TIDE User Guide
Contents
1. 1 DCAS Only Handheld Calculator Policy rarrrnnnvnnnnnvnnnvvnnnnvnnnnnvnnnnnnnnnvnnnnnvnnnnnnnnnnnnnnnenn J 1 Page ii TIDE User Guid FA DeSSA 2015 2016 1 0 Delaware Comprehensive Assessment System DCAS User Support The Delaware System of Student Assessments DeSSA Portal at http de portal airast org is the home for all assessment administration information Manuals brochures and information are available on the portal DeSSA news and announcements will be posted on the DeSSA Portal This DCAS Paper and Pencil Test Administration Manual TAM provides needed information regarding policies and procedures for the paper DCAS Science Social Studies and End of Course US History Algebra and Integrated Mathematics III assessments Testers with Braille accommodations will still be tested using paper tests These testers are addressed in the Braille Test Administration Manual for DCAS and EOC Assessments Additional users guides located at http de portal airast org contain screenshots and step by step instructions on how to use the DCAS assessments For questions regarding the online testing system or for additional assistance contact the DeSSA Help Desk at the American Institutes for Research AIR The Help Desk is open Monday through Friday from 6 30 a m to 6 30 p m eastern time During these hours staff will respond promptly to calls When contacting the Help Desk provide the representative with as2. Click to view list of items Marked items will have a flag Select item page to review DCAS Science Grade 8 5 out of 30 Demo Student A Student ID 9999999001 Done Entering Data Done Entering Data button Click after you have entered all responses Questions a amp Zoom Out Zoom In Zoom in out buttons zoom in to enlarge text size zoom out to reduce text size Toggle between task pages Pause test The End Test screen will appear Select Review My Answers Congratulations you have reached the end of the test You may now go back and review your answers or click Submit Test if you are finished with this test You cannot change your answers after you submit your test Z Review My Answers Submit Test August 2015 Page l 3 PA DeSSA Paper and Pencil User Guide 2015 2016 Either a second reviewer or you should review your response entries NOTE This must be done within 45 minutes or the responses cannot be reviewed e Select an item from the list and then click Review My Answers e While reviewing the scores the End Test button will remain on the screen e To return at any time to the End Test screen and submit the test for scoring click the End Test button again To complete the testing process click Submit Test Congratulations you have reached the end of the test You may now go back and review your answers or click Submit Test
3. 2015 2016 DCAS and EOC Test Administration Manual AU SSE This user guide provides information on how to use the Test Information Distribution Engine TIDE Distribution Engine TIDE User Guide d i This table provides a brief overview of DeSSA applications and which User Roles and Access to users can access the features tasks within each application The DeSSA Applications corresponding user guide for each system contains complete information about each system s features 2015 2016 Online Reporting System User Guide This user guide provides information on how to use the Online Reporting system to view student performance and participation data August 2015 Page A 1 TIDE User Guide FA DeSSA 2015 2016 Appendix B Directions for Administration Printable Version Appendix B Directions for Administration Printable Version The script follows with Test Administrator read aloud sections in bold SAY You are now going to take the subject test You will have time to complete this test Make sure that you have two sharpened No 2 pencils on your desk If you need another pencil during the test raise your hand and I will give you one If you need to change an answer make sure that you completely erase the answer you do not want Are there any questions Answer any questions I will hand out the test booklets Do not open your test booklet until I tell you to do so Make sure that each s
4. 2016 Appendix C Accommodation Screen in DCAS TIDE Appendix C Accommodation Screen in DCAS TIDE seem age m ma 2 SMEDEN n om sm cea meer rm em d 1 wing ponnn 0002 August 2015 Page C 1 PA DeSSA TIDE User Guide 015 2016 Appendix D What to Do When for Paper and Pencil Testing Appendix D What to Do When for Paper and Pencil Testing Before Testing What to Do 1 student is chronically truant Do not submit incident report No exemptions will be granted 2 student is present at school but Submit an incident report in SysAID for the individual refuses to take the test any time student for the affected tests during the testing window 3 student has a health concern and a Submit a request for an exemption in SysAID Keep letter medical professional caring for the from the doctor on file at the district office student has provided a letter stating that the student should not test due to the medical condition The doctor cannot be required to provide any medical details due to HIPAA law A student is not showing for the Review DELSIS 2 0 and eSchool If the student is correct school in which he she is currently
5. if you are finished with this test You cannot change your answers after you submit your test 4 Review My Answers Submit Test The results screen will appear Your Results Student Name Kyle Selina Student ID 9999999002 Test Name EOC Integrated Math III Data Entry Completed On 1 20 2015 Scale Score 340 Performance Level 1 Click on Enter More Data to continue data entry for another student Click on Enter More Data for thi right of the page if you are done entering data Log Out Enter More Data for This Student Enter Data for a Different Student in accordance win tne Family Educational Rights and Prkecy Act FERPA disclosure of personally Information ts prohibited Dy law August 2015 Page 4 PA DeSSA TIDE User Guide 015 2016 Appendix J DCAS Only Handheld Calculator Policy PAT eSSA Paper and Pencil User Guide 2015 2016 Appendix J DCAS Only Handheld Calculator Policy Calculator Use and Restrictions Policy for End Of Course Mathematics tests The following are NOT allowed for the DCAS EOC math Test Non calculators such as cell phones PDAs laptops minicomputers pocket organizers etc e Calculators with built in Computer Algebra Systems CAS Programs information stored in a calculator other than those that are factory installed Proctors must clear calculator memory both before and after each testing session e Sharing c
6. student is provided with appropriate accommodations and test session Student s test status is supports for any remaining test sessions The student will reported only be provided a grace period extension if they meet the criteria set forth in the security manual 8 student moves out of the school Student can complete testing in new district if moving before all test sessions are within the state no action is necessary completed 9 The building experiences a fire drill The TA should ensure student safety and pause the test if emergency situation or extended time permits Testing should be continued when order is power outage restored if time permits If not a new test session must be scheduled to give the students sufficient time to complete August 2015 Page D 2 the test If students must pause tests without checking their answers you may request a Grace Period Extension for affected students so they may access items answered during the affected test session 10 The building experiences a fire drill If the students were unable to access their tests before emergency situation or extended the pause rule expired submit an incident report in power outage or computer issue and SysAID identifying all students affected and request a re students are unable to return to open See examples below review tests before the pause time expires August 2015 Page D 3 PA DeSSA TIDE User Guide 015 2016 Appe
7. 1 Checklist for District Test Coordinators Inventorying and Distributing Paper Pencil Test Materials Activity Completion 1 Produce an accommodations list from TIDE for all students who have a paper pencil accommodation and a list of all students who are flagged in eSchool 2 If testing materials have not been received by the week before testing begins contact the AIR Help Desk 3 Open paper pencil shipment of test materials Inventory the paper pencil quantities Validate the receipt of materials against the shipment order August 2015 Page 8 4 Store test materials in secure location 5 Distribute test materials to appropriate schools Use the District Security Checklist fer ee from the Test Security Manual at http de portal airast org 6 Retain cartons for return shipment 7 Collect and return the used and unused materials to AIR E UE The following test materials used for the paper pencil tests must be securely shredded immediately after each separate testing session e Scratch paper and all other paper handouts written on by students during testing e Any reports or other documents that contain personally identifiable student information These materials cannot be retained for use from one testing session to the next 4 2 Student Participation and Accommodations A Students from all Delaware public schools in the specific grade levels must participate in the
8. Administration 16 7 5 Ensuring That Accommodations Are Provided 18 7 6 Securing Test Materials between Administration Sessions 18 7 7 Administer Make up Testing 18 7 8 Absences 18 8 0Following Test Administration 19 8 1 Destroying Test Materials 19 8 2 Reporting Testing Improprieties Irregularities and Breaches 19 8 3 Entering Student Responses 19 8 4 Packaging Materials for Return 19 8 5 Returning Test Booklets 20 Appendix 2015 2016 DCAS Resources rrnnsvrnnnsnnnnnvnnnnvnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnner A 1 Appendix B Directions for Administration Printable Version eene B 1 Appendix C Accommodation Screen DCAS TIDE C 1 Appendix D What to Do When for Paper and Pencil Testing sss D 1 August 2015 Page i Appendix E Appendix F Appendix G Appendix H Appendix I Appendix J August 2015 Test Booklet Samples 5 eite E 1 DCAS After Testing Suggestions nannte nennt nns F 1 Math Resources ae eee G 1 Science RESOUrces cte E H 1 Entering Student
9. DCAS unless they receive a special exemption are being administered DCAS Alt 1 or they qualify as recently arrived English language learners See the DCAS Guidelines for Inclusion for more information on recently arrived English language learners Both paper pencil and paper Braille forms are available Enter the correct accommodation codes in TIDE DDOE will notify AIR which schools and students require paper pencil and Braille forms All student testing accommodations must be entered in TIDE A student must be provided with all accommodations entered in TIDE You can review TIDE for each student in the TIDE application See Accommodation Screen in DCAS TIDE Students may refuse to use an accommodation but they must be offered the opportunity to use all specified accommodations If questions arise about the use of specific accommodations with the DCAS please contact Brian Touchette 302 857 3306 at the Delaware Department of Education 4 3 Student ID Numbers All students must be registered at their testing schools before they can take any DCAS test The student must be registered in the DeSSA TIDE system in the correct school If a student is not registered at the testing school this information must be updated in the student information system before the student can be tested Data from the student information system will be uploaded nightly into DeSSA TIDE A If materials are distributed to students containing
10. Paper Pencil Testing The test administration must be conducted with appropriate resources and materials During the administration of the Social Studies test charts containing dates or historical information must be removed or covered Students cannot use a dictionary or other literary glossaries During the administration of the Science tests students must NOT have access to notes textbooks maps or charts The resources listed in Error Reference source not found are NOT allowed during the Paper and Pencil DCAS test Error Reference source not found lists required resources to be provided to students during the Paper and Pencil DCAS test Table 6 1 Not Allowable Resources Mathematics End Of Course Tests NO Protractors NO access to notes textbooks maps or charts Social Studies Tests NO charts containing dates or historical information they must be removed or covered during testing Science Tests NO access to notes textbooks maps or charts Table 6 2 Required Resources for the DCAS Tests All DCAS Tests Pen or pencil Blank or grid scratch paper must be securely shredded immediately after a test administration and a ruler for drawing on scratch paper only Posters offering students encouragement or inspiration without any specific content related to content standards Mathematics End Of Course Tests Calculators The calculator accessible w
11. both the student name and the SSID these materials must be collected before the students leave the testing room and then shredded August 2015 Page 9 4 4 Exempt Students Some students may qualify for an exemption from the DCAS during a particular testing window These include the following e Students receiving services at an out of state residential program that is approved by the student s Individualized Education Program IEP A recently arrived ELL student who has been in U S schools less than one year at the time of testing for English language arts only e Students are too ill to test or students who have recently experienced severe traumatic events e Other student situations identified by the school evaluated and approved by DDOE Remember not all accommodations available in the classroom are to be used in DCAS testing Only these specifically identified in TIDE may be used during testing Please see What to Do When for Paper and Pencil Testing for specific examples of when to file an exemption request 4 5 Preparing Students for Testing In order to best prepare students for testing provide them with the following instructions as applicable e Remind students to take their time this is not a timed test e Students should use their scratch paper to take notes and work through multi step questions e Remind students to do a last check before they submit their test e Students should try
12. http de portal airast org for additional information The following test materials must be securely shredded immediately after each testing session and may not be retained from one testing session to the next e Scratch paper and all other paper handouts written on by students during testing e Any reports or other documents that contain personally identifiable student information including cards with student ID numbers August 2015 Page 11 6 0 Testing Materials Because the DCAS is administered online printed test materials will be shipped only for those students requiring the paper and pencil accommodation or students identified as homebound If a student is homebound the flag must be set in eSchool in order for the student to receive a paper pencil test Confirm that all students information including their accommodations e g paper or homebound set in eSchool and TIDE to ensure on time delivery of materials On time orders are the orders set in eSchool and TIDE before the close of the on time order window In order to be included in the on time order the e school paper pencil flag or paper accommodation must be set for the student 6 1 Additional Orders If additional orders are needed they will be accepted by the DCAS Help Desk beginning the day that material arrives in the district These orders will be shipped several times a week Additional orders must be placed by the DTC 6 2 Allowable Resources for
13. is given a test Submit an incident report in SysAID indicating name s accommodation or support that is not ID numbers of students involved Indicate which in his or her IEP 504 plan intervention accommodations and supports were incorrectly provided plan The student s will only be reset if they meet the new reset criteria 4 student starts a test without all of Pause the student s test Contact the District or School his her accommodations or supports Accommodations Manager to update the available on the test accommodations or supports in TIDE If the change is to Language Braille Spanish Permissive Mode closed captioning or ASL you must also request a reset from DOE via SysAID Once changes are in place re launch the student s test 5 A testing behavior violation occurs Report incident to the DTC DTC will report the incident to the Office of Assessment according to the procedures in the Security Manual The School Administrator or District Administrator should submit an online incident report in SysAID 6 A student is cheating Submit an incident report in SysAID Enforce district policies for student misconduct 7 It is identified that a student who has Submit an incident report in SysAID Contact the District test accommodations has not been or School Accommodations manager to update the provided one or more of these accommodations and supports in TIDE Make sure the accommodations or supports during a
14. much detail as possible about the issue s encountered and the system on which it occurred The following information should be provided when reporting any incidents or issues e Type of device being used for the test e Any error messages that appeared code and description e Operating system and browser information e Network configuration information e Your contact information for follow up including email address and phone number and e Any relevant and authorized student and school information including statewide student identifier SSID grade level content area and name of test The Help Desk may be contacted for situations and questions as described in Table 1 1 1 1 Contact Information The Help Desk is open Monday through Friday from 6 30 a m to 6 30 p m eastern time During these hours staff will respond promptly to calls Important Contact Numbers DeSSA Help Desk 877 560 8331 DCAS Alt1 Help Desk 877 206 7039 Delaware Department of 302 857 3391 Education August 2015 Page 1 Table 1 1 Help Desk Matrix Office of the School or DeSSA Help District Test Issue Coordinator Testing environment is down or unavailable User accounts are not available or users are not able to administer tests Student s or student information is incorrect or missing Preparing for online testing downloading the secure browser voice packs etc Tests showing available to students Password resets for
15. of Education Identity Management System Identity Management System SignOn ID Password Sign On Reset Password Request Account ContactUs IMS FAQs Authorized Users Only priate use and to et nctioning properly the system is monitored by system administrators access to the system Evidence of possible criminal activity will be is policy may result in termination of access to the system and in the This system is for use only by employees of Delawa is syste jed Partners To protect the system from unauthorized st the DOE hi d waiv iz appropri n je any privacy claim Unauthorized or inappropriate use may result in the essly consents to comply with the State of Delaware s acceptable use policy 2 After you have successfully logged into IMS you will see a list of applications available to you including DeSSA DCAS e Click the DeSSA DCAS button from the IMS menu You will be directed to the DCAS portal DELSIS DELSIS2 0 DeSSA DCAS 3 Click either the DCAS Science Social Studies and EOC button to access DCAS applications DCAS Science Social Studies amp EOC August 2015 Page l 1 PX DeSSA Paper and Pencil User Guide 2015 2016 4 Click the Data Entry Interface button If you are authorized to access this application you will be automatically directed to the Data Entry Interface home page You will not have to log in agai
16. to be well rested and have a good breakfast the day of testing A relaxed and confident attitude is the goal when testing August 2015 Page 10 5 0 Ensuring Test Security The security of assessment instruments and the confidentiality of student information are vital to maintain the validity reliability and fairness of the results There will be systematic checks and balances of the test data to locate discrepancies among scores The DDOE will monitor testing and conduct investigations of reported breaches of security DCAS is covered by the terms outlined in Subchapter IV of Chapter 1 Title 14 of the Delaware Code Please refer to the DeSSA Test Security Manual available at http de portal airast org for required information and details All test items test materials and student level testing information are secure documents and must be appropriately handled Secure handling must protect the integrity validity and confidentiality of assessment questions prompts and student results Any deviation in test administration must be reported to ensure the validity of the assessment results Mishandling of test administration puts student information at risk and disadvantages the student because tests that are improperly administered may be invalidated Failure to honor security severely jeopardizes district and state accountability requirements and the accuracy of student data Please refer to the DeSSA Test Security Manual and Training at
17. version following the Directions for tesu Administration unges ng Report testing irregularities After testing Dispose of scratch paper in a secure manner After testing Enter the student responses on the online Data Entry Interface or arrange for After testin their entry g Return test booklets to the STC After testing August 2015 Page 7 4 0 Preparing for the DCAS 4 1 Receipt of Test Materials Paper pencil tests are secure documents and must be appropriately handled Secure handling must protect the integrity validity and confidentiality of assessment questions prompts and student results Any deviation in test administration must be reported to ensure the validity of the assessment results Mishandling of test administration puts student information at risk and disadvantages the student because tests that are improperly administered may be invalidated Failure to honor security severely jeopardizes compliance with district and state accountability requirements and the accuracy of student data The initial shipment of printed test materials will contain materials only for those students who have been identified as eligible for the paper pencil accommodation in TIDE or flagged in the eSchool accountability screen for DeSSA paper pencil materials by the deadline specified by the Office of Assessment The eSchool flag is cleaned out prior to each school year so it is necessary to enter the flag each year that a student requir
18. 015 Page 19 8 5 Do not overfill the box and be sure to use filler if the materials do not completely fill the box Remove any previous markings or labels from the boxes before filling them Returning Test Booklets The DTC is responsible for arranging for the test materials to be picked up and returned to AIR It is very important that districts charter schools follow the return procedures below so that test booklets are returned in a timely fashion 8 5 1 Unacceptable Label Placements for Returning Test Booklets DO NOT place any labels across the top or bottom of the boxes 8 5 2 UPS Contact Information UPS will serve as the shipping carrier The DTC Kit contains appropriate UPS labels If a daily pickup or a drop box is not available call UPS at least two or three days before to schedule a pickup 800 742 5877 8 5 3 Packing of Test Materials for Return Shipment Locate the package labeled DTC Kit This packet contains an envelope of UPS ground labels which are preprinted with your school information Use the UPS ground delivery labels for test booklet return Do not write anything on the UPS return shipping label Once all boxes are appropriately labeled seal them with packaging tape It is important to return test booklets as soon as possible after the test administration window Keep the boxes in locked storage until they are shipped to AIR For any additional information or questions regarding packing or shi
19. Delaware System of Student Assessments Pa Sen Paper and Pencil Test Administration Manual Delaware Comprehensive Assessment System DCAS for Science Social Studies and End of Course EOCs 2015 2016 Delaware Department of Education American Institutes for Research Office of Assessment 1000 Thomas Jefferson Street NW 35 Commerce Way Washington DC 20007 John W Collette Education Resource Center Dover DE 19904 If you have any questions regarding the Paper and Pencil Test Administration Manual Delaware Comprehensive Assessment System DCAS for Science Social Studies and End of Course EOCs please contact the Delaware Department of Education Office of Assessment at 302 857 3391 For questions or additional assistance regarding the online testing system please contact the DeSSA Help Desk at the American Institutes for Research AIR Important Contact Numbers 877 560 8331 877 206 7039 Delaware Department of Education Office of 302 857 3391 Assessment Some information contained in this document is proprietary information and may be the property of American Institutes for Research AIR It is used with permission PAX DeSSA TIDE User Guide 2015 2016 Table of Contents 1 0Delaware Comprehensive Assessment System DCAS User Support 1 1 1 Contact Information 1 2 0
20. I P P P P Paper and Pencil Test August 2015 Page 4 3 0 Roles and Responsibilities All test coordinators test administrators and school administrative staff who will be A involved in DCAS administration must complete the DCAS Test Administrator Training and Update Course This course will provide training on how to properly administer a DCAS test review of DCAS security and updates on the changes to all DCAS applications 3 1 District Test Coordinators District Test Coordinators DTCs are responsible for coordinating testing in their district They should ensure that the School Test Coordinators STCs in their district are appropriately trained and aware of testing policies and procedures DTCs should also ensure that their STCs have completed all required training and are familiar with the reporting system Table 3 1 District Test Coordinator Checklist for Paper Pencil Testing Work with schools to determine policy regarding which students are eligible to receive the paper pencil versions of the DCAS Enter the flags for these students in TIDE or eSchool Identify students who need paper pencil test forms add accommodation to DCAS Accommodations and distribute the test booklets and materials Before first testing window to the STC Review scheduling and testing requirements with STCs Before each test cycle Assure that all individuals who will be administering paper pencil test are trained on
21. Introduction and General Information 3 2 1 Manual Organization 3 2 2 Additional Resources 4 1 2 Important Test Date s 4 3 0Roles and Responsibilities 5 3 1 District Test Coordinators 5 3 2 District School Accommodations Managers 5 3 3 School Test Coordinators 6 3 4 Test Administrators 7 4 OPreparing for the DC tec 8 4 1 Receipt of Test Materials 8 4 2 Student Participation and Accommodations 9 4 3 Student ID Numbers 9 4 4 Exempt Students 10 4 5 Preparing Students for Testing 10 5 0Ensuring Test 001000 11 6 0 Testing Materlals eee 12 6 1 Additional Orders 12 6 2 Allowable Resources for Paper Pencil Testing 12 7 0During Testing Administration 14 7 1 Establishing Appropriate Testing Conditions 14 72 Expected Testing Times Error Bookmark not defined 7 3 Distributing Materials 16 7 4 Directions for
22. ULA bx c 0 _ Zb Vb 2a OTHER Compound Interest Continuous Compound Interest Pe Page G 4 TIDE User Guide FA DeSSA 2015 2016 Appendix H Science Resources DeSSA Paper and Pencil User Guide Appendix H Science Resources 2015 2016 Periodic Table 71 Lu Lutetium 174 97 m iz g TEE Yb Eri 69 T 16893 15 8 Er Erbium 87 26 1 14 er Ho KHomlum 18433 13 66 D ysprosii 162 51 62 63 Pm Sm Eu Promettium Samarum Europium 147 150 35 151 56 60 14424 dymium Neoc ss Pr 140 91 ss Ce Cerum 140 12 o dal m5 53 TENE August 2015 Page H 1 TIDE User Guide FA DeSSA 2015 2016 Appendix I Entering Student Responses PA DeSSA Paper and Pencil User Guide 2015 2016 Appendix Entering Student Responses The Data Entry Interface allows authorized teachers to electronically record responses for student who tested with paper and pencil test booklets Note Students must answer every question they cannot leave blanks All DCAS application sites including the Data Entry Interface are accessed through DDOE s Identity Management System IMS application 1 Access the DDOE IMS login page at https login doe k12 de us Use your regular IMS ID and password to log in Delaware Dept
23. alculators by students during a test session e Beaming capabilities These must be disabled e Wireless communication technologies Calculators having wireless communication technologies may be used if those technologies are disabled e Calculators with QWERTY keyboards or other typewriter like keyboards or keypads e g Dvorak e Calculators that make noise have paper tape need to be plugged in or talk unless these specific calculators are required as an accommodation Note When using a TI Nspire calculator proctors must invoke the Press to Test mode at the beginning and end of each test session This feature temporarily disables all flash applications and calculator files Allowed Calculators e A scientific calculator e Anon CAS graphing calculator with memory cleared both BEFORE and AFTER each test session e Anon CAS graphing calculator enabled in Press to Test mode TI Nspire calculators without CAS are allowed only in the following two cases 1 with the TI 84 Plus keypad and the memory cleared OR 2 with the TI 84 Plus keypad and enabled in Press to Test mode Calculator Memory Clearing Students with memory enabled calculators are not allowed to bring stored examples into the exam access programs during testing or store the exam questions for later reference For this reason a graphing calculator must either e have its memory cleared both before and after each testing session or e be used in Press to T
24. ating that they have received the secure test materials 7 4 Directions for Administration In order to ensure that all students are tested under the same conditions you should adhere strictly to the following Directions for Administration When asked you should answer questions raised by students but you should never help the class or individual students with specific test items All directions that you are to read to students are displayed in bold type so that they stand out from the regular text Read these directions exactly as they are written using a natural tone and manner If you make a mistake in reading a direction stop and say I made a mistake Listen again Then read the direction again Try to maintain a natural classroom atmosphere during the test session Before each test begins encourage students to do their best See Directions for Administration Printable Version for printable directions for administration pages for science and social studies assessments The script follows with Test Administrator read aloud sections in bold August 2015 Page 16 SAY You are now going to take the subject test You will have time to complete this test Make sure that you have two sharpened No 2 pencils on your desk If you need another pencil during the test raise your hand and I will give you one If you need to change an answer make sure that you completely erase the answer you do not want Are there any q
25. bol accompanies helpful information or reminders Warning This symbol accompanies important information regarding actions that may cause errors A Caution This symbol accompanies important information regarding a task Text that appears in shaded boxes provides instructions relevant to the task described Numbered ordered lists provide step by step instructions Bulleted lists provide instructions that do not need to be performed in a specific order Text Text in brackets is used to indicate a link or button that is clickable 2 2 Additional Resources Separate user guides located at http de portal airast org contain screenshots and step by step instructions on how to use the DeSSA assessments A list of all available user guides is included in 2015 2016 DCAS Resources 1 2 Important Test Date s 2015 16 Assessment Test Window Opens Test Window Closes Alg II and IM III Pretest Aug 31 2015 Mar 31 2016 DCAS Science amp Social Studies Practice Aug 31 2015 30 2016 Test US History Algebra II amp Integrated Jan 6 2016 IL 3 2016 Mathematics 11 Window 1 Online amp P P DCAS Science Online Mar 2 2016 206 8 2016 DCAS Social studies Online Mar 2 2016 NEL 8 2016 US History Algebra II amp Integrated Apr 4 2016 May 6 2016 Mathematics IIl Window 2 Online amp P P DCAS Science Social Studies US Apr 4 2016 Apr 15 2016 History Alg II and IM II
26. ed Too distracting to other students Suggested Students are engaged August 2015 Page F 1 TIDE User Guide EA DeSSA 2015 2016 Appendix G Math Resources PAD eSSA Paper and Pencil User Guide 2015 2016 Appendix G Math Resources The DCAS Math Resources are inch graph paper 14 inch graph paper the Algebra Il Integrated Mathematics III reference sheet August 2015 Page G 1 Paper and Pencil User Guide 2015 2016 August 2015 Page G 2 2015 2016 Paper and Pencil User Guide FADeSSA Page G 3 August 2015 ES DeSSA Paper and Pencil User Guide DCAS Reference Sheet End Of Course Algebra II Integrated Mathematics AREAS OF POLYGONS Parallelogram A bh Rectangle A bh Square 8 Triangle bh Trapezoid A th b b CIRCLES C 2nr x y 02 r PROBABILITY a n ner Hin nr n r General Addition Rule P A or B P A P B P A and Conditional Probability praia P A and B AB H ANGLE MEASUREMENT n radians 180 s 0 on NR 180 me Trad August 2015 2015 2016 VOLUMES Cube vss Cylinder V nr h Cone V An h Sphere ia SUM amp DIFFERENCE OF CUBES a b a ab b b a ab b DIFFERENCE OF SQUARES a b a b QUADRATIC FORM
27. egin When the students are finished collect all test materials including scratch paper etc August 2015 Page 17 7 5 Ensuring That Accommodations Are Provided DTCs must ensure that Special Education Section 504 ELL and General Ed with Supports students are provided the accommodations and supports to which they are entitled Special protocols must be followed for translating signing scribing reading aloud and other accommodations Test Administrators must be familiar with these protocols if they are administering tests to students with these accommodations 7 6 Securing Test Materials between Administration Sessions The DTC is responsible for monitoring and ensuring the secure storage of all test materials between testing sessions Secure test booklets when not in use must be stored in a locked secure location in each school 7 7 Administer Make up Testing Students who are absent during their regular testing period can be tested at any time during the DCAS paper pencil test window All students who can be appropriately tested must take the assessment In addition any students who have not completed their tests should be allowed to do so within the DCAS paper pencil test window 7 8 Absences STCs must keep a record of absences for any student who is eligible for paper pencil testing and was absent from the scheduled regular and make up testing sessions Whenever possible students who were ill or abse
28. es paper pencil materials If any paper pencil flags are entered after this deadline the district test coordinator should call the DeSSA Help Desk to order these additional materials Printed materials will be shipped to the District Test Coordinator who will distribute the materials Manuals and other information can also be found online at http de portal airast org DTOs STCs and Test Administrators are able to print out materials from this site All test materials for paper pencil assessments must be kept in a securely locked room that can only be entered with a key or key card All test materials must remain secure both prior to the testing and following testing Student test documents must not be given to the Test Administrator prior to the date of the actual test administration All printed test materials must be returned to the DTC as soon as each student s answers have been entered into the Data Entry Interface This should be done as soon as possible after testing is completed The materials must be kept in a secure location until all tests are completed After entry is complete the STC must return all test booklets to the DTC who will return them to AIR Samples of the cover pages of the test booklet are located in Test Booklet Samples All test materials are scheduled to arrive at the district s or charter school s Assessment Coordinator s office approximately one week before the opening of the paper pencil test window Table 4
29. est mode Proctors must invoke Press to Test mode at the beginning of each test session and exit Press to Test mode at the end of each test session August 2015 Page J 1 PAT eSSA Paper and Pencil User Guide 2015 2016 Proctors are required to check calculators before the exam and disable any stored programs and applications on all calculators by either clearing the memory both before and after the exam or by invoking Press to Test mode Please be advised that clearing the calculator memory will delete stored programs or application students should be told prior to the test day to store all data and software they wish to save on a computer or a calculator not being used for the test If a calculator can neither have its memory cleared nor be enabled in press to Test mode prior to test administration students are not permitted to use the calculator during the assessment PLEASE NOTE Steps to clear most calculators may be found online in the owner s manual for the calculator This is intended to be a general description of what is not allowed It is not meant to be an exhaustive list of specific calculators devices or technologies that can or cannot be used on the DCAS EOC mathematics Test As technology changes this policy will be reviewed and may also change August 2015 Page J 2
30. hat does not crowd students Good lighting ventilation and freedom from noise and interruptions are important factors to be considered when selecting a site When testing homebound students the best testing environment possible at the home should be arranged A Cell phones or other electronic devices are not allowed in the testing room The test administration should be conducted with the following requirements to promote optimal testing conditions Table 7 1 Requirements of the Test Environment Before Testing Instructional materials Instructional materials must be removed or covered including but not removed or covered limited to Information displayed on bulletin boards chalkboards or dry erase boards Charts such as wall charts that contain literary definitions maps mathematic formulas etc Other surfaces that might assist students in answering questions Students must be seated so there is enough space between them to minimize opportunities to look at each other s work or they should be provided with tabletop partitions If helpful place a Testing Do Not Disturb sign on the door or post signs in halls and entrances rerouting hallway traffic in order to promote optimum testing conditions During Testing Student seating must be spaced Do not Disturb Signage A Quiet environment Provide a quiet environment devoid of talking or other distractions that is required might interfere with a stude
31. how to properly administer the DeSSA assessments by Before administering tests completing the required Security and Test Administrator Training Before administering any assessments ensure that Personnel participating in the assessments have completed the DeSSA Security Before administering tests forms Collect test booklets and return used and unused test booklets to vendor After test administration 3 2 District School Accommodations Managers District School Accommodations Managers are responsible for ensuring student accommodations are correctly entered into TIDE See TIDE User Manual on the DeSSA Portal for more information August 2015 Page 5 Table 3 2 District School Accommodations Managers Checklist Activity Completion Attend District School Accommodations Manager training Complete all required DeSSA TIDE training Ensure accommodations have been reviewed and Before each testing window updated in DeSSA TIDE Enter any security issues incidents data reviews unique Ongoing deadline for all accommodations or exemptions required for any Smarter submissions is one week after assessment testing window in SysAID testing window closes 3 3 School Test Coordinators A School Test Coordinator STC can be a principal vice principal technology coordinator counselor or other staff member We recommend that the STC be a person with non instructional or limited instructional duties so that she or he can coordinate tes
32. in these applications submit a ticket in SysAID to your enrolled STC and submission to DDOE for review A student does not show correct Contact the District or School Accommodations Manager accommodations or supports in to update the accommodations and supports in TIDE DeSSA TIDE Test has not yet been Make sure accommodations are correct before student started begins a test There is a death in the family before Determine whether the child can be tested at the end of or during the testing window the testing window if that will not be feasible submit an exemption request A student is in a DSCYF juvenile Do not submit an exemption request Make sure student detention facility has a home school record associated with your district and the student has been enrolled at detention facility A student is in a court ordered private Submit a request for an exemption in SysAID Keep letter placement in state from facility on file in district office If the student does return to your school district he or she must be given the opportunity to test A student is in a court ordered private Submit a request for an exemption in SysAID Keep letter placement out of state from facility on file in district office If the student does return to your school district he or she must be given the opportunity to test 10 A student is in DAPI or Consortium Student will be tested at current CDAP facility Make sure Discipline Alternative Program studen
33. ithin the DCAS is allowed during testing See Online Calculators in the DCAS Tests 2015 2016 at http de portal airast org School handheld calculators as specified in DCAS Only Handheld Calculator Policy Department approved formula Only the formula sheets accessible in the DCAS are allowed during the Mathematics test Available in August 2015 Page 12 Math Resources Grid Paper tis mandatory to provide two sheets of graph paper per student for each Mathematics test Students in grades 6 10 should have 4 inch grid Both 1 2 inch and inch grids can be located in Math Resources or on the DCAS portal Science Tests Department approved Periodic table Onlythe Periodic table accessible in the DCAS is allowed during the Science test Available in Science Resources August 2015 Page 13 7 0 During Testing Administration 7 1 Establishing Appropriate Testing Conditions The DTC and TAs should work together to determine the most appropriate testing option s and testing environment based on the number of students in each tested grade and the average time needed to complete each test Testing students in classroom sized groups is preferable to administering tests to large groups in large facilities Establishing smaller groups lessens test fear and anxiety for the students and facilitates monitoring and control for the TA The test administration should be conducted in a room t
34. n 5 Enter the student s legal First Name and corresponding SSID and then click Sign In 6 Verify the student s information and the test for which responses are being entered Is This The Student Verify the student s personal information Enrolled Grade Birth date School and SSID August 2015 Data Entry Interface DeSSA Demers Seve oF nite Enter Student Information Student First Name Student Note Firefox is required to use this site Login Process Is This The Student Name DEMO STUDENT Enrolled Grade 03 Date of Birth November 29 2000 School DCAS Demo School B SSID 9999999673 Please review the information above If all of the information is correct click Yes if not click No Page 2 SSA P d Pencil User Guid PA DeSSA aper and Penci 4 ne Tests For This Student Select i the test for which you are entering Tests For This Student the student s responses Choose a test Test Name Opportunities Action Spring Grade 5 Science paper 14 Start Data Entry c This is the test opportunity you will work on when you select this test Back to login Test Layout and Tools Proceed to enter your student s responses Use the Next button to navigate Use the Pause button if you need to stop entering responses NOTE Do not break for more than 30 minutes as your second reviewer will be unable to view your answers
35. ndix E Test Booklet Samples Appendix E Test Booklet Samples at bra m Delaware gt Comprehensive Assessment Systern DCAS N NN August 2015 1 TIDE User Guide EX DeSSA 2 015 2016 Appendix F DCAS After Testing Suggestions Appendix F DCAS After Testing Suggestions When administering an untimed test students will finish at different times What students are allowed to do while other students finish is a dilemma Here is the DDOE s list of recommended suggested and prohibited activities Activity Status Rationale gt Leave the testing room and report Student instructional time is not Leave the testing room and report to pre designated monitored holding area with or without a scheduled activity Sit quietly in their seats Allowed This is difficult for many students Read a preapproved book or pre assigned material not related to the Suggested Quiet not a major security risk tested subject Write in a journal diary or on any Security risk that students may Prohibited 2 transmit item content m Electronic devices are not allowed Listen to music on an iPod etc Prohibited in the testing room ae Electronic devices are not allowed Use a cell phone Prohibited in the testing room 12 Too distracting to other students Talk or signal to other students Prohibited and security risk Move about the testing room Prohibit
36. nt s ability to concentrate or might compromise the testing situation Students must be Students are actively supervised during the entire administration supervised process Access to electronic Students are free from access to unauthorized electronic devices that devices is permitted allow availability to outside information communication among during the test students or photographing or copying test content This includes but session is not limited to cell phones personal digital assistants PDAs iPods cameras and electronic translation devices Please refer to the DeSSA Test Security Manual August 2015 Page 14 Students must have Access to allowable resources only during the test session Only students who are testing can have Access to assessments during the test session Students must only have access to and use of those allowable resources identified for DeSSA assessments that are permitted for each specific assessment or portion of an assessment Only students who are testing can observe assessment items Students who are not being tested or unauthorized staff must not be in the room where a test is being administered Based on the item type i e performance tasks trained TAs may also have limited exposure to assessment items in the course of properly administering the assessment however even TAs and other staff may not actively review or analyze any assessment items No answer key may No form o
37. nt during testing should be tested during the paper pencil make up sessions in your school If a student does not test during the scheduled or make up testing his or her name must be recorded to indicate that he or she did not participate in testing and did not take the test during the school s scheduled make up sessions This record will help each school verify the receipt of student scores when released on the online reporting system Apply for a special exemption if appropriate August 2015 Page 18 8 0 Following Test Administration 8 1 Destroying Test Materials prohibits the release of any student s personally identifiable information Any 0 Important Federal law the Family Educational Rights and Privacy Act printed materials must be securely stored and then shredded As areminder unless using scratch paper during the performance task PT those test materials identified in the DeSSA Test Security Manual must be securely shredded immediately following each test session and may not be retained from one test session to the next Scratch paper used during the PT should be handled according to the guidance provided in the DeSSA Test Security Manual 8 2 Reporting Testing Improprieties Irregularities Breaches Throughout testing ensure that all test security incidents are reported in accordance with the guidelines in the DeSSA Test Security Manual 8 3 Entering Student Responses e Test Administ
38. pping please contact the AIR Help Desk at 877 560 8331 8 5 4 Returning District Overage DTCs must be sure to count and return ALL unused secure materials in the district overage shipment August 2015 Page 20 TIDE User Guide EX DeSSA 2 015 2016 Appendix A 2015 2016 DCAS Resources Appendix A 2015 2016 DCAS Resources All materials are available on the portal at http de portal airast org Table A 1 Resources for the DCAS Assessments Resource Description This manual provides information regarding test security policies for all y o VES Secut DeSSA tests School personnel including Test Administrators should review this document carefully This manual includes information for Test Administrators Test EOC Pretest Online Test Coordinators and other roles and describes the policies and Administration Manual responsibilities for administration of the EOC Pretest for Algebra Il and Integrated Mathematics 111 This TA User Guide provides information on how to use the TA and Student Interface applications for all DeSSA assessments including DCAS EOC and Smarter This manual includes information for Test Administrators Test Coordinators and other roles and describes the policies and responsibilities for each role in the online testing for the DCAS Science and Social Studies and End of Course EOC US History Algebra II and Integrated Mathematics III 2015 2016 Test Administrator User Guide
39. r type of answer key may be developed for test items be developed During and After Testing TA s must have no access to student responses except in the normal course of assisting students with the test Making copies of test materials is not permitted Test materials must not be recorded or released by any method Retaining discussing or releasing test materials is not permitted Reviewing discussing or analyzing test materials is not permitted TAs are not permitted to review student responses in the testing interface or students notes on scratch paper No copies of the test items stimuli or reading passages may be made or otherwise retained No digital electronic or manual device may be used to record or retain an item stimuli or reading passage Similarly these materials must not be discussed with or released to anyone via any media including fax email social media websites etc Descriptions of test items stimuli or printed reading passages must not be retained discussed or released to anyone Staff and TAs may not review discuss or analyze test items stimuli or reading passages including before during or after testing Student interaction during a test is limited to what is necessary for the purpose of a performance task After Testing No test materials Test items stimuli or reading passages must not be used for used for instructions instruction Secure disposal of See DeSSA Te
40. rators should enter all student responses in the online Data Entry Interface system DEI All responses must be entered in the online Data Entry Interface Test books will not be scored when they are returned Asecond qualified person or the individual entering the responses verify that the responses entered match the responses that the student selected e Test Administrators should return all materials to the DTC e Detailed instructions can be found in Entering Student Responses A Note If you pause a test in the DEI for more than 30 minutes you will not be able to review or change the responses to items you have already entered After a pause you may resume entry of the student s responses at any time within the test window opportunity Once the DEI closes the test record expires and the opportunity is lost The ability of the test to be paused is not intended for lunch or breaks 8 4 Packaging Materials for Return e DTCs should collect all test booklets and other test materials from schools e DTCs should verify that they have the same quantity of test materials that was distributed and that all materials are accounted for Do not destroy any test booklets All used and unused test materials must be returned e Use the original shipping boxes to return the test materials to AIR If these boxes have been damaged please contact the AIR Help Desk at 877 560 8331 to request additional boxes August 2
41. s and other manuals August 2015 Page 6 3 4 Test Administrators Note Test Administrators TAs administer the DCAS The DCAS Paper and Pencil version may be administered only by e Delaware certified educators teachers administrators or guidance counselors e Paraprofessionals if closely supervised by a Delaware certified educator e Translators if they are not Delaware certified educators they must be closely supervised by a Delaware certified educator and e Substitute teachers if they are not Delaware certified educators they must be closely supervised by a Delaware certified educator If there is a severe shortage of staff a test may be administered by e Student teachers acting as TAs if closely supervised by a Delaware certified educator and e Student teachers and school support staff to act as proctors Table 3 4 Test Administrator Checklist for Paper Pencil Version Activity Completion Review necessary manuals and user guides as listed in in 2015 2016 DCAS Resources HE telg Complete the DCAS Test Administrator Training and Updates and sign Before testin DCAS Security form g Prepare the testing environment ensuring that students have the necessary equipment and materials including scratch paper pencils and rulers as Before testing appropriate Ensure that students receive the necessary accommodations Special Education 504 ELL 9 Administer the DCAS Paper Pencil
42. st Security Manual materials Refer to What to Do When for Paper and Pencil Testing for more detailed information regarding test situations August 2015 Page 15 7 2 Expected Testing Times Establish procedures to maintain a quiet testing environment throughout the testing session recognizing that some students will finish more quickly than others Review DCAS After Testing suggestions in DCAS After Testing Suggestions and adopt a school policy If students are allowed to leave the testing room when they finish explain the procedures for leaving without disrupting others and where the students are expected to report once they leave If students are expected to remain in the testing room until the end of the session instruct them on what activities they may do after they finish the test The paper pencil tests are NOT timed however students who begin a paper pencil session should complete the test within the session whenever possible All testing must be completed during the designated testing window Students who finish early should be encouraged to use any remaining test time to check answers 7 3 Distributing Materials STCs must follow procedures for distributing secure test materials to each Test Administrator The DeSSA Test Security Manual at http de portal airast org contains a Security Checklist that DTCs can follow to ensure that the correct procedures are followed Each Test Administrator must sign a form indic
43. state district and school users Accommodations and supports not correct in DeSSA Test Information Distribution Engine TIDE August 2015 DDOE Office of Assessment Page 2 2 0 Introduction and General Information The Delaware System of Student Assessments DeSSA includes all students who participate in the statewide system of assessment including Smarter English Language Arts Literacy Smarter Mathematics DCAS Social Studies grades 4 and 7 DCAS Science grades 5 8 and 10 DCAS End of Course EOC DCAS Alternate Assessments DCAS Alt1 Paper pencil forms for each of the DCAS tests are available for those students unable to take the assessments online or use print on request as a result of disability illness homebound instruction or testing location 2 1 Manual Organization This Paper Pencil Test Administration Manual provides information on policies and procedures for administering the DCAS paper pencil forms This manual covers the following topics e 3 0 Roles and Responsibilities e 4 0 Preparing for the DCAS e 5 0 Ensuring Test Security e 7 0 During Testing Administration including specific directions for administration e 8 3 Entering Student Responses into the Data Entry Interface e 8 5 Returning Test Booklets and testing material to AIR e Appendices with additional reference materials August 2015 3 Table 2 1 Key Icons and Elements Icon Description Note This sym
44. t has home school record and the CDAP facility CDAP has entered the student record for its facility 11 A student is in an adult prison Submit a request for exemption in SysAID 12 A student who wears glasses or takes Postpone testing for student and have student take test at medication on a daily basis is without a later time in the testing window them on testing day 13 A student qualifies for English as a If a student meets the criteria to be identified as an ELL Second Language ESL services but and receives ESL services a student may receive ELL the student s designated supports even if parent guardian caregiver parent guardian caregiver has has withdrawn the student from ESL services Please see August 2015 Page D 1 withdrawn him or her from ESL the Guidelines for Inclusions for ELL Students to services Can this student have determine whether a student can be excluded from the designated supports Can this ELA literacy assessment student qualify for an exemption in the ELA literacy assessment During Testing 1 A student becomes sick during Pause student test and allow student to return during testing make up session s to finish test Request a grace period extension if the student needed to pause without checking his or her answers 2 A student is removed from test Pause student test and allow student to return during session due to student misbehavior make up session s to finish test student
45. ting activity in the school STCs are ultimately accountable for ensuring that testing is conducted in accordance with the test security policies and other policies and procedures established by the Delaware Department of Education STCs must complete all actions in accordance with the activity listing and timeline displayed in Error Reference source not found Table 3 3 School Test Coordinator Checklist for Paper Pencil Version Activity Completion Ensure that all Test Administrators complete the required Security and Test Administrator Training Pate IS vida Ensure accommodations have been reviewed and updated in DELSIS Before gach testing window and DeSSA TIDE g windo Identify request and receive paper pencil version of test for appropriate students mark accommodation Before testing window opens Set up testing schedule for two three weeks of testing for paper pencil Before and during each test testing window Are any additional copies of paper pencil test for homebound Before testing window opens Inventory all test booklets when received Before test window opens Test students during two three week paper pencil test window During testing window Verify that student responses have been entered on the online Data Entry During and after testing Interface window Return used and unused test booklets to the DTC After testing window In addition STCs who also act as TAs must review all user guide
46. tudent receives his or her assigned test booklet and has two No 2 pencils Look at the back covers of your test booklet Print all the requested information Allow time for students to print their information There are several important things to remember Read each question carefully Think about what is being asked For multiple choice questions circle your choice in the test booklet Mark only one answer If you change an answer make sure that you erase your old answer completely Notice that the answer choices are A through D Do not spend too much time on any one question Go on to the next question and return to the skipped question after answering the remaining questions You must answer all questions 4 Check your work when you are finished You should continue until you see the word STOP in your test booklet If you finish before time is called make sure that you have answered all the questions and bubbled any information needed Then raise your hand and I will collect your test After I collect your test you may take out your silent work Are there any questions Pause for students questions If you have any questions during the test please raise your hand Go to page 1 of your test booklet Please read the directions provided in the test booklet You may begin When the students are finished collect all test materials including scratch paper etc August 2015 Page B 1 PA DeSSA TIDE User Guide 015
47. uestions Answer any questions I will hand out the test booklets Do not open your test booklet until I tell you to do so Make sure that each student receives his or her assigned test booklet and has two No 2 pencils Look at the back covers of your test booklet Print all the requested information Allow time for students to print their information There are several important things to remember 1 Read each question carefully Think about what is being asked 2 For multiple choice questions circle your choice in the test booklet Mark only one answer If you change an answer make sure that you erase your old answer completely Notice that the answer choices are A through D 3 Do not spend too much time on any one question Go on to the next question and return to the skipped question after answering the remaining questions You must answer all questions 4 Check your work when you are finished You should continue until you see the word STOP in your test booklet If you finish before time is called make sure that you have answered all the questions and bubbled any information needed Then raise your hand and I will collect your test After I collect your test you may take out your silent work Are there any questions Pause for students questions If you have any questions during the test please raise your hand Go to page 1 of your test booklet Please read the directions provided in the test booklet You may b
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