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Océ PRISMAsatellite for ERP - Océ

1. 130 Delete print jobs from a Job store 131 Renaming a Job Store Folder sse 132 Creating a New Job Store Foldet c cccceceessecceeeeeeeeeeeeeeeeeeeneeeeeenees 133 Delete a Job store 134 Move a Job store 1 135 Move print jobs between Job store 136 Redirect Print JODS et 137 Volume properties cere cerea ri a an coa PR a iiaiai ka 138 Folder 139 Chapter 6 Additional 141 JOD 142 GOSS AY pa aaie 143 Chapter 7 ELI 149 PCL viewer 150 The Schedule Pane 151 The Device Colors acea da a ogg pep 152 The Window Background 153 AdjUst Date TMG amu 154 Error message cert ue cen Cnt 155 Printing instructions esssesssssessesssseeeeeee
2. 100 Volume properties eeeesssssseseeeee eene nennen nnne 101 Contents Folder 102 4 The Job Ticket 103 The Job ticket 1 cocco osea una aka nn 104 The Basit E joe 105 The Scheduling tab iiir erre need 108 The Output Settings 110 The Processing nnn nnns 113 The Advanced nnn nsns nnn nnns 114 The Custom tab ccccscsssscssscceeceeeeeceeeeeeeeeseseeseeesesensaueeeeseeeeeeeeeeeeeeeness 117 The Fax Mail 1 119 Th Overview 121 5 The Job 510 inate tin ele 123 The Job store 124 Print jobs from the Job 126 Print with OPtlON Sis ui eec coe eie be conoce eode La uei eee CE Dod 127 Printing a Job Store Folder sese 128 Print a Job store folder with Options ccccssssssssessseeeceeeeeeeeeeeeeeeees 129 View jobs from a job store
3. 44 Devices 45 Input Channel 47 BaCKUDP cccsccsssccecceeeeeceeeeeeeeeesseesseeesseeeesueeeeauseeeeeeeeeeeeseeeeeeeeseeesseeeeeeees 48 TAG View MON Uvicsslvtoesiessctetesedecedaesleetdeeteninsvcnnesecdesebseesnddsessctevabededeeaadieestes 53 cu 53 UCU GS iier 54 Device notification window eeeessseseseeeeee nennen 55 JOD SLOG 56 Error JODS iis 57 Contents NOVO G GUNG 58 Adjust Time 59 Filter job 60 Cle 62 BALIRE ATE 63 SICHER MC 64 Window 65 Confirm Drag and 66 TAG Sume 67 67 PRES TE 68 Move to nnn 69 70 f ndi RE 71 2 aaa a a 72 View 1 etaan aaia aiian 73 PRA Cacti EE 74 Prnt with OPtlONS 2 2 75
4. 150 Persisting time Persisting TNE sarekeun panana 87 Print from Job store Print from Job store sess 126 Index Print Job store folder Print Job store folder 97 128 Print order Pritt Orders sr sene etie ete eo dread 28 Print with options Print with 75 127 Priority citri ie eiie i iet 108 Process manager Process managet 19 Processing tab Processing tab eese 113 Profile name Prohle name pecias 119 programr cassa ome n t e evs dan 19 Q Queue OU 54 Queue toolbar Queue toolbar niti eodd ere 54 Queues Properties Queues Properties seeeeee 44 82 Quit QUIT E HP 24 R Raw Raw ausente tege rH eo 114 Recog again RECO en tetris 114 Redirect Device Redirect Device sse 86 Redirect device Redirect device i aee tpiss 39 Redirect Job Redirect 70 86 Redirect jobs Redirect Jobs etit torri 38 Refresh Refresh 63 Rename Job store folder Rename Job store folder 95 132 Reply to eee ORENS 119 E 34 Resolution Resolution inni sorore 110 Restart Te EG 72 Restart interrupted Restart interrupted
5. 35 Resume indietro 68 79 S Schedule a job Schedule job 32 select for a job select fora job erepta 29 Selected device model Selected device 87 Separator SEDAEatOF iie ertet 110 Spoolin Off Off 81 Spoolout off Spooloutolt cadant rro reped 85 Spoolout on Spoolo t On tte retra 84 Storing rules Storing rules adt ox aeneae erstes 160 Suspend Suspend sensan E R R a 33 67 T The Fax Mail tab The Mail t b 119 The Job ticket editor The Job ticket editor 104 The Overview tab The Overview 121 The Processing tab The Processing tab rete 113 Time Ruler Zoom 59 Toolbar 53 54 Tracing a o eee Oe PR 121 Trailer c 110 114 Tray mapping Tray mapping occ repere 90 114 163 Index Tumble auto Tumble auto 110 Tumble off Tumble off cn eae er 110 Tumble on Tumble 110 U Unsupported languages Unsupported languages ee 87 V View a job CE Mm 36 View Document View Document ccccscessessesscssessessesecssceesenee 73 Viewer NMAeWGE lied pad p tn eri 36 Volume Mole nro pov REA 124 Volume properties Volume properties
6. 156 Contents Storing Milf 160 Contents Chapter 1 Introduction Introduction Introduction Introduction Welcome to Oc PRISMAsatellite for ERP Oc PRISMAsatellite for ERP Console gives you full control over your print jobs and printers The user interface feature provides configurable window management and is highly customizable to your needs The online help of Oc PRISMAsatellite for ERP Console provides all the necessary in formation about the interface and how to use the various options Topics This introduction chapter includes the following topics the concept of Oc PRISMAsatellite for ERP the users of the Oc PRISMAsatellite for ERP interfaces the basics of Oc PRISMAsatellite for ERP Console 10 Chapter 1 Introduction What is Oc PRISMAsatellite for ERP What is Oc PRISMAsatellite for ERP Introduction Oc PRISMAsatellite for ERP is a sophisticated Output Management System Oc PRISMAsatellite for ERP enables you to connect a variety of computer systems to one or more Oc printers as well as printers made by other manufacturers Print jobs sent to Oc PRISMAsatellite for ERP are recognized and can be processed before they are sent printer This processing may be necessary to send a print job to a certain printer but it may also influence the way a print job is printed As a distributed Out
7. User Manual Oc PRISMAsatellite for ERP Application guide Copyright 2009 Oc All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc makes no representation or warranties with respect to the contents hereof and specifi cally disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 2 0 Trademarks Trademarks Trademarks All trademarks of third parties mentioned in this on line help are the exclusive property of the respective parties and are hereby respected by Oc Technologies B V Oc Technologies B V makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Contents Contents Chapter 1 Introducti Misina 9 0 oin MEM 10 What is Oc PRISMAsatellite for 11 The concept of Oc PRISMAsatellite for 14 Oc PRISMAsatellite for ERP 19 Introduction to the Console Window essen 21 Start Oc PRISMAsatel
8. e 101 138 W Wait for activation Wait for activation cccccccscccescsseessceseeessees 108 164
9. 104 The Job ticket editor enables you to view a job ticket as well as to modify some of the job attributes A print job consists of one or more documents and their associated Job tickets A Job ticket is a collection of the print job attributes The two main groups of attributes are job identification attributes and job process attributes The attributes are organized into functional areas You can distinguish the following functional areas in the Job ticket Scheduling Document processing Output processing Printer settings Identification Job State The attributes can be specified at different steps during job life At job submission different sets of attributes are available It depends on the available user interface as to which at tributes can be added To make the job submission as simple as possible the job attributes can be automatically defined during the recognition phase in Oc PRISMAsatellite for ERP For example the user name and job name can be used to determine how to process the job Note The Job ticket settings overrule the settings specified in the job data if JEC on the target device is supported Almost all Job ticket attributes can be specified in a Job template Chapter 4 The Job Ticket Editor The Basic Tab The Basic Tab Parameters Identification Element Description Id Displays the job identification string assigned by Oc PRIS MaAsatellite for ERP Displays the date an
10. Note The Job Store check box allows to restrict the view to only print or Job store queues Form Print range Contents Copies Contents Entire document Specify a Form if the job must use special print resources like paper The Form prevents the job to print without the re sources For example if a job requires pre printed paper for invoices the Form called Invoice can be associated with the job You must confirm to Oc PRISMAsatellite for ERP that the required paper is in the printer Only jobs that need the requested Form can be scheduled to the printer A printer that does not have a Form attached prints all jobs that do not require a Form The default of Form is empty which allows all jobs to be scheduled Quantity or function Select this option if you want to print the complete print job When you do not want to print the complete print job you can specify the print range here Note Page range printing is not supported for PDF docu ments Quantity or function The number of copies to print The default of Copies is 1 106 Chapter 4 The Job Ticket Editor The Basic Tab Contents Quantity or function Collate Select Collate to deposit the copies in sets of jobs Clear Collate to deposit the copies in sets of pages By default Collate is set to Automatic View document Opens the document viewer
11. Redirect Redirect Use Redirect to redirect the selected device to another device Use this option in case the printer is not available for a longer period Redirection is permanent When you redirect a device all active jobs are interrupted and routed to the target device All waiting jobs and new jobs are automatically forwarded to the target device The redirection remains active until you cancel it You can not redirect a device that has no equivalent capabilities that is already redirected that is already the target of a redirection Device toolbar button 86 Chapter 3 The Console Window Backup devices Backup devices Introduction When a device has an error that remains for a period of time jobs can automatically be redirected to a second device that acts as backup device The Backup devices option allows you to select one or more devices that can act as backup for a specific device Backup devices Backup devices parameters Parameter Description Main device Shows the main device details Comment Shows the main device details Persisting time Specify the time after which the backup device has to start acting as backup device for the main device Backup devices Shows the available devices within the Oc PRISMAsatellite for ERP configuration Provides more information about the compatibility of the select ed backup device
12. Selected item com patibility Selected device Shows the backup device details model Comment Shows the backup device details Unsupported lan Printer languages of the main device that are not supported by guages the backup device are shown here Features of the main device that are not supported by the backup device are shown here for example Mailbox Not available fea tures Specify backup devices m Select the main device in the Devices section m Click Device Backup devices m Select the backup device Note In case of unsupported languages or not available features this is indicated in the bottom of the dialog m Click the gt gt gt button to add the device as a backup device for the main device Note Repeat this step for each backup device that you want to add m Click to confirm the changes Chapter 3 The Console Window 87 Backup devices Li Note When a backup device takes over the tasks from a main device the main device is reported as redirected in the Console If you reset this redirection the main device will act as primary device again 88 Chapter 3 The Console Window Media Mapping Media Mapping This option allows you to create mappings between logical trays and media This is espe cially useful for the Oc VP 2105 which is not based on Input tray numbers but on Media specifications In the case of the O
13. Note Li The status frame shows information mainly available in read only mode Chapter 4 The Job Ticket Editor 107 The Scheduling tab The Scheduling tab The Scheduling tab has the following parameters The Scheduling parameters Parameter Description Priority Enables you to change the job priority The value must be be tween 1 lowest priority and 100 highest priority The default of Priority is 20 Wait for activation Enable option Wait for activation to print only jobs with state ACTIVE or state INTERRUPTED m Job status ACTIVE To print a job you must change the state of the job from SCHEDULED to ACTIVE A job in SCHEDULED status blocks the device to which the job is assigned Other jobs cannot be printed m Job status INTERRUPTED When a device is deactivated a job in SCHEDULED status or in ACTIVE status changes to state INTERRUPTED When the device is reactivated the jobs in INTERRUPT ED status print first Print after Define the day and time to print the job The job is printed at the defined time on the defined day of the week The default of Print after is the submission date and time Note For example you have defined that jobs that use this Job template must be printed on Tuesdays at 15 15h The job is submitted on Tuesday at 16 15h This job is then printed next Tuesday at 15 15h 108 Chapter 4 The Job Ticket Editor The Scheduling
14. Page range printing can fail on some printers You can solve this m Create a page range before the data is filtered m Re apply the filters Define the custom variable InputPageRange The value of InputPageRange defines the maximum number of lines per page e g 64 A page boundary is now detected when m Form Feed character is detected or m when the number of lines per page is reached Chapter 4 The Job Ticket Editor 117 The Custom tab You can define the custom variable in the job template In this way you create a general behavior of page range printing for all printers Or you can define the custom variable in the job ticket of the job that needs to be reprinted 118 Chapter 4 The Job Ticket Editor The Fax Mail tab The Fax Mail tab The Fax Mail tab The Fax Mail tab has the following parameters The Fax Mail tab Parameter Description Mail Mail to Define the Email address of the recipient s From Define the Email address of the sender Cc Define the Email address of the recipient s Bcc Define the Email address of the recipient s Reply to Specify the Email address to use when the recipient replies to the Email message Note This Email address can differ from the address specified in the From field Subject The subject of the Email message Profile name Use the drop down box to select one of the available Email profiles Lookup Allows you to se
15. br cc 76 so 77 LEA e 78 E E AE 78 Release 79 Spo olin On aaa aaa 80 leri H M 81 PROP CIU CS E OE DE 82 The Device nennen nennen nennen nennen nnns nins nnns nns 83 OTs sess ens 25 NE 83 E 84 SPOOIOUT 85 FOCI de EORR 86 M 87 Media 89 Tray 90 Devices eene nennen nnne nnne nennen 92 The Job Store Menu ssssssssseeeee eene nennen nennen nnn innen in nnn nsns 94 Creating a New Job Store 94 Renaming a Job Store 95 Enable disable a VOIUM cccccccceccceeeeceeeseeesseeseseneeauseeeseeeeeeeeeeees 96 Printing a Job Store Folder eese 97 Print a Job store folder with options seeesesesssssss 98 View the properties of jobs in the Job 99 Delete a Job store
16. folder 126 Chapter 5 The Job Store Print with options Print with options Introduction The Print with options option allows you to specify additional print options before printing the job Toolbar button amp Print with options 1 Select the print job s from the Job Store 2 Click Print with options from the Job Store menu The Job ticket editor dialog appears allowing you to specify additional options for the print job s 4 Specify the options and click OK 5 The job s are sent to the selected Queue specified in the options Chapter 5 The Job Store 127 Printing a Job Store Folder Printing a Job Store Folder Introduction You can print individual jobs within a folder and also complete folders using the printing instructions defined by the Administrator Toolbar button amp Printing a Job Store Folder 1 Select the Job store folder 2 Click Print from the Job Store menu The print jobs within the selected Job store folder will be sent to the connected output device 128 Chapter 5 The Job Store Print a Job store folder with options Print a Job store folder with options Introduction You can print individual jobs within a folder and also complete folders using the printing instructions defined by the Administrator The Print with options option allows you to specify additional print options before printing the jobs from th
17. as all the Oc PRISMAsatellite for ERP files and setting All the disks are saved 48 Chapter 3 The Console Window Backup Option Print server backup The Print server backup saves Configuration backup Function All files that belong to the local Oc PRISMAsatellite for ERP print server The Oc PRISMAsatellite for ERP libraries located in the Windows system directories The Windows resources that are used by Oc PRISMAsatel lite for ERP Additional files that are stored under the Oc PRISMAsatel lite for ERP installation directory for example FormScape files m Print job data and tickets that are stored on the local host m The contents of the registry related to Oc PRISMAsatellite for ERP Note In case of a realm the data and ticket may be stored on different hosts To make sure that you backup both the job data and the ticket in case of a realm choose the backup type Jobs Saves all the objects defined in the whole Oc PRISMAsatellite for ERP realm This includes for example devices queues filters definition SIFs etc The Configuration backup does not include resources of FormScape projects Accelio projects or other binaries for data processing Chapter 3 The Console Window 49 Backup Option Function Jobs backup The Jobs backup saves the jobs in the print server For example the jobs that are in the queues on the local host where the backup is exec
18. flows There are two ways to pre define job flows 14 Chapter 1 Introduction The concept of Oc PRISMAsatellite for m Compatibility mode The processing steps are defined with the Administrator interface to identify jobs and process them If the job flows are complex it can be difficult for the Administrator to keep a clear overview of the processing steps Output process workflow The concept of output process workflow is introduced in Oc PRISMAsatellite for ERP 2 0 With the output process workflow the job flows are defined as a sequence of steps The execution of steps can be controlled by defining conditions The definition in steps presents a clear overview of the entire job flow for Administrators In compatibility mode a typical print job goes through four stages Stages of compatibility mode Stage Description 1 Input Jobs are created by an Input Channel At creation time of the job the information available to the input channel for example job name and user name is stored in the job ticket These job attributes can be used for further job processing After a job is accepted the first process step is RECOGNI TION 2 Recognition The Job Recognition module defines the process steps for the job s The job data and the job ticket are analyzed to define the final job ticket The Recognition Module is based on the SIF Separation Instruction File and the ART Association Rules Table Incoming da
19. for Media based printers for example Oc VP 21xx Allows you to specify which tray should be used for the banner pages 2 sided Contents Quantity or function 2 sided Option 2 sided defines if pages are printed 1 sided or 2 sided You can define the following values On The document is printed 2 sided Off The document is printed 1 sided Automatic The document is printed depending on the settings within the printer and the settings within the document Tumble Option Tumble is enabled when option 2 sided has value On You can define the following values a Off The back side of the sheet is remains as defined in the docu ment On The back side of the sheet is turned 180 degrees Automatic The tumble mode as defined in the job data is used If the job data does not contain a tumble setting the default setting of the printer is used The default of Tumble is Automatic Binding Contents Quantity or function Edge Specifies the physical paper binding edge Possible values are Left Right Top Bottom The default of Edge is Left Chapter 4 The Job Ticket Editor 111 The Output Settings tab Contents Offset Media catalog Contents Name Properties Options Contents Input tray Staple Output bin Jogging Options Contents Quantity or function Specifies how much the image on both the front and the rear of the sheet wil
20. forms Note Please note that you can also specify a Form manually Allows you to only show jobs that have a custom attribute within the Job ticket Chapter 3 The Console Window 61 Goto Goto The Goto option allows you to quickly access the following panes Jobs Queues Devices Job store 62 Chapter 3 The Console Window Refresh Refresh Use Refresh to renew the displayed information in case the screen does not show the information you expect i Note The screen is also refreshed automatically Chapter 3 The Console Window 63 Status Bar Status Bar Status Bar This option enables you to display the status bar of Oc PRISMAsatellite for ERP Console Clear Status Bar to display a larger number of jobs 64 Chapter 3 The Console Window Window Titles Window Titles Use Window Titles to display the title bar of the panes Clear Window Titles to display a larger number of jobs Tip With Window Titles cleared the window title of the Queued Jobs Jobs in Data Processing and Retained jobs pane is available in a ToolTip Chapter 3 The Console Window 65 Confirm Drag and Drop Confirm Drag and Drop You can redirect jobs or put jobs on top of a queue with an easy drag and drop operation The drag and drop operation has to be confirmed if Confirm drag and drop is selected Clear Confirm drag and drop to perform the drag and
21. function The device can send jobs to the printer The device can not send jobs to the printer 46 Chapter 3 The Console Window Input Channel Properties Input Channel Properties Use Input Channel Properties to view the properties of the available input channels From the Channel Properties window you can change the state of an input channel The possible states of the input channels are States of the input channels Contents Quantity or function ACTIVE The input channel can receive jobs NOT ACTIVE The input channel can not receive jobs Chapter 3 The Console Window 47 Backup Backup Introduction The Backup utility enables you to create a copy of the data on your hard disk In the event that the original data on your hard disk is accidentally erased or overwritten or be comes inaccessible because of a hard disk malfunction you can use the copy to restore your lost or damaged data The backup facility relies on the Windows Backup service Creating a backup can be done by either the Administrator of the system or by an Oper ator A restore action can only be done by the Administrator Both operations are always local to one system Backup options provides the following options Backup options Function Whole system The Whole system backup saves all data on the local Oc backup PRISMAsatellite for ERP server This includes the Windows files and settings as well
22. icated to generate the printer output data It also allows a higher availability of the total output management system While one system is in for maintenance the print service can continue on another system Apart from a printer device you can also specify a fax an E mail output device or a Job store Chapter 1 Introduction 11 What is Oc PRISMAsatellite for The fax output support is based on the RightFax server to take care of the actual delivery of faxes Oc PRISMAsatellite for ERP will deliver the output document to the RightFax server instead of to a physical printer This is done at the very end of the data flow which means that all options available for other devices are also available for Fax output This includes Input channels recognition splitting and data processing The Mail output channel is based on an SMTP server to take care of the actual delivery of Emails The Oc PRISMAsatellite for ERP server has to be able to contact this SMTP server Oc PRISMAsatellite for ERP can retrieve a recipient mail address and or fax number based on its name Oc PRISMAsatellite for ERP will deliver the output documents to the SMTP server instead of to a physical printer This is done at the very end of the data flow which means that all the options available for devices are also available for Mail output This includes Input channels Recognition splitting and data processing Jobs can be processed automatically without o
23. job s to and click Select The selected print job s will be redirected to the selected Queue Chapter 5 The Job Store 137 Volume properties Volume properties The volume properties dialog shows the m Name m Host Path Free disk space Total disk space 138 Chapter 5 The Job Store Folder Properties Folder Properties Introduction All folder properties are read only The general tab of the folder properties dialog shows the Name Volume Path Number of jobs in the folder Number of jobs in folder and sub folders The Printing instructions tab of the properties dialog shows If stored jobs should be deleted after submission The sorting order If reverse is selected If job bundling is selected A comment field The Storing rules tab of the properties dialog shows If jobs are stored in folders If jobs are stored in sub folders What Queues are used A comment field Chapter 5 The Job Store 139 Folder Properties 140 Chapter 5 The Job Store Chapter 6 Additional information Job States Job States A print job has different states in its life within Oc PRISMAsatellite for ERP The job state depends the phase where the job resides The following overview describes the pos 142 sible job states Possible job states State RECOGNITION DATA_PROCESS ING Description The job is under control of a recognition module This is usu al
24. menu allows you to delete a Job store folder Toolbar button Note Li When you want to delete a Job store folder that contains print jobs you will have to confirm the delete action Job store folders with Printing instructions or Storing rules can not be deleted Delete a Job store folder 1 Select the Job store folder you want to delete 2 Click Delete from the Job Store menu The selected Job store folder will be deleted 100 Chapter 3 The Console Window Volume properties Volume properties The volume properties dialog shows the m Name Host Path Free disk space Total disk space Chapter 3 The Console Window 101 Folder Properties Folder Properties Introduction All folder properties are read only The general tab of the folder properties dialog shows the Name Volume Path Number of jobs in the folder Number of jobs in folder and sub folders The Printing instructions tab of the properties dialog shows If stored jobs should be deleted after submission The sorting order If reverse is selected If job bundling is selected A comment field The Storing rules tab of the properties dialog shows If jobs are stored in folders If jobs are stored in sub folders What Queues are used A comment field 102 Chapter 3 The Console Window Chapter 4 The Job Ticket Editor The Job ticket editor The Job ticket editor Introduction
25. more jobs and drag them to another queue in the Queues pane 34 Chapter 2 Job management Restarting an Interrupted Job Restarting an Interrupted Job Introduction You can restart an interrupted job and a job in progress on a device that has run in error You can specify the start page number in one of the following ways RI Toolbar button Restarting an Interrupted Job 1 Open the Job Ticket Editor for the job 2 Click Change on the Basic tab 3 Enter the start page number in the Restart from page field Or 1 Right click the job and click Restart 2 Enter the start page number in the Restart from page field Or 1 Select a job and choose Restart from the Job menu 2 Enter the start page number in the Restart from page field Note Li The possibility to restart part of job depends of the PDL PostScript and PCL print jobs provide correct information about the number of pages in a print job Therefore you can reprint PostScript and PCL jobs from a given page number or from the page the jobs were interrupted It is only possible to reprint a PCL job if the target device supports PYL Chapter 2 Job management 35 Viewing a Job Viewing a Job Introduction When you view a document you will always see the most up to date document with re spect to the workflow steps You can also view earlier versions of the document m The input document This is the original docu
26. occurs and persists for a given period of time You can redirect one or more jobs in one of the following ways t3 Toolbar button Redirect one or more jobs 38 To D Select one or more jobs and choose Redirect from the Job menu Select the new queue from the Redirect job window Click Select Or Select one or more jobs and drag the jobs to another queue in the Queues pane Or Right click one or more selected job s in the Queued Jobs or Retained jobs pane Click Redirect Select the new queue from the Redirect job window Click Select Chapter 2 Job management Redirecting a Device Redirecting a Device Introduction You can redirect a device in one of the following ways E Toolbar button Redirect a device Select a device from the Devices pane Choose Redirect from the Device menu Select the new device from the Redirect device window Click Select Or gt bY Right click a device in the Devices pane Click Redirect Select the new device from the Redirect device window Click Select pe Pe Chapter 2 Job management 39 Redirecting a Device 40 Chapter 2 Job management Chapter 3 The Console Window The Console Window The Console Window Introduction This chapter describes in detail all menu options and panes of the Console window The Console window In the Console window you c
27. one or more jobs and hit the delete key Chapter 2 Job management 31 Scheduling a Job Scheduling a Job Introduction You can schedule jobs in one of the following ways Schedule a job 1 Right click the job in the Queued Jobs pane 2 Click Properties The Job Ticket Editor opens Change the job properties on the Scheduling tab and click OK Or 1 Double click a job The Job Ticket Editor opens 2 Change the job properties on the Scheduling tab and click OK 32 Chapter 2 Job management Suspending or More Jobs Suspending One or More Jobs Introduction You can suspend one or more jobs in one of the following ways Suspend one or more jobs 1 Select one or more jobs and choose Suspend from the Job menu Suspend one or more jobs 1 Right click one or more selected job s in the Jobs in Data Processing pane 2 Click Suspend Tip To start the suspended job s follow one of the procedures mentioned above and click on Resume instead of Suspend Chapter 2 Job management 33 Reprinting a Retained Job Reprinting a Retained Job Introduction You can reprint jobs from the Retained jobs pane in one of the following ways Reprint a retained job 1 Select one or more jobs 2 Choose Resume Top or Redirect from the Job menu Or 1 Right click one or more selected job s 2 Click Resume Top or Redirect Or 1 Select one or
28. pane Note A Volume contains sub folders with jobs These folders are only visible if they are controlled by a Process manager When a print job has an error before entering the Job Store the Incoming Jobs icon will change When a device has an error the corresponding queue icon also changes A notification window appears Chapter 5 The Job Store 125 Print jobs from the Job store Print jobs from the Job store Introduction When you print stored jobs from the Job store the print jobs will be sent to Oc PRIS MAsatellite for ERP queues The print job information optional and printing instructions for example originator host and username are used to create new print jobs in Oc PRISMAsatellite for ERP queues What happens with these print jobs depends on the output device that is connected to that queue You can print individual jobs within a folder and also complete folders using the printing instructions defined by the Administrator Jobs created from stored jobs can be handled like any other print jobs You can print the jobs using default printing instructions Those settings can also be overwritten using the Print with options feature Print jobs from the Job store 1 Select the job s in the Job store folder 2 Click Print from the Job menu The selected job s will be sent to the connected output device 2 Note This option is available if printing instructions are attached to the parent
29. same action The alternatives are listed in short procedures 26 Chapter 2 Job management Change the job properties Change the job properties Introduction Use the Job Ticket Editor to change the properties of a job You can start the Job Ticket editor in one of the following ways Change the job properties 1 Double click a job Or Select a job and choose Properties from the menu Or Right click a job and click Properties 2 The Job Ticket Editor opens Change the job properties and click OK Change the job status 1 Double click a job The Job Ticket Editor opens Click the Basic tab Select the State option Click the Change button Select the state from the New state drop down list Click OK An gt bv Chapter 2 Job management 27 Change the print order Change the print order Introduction You can change the print order in one of the following ways Change the print order 1 Select one or more jobs 2 Choose Move to top from the Job menu Or 1 Right click one or more selected job s 2 Click Move to top Or 1 Right click a job 2 Click Properties The Job Ticket Editor opens Change the job state to TOP Or 1 Drag and drop the job s within a pane to the top of the same pane Or 1 Assign a higher priority to the job on the Basic tab of the Job Ticket Editor 28 Chapter 2 Job management Use the Fo
30. starts with a set of default rules To edit the rule select the value of the ID column and double click it Use the Value drop down list to select a value Note Please note that the value of the default tray bin can be tuned from the Default drop down list Two different frames are available for Input trays and Output bins respectively Example document contains the following data The document needs to be printed on an Oc VP2090 PCL A rule is defined to re assign the 3 out of the escape sequence into the tray 1 of the printer On an Oc VP2090 the selection of tray 1 requires lt ESC gt amp 121H as printer instruction While parsing data the above escape sequence is detected and checked with respect to any existing mapping rule From the rule to re assign 3 into logical tray 1 the printer instruction from the docu ment will be replaced by the printer instruction to select tray 1 which is lt ESC gt amp l21 H Chapter 3 The Console Window Tray Mapping Tray mapping This option allows you to re assign tray numbers differently within a document Tray mapping rules defined for a printer model refer to the Administrator interface define tray mapping objects will be ignored when tray mappings are defined for a printer from the above printer model This function is limited to PCL documents Tray mapping objects are used to control the mapping of logical tray numbers to trays available on the prin
31. tab Parameter Retention period Expiration time Description Specifies the time interval in minutes for the print job to re main on the system after it has been printed The original data and the data to be printed will stay in the queue until the job is printed and until the retention period has expired Use this option to save the print job for reprints Select INFINITE to let the print job remain on the system permanently The default of Retention period is o delete immediately Note Since the attribute is checked periodically a job can still exist for a short time after the period has expired Define the day and time to delete jobs from the queue that have not been printed yet The job is deleted from the queue at the defined time on the defined day of the week This option is not used when you do not define a time A job can leave the queue in two ways m The job is printed m The job is not printed but it is removed by this option You can define both option Print after and option Expiration time The time defined for option Print after must expire before the time defined in Expiration time Otherwise the job is rejected Note Since the attribute is checked periodically a job can still exist for a short time after the period has expired Chapter 4 The Job Ticket Editor 109 The Output Settings tab The Output Settings tab Introduction The Output Settin
32. tray mapping object to be defined The object may be defined for a printer model within the Administrator interface or for a specific device Console inter face i Note When a device tray mapping object is available for both a device model and for a device only the tray mapping defined for the device will be used Formatter Archive profile Formatter identifies the type of output for the ODDe e Form application Allows you to select a profile that controls the export of jobs for instance to an archive system Account Identifies an account number This identifier will be saved as a field of the record written in the accounting file at job completion The field is only available to the Job template editor It can also be initialized from the incoming Job ticket or during the recognition process Chapter 4 The Job Ticket Editor 115 The Advanced tab Component Functional name Allows you to specify value that can be assigned as a job class attribute Recipient Identification of the recipient s of the printed document This is a free string The default of Recipient is an empty string Content type This option refers to the type of data It usually refers to the PDL Page Description Language of the document The at tribute is mainly used for information purposes Group Identifies a group of users This attribute should be considered as a dedicated comment PIF name Since For
33. CL viewer window The PCL viewer window Introduction The PCL viewer application enables you to check the contents and layout of the print job For help with the viewer refer to the online help of the viewer i Note In cases where a Windows printer is available it is possible to print from the viewer However we recommend that you print your jobs via the Console interface of Oc PRISMAsatellite for ERP Job Ticket To change the properties of the job from the Viewer window click Job Ticket 150 Chapter 7 Hidden The Schedule Pane tab The Schedule Pane tab Introduction On this tab you can change the colors of the Schedule Pane Background Printing Jobs Waiting Jobs Holding Jobs To change the colors pe Pe an Clear Use default Click the color option you want to change The Color sheet opens Click the color you want to apply or dick Define Custom Colors to create your own color Click OK The Color sheet closes Click OK or click Apply Chapter 7 Hidden 151 The Device Colors tab The Device Colors tab Introduction On this tab you can change the colors of the device m Error messages m Warning messages The Device Colors tab anh 1 Clear Use default 2 Click the color option you want to change 3 4 Click the color you want to apply The Color sheet opens or click Define Custom Colors to create your own co
34. Job template To select a Job template from the list of defined ones select the Static option and select the Job template from the list using the gt gt button To select a Job template based on a value of a Job ticket at tribute select Dynamic and enter the name of the job attribute or select it from the list Printing instructions Component Functional name Target Queue The name of the target Queue can be selected in a similar way Static selection allows you to select from the list while dynamic allows you to identify the name of the Queue from the value of a Job ticket attribute The gt gt button is used to select a Queue whatever is selected Static or Dynamic Jobstore Selecting the Jobstore check box will limit the list of Queues displayed to the Queues feeding the job store Comment The comments specified by the Oc PRISMAsatellite for ERP Administrator are displayed here Chapter 7 Hidden 159 Storing rules Storing rules The storing rules tab allows you to view the following settings 160 Component Stored in folder Sorted in sub fold ers Functional name Indicates that the print jobs are stored in the selected folder Indicates whether print jobs are sorted in sub folders of the se lected folder Replace existing jobs When a job is stored in a folder you may want it to replace the job s with the same name stored in the same fo
35. Remote Connection m Remote console The remote console is started from a client host Remote console software must be installed on the client to connect to the Oc PRISMAsatellite for ERP server After authentication the user has remote access to most of the features of the native console Both the client and the Oc PRISMAsatellite for ERP server must be in the same network m Web console After authentication the user has remote access to queues devices jobs and job store The level of details is less than for the native or remote console Chapter 1 Introduction 17 The concept of Oc PRISMAsatellite for Input Channels An Input Channel collects the data and creates print jobs Several data streams can be received in parallel Input channels are independent of the job format The following channel types can be configured Channel types Type SAP Description The SAP input channel offers the job submission and tracking from a SAP application Office The Office input channel offers Windows users an access to printers in the network Printers can be shared Documents sent to such a printer will be routed via Oc PRISMAsatellite for ERP Raw Socket Legacy Hot folder Job queue 18 Accepts data over a configurable socket port number and gener ates a job in Oc PRISMAsatellite for ERP It simulates a PJL printer each application generating data for a PJL printer can be connected t
36. The overview tab The Overview tab gives you an overview of print job attributes and their assigned values which are not visible in the other tabs The attributes are shown with a leading character that reflects the status of the attribute the attribute is read only the attribute can be written Click the object to open the attribute field for modifica tion Double click the objects in the tree to expand or close the tree Tracing Job ticket only The Overview tab also contains the Job Processing Trace button When you click this button a separate window will appear that contains all steps processed by the job so far This window is in read mode and is not updated while opened The Job processing trace consists ofa sequence of records that contain a time stamp and a text identifying the step It also contains the resources or results related to the step Chapter 4 The Job Ticket Editor 121 The Overview tab 122 Chapter 4 The Job Ticket Editor Chapter 5 The Job Store The Job store pane The Job store pane Introduction Jobs can be automatically processed without operator intervention or they can automat ically be put into job storage waiting for the operator to define the processing The Job store gives you access to your jobs as in a file manager To access the Job store click the Show Job store button in the toolbar The Job Store The job store contains Volumes and Fo
37. ables eee 117 D Delete Job Delete Job eerte tnnt 76 Delete Job store folder Delete Job store folder 100 134 Devices properties Devices properties eeeeeee 45 92 Drag and drop Drag and drop niece tnr terret 66 E Edge Edg acie ennemis 110 Enable disable Volume Enable disable Volume 96 Error message Error Message eec ees 155 Expiration time Expiration nnns 108 F Fax 119 Folder Folder 124 Folder properties Folder properties 102 139 Form osse cet nU nam AG 29 83 Formatter Formatter 113 Free variables Free variables 117 Header Head r coste nane peas ro 110 114 Hold 161 Index Hold tetris 78 Incoming jobs Incoming jobs 124 Input channel Inp t channel terrere 47 Input tray ii pUt tray E 110 InputPageRange InputPageRange 5 52 ntes 117 Introduction to the Console Window Introduction to the Console Window 21 J Job 53 Job Management Job Management 54i 26 Job Processing Trace Job Processing Trace eee 121 Job properties Job properties 27 Job States Stat s e sates 142 Job status Ob St
38. an reach all actions and dialogue boxes available in Console via the menu bar right click an object to open the contextual menu resize open and close the window and internal panes click a toolbar button to start an action use the navigation bar to switch between Jobs Queues Devices and Job Store More characteristics of the Console window changes to the interface are restored at the next logon a menu item or toolbar button is dimmed if the currently selected object does not allow the action at least one of the panes must remain open 42 Chapter 3 The Console Window Hosts Properties The File Menu Hosts Properties Use Hosts Properties to view the state of the available hosts You can not change the state of the hosts from the Console interface The possible states are m ACTIVE MASTER m ENABLED m DISABLED Chapter 3 The Console Window 43 Queues Properties Queues Properties Use Queues Properties to view the properties of the available queues This is the window from which you can control the Job Store The available type of queues are m Printer fax mail queue m Job store queue m Archive queue Every queue has a dedicated icon 44 Chapter 3 The Console Window Devices Properties Devices Properties Use Device properties to view the properties of the available devices Toolbar button Click a device to display the fo
39. are created by an Input Channel At creation time of the job the information available to the input channel for example job name and user name is stored in the job ticket These job attributes can be used for further job processing 16 Chapter 1 Introduction The concept of Oc PRISMAsatellite for ERP Description 2 Execution The output process workflow which is assigned to the input queue is executed An output process workflow consists of four phases m The modification phase The incoming data can be transformed For example you can use an input filter or a TRF m The creation phase Certain data can be extracted from the data flow Data can also be split For example you can use SIF objects m The preparation phase This phase can enhance data by applying e Form application m The distribution phase This phase delivers documents to the suitable output device These phases are executed in a sequence of steps The steps can be executed under certain conditions The conditions are equivalent to the ART concept but are now available for every step Interfaces The three interfaces Console Administrator and Programmer provide for control of the system on three different user levels Several forms of the Console are available m Native console The native console is started locally on the Oc PRISMAsatellite for ERP server The user can connect to the server via a local log in or via a Windows Desktop
40. atus 27 Job store QC 124 Job store pane Job store 124 Job Ticket Editor Job Ticket Editor esses 27 Job ticket editor Job ticket editor sess 104 Job Ticket Properties Job Ticket Properties eee 71 Job toolbar Job toolbat a asocoxeco orones 53 Job wrapping Job Wrapping erro mente 114 L Lookup aun acuerdas 119 Lookup table Lookup table 114 162 Mail from Mail inate 119 Mail to Mail 119 Mailbox Mailbox 114 Mailbox lookup Mailbox look p 114 Main device Main device esee 87 Media REPERI BANT 89 Media header page Media header page recette 110 Media Mapping Media Mapping 89 Miscellaneous Miscellaneous eese 114 mount unmount on a device mount unmount on a device 29 N Not available features Not available features sess 87 Offset Set eec EA 110 Open on error Open 0n eEOr nei ss 55 Open on warning Open on warning e Output bin Output bim 110 Output settings Output settings 110 PCL viewer PCL Wie Wer
41. c VP 2105 the mapping for Input bins is defining a set of 4 values defining the media for each logical number Paper size Media type Media color Media weight In other cases the mapping is simply an association of 2 numbers Chapter 3 The Console Window 89 Tray Mapping Tray Mapping Introduction 90 Tray mapping objects can be used to adjust tray selection from a document to tray numbers available on the printer Tray mapping can be defined for a given printer model within the Administrator interface or for a specific device from the Console interface The object created from the Console is not visible from the Administrator interface When a device tray mapping object is available for both device model and a for de vice only the tray mapping defined for the device will be used When a tray mapping object is available while printing either defined per device model or per device by default tray mapping always takes place This behavior can nevertheless be tuned from the Job ticket Job template using the Advanced tab Tray mapping option Mapping applies to both Input trays and Output bins They are limited to PCL docu ments Any rule consists of 2 fields m Id stands for the value found in the printer instruction out of the document Values can be selected in the range of 1 to 128 m Value stands for the logical unit Creating a mapping rule object always
42. cessing items are shown here Note Use the gt gt gt button to add not used processing items to the Used section All the processing items used for the selected Job template are shown here Note Use the button to remove used processing from the Used section Parameters The parameters are displayed in read mode for each selected Data processing item from the Used pane Chapter 4 The Job Ticket Editor 113 The Advanced tab The Advanced tab The Advanced tab 114 Component Print mode Functional name Raw Raw mode controls the rendering of the document When set data is given as is to the output device without any translation of Job ticket attributes into device specific commands Mailbox Mailbox can only be selected for devices that support Mailbox The mailbox recipient can be specified here Note 2 no mailbox lookup table is specified if the resolu tion returns empty the mailbox recipient name re mains unchanged Security You can specify a PIN code Security This password has to be confirmed on the printer when print ing from the mailbox Printer settings Select one of the available Printer settings objects here Mailbox lookup Allows you to select a Mailbox lookup table Mailbox resolution takes place at the end of the recognition process The attribute can not be specified using the Job ticket edit
43. ck Start on the Taskbar Click Programs Click Oc PRISMAsatellite for ERP Click Oc PRISMAsatellite for ERP Console Or double click the short cut icon on the desktop Start the remote console pe Click Start on the Taskbar Click Programs Click Oc PRISMAsatellite for ERP Click Oc PRISMAsatellite for ERP Console Or double click the short cut icon on the desktop You are asked tor authenticate yourself Define m Thenameofthe Oc PRISMAsatellite for ERP server that you want to access remotely m Your user name and password Chapter 1 Introduction 23 Quit Oc PRISMAsatellite for ERP Console Quit Oc PRISMAsatellite for ERP Console Introduction You can quit Oc PRISMAsatellite for ERP Console in one of the following ways Quit Oc PRISMAsatellite for ERP Console 1 On the File menu click Exit Or On the title bar click X Or Right click the title bar and click Close Or Press Alt F4 Note You can close the Oc PRISMAsatellite for ERP Console while print jobs are still being submitted from the Job store In that case you are asked to confirm that you want to close the Oc PRISMAsatellite for ERP Console 24 Chapter 1 Introduction Chapter 2 Job management Job Management Job Management This section describes how you can start your daily tasks The interface offers you several alternatives to execute the
44. d time when the job was submitted Size Displays the size of the job in bytes The value is independent of the number of copies Title Displays the title of the job The default of Tide is the name of the first document within the job User Displays the name of the user who submitted the job Displays a name assigned to the job for easy identification Host Displays the host name where the job was submitted Comment A free string for remarks about the print job The default of Comment is an empty string Status Contents Shows the status of the job The Change button allows you to change the status Specifies the cause of the error during the preprocessing phase or while printing Printed Sent When printing is in progress the percentage already send or printed depending on the level of comfort of the printer is indicated together with the number of copies already handled Render The name of the output device printer that has processed the output printed the job Chapter 4 The Job Ticket Editor 105 The Basic Tab Destination Contents Destination Quantity or function Identifies the queue that manages the job One or more devices can be the target of the specified queue The destination is mostly fixed at job submission For example a user in a windows environment selects the printer to print Note Job recognition can also define the destination
45. drop operations without confir mation 66 Chapter 3 The Console Window Suspend The Job Menu Suspend Use Suspend to interrupt one or more jobs Job toolbar button Chapter 3 The Console Window 67 Resume Use Resume to start one or more suspended jobs Job toolbar button 68 Chapter 3 The Console Window Move to Move to Top Introduction The Move to top option allows you to change the order of jobs in Queues 5I Toolbar button amp Move to Top Select a job and click Job Move to top to move the selected job to the first position in the Queue Chapter 3 The Console Window 69 Redirect Redirect Use Redirect to move one or more selected jobs from the Schedule or Queued Jobs pane to another queue Jobs with the state Top are placed as the first jobs in the new queue Jobs with a state different from Top are placed as the last jobs in the new queue Job toolbar button E 70 Chapter 3 The Console Window Activate Activate Use Activate to activate jobs m That are in the SCHEDULED status m for which the WAIT FOR ACTIVATION status was selected in the job ticket Toolbar button Chapter 3 The Console Window 71 Restart Restart Use Restart to restart a job that has been interrupted or to restart a job after a device
46. e option allows you to change the name of a Job store folder Rename a Job store folder 1 Select the folder from the Job store volume that you want to rename in the Job store pane 2 Click Rename folder from the Job Store menu Change the Job store folder name and press Enter Chapter 3 The Console Window 95 Enable disable a Volume Enable disable a Volume Introduction Use the Enable Disable options from the Job Store menu to enable or disable the se lected Volume Toolbar buttons and Enable disable a Volume 1 Select the Volume in the Job store pane 2 Click Enable from the Job Store menu to enable a Volume Click Disable from the Job Store menu to disable a Volume Note Li A Volume contains sub folders with jobs These folders are only visible if they are controlled by a Process manager 96 Chapter 3 The Console Window Printing a Job Store Folder Printing a Job Store Folder Introduction You can print individual jobs within a folder and also complete folders using the printing instructions defined by the Administrator Toolbar button amp Printing a Job Store Folder 1 Select the Job store folder 2 Click Print from the Job Store menu The print jobs within the selected Job store folder will be sent to the connected output device Chapter 3 The Console Window 97 Print a Job store folder with options Print a Job store
47. e Job store folder Toolbar button Print a Job store folder with options 1 Select the Job store folder 2 Click Print with options from the Job Store menu The Job ticket editor dialog appears allowing you to specify additional options for the print jobs 3 Specify the options and click OK The print jobs within the selected Job store folder will be send to the selected queue Note Li Another way to print with option is to drag and drop a folder to the destination queue The option dialog box will appear with the queue name filled in Chapter 5 The Job Store 129 View jobs from a job store folder View jobs from a job store folder Introduction You can view jobs from the job store folder Toolbar button View jobs from a Job store folder 1 Select the print job that you want to view in the Job store folder 2 Click Properties from the Menu bar or select Properties from the contextual menu 130 Chapter 5 The Job Store Delete print jobs from a Job store folder Delete print jobs from a Job store folder Introduction You can handle print jobs in Job store folders like any other print job so you can delete print jobs from the Job store folder Toolbar button X Delete print jobs from a Job store folder 1 Select the print job s you want to delete in the Job store folder 2 Click Delete from the Job menu The selected job s will be deleted f
48. e interface of Oc PRISMAsatellite for ERP enables you to m manage the print jobs m manage folders and print jobs stored into the job store m manage the printers and queues assigned to you by the Administrator of the system Several views are available Each view focused on one aspect of Oc PRISMAsatellite for ERP management specific view gives a global overview of the state of the jobs queues and printers You can easily view the occupation rate of the queues so you can plan the print jobs for the next hours or even days You can easily determine when resources are free and which resources need manual intervention The window of Oc PRISMAsatellite for ERP Console consists of the following parts Oc PRISMAsatellite for ERP Console parts Contents Quantity or function Title bar The title bar shows the name of the application and enables you to minimize maximize and close the application Menu bar The menu bar provides access to all actions and options of the application Toolbar The toolbar is adapted depending on the current view in order to quickly access the mostly used actions Allows quick access to the individual panes Navigation pane Note You change the order of the items in this pane Use drag and drop to reorder the items Shows all the available jobs in a list Jobs pane Note Multiple selection is possible here Chapter 1 Introducti
49. enables you to change job attributes of the received jobs The job attributes are saved in a Job ticket and can be changed with the Job ticket editor Examples of attributes which can be changed are m the paper input tray of a printer m the schedule of the print jobs the duplex print mode Chapter 1 Introduction 13 The concept of Oc PRISMAsatellite for The concept of Oc PRISMAsatellite for ERP Introduction This topic describes the functional modules of Oc PRISMAsatellite for ERP Further the data flow of print jobs is described For a good understanding of the concept the definition of a job ticket and a print job is given at front Job ticket A job ticket contains the process and print instructions of the associated data file Print job A print job is the association of the data file to be printed and a job ticket Oc PRISMAsatellite for ERP is designed to be an automatic Output Management System it can be configured to handle documents received and print them without any human intervention The job flow within Oc PRISMAsatellite for ERP is shown in the illustration Distributed Job Store below 5b Other printers gt Oc printers HK job kl p submission s Job Recognition Viewer Process Manager Administrator Programmer Console 1 The concept of Oc PRISMAsatellite for ERP Job flow Jobs are processed according to pre defined
50. error va Toolbar button Note 2 The possibility to restart part of job depends of the PDL PostScript and PCL print jobs provide correct information about the number of pages in a print job Therefore you can reprint PostScript and PCL jobs from a given page number or from the page the jobs were interrupted It is only possible to reprint a PCL job if the target device supports PYL 72 Chapter 3 The Console Window View Document View Document Use View Document to open the Document Viewer Job toolbar button You can view different stages of the same document m View document View the final stage of a document For example the document after the application of filters m View temporary document View the document before the application of filters m View input document View the document as received on job arrival Chapter 3 The Console Window 73 Print Print This option allows you to print the selected job s Toolbar button amp 74 Chapter 3 The Console Window Print with options Print with options Introduction The Print with options option allows you to specify additional print options before printing the job amp Toolbar button Print with options 1 Select the print job s 2 Click Print with options from the menu The Job ticket editor dialog appears allowing you to specify additional options for
51. evice notification window opens when m a printer warning or error occurs m anew job has the state SCHEDULED the WAIT FOR ACTIVATION job at tribute was specified m you drag the device icon out of the Devices pane The window shows the current state of the device This information is equal to the infor mation shown in the Device pane By default the window stays on top of the desktop until you close it In the Device notification window you can m perform every operation that is available in the Devices pane m select or clear Auto Close Open on error When you select Open on Error the Device notification window opens automatically in case of a printer error Clear this option if you do not want that the Device notification window opens on an error Open on warning When you select Open on warning the Device notification window opens automatically in case of a printer warning Clear this option if you do not want that the Device notification window opens on a warning Auto close Select Auto close when OK to close the Device notification window automatically after you solved the printer error or printer warning Chapter 3 The Console Window 55 Job Store Job Store You can select or deselect the following items Stored jobs Folders Schedule 56 Chapter 3 The Console Window Error Jobs Error Jobs Allows you to specify if you want to open the Jobs i
52. folder with options Introduction You can print individual jobs within a folder and also complete folders using the printing instructions defined by the Administrator The Print with options option allows you to specify additional print options before printing the jobs from the Job store folder Toolbar button Print a Job store folder with options 1 Select the Job store folder 2 Click Print with options from the Job Store menu The Job ticket editor dialog appears allowing you to specify additional options for the print jobs 3 Specify the options and click The print jobs within the selected Job store folder will be send to the selected queue Note Li Another way to print with option is to drag and drop a folder to the destination queue The option dialog box will appear with the queue name filled in 98 Chapter 3 The Console Window View the properties of jobs in the Job store View the properties of jobs in the Job store Introduction The Properties option allows you to view the properties of jobs in the Job store Print a Job store folder with options 1 Select the Job store folder 2 Select a job in the Job store Click Job Properties The Properties dialog will show the properties of the selected job Chapter 3 The Console Window 99 Delete a Job store folder Delete a Job store folder Introduction The Delete option from the Job Store
53. gs tab has the following parameters i Note Whether an option can be selected depends on the printer model used The output settings To distinguish the boundaries of the print jobs easily you can add the following pages to a job m Header m Trailer m Separator By default there is no additional page Additional Pages Parameter Description Additional Pages Header Starts the print with an additional Banner page You can select one of the specified banner pages from the list Select None if you don t want to use a Banner page Select Standard to use the default Banner page You can also specify the Media settings for example the tray number for the Banner page Trailer Ends the print with an additional page The contents of this trailer page is fixed and includes the following information Job title Job identifier Name of the host where the job was submitted Document name Priority Job owner Name of the printer that was used to print the document Submission time Start of print time End of print time 110 Chapter 4 The Job Ticket Editor The Output Settings tab Parameter Description Separator Inserts an additional page between sets of copies The contents of this separator page is fixed and includes only the Document name Media header Allows you to specify Media type that has to be used for the page header page This option can only be used
54. he Console Window Backup Backup location Backup creates a duplicate copy of the selected data on your hard disk by backing up the data to another storage device such as a hard disk or a tape When you select File you must enter the name and the path of the backup file that will contain the saved data When you select Tape you must enter the name of a media pool that indirectly will specify the tape device that Windows will use to save the data Media pools The Windows Administrator must define the media pools media pool is defined in Windows it is a collection of tapes or disks to which the same management policy applies All media in a Removable Storage system for example a tape drive belong to a media pool and each media pool holds only one type of media The backup utility uses media pools to gain access to specific tapes or disks within a library To define and manage the media pools start the Windows Computer Management program Start menu Programs Administrative tools Computer management The media pools objects are defined in the tree branch Storage Removable Storage Media pools Please consult the Windows online help to get detailed information on how to use media pools for you backup device Temporary files directory Some temporary files may be necessary to prepare the backup operation The specified directory will be used to store these files Specifying a network path can be necessary if the loca
55. he following settings Component Delete stored jobs after submission Functional name Allows the Oc PRISMAsatellite for ERP Administrator to specify if the print job must be removed from the Job Store after the job was submitted successfully to the output queue not after it was printed Sort by Include subfolders The Oc PRISMAsatellite for ERP Administrator can define the order in which the jobs within a folder are submitted to an output queue Available criteria are m Job Name alphabetical order of job name m Store Time the time the job was stored If the folder contains sub folders the jobs are submitted in the specified order within each sub folder There is no sorting across sub folders The sub folders are always processed in their alphabetical order of name Note By default no sorting will be used Select this option if you want to include subfolders If the folder contains sub folders the jobs are submitted in the specified order within each sub folder There is no sorting across sub folders The sub folders are always processed in their alpha betical order of name Reverse The Oc PRISMAsatellite for ERP Administrator can specify to submit jobs in the reverse order as specified in the Sort by section 156 Chapter 7 Hidden Printing instructions Component Functional name Job bundling Allows you to bundle a set of jobs so that they are printed as a single j
56. he time scale Chapter 3 The Console Window 59 Filter job views Filter job views Introduction You can activate a job selection filter to restrict the list of jobs in the Oc PRISMAsatellite for ERP Console Only those jobs that meet the criteria in the filter will be displayed in the Jobs section Specify the Job filter m Click the Jobs section m Click View Filter job views The Job selection dialog appears m Specify the job filter parameters and click OK Note Use the Reset button to clean up all fields and reset the job filter parameters When you have activated a job filter this will be indicated in the Oc PRISMAsatellite for ERP Console by a filter icon Job filter parameters 60 Component Functional name Activate job selec Select this option to activate the job filter tion filter Status Allows you to filter jobs by job status Submitted Allows you to filter jobs by date Queue Allows you to only show jobs from a specific Queue Note Please note that you can also specify a Queue manually Owner Allows you to only show jobs from a specific Queue Name Allows you to only show jobs from a specific Name Chapter 3 The Console Window Filter job views Component Functional name Allows you to only show jobs that use a specific Form The drop down list for Forms allows you to filter per Form name It does not allow you to filter all jobs without manual
57. instructions Component Job templates Use stored job tick et Processing Functional name You can select a Job template from the list of Job templates al ready available If several Job templates are selected printing the stored jobs will lead to the creation of several jobs in the queues one for each Job template multi processing When bundling and multi processing are used together first the jobs are bundled to build one or several new documents After that several jobs are created for each bundled document one job per processing The Use stored job ticket option allows you merge the ticket settings of the stored job with the selected Job template to pro duce the job ticket of the submitted job Note If this option is set to No the ticket attributes of the stored jobs are ignored when they are printed Several workflows can be referred to in order to allow multi processing Several rule entries need to be defined for that pur pose The editing of rules is done in a separate window The order of the rules can be tuned with the up and down buttons Rules can also be deleted with the delete button i Note A Job template is mandatory while a Queue name is optional The selection of Queue makes the Job tem plate focus on workflow only Static dynamic 158 Chapter 7 Hidden Defining the workflow for a job is based on Job templates The name of the Job template must refer to an existing
58. l move from the specified binding edge The unit is in millimeters The default of Offset is o millimeters Quantity or function Specifies the name of media known by the printer Oc VP2110 printer The Media name has to be selected from the list that is retrieved from the printer Note The Name field is created using the media catalogue entries retrieved from the printer if a destination Queue has been selected in the Basic tab If no destination Queue has been selected any string can be used for this field no validation will be performed Lists the properties of the media like the color weight Note The Properties field is only available in read mode Quantity or function Specifies the input tray from which the paper must be fed The default of Input tray is empty Specifies whether or not the printed job must be stapled If multiple collated copies are requested each copy is stapled The default of Staple is No Specifies the output bin for the printed job The default of Output bin is empty Select the offset stacking on the printer Quantity or function Resolution Specifies the resolution in which the print job has to be printed The default of Resolution is empty 112 Chapter 4 The Job Ticket Editor The Processing tab The Processing tab The processing tab Parameter Data processing Description Available All the available pro
59. l system is low on free disk space See also the Job store backup section Oc PRISMAsatellite for ERP service The Oc PRISMAsatellite for ERP Print Server service must be stopped before any backup or restore operation can take place The Oc PRISMAsatellite for ERP backup and restore utility takes care of stopping and starting the Oc PRISMAsatellite for ERP service Backup and restore will only continue if the service is stopped Backup procedure 1 Click Backup from the File menu 2 Click the required type Enter the name of the backup in the Backup to field Or click Browse to browse to the backup location Chapter 3 The Console Window 51 Backup 4 Click OK The Windows Backup service starts 52 Chapter 3 The Console Window Jobs The View Menu Jobs Introduction You can m select this option to open the Job toolbar m clear this option to close the Job toolbar m specify notification options Auto close Select Auto close when OK to close the Job notification window automatically after you solved the printer error or printer warning Chapter 3 The Console Window 53 Queues Queues You can select or deselect the following Queues options Queues Schedule Devices Jobs in pre processing Queued jobs Retained jobs 54 Chapter 3 The Console Window Device notification window Device notification window Introduction The D
60. lder So if you just want to save the latest version of a job select the Replace existing jobs option Queues Indicates the Queue s connected to the selected folder Comment The comments specified by the Oc PRISMAsatellite for ERP Administrator are displayed here Chapter 7 Hidden Index PPM MEHR 119 A Account ACCOUNT estive reset iori Sn a iria t 114 Activate ASUVATE 71 Additional Pages Additional 110 Adjust Date Time Adjust Date Time eee 154 Administrator Administrator 19 Advanced tab Advanced tab esee 114 Archive profile Archive profile siisii 114 Auto close A to clsema rnia 55 B Backup Back tips essen EA aen 48 Backup device Back tipsdevice eterni 87 Backup devices Backup devices eer trio 87 110 Basic Tab Job Ficket Edttot me 105 C Capabilities Capabilities 89 Class a 113 concept rj H 14 Console window Console window esses 42 Content type Content type ssiri asirieni 113 Create Job store folder Create Job store folder 94 133 Custom tab Custom tab 117 Custom variables Custom vari
61. lders Job store items Component Volume Folder Functional name The volume specifies a location on a hard disk where print jobs and folders can be stored Folders are part of a volume and allow you to group print jobs Double click the volume to view the available folders Incoming Jobs Shows all jobs currently in processing mode in the input queues connected to the Job store but not stored yet Jobs that can not be processed due to an error are displayed with a special icon The layout of the columns is similar to the Queued Jobs pane used for output queues Additional columns are available that specify the name of the input queue the destination volume and folder defined for that queue This allows you to sort jobs by input queue or by destination in the Job store Job store Shows the jobs stored in the folder currently selected in the Job Store pane When you select a volume in the Job store pane the Stored jobs pane is empty The columns of this pane are similar to the other print job panes with no ranking information An additional column specifies the job name of the stored job The Job Store pane shows the m Job store volumes and folders m Incoming jobs with corresponding job status Stored jobs a m Output queues a Indication on the device status through the Queue icons 124 Chapter 5 The Job Store The Job store pane m Currently printing and waiting jobs in the Schedule
62. le sending data to the printer Priority Job attribute that influences the job scheduling Process Manager The user who controls the jobs within a set of queues Programmer The user who maintains and programs the system Queue A collection of print jobs that wait to be processed Realm A group of servers under the control of one security database Recognition Process that identifies the attributes of a print job Redirect Process that diverts data from its normal destination to another destination 146 Chapter 6 Additional information Glossary SAP Enterprise Resources Planning ERP application from the German company SAP Scheduling policy A method used to schedule jobs for execution SIF Separator Instruction File A recognition program that scans the data stream on pro grammed search criteria The SIF can split up the data stream into smaller parts and adds job attributes to the job ticket SNMP Simple Network Management Protocol A widely used network monitor and control protocol Suspend To pause a print job Top Assigns the highest priority to a job and places the job as the first job in the queue TRF Translation Filter A process that changes the format of incoming data for example EBCDIC to ASCH Viewer A program that displays the contents of a file Chapter 6 Additional information 147 Glossary 148 Chapter 6 Additional information Chapter 7 Hidden The P
63. lect a Mail lookup table The lookup table allows you to link a name to an Email address The address resolution is ignored if no lookup table is specified The job is forced in SUSPEND state when the address resolu tion fails i Note For more information about lookup tables please refer to the Oc PRISMAsatellite for ERP Technical Refer ence Manual Fax Fax to name Specify the recipient name Fax to number Specify the recipient fax number This number will be used to send the fax to Chapter 4 The Job Ticket Editor 119 The Fax Mail tab Parameter Profile name Description Specify the user ID of the sender This user ID has to be a valid ID on the RightFax fax server Use the drop down box to select one of the available fax profiles Note Fax settings can be composed during the recognition phase or by using a fax profile Fax profiles allow you to use the settings from the profile for the specific job Allows you to select a Fax lookup table The lookup table allows you to link a name to an Fax number The address resolution is ignored if no lookup table is specified The job is forced in SUSPEND state when the address resolu tion fails i Note For more information about lookup tables please refer to the Oc PRISMAsatellite for ERP Technical Refer ence Manual 120 Chapter 4 The Job Ticket Editor The Overview tab The Overview tab
64. lite for ERP 23 Quit Oc PRISMAsatellite for ERP 24 Chapter 2 Job managemient 11 1 1 ro kon n Lada 25 Job Managemlirit co se ctesia ete des LE eot aannaaien BER Pg e ui a 26 Change the job properties cccscessesssseesseeaneeeeeceeeeeeeeeeeseeessessssseeeeees 27 Change the print 28 Use the Form attribute usesesssssssssssseseeeenenee nennen nnns 29 Deleting One or More Jobs esses 31 Scheduling a 32 Suspending One or More Jobs essere 33 Reprinting a Retained Job essssssssssseseseeee eren 34 Restarting an Interrupted eene enne 35 Viewing a eked 36 Redirecting or More nennen 38 Redirecting a 39 Chapter 3 The Console Window eeeeeeeee eese 41 The Console Window ccccccssscccccceesceeeceeceeeeseeesseessscessssnnseanseeecseeeneeeeeees 42 The IA H 43 Hosts Properties eee Deed aa eos ti TC aE 43 Queues
65. llowing device information Device information Contents Quantity or function Comment Displays the Comment string from the Job Ticket Message Displays the current device state Active job Displays the title of the job Model Displays the printer model Speed Displays the nominal speed of the printer model Redirect to Use Redirect to redirect the selected device to another device Redirection is permanent When you redirect a device all active jobs are interrupted and routed to the target device All waiting jobs and new jobs are automatically forwarded to the target device The redirection remains active until you cancel it Form Allows you to mount unmount a Form on the device Spoolout Use Spoolout on to start the device to send jobs to the printer The Spoolout off option enables you to temporarily stop the device to send jobs to the printer Tray mapping The check box is set when a tray mapping object is attached to the device When you uncheck the Tray mapping check box the tray mapping object linked to the device will be deleted after a con firmation message Tray mapping objects linked to the device are not visible in the Administrator interface From the Device properties window you can m redirect a device m mount or unmount a From m change the Spoolout setting of the device Chapter 3 The Console Window 45 Devices Properties Spoolout setting Contents Quantity or
66. lor Click OK The Color sheet closes Click or dick Apply 152 Chapter 7 Hidden The Window Background tab The Window Background tab Introduction On this tab you can change the background color of all panes in the Console interface Change the background color 1 Click Default color or Default bitmap to apply a default scheme Or 2 Click Bitmap file to apply your own bitmap Chapter 7 Hidden 153 Adjust Date Time Adjust Date Time Use Adjust Date Time to access the Windows 2000 date and time setting For more information on the date and time setting refer to the Windows 2000 online help 154 Chapter 7 Hidden Error message Error message Introduction The error information window opens when an error or warning occurred The message informs you on the nature of the problem The window stays on top of the desktop until you close it Error message 1 Click OK Information for Oc Service If you cannot solve the problem yourself and you call Oc Service keep the following information at hand your company name and your own name your Oc account number the version number of Oc PRISMAsatellite for ERP the nature of the error that occurred the exact warning or error message including the error number if any Chapter 7 Hidden 155 Printing instructions Printing instructions The printing instructions tab allows you to view t
67. ly the first state a job may receive when the job enters Oc PRISMAsatellite for ERP The state RECOGNITION will not be assigned to a job if both the input channel and the queue have no SIF attached The job is under control of a document processing module DEVICE ERROR SUSPEND The job is interrupted manually To print the job state must be changed to WAIT or TOP manually WAIT The job is ready to print and wait for the target device to be come available TOP The job is the first job in the queue ACTIVE The job and the target device are ready to print SCHEDULED The job attribute Wait for activation is set A manual confir mation is required to start the print job to print FILE TRANSFER The files needed for the print job must be local on the host be fore the print job can be sent to the device A job gets the state FILE TRANSFER during the transfer of the job data INTERRUPTED The target device ofthe print job in was stopped while the print job was in process TERMINATED The print job is complete The target device of the print job is in error The state is dis played with a complementary error message SENT The document has been transferred to the device Printing is still in progress This state is only supported for devices that are able to acknowledge the rendering of the document Chapter 6 Additional information Glossary Glossary Introduction This topic defines ma
68. m Merge is a Data Processing module the associated variables can be specified here Select the name of the PIF to use PIF variables The PIF variables are available in a text box Line feeds are translated into space characters by the editor When the PIF variables are displayed the instructions are displayed on sepa rate lines 116 Chapter 4 The Job Ticket Editor The Custom tab The Custom tab Introduction The Oc PRISMAsatellite for ERP Programmer interface can be used to add custom variables Custom variables attributes will become available within the entire Oc PRISMAsatellite for ERP environment The Custom tab Component Custom variables Free variables Functional name Insert a custom variable m Click Insert to insert a custom variable m Select one of the custom variables that were created using the Oc PRISMAsatellite for ERP Programmer interface m Enter the value for that custom variable and click OK Remove a custom variable m Select the custom variable that you want to remove m Click on Remove Modify a custom variable value m Select the custom variable and click in the Value cell The Value cell will change and can be edited m Change the value and press Enter A set of 10 variables can be used as free Job ticket attributes They can be initialized during the recognition process and re main accessible during the workflow of the job InputPageRange
69. ment that was submitted to Oc PRISMAsatellite for ERP m The temporary document This document requires one or more process steps before the document is completed The temporary document can be restored to an earlier version You can view a job in one of the following ways Toolbar button View a job 36 1 Select a job 2 Choose View document from the Job menu Or 1 Right click a job 2 Click View document Or Right click a job Click Properties The Job Ticket Editor opens Click Run the viewer Or A M 1 Select a job 2 Choose Properties from the Job menu 3 The Job Ticket Editor opens Chapter 2 Job management Viewing a Job 4 Click Run the viewer View a document created by the recognition process 1 Right click a job 2 Click View input document Chapter 2 Job management 37 Redirecting One or More Jobs Redirecting One or More Jobs Introduction You can redirect one or more jobs from one device to another Contradictions between source and destination device are highlighted and indicated m Awarning for example different input bins m Severe contradictions for example PDL incompatibilities Note You can not redirect jobs between devices when severe incompatibilities occur The process manager has to start the redirect process manually It is also possible to specify backup devices that have to be used when an error
70. n Error dialog This dialog shows all the print jobs that were causing problems Chapter 3 The Console Window 57 Job logging Job logging Introduction Job logging reports about jobs that were processed during the day Job logging gives a global picture of the activity that took place during the day Job log attributes For every job the following attributes are shown The title of the job The queue that processed the job The job identifier The submission time The printed time An empty value indicates that the job was not printed The job status 58 Chapter 3 The Console Window Adjust Time Ruler Adjust Time Ruler Introduction The Adjust Time Ruler window or Zoom tool controls the time scale of the Schedule pane The job boxes are scaled accordingly When you adjust the time scale a small window shows the time that corresponds to the end of the Schedule pane This window closes after a few seconds automatically or by a click on the arrow Open the time ruler Click option Zoom tool This option enables you to open the Adjust Time Ruler window Note Two other ways to open the Adjust Time Ruler window Click amp on the Schedule pane Click on the time ruler of the Schedule pane Adjust the time ruler in one of following ways 1 Click to enlarge or gt to reduce the time scale 2 Move the slider to the left to enlarge or to the right to reduce t
71. ny Oc PRISMAsatellite for ERP related terms Accelio An application for electronic forms and advanced job processing ART Association Rules Table A set of rules that select the default job template based on the attributes of the print job Administrator The user who maintains and configures the system BSD Berkeley Software Distribution Identifies the standard lpr print protocol based on the BSD Unix Operating System Console The user interface of Oc PRISMAsatellite for ERP which continuously displays the status of the jobs and queues Content type Identifies the data type of a print job For example PostScript Data flow process Process within the job cycle that transforms and controls the data flow Delete To remove an object or to remove a job from the configuration Chapter 6 Additional information 143 Glossary Device A logical unit that refers to a physical peripheral DNS Domain Naming System Software that locates computers by domain name The DNS server maintains a database of domain names host names Document Designer An application for electronic forms and advanced job processing Domain A subnetwork comprised of a group of clients and servers under the control of one secu rity database E Form A document with a standardized layout that is merged as an overlay or underlay with the print job data Editor Software used to create and edit files that contain only text Fo
72. o it The Legacy input channel offers a print interface to any main frame or Unix platform The interface is based on the BSD lpd standard protocol RFC 1179 Operating systems like MVS AIX and HP UX all support BSD Ipd spooling Files can be dropped in a specified Hot folder Oc PRIS MAsatellite for ERP will create jobs from every file found in that folder A job queue is a collection of print jobs that wait to be processed One job queue can service one or more devices A multi device queue offers load balancing Chapter 1 Introduction Oc PRISMAsatellite for ERP users Oc PRISMAsatellite for ERP users Introduction Oc PRISMAsatellite for ERP offers a dedicated user interface to each defined user role This topic describes the main tasks of each user Process manager The Process manager is responsible for the daily operation of the Output Management System Typical tasks for the Process manager are Control the job processing Change job properties Control the job flow Manage and print jobs in the Job Store Make backups of the system You can only create a backup via the native console The Process manager is a Windows user who does not have full access to the Windows environment and functionality The Process manager does not have Administrator rights The Process manager has control over devices queues and job store volumes defined by the Administrator or the Programmer In case of a complex c
73. ob A bundled job appears as a single job in the print queue When several jobs are bundled the job ticket attributes are read exclusively in the Job template associated to these Printing in structions The Job template attributes apply to the whole bundle so jobs are first bundled before using the Job template The header page contains if defined the job name of the bundle and the job title Jobs can be bundled following different rules m By folder All jobs of each sub folder are merged One bundle per sub folder is therefore submitted plus one bundle for jobs in the root folder the folder to which these Printing instruc tions are attached If a folder contains no job no bundle is created The job name of the bundle contains the sub folder name A job title can also be specified in the Job template This job title is the same for all generated bundles Across folders All jobs in the root folder and sub folders are merged togeth er One bundle is submitted for all jobs The job name of the bundle contains the name of the root folder A job title can also be specified in the Job template Note that sorting is always done on a per folder basis i Note Sorting always takes place before bundling so jobs are first sorted within their sub folder and after that they are bundled Maximum bundle Allows you to limit the size in number of jobs of each bundle size Chapter 7 Hidden 157 Printing
74. object is attached to the device When you uncheck the Tray mapping check box the tray mapping object linked to the device will be deleted after a con firmation message Tray mapping objects linked to the device are not visible in the Administrator interface From the Device properties window you can m redirect a device m mountor unmount a From m change the Spoolout setting of the device 92 Chapter 3 The Console Window Devices Properties Spoolout setting Contents Quantity or function The device can send jobs to the printer The device can not send jobs to the printer Chapter 3 The Console Window 93 Creating a New Job Store Folder The Job Store Menu Creating a New Job Store Folder Introduction The New folder option allows you to create new Job store folders Toolbar button Create a new Job store folder 1 Select the Volume 2 Click New folder from the Job Store menu Enter the Job store folder name and press Enter The new Job store folder is added within the selected Volume Create a new Job store sub folder 1 Select the Job store folder 2 Click New folder from the Job Store menu Enter the Job store folder name and press Enter The new Job store folder is added within the selected folder 94 Chapter 3 The Console Window Renaming a Job Store Folder Renaming a Job Store Folder Introduction The Renam
75. on 21 Introduction to the Console Window 22 Contents Queues pane Quantity or function Shows the available queues m Schedule m Jobs in preprocessing m Queuedjobs m Retained jobs Devices pane Job Store Shows the devices which are attached to the queue selected in the Queues pane Note Multiple selection is possible here Shows the available Job store volumes and Job store folders It also shows the Schedule pane Schedule pane Jobs in Pre process ing pane Shows only the jobs ready to be printed in the order the jobs will be printed The jobs shown here reside in the queues shown in the Queues pane Shows the jobs for the selected queue that are in recognition or are in process by a Document Processing application Queued Jobs pane Shows the jobs in the selected queue The jobs ready to be printed are shown in the expected print order Retained jobs pane Shows the printed jobs for the selected queue which are not deleted Jobs stored Shows the print job s stored in the selected Job store folder Status bar Shows the status of the selected devices queues and the system time Chapter 1 Introduction Start Oc PRISMAsatellite for ERP Console Start Oc PRISMAsatellite for ERP Console Start the native console aA bh WwW Log on to Windows as a Process manager or Administrator Cli
76. onfiguration the scope of control can even be restricted to a subset of the configuration It is possible to define more then one Process manager For each Process manager an own personal environment is saved Each time the Process manager logs on to Oc PRIS MaAsatellite for ERP Console the saved environment of the previous session is restored Administrator The Administrator of Oc PRISMAsatellite for ERP is responsible for configuration of the Output Management System Typical tasks for the Administrator are m Configuration of job processing attributes for example Forms Configuration of queues devices and Process managers Configuration of job recognition components Configuration of the Job Store Mail and Fax Restore a backup and if necessary also make the backups The Administrator is also responsible for the maintenance of the Account files A backup can be performed either by a Process manager or by the Administrator Chapter 1 Introduction 19 Oc PRISMAsatellite for ERP users programr The Programmer of Oc PRISMAsatellite for ERP is responsible for the installation and programming of the Output Management System The Programmer configures the needed hosts input channels and processing objects The tasks of the Programmer are carried out by your local Oc Consultant 20 Chapter 1 Introduction Introduction to the Console Window Introduction to the Console Window Introduction The Consol
77. or This table specifies which Mailbox will be used based on the job s variables You can also specify the password that will be used for the Security setting Job wrapping Header The Header allows you to select data that will be combined with the document Trailer The Trailer allows you to select data that will be added to the document Miscellaneous Chapter 4 The Job Ticket Editor The Advanced tab Component Project Functional name Project can be used to identify a project name used by the E Form application The project name can for instance identify a FormScape existing branch name The browse button allows you to explore the file system and search for the source file of the project Because the value of the field will be given as is to the E Form application special attention is required if the type suffix of the file is not support ed In that case it should be erased from the field once browsing is completed FormScape and Accelio data processing definitions are support ing this variable New definitions have their identifier ended with 2 Printer Tray mapping Printer can be used to easily identify a Windows existing printer using the Browse button The attribute is required for FormScape It should only be used together with the Form Scape_2 definition Specifies whether tray mapping is allowed on the document By default tray mapping is allowed Tray mapping requires a
78. perator intervention or they can be put in the job store automatically waiting for the operator to define the processing The Job store contains volumes distributed on different hosts Volumes contain folders and folders contain print jobs and or other folders Jobs are processed according to pre defined flows There are two ways to pre define job flows m Compatibility mode The processing steps are defined with the Administrator interface to identify jobs and process them If the job flows are complex it can be difficult for the Administrator to keep a clear overview of the processing steps m Output process workflow The concept of output process workflow is introduced in Oc PRISMAsatellite for ERP 2 0 With the output process workflow the job flows are defined as a sequence of steps The execution of steps can be controlled by defining conditions The definition in steps presents a clear overview of the entire job flow for Administrators The purpose of Oc PRISMAsatellite for ERP 12 The main purpose of the output management system is m to provide job control and job flow management m to improve the productivity of the attached printers by concentrating and streamlining print jobs from multiple host connections m to improve the applicability of the attached printers by providing for additional print job processing Chapter 1 Introduction What is Oc PRISMAsatellite for ERP Further Oc PRISMAsatellite for ERP
79. pooling Off to stop the selected queue to receive jobs Queue toolbar button B Chapter 3 The Console Window 81 Properties Properties Use Properties to open the Queues Properties window for the selected queue Toolbar button Ei 82 Chapter 3 The Console Window Form The Device Menu Form Introduction Use Form to mount or unmount Form to the selected device Form prevents that Oc PRISMAsatellite for ERP sends a job to the printer that re quires a resource that is not available in the printer For example if a job requires pre printed paper for invoices create then a Form called Invoice The Process Manager has to confirm to Oc PRISMAsatellite for ERP that the required paper is available in the printer Only jobs that need the requested Form can be scheduled to the printer Device toolbar button E A printer without a Form attached prints all jobs that do not require a Form Chapter 3 The Console Window 83 Spoolout Spoolout on Use Spoolout on to start the device to send jobs to the printer Device toolbar button 4 84 Chapter 3 The Console Window Spoolout off Spoolout off The Spoolout off option enables you to stop the device to send jobs to the printer Use this option in case the printer is in error or in maintenance Device toolbar button Chapter 3 The Console Window 85
80. put Management System Oc PRISMAsatellite for ERP collects data from different host systems and can automatically handle the entire print process including data transformation and rendering to printers Jobs are accepted via an Input channel m BSD input channels accept data from legacy system using a LPR client m Office input channels accept jobs from windows applications m Oc PRISMAsatellite for ERP is also accessible via a raw TCP IP connection just like a printer m Files can also be dropped in a specified Hot folder Oc PRISMAsatellite for ERP will create jobs from every file found in that directory Oc PRISMAsatellite for ERP equipped with the interface software for SAP systems is a perfect match for SAP systems The SAP package allows you to submit and track print jobs from SAP systems to Oc PRISMAsatellite for ERP servers Oc PRISMAsatellite for ERP runs on Windows XP Professional Windows 2000 Server Windows 2003 Server Windows 2008 server 32 bits Windows 2003 server on VMware ESX Server3 It can also run on a set of connected Windows 2000 2003 2008 systems Ease of management is provided with a single point of administration as well as with a single view on the entire realm The use of several systems makes Oc PRISMAsatellite for ERP a scalable configuration Different roles can be assigned to each host One system can be dedicated to run an electronic form application while another system can be ded
81. r example a batch file Filter A process that changes data such as a conversion routine that changes one data text or graphics format into another Form An object that prevents Oc PRISMAsatellite for ERP sending a job to the printer that requires a resource that is not available in the printer FormScape An application for electronic forms and advanced job processing 144 Chapter 6 Additional information Glossary Host A computer system that provides services to other computer systems Input Channel The connection point where jobs enter the system Input processing Processing applied on arrival of data and before the recognition phase Job template A default job ticket Job ticket A job ticket contains the process and print instructions for the associated data file Legacy Identifies the print jobs from a mainframe or Unix environment Office Input Channel Identifies the print jobs from a Windows environment Output bin A tray where printed sheets are collected PCL Printer Control Language The command language for the HP printers PJL Printer Job Language The job control language for the HP Printers Chapter 6 Additional information 145 Glossary PostScript The page description language from Adobe Print job The association of the data file to be printed and a job ticket Printer setting An object that allows you to insert printer instructions in the data stream whi
82. rm attribute Use the Form attribute Introduction You can select a Form for a job or mount unmount a Form on a device You can mount or unmount a Form on a device via the Mount Unmount Form win dow Select a Form for a job 1 Right click the job 2 Click Properties Or 1 Double click the job Or 1 Select a job 2 On the Job menu click Properties Mount or unmount a Form on a device 1 Right click the device 2 Choose Mount Unmount Form from the menu The Mount Unmount Form window appears Select the Form Click the Mount or Unmount button Or Ao 1 Select a device 2 On the Device menu click Mount Unmount Form The Mount Unmount Form window appears Select the Form Click the Mount or Unmount button hw Chapter 2 Job management 29 Use the Form attribute Or 1 Double click the device 2 The Device properties window opens 3 Click next to the Form field The Mount Unmount Form window appears 4 Select the Form 5 Click the Mount or Unmount button 30 Chapter 2 Job management Deleting or More Jobs Deleting One or More Jobs Introduction You can delete one or more jobs in one of the following ways Toolbar button K Delete one or more jobs 1 Select or more jobs and choose Delete from the Job menu Or right click one or more selected job s and click Delete Or select
83. rom the Job store folder Chapter 5 The Job Store 131 Renaming a Job Store Folder Renaming a Job Store Folder Introduction The Rename option allows you to change the name of a Job store folder Rename a Job store folder 1 Select the folder from the Job store volume that you want to rename in the Job store pane 2 Click Rename folder from the Job Store menu 3 Change the Job store folder name and press Enter 132 Chapter 5 The Job Store Creating a New Job Store Folder Creating a New Job Store Folder Introduction The New folder option allows you to create new Job store folders Toolbar button Create a new Job store folder 1 Select the Volume 2 Click New folder from the Job Store menu Enter the Job store folder name and press Enter The new Job store folder is added within the selected Volume Create a new Job store sub folder 1 Select the Job store folder 2 Click New folder from the Job Store menu 3 Enter the Job store folder name and press Enter The new Job store folder is added within the selected folder Chapter 5 The Job Store 133 Delete a Job store folder Delete a Job store folder Introduction The Delete option from the Job Store menu allows you to delete a Job store folder Toolbar button Note Li When you want to delete a Job store folder that contains print jobs you will have to confirm
84. ta may be processed before recogni tion starts During this step one submitted job may lead to several jobs in Oc PRISMAsatellite for ERP Submitted data may be split into several jobs and may be processed several times Ifa document processing module needs to be activated for the job the job state changes to DATA_PROCESSING Chapter 1 Introduction 15 The concept of Oc PRISMAsatellite for Stage Description 3 Processing If needed one or several Document Processing modules for example FormScape or Accelio are called in order to generate the document to be printed A Document Processing module can be accessed over the network and can handle jobs in paral lel When all needed Document Processing modules are ready with the job the job state is changed to WAIT Note Multi processing allows you to specify multiple outputs for one incoming job 4 Output The print jobs are generated and sent to an output device The output controller also detects the state of the output device and provides for error recovery Note Apart from a printer device you can also specify a fax email output device custom defined devices or a Job store i Note Post processing linked to the Output channel provides data handling on the fly while sending data to the out put device In the output process workflow a print job goes through the following stages Stages of output process workflow Description Jobs
85. ter This tray mapping is controlled from the Job ticket Use the Tray mapping option on the Advanced tab of the Job ticket to control the tray mapping By default unspecified is used for the Job template and automatic for the Job ticket Select on to enable tray mapping Chapter 3 The Console Window 91 Devices Properties Devices Properties Use Device properties to view the properties of the available devices Toolbar button Click a device to display the following device information Device information Contents Quantity or function Comment Displays the Comment string from the Job Ticket Message Displays the current device state Active job Displays the title of the job Model Displays the printer model Speed Displays the nominal speed of the printer model Redirect to Use Redirect to redirect the selected device to another device Redirection is permanent When you redirect a device all active jobs are interrupted and routed to the target device All waiting jobs and new jobs are automatically forwarded to the target device The redirection remains active until you cancel it Form Allows you to mount unmount a Form on the device Spoolout Use Spoolout on to start the device to send jobs to the printer The Spoolout off option enables you to temporarily stop the device to send jobs to the printer Tray mapping The check box is set when a tray mapping
86. the print job s Specify the options and click OK The job s are sent to the selected Queue specified in the options Chapter 3 The Console Window 75 Delete Delete Introduction You can delete one or more jobs in one of the following ways Toolbar button K Delete one or more jobs 1 Select one or more jobs and choose Delete from the Job menu Or right click one or more selected job s and click Delete Or select one or more jobs and hit the delete key 76 Chapter 3 The Console Window Properties Properties Use Properties to open the Job Ticket Editor for the selected job Job toolbar button Chapter 3 The Console Window 77 Hold The Queue Menu Hold Use Hold to hold the selected queue In that case jobs are still received but not sent to printers Queue toolbar button amp 78 Chapter 3 The Console Window Release Release Use Release to resume the selected queue When a queue is set to Hold jobs are still received but not sent to printers When you click Release the jobs will be send to the printers again Queue toolbar button Chapter 3 The Console Window 79 Spoolin On Spoolin On Use Spooling to start the selected queue to receive jobs Queue toolbar button 4 80 Chapter 3 The Console Window Spoolin Off Spoolin Off Use S
87. the delete action Job store folders with Printing instructions or Storing rules can not be deleted Delete a Job store folder 1 Select the Job store folder you want to delete 2 Click Delete from the Job Store menu The selected Job store folder will be deleted 134 Chapter 5 The Job Store Move Job store folder Move a Job store folder Introduction You can use the drag and drop mechanism to move Job store folders Move a Job store folder 1 Select the Job store folder you want to move 2 Drag and drop the selected Job store folder to the new position The selected Job store folder will be moved Chapter 5 The Job Store 135 Move print jobs between Job store folders Move print jobs between Job store folders Introduction You can use the drag and drop mechanism to move print jobs between Job store folders Move print jobs between Job store folders 1 Select the print jobs you want to move 2 Drag and drop the print jobs to the new Job store folder The print jobs will be placed in the new Job store folder 136 Chapter 5 The Job Store Redirect print jobs Redirect print jobs Introduction Print jobs in the Incoming jobs can be redirected to a Queue manually Redirect print jobs 1 Select the print job s you want to redirect in the Incoming jobs pane 2 Click Redirect from the Job menu The Redirect job dialog appears Select the Queue you want to move the print
88. uted Both the job data and job ticket are saved Only local jobs are included in the backup The Jobs backup is done in two steps m The directory referred to by Temporary files directory is created This is a backup structure for all the job tickets that are managed from the local host and the related data Files located remotely will be imported m The contents of the Temporary files directory is saved on the backup location Since all the jobs will be copied in the Temporary files directory before the physical backup it is important to refer to a directory with sufficient disk space The disk space should be at least equal to the added size of the following directories m Sinstall SV m Sinstall tmp m Sinstall GW Note In case of a realm configuration there might be more space needed since data files may have to be imported Job store backup The Job store backup saves the data in the Volumes of the Job store The Job store backup saves only the Volumes on the local host The Job store backup uses also the Temporary files direc tory location to store some temporary files Custom backup The Custom backup opens the Windows backup utility and enables you to specify the data to be saved and the location yourself Note Li Whatever the backup type all concerned files are saved even if they have not been changed since the previous backup There is no incremental backup available 50 Chapter 3 T

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