the Site of Activity Menu screen see Exhibit 15 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy 2 6 2 7 Change Primary Site of Activity EV in Initial Status The U S address that prints on the EV s Form DS 2019 is the primary site of activity address When an EV has more than one site of activity you may change the primary site of activity To change the EV
129. n SEVIS This EV s status changes to Transferred once the effective date of transfer arrives Detailed instructions for completing the transfer process for an EV transferring into your program are contained in the following sections e 2 9 1 Transfer Exchange Visitor Personal Information and U S Address e 2 9 2 Transfer Add Site of Activity e 2 9 3 Transfer Add Dependent Edit Dependent Data e 2 9 4 Transfer Financial Information e 2 9 5 Validate the EV s Program Participation 2 9 1 Transfer Exchange Visitor Personal Information and U S Address When an EV transfers into your program you must update his or her Form DS 2019 in SEVIS before validating his or her program participation To update the Form perform the following 1 Access the Exchange Visitor Information screen for the EV whose personal information you wish to update perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu to begin updating the EV s Form Exhibit 39 Exchange Visitor Personal Information for Transfer EV is an example of the screen that displays 110 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 39 Exchange Visitor Personal Information for Transfer EV Student amp Exchange Visitor Information System Main Listing of Schools Listing of Programs Help Tutorial Logout New Exchange Visitor Fo
130. n About the SEVIS Login Screen Additional information about the SEVIS Login screen follows e Reset button Click this button to clear all entries on this screen e Register for New Account link This link is used to create a temporary user ID and password and complete the Form DS 3036 Exchange Visitor Program Application This 12 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 link is not used to obtain a permanent user ID and password for program sponsor officials e Change Password link Use this link to voluntarily change your password See Section 2 2 3 Change Password Voluntarily for instructions e Request Password Reset link Use this link if you have forgotten your password or your SEVIS account is locked See Section 2 2 4 Request Password Reset for instructions Note After 20 minutes of inactivity your session will time out and you will have to log in again in order to use SEVIS This will also happen if you log out of the system improperly that is using the Close X button Always use the Logout link on the navigation bar to properly exit SEVIS 2 2 6 Log Into SEVIS When accessing SEVIS via the Internet https egov immigration gov sevis a Security Alert screen displays Click the Yes button to continue to the SEVIS Login screen Exhibit 5 Note After creating your initial password use the SEVIS web site to access SEVIS and perform a
131. n EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her or COC to a country that is on the restricted country list Select the name of the country in which the EV is a legal permanent resident LPR For most EV applicants the Country of Legal Permanent Residence will be the same as the Country of Citizenship Some applicants however will be permanent residents of other countries Note the difference between permanent and temporary residence For example a French citizen who is teaching in Italy on a 1 contract and applying for a J visa from Italy would not be considered an LPR of Italy Select an option from the list that most closely matches the EV s position in his or her home country 30 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume I
132. n and complete the following fields as applicable Select a category from the drop down list To select the field the EV will be studying or participating in while in the United States perform the following 1 Click the Select button to display the Select Subject Code screen and make a selection from the Category drop down list 2 Click the Search button to view the list of subjects for the category selected Find the subject that most closely matches the student s field of study and click its code at the left end of the row The system automatically returns the Exchange Visitor Search screen and the selected subject field of study displays on the screen 3 If you decide this is the incorrect Subject Field Code or you wish to delete this information from the Exchange Visitor Search screen click the Clear button Click this radio button and complete the fields as applicable Completion of the Status field is required the other fields in this section are optional Select a status from the drop down list Enter the dates for a specific period of time For example 09 01 2005 to 12 31 2005 would return a list of names of EVs whose program start date is between September 1 and December 31 2005 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Progra
133. n the United States and has his or her program participation validated in SEVIS To edit the site of activity information for an EV in Initial status perform the following 1 Access the Exchange Visitor Information screen for the EV whose data you wish to update perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The system displays the Site of Activity Menu screen 3 To edit data for an existing site of activity click the Edit link to the right of the address for the Site of Activity listed near the bottom of the screen The Edit Site of Activity screen displays 68 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 4 Make the necessary changes to the name and address for the site of activity 5 Click the Update Site of Activity button A message displays indicating the successful update of data in SEVIS 6 Print a copy of the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions 2 6 26 Site of Activity EV in Initial Status Note The Site of Activity option is not available after a visa has been issued to the EV If you wish to add a site of activity after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his
134. name of the printer listed in the Name field is the printer from which you wish the report to print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer Click the Properties button and select the Paper tab In the Orientation section click the Landscape radio button Click OK to accept the Landscape setting Click OK on the Print window and the report will print on the designated printer Click the Close 2 button on the browser toolbar to close the window and return to SEVIS GY d Note Netscape has modified its printing procedures for Version 7 0 Appendix C Printing Instructions for Netscape Version 7 0 provides the updated instructions 132 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 3 OPERATING INSTRUCTIONS 3 1 Initiate Operation You will access SEVIS via the Internet using Internet Explorer Version 5 0 or higher or Netscape Version 4 7 or higher You must also have a SEVIS user ID and password to access the system To log into SEVIS perform the following 1 Access the Internet and go to the SEVIS Login screen at https egov immigration gov sevis 2 Enter your user ID in the User Name field 3 Enter your password in the Password field 4 Press Enter or click the Login button Note SEVIS may respond faster or slower depending on the number of users acce
135. natransfer situation the EV has not been validated in SEVIS 30 days after the effective date of transfer identified in SEVIS e When a dependent is in Initial status an RO or ARO set the dependent s status to No Show Note Dependent records are automatically set to No Show when the EV s record is set to No Show June 17 2005 APPENDIX C PRINTING INSTRUCTIONS FOR NETSCAPE VERSION 7 0 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Netscape has modified its printing procedures for Version 7 0 For best results when printing it is recommended that you make the following changes to the browser print settings for Netscape l Click File on the Netscape menu bar 2 Select Page Setup The Page Setup window displays as shown in Exhibit C 1 Netscape Qu XA exo 09 Page Setup Window Format amp Options Tab Exhibit C 1 Netscape Page Setup Window Format amp Options Tab x Format amp Options Margins amp Header Footer Format Orientation Portrait AS Landscape Scale 100 Shrink To Fit Page Width Options Print Background colors amp images On the Format amp Options tab click the Landscape radio button Ensure there is a check mark in the Shrink To Fit Page Width check box Ensure there is not a check mark in the Print Background color amp images check box Click the Margins amp Header F
136. ng sections provide step by step instructions for using SEVIS Included are directions for creating issuing and modifying Forms DS 2019 for EVs and dependents Other program sponsor updates are discussed in Volume I of this manual 2 1 Overview of Screen Components This section explains SEVIS screens and their components and how to navigate through the application Exhibit 2 Listing of Programs and Screen Components is an example of the screen that displays when you log into SEVIS It includes various options that are available on the navigation bar and links that are available from within the list of program sponsors The screen components are labeled with the terms used in this manual Exhibit 2 Listing of Programs and Screen Components SEVIS J Eligibility Launch Microsoft Internet Explorer 8 xl File Edit View Favorites Tools Help ae E x 2 JO search Se Favorites 4 amp E rel 2 v Go Links 1 Student amp Exchange Visitor Information System M https egov immigration gov sevis SN 2 Cal 5 Immigrationes x f v id Customs Listing of Programs Indicates an alert for that program Location City State Status Role Commands Frackville VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports S Highs pire VA PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports he Cretian Instit Danvi
137. nment Agency ies provided funding indicate the Agency ies by code below 20 Financial Support from organizations other than the sponsor will be provided by one of the following Description Explanation Note The EV must have at least one source of funding listed in Sections 19 and 20 of the electronic Form DS 2019 Enter the following information as applicable If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV Select has or has not to indicate whether the EV has received direct or indirect funding from U S Government agencies This is a required field e Direct Funding Financed in whole or in part by the U S Government or the EV s government with funds contributed directly to the EV connection with his or her participation in an Exchange Visitor Program e Indirect Funding Financed by one of the following An international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and cultural exchanges An organization or institution with funds made available by either the U S Government or the EV s government for the purpose of furthering international educational and cultural exchanges Note If you select has in response to this statement you must complete Section 20 of the electronic Form DS 2019 The EV must have at least one source of funding Complete one
138. ns e The RO or ARO ends the program of an EV for example the EV completes his or her program early or withdraws from the program The status of the EV s dependents will also be set to Inactive when the program sponsor takes action on the EV e The RO or ARO ends the status of the spouse or dependent because the accompanying spouse got divorced from the EV or the spouse and or dependent died e The dependent s status is automatically ended in SEVIS on the day the dependent turns 21 years of age June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 SEVIS Status Description Explanation Invalid An EV s status is Invalid when e Heor she does not use the Form DS 2019 issued by a program sponsor to obtain a visa e Heor she uses the Form DS 2019 to obtain a visa but does not enter the United States through a port of entry within 30 days of the program start date identified in SEVIS e An or ARO sets the EV s record to Invalid status Note Dependent records are automatically set to Invalid when the EV s Form DS 2019 is set to Invalid No Show The EV s program participation has not been validated in SEVIS e tis 30 days after the program start date listed on the Form DS 2019 that was issued to an EV to begin a new program and the EV has entered the United States through a port of entry but has not reported to the program sponsor e
139. nsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation on a 1 contract and making application for a J visa from Italy would not be considered an LPR of Italy 5 Click one of the following buttons Add Dependent Click this button to complete the process A message displays informing you of the successful addition of the dependent Note The dependent s Form DS 2019 will print along with the EV s Form when the Print feature is used at the time you submit the Form in SEVIS Reset Values Click this button to return all unsaved entries to the previous values Cancel Click this button to return to the Exchange Visitor Dependents Menu screen without adding a dependent 2 6 2 3 2 DELETE DEPENDENT EV IN DRAFT OR INITIAL STATUS The Delete Dependent option is only available when the EV is in Draft or Initial status To delete a dependent perform the following 1 Access the Exchange Visitor Information screen for the EV whose dependent you wish to delete perform a search for the record or use the EV Lists link 2 Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 3 Click the Delete link to the right of the name of the dependent whose record you wish to delete The Delete Dependent screen displays 4 Review the data to ensure this is the dependent whose record you wis
140. of Activity Menu screen will display 6 Click the Next button to advance to the next page of the Form To edit the EV s site of activity click the Edit link in the Commands column to the right of the specific site of activity on the Site of Activity Menu screen Repeat the process described in Steps 2 through 5 above See Section 2 7 2 4 1 Edit Site of Activity for detailed instructions 2 9 3 Transfer Add Dependent Edit Dependent Data Page 3 of the Form DS 2019 Exchange Visitor Dependent Menu contains summary information for the EV and dependents if any It also contains a link to add dependents Procedures for both options are described in the next two sections Note Only the data for the spouse and children of an EV coming to the United States on J 2 visas are entered into SEVIS If the spouse and child dependents plan to enter the United States on other types of visas do not enter their information in SEVIS 2 9 3 1 Transfer Add Dependent Note If both a husband and wife are entering the United States on J 1 visas add the dependent child s information to only one SEVIS record Form DS 2019 Do not add the dependent 116 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 child s information to both parents records Forms Doing so will give the dependent child two SEVIS records To add a dependent for an EV transferring into your program perform the
141. of Activity link on the Edits menu The Site of Activity Menu screen displays summary data for the EV and the existing site s of activity 3 Near the bottom of the screen click the Edit link to the right of the address for the site of activity you wish to update Exhibit 36 Exchange Visitor Information Edit Site of Activity is an example of the screen that displays 99 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 36 Exchange Visitor Information Edit Site of Activity igrati m and Ci Student amp Exchange Visitor Enforcement Information System SI EV 1 Main Listing of Schools Listing of Programs Help Tutorial Logout Dravrah University Sehdal of Maden Program Number G 3 00141 Exchange Visitor Information Family Name Doctor Suffix Date of Birth 09 25 1980 Cou of Birth ANTARCTICA Country of Legal Permanent Residence ANTARCTICA Active Initial Dependent Count 0 Program Sponsor Dravrah Univer School of Medicine Category ALIEN PHYSICIAN Subject Field Remarks None IAP 66 Number Program End Date 12 25 2009 Previous Program End Date Passport Number Visa Issue Date Port of E 1 94 Admission Number Edit Site of Activity Required fields are marked with an asterisk Local Hospital 2 Site of Activity Address Address 1 125 Hospi
142. on option enables you to access the Edit Biographical Information screen for the selected EV and modify his or her biographical data and or U S address In accordance with the regulations 22 CFR 62 70 b an RO or ARO must update the actual and current U S address information within 21 days of being notified by a participant of a change in his or her address Note The Biographical Information option is not available after a visa has been issued to the EV If you wish to edit the biographical data after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS To edit the EV s personal data perform the following 1 Access the Exchange Visitor Information screen for the EV whose information you wish to change perform a search for the record or use the EV Lists link 2 Click the Biographical Information link on the Edits menu The Biographical Information screen displays 3 Make the necessary updates to the EV s biographical information For detailed instructions on how to complete this screen see Section 2 5 1 Complete Page 1 of the Form DS 2019 Personal Information Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not cr
143. onsor Users RO ARO of SEVIS Volume II Form DS 2019 1 INTRODUCTION This manual was written as a resource for Exchange Visitor Program Sponsor users that is Responsible Officers ROs and Alternate Responsible Officers AROs of the Student and Exchange Visitor Information System SEVIS It is presented in two separate volumes in order to delineate the Form DS 2019 and Form DS 3036 DS 3037 and other program updates This volume addresses the procedures for creating issuing and modifying Forms DS 2019 for exchange visitors EVs and dependents 1 1 Purpose of SEVIS SEVIS facilitates timely reporting and monitoring of international students EVs and their dependents in the United States SEVIS is an Internet based application for electronically monitoring and reporting on these individuals SEVIS enables program sponsors and schools to transmit electronic information to the Immigration and Customs Enforcement ICE bureau and the Department of State DoS throughout a student s or EV s program in the United States SEVIS enables the submission of designation applications Once designated as an Exchange Visitor Program sponsor users may update program sponsor information submit updates to DoS that require approval and create and update J 1 EV and J 2 dependent records that is accompanying spouse and dependent children records The DoS Office of Exchange Coordination and Designation has the capability to review and approve updates
144. ooter tab The Margins amp Header Footer tab comes into focus as depicted in Exhibit C 2 Netscape Page Setup Window Margins amp Header Footer Tab June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit C 2 Netscape Page Setup Window Margins amp Header Footer Tab Page Setup 7 Set the left and right margins to 0 5 and the top and bottom margins to 0 25 8 Within the Headers amp Footers section ensure that all drop down lists are blank If the drop down lists are not set to blank click on the down arrow and select blank 9 Click OK 10 Click either the Print 8 button on the browser toolbar or select Print from the File menu The Print window displays as depicted in Exhibit C 3 Print Window June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit C 3 Print Window 412th floor laser Sq apps2 F AS laid GU SCEE F HE Selected frame separately 11 Ensure that the appropriate printer is selected in the list If not select the correct printer from the list 12 Click OK on the Print window and the report prints to the designated printer June 17 2005 ATTACHMENT A DoS MAXIMUM AND MINIMUM DURATION OF PARTICIPATION RULES Department of State Maximum and Minimu
145. or Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 To enter information about the EV s site of activity perform the following 1 Click the Add Activity link in the lower left part of the Site of Activity Menu screen The system displays the Exchange Visitor Add Site of Activity screen 2 Inthe Site of Activity field enter the name of the place where the EV will participate in his or her program 3 In the Site of Activity Address fields enter the physical location of the site Do not include post office box numbers in this address Note Foran Au Pair enter the host family s address For Secondary Students high school students enter the address of the high school 4 Click the Add Site of Activity button to save the data that you have entered for this EV The system displays the Site of Activity Menu screen Summary information for the site that was added will be included below the EV s personal information Note Multiple sites of activity can be added for an EV follow the procedures above to add more sites 5 If multiple sites of activity have been added to the EV s record and you want to change the primary site of activity perform the following e Click the radio button to the left of the site that will be the primary site of activity for the EV e Click the Change Site of Activity button and a message displays indicating that the primary site of activity has been changed e Click OK and the Site
146. or her program participation validated in SEVIS EVs must have at least one site of activity However multiple sites of activity can be added for an EV To adda site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV for whom you wish to add a site of activity perform a search for the record or use the EV Lists link 2 Click the Site of Activity link on the Edits menu The system displays the Site of Activity Menu screen 3 Below is a brief description or explanation of the fields on this screen An asterisk precedes the fields that must be updated To complete this screen enter modify the following data Field Description Explanation 1 Site of Activity Enter the name of the place where an EV will participate in his or her program 2 Site of Activity Address Enter the physical location of the site Do not include a post office box number in this address Note For an Au Pair enter the host family s address For Secondary Students high school students enter the address of the high school Note The address that prints in the U S Address field on the Form DS 2019 is the EV s primary site of activity address 4 Click one ofthe following buttons Add Site of Activity Click this button to save the data that you have entered for this EV A message displays indicating the successful submission of these data to SEVIS On the
147. ord you wish to update perform a search for the record or use the EV Lists link 54 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 Click the Cancel EV link left side of screen to access the Cancel EV screen 3 Enter an explanation in the Remarks text box this is a required field 4 Click the Cancel EV button The system displays a message indicating that the EV s record has been canceled the status of the EV and any dependents is Invalid Note When an EV s record is canceled the system increments the allotment of Forms DS 2019 available to the program by one 2 6 1 5 Validate Program Participation EV in Initial Status When an EV arrives in the United States to begin his or her program the SEVIS record Form DS 2019 must be validated The status of a new initial EV will remain Initial until you validate his or her program participation in SEVIS Note Failure to validate the EV s SEVIS record to indicate his or her participation within 30 days of the program s start date listed in SEVIS will result in cancelation of the EV s record in SEVIS as stipulated in the Exchange Visitor Program regulations The EV s status will automatically change to e No Show if the EV has entered the country through a port of entry e Invalid if the EV used the Form DS 2019 to obtain a visa but did not enter the United States Note If an EV arrives late you must amend his
148. ormation screen Click the Reprint DS 2019 link on the Actions menu to display the Reprint DS 2019 screen Select a reprint reason from the drop down list If Other is selected provide an explanation in the text box provided Enter optional comments in the Remarks text box Click the Reprint DS 2019 button message displays indicating that the update was successful the reason for reprinting the Form was saved to SEVIS The reprint reason selected will print on the Form Click the Print Final DS 2019 button A new browser window opens and the Form DS 2019 displays using Adobe Acrobat from which a copy of the Form may be sent to a designated printer Note During the launch of Adobe Acrobat a File Download window may display To prevent this window from displaying in the future click in the box next to always ask before opening this type of file to remove the check mark Select the Open button to view the Form DS 2019 When the Form DS 2019 displays in the Adobe Acrobat window use the scroll bar on the right side of the window to view additional pages of the Form Click the Print 6 button on Adobe Acrobat toolbar The Print window displays Ensure the name of the printer listed in the Name field is the printer from which you wish the Form to print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer Click OK and the Form DS 2019 will be printed on the desi
149. ort In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 4 Suffix Select a title such as Junior that may appear at the end of a person s name 5 Date of Birth Enter the dependent s date of birth in MM DD YYYY format 6 Gender Select the dependent s gender male or female 7 Relationship Select Spouse or Child A dependent child must be younger than 21 years of age 117 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description Explanation 8 City of Birth Enter the unabbreviated name of the city where the dependent was born 9 Country of Birth Select the country in which the dependent was born Note United States may be selected as the country of birth if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following 1 Complete the Country of Birth field 2 Select an option from the drop down list in the If the United States or U S Territory is chosen field 10 Country of Select the country in which the dependent maintains Citizenship citizenship 11 Country of Legal Select the country in which the dependent is an LPR Permanent Residence For most EV applicants the Country of Legal Permanent Residence will be the s
150. ow See Section 2 9 Transfer Procedures for Receiving Program for the procedures to complete the transfer of an EV into your program Note You may only transfer an EV to a SEVIS program that is designated for the category in which the EV is currently participating 2 7 3 1 Transfer an Exchange Visitor EV in Active Status To transfer an EV to another program perform the following 1 Access the Exchange Visitor Information screen for the EV whom you wish to transfer perform a search for the record or use the EV Lists link 2 Click the SEVIS to SEVIS Transfer link on the Transfer menu Exhibit 38 SEVIS to SEVIS Exchange Visitor Transfer is an example of the screen that displays 104 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 38 SEVIS to SEVIS Exchange Visitor Transfer US Immigratiot BA 1 and 3 b wet Student amp Exchange Visitor Enforcement f Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Aviation School of Fairfax Program Number P 2 00046 SEVIS to SEVIS Exchange Visitor Transfer Required fields are marked with an asterisk Family Name Golden Suffix Date of Birth 09 15 1965 Cou of Birth MACAU ountry of Legal Permanent Residence MACAU Active Initial Dependent Count 1 Program Sponsor Aviation School of Fairfax Category TRAINEE NON S
151. plays in the Adobe Acrobat window use the scroll bar on the right side of the window to view additional pages of the Form 7 Click the Print 8 button on the Adobe Acrobat toolbar The Print window displays 8 Ensure the name of the printer in the Name field is the printer from which you wish the Form to print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer 9 Click OK and the Form DS 2019 will be printed on the designated printer 10 Click the Close button on the Adobe Acrobat window to close the window Note The Form DS 2019 must be signed in blue ink by the program sponsor official whose name is printed on the Form Note If an EV is subject to the Two Year Home Country Physical Presence requirement Section 212 e of the of the Immigration and Nationality Act and PL 94 484 as amended the appropriate boxes will be checked in the section below Section 8 on the printed Form DS 2019 50 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 6 Exchange Visitor Information Screen Initial Status The Exchange Visitor Information screen provides you with a snapshot of the information that was entered on the Form DS 2019 On the left side of the screen there are links to the actions available for EVs whose records are in Initial status Exhibit 20 Exchange Visitor Information Screen Initial Statu
152. ponsor has has Select has or has not to indicate whether the EV has not received funding for received direct or indirect funding from U S international exchange from Government agencies This is a required field one or more U S Government e Direct Funding Financed in whole or in Agency ies to support this part by the U S Government or the EV s exchange visitor If any U S government with funds contributed directly to Government Agency ies the EV in connection with his or her provided funding indicate the participation in an Exchange Visitor Program Agency ies by code below Indirect Funding Financed by one of the following An international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and 119 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description Explanation cultural exchanges organization or institution with funds made available by either the U S Government or the EV s government for the purpose of furthering international educational and cultural exchanges Financial Support from The EV must have at least one source of funding organizations other than the Complete one or more of the fields in this section sponsor will be provided by one of the following Note dollar amounts must be entered in SEVIS
153. r National School of Music P 1 00040 Enter Initial Information about Exchange Visitor Required fields are marked with an asterisk Visa Type J 1 2 First Name Lyn 4 Suffix select One z 6 Gender Male C Female 9 Country of Birth CHINA x If the United States or a U S tei is chosen select one of the following select One El x CUR of Legal Exc SSY 12 21 2004 Tuesday 3 Below is a list with explanations of the fields and sections on this screen Some of this information is filled in by SEVIS and may be updated An asterisk precedes the fields and sections that must be completed Some of these fields and sections contain text boxes drop down lists radio buttons and command buttons To complete this screen enter the following data Field Section Description Explanation Family Name If necessary change the surname or last name of the EV If the EV has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 111 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description Explanation 2 Fi
154. r Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 2 4 Site of Activity for EV EV in Active 99 Df DAA Edit Site Of ACUNIU a tnc els etie bate de adeat 99 2 12 42 Add ACUVIC ssepe dena etie 101 2 7 2 4 3 Change Primary Site of Activity EV in Active Status 101 2 7 2 5 Edit Subject Field EV in Active Status esssssssseseese 102 2 7 3 Transfer Menu EV in Active Status essent en 104 2 7 3 1 Transfer an Exchange Visitor EV in Active 104 2 7 3 2 Cancel Transfer Request EV in Active Status sssssssssesse 106 2 8 Exchange Visitor Information Screen Inactive Status esses 107 2 8 1 Correct Minor or Technical Infraction EV in Inactive 107 2 8 2 Reinstatement Request EV in Inactive Status 107 2 8 3 Cancel Reinstatement Request EV in Inactive Status sess 108 2 8 4 Terminate Exchange Visitor EV in Inactive 109 2 9 Transfer Procedures for Receiving Program essere 110 2 9 1 Transfer Exchange Visitor Personal Information and S Address 110 2 9 2 Transfer Add Site of Activity ovde ie oer peti pee aude ie os ape e 115 2 9 3 Transfer Add Dependent Edit Dependent Data
155. r accuracy before submitting it to SEVIS 2 5 5 Submit the Form DS 2019 To submit an EV s record to SEVIS click the Submit DS 2019 button on the Financial Information screen the last page of the electronic Form DS 2019 The system will display a message indicating that the record was successfully created This message screen will also show the first and last name and the SEVIS ID for the EV and each dependent Note If the submission is not successful an error message will display indicating the reason You may correct the error s indicated and then submit the Form again When the Form is successfully submitted you should print a final copy of the Form DS 2019 for the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for instructions Click the Return button to go to the Listing of Programs screen Note The purpose that prints on the Form will be Begin New Program accompanied by number count of immediate family members where count indicates how many dependents an EV has if any 2 5 6 Print a Draft or Final Form DS 2019 You can print a draft copy of the Form DS 2019 from various screens within SEVIS and a final Form DS 2019 following submission of the Form in SEVIS A draft copy of the SEVIS Form DS 2019 can be identified by the word draft printed on the top of the Form The SEVIS ID for the EV and or dependent s and bar code will not be printed on the draft Form T
156. r the selected EV and the Add Dependent link If an EV s spouse wishes to join him or her in the United States or if the EV has had a baby the dependent s information must be added to the EV s Form 08 2019 See Section 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information for instructions on adding dependents to an EV record If dependents have been added to the EV s record and the EV is in Active status the Exchange Visitor Dependent screen lists the dependents by SEVIS ID family and first names relationship and gender For a given dependent click his or her SEVIS ID for example N0123456789 to see the complete record for both the dependent and EV You may click one of the following links for the selected dependent e Edit to modify the dependent s record See Section 2 6 2 3 3 Edit Dependent Data EV in Draft or Initial Status for instructions on editing dependent data e Terminate to terminate the dependent s record See Section 2 7 2 2 1 Terminate Dependent for instructions on how to terminate a dependent e End Status to end the dependent s status See Section 2 7 2 2 2 End Status of Dependent for instructions on how to end the status of a dependent e Reprint DS 2019 to reprint the Form DS 2019 See Section 2 5 8 Reprint a Form DS 2019 for printing instructions 94 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 e No Show to indica
157. ram Sponsor National School of Music City of Birth Gaeta RT Country of Citizenship ITALY Subject Field Description Voice and ra Shorten Program for EV End Program for EV Extension beyond the maximum duration of participation request Extension within the maximum duration of participation Reprint 05 2019 Terminate EV Edits Biographical Information Dependents Financial Information Site of Activity Subject Field Transfer SEVIS to SEVIS Transfer TEA Category TRAINEE SPECIALTY county olegelBermancntgraty ub eels Remarc Name e Position 419 ARTS OTHER Program Dates IAP 66 Number Current U S Address Program End Date 06 30 2006 Address 2 State VIRGINIA Previous Program End Date Effective Date of Completion isa POE Information Completion Remarks Passport Number Termination Reason Visa Issue Date Port of En 1 901 SEVIS Fee Payment Information 1 94 Admission Number Transaction Date Fee Payment Cancellation Receipt Number Funding Information Funds U S Government E NATIONAL ENDOWMENT FOR THE ARTS 7 500 00 Exchange Visitor s Government All other izations iding support International Musicians Organization 10 000 00 Total 23 000 00 Primary Site ri SMS of Activity Site of Activity Address c National School of Music 123 Main St Anytown 20196 Dependents SEVIS ID Family Name First Name Relations
158. reen Locate the name of the dependent whom you wish to delete and click the Delete link in the Commands column to delete his or her SEVIS record On the Delete Dependent screen click the Delete Dependent button The system displays a message informing you of the successful deletion of the dependent s record 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information Page 4 of the Form DS 2019 is used to collect financial information for the EV and dependents if any The information entered on this page of the electronic Form will print on the EV s Form DS 2019 Exhibit 19 Financial Information is an example of Page 4 Note Financial data should reflect the amount of financial support provided to the EV for the duration of his or her program shown on all Forms DS 2019 43 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 19 Financial Information US Immigrati j LO da and Customs dent amp Exchange Visitor Enforcement A T Y Information System Main Listing of Schools Listing of Programs Help Tutorial Logout National School of Music Program Number P 1 00040 Financial Information Required fields are marked with an asterisk Exchange Visitor Information Family Name P Suffix Date of Birth 11 28 1968 Cou of Birth ITALY Country of Legal Permanent Residence ITALY Active Initial Dependent Count 0
159. related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list di Subject Field Enter additional comments regarding the EV s program Remarks while in the United States or enter None Do not use hard returns that 15 do not press the Enter key when entering text doing so may make the text wrap and print in field 5 on the Form DS 2019 Exhibit 14 is an example of how the text may print when hard returns are used Note The text may be shortened on the printed Form DS 2019 if it is longer than the available space However 114 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section 14 Current U S Address 15 Creation Reason 16 Program Begin Date This field defaults to the EV s original program begin date 17 Program End Date The date determined by the program sponsor on which an Description Explanation you will be able to view the entire text in SEVIS Enter the actual U S address where the EV will reside while in the United States Note When entering data for Secondary Students high school enter the name of the host family in the Address 1 field and enter the street address for this residence in the Address 2 field For an Au Pair enter the host family s address The only valid creation reason for a transfer EV is
160. rent Program Sponsor If applicable enter the amount in U S dollars that the program sponsor will contribute to the EV This program sponsor has has not received funding for international exchange from one or more U S Government Agency ies to support this exchange visitor If any U S Government Agency ies provided funding indicate the Agency ies by code below Select has or has not to indicate whether the EV has received direct or indirect funding from U S Government agencies This is a required field Note If you select has in response to this statement you must complete Section 7 of the electronic Form DS 2019 e Direct Funding Financed in whole or in part by the U S Government or the EV s government with funds contributed directly to the EV in connection with his or her participation in an Exchange Visitor Program e Indirect Funding Financed by one of the following An international organization with funds contributed by either the U S Government or the EV s government for use in financing international educational and cultural exchanges organization or institution with funds made available by either the U S Government or the EV s government 76 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description Explanation for the purpose of furthering international educational
161. riate If the person was born in the United States or a U S territory perform the following 1 Complete the Country of Birth field 2 Select an option from the drop down list in the If the United States or U S Territory is chosen field Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e fan EV s country of birth or country of 29 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field 9 Country of Citizenship 10 Country of Legal Permanent Residence 11 Position Description Explanation citizenship 15 on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her or COC to a country that is on the restricted country list Select the name of the country in which the EV maintains citizenship Note Under Regulation 8 CFR 214 5 a
162. riginal copy of the Form DS 2019 must be signed in blue ink Signing the Form in blue ink permits anyone viewing the Form to easily distinguish an original copy from a photocopy Note The Form must be signed by the RO or ARO whose name is printed on the copy of the Form that will be provided to the EV and dependents if any Do not send copies of the SEVIS Forms DS 2019 to the U S Department of State There is no longer a need to send a copy of the Form DS 2019 to the Department SEVIS electronically collects and maintains information submitted to generate Forms DS 2019 issued to potential EVs and their dependents 2 5 8 Reprint a Form DS 2019 Forms DS 2019 for EVs may be reprinted for the following reasons lost stolen damaged or other You may also reprint Forms DS 2019 for EVs and dependents whose records are in Initial status One of the following reasons can be selected when reprinting a dependent s Form e Permit EV s count dependents to enter United States separately where count is the number of dependents for the selected EV e Begin new program accompanied by number count of immediate family members where count is the number of dependents for the selected EV e Other Text that is entered in the If Other Please Comment text box prints in the Purpose of the Form section of the Form DS 2019 To reprint a Form perform the following 1 Onthe Exchange Visitor Information screen see Exhibit 20 Exchange
163. rmation Note Multiple sites of activity can be added for an EV follow the procedures above to add other sites of activity Reset Values Click this button to return all unsaved entries to the previous values Cancel Click this button to return to the previous page without adding a site of activity Print Draft DS 2019 on the Site of Activity Menu screen see Exhibit 15 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy 2 5 2 1 Change Primary Site of Activity EV in Draft Status The U S address that prints on the EV s Form DS 2019 is the primary site of activity To change the EV s primary site of activity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays Click the Next button to advance to the Site of Activity Menu screen 4 Onthe Site of Activity Menu screen click the radio button to the left of the primary site of activity 5 Click the Change Primary Site of Activity button A message displays indicating that the primary site of activity has been changed 6 Click OK to return
164. rmation System Main Listing of Schools Listing of Programs Help Tutorial Logout Listing of Programs Indicates an alert for that program Name of Program Location City State Status Role Commands Adler University Frackville VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports National School of Music Highs pire VA PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports Danvile VA PROGRAM ACTIVE RO New Exchange Visitor EV Lists Reports The Howman Program Hartley VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports The Farming Institute Minnieton PROGRAM ACTIVE RO New Exchange Visitor Alerts Reports Training Institute Exeter VA PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports 2 2 7 Log Out of SEVIS To exit SEVIS at any time click the Logout link on the navigation bar as shown in Exhibit 7 Navigation Bar Logout Link WARNING If you click the Close 2 button on the browser window you must wait 20 minutes before you can log back into SEVIS If you try to access the system before the end of 20 minutes the following message will display A user is already logged on with this user name Use the Logout link on the navigation bar to properly exit SEVIS Exhibit 7 Navigation Bar Logout Link Gey US Immigration x i and Customs Enforcement Student amp Exchange Visitor Information Syst
165. rst Name If necessary change the first name of the EV If the person has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 3 Middle Name If necessary change the middle name of the EV If the person has only one name leave this field blank Note Even though this is not a required field in SEVIS the DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 4 Suffix If necessary change the title such as Junior that appears at the end of a person s name S Date of Birth If necessary change the EV s date of birth 6 Gender If necessary select the EV s gender male or female 7 City of Birth If necessary change the unabbreviated name of the city where the EV was born 8 Country of Birth If necessary change the country in which the EV was born Note United States may be selected as the country of birth if the EV was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following 1 Complete the Country
166. ry Current U S Address will be the address where he or she expects to reside if known Otherwise it can be the address of the program sponsor When the EV enters the country and is validated however his or her current U S address where the EV will reside must be entered if different from the one originally used Please note it is the EV s primary site of activity address that prints on the Form DS 2019 Note When entering data for Secondary Students high school students enter the host family name in the Address 1 field and enter the street address for the residence in the Address 2 field For an Au Pair enter the host family s address The only creation reason for new EVs is Begin New Program This field is filled in by SEVIS Enter the date determined by the program sponsor on which the EV s participation in your program is expected to begin It must be entered in MM DDJ Y YYY format The end date in combination with the program begin date must e Be equal to or greater than the minimum duration of participation and e Cannot exceed the maximum duration of participation for the EV s selected category as identified in the Exchange Visitor Program regulations See Attachment A DoS Maximum and Minimum Duration of Participation Rules for guidance Enter the date determined by the program sponsor on which the EV s program will end It must be entered in MM DD YYYY format The end date in combination wit
167. s is an example of the screen Note Initial status indicates that the EV and or dependent records have been created and submitted saved to the SEVIS database but the EV has not entered the United States or has not reported to the program sponsor and been validated Validation is the process of updating the record to show that the EV has actually arrived at the site of activity in the United States identified by the program sponsor and is participating in his or her program 51 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 20 Exchange Visitor Information Screen lInitial Status US Immigrati llg A and Customs Student amp Exchange Visitor LY Enfe i nforcement Information System Main Listing of Schools Listing of Programs Help Tutorial Logout Exchange Visitor Information Actiones Personal Information Status Information Status INITIAL Family Name Papparozzi Amend Program 212 Government Financing Middle Name of Birth 11 28 1 ESS RG NOES City of Birth Gaeta Program Sponsor National School of Music Reprint DS 2019 syst of pemanen ITALY PERDE Voice and Cancel EV MED ME rey eee Program Dates IAP 66 Number Current U S Address Address 1 1230Main St Validate Program Participation Program End Date 06 30 2006 A
168. s that reflect current SEVIS information for the data elements that are included in the report Please note that the types of reports currently available are subject to change as a result of enhancements to the reporting capabilities of the system Below is an alphabetical list with descriptions of the reports that are available at this time Title of Report Description 400 Report Profile of Sponsor Activity Provides detailed information about the program sponsor over a specific time period between 1 and 5 years based on the start and end dates selected Annual Report J1 Exchange Visitor Program U S Department of State Provides the annual report for the program Note This report must be generated and mailed to DoS each year by the date stipulated on the program sponsor s designation letter Office of Exchange Coordination and Designation Bureau of Educational and Cultural Affairs U S Department of State SA 44 Room 734 301 4 St S W Washington DC 20547 Note SEVIS will send an alert to the program sponsor 30 days prior to the annual report due date reminding the sponsor to complete and submit the report to DoS Category Levels Counts for Category by Purpose Code and Country Provides detailed information about EV category levels by purpose code and country Country Levels Report Country Levels by Program Sponsor Provides detailed information about the program s EVs based on the
169. sa Note Under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s or COC is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list To modify these data perform the following 1 Access the Exchange Visitor Information screen for the EV whose information you wish to change perform a search for the record or use the EV Lists link 2 Click the Category and Subject Field link on the Edits menu Exhibit 22 Category and Subject Field is an example of the screen that displays 58 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 22 Category and Subject Field Main Listing of Schools Listing of Programs Help Tutorial Logout Category and Subject Field Required fields are marked with an asterisk TRAINEE SPECIAL
170. ser Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 4 Click the Cancel Extension Request button to confirm the cancelation The system displays a message indicating the successful cancelation of this request 5 Click the Return to Exchange Visitor button to view the Exchange Visitor Information screen Notice that the Cancel Extension Beyond Maximum Duration of Participation Request link is no longer available 2 7 1 7 Extension Within the Maximum Duration of Participation Request You may extend an EV s participation in the program up to the limit of the permissible period of participation authorized for his or her specific program category or as specified in the DoS Letter of Designation or Redesignation See Attachment A DoS Maximum and Minimum Duration of Participation Rules for the maximum and minimum duration rules for the various categories To extend an EV s participation within the maximum duration of participation perform the following 1 Access the Exchange Visitor Information screen for the EV whose extension request you wish to process perform a search for the record or use the EV Lists link 2 Click the Extension Within the Maximum Duration of Participation link on the Actions menu Exhibit 30 Extension Within the Maximum Duration of Participation is an example of the screen that displays It contains summary data for the selected EV and a field for changing the progra
171. sitor Required fields are marked with an asterisk Visa Us 3 1 2 First Name 4 Suffix select One z 6 Gender Male C Female C Select One zj If the United States or a U S territory is chosen select one of the following select One El Select One 8 Country of Birth 10 1 Legal Permanent cciet one Sseletone Em Ona 12 Exchange Visitor Category TRAINEE SPECIALTY 14 Current U S Address Address 11230 Main St Address 2 City W anabell State VIRGINIA E 2 Code 20195 MM DD YYYY Reset Values Save Draft text 02 04 2005 Friday 16 Program Begin Date 2 Below is a list with a brief description or explanation for each section field on this screen An asterisk precedes the fields that must be completed Some of these fields and sections contain text boxes drop down lists radio buttons and command buttons To complete this screen enter the following data Field Description Explanation 1 Family Name Enter the surname or last name of the EV If the person has only one name enter it in this field Note The DoS Bureau of Consular Affairs has advised that names should be entered in SEVIS exactly as they appear on the passport In the event the non immigrant does not have a passport enter the name as it displays on the National ID card 28 June 17 200
172. sitor EV Lists Reports The Cretian Institute Danvile VA PROGRAM ACTIVE RO Search i The Howman Program Hartley VA PROGRAM ACTIVE ARO Search New Exchange Visitor Alerts EV Lists Reports The Farming Institute Minnieton VA PROGRAM ACTIVE RO Search New Exchange Visitor Alerts EV Lists Reports Training Institute Exeter PROGRAM ACTIVE RO Search New Exchange Visitor EV Lists Reports Alerts Links Exhibit 41 Alerts for the Farming Institute is an example of an alerts screen In Exhibit 41 the first alert is a reminder that the program has 3 months before its designation expires The remaining alerts are for EVs To view the EVs on the list you would click the Alerts link See Section 2 10 1 Viewing Alerts for further details 123 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 41 Alerts for the Farming Institute Reg US Immigration es Ns and Customs z Student amp Exchange Visitor F Enforcement Information System Main Listing of Schools Listing of Programs Help Tutorial Logout The Farming Institute Program Number P 1 00013 Alerts for The Farming Institute Redesignation The following alerts deserve your attention K Reminder 3 months before end of program s designation length You have 2 Exchange Visitor s Nearing the Program End Date in 60 Days or Less You have 5 Exchange Visitor
173. ssing SEVIS 3 2 Maintain Operation After 20 minutes of inactivity the session will time out and you must log in again to use SEVIS 3 3 Terminate and Restart Operations You may log off SEVIS at any time by clicking the Logout link on the navigation bar To close the browser window click the Close 2 button on the browser window Note If SEVIS locks up click the Close 2 button on the browser window and initiate operation again You will need to wait 20 minutes before you can log into SEVIS again Should there be an unscheduled termination of your SEVIS session due to external causes such as a timeout power failure or a computer malfunction you must repeat the login procedures SEVIS user IDs and passwords are suspended after three unsuccessful login attempts Call the SEVIS Help Desk 1 800 892 4829 to have your access to SEVIS reinstated 4 ERROR HANDLING SEVIS includes automatic validation of the data entered into many fields For example if you do not enter a date in the correct format the system will prompt you to correct the error by providing the proper format These messages are self explanatory and are not addressed in this manual 133 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 The system also includes a SEVIS Connection Error The message reads Your connection to SEVIS was unsuccessful Please try your request again If the error persis
174. status is either Active or Inactive Termination has an adverse or negative affect on the EV s record and on the record of each dependent of the EV Terminated EVs have no benefits and cannot apply for an extension reinstatement or change of category EVs who are terminated and all dependents must leave the United States immediately Termination reasons are the following e Conviction of a crime 89 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 e Disciplinary action e Engaging in unauthorized employment e Failure to pursue EV program activities e Failure to submit change of current address within 10 days e Failure to maintain a full time course of study 22 CFR 62 45 d 6 e Failure to maintain health insurance e Involuntary suspension 22 CFR 62 45 b 3 e Other e Violation of Exchange Visitor Program regulation e Violation of sponsor rules governing the program To terminate an EV perform the following l Access the Exchange Visitor Information screen for the EV whom you wish to terminate perform a search for the record or use the EV Lists link Click the Terminate EV link on the Actions menu Exhibit 32 Terminate EV is an example of the screen that displays 90 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 32 Terminate EV U S Immigratio 3 5 an
175. t enter the name as it displays on the National ID card 4 Suffix Select a title such as Junior that may display at the end of a person s name 5 Date of Birth Enter the dependent s date of birth in MM DD YYYY format 6 Gender Select the dependent s gender male or female 7 Relationship Select Spouse or Child A dependent child must be younger than 21 years of age 8 City of Birth Enter the unabbreviated name of the city where the dependent was born 9 Country of Birth Select the name of the country in which the dependent was born Note United States may be selected as Country of Birth if the dependent was born to a foreign diplomat or is an expatriate If the person was born in the United States or a U S territory perform the following 1 Complete the Country of Birth field 2 Select an option from the drop down list in the If the United States or U S Territory is chosen field 10 Country of Citizenship Select the country in which the dependent maintains citizenship 41 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Description Explanation 11 Country of Legal Permanent Residence Select the country in which the dependent is an LPR For most dependent applicants the Country of Legal Permanent Residence will be the same as th
176. t button to advance to the Site of Activity Menu screen Click the Delete link in the Commands column for the site of activity that you wish to delete The Delete Site of Activity screen displays Review the data to ensure that this is the site you wish to delete Click the Delete Site of Activity button to complete the process The Site of Activity Menu screen displays 71 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 Exchange Visitor Information Screen Active Status The Exchange Visitor Information screen provides you with a snapshot of the information that was entered on the Form DS 2019 On the left side of the screen are links to the actions edits and transfer possibilities appropriate to the EV s current status Exhibit 24 Exchange Visitor Information Screen A ctive Status is an example of the screen Exhibit 24 Exchange Visitor Information Screen Active Status US Immigration and Customs Y Enforcement Main Listing of Schools Listing of Programs Help Tutorial Logout Exchange Visitor Information Student amp Exchange Visitor Information System Actions Status Information Status ACTIVE Personal Information Family Name Papparozzi Change of Categor Request Middle Name 212 Government Financing Gender FEMALE Program Information Correct Minor or Technical Infraction Prog
177. t the dependent is a no show The following sections contain detailed instructions for completing each of these processes 2 6 2 3 1 ADD DEPENDENT EV IN INITIAL STATUS Note This option is not available after a visa has been issued to the EV If you wish to add a dependent after the EV has obtained a visa and is still in Initial status you must wait until the EV arrives in the United States and has his or her program participation validated in SEVIS The dependent will have to travel to the United States at a later date to join the EV Note If both a husband and wife are entering the United States on J 1 visas add the dependent child s information to only one SEVIS record Form DS 2019 Do not add the dependent child s information to both parents records Forms Doing so will give the dependent child two SEVIS records To add a dependent to an EV record that is currently in Initial status perform the following 1 Access the Exchange Visitor Information screen for the EV whose information you wish to change perform a search for the record or use the EV Lists link 2 Click the Dependents link on the Edits menu The system displays the Exchange Visitor Dependents Menu screen 3 Click the Add Dependent link near the bottom of the screen The system displays the Exchange Visitor Information Add Dependent screen 4 An asterisk precedes the fields that must be completed To complete this screen enter the following data
178. tal Drive Address 21 City atlanta State GEORGIA zl zip 1 Update Site of Activity Reset Values J Cancel 12 16 2004 Thursday 4 Edit the Site of Activity field and or the Site of Activity Address section as necessary Enter optional comments in the Remarks text box 6 Click the Update Site of Activity button to complete the process A message displays informing you that the record has been updated successfully 7 Ifnecessary click the Print Final DS 2019 on the message screen to print an updated copy of the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note The address that prints in the U S Address field on the Form DS 2019 is the EV s primary site of activity address 100 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 2 4 2 ADD SITE OF ACTIVITY EVs must have at least one site of activity and may have multiple sites of activity To add another site of activity to the EV s record perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link Click the Site of Activity link on the Edits menu The Site of Activity Menu screen displays summary data for the EV and information for
179. te in your program but has not reported for participation in your program you may allow the system to automatically change the status of the EV to No Show or perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the No Show link on the Exchange Visitor Information screen The system displays the No Show screen 3 Review the data to ensure this is the potential EV participant whose status you wish to change to No Show 4 Click the No Show button The system displays a message indicating that the update was successful 5 Click the Return to Exchange Visitor button to view the EV s record The status is No Show 2 6 1 3 Reprint Form DS 2019 EV in Initial Status See Section 2 5 8 Reprint a Form DS 2019 for printing instructions 2 6 1 4 Cancel Exchange Visitor EV in Initial Status The Cancel EV option is available only when the EV is in Initial status Examples of when to use this option include e The EV has duplicate records that you wish to delete from SEVIS e You have learned that the EV is not coming to your program for reasons such as the inability to obtain a visa personal issues etc e You have knowledge that the EV has used fraudulent documents to enroll in your program To cancel an EV perform the following 1 Access the Exchange Visitor Information screen for the EV whose rec
180. te that the dependent is not with the EV and will not be joining the EV See Section 2 6 2 3 5 No Show Dependent for an explanation of No Show and instructions on how to change the dependent s status to No Show 2 7 2 2 1 TERMINATE DEPENDENT In SEVIS termination implies a change from Active or valid program status prior to the EV s program completion Termination has an adverse or negative affect on the dependent s record Terminating a dependent has no affect on the EV s record You can terminate the status of a dependent prior to the end of the EV s program for the following reasons e Child over 21 Do not select this option This known problem will be corrected in a later release of SEVIS e Conviction of a crime e Other e Unauthorized employment You may terminate a dependent without terminating an EV To terminate a dependent perform the following 1 Access the record for the dependent whom you wish to terminate perform a search for the record or use the EV Lists link 2 Exchange Visitor Information Dependent Information screen click the Terminate link on the Actions menu Exhibit 34 Terminate Dependent is an example of the screen that displays It contains summary data for the EV and the dependent 95 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 34 Terminate Dependent Main Listing of Schools Listing
181. ter each organization name and the amount of money being given to the EV For example ABC Agency 500 DEF Organization 2500 XYZ 2000 Only 80 characters can be entered into this field The names and amounts of funding will print on the Form DS 2019 Enter the amount in U S dollars that the EV 15 contributing 46 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 Click one of the following buttons Previous Click this button to return to the previous page of the Form DS 2019 WARNING Be sure to save the data entered on this page before selecting the Previous button If you do not save first the unsaved data that were entered on this page will be lost Reset Values Click this button to return all unsaved entries to the previous values Submit DS 2019 Click this button to save the EV s Form to SEVIS See Section 2 5 5 Submit the Form DS 2019 for additional information Save Draft Click this button to save the data that you have entered Saving the data will allow you or another official to return to the record at a later date and complete and or submit it to SEVIS Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it fo
182. the extension is approved Note Following approval of the extension request an RO or ARO must print the Form DS 2019 sign it in blue ink and provide it to the EV and dependents if any Access the Exchange Visitor Information screen for the EV and click the Reprint DS 2019 link On the Reprint DS 2019 screen select the reprint reason Extend an On going Program e Additional Information Required The submitter of this request will receive email notification and a mailed letter or fax indicating that additional information must be provided so that DoS can continue processing the request e Extension Request Denied The submitter of this request will receive notification via a mailed letter regarding the denial 2 7 1 6 Cancel Extension Beyond the Maximum Duration of Participation Request EV in Active Status You may cancel an EV s request for an extension beyond the maximum duration of participation before the request is processed by DoS To cancel the request perform the following steps l Access the Exchange Visitor Information screen for the EV whose extension request you wish to cancel perform a search for the record or use the EV Lists link Click the Cancel Extension Beyond Maximum Duration of Participation Request link on the Actions menu The Cancel Extension Beyond Maximum Duration of Participation Request screen displays Enter comments in the Remarks text box This is a required field 84 June 17 2005 U
183. ther person and do not keep a written record of your user ID and or password in a location that can be accessed by others For program sponsor officials the Exchange Visitor Program regulations 22 Code of Federal Regulations CFR 62 71 b and 62 79 a 3 specifically address this issue If you suspect that your password has been compromised you can reset it using the Change Password or Request Password Reset link on the SEVIS Login screen located at https egov immigration gov sevis Alternatively you can contact the SEVIS Help Desk at 800 892 4829 to have your password reset If you believe that an unauthorized person has obtained access to international student or exchange visitor data in one of your internal systems e g local batch system or if you believe an unauthorized person has gained access to SEVIS please notify the Department of Homeland Security DHS Help Desk immediately at 888 347 7762 The DHS Help Desk is staffed 24 hours a day and can assist with security concerns only All other SEVIS concerns or questions should still be directed to the SEVIS Help Desk at 800 892 4829 When calling the DHS Help Desk to report a security concern it will be helpful to have the name s and contact information for the Principal Designated School Official Designated School Official PDSO DSO RO ARO and school or program technical and security contacts as appropriate The DHS Help Desk will contact the Student and Exchange Visitor Program
184. tial 38 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information 38 2 5 3 1 Edit Dependent Data EV in Draft Status 42 2 5 3 2 Delete Dependent EV in Draft Status iiss aee 43 2 5 4 Complete Page 4 of the Form DS 2019 Financial Information 43 2 5 5 Submit the Rormipb5 2019 eda eese e RS 47 2 5 6 Print a Draft or Final Form DS 2019 naut ke 47 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 5 7 Signature on SEVIS Form 0522019 49 2 3 8 Reprint a Borm DS 2019 2 sete d iie e quia ei iste bea dad 49 2 6 Exchange Visitor Information Screen Initial Status eee 5 2 6 1 Actions Menu EV in Initial Status eese eene 53 2 6 1 1 Amend Program EV in Initial Status Jessie ctn eiu p s ete els 53 2 6 1 2 No Show EV in Initial Status eeessssseseeeeeeeener enne 53 2 6 1 3 Reprint Form DS 2019 EV in Initial Status esser 54 2 6 1 4 Cancel Exchange Visitor EV in Initial Status sss 54 2 6 1 5 Validate Program Participation EV in Initial 55 2 6 2 Edits Meni 57 2 6 2 1 Edit Category and Subject Field EV in Initial
185. tivity Click the Change Primary Site of Activity button A message displays indicating that the primary site of activity has been changed Click the Print Final DS 2019 button to print a new copy of the Form sign it in blue ink and provide it to the EV and dependents if any Otherwise click the Return to Exchange Visitor button to return to the Exchange Visitor Information screen 101 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 2 5 Edit Subject Field EV in Active Status You may update the subject field of study for an EV However under Regulation 8 CFR 214 5 an EV from a country on the restricted country list may not engage in or seek to obtain training in aviation maintenance flight training or operations or nuclear related studies or training Therefore you may not create or update an EV s personal or program information as follows e Ifan EV s is on the restricted country list you may not select or update his or her field of study to training in aviation maintenance flight training or operations or nuclear related studies or training e Ifan EV s field of study is in aviation maintenance flight training or operations or nuclear related studies or training you may not select or update his or her COB or COC to a country that is on the restricted country list To update these data perform the following 1 Access the Exchange
186. to the Exchange Visitor Site of Activity Menu screen 2 5 2 Edit Site of Activity EV in Draft Status If necessary you may edit the site of activity information for an EV To edit the site of activity for an EV whose record is in Draft status perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays Click the Next button to advance to the Site of Activity Menu screen 4 Click the Edit link in the Commands column for the site of activity that you wish to edit The Exchange Visitor Information Edit Site of Activity screen displays 37 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 5 Make the necessary updates to the data See Section 2 5 2 Complete Page 2 of the Form DS 2019 Site of Activity for detailed instructions on completing the fields on this screen 6 Click the Update Site of Activity button to complete the process The Site of Activity Menu screen displays 2 5 2 3 Delete Site of Activity EV in Draft or Initial Status EVs must have at least one site of activity However you may delete sites of activity for an EV whose Form DS 2019 is in Draft or Initial status and contains more than one site of activity To delete a site of acti
187. ts and you need assistance please contact the SEVIS Help Desk at 1 800 892 4829 You will be redirected to the SEVIS Login screen When returned to the SEVIS Login screen you should log into the system and continue working Ifthe message displays again contact the SEVIS Help Desk 5 HELP FACILITIES To report SEVIS related issues or problems contact the SEVIS Help Desk at 1 800 892 4829 during the hours of 8 a m and 8 p m Eastern Time Monday through Friday Calls received outside these hours will be recorded for response on the next business day 134 June 17 2005 APPENDIX A ACRONYMS AND ABBREVIATIONS ARO CFR CIP COB COC DoS EV HTML ICE ID LPR MB NCES POE RO SEVIS US User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume IT Form DS 2019 Alternate Responsible Officer Code of Federal Regulations Classification of Instructional Programs Country of Birth Country of Citizenship Department of State Exchange Visitor Hypertext Markup Language Immigration and Customs Enforcement Identification Legal Permanent Resident megabyte National Center for Educational Statistics Port of Entry random access memory Responsible Officer Student and Exchange Visitor Information System United States June 17 2005 APPENDIX B STATUS VALUES FOR EXCHANGE VISITORS AND DEPENDENTS User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Sta
188. ts when printing it is recommended that you make the following changes to the print settings a Click the File menu on the Internet Explorer toolbar b Select Page Setup The Page Setup window displays as shown in Exhibit 42 Internet Explorer Page Setup Window Exhibit 42 Internet Explorer Page Setup Window Page Setup 2 x T Paper Size Letters 1 2 11 in Source Auto Select r Headers and Footers Header Footer Orientation r Margins inches Portrait Left o 5 Right o s Landscape Top 0 25 Bottom 10 25 Cancel Printer c If necessary delete all data that display in the Header field d If necessary delete all data that display in the Footer field e Click the Landscape button in the Orientation section f Setthe top and bottom margins to 0 25 g Click OK 2 Select Print from the File menu to display the Print window 130 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Ensure the name of the printer listed in the Name field is the printer from which you wish the report to print If it does not show the correct printer click the down arrow to the right of the field and select the correct printer Click OK and the report will print on the designated printer Click the Close button on the browser toolbar to close the window and return to SEVIS 2 1
189. tus Values for Exchange Visitors and Dependents Exhibit B 1 Status Values for Exchange Visitors and Dependents explains each status that EVs and their dependents may have in SEVIS Exhibit B 1 Status Values for Exchange Visitors and Dependents SEVIS Status Description Explanation Saved Draft EV and or dependent records that have been saved but not submitted to the SEVIS database These records are considered Draft records An RO or ARO may review edit and submit a saved draft record to SEVIS Initial EV and or dependent records that have been created and submitted to SEVIS saved to the SEVIS database but the EV s program has not been validated by the program sponsor Validation is the process of updating the record of an EV who is in Initial status the Form was issued but the EV has not yet entered the United States in SEVIS to show that the EV e Has actually arrived at the site of activity in the United States identified by the program sponsor e 5 participating in his or her exchange program Note Failure to validate an EV s participation within 30 days of the program start date listed in SEVIS will result in cancelation of the EV s record in SEVIS as stipulated in the Exchange Visitor Program regulations 22 CFR 62 Active The sponsor has validated an EV s participation in his or her program by entering the current U S address for the EV The current U S address is the location
190. tus is Initial The EV and or dependent records have been created and submitted to the SEVIS database but the program sponsor has not validated the EV s program Validation is the process for updating the EV s record in SEVIS no later than 30 days after the program begin date identified in SEVIS to show that the EV has actually arrived at the site of activity in the United States identified by the program sponsor and is participating in his or her program For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category program begin date and submission date of the Form DS 2019 Click a link in the Family Name column to see the data for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs that are in Invalid status Invalid status indicates that the EV e Did not use the Form DS 2019 issued by your program to obtain a visa e Used the Form to obtain a visa but did not enter the United States through a port of entry POE 30 days after the program begin date identified in SEVIS Note When an EV s Form becomes Invalid the system increments the allotment of Forms DS 2019 available to the program by one For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type 23 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO AR
191. ty Exhibit 15 Site of Activity Menu is an example of Page 2 Note In Exhibit 15 two sites of activity have already been added for the EV 34 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 15 Site of Activity Menu US Immigratior 2 e and Customs w Student amp Exchange Visitor Enforcement z d gt v Information System Main Listing of Schools Listing of Programs Help Tutorial Logout National School of Music Program Number P 1 00040 Site of Activity Menu Exchange isitor Information Family Name P zi Suffix Date of Birth 11 28 1968 Country of Birth ITALY Country of Legal Permanent Residence ITALY Active Initial Dependent Count Program Sponsor National School of Music Category TRAINEE SPECIAL Subject Field Remarks None IAP 66 Number Program End Date 06 30 2006 Previous Program End Date Passport Number Visa Issue Date Port of Entry 1 94 Admission Number Primary Site T eH of Activity Site of Activity Address Commands National School of Music 123 Main St Anytown VA 20196 Edit o Add Activity 02 23 2005 Wednesday Existing Sites of Activity Links used to edit or Add Activity Link delete a Site of Activity 1 To complete Page 2 click the Add Activity link in the lower left part of the screen Exhibit 16
192. uest to correct a minor or technical infraction you wish to process perform a search for the record or use the EV Lists link 2 Click the Correct Minor or Technical Infraction link on the Actions menu The Correct Minor or Technical Infraction screen displays see Exhibit 27 Select the reason for the infraction from the drop down list 4 Enter the new program end date Note The date should be later than today s date 5 Enter an explanation in the Remarks text box this is a required field 6 To complete the process click the Correct Minor or Technical Infraction button A message displays indicating the successful update of the EV s record Note This process sets the EV s status back to Active 2 8 2 Reinstatement Request EV in Inactive Status You can use the Correct Minor or Technical Infraction process to change an EV from Inactive status to Active status as long as regulatory requirements are met and the process is used prior to 121 days after the EV s status changed to Inactive When the current date is between 121 days and 270 days after the EV s status changed to Inactive you must submit a request for reinstatement to DoS for review and approval 22 CFR 62 45 You cannot request reinstatement when the current date is greater than 270 107 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 days after the status changed to Inactive In that case the EV is
193. vigation Bar Logout nac rosado ge baee Ne pps 14 Listing of Progr ms Search Link e te qe tede ct ir s rV in deseas 15 Exchange Visitor Fea date tet enia d age ER ERR eee M n quU DRE tu a 16 Search Results eost teda iate ca pii qui eta Pob etc ni 20 Exchange Visitors and Dependents Menu 21 Listing of Programs New Exchange Visitor 27 New Exchange Visitor Personal Information 28 Subj ct Field ROHIGEK SS Noe Ds eee tune 32 Siteof Activity rb lor a ad va euer PR Y is We T ET eds 35 Exchange Visitor Information A dd Site of Activity sess 36 Exchange Visitor Dependents Menu ecce ttr retener baden 39 Exchange Visitor Information Add Dependent see 40 Financial Information uere eet iei atre uie ente eee ve n et Ren 44 Exchange Visitor Information Screen Initial Status sss 52 Validate Program optio NAR Ua s a e atone 56 Category and SubIeet E1eld iei oce en io Rn eeu MeV Ned 59 Eistof Subject Codes ess o edd esu c eaten modos deed esas 60 Exchange Visitor Information Screen A tive Status sss 72 Change obCdatesory Regilest pope isi 74 Cancel Change of Category Request didi aie aut 79 Correct Minor
194. vity perform the following 1 Access the Exchange Visitor Information screen for the EV whose record you wish to update perform a search for the record or use the EV Lists link 2 Click the Edit DS 2019 link on the Actions menu Page 1 of the Form DS 2019 displays 3 Click the Next button to advance to the Site of Activity Menu screen 4 Click the Delete link in the Commands column for the site of activity that you wish to delete The Delete Site of Activity screen displays 5 Review the data to ensure that this is the site you wish to delete 6 Click the Delete Site of Activity button to complete the process The Site of Activity Menu screen displays 2 5 3 Complete Page 3 of the Form DS 2019 Dependent Information Page 3 of the Form DS 2019 is used to collect dependent information for the EV Data for the spouse and child dependent s of an EV entering the United States on J visas must be entered into SEVIS Note If the spouse or child dependent plans to enter the United States on another type of visa do not enter his or her information in SEVIS Note If both a husband and wife are entering the United States on J 1 visas add the dependent child s information to only one SEVIS record Form DS 2019 Do not add the dependent child s information to both parents records Forms Doing so will give the dependent child two SEVIS records Exhibit 17 Exchange Visitor Dependents Menu is an example of Page 3 of the Form In
195. wever there may be EVs who will always have this status they transferred prior to the date mandated for enrollment of all Exchange Visitor Programs in SEVIS Description Explanation For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category and the effective date of transfer Click a link in the Family Name column to see the full record for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen A list of all EVs that have transferred to a non SEVIS Exchange Visitor Program EV names display on this list after the effective date of transfer and will remain on this list indefinitely For each EV and dependent the list shows the SEVIS ID family name first name if applicable visa type J 1 or J 2 category and the effective date of transfer Click a link in the Family Name column to see the full record for that person Click the Return to Lists link to return to the Exchange Visitors and Dependents Menu screen 26 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 5 Creating an Exchange Visitor Form DS 2019 The eligibility process enables designated program sponsors to create maintain and print records Form DS 2019 for EVs and dependents In addition SEVIS provides the capability to access and update previously creat
196. wing processes 91 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 2 7 2 1 Edit Biographical Information and U S Address EV in Active Status The Biographical Information screen displays the biographical information for the selected EV It includes the following fields Family Name First Name Middle Name Suffix Date of Birth Gender Country of Birth Country of Citizenship Country of Legal Permanent Residence Position Current U S Address where the EV resides in the United States Remarks To edit an EV s biographical data perform the following l Access the Exchange Visitor Information screen for the EV whose personal data you wish to update perform a search for the record or use the EV Lists link Click the Biographical Information link on the Edits menu Exhibit 33 Biographical Information is an example of the screen that displays 92 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Exhibit 33 Biographical Information US Immigratio LO d and Customs S Student amp Exchange Visitor Enforcement gt Information System Listing of Schools Listing of Programs Hel Logout National School of Music P 1 00040 Biographical Information Required fields are marked with an asterisk Family Name Bacharon Suffix
197. without commas and periods and should be rounded to the nearest whole dollar for example 15 459 87 should be entered as 15460 U S Government Agency ies Select the agency from which the EV has received max of 2 funding and enter the amount in U S dollars Note If Other is selected you must enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 International Organization s Select the organization from which the EV has max of 2 received funding and enter the amount in U S dollars Note If Other is selected you must enter the name of the organization in the text box provided The name and amount of funding will print on the Form DS 2019 Government government is contributing the Exchange Visitor s Country Commission is contributing other organizations Enter the total amount in U S dollars that all other providing support organizations are contributing Note You must enter each organization name and the amount of money being given to the EV For example ABC Agency 500 DEF Organization 2500 XYZ 2000 Only 80 characters can be entered into this field The names and amounts of funding will print on the Form DS 2019 Personal Funds Enter the amount in U S dollars that the EV 15 120 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field Section Description E
198. xplanation pf contributing 2 When finished click one of the following buttons Previous Click this button to return to the previous page of the Form DS 2019 WARNING Be sure to save the data entered on this page before selecting the Previous button If you do not save first the unsaved data that were entered on this page will be lost Reset Values Click this button to return all unsaved entries to the previous values Submit DS 2019 Click this button to save the EV s Form to SEVIS A message displays informing you that the EV has successfully transferred into your program the EV s status is Transferred You may click the Print Final DS 2019 button to print the Form sign it in blue ink and provide it to the EV and dependents if any See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Save Draft Click this button to save the data that you have entered Print Draft DS 2019 Click this button to print a draft copy of the Form DS 2019 See Section 2 5 6 Print a Draft or Final Form DS 2019 for printing instructions Note It is recommended that you print a draft copy of the EV s Form DS 2019 and review it for accuracy You can make necessary corrections to the data before submitting the Form to SEVIS 2 9 5 Validate the EV s Program Participation EV in Transfer Status When an EV transfers to your program his or her record in SEVIS must be validated
199. xt in SEVIS Exhibit 14 Subject Field Remarks DRAFT NT 1 Family Name First Name Middle Name Cornelius Ranier Date of Birth 4 City of Birth Country of Birth enship Country Code Citizenship Country 07 10 1958 Santiago SPAIN SPAIN Legal Permanent Residence Country Code Legal Permanent Residence Country Position Code SP SPAIN 410 THE ARTS GROUP U S Address 2 Program Sponsor Exchange Visitor Program Number National School of Music P 1 00040 Participating Program Official Description TRAINEE SPECIALTY Purpose of this form Begin new program accompanied by number 0 of immediate family members 3 Form Covers Period BT Visitor Category TRAINEE SPECIALTY From wit 03 28 2005 Subject Field Code SubjecUField Code Remarks 50 0909 emarks and a hard return To 12 30 2005 Field Description Explanation 14 Current U S Address Sponsors are required to enter the actual and current U S address of all participants into SEVIS see 32 June 17 2005 User Manual for Exchange Visitor Program Sponsor Users RO ARO of SEVIS Volume II Form DS 2019 Field 15 Creation Reason 16 Program Begin Date 17 Program End Date Description Explanation 22 CFR 62 70 b When data are first entered for an EV applicant who has not yet entered the count

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