ASYCUDA World User Manual - Uganda ASYCUDA World Portal
Contents
1. UNITED ARAB EMIRATES Figure 40 Declaration Validation and Assessment Declaration validation is a vital customs operation that gives the validated declaration a legal status and a customs reference number Thus a dialogue box is displayed to ask the user whether or not he is certain as shown in Figure 50 Confirmation Do you really want to assess this declaration Vv Figure 41 Validation and Assessment Dialogue Box If the answer is yes AW validates and assesses the declaration and a unique customs reference number and assessment number is assigned to that declaration The Customs reference number declarant reference and assessment number can be used to retrieve a declaration The declarant reference is assigned by the Customs broker at the time of data capture A validation notification is displayed availing many options as shown below 44 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Transaction completed Validate and assess is done w 000024976 500001 Declarant 2012 1 8111 Customs ref 1 Assessmentret Print S A D document customised Print 5 0 attached documents Print 5 A D document hardcopy Print A D document Figure 42 Assessment Notification 1 17 Assessment notice The Assessment Notice is a unique page per declaration and it contains information about the assessment of the declaration2. ODE 27 110 THE FINDER VLDE SR EDI QU DRIN DROP 28 1 11 DECLARATON STATUS HM 30 1 3 3 Operations carried out on declarations according to their 30 1 11 1 Operations on a CANCELLED declaration 32 1 11 2 Operations an ASSESSED 33 1 11 3Operations on a PAID nnne nnn anna annees 35 1 11 4 Operations on an EXITED SAD 36 1 12 DECLARATION PROCESSING STEPS aieo ERU DM MA D UNE 37 1 12 1Preparing a declaration for 55 37 1 13 LINKING THE DECLARATION TO A MANIFEST AND WAYBILL enne 39 1 14 FILLING IN THE VALUATION sies ne sse sis esses se see see seas ea nun 40 1 15 DOCUMENT VERIFICATION Exe ERN tes Des gus be kx a 42 1 16 DOCUMENT VALIDATION AND 55 55 nennen nnn nnn tas nsa senses esses nea estesa senes 44 rapit ideis 45 He
3. Sj International Norms Ge 3 System Administration Sj System design My Profile Training Server URA Training Server Training Server Figure 3 AW Main Screen 1 3 Processing the SAD The figure above illustrates the document library in AW All menu items are contained in the document library for ease of reference A sequence of nodes should be clicked until the SAD form is reached The following steps illustrate the aforementioned sequence Click on the ASYCUDA node which expands and displays its contents as shown below This screen will differ basing on the level of access granted to the user 5 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Figure 4 ASYCUDA Option Menu 1 3 1 Expanding the Goods clearance Node Expanding the Goods Clearance node displays three options Declaration Reports and Warehouse stock management Clicking once on the Goods Clearance option explodes it and shows the details Figures 5 and 6 Figure 5 Goods Clearance Option Menu 6 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Expanding the Declaration option displays two nodes as illustrated below Detailed Declaration and Periodic Entry In order to capture and assess declarations the profile for Brokers or Agents has been configured to only access the Declaration node Let us focus on Detailed declaration for now Figure 7 Detailed Declaration Menu and the Finder
4. Table 3 Status of Declaration A declaration may be processed by right clicking on the declaration in the Finder as displayed in Figure 16 One of the options available to a user depending on the level of access is the retrieve option that allows a user to first retrieve the declaration review it then process it Specific user rights are allocated to users to enable them perform these action In other words not every user can perform this action in AW On retrieving the declaration some other menus are displayed as shown in the figure It is up to the user to choose which action they would like to perform using any of the sub menus The operation Validate and Assess involves a Validation operation If no problem occurs on the declaration and the declaration is sent to the Blue or the Green route the system re routes to the green lane for release If a risk management action is involved the Declaration is automatically routed to the Red Yellow Lane and the declaration is stopped in the SELECTED status When the checks have been achieved by the authority the document is re routed to the green lane and the declaration is released 31 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Customs Some all of the goods involved in the requirements and exit the declaration have been released Customs premises Normally the exit is done ASYCUDAWorld at the exit point 1 11 1 Operations on a CANCELLED dec
5. TED UNCTAD 0 5 gt T g ASYCUDA World User Manual Declaration Processing for Brokers UNCTAD URA Customs Business Systems Enhancement Project Asycuda World Component n Asycuda World User Manual Declaration Processing for Customs Agents Table of Contents DECEARATION PROCESSING SVO UE REO RAE 3 M RR UU UU IM 3 SER INTERFACE PC 3 1 2 JACCESSINGASYCUDAAMVORED 3 L3 PROCESSING THE SA Diu UNO US 5 1 3 1 Expanding the Goods Clearance 6 1 3 2 Expanding the Detailed Declaration option 8 1 4 SAD AND ABBED FORMS DUE RE 10 MOES taceat alode NU CSS 10 13 11 1 5 1 SAD item page For multi item 23 1 6 GENERAL VALUATION NOTE FORM 23 1 6 1 Item Valuation Note form 24 1 7 SCANNED ATTACHED DOCUMENTS FORM 25 1 8 HOW TO USE THE DECLARATION TOOL ICON 25 1 9 TYPES OF FIELDS ON THE
6. 0 16 114 NEN 2012 UGBUS 100005 HIGSS 100057 0 d 16117 _ O 14 14 47 0 0 2012 UGBUS 100002 TEST223 2012 UGBUS 100002 1 100037 9734100 A 100025 0 100015 0 100015 0 100057 0 100085 0 10 36 11 2012 UGBUS 100002 three1 100024 0 11 36H11 _ 2012 UGBUS 100005 HIGS1 100057 0 12 16 111 ope x 29 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 2012 UGBUS 100002 2020 2012 UGBUS 100005 2020 09 2012 UGBUS 100009 2012 UGBUS 100005 HIGS3 2012 UGBUS 100005 HIGS4 diiit LLLLLEE CO CO CO Cn mh h h mh mh mh mh Figure 14 Displaying Declarations Right clicking the requested declaration gives the user the different possible operations that could be done on this declaration This depends on the declaration status which will be explained thoroughly in the next section For example to retrieve a declaration for further processing the user will proceed as follows Place the cursor on the desired declaration and right click 2012 IUGARU 2 ios 198 P 2 1 2 2012 UGARU 4 537297 B 30H0 0 2042 UGBUS 100002 D151265 4 2 100002 23200 A 1 01 11 C 55 2012 UGBUS 100009 3761101 S 1 M 8 100026 0 A AI wee Tt 2042 UGBUS 100005 HIGS2 5 40 M 8 1 100085 0 A 13 161 2012 UGBUS 100005 HIGS5 5 14 IM 8 1 10005
7. 11 Trading 12 Value details 13 CN cty 0 Figure 19 Popping up the Declaration Type Clicking the desired choice writes it automatically to the appropriate field 25 Mode transport 26 Inland mode 27 Place of discharge 28 Financial and banking data Bank Code 02 04 o ramen __ termnctgernent TOY EH 29 Office of entry BARCLAYS BANK JINJA UGBUS BUSIA UGBUS 31 Packages Marks and numbers Containers No s Number and kind 33 Commodity code description of packages 34 Cty orig Cc 9 36 Prefer ofgoods amp Kind aC ib 100 00 37 PROCEDURE EH Copy 39 Quota Containers No s 4000 00 900 00 f Paste 40 Summary d pcument 5 1 Other arms eg spring air or gas guns and pistols truncheons excluding those of 93 07 Find 41 Supplemen Help ice 43 V M 36 1 3 000 cod 44 Add info Documents Licence No 0 0 0 0 0 45 Adjustment Produced 1 000 Certificates and autho 46 Statistical value rization 7 532 190 47 Calcul Type Tax base Rate Amount 48 Deferred payment 49 Identification of warehouse ation of p Figure 20 Using the F3 Option 38 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Query View File Edit View Help 100 xch rate 24 Nature of 2 510 73 4 3 transac 4 x Keyword Commodity Code Query Date 18 11 2012 02 04 Section VII
8. 7 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 3 2 Expanding the Detailed Declaration option This Detailed Declaration node will be repeatedly referred to in this chapter It contains two major operations that could be done on a customs declaration capturing a new declaration and finding a registered declaration using the Finder amp Declaration _ amp Detailed Declaration Detailed Declaration _ 6 Periodic Entry 23 Warehouse Stock Manager Figure 8 The New SAD Menu Option Once the user clicks on New a blank SAD form is displayed The table below illustrates the SAD data elements with the quadrants indicated on the sides This is arrangement by quadrants makes it easy for a user to navigate the SAD 8 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 T Deka dci e Din ET fae vew i Bt um EAF Comi TT CB dde mac inam m Bering ines GENERAL DATA PROCEDURES z ADDITIONAL Tee OOE Gt TION anm m DUTIES AND TAXES Figure 9 The New SAD Menu Option 9 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 4 SAD and Tabbed forms The SAD form Detailed Declaration has tabs that can be seen at the bottom of the page Some of these tabs are only mandatory for certain declaration types while some are ma
9. Plastics and articles thereof rubber and articles thereof Chapter 39 mass PLASTICS AND ARTICLES THEREOF et mass kg Lo 39 PLASTICS AND ARTICLES THEREOF d 39 PLASTICSANDARTICLES a a IE 39 01 Polymers of ethylene in primary forms THEREOF 39 02 Polymers of propylene or of other olefins in primary forms amp 01 01 2007 gt 39 03 Polymers of styrene in primary forms EZ 39 04 Polymers of vinyl chloride or of other halogenated olefins in primary forms EZ 39 05 Polymers of vinyl acetate other vinyl esters in primary forms Other vinyl polymers prima a 39 06 Acndic in nriman farms Code 45 Adjustment 46 Statistical value 7 532 190 4 b dentification of warehouse Section Query Customs Tariff Reference List Print Tariff Figure 210 Filling in the Commodity Code Box using F3 Key Using the F3 key a tariff code can be searched by name such as offal or by heading chapter or Code Expanding the tariff chapter then tariff heading then sub heading clicking the desired HS code a red book makes a green tick available for the user to write the HSCODE box 33 3 Company finder of Detailed Declaration New 2012 Ju Please enter data for selection criteria and proceed to find a specific document Detailed Declaration field code criteria value 1 value 2 Company name all Company code all Figure 221 The Company F
10. The assessment notice is generated upon the validation and assessment of the declaration It contains the summary of duties and taxes payable for the whole declaration The assessment notice is updated after the payments have been done and any rectifications of declaration The assessment notice contains the type of declaration the registration number the date the declarant reference the payment number the account number the receipt number the codes and the text of taxes the amount of the taxes the total of the duties and taxes to be paid SAD Assessment Notice UGKLA KAMPALA CBC Identification of the declaration Model Customs reference Declarant reference Assessmentreference Nbr of 9 IM 4 2012 C 1 02 11 2012 2012 0202020202 2012 A 1 i 0211 2012 3 Declarant Company 1000024976 1000573057 ROSEBUD LIMITED Mr HENRY BUWURE BOX 3673 KAMPALA 861 KAMPALA Mode of payment Account number Receipt number and date Statement number and date CASH 45 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Mode of payment Account number Receipt number and date Statement number and date CASH Items taxes Global taxes IMPORT DUTY 3 012 876 VALUE ADDED TAX 3 118 326 DOMESTIC VAT 467 749 WITHHOLDING TAX 58 670 Total Global Taxes Total tems Taxes Total assessed amount for the declaration Amount currently to be paid Figure 43 Assessment Notice Form Using t
11. 095 000 6 000 225 966 1 Figure 73 SAD Item Page The SAD can have as many subsequent item pages as the number of articles commodity involved in the transaction 1 6 General Valuation Note form It is a unique form declaration it contains the global invoiced value of all the goods declared in the main SAD form In addition it allows input of value build up information such as freight and insurance costs and automatically apportions the costs between the declaration items Fields comprised in the general valuation note are e Invoice value e External freight e Internal freight e Insurance e Other costs e Deductions For each cost element the currency should be put in the appropriate field and consequently the exchange rate If different from the national currency is automatically brought from the currencies file and filled in the its appropriate field Upon the completion of all customs value related elements the CIF value which is the tax base for customs duties is automatically calculated 23 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 SAD Valuation Note General segment D 2 E Working mode apportionment computed totals Amount FCX Exchange Amount in UGS code rate ek r rrr renun unnm 5 700 00 in USD 2 510 75 14 311 161 External Freight import 0 00 in 0 00 0 Internal Freight 0 00 0 00 0 Insuran
12. 47 2 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 DECLARATION PROCESSING 1 0 Introduction Declaration processing capability is the core component of any automated customs system It reflects both the system functionality and the customs processes in use A Customs declaration is the base document of Customs and is used to control the movement of goods in and out of the country It represents the data repository for calculation and consequently collection of duties and taxes as well as the main source of national trade statistics ASYCUDA World AW provides a robust comprehensive declaration processing capability which is based on the Single Administrative Document SAD The SAD was developed by the EU and is considered to be the International Standard by the WCO and it covers all customs procedures and regimes including Import Export and Transit procedures In modern customs practices customs officers do not key in declaration on behalf of traders They rather do the control portion of the customs declaration process More room is left for traders to key in their declaration themselves DTI Thus AW could be configured to provide TWO major profiles namely trader s profile and customs controls profile 1 1 User Interface The user is presented with input screens displaying icons pull down menus and multiple level screens familiar to any Windows user Movement around the screens is simple with mouse cursor ke
13. Name of the place where a goods are located and eventual goods location in which physical inspection might take place You must enter the appropriate CODE for the place where the goods being declared are stored prior to clearance i e transit sheds 31 Packages and The entry in this field must include description of goods Mandatory Shipping marks and numbers Number of packages for this item Mandatory Code for the type of packages e g Sacks cartons Container identification numbers up to 4 containers Mandatory M Vu Commercial description of the goods as per invoice Optional Mandatory Mandatory Serial number of the item in that declaration This is the 17 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 consecutive item number i e item 1 item 2 item 3 etc Commodity Mandatory Commodity code of the goods declared for the item according code to the harmonized system of 8 digits C O Code Mandatory Country of Origin Code You must enter here the country CODE where the particular goods declared were originally made or manufactured 5 Gr Mass kg Mandatory Gross mass in kilograms Weight mass of goods including packaging but excluding the carrier s equipment 6 Prefer code Optional Preference Code Where there are bilateral or multilateral agreements between the countries and the goods have been manufactured in any of these countries the declarant may enter the appropriate Preference Code if he is claiming a reducti
14. The item price of the particular commodity in foreign currency automatic is declared in this field input 3 4 allowance or charge Percentage converted into a 2 digit decimal fraction Not usually required for filling in Uganda since the adjustment rate will always be 1 Statistical Value Mandatory This represents the Value for Customs in national currency Enter the value in USD of the goods described in Field 31 according to the rules for Customs valuation under Uganda Customs law This value is the price of the goods as adjusted by the cost elements to value the goods at the landed CIF level 47 Calculation of Mandatory A mathematical formula is adopted to calculate the various duties taxes fees due on each item of the consignment This automatic acer encompasses duties or taxes applicable to commodities or a input type of tax or fee applicable to services The formula is applied on the tax base relevant to each tax type For taxes based on quantity and not value enter the quantity used for the tax calculation i e if taxed by weight enter the net mass from field 38 or for liquids taxed per litre enter the supplementary units in litres Tax base The statistical value or the value based on quantity or Net mass is entered in this column The type of taxes is calculated against this value to arrive at the amount payable Rate in this column for Import Duty the tax rate from the customs tariff This is e
15. World DECLARATION Field Label Description and or Use Action Declaration Mandatory To identify which Customs regime the particular SAD belongs to A declaration model number is entered on the SAD form in this field For all import declarations this model is IM with a number identifying which general procedure the import belongs to i e 4 for home consumption 7 for warehouse For export declarations the model is EX with a number identifying which procedure the export belongs to i e 1 for direct export 2 for Temporary Exports 3 for re exports at a border and 8 for outward transit exports Exporter code Mandatory For import declarations this field requires the input of the full name and address of the overseas exporter supplier of the goods to Uganda This is usually the name of the person or organization overseas from which the importer purchased the goods There is no need to enter the Exporter TIN For export declarations the exporter is the Uganda exporter You must enter the exporter TIN code and the full name and address of person exporting goods from Uganda address Automatic input when using the system Forms Mandatory Total number of forms pages in this declaration including the front page and any continuation pages i e two three as automatic required input Loading Lists Optional The number of loading lists manifests or similar documents This will be required for trans
16. b 16 Country of origin 17 Country of destination Switzerland 18 Identity and nationality of active means of transport at departuye 19 Ctr A Delivery terms E 21 Identity and nationality of active means of transport crossing the bore 22 Currency amp total amount invoiced 23 Exch rate 24 Hature of 0 00 0 00000 transac 25 Mode transport 26 Inland mode 27 Place of discharge 28 Financial and banking data Bank Code at border Transport Terms of payment 28 Office of entry 30 Location of goods 1 Packages Marks and numbers Containers No s Humber and kind 33 Commodity code and Marks amp Without marks description of packages 34 Cty orig Code 35 Gross mass kg 36 Prefer of goods Wor a Kind a h 3r PROCEDURE 3 Het mass kg 39 Quota e Summary declaration Previous document Containers Hois 12301987654 Summary declaration Trarrepurtdurumient number Figure 32 Manifest Related Elements in the SAD 1 14 Filling in the valuation note In order to clarify how this portion works we will consider the case of a two item declaration Take an example of the declaration below with three items The figure below highlights the CIF value for all the three items and the valuation note form val note e After entering the CIF value for the entire consignment the user should click on the val note e val note has two segments the general segment where the total CIF value is automatically inserted
17. broker whose business is to clear goods belonging to importers which may include goods imported by the declarant In the former case the owner is required to authorise the broker to clear their goods In all the above cases the TIN is auto populated by ASYCUDA once a new SAD is created 15 C E Code and Mandatory The user will notice two boxes side by side Either the code for name the country of export or the name of the country from which the goods were exported may be selected Country of Mandatory Enter the Code for the Country of Origin in box 34 and its full origin name will be displayed in box 16 by default C D Country of Prohibited For import declarations destined to Uganda the system will destination automatic automatically input it Nevertheless for transit consignments input not destined to Uganda the user should input the country of destination Ident amp nat of Mandatory Identity amp nationality of active means of transport at arrival active means of This field has 2 parts transp at arrival departure In the first you must enter either the name or voyage number of the vessel the flight number of an aircraft the vehicle registration number or the wagon number in case of a train Country Code indicating nationality of ship aircraft vehicle For ASYCUDA the second part of field 18 is optional but if you have the information please complete Ctr Optional An indication whether goods are
18. for the currency nominated in the invoice For Uganda transactions all should be declared in or converted to USD In the second part longer box you must enter the total amount in CIF amount in USD Exch rate Automatic Exchange rate This is the official exchange rate for the foreign currency on which the goods in this entry had been paid Input converted to USD Official exchange rates will be updated on a daily basis Nature of Prohibited Not required Transaction Mode trsp At Mandatory Mode of transport at border at entry You must enter the border code for the mode of entry of goods e g 1 Sea Transport 3 Road Transport 4 Air Transport 16 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 26 Inland mode of Prohibited Note required transport 27 Place of Prohibited Not required discharge 28 Financial and Mandatory You must enter the code for the bank branch e g CBL for banking data Central Bank of Uganda Bank code Bank File The original design of this box has not been utilized because it s number not relevant to Uganda Terms of Prohibited Not required ayment 29 Office of entry Mandatory For imports the declarant must enter the Customs office code departure where the particular goods were originally being entered first time into the country e g Malaba or Katuna For exports enter the office of departure where the goods will be departing the country from 30 Location of Mandatory
19. transported in a container or not Nature of container where the particular goods declared 15 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 were packed In Not the quantity of containers This field accepts only 2 values Content nothing Loose cargo V Containerized Here the declarant is required to let customs know whether the cargo was containerized or not A tick means there is a container while not ticked means there is no container The user should click once in this box to insert the tick and click again to remove the tick Delivery terms In this field you must enter the code describing the terms of delivery specified in the sale contract between the buyer and the seller of the declared goods i e CIF FOB CFR etc In Uganda preferably the total CIF value should be declared For direct exports it is FOB Ident amp nat of Optional This field may not be required as the system will re display the active means of information of field 18 Nevertheless if the information is transp at different for example in the case of transhipment please fill it border in Cur amp total Mandatory Total monetary amount charged in respect of one or more amount invoice invoices associated with the currency in which goods were purchased The red underline draws the user s attention to fill in the general valuation note form This field has 2 parts In the first field small box you must enter the code
20. 1 0 The operations of an assessed declaration are displayed in table 8 below View without possibility to amend This operation enables the authorised persons to generate an XML file that will Export to T1 XML be used to fill capture Transit document This operation is done from the Finder only on an export declaration It Export release represents the confirmation of leaving of the goods from the country This is an operation that can be done from the Finder or from a declaration document it displays the selectivity criteria if any Allows a user to indicate their actions once a declaration is selected red or Selectivity Control yellow Allows a user with the requisite rights for route goods to the examination shed Route Goods l or delivery point Release order Ww Allows a user to trigger selectivity Selectivity This operation represents the clearing of a declaration selected Blue assessed In addition this is the operation used to clear declarations selected Red or Yellow when the configuration is set to selectivity after assessment The declaration is re routed to the Green Lane Recalls a declaration and enables a user to review and modify the declaration This is the cancellation operation of an assessed SAD this is done directly from the Finder In fact the document remains in the database until it is archived This operation locks the access of the document This operation unlocks the access of the
21. 33 45 5 B 1411 2 IM 8 1 11 Release Order selectivity 2012 UGM 10000584 marj 5 T 1411 2 M 8 1 i 2012 10000916 AHMOS S 8 1411 2 IM 8 1 2012 10000250 IMBTE S 8 141 2 IM 8 1 Clear declaration Re route to green e xX Retrieve Lock mca 79 Manual Examiner Assignment xen t library 22 Detailed Declar Details ml Figure 25 Finding a PAID Declaration The operations of a paid declaration are displayed in table 9 below View without possibility to amend This operation is done from the Finder only on exportation declaration It Export release represents the confirmation of leaving of the goods from the country This is an operation that can be done from the Finder or from a declaration View criteria document it displays the selectivity criteria if any Examine Allows an examiner to record their inspection results Allows a user to indicate their actions once declaration is selected red or Selectivity Control yellow Allows a user with the requisite rights for route goods to the examination shed Route Goods or delivery point This is the control on the declaration that has been examined and found with Clearance officer l discrepancies It allows the officer to route the declaration to the delivery point Release Allows a user to trigger selectivity Order selectivity Recalls a declarati
22. 7 0 A 14 161 Export release 2012 UGBUS 100002 223 S 2 IM 8 1 100002 0 A 4 14 14 2012 UGBUS mnk 2 4 1 100024 1612413 2 01415 0 View Criteria 2012 UGBUS 100002 1 H 1 100037 9734100 8 1511 2012 UGBUS 100002 2020 8 3 8 1 100026 0 A 5 451 Release Order selectivity 12012 UGBUS 100005 2020 09 5 go 7 IM 8 1 100015 0 A 6 1511 EST 12012 UGBUS 100009 2020 09 5 RUE IM 8 1 1000415 0 A 7 451 2012 UGBUS 100005 HIGS3 5 6 8 1 100057 0 A 9 16 1 Clear declaration 2012 UGBUS 100005 HIGS4 8 L IM 8 1 100085 0 10 161 2012 UGBUS 100002 three1 5 bL IM 8 1 100024 0 A 11 1461 Re route to green 2012 UGBUS 100005 HIGS1 5 9 M 8 1 100057 0 12 mu Retrieve ol 4 URA I URA Training Server Refund Cancel Lock 15 Manual Examiner Assignment esl Im Bj Generate r1 a Bd we Tox a 8 Figure 15 Possible Operation Displayed Document 1 11 Declaration status Declaration status indicates where a declaration is in the processing path When searching for a declaration using the finder the user will notice that the status is colour coded declaration in order to enable a user to quickly recognise the status Table 3 shows the different declaration status they are colour coded as they appear in the finder Different operations could be carried out on a decl
23. 7 532 190 47 Calcul Tax base Ri Amount 48 Deferred payment 49 Identification of warehouse ation of taxes B ACCOUNTING DETAILS Mode of payment CASH Assessment number I Date Receipt number Date Guarantee Date _ Figure 12 SAD Item Segment IMPORT 1 5 SAD fields sorted by quadrant General data Clearance Office O O Declaration type 1 Number of forms ist Number of items Total packages 11 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Declarant reference number Financial and banking data 5 Goods description Marks and numbers P Number of packages P Package type S LLL Description of commodity code Commodtyode 0 Country oforigincode oS ooo S Supplementaryunits S Do Stmtitialval S 7 Additional information Licensing details 8 Duties and taxes Duties and taxes details po Aceountingdetails S S SS Principal 10 Transit Representative of Principal Guarantee details 11 Valuation Invoice value Item value Table 1 Fields by Quadrant 12 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 A detailed explanation of how to fill each field of the declaration is explained in table 2 below EXPLANATION OF SAD FIELDS FOR ASYCUDA
24. ATION uGMAL 5 2 Exporter MALABA STATION Trade Car View Customs Reference 26 Street China 3 Forms 4 Load List 1 1 Manifest T Reference number 1 2012 18500001 8 Consignee Ho 1000573057 9 Financial No Mr HENRY BUWURE 861 KAMPALA Country last 11 Trading 12 Value details 13 C A P CN con cty 14 Declarant Ho 1000024076 15 Country of export 15 CE Code 17 C D Code ROSEBUD LIMITED China ai CN a UG b Fenice 16 Country of origin 17 Country of destination 18 Identity and nationality of means of transport at arrival 19 Ctr 20 Delivery terms UAB 2345 El CIF BUSIA 24 Identity and nationality of active means of transport crossing the border 22 Currency amp total amount invoiced 23 Exch rate 24 Hature of Figure 11 SAD General Segment Import 29 Office of entry 30 Location of goods BARCLAYS BANK JINJA UGBUS UGBUS 31 Packages Marks and numbers Containers No s Number and kind and Marks amp no OH of packages 36 Prefer ofgoods wor a Kind Net mass 39 Quota Containers No s on Oct 900 00 NX 40 Summary declaration Previous document 51 Other arms eg spring air or gas guns and pistols truncheons excluding those of 93 07 41 Supplementary units 42 Item Price 43 V M 44 Add info 1 3 000 code Documents Aj Code 45 Adjustment Produced 1 000 Certificates and autha 46 Statistical value rization
25. Field 46 Enter the prepayment or credit account codes from which the goods are paid if no other means of payment are used e g cash In case of a warehousing declaration IM7 In the first part of this field enter the warehouse code In the second part of the field enter the period as the number of days that the goods are approved for storage in that warehouse Name and address of a party liable for goods moving under a customs authorization and when applicable a guarantee like in the case of transits Name of the customs office which is responsible for transit formalities en route Customs office at which a security or guarantee for the movement of goods under a transit procedure is lodged Name of the customs office at which goods are released from a Customs transit regime To be filled by the representative of the trader indicating the date of the declaration and the name of the representative Mode of Payment Method of payment for duty fees i e Cash UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Automatic input Automatic input Mandatory Office of Transit departure Table 2 Detailed SAD Description Assessment No Completed by Customs Number assigned to declaration post assessment Receipt No Completed by Customs Number assigned to receipt for payment of this declaration Total Fees Additional charge normally declaration processing charge i e USD 50 Total declaratio
26. MITED China 715 KAMPALA Messages p E Error Please add Container HE 3 at border Transport Terms of payment T01 CASH Figure 11 Error Message after Verification 27 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 The system is designed to allow each country the flexibility to configure their data requirements on the national declaration SAD based on international regional or national standards Based on these standards the national project team defines which fields are mandatory optional or prohibited and which controls to apply 1 10 The Finder The finder is a useful tool in ASYCUDA used to retrieve documents based on different search criteria A user needs to fully understand the functionality of the finder in order to navigate through ASYCUDAWorld since it is the most commonly used feature A Detailed declaration can be retrieved using different keys search criteria A criterion could be document status such as a registered status a selectivity decision like red or green routed declaration or any other predetermined SAD element like declarant consignee etc In order to access the declaration finder the user will right click on detailed declaration and a list of sub menu s that the user is permitted to have will be displayed as seen in the below X Design E 3 Find gt Document library d vad Document View Hel
27. after the insertion above and the item segment In order to capture FOB freight and insurance values the user should change the working mode to apportionment by value he item segment is located below the general segment The user should scroll down below the general segment to access the item segment for each item number AW automatically apportions the freight and insurance values to the items once the option above is selected All the user needs to add is the FOB value for each item e Then the SAD can be verified to check its consistency If the item values do not add up to the total CIF value an error message will be displayed See the screen shots below to illustrate 40 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 v wv O d a wg 2 M UM 27 A OFFICE OF DESTINATION UGBUS No BUSIA Customs Reference QUIAE ITI Manifest 2 Exporter Trade Car View 6 Nbr 7 Reference number 26 Strcct China 2012 TRS00001 No 1000573057 9 Financial 8 Consigncc Mr HENRY BUWURE 861 last 11 12 Value details 13 C A P No 1000024976 15 Country of export 15 17 C D Code 14 Declarant China a CN a UG b ROSEBUD LIMITED 16 Country of origin 17 Country of destination BOX 2673 KAMPALA China Uganda and Watney ot meals of transport at arrival T aa 20 IU terms UAH 2345 BUSIA 21 Identity and nationali
28. aration according to its status 1 3 3 Operations carried out on declarations according to their status STORED A declaration has been captured on The declaration has been created by a user AW and saved stored This is done by with preserved rights to view amend or exporting the XML file of the delete it before assessment declaration to the desktop 30 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 ASSESSED CANCELLED Cargo has arrived in Uganda except for users authorised to make pre arrival declarations The declarant assesses the declaration obtains a printout of the Assessment Notice with the PRN attaches all required scanned documents makes payment to the bank and lodges to Customs electronically The tax payer does not wish to process the declaration for one reason or another Using the PRN on the Assessment Notice Taxpayer pays to the bank The declaration has been assessed by the user and given a unique customs reference number delivered by the system Verification checks prior to assessment has been performed Status of the declaration is assessed The declaration has been cancelled by the authorised customs officers The assessment if any is no longer valid An ASYUDA receipt number is issued to the declaration status of the declaration is through eTAX sends Paid payment details that is receipt number and date to ASYWorld EXITED Goods have met
29. ce Jimport 0 00 0 00 0 Other costs import 0 00 in 0 00 0 Deductions 0 00 in 0 00 0 Total gross mass Total Costs 0 Delivery terms CIF BUSIA CIF value 14 311 161 Figure 14 General Valuation Note form 1 6 1 Item Valuation Note form A declaration contains as many Item Valuation Note forms as the number of items declared in the main SAD form Each of them contains the item invoiced value and it allows input of value build up information such as freight and insurance costs Upon the completion of all customs value related elements the CIF value which is the tax base for customs duties is automatically calculated for each item z 7 Da E Item number 3 Amount Exchange rate Amount in UGS invoice value i i 2 510 73 3 766 095 External Freight import 0 00 0 00 Internal Freight 0 00 i 0 00 Insurance import 0 i 0 00 Other import 0 00 1 0 00 Deductions rrr d 0 00 j 0 00 Total Costs Delivery terms CIF value 3 766 095 Statistical value 3 766 095 Additional information Supplementary value 1 Code Name Quantity Supplementary value 2 Code Quantity Rate Per Market value Figure 85 Item Valuation Note form 24 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 7 Scanned Attach
30. consequently national customs does not have him her on its database The field is filled with the exporter information mentioned on the consignment associated documents Invoice It s a plain text and AW does not check it 37 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Detailed Declaration New 2012 Le WE 3 File Edit View Help S Wy vV EH F d amp 24 Bx 100 E ASYCUDA A OFFICE OF DESTINATION 1 DECLARATION 2 Exporter IM 4 Trade Car View Customs Reference 26 Street China 4 Load List Manifest 6 Nbr packages 7 Reference number 1 2012 TRS00001 8 Consignee 1000573057 9 Financial No Mr HENRY BUWURE 861 KAMPALA Country last 11 Trading 12 Value details 13 C A P CN con cty 0 14 Declarant No 1000024976 15 Country of export 15 Code 17 EEES China ru LE Figure 27 Plain Text Field Dynamic fields Represents a field in one of the database tables to be manipulated in current or future operations Some of the dynamic fields are popped up from their appropriate fields as shown below or called upon from the Database using the F3 key to fill in SAD field instead of typing it manually ASYCUDA 2 Exporter Trade Car View 26 Street China 4 Load List 8 Consignee 1000573057 9 Financial HENRY BUWURE EH 861 KAMPALA amp Country last
31. document Manual Examiner This option allows users to re assign declarations that cannot be handled but assignment the assigned officers Generate T1 Allows a user to generate a transit entry from the declaration Details This is operation represents the history status evolution of the declaration from registered onwards Table 6 Operations on an Assessed Declaration View criteria Clear 34 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 11 3 Operations on a PAID declaration Year Off Declarant Ref M Reg Reg Reg Da Type Items Exp Consignee Total t Ast Ast Ast D Col 2012 10000260 1 a 13 1511 2 IM 8 1 10003435 0 19 4541 gt 2012 10000584 higs1 5 14 1511 2 1 M 8 1 10005730 0 20 2012 UGM 10000250 5 15 1511 2 8 1 10005730 0 21 15 1 2012 10000916 51 5 16 1511 2 IM 8 1 10000916 0 22 151 2012 UGM 10000584 higs2 5 17 1591 2 8 1 10005730 0 A 24 1511 2012 UGM 10000584 TEST 5 18 15 11 2_ 8 1 View 11 2012 UGM 10000584 37611 5 20 1511 2 IM 8 1 i 2012 10000584 higs3 5 21 1591 2 8 1 Export release 1 2012 UGM 10000379 MORY S 22 16412 8 1 1 2012 10000584 TESTO1 S 4 141 2 IM 8 1 em View Criteria i 2012 10000584 test02 5 5 14 1 2 IM 8 1 1 2012 UGM 100002
32. ds on the SAD The boxes are the same as on the printed paper version the areas where information is entered are called SAD boxes or SAD fields There are different types of fields Mandatory input information must be input to the field and AW will not permit the user to advance until input is completed In this case if the field is left blank the field will be underlined Red Optional input choice of entering information is left to the declarant However where information is relevant for statistical risk management and auditing purposes the user is encouraged to input the relevant information Prohibited input these boxes either display a code automatically or no information is displayed at all no access is allowed to the field Some combinations of information or codes are incompatible contradictory If the user inputs an airport office of entry code the system can be configured not to accept the code for sea transport as the mode of transport for the importation In this case the system will underline the fields Red and automatically display an error message on attempt to verify the declaration as seen in below D LETS 1 FO REDE ETICE MUTET 2012 2012001 D LM packages 1 8 Consignee Ho 1000427973 9 Financial Mr LUKE BHANGYI 25544 KAMPALA BUKOTO KISAH ROAD NAKAWA DIVISION KAMPALA 14 Declarant Ho 1000037976 15 Country of export 5 CE odi Code EPITOME ENTERPRISES LI
33. e system carries out this operation automatically provided that the authorised officer is in control This operation represents the updating of a Refund e declaration with the receipt details AFTER the refund of the declaration has been done by the accounting department Details This is operation represents the history status evolution of the declaration from registration onwards Table 5 Operations on a Cancelled Declaration 32 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 11 2 seriei on an ASSESSED declaration 2012 Teny MORY 14H17 IM 2 2012 UGMAL MR 16 11 2 8 2012 UGMAL 10000584 TESTO 18 1511 2 8 1 2012 UGMAL 10000584 TESTO1 4 1411112 8 2012 UGMAL 10000260 TEST2 10 14112 8 2012 UGMAL 10000584 higs1 1511 2 IM 8 1 2012 UGMAL 10000816 higs1 15411 2 IM 8 1 2012 UGMAL 10000584 higs2 17 15H1 2 IM 8 1 2012 UGMAL 10000584 higs3 21 1511 2 IM 8 1 2012 UGMAL 10000584 marj T 14 11 2 IM 8 1 2012 UGMAL 10000260 qqq 11 1411 2 IM 8 1 2012 UGMAL 10000584 test 2 5 14H11 2 IM 8 1 2012 UGMAL 10000262 three2 11 1611 2 M 4 1 2012 UGMAL 10000260 twst28 18 15 1172 8 1 2012 UGMAL 10000250 xxx2 15 15H1 2 IM 8 1 m URA ining Server Training ES a qu 2 rm E lt I Details nmm Figure 174 Finding an ASSESSED Declaration 33 UNCTAD URA CBSEP Asycuda World component 2012 Version
34. ed Documents form The Scanned Attached Documents form has a unique tab on the declaration and contains the codes of the documents attached to the declaration For instance for Uganda Customs the scanned documents to be attached includes Commercial Invoice Proforma Invoice Sales Agreement Contract Proof of Payment Certificate of Origin Export Entry Transit Entry C17 Export Certificate Log Book Bill of Lading 10 Parking List 11 MFA Form 12 NDA Clearance This is a mandatory action that has to be undertaken by the Broker ACOLINE U LIMITED 4240 KAMPALA 4 COLLINE HOUSE Code Description 10 Bill of Lading Attached Scanned Documents Code Description File name File progress 01 Commercial Invoice invoice pdf 03 Authority Letter Authority Letter pdf 10 Bill of Lading Bill of Lading pdf Figure 9 Attached Document Page Form 1 8 How to use the declaration tool icon bar evt Fow ABRAIO Figure 10 Declaration Tool icon Bar 25 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 dap Document verification to check all declaration fields for consistency Document validation to ensure the resulting document is a viable and valid customs declaration Validation and assessment it is a two in one icon that does both validation as well as declaration assessment i e calculation of duties and taxes and routing the declaration to the appropriate channel depending o
35. gin credentials oe ASYCUDAWorld TLS DHE DSS WITH AES 128 CBC SHA Figure 2 ASYCUDA World Login Window When the choice is made to access ASYCUDA the user will click on the ASYCUDAWorld Login link as shown in figure 2 This will in turn produce a small window to insert the User name and Password as shown 4 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 With the appropriate access name and password type in the user name allocated in the first field reading Login name On completion press the Tab button on the keyboard or press the enter button and the cursor will be displayed in the second field Insert the Password which will appear as asterix for security reasons Take note that for a first time user the ASYCUDA team will have allocated a generic password and will be required to change the password the first time they log in Instructions on how users can change the password shall be communicated via appropriate means Once the password is inserted the user will be required to authenticate their access by pressing the Enter button or clicking the V The process of authentication will be displayed as seen in figure 2 above As long as the credentials inserted are correct the process of logging into ASYCUDA will begin and the user will be granted access to ASYCUDAWorld File View Window Help i 65 Document library u Document View Help E 29 Training Server o ASYCUDA
36. he error Users are encouraged the read the error messages before clicking the tick in order to understand the cause of the error and to be able to rectify the error In case no more errors exist then the dialogue below will be displayed Figure 47 4 Document verified Figure 38 Document Verification Notification The due customs duties and taxes are calculated as shown in the figure below 44 Add info Licence No D Gty Documents 20 0 A ES 45 Adjustment Produced are bas aa ae ae E 1 000 Certificates A D 407 108 141 148 151 153 120 115 and autho 1 46 Statistical value risations i 1 255 565 47 Calcul Type ation of taxes YT 3 Figure 39 Calculation of duties and taxes upon SAD verification 43 UNCTAD URA CBSEP Asycuda World cor 1 16 Document Validation and Assessment Validation process assures the integrity of the declaration data and its readiness to constitute a valid customs declaration The validation request is made by clicking the validate icon on the tool bar as shown below The current customs process in Uganda however does not require validation Instead users go directly to Validate and Assess the declaration by clicking on the Validate and Assess File Edit View Help 8 SYCUDA 2 Exporter GLOBAL LOGISTICS 1233 KING FAHAD PLAZA ROAD
37. he finder we can check the document status now is assessed the Declarant may proceed to the next step payment created on 11 18 12 4 24 PM by user obert full name obert chibende owner 1000088644 locked no from n a by n a Current version version status owner B Date Status Transaction 11 18 12 4 40 Exited Exit Paid 11 18 12 4 36 Print Release Order 11 18 12 4 35 System re route to green 11 18 12 4 31 Clear declaration 11 18 12 4 29 Pai Release Order selectivity 11 18 12 428PM Pai Payment 11 18 12 426 PM Assessed Registered directto assessed 11 18 12 426 Registered Validate and assess M ROC co Figure 44 Displaying Document Status In line with URA s policy of paying all taxes through the eTAX system the system has been configured to generate a Payment Registration Number PRN 46 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Click to 1 18 Generating a PRN Generating a PRN on the AN generate PRN E Detailed Declaration View 2012 File Edit View Help 55 e c PR D OO 100 uiii nm A OFFICE OF DESTINATION 1 DECLARATION UGBUS E IM 4 BUSIA Customs Reference 3 Forms 4LoadList C 4 18 11 2012 1 2 Manifest 6 Nbr packages 7 Reference number 11 2012 TRS00001 Figure 45 Generating a PRN To generate the PRN click
38. iled Declaration Mame criteria value 1 value 2 Document Status all Clearance al 0 1 Reg Ser dal 2 Reg Nber al 2 Reg Date dal 3 S E al 0 0 Ast Date fall Declarant Jal 2 JH Dec reference year ah Ref Mber dal S g hp mw 3OCODGO QGOQ __ Gen pro q Exporter 0 omaes Figure 13 The Finder The user is presented with icons at the bottom of the finder In order to determine what an icon does the user may place the cursor over the icon and a short description will be displayed such as Clear above The Icons are standard and easy to use To obtain the information being sought the user will click on the search icon displayed at the bottom right hand side of the finder window On clicking it the list of declarations or criteria requested for will appear as seen in the figure below Year Off Declaranl Ref Mber Reg Reg Type Gen F Items Expor Consig Total ta Ast Ast Date Col 2012 UGARU 42 1 402972 1 2012 UGARU 198 2 537297 B 2 S100 2012 UGBUS 100002 D151265 1 100002 23200 A 1 2012 UGBUS 100009 3761101 1 100025 0 3 14111 2012 UGBUS 100005 HIGS2 10 100085
39. inder Using either the company name or company code a Tax Identification Number TIN can be found For example if the user only knows that the consignee name starts with TOT for TOTAL UGANDA note the use of upper case here then a search can be done using the criteria starts with Many more criteria are available to users 1 13 Linking the declaration to a manifest and waybill A valid manifest entry reference number with the format 2011 2 is entered in the appropriate field in order to link the waybills comprised in the declaration to that manifest 2012 is the year registration of the manifest while 2 is the manifest registration number This allows for writing off the waybill and manifest on assessment If the consignment is containerized the box number 19 is checked This activates the containers no portion in box 31 the container on the SAD should match the container reference number indicated in the waybill The waybill transport document number is entered to box 40 39 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 2 Exporter Sea Gull Trade Ih 4 21 Necroma street Accra 4 Load List Ghana Manifest IN Hbr packages T Reference numb Manifest reference numbe di 2007 Customs Headquarters Customs Reference 8 Consignee Ho 3 Financial Country last 11 Trading 12 Value details 13 C A F con cty 0 00 44 Declarant 1 15 Country of export 15 C E Code Air C D Code a b CH
40. it declarations Items Mandatory Total number of items entry lines on a declaration automatic 13 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 input N A Manifest Mandatory for Reference number to identify a manifest sea ports Total number of Mandatory The Declarant must state the total number of packages for the packages whole of the declaration i e the sum of all packages in all items Declarant Mandatory This is the internal sequence number used by Declarant i e job reference or file number It s a number given to the declaration from the number trader s Declarant s register The trader can use it to retrieve modify his stored declarations 8 Consignee code Mandatory For import declarations the consignee is the Ugandan importer name and You must enter the Importer TIN code and the full name and address address of person importing goods into Uganda will automatically be populated For export declarations this field requires the input of the full name and address of the overseas importer buyer of the goods from Uganda This is usually the name of the person or organization overseas to which the Uganda s exporter is selling the goods There is no need to enter the consignee TIN Financial Optional Name and address of the party responsible for either the transfer funds relating to a transaction or the person for whom the goods were imported This box is also used in Uganda to cap
41. ither the rate against the commodity code or a special rate as a result of a concession Excise Duty the tax rate from the customs tariff Amount The total amount payable after assessment of the rates of taxes for the item MIP Not required Value details This field has space to enter details of other charges that are 20 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 21 Deferred payment warehouse period Principal Identification of Mandatory for transit Intended office Mandatory for of transit transit Guarantee not Mandatory for valid for Office of transit Mandatory for destination and transit country Accounting Details s Mandatory relevant to the calculation of the Customs value of the goods at the total invoice or declaration level E g if the sale between buyer and seller the invoice price is at the FOB level the other expenses and charges to bring the goods to Uganda must be added Sea or air freight expenses insurance other freight or handling charges local unloading charges are added to the value of the goods at the correct place or level CIF landed The total adjustment to the invoice price is added to proportionally to each declaration item in cases where the declaration covers more than one item This proportion allocation of dutiable charges and expenses is included in the calculated statistical value at
42. laration 2 Detailed Declaration finder 7 12 documents found Please select a document and select an action from the local menu Year Declarand Ref Mber Reg Reg Type Gen F Items Expor Consig Total ta Ast Ast Date Col 2012 UGARU 42 P 1 PB 4 1 402972 B 1 280 2012 UGARU 198 P 2 PB 4 1 537297 2 30 10 Gre 2012 UGBUS 100002 D151265 1 M 4 2 100002 23200 1 01 11 Gre 2012 UGBUS 100009 3761101 1 ja d1 O 2012 UGBUS 100005 HIGS2 a 10 8 1 O View 13 1641 2012 UGBUS 100005 HIGS5 9 11 M 1 A 14 16 11 2012 UGBUS 100002 TEST223 5 2 M 8 1 Refund A 4 14 117 2012 UGBUS mnk G 2 IM 4 1 2413 2 01H1 Gre 12012 UGBUS 100002 1 cC 3 M 4 1 i Details 4100 8 15H 2012 UGBUS 100002 2020 o I IM 1 5 151i 2012 UGBUS 100005 2020 08 S 4 M 8 1 100015 0 B 151 2012 UGBUS 100009 2020 08 5 IM 1 100015 0 T 151 _ 2012 UGBUS 100005 HIGS3 5 6 M 8 1 100057 0 9 TETI 2012 UGBUS 100005 HIGS4 o E IM 1 100085 0 10 16M1 2012 UGBUS 100002 three1 5 a a IM 8 1 100024 0 11 16711 _ 2012 UGBUS 100005 HIGS1 a 8 1 100057 0 12 16 11 gt Figure 23 Operations on CANCELLED Declaration The operations of a cancelled declaration are in table 7 below View without possibility to amend Th
43. n Total amount payable for this declaration Total calculation of taxes Total fees Proof that a document has been authenticated indicating where appropriate the authentication party Results of customs controls name and signature of customs officer and stamp 22 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 1 5 1 SAD item page For multi item declaration DON 31 Packages Marks and numbers Containers No s Number and kind 32 Item 33 Commodity code and Marks amp no EDMUN MALE 3 65070000 000 description of packages 34 Cty orig Code 35 Gross mass kg 36 Prefer ofgoods Kind 20 BX GB 400 00 Box 21 to 37 PROCEDURE 38 Net mass kg 39 Quota Containers No s 4200 000 375 00 L 40 Summary declaration Previous document S 41 Supplementary units 42 Item Price 43 V M 36 125 1 500 code 1 SORA LERNI TNE i Head bands linings covers hat foundations hat frames peaks amp chinstraps for headgear 44 Add info Licence No D Val 0 0 0 0 0 A l Code 45 Adjustment 1 000 A D MAIL 107 108 141 148 151 153 120 115 and autho 46 Statistical value risations 3 766 095 wee Ame RET 102 3 766 095 000 10 000 376 610 1 401 4 142 704 000 18 000 745 687 1 40B 745 687 000 15 000 111 853 1 105 3 766
44. n the configuration in use Store to save the declaration on AW server before validation but after being verified Remote check to compare declaration data against AW database Applicable xml manifest checks Import from AW XML file retrieve declaration data that have been stored locally on a computer workstation in an XML format for further processing Export to AW XML file store declaration data in XML format on a computer workstation for later processing 1 Print 2 Print Hard copy 3 Information page 3 Attached document print attached documents 1 Customized print on a pre printed form 2 Assessment notice View total mass displays the total weight of all items on the declaration Change goods ownership for goods that have been warehoused 1 Export to PDF print the document in a PDF file 2 Hardcopy export to PDF print a hardcopy of the document on a PDF file These are used to view Inspection Act receipt waybill exit note and scans depending on the document status Add item to add an item to a declaration during data capture Delete a whole page UNCTAD URA CBSEP World component 2012 Version 1 0 Delete item to delete an item from the declaration Generate periodical summary declaration to generate a periodical declaration if the authorization number is valid Finder search for documents in AW database v au Help provides the user with an online help 1 9 Types of fiel
45. ndatory for all declaration types For example the valuation note form is mandatory for all types of declarations Some examples SAD forms are illustrated below SAD Val Note Asmt Notice Info Page Att Doc Scan Doc Loading List Figure 10 SAD Tabbed forms Valuation Note form e Assessment Notice form e Attached Document Page form Vehicle Examination form e Scanned documents form e Delivery form e Vehicle examination form 1 4 1 SAD Main form The blank SAD allows a user to define the type of the transaction For example if the user wants to register a warehousing declaration The regime code e g IM7 will determine which fields are optional and those that are mandatory The warehouse code is mandatory for all warehousing declarations This logic is pre programmed in ASYCUDA which means the same blank SAD form can be transformed into different documents regimes depending on the regime code 1 4 2 The SAD Segments The SAD main form consists basically of two segments the general segment and the item segment The general segment covers general information about the whole consignment such as exporter consignee declaration type etc while the item segment contains all necessary information needed to clear the consignment at each item level such as commodity code value country of origin etc 10 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 A OFFICE OF DESTINATION DECLAR
46. of leaving of the goods from the country Allows an examiner to record their inspection Recalls a declaration and enables a user to review and modify the declaration This is the cancellation operation of an exited SAD this is done directly from the Finder In fact the document remains in the database until it is archived assignment the assigned officers from registration onwards Table 8 Operations on an Exited Declaration Cancel 1 12 Declaration processing steps Declaration processing may take different paths according to the declaration type customs regime selectivity decision routing and many other factors according to the national customs legislation in force There are many potential operations that could be done on a declaration from the start to the end Some of these operations are obligatory and the others are optional In this part of the document the basic steps of a declaration processing will be illustrated 1 12 1 Preparing a declaration for processing The declaration form is the basic customs document needed for a clearance process to take place By now a user should be able to create a new SAD To fill in a SAD form the user is to take into consideration that there exist two types of fields Plain text fields Entered and displayed as is and no further manipulation is done on them For example when keying in an IM4 declaration entry for home use the exporter resides in the country of exportation and
47. on and enables a user to review and modify the declaration This is the cancellation operation of a paid declaration this is done directly from the Finder In fact the document remains in the database until it is archived This operation locks the access of the document This operation unlocks the access of the document Manual Examiner This option allows users to re assign declarations that cannot be handled but the assigned officers assignment UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Cancel 35 Generate T1 Allows a user to generate a transit entry from the declaration Detail This is operation represents the history status evolution of the declaration from registered onwards Table7 Operations on a Paid Declaration 1 11 4 Operations on an EXITED SAD di documents found Please select a document and select an action from the local menu Year Of Declarant Ref Mber Reg Da Type Gen Ite Exp Consignee Total taxes Ast Ast Ast Date Co 2012 UGM 1000055 TR3000 C 12 18H1 2 M 4 1 10005730 4283933 30 18 11 20 Figure 186 Operations on an EXITED Declaration 36 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 The operations of an exited declaration are displayed in table 10 below View without possibility to amend This operation is done from the Finder only on exportation SAD It represents Export release the confirmation
48. on of duty rate based on agreements made between Uganda and other countries The current agreements that Uganda has assented to are 1 COMESA COMESA originating goods EAC EAC originating goods EAC TZ Tanzanian originating goods EAC KE Kenyan originating goods NEW CARS Cars that do not pay 1096 surcharge Procedure There are 2 fields in this box 33 Mandatory In the first you must enter the procedure code used to identify the customs regime under which goods are being moved to and from i e procedure 4000 represents direct import for home use 4071 import for home use from bonded warehouse Mandatory The second field is an additional procedure code which is used if the declarant is requesting exemption or remission of duties for the commodity e g tariff concessions for diplomatic cargo etc Net mass kg Mandatory Weight mass of goods without any packaging Enter the net mass of the goods declared The system will automatically display the figure for gross mass as the net mass However you may override this field with the actual net mass if available 18 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 U9 gt 39 Quota Prohibited This field is designed to manage quota allowances In this box the Quota code will be inserted and it will automatically deduct the quantities specified in Box 41 from the allowance stock per quarter Summary This field has 2 functions separated by a st
49. on the Assessment Notice icon on top of the declaration This makes the system to link with the eTax system and the Payment Registration Number PRN together with the search code which are inserted on the Assessment Notice 47 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Ministry of Finance Customs Headquarters Assessment Notice Customs office Model IM4 Declarant 1000024976 ROSEBUD LIMITED Item taxes 102 401 40B 105 Tax code UGBUS BUSIA Declaration reference Customs reference Declarant reference Assessment reference Number of packages 18 11 2012 C 4 2012 TRS00001 18 11 2012 A 15 11 Company 1000573057 Mr HENRY BUWURE Tax description Tax value IMPORT DUTY 0 0C VALUE ADDED TAX 1 355 794 0 DOMESTIC VAT 203 369 0 WITHHOLDING TAX 451 932 0C Total Item taxes 2 011 095 0C Total assessed amount for the declaration 2 011 095 0C Total amount to be paid 2 011 095 0C PRN CODE Office stamp Signature Figure 46 Generating a PRN 48 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0
50. p 2 FindforTiGen fe uo A Find by Date 9 RA ASYCUDA 2 2 Find Unpaid Declarations 3 Accounting amp Payment S Cargo Manifest 2 7 Find stored amp Goods Clearance amp Declaration 2 Find registered C3 Detailed Declaration fi ind by Reg Nber Detailed Declaration 1 x e Entry Find audit green 8 Warehouse Stock Ma 5 qe amp Integrated Tariff Cj References Find audit yellow 3 Selectivity d amp Statistics 5 Find audit blue C3 System Configuration amp System Supervision 4 Find audit query amp Transit C3 Transit Shed Find outstanding amp Valuation control amp International Norms 2 2 Find written off amp System Administration amp System design 5 Find Selected Red Drafila Lhd Find Galartad Yalinw Figure 12 Obtaining the Finder The finder will be displayed as below with all search criteria set all by default In order to change the criterion the user should click in the respective criterion box and change it to the required search parameter After selecting the search criterion the user will be required to select a value see value 1 and value 2 Notice the fact that a use can define one or two values for a particular search criterion 28 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 m Please enter data for selection criteria and proceed to find a specific dacument Deta
51. roke Declaration Mandatory The first function represents the Bill of Lading Airway Bill No that has been created under the manifest This is used only at Document Sea ports and airports The second function represents the previous document reference where a Bill of Lading is not required Supplementary Mandatory This field must be completed when the tariff item you are using units requires quantities other than net mass to be recorded i e litres number square metres etc depending on the unit of measurement declared against each HS code Take note that for warehousing the goods will be warehoused in supplementary units of measurement and hence the quantity in those units must be declared correctly For example for shoes the quantity declared should be in pairs or for wine the quantity should be in litres Prohibited Valuation Method code Not required Add info Docs Optional Additional information production of certificates amp produ Certif amp authorizations aut This field is being used to enter the code of any additional documents certificates or authorizations other than the Invoice and BL AWB which are required for the clearance of a particular goods i e quarantine items health certificates etc 45 Adjustment Prohibited Monetary Amount Adjustment Identifier To identify an adjustment to a monetary amount such as an 19 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 42 Mandatory
52. tity SAN Val Mate Aemt nfn Pano Aft haoc Sean Dac laadinalict Figure 35 27 Item Segment 456 000 code 44 Add info Licence No D Val Documents 0 0 0 0 0 Code 45 Adjustment ages MAIL 107 108 141 148 151 153 120 115 1 000 Certificates 5m and autho 46 Statistical value rization i 456 000 EIU LE ci ationof pa 456 000 000 25 000 114 000 wes 569 999 000 0 000 0 B ACCOUNTING DETAILS 456 000 000 6 000 Mode of payment CASH Assessment number 5 Date 1941 2012 Receipt number Date Guarantee Date Total fees 0 uGs 141 360 ES Total declaration 141 360 UGS 50 Principal No Signature C OFFICE OF DEPARTURE Figure 36 Duties and Taxes Calculated Automatically 1 15 Document verification When the declaration is filled in a verification request is issued by clicking the icon on the tool bar This step insures the correctness of the declaration data before assessment 42 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Vane deme ASYCUDA 2 Exporter GLOBAL LOGISTICS P O BOX 1233 KING FAHAD PLAZA ROAD UNITED ARAB EMIRATES Figure 37 Document Verification After the document has been verified an indicative dialogue box is displayed In case an error is discovered the error will be displayed ASYCUDAWorld error messages have been simplified as much as possible to communicate t
53. ture the names of individuals who have no TINs 10 Count Last Mandatory Country of Last Consignment This is the country code where Consign the goods were last loaded onto the ship aircraft Rail Road transport In Uganda s case the country from which goods have been or will be consigned prior to final importation 11 12 Value Details Prohibited ASYCUDA will automatically populate this box with the sum of automatic insurance freight and other costs when the Delivery terms are input FOB 3 1 C A P Common Optional The original design of this field has not been utilized since it s Agricultural not relevant to Uganda Instead it has been configured to hold policy the calculation of other fees The field has been configured to accept three codes On insertion of 1 2 or 3 and after validation a pop up box will be displayed for the user to 14 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 manually enter the manual taxes as follows 1 Alteration Fee 2 RoadUser Charge 3 Temporary Road License Declarant Mandatory The declarant is the person or organization declaring the goods Representative to Customs code name and V Some importers are allowed to clear their own imports as long as they have the capacity to do so Such companies cannot clear goods belonging to other importers Such companies are referred to as private clearing firms The declarant may also be a Customs Agent
54. ty of active means of transport crossing the border 22 Currency amp total amount invoiced 23 Exch rate 24 Nature of Mode transport 26 Inland mode 27 Place of discharge 28 Financial and banking data Bank Code 02 04 Figure 233 General Segment and Val Note ASYCUDA SAD Valuation Note General seqment Working mode apportionment computed totals Exchange Amount in rate Invoice value en i USU 2 510 75 External Freight i ul 0 00 Internal Freight 0 0 00 Insurance irnport 0 00 Other costs im M 0 00 7 RR Rm i 0 00 Total gross mass Total Costs Delivery terms CIF value 7 532 190 Figure 34 1 Item Valuation Note 41 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 EJN ve SAD Valuation Note Item Item number 2 Amount FCX code Exchange rate Amount in OE c 50500 USD 2 510 73 1 255 365 External Freight import 0 00 in 0 00 0 0 Jnternal Freight l 55 0 00 i HE TotalCosis Delivery terms CIF BUSIA CIF value 1 255 365 Statistical value 1 255 565 Additional information Supplementary value 1 Code Name Quan
55. ys fast path commands or function keys The system is provided with a Finder search facility that can be manipulated according to specific need using various search parameters If the user wishes to access data held on the server then he she only needs to login by using a valid user name and password 1 2 Accessing ASYCUDA World Since ASYCUDA World is a web enabled computer system the system in Uganda has been built onto a web page In order to access ASYCUDA World users need to obtain a connection with a minimum speed of 528 kbps for both upload and download is acquired Users should take note though that any firewalls or proxy server settings that have been set on their private networks should be able to fully accommodate the ASYCUDA World website The default ASYCUDA World page will be displayed as below in Figure 1 3 UNCTAD URA CBSEP Asycuda World component 2012 Version 1 0 Ge 8 http 10 1 0 33 3080 swclient Eiu Mi File Edit View Favorites Tools sis Uganda Training Server Uganda Revenue Authority can Developing Uganda Togett ASYCUDA World click icon to You need Java to run this application Download Java here You need Adobe Reader to view printouts and reports Download Adobe Reader here Uganda Revenue Authority 2012 Figure 1 ASYCUDA World Website The website provides an ASYCUDA World Login link and users may access the link with the appropriate lo
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