Strength Equipment - Purchasing
Contents
1. orrice ume A Y F opce 1010 LECTURE 1019 i rod 1011 a 3H a N u KA omce DEN Al 7 1005 o Y f TTTTTTY y AA piles d CORRIDOR EORRIDOR E COPY ROOM C101 m s 1004 i Y 7 Y FACULTY a FILE STOR poa 1026 y CONFERENCE ROOM pa ON 1024 Maii Z 1001 H E l Y lgi Saba y Y mE as e t y a y i LLL we COVERED ENTRY E mM in Y ALABAMA THE UNIVERSITY OF ALABAMA INVITATION FOR BID ATTENTION This is not an order Read all instructions and terms and conditions carefully INVITATION NO T054378 RETURN ALL COPIES OF BIDS TO Issue Date 11 12 2015 THE UNIVERSITY OF ALABAMA PURCHASING DEPARTMENT Street Address 1101 Jackson Ave Suite 3000 Tuscaloosa Alabama 35401 Buyer Sharon O Neal OR Mailing Address Box 870130 Phone 205 348 5037 Tuscaloosa Alabama 35487 Email soneal fa ua edu PHONE 205 348 5230 FAX 205 348 8706 Bid Responses may NOT be faxed or emailed IMPORTANT SEALED BIDS MUST BE RECEIVED BY 11 24 2015 2 00 P M CST TIME Bid number and opening date must be clearly marked on the outside of all bid packages 1 Pursuant to the provisions of the State of Alabama Competitive Bid Law Section 41 16 20 and or 39 2 rules and regulations adopted there under sealed bids will be received on the items noted herein by The University of Alabama Purchasing Department until the date and time stated above In accordance with Alabama St2. MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Pull Down Machine Must have independent and diverging pulling angles With weight storage Part PRE DPL 305 MANUFACTURER PRODUCT NO PRECOR Icarian Angled Leg Press Part PRE CW601 MANUFACTURER PRODUCT NO PRECOR Icarian Angled Leg Press Wat Carriage Part PRE CW601 MANUFACTURER PRODUCT NO 10 11 12 13 14 15 INVITATION FOR BID STRENGTH EQUIPMENT PRECOR Functional Training System FTS Part PRE FTS With 2 200 lbs weight stacks dual attachment long bar Two adjustable Pulleys 33 positions cable handles and ankle strap MANUFACTURER PRODUCT NO DYNAMIC Gladiator Y Rack Cage 2 x3 Should have 2 x3 uprights and base should execute Overhead movements With storage safeties and J cups Part 300014 MANUFACTURER PRODUCT NO DYNAMIC Attachment XD Safety Bar 30 Part 609042 SEE ATTACHED SPECIFICATIONS MANUFACTURER PRODUCT NO ACCESS Glute Ham Split Pad Bench Should have a split pad Part 109070 MANUFACTURER PRODUCT NO POWERBLOCK U90 Club with Stand Part PB U090 MANUFACTURER PRODUCT NO DYNAMIC Bench Adjustable Incline Part 109060 MANUFACTURER PRODUCT NO 16 17 18 19 20 21 INVITATION FOR BID STRENGTH EQUIPMENT DYNAMIC Multi Adjustable Ladder Bench No pops pins 0 8
3. Warranty on Equipment quoted Does warranty include parts amp labor Yes No NOTE Any special shipping handling or delivery information delivery area equipment needed to unload etc ON SITE INSTALLATION Define and explain in detail the set up and installation that is being quoted Delivery is needed the week of January 5 2016 Can you meet this delivery requirement Yes No If No specify earliest delivery date Revised Quote Sheet 11 19 2015 SUBCONTRACTORS Restriction Against Assignment This agreement may not be assigned by the successful vendor without written approval of the University Purchasing Department representative If it is necessary for your company to subcontract any service portion of these bid requirements you must state the name address contact information of the subcontractor and the services they will perform on your bid response Subcontractors must meet the same requirements as vendors quoting on this RFQ Failure to list the subcontractor on the bid response or failure by the subcontractor to meet bid requirements may eliminate your company s bid from consideration in the bid award Company Address Contact Name Email Phone FAX C_J A Yn fp Z A 7 Yoon GA OFFICE AREA id lt j SS ll T L He pl 1017
4. bid from consideration in the bid award 7 4 The University reserves the right to terminate any resulting contract if the Bidder fails to keep these policies in force for the above amounts or for the duration of the contract period 7 5 The umbrella policy must be listed on the insurance certificate with an explanation of the coverage RESTRICTIONS ON COMMUNICATIONS WITH UNIVERSITY STAFF From the issue date of this Solicitation until a Contractor is selected and a contract award is made Bidders are not allowed to communicate about the subject of the IFB with any University administrator faculty staff or members of the Board of Trustees except e The Purchasing Department representative any University Purchasing Official representing the University administration or others authorized in writing by the Purchasing Office and e University Representatives during Bidder presentations If violation of this provision occurs the University reserves the right to reject the Bidder s response to this Solicitation INVITATION FOR BID STRENGTH EQUIPMENT 9 0 SPECIAL CONDITIONS 9 1 9 2 9 3 9 4 9 5 9 6 9 7 The University of Alabama is requesting sealed bids to furnish deliver and install Strength Equipment as per attached Specification Quotation Sheet or equal Equipment must be commercial quality It should be able to accommodate a wide range of individuals from athletes to older adults Must be able to adjust the
5. diameter Part 270 MANUFACTURER PRODUCT NO 18 DYNAMIC Bar 20kg black zinc 28 55 mm Should have life time warranty Part 608000 MANUFACTURER PRODUCT NO 19 YORK 2 Olympic Spring Clip Collar 1 pair pkg pr Part 36040 MANUFACTURER PRODUCT NO 20 DYNAMIC Bumper Plate HI high impact 45 Ibs pair pr Should have 3 year warranty Part PL BP 45 HI MANUFACTURER PRODUCT NO 21 22 23 24 25 26 Revised Quote Sheet 11 19 2015 DYNAMIC Bumper Plate HI high impact 25 Ibs pair lpr Should have 3 year warranty Part HPL BP 25 Hl MANUFACTURER PRODUCT NO DYNAMIC Bumper Plate HI high impact 10 Ibs pair lpr Should have 3 year warranty Part PL BP 10 HI MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 2 5 lbs Part 29020 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 5 lbs Part 29021 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 10 Ibs Part 29022 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 25 lbs Part 29023 MANUFACTURER PRODUCT NO Revised Quote Sheet 11 19 2015 27 8 YORK ISO GRIP Rubber ENCASED Olympic Plates 45 lbs Part 29025 MANUFACTURER PRODUCT NO 28 1 On site set up and installation of equipment LESS EDUCATIONAL DISCOUNT TOTAL NOTE
6. 5 degrees Part 109060 MANUFACTURER CAPPS Cross Bar 27 mm Should have 27mm diameter Part 270 MANUFACTURER DYNAMIC Bar 20kg black zinc 28 55 mm Should have life time warranty Part 608000 MANUFACTURER PRODUCT NO PRODUCT NO PRODUCT NO YORK 2 Olympic Spring Clip Collar 1 pair pkg Part 36040 SEE ATTACHED SPECIFICATIONS MANUFACTURER PRODUCT NO DYNAMIC Bumper Plate HI high impact 45 Ibs pair Should have 3 year warranty Part PL BP 45 HI MANUFACTURER PRODUCT NO DYNAMIC Bumper Plate HI high impact 25 Ibs pair Should have 3 year warranty Part PL BP 25 HI MANUFACTURER PRODUCT NO pr pr 21 22 23 24 25 26 27 28 INVITATION FOR BID STRENGTH EQUIPMENT DYNAMIC Bumper Plate HI high impact 10 Ibs pair Should have 3 year warranty Part PL BP 10 HI MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 2 5 lbs Part 29020 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 5 lbs Part 29021 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 10 lbs Part 29022 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 25 lbs Part 29023 MANUFACTURER PRODUCT NO YORK ISO GRIP Rubber ENCASED Olympic Plates 45 Ibs Part 29025 MANUFACTURER PRODUCT NO On site set up and installati
7. COMPANY FEDERAL EMPLOYER ID NO ADDRESS FAX PAYMENT TERMS ADDRESS E MAIL SHIPPING TERMS CITY STATE amp ZIP CODE DATE F O B DESTINATION PREPAID AND ALLOWED QUOTE VALID UNTIL SIGNATURE Typed Printed Name of Signor SIGNATURE REQUIRED This bid cannot be considered valid unless signed and dated by an authorized agent of the bidder Type or print the information requested in the spaces provided An Equal Opportunity University Revised February 4 2015 INVITATION FOR BID The University of Alabama requests sealed bids as per attached general and technical specifications or equal unless otherwise specified in the Special Conditions All Bidders submitting a bid must read all specifications carefully and respond accordingly Failure to do so may eliminate your bid from consideration due to non compliance 1 0 GENERAL SPECIFICATIONS 1 1 1 3 1 4 1 5 1 6 1 7 Any contract resulting from this request will be made available to other eligible entities This may include but is not limited to The University of Alabama System comprised of The University of Alabama The UAB Enterprise consisting of The University of Alabama at Birmingham the UAB Health System and their related foundations and affiliates and The University of Alabama in Huntsville Huntsville AL and other state entities Contracts resulting from the award of this request cover shipments by any entity listed above Each entity will generate its o
8. THE UNIVERSITY OF ALABAMA INVITATION FOR BID T054378 STRENGTH EQUIPMENT ADDENDUM No 1 November 19 2015 ATTENTION This is not an order Read all instructions terms and conditions carefully IMPORTANT RESPONSE TO RFP MUST BE RECEIVED BY DECEMBER 2 2015 2 00 P M CST Offeror must acknowledge receipt of this and any addendum as stated in the Invitation For Bid Be advised that we have extended the opening date for this bid from Tuesday November 24 2015 until Wednesday December 2 2015 Under Section 9 0 SPECIAL CONDITIONS 9 5 has been revised 9 5 Cost of shipping including inside delivery and any rigging required to unload of all equipment and place in Room 1012 must be included in the unit bid of each item Please use the attached revised QUOTE SHEET for Bid T054378 STRENGTH EQUIPMENT when submitting your bid There have been changes on the quote 1 Item 12 Dynamic Attachment XD Safety Bar 30 Part 309042 replaces part 609042 2 Item 16 Dynamic Bench Part 109060 is a duplicate to Item 15 3 Item 28 On Site set up and Installation of equipment See comments below for further information regarding set up location In regard to on site set up and installation of equipment Item 28 on quote sheet we have listed information regarding the location of the equipment There is no loading dock at the building that will house the equipment See attached floor plan for the building The equipment will be
9. amount of weight for each piece of equipment Delivery is needed for week of January 5 2016 The University will be closed December 24 2015 through January 4 2016 Cost of shipping including inside delivery and any rigging required to unload of all equipment must be included in the bid The General Insurance Requirements located on the Risk Management website http riskmanagement ua edu insurance requirements html will apply to this contract A certificate of insurance will be required prior to awarding the bid An electronic version of University s Terms and Conditions and instructions to Respondents are available through The University of Alabama website http www purchasing ua edu vendors General Terms and Conditions pdf http www purchasing ua edu vendors instructions to bidders paf 10 0 INVITATION FOR BID STRENGTH EQUIPMENT QUOTE SHEET QUOTE THE FOLLOWING ITEMS OR EQUAL SCOPE THE UNIVERSITY OF ALABAMA REQUESTS SEALED BIDS TO FURNISH DELIVER AND INSTALL STRENGTH EQUIPMENT WITH THE ATTACHED GENERAL AND TECHNICAL SPECIFICATIONS OR EQUAL NOTES 10 1 10 2 10 3 10 4 ITEM NO The manufacturer and product number for each item that you are quoting must be completed for your bid to receive consideration PLEASE INCLUDE PRODUCT TECHNICAL SPECIFICATIONS FOR YOUR BIDTO RECEIVE CONSIDERATION All items must be fully warranted for a minimum period of the specified manufacturer s warranty Service or r
10. antee THE UNIT COST OF EACH ITEM must include any shipping and handling charges Do NOT list shipping and handling as a separate charge QUOTE FOB THE UNIVERSITY OF ALABAMA TUSCALOOSA AL 35487 APPROX TOTAL QTY COST DESCRIPTION UNIT COST PRECOR Discover Plate Loaded Smith Machine Should include instructional placards QR Codes for Instructional Videos double stitching on all seams Should have 25lb start weight with no counterbalance and Smith Bar glide path must be 11 degrees with weight storage Part PRE DPL 802 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Leg Curl Machine Machine Must be a kneeling leg curl with independent leg movement Part PRE DPL 561 MANUFACTURER PRODUCT NO Revised Quote Sheet 11 19 2015 PRECOR Discover Plate Loaded Leg Extension Machine Must have independent leg movement Part PRE DPL 560 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Shoulder Press Machine Must have independent and converging pushing movement With weight storage Part PRE DPL 550 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Chest Press Machine Must have independent and converging movement Part PRE DPL 540 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Seated Row Machine Part PRE DPL 309 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Pull Down Machine Must have independ
11. at if the bidding company is the successful bidder said bonding agent will furnish a 100 performance and payment bond covering and including products and service for the duration of the contract period Said bond shall be subject to the approval and acceptance of The University of Alabama The Letter and Bond shall be submitted to the University Purchasing Department and must be furnished within forty eight 48 hours after request The premium of the bond shall be paid by the successful bidder Failure to provide the bond letter or bond will eliminate your bid from consideration in the bid award REFERENCES References must include at least three 3 other universities institutions or businesses which the bidder has successfully provided products services or installation of equipment similar to those required in this Solicitation in terms of manufacturer size features service or type of installation The references must include company name address project delivery date contact name phone number and email address PRODUCT SPECIFICATIONS Specify all terms and conditions of the warranties associated with your products with your bid response PRICE QUOTATION 5 1 IMPORTANT It is required that the PRICE QUOTATION SHEET S furnished with this Request for Price Quotation be completed and submitted with your proposal DO NOT send generated price lists as your bid Failure to comply with this request may eliminate your bid from consideratio
12. ate Bid Law Section 41 16 27 where applicable the University reserves the right to enter into negotiations within thirty 30 days of the bid opening 2 The University s General Terms and Conditions and Instructions to Bidders apply to this Solicitation and shall become a part of any contract issued hereunder 3 For purposes of this Solicitation the Solicitation documents shall consist of the following components a Invitation for Bid and any Addenda b General Terms and Conditions c Instructions to Bidders In the event that any provision of the component parts of the Solicitation conflicts with any provision of any other component parts the component part first enumerated shall govern 4 This Agreement and any disputes hereunder shall be governed by the laws of the State of Alabama without regard to conflict of law principles Title Strength Equipment CERTIFICATION PURSUANT TO ACT NO 2006 557 Alabama law section 41 4 116 code of Alabama 1975 provides that every bid submitted and contract executed shall contain a certification that the vendor contractor and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered collecting and remitting Alabama state and local sales use and or lease tax on all taxable sales and leases in Alabama By submitting a response to this solicitation the bidder is hereby certifying that they are in full compliance with Act No 2006 557 they a
13. ent and diverging pulling angles With weight storage Part PRE DPL 305 MANUFACTURER PRODUCT NO PRECOR Icarian Angled Leg Press Part PRE CW601 MANUFACTURER PRODUCT NO 10 11 12 13 14 Revised Quote Sheet 11 19 2015 PRECOR Icarian Angled Leg Press Wat Carriage Part PRE CW601 MANUFACTURER PRODUCT NO PRECOR Functional Training System FTS Part PRE FTS With 2 200 Ibs weight stacks dual attachment long bar Two adjustable Pulleys 33 positions cable handles and ankle strap MANUFACTURER PRODUCT NO DYNAMIC Gladiator Rack Cage 2 x3 Should have 2 x3 uprights and base should execute Overhead movements With storage safeties and J cups Part 300014 MANUFACTURER PRODUCT NO DYNAMIC Attachment XD Safety Bar 30 Part 309042 SEE ATTACHED SPECIFICATIONS MANUFACTURER PRODUCT NO ACCESS Glute Ham Split Pad Bench Should have a split pad Part 109070 MANUFACTURER PRODUCT NO POWERBLOCK U90 Club with Stand Part PB U090 MANUFACTURER PRODUCT NO Revised Quote Sheet 11 19 2015 45 DYNAMIC Bench Adiustable Incline Part 409060 MANUFACTURER PRODUCTNO 16 DYNAMIC Multi Adjustable Ladder Bench No pops pins 0 85 degrees Part 109060 MANUFACTURER PRODUCT NO 17 CAPPS Cross Bar 27 mm Should have 27mm
14. eplacements of any defective items are to be proved by the successful contractor at no charge to the University during the period of guarantee THE UNIT COST OF EACH ITEM must include any shipping and handling charges Do NOT list shipping and handling as a separate charge QUOTE FOB THE UNIVERSITY OF ALABAMA TUSCALOOSA AL 35487 APPROX QTY DESCRIPTION PRECOR Discover Plate Loaded Smith Machine Should include instructional placards QR Codes for Instructional Videos double stitching on all seams Should have 25lb start weight with no counterbalance and Smith Bar glide path must be 11 degrees with weight storage Part PRE DPL 802 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Leg Curl Machine Must be a kneeling leg curl with independent leg movement Part PRE DPL 561 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Leg Extension Machine Must have independent leg movement Part PRE DPL 560 MANUFACTURER PRODUCT NO UNIT TOTAL COST COST INVITATION FOR BID STRENGTH EQUIPMENT PRECOR Discover Plate Loaded Shoulder Press Machine Must have independent and converging pushing movement With weight storage Part PRE DPL 550 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Chest Press Machine Must have independent and converging movement Part PRE DPL 540 MANUFACTURER PRODUCT NO PRECOR Discover Plate Loaded Seated Row Machine Part PRE DPL 309
15. fficer of Company certifies to the Board of Trustees of the University of Alabama that the Company does not employ an individual or individuals within the State of Alabama SIGNATURE OF COMPANY OFFICER PRINT COMPANY NAME PRINT NAME OF COMPANY OFFICER PRINT TITLE OF COMPANY OFFICER DATE PALS k nt SE Up a a fe y VisTRe f Y lfe 5 J gt AS LAND Str Employment Eligibility Verification Welcome User ID Last Login Log Out Click any Bro help ill Company Information My Cases New Cases o View Cases Company Name View Edit Search Cases Company ID Number Doing Business As DBA My Profile Edit Profile Name Change Password DUNS Number Change Security Questions Edit Company Profile Physical Location Mailing Address Add New User Address 1 Address 1 View Existing Users Address 2 Address 2 Close Company Account City City State State View Reports Zip Code Zip Code View Essential Resources County Take Tutorial View User Manual Additional Information Contact Us Employer Identification Number Total Number of Employees Parent Organization Administrator Organization Designation Employer Category Federal Contractor Category Employees being verified NAICS Code Total Hiring Sites Total Points of Contact View MOU U S Department of Homeland Security www dhs gov U S Citizenship and Immigration Services www uscis gov Acce
16. ication they are in compliance with Section 9 of the State of Alabama Immigration Law Act 2011 535 One of the two required documents must be submitted prior to issuance of a University contract or purchase order Please complete and submit the form or document that applies to your company Complete this document only if your company is not located in Alabama and your company does not have employees or subcontractors that work in the State of Alabama e Certification of Compliance and affidavit forms included with this solicitation see Appendix Certification of Compliance Complete the E Verify document online if your company is located in Alabama or your company has employees working in Alabama Contractor s one page E verify Employment Eligibility Verification form see example included in Appendix E Verify If you have previously enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Edit Company Profile and print this one page document This one page document must be submitted prior to a contract or purchase order being issued If you are not currently enrolled in E Verify follow these instructions Log onto www uscis gov everify Click Enroll in E Verify and follow the directions to begin enrollment process When enrollment process is complete click Edit Company Profile and print this one page document This one page document must be submitted pr
17. ior to a contract or purchase order being issued For further assistance please consult the E Verify Quick Reference Guide 2 0 3 0 4 0 5 0 INVITATION FOR BID QUALIFICATIONS AND STANDARDS Due to the importance of maintaining a safe University environment it is imperative that the successful bidder meet certain qualifications that will guarantee The University of Alabama the successful Bidder is qualified to furnish and deliver products equipment and services or furnish deliver install service and or repair equipment whichever is applicable as required in this Solicitation In order for Bidders to qualify the following requirements must be fulfilled 2 1 The Bidder if requested must provide in writing a statement that the Bidder has been regularly engaged in business for a minimum three 3 years engaging in furnishing delivering servicing repairing and installing equipment goods or services required in this Solicitation In lieu of the minimum number of years in business a performance bond may be required in the amount of one hundred 100 percent of the contract price This bond will be used to secure the completion of the project should the successful Bidder default for any reason Failure to comply with this requirement may eliminate your bid response from consideration 2 2 Each bidder required to provide a bond shall submit a letter from a bonding agent licensed to do business in the State of Alabama stating th
18. ired to constitute a contract between the successful Bidder and the University which shall bind the successful Bidder to furnish and deliver the commodities ordered at the prices terms and conditions quoted and in accordance with the specifications of this Solicitation as well as the terms and conditions of the University s Purchase Order or Contract No shipments are to be made to The University of Alabama without the issuance of a Purchase Order P Bidders are not to accept or ship items against a requisition number R Any questions concerning these specifications should be directed to the Buyer listed on the signature page No department school or office at the University has the authority to solicit or receive official Solicitations nor authorize Solicitation or Contract changes other than the Purchasing Department All solicitations are issued under the direct supervision of the Associate Director for Purchasing and in complete accordance with the State of Alabama Bid Law Section 41 16 20 and University policies and procedures The terms and conditions included in this Solicitation along with any addenda any University contract and or University purchase order s issued referencing this Solicitation the University s General Terms and Conditions Instructions to Bidders shall constitute the entire and exclusive Contract between the University and the successful Bidder 1 8 INVITATION FOR BID State of Alabama Immigrati
19. located in Room 1012 There are steps 4 5 outside of the front entrance There are double doors 3 x 7 at the front entrance Hallways are approximately 8 wide The front entrance provides the easiest access to the room as entrance is directly in front of the room door There are two 2 doors 3 x7 to the room The ceilings are 10 12 ft Flooring in the hallways is laminated Flooring in the room will be padded weight room type of floor See attached floor plan All other specifications will remain the same Please advise Sharon O Neal at soneal fa ua edu if you have any questions The IFB may be found at http purchasing ua edu pdfs PendingBids T054378 pdf 10 0 QUOTE SHEET Revised Quote Sheet 11 19 2015 QUOTE THE FOLLOWING ITEMS OR EQUAL SCOPE THE UNIVERSITY OF ALABAMA REQUESTS SEALED BIDS TO FURNISH DELIVER AND INSTALL STRENGTH EQUIPMENT WITH THE ATTACHED GENERAL AND TECHNICAL SPECIFICATIONS OR EQUAL NOTES 10 1 10 2 10 3 10 4 ITEM NO The manufacturer and product number for each item that you are quoting must be completed for your bid to receive consideration PLEASE INCLUDE PRODUCT TECHNICAL SPECIFICATIONS FOR YOUR BIDTO RECEIVE CONSIDERATION All items must be fully warranted for a minimum period of the specified manufacturer s warranty Service or replacements of any defective items are to be proved by the successful contractor at no charge to the University during the period of guar
20. n in the bid award 5 2 All prices shall be quoted furnish and install if applicable FOB The University of Alabama Tuscaloosa AL 35487 prepay and allowed Unit prices quoted must include any and all shipping and handling charges Any freight claims will be the responsibility of the Bidder The successful Bidder must transport at the time of set up the equipment and supplies necessary for this installation to campus No direct shipments will be accepted 5 3 It is the Bidder s responsibility to verify any information measurements and obtain any clarifications prior to submitting the bid response The University is not liable for any errors or misinterpretations made by the Bidder in response to this Solicitation 5 4 The successful Bidder under the specifications required in this Solicitation shall furnish at its expense all equipment labor tools supplies transportation insurance and other expenses necessary to fully perform any phase of the requirements of this Solicitation 5 5 Quote prices firm for a period of ninety 90 days following the bid opening date unless otherwise stated in the Special Conditions Bids that do not guarantee pricing firm for this period may be eliminated Failure to quote the term for which your prices will remain firm may eliminate your bid from consideration 6 0 7 0 8 0 INVITATION FOR BID 5 6 The quoted price must include but not be limited to all cables wires connectors etc to make a comple
21. on Law Compliance Compliance Notice By submitting a proposal to this RFP a Respondent agrees that it will fully comply with the State of Alabama Immigration Law Act 2011 535 as amended A Respondent also shall enroll in the E Verify Program prior to performing any work or continuing to perform any on going work and shall remain enrolled throughout the entire course of its performance of the contract awarded pursuant to this RFP By signing this contract the contracting parties affirm for the duration of the agreement that they will not violate federal immigration law or knowingly employ hire for employment or continue to employ an unauthorized alien within the state of Alabama Furthermore a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom To the fullest extent permitted by law the Contractor shall defend indemnify and hold harmless the University from any and all losses consequential damages expenses including but not limited to attorneys fees claims suits liabilities fines penalties and any other costs arising out of or in any way related to Contractor s failure to fulfill its obligations contained in this paragraph or contained in the Alabama Immigration Law Act 2011 535 as amended State of Alabama Immigration Law Act 2011 535 The successful contractor will be required to provide written certif
22. on of equipment LESS EDUCATIONAL DISCOUNT TOTAL pr INVITATION FOR BID STRENGTH EQUIPMENT NOTE Warranty on Equipment quoted Does warranty include parts amp labor Yes No NOTE Any special shipping handling or delivery information delivery area equipment needed to unload etc ON SITE INSTALLATION Define and explain in detail the set up and installation that is being quoted Delivery is needed the week of January 5 2016 Can you meet this delivery requirement Yes No If No specify earliest delivery date SUBCONTRACTORS Restriction Against Assignment This agreement may not be assigned by the successful vendor without written approval of the University Purchasing Department representative If it is necessary for your company to subcontract any service portion of these bid requirements you must state the name address contact information of the subcontractor and the services they will perform on your bid response Subcontractors must meet the same requirements as vendors quoting on this RFQ Failure to list the subcontractor on the bid response or failure by the subcontractor to meet bid requirements may eliminate your company s bid from consideration in the bid award Company Address Contact Name Email Phone FAX THE UNIVERSITY OF ALABAMA CERTIFICATION OF COMPLIANCE WITH THE STATE OF ALABAMA IMMIGRATION LAW The undersigned o
23. re not barred from bidding or entering into a contract pursuant to 41 4 116 and acknowledges that The University of Alabama may declare the contract void if the certification is false DISCLOSURE STATEMENT 1 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama this information must be included in your solicitation response Failure to disclose this information in your response may result in the elimination of your proposal from evaluation 2 If you or any owner officer partner board or director member employee or holder of more than 5 of the fair market value of your firm or any member of their households is an employee of The University of Alabama and you or your firm is awarded a contract as a result of this solicitation then within ten 10 days after the contract is entered into you agree to file a copy of that contract with the State of Alabama Ethics Commission in accordance with Code of Alabama Section 36 25 11 and upon request by the University furnish evidence of such filing 3 By accepting payments agreed to in any purchase order resulting from this bid Contractor certifies that to its knowledge no University employee or official and no family members of a University employee or official will receive a benefit from these payments except as has been previously disclo
24. sed in writing to the University on the Disclosure Statement of Relationship Between Contractors Grantees and Employees Officials of The University of Alabama AUTHENTICATION OF BID AND STATEMENT OF NON COLLUSION AND NON CONFLICT OF INTEREST hereby swear or affirm under the penalty for false swearing as provided in Code of Alabama 6 5 180 that 1 In accordance with Code of Alabama Section 41 16 25 amended 1975 that the attached response has been arrived at independently and has been submitted without collusion with and without any agreement understanding or planned common course of action with any other vendor of materials supplies equipment or services described in the Invitation for Bids designed to limit independent bidding or competition 2 The contents of the bid or bids have not been communicated by the bidder or its employees or agents to any person not an employee or agent of the bidder or its surety on any bond furnished with the bid or bids and will not be communicated to any such person prior to the official opening of the bid or bids 3 The bidder is legally entitled to enter into contracts with The University of Alabama and is not in violation of any prohibited conflict of interest including those prohibited by the Code of Alabama 13A 10 62 as amended 1975 4 have fully informed myself regarding the accuracy of the statement made above THIS AREA MUST BE COMPLETED DELIVERY AFTER RECEIPT OF ORDER NAME OF
25. ssibility Download Viewers THE UNIVERSITY OF ALABAMA DISCLOSURE STATEMENT 1 Contract Purchase Order No 2 Name of Contract Grantee Address Telephone Fax 3 Nature of Contract Grant 4 Does the contractor grantee have any relationships with any employee or official of the University or a family member of such employee or official that will enable such employee or official or his her family member to benefit from this contract If so please state the names relationships and nature of the benefit For employees of the University family members include spouse and dependents For members of the Board of Trustees officials family members include spouse dependents adult children and their spouses parents in laws siblings and their spouses This Disclosure Form will be available for public inspection upon request The above information is true and accurate to the best of my knowledge Signature of Authorized Agent of Contractor Grantee Date RETURN FORM TO The University of Alabama Purchasing Dept Box 870130 Tuscaloosa AL 35487 0130 Ph 205 348 5230 Fax 205 348 8706 www purchasing ua edu
26. te functioning unit unless specifically stated in the special conditions 5 7 Include with your bid response complete details of your company s Return Merchandise policy including but not limited to amount of any restocking fee required procedures limitations contact person and phone number While the University does not enter into any purchase with the intent to return items ordered we do require this information be included with your bid response Failure to include this information may be grounds for elimination of your bid from consideration DELIVERY INSTALLATION AND TRAINING REQUIREMENTS 6 1 Proposed delivery dates shall be stated in number of calendar days after receipt of order 6 2 All items must be delivered directly to the University by the successful Bidder and placed according to the instructions supplied by the University INSURANCE 7 1 See General Terms and Conditions for general Insurance Requirements Additional Insurance requirements may be listed in the Special Conditions Section 7 2 The successful Bidder shall provide the University Purchasing Department a certificate of insurance listing the required types of insurance and minimum liabilities specified in the General Terms and Conditions unless otherwise modified in the Special Conditions 7 3 The certificate must be received by The University of Alabama Purchasing Department within three 3 days of request Failure to comply with this request may eliminate your
27. wn purchase orders payments etc and delivery must be made according to the instructions on the purchase order The thrust of the contract is to obtain greater volume price discounts by combining the volume of purchases from participating entities within the State of Alabama All bid responses technical information and any other attachments furnished to The University of Alabama in response to this request shall be submitted sealed in two formats as an original copy WITH SIGNATURE and an electronic PDF preferred copy on a USB flash drive unless otherwise stated The stated requirements appearing elsewhere in this solicitation shall become a part of the terms and conditions of any resulting contract Any deviations there from must be specifically defined If accepted by the University the deviations shall become part of the contract but such deviations must not be in conflict with the basic nature of this solicitation Note Bidders shall not submit their standard terms and conditions or purchase order terms as exceptions to or modification of the terms and conditions of this solicitation Each exception to or modification of a University term and condition shall be individually listed by the bidder Failure to follow this instruction may result in the determination that a bid submission is non responsive to a solicitation and the rejection of that bid The issuance of a University Purchase Order P or a signed Contract document is requ
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