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BFLEX Attendance Software User Manual - Help

1. 3 To remove or edit in out record right click the record in the table and select remove or edit record 4 There is another function button Clear repetition button can clear all the records that is repetition When you read the log data from the device and if you set as Keep after read you will repeat to get all the log data from the machine each time when you download So there will be many same records in the database This function can clear all the same records Page 35 of 60 Time amp Attendance System user manual 10 Record Reader FpAttend 3 9 11 Record Reader Sele lt u Options Setting HR Management Attendance System Print Reports Help Start to read Start to Real time Edi Check Status i eo Hr AUTO Read Delete Power Ott Employee Record 218 082 199 home dubai ManagerAdministrator Rights 5 Manager 10 1 Start to Read To read in out records from the device go to Download from Device tab a Right Machine list To specify which device to connect to retrieve in out record b If there is no machine in the list you should add the new machine firstly c Select all the machine you want to download from d Click Start to Read then you will see all the records in the list And the list will show the employee s name if the employee is registered And the list will show as the employee if the employee is not registered 10 2 Auto Read In the software it supports
2. Daily 9 5 E E T T E E E copy 20080507 Admin 2 Ass DalSs 1 0 8 e 2008 03 08 T Sat Hal a E 300 00 2009 03 09 cin Holiday 2008 03 10 Admin 0000 5 00 00 Sat Halfday 2008 03 11 Admin 3200 00 00 00 2008 0712 Admin 30000 00 00 2008 0313 Admin 00 00 5 00 00 2009 03 14 Admin 20000 5 00 00 2008 03 15 Admin 30000 2 00 00 2008 0316 Admin 208 0317 Admin Dai 3 5 2008 03 18 Admin Daily 95 Manager Admanistr ator Fights Manage Poster 508 Display 185 Note When you changed the shift for some employees you should note the remark so that it can be shown in the list then it can show you who changed and why changed Here are the guide pictures to show you how to set the remarks Tx 3 31 2008 Mon aa Pa na FJ Sat Haliday Haliday SOOO 5 00 00 9 00 00 ue PRS Ps ra Po Ps Pa Pa ro Fa ro oS E c3 C3 C C3 c 0 TT Page 29 of 60 Time amp Attendance System user manual MAI E RU BLUES aes malone 2006 12 11 3 1630 Remove roster T 4 malone 2006 12 14 3 1630 Copy T malone 2006 12 13 3 1630 T malone 2006 12 14 3 1630 20 8 T malone 2006 12 15 9 1630 1 Ca T malone 2006 12 16 22 07 1 8 12 s malone 2006 12 17 LAI O O malone 2006 12 18 3 1630 1 8 20 T malone 2006 12 19 3 1630 20 22 68 E 5530 15D0abcd Manager Administrator Hights 5 M anager Hoster 629 Display 31 s 2 7 Please fill in the Kemarke sick today Page 30 of 60 Time amp
3. 2 Then to select the correct period 3 And then to click the X button in the horizontal tool bar To change roster for particular day right click the record in the table select the new schedule Click OK 7 5 How to remove or change the schedule for some particular days 1 Firstly to select the correct employees and the correct period then click the browse button 2 Second from all the shown records to select all the records which you want then right click the mouse the new submenu will be shown 3 To select the remove roster to delete all the selected records 4 f you want to change the shift for some employees just to select the correct segment which you need in the same submenu then the shift will be changed FpAttend 3 9 Scheduler Alla e Options Setting HR Management Attendance System Access Controller Print Reports Help DX e il Headolfice Shift Daly 3 to 5 ty qe Admin Adit Kasim From 3 1 2008 Sat E m l 1 Asad lqbal di Technical Sak Saima Ch Fatima A Start i segments later Jawad A Azam Sh Remark vrai Dae Dept 10 No Name shit Type _ Segnen Dap Nert Stat Tent won Hou Remat 2008 0301 Admin 2 Asa Sat Hada 1 S000 2400 00 2008 03 02 Admin 2 Asa Holiday 0 f f 2008 03 03 pa F Asa Dah 35 1 0 00 010 AB g 2008 03 04 Admin 2 a o zw 5000 S eee 2008 02 05 Admin 2 Asa Dak95 1 o0 800 anoe rsu 2008 03 06 Si Asa
4. From Local DB DO rec E Record n 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 2006 01 03 08 29 00 03 12 04 00 03 12 48 00 03 18 10 00 04 08 36 00 04 10 40 00 17 13 31 00 17 17 30 00 18 08 24 00 18 12 00 00 18 13 10 00 18 17 43 00 19 08 31 00 19 12 54 00 19 13 58 00 03 08 22 00 03 12 06 00 03 12 45 00 03 17 56 00 04 0848 00 Filename Ciattend bd Star lime 2006 3 1 End time 2006 2 20 f Exportto tet Data Format Settings C Exportto other Database Ftpto website Database le Only new records Stan ta transfer 1 To export in out record to a text file gt Select Export to txt then you can translate the log data from database to another text file gt If you want to define the format you should click Data Format Settings Then the new window will be shown Specify each part then you can make the format what you need and then specify the text file location gt Click Save button to save the setting gt When you finish the format setting you can click the Start to transfer button Page 40 of 60 Time amp Attendance System user manual a Export Settings Device ID Record ID Staf ID Date Digit E Digit E Digit 3 Delimiter Dany rnm da Style Time Delimiter Style hh mm ss 19
5. unusually 10 team USA Jane 2006 3 6 8 12 1330 1 28 00 00 12 00 00 12 30 00 18 00 00 unusually 11 team USA Jane 20067377 8 12 1330 148 00 004 12 00 00 13 30 004 18 00 00 unusuallr lz team USA Jane 2006 3 8 8 12 1330 1485 00 00 12 00 00 13 30 00 418 00 00 unusually 15 team USA Jane 006 359 12 1330 1 8 00 00 12 00 00 13 30 00 18 00 00 unusually 14 team USA Jane 2006 3 10 8 12 13530 1 5 00 0012 00 00713 30 0018 00 00 unusuallr 15 team USA Jane 2006 35 11 28128 3 00 00 12 00 00 unusually 16 team USA Jane 2006 23 12 Rest unusually lr team USA Jane 2006 3 13 8 12 1330 148 00 00 12 00 00 13 30 00418 00 00 unusually ls team USA Jane 2006 3 14 8 12 1330 1 58 00 00 12 00 00713 30 0 18 00 00 unusually 14 team USA Jane 2006 3 15 8 12 1330 1485 00 004 2 00 00 13 30 00418 00 00 unusually Al team USA Jane 2006 3 16 8 12 1330 148 00 004 2 00 00 13 30 00418 00 00 unusually 13 2 Print report In the software it can support to view the report as the html format Why to use html format in the report Because the report in html format is more safe then other It can be copy and then plaster to anywhere and you can print it out but nobody can change it Page 46 of 60 ma Options Setting HR Management Attendance System Print Reprots Help Time amp Attendance System user manual 2151 x 181 x From e 10 1 cm Head Office Tn 2005 10 31 mai dd md Tech Browse Folder
6. 2006 4 14 2006 4 15 2006 4 21 D0b 4 22 006 4 E T 1 2 3 4 E Department Employee Po 1 2 3 4 5 B T team ASIA Jone 192 8 12 1330 18 5 12 1550 18 j 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 Rest team ASIA Maggie 192 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 Rest team ASIA Mike 192 8 12 1330 18 8 12 1330 18 j 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 Rest team ASIA Tom 192 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 1330 18 8 12 Rest team_USA Jane 192 8 12 1330 18 5 12 1330 18 8 1 1330 18 8 12 1330 18 8 12 1330 18 8 12 Rest teaml Mal one 192 8 12 1330 18 8 12 1330 18 8 1 13350 18 8 12 1330 18 8 12 1330 18 8 12 Rest teamz David 192 8 12 1330 18 8 12 1350 16 8 1 1330 18 8 12 1330 18 8 12 1330 18 8 12 Rest Current page 1 Total pages T page 36 Current total T e Shift Settings B To select the Shift settings menu you will get the report for all the shift list that you have FpAttend 3 8 Shift Settings Report 1 8 12 1330 16 4 8 12 1330 18 T Rest Shift Type segment dailyl 1 1 9 18 daily T e Segment 2 B8 12 1330 18 3 8 12 1330 18 Segment 3 8 12 1330 18 B B8 12 Shift WEN ea eal fas from 1 5 1 T Remarks B To select the Segment menu you will get the report for all the segment that you have Page 54 of 60 Time amp Attendance System user manual Fp ttend 3 8 Segmen
7. 8 a 10 11 am_ ASIA Jone am ASTA Maggie am ASIA Mike am ASIA Tom eam USA Jane teaml Malone o team David t page 1 Total pages T page 36 Current total Ti v C Leave The setting for the leave report The way 1s as same as the options of employee You can set how many leave in each line Options Set LEAVE TYPE column per line Jb v D In Out The setting for the In Out records report The way is same with above You can set how many employees in each line On the other side there will be many In Out records in the database and do you want to show all the records or you want to show only the first one and the last one to select Ignore repeated records will change it Page 49 of 60 Time amp Attendance System user manual Options Set NAME column per line lanore repeated record Iv V EF Setting The setting option for the calculated report Options Shift Type 7 Defined i L 8 12 IRE Decimal places Iv Actual hr hr 8 12 1330 18 hr hr Display raw record Early Arrival hr hr 3 18 hr hr Late Arrival hr thr 9 64 hr hr Iv Early Departure hr br O 3 64 hr hr Set NAME per category Classic 30 Late Departure hr Chr L est hr hr IE Absent hr hr Odtner hr thr Set NAME per category Custon 30 O arrive hr hr Custom Style Settings L sick hr hr Dl Business Trip hr hr rulie holiday hr hx
8. 95 4 Page 42 of 60 Time amp Attendance System user manual 12 Transfer fingers from database To download the fingerprint template from one device to the PC database or upload the fingerprint templates from PC database to the device FpAttend 3 9 11 Record Reader Ea lx o Xx H Options Setting HE Management Attendance System Frint Reports Help O Fi Device fram 1 7 4 1 1 1 Use li 3 1 Use z Read from Device 4 1 4 1 Use 4 1 5 1 Use 7 1 E 1 Use Hi 7 7 ze Remove from Device E B 1 Hee Pesaran NA Set administrator rights 4 1 q 1 ar AAA Kemove administrator rights Mi 10 1 Use Remove fromde cet Binding 4 1 10164 E BES Clear Binding 4 1 10353 1 Use Clear All User Hi 10953 2 Uzi Ta 4 1 11037 1 MES 4 1 11037 E Use I4 1 11116 1 Use 2 3 1111C a EZ Manager Administrator Right 5 Manager Succeed to open the NET port Wes 1 Download the fingerprint from the device e Select the machine number firstly You should confirm that the machine has been set correctly and the machine is online already e Click Read from Device to read the fingerprint record message from the device Then the left list will show the fingerprint message if there is some fingerprint registered in the device e f you want to save the fingerprint detail to database which can be uploaded to another device you should click Operate Finger template vi
9. Attendance System user manual 8 Leave Editor FpAttend 3 9 11 Leave Editor Seles E Options Setting HR Management Attendance System Print Reports Help mj ATR Shanghai Dept From 2009 3 1 0 00 00 a bier sursis To 2009 3 317 0 06 00 gt amp amp Glen Hingley rod ATI Period Hr ka 4 48 Marketing Tupe Annual Leave ee Sales Remarks i 3 Le a Manager Administrator Rights 5 Manager 8 1 How to create the new leave 1 Click on button to display Leave Type Settings window as the following 2 There are 3 types of leave in this system e Additional leave Extra leaves for employee if he already used up his normal leave You can configure to calculate employee on leave hour E g O hour on leave gt 0 on leave hour 1 4 hours on leave gt 100 on leave hour 4 and more hours gt 200 on leave hour If an employee total working hours is 8 hours and he on leave additional leave for 4 hours Base on the settings above his on leave hour will be 8 hours You can deduct 8 hours from the employee total working hour to obtain actual working hour e Normal leave This is a paid leave E g company employee entitled 14 days leave per year Page 31 of 60 Time amp Attendance System user manual e Work on off day This type of leave is similar to OT policy setting You can configure how to calculate employee on leave hour To calculate total leave hours for ex
10. C other hr hr Save Default Cancel In this option you can select which type that should be shown in the calculated report For example if you want to show the late in the report you should select Late Departure and the report will show you the number as Hour unit For example 1f you want not to show absent you should not select it O For example if you want to show some of the segment in the report you should select the segment On the right side there 1s another setting Decimal places Display raw record Iv Set NAME per category Classic 30 Set NAME per category Custon 30 Custom Style Settings Decimal Places To select 1 means the format as xxx x if to select 2 means the format as xxx xx For example Such as 13 1 1 1 4 1 Set NAME per category and the Set NAME per category mean that you can customize the report in one page so you can try to change it to learn how about it Actually there are 2 types of report format e Classic This is a predefined report format You can only specify No of employee to be displayed in one page Page 50 of 60 Time amp Attendance System user manual e Custom This option allow user to customize the report there is another advanced setting for this type report To click Custom Style Settings to enter into the new setting window gt The option display order gt Alias e g late arrival alias is L gt Minimum rep
11. How the software should calculate For example If the shift is from 9 00 18 00 but the employee come to check in on 7 00 So It means that the employee check in on the early time And the early time should be 2 hours Now the option is that how the software will calculate for this 2 hours There are three different selections e Ignore e Work e Overtime Overtime form If select as Ignore it means that even the employee come to check in early the early time will be ignore in the report If select work it means that the early time will be calculated as the working hour If select Overtime it means that the early time will be calculated as the overtime If select overtime form the same as Overtime Only the different is that the Overtime form option means that this Overtime should be confirmed by the manager then it will be enable in the report d For the Later out as option it means the option as the Early in as Page 22 of 60 Time amp Attendance System user manual e For the next option it is show info less press fingerprint In this option you can select the options for some special position Only check in means that if there is only one record for one day and there is the correct shift So in the report what should be shown for this position It should be shown as unusually or Absent or Present or others which you can select from the selections The same way you can set the correct info
12. by the fingerprint sensor and then transfer the fingerprint template into the devices 2 To click the button E you will get the new window from this window the software will connect with the sensor to start to enroll the finger When you click the button the new window will be popped FpAttend 3 9 11 Employee Profiles AE Deo Nom oer een std Position Total D Sample De samplee Male Shop Ma Basic Details Particulars Dept N ame sample employee First ame Other ame Gender f Male Female Dept Sample Departmes y Record ID ec Ho sai fT JA Search Search in result gt 1 Headolfice ab Sample Department ae sample employee Manager Administrator From the new window you should press the finger following the guide From the new window when you press the finger you should do some selection to confirm the operation Search device if the software can not show you the USB device you should click this button to reflash the device again from the device manager Capture when you press the finger and confirm the fingerprint image was correct then you should click this button to capture the fingerprint image Save when you checked the fingerprint image was good then you can save this image into your PC Page 10 of 60 Time amp Attendance System user manual FpAttend 3 9 11 Employee Profiles PEE e Options Setting H
13. cioe RT TT UMEN 60 Page 4 of 60 Time amp Attendance System user manual 1 How to installation To install the software package in the suitable computer Double click to run the installation package follow the instructions to run the software et FpAttend 3 9 InstallShield Wizard Extracting Files The contents of this package are being extracted Please wait while the InstallShield Wizard extracts the files needed to install Fp4ttend 3 9 on your computer This may take a Few moments Extracting datal cab Cancel InstallShield Wizard Fp ttend 3 3 Setup is preparing the InstallShield Wizard which will quide you through the rest of the setup process Please wait TTT Cancel When finished the installation the system should be restarted Fpattend 8 9 Then there will be the shortcut on the desktop software Note The shortcut name would be different with the different version you can double click it to run the Page 5 of 60 Time amp Attendance System user manual 2 How to login You should make sure that you had succeed to install the ATTENDANCE software Then to select Start gt Program gt BFlex gt FPAttend3 9 The Attendance login window will be shown Click OK to login Note By default username is Administrator and no password The username and password can be reset in security settings menu The program will be closed after three incorrect login attempt
14. the auto read function It means that if you set the correct time periods the software will read the log data from the device by itself a As the default setting the period is 60sec b You can set any time periods that you want S means second and M means minute H means hour Page 36 of 60 Time amp Attendance System user manual 10 3 Real time read The real time function will support to download the event records from the machine in real time From the Read records window you will see the Start to Real time button This button can support the real time function to read the event records from the device automatic 22 FpAttend 3 9 Record Reader o 4H Options Setting HR Management Attendance System Access Controller Print Reports Help mix Hull S OBS Download from Device Export to Database Transfer download Finger Add Sunc Time y eo Hr Delete Power PB Employee Record Manager Administrator Hightz 5 HM anager 12 43 10 4 Add the machine How to add the new machine a Click on Add button the following window will be displayed b To fill the machine Name and machine Number then select the communication type between COMM and TCP IP gt CommPort means that the communication is via RS232 or RS485 Then you should fill which com1 or com2 or others and the baud rate 19200 as default gt Tcp IP means that the communication is via TCP IP then you should fill the IP add
15. time only Calculate OT working hours for each count and then generate total OT hours for all counts e Use common aggregate score Accumulate OT hours for each OT event then calculate OT working hours and then generate total OT working hours for all OT events OT working hours e Use other aggregate score Accumulate OT hours within certain period of time and then calculate OT working hours OT Scoring Scheme a l select extra hrs off two options to calculate no of times work OT e Use aggregate score Accumulate no of times work OT including OT for all counts in a shift e Use single point score OT in a segment considered as one OT regardless how many times OT in a count and then generate total times work OT for all segments b If select other OT events two options to calculate no of times work OT e Use aggregate score Accumulate no of times work OT within certain period of time e Use single point score OT for an OT event considered as one OT and then generate total of times work OT for all OT events BFLEX Attendance Systen 1 Policy Ed tae Joj x Options Setting HR Management Attendance System Access Controller Print Reprots Help ael r EE 8 201 ka aril Attendance Policy x OT Misses OT Auto system Settings Special OT Events 4l Special OT Public Holiday Holiday 3 OT Score Settings D BETTE Leare Type x O Tue x En Leave type Startbay engpay Remas gt ve
16. 00 1 1 r AN 0 0 0 Data Format E Mame mm Record ID E Date E rime No E Wo Preview Employee 00001 1900 04 04 00 00 00 Save to Ciattend b Browse If recard exists Export to Txt file Append v Overwrite Clear record after export Save Cancel 2 To export in out record to any web server database gt Select Ftp to website database then you will see the new window gt You should set the website server Address Of cause if you want to translate to the website you should email us to get another config document gt As the default setting that s our website server database You can try to translate the log data to that database gt When you finish it you can try to view the database from the website http www bflex cn ERPCRM att sum yuanshi today asp Server hipa biofo coriERPCRMiattidatalupdata asp Delete source data after upload UpLoad Exit 3 To export in out record to any database via ODBC gt Select Export to other database then you will see the new window gt Usually if you want to export to the other kind of the database you should config the ODBC firstly gt If you don t know how to config the ODBC Please feel free to contact with us and we will share the way with you And you can try it following some picture Usually if you want to use these functions to export the data to the other database you should contact
17. 008 03 14 Admin 2009 03 15 Admin 008 0316 Admin 2004 03 17 Admin Daily 9 5 2008 03 18 Admin Daily 9 5 3 ManagerAdmarist ator Rights 5 Manager Roster 588 Display 185 3 00 00 20000 Dept IDNo Name Shift Type Segment Day Next Start E Work Hout Remarks E Asa Holiday Daily 9 5 Daily 3 5 Daily 9 5 Daily 3 5 Daily 9 5 Sal Haliday Holiday Daily 9 5 Daily 3 5 Daily 9 5 Daily 9 5 Daily 9 5 Sal Hallday Holiday EBJ Ps PI BJ Ba Pd AJ b3 Ba ka ka ba Ba Pa Pd bs uh dl C mnl dl nho un am umb C Sl a Co co C9 C O C9 C Co CO C39 C3 C O C29 C23 C2 CO OD C3 Cn 0o 00 CO CO 100 C3 CH CO 20 OD CO CO oO a 7 2 How to set scheduler for the employee 1 Firstly to select the employees in the right tree list 2 Second to select the shift and the period from what date and to what date Note If made changes in roster settings you should click the Refresh button to reload the new shifts 3 To click on y button in the horizontal tool bar to save 7 3 How to view the existed schedules 1 Firstly to select the employee 2 Second to select the correct period from which date and end to what date 3 Then to click the browse button in the horizontal toolbar Page 28 of 60 Time amp Attendance System user manual The existed employees schedules will be displayed in the below table 7 4 How to remove the employee schedule 1 Firstly to select the employees in the right table
18. 1 5ample Manager Administrator Fights 5 Manager Shift Segment 5 1 How to add new Segment Segment is a period of working hours Segment is a set of actual working hour for the shift excluding rest lunch hour Span is the number mark for overnight working days in a segment If without overnight working it means the Span 0 and if the working will be till next one day Span 1 Examples only for the segments firstly e Sample 1 Normal shift one week with 5 working days and each day 9am 6pm In this case we need to set one segment Type the name for the segment e g 9 6 If want to include the lunchtime in the total working time select count 1 Start 9 00 span 0 End 18 00 and if you want to confirm the total work hour is 8hours you should modify it in the Work Hr If want to exclude lunchtime from total working time select count 2 span 0 First count 9am 12pm and second count 1pm 6pm excluding 1 hour 12pm 1pm from total working time When you finish the segment then you can start to set the shift Page 16 of 60 Time amp Attendance System user manual Note we suggest the segment name as 9 6 the reason is that it s easy to remember Segment Type 3 6 Count 1 Segment Type 3 5 Count E Start Span End Work Hr Start Span End Work Hr 9 00 00 fo dagts 00 00 B hrs fa o0 00 fo dagiz oo oo f ns fi3 00 00 fo daylre 00 00 5 rs hr interval Total hrs h
19. 18 00 8hr gt RA co p al EH en 03 00 18 00 8hr 9 15 08 00 18 00 8hr TRE EH SUE H Do 9 15 09 00 18 00 8hr E Lo Pa 2 EH ro H T 09 00 18 oo Shr 7 09 73 12 00 09 00 18 00 8hr 12 55 18 56 9 18 09 77 12 01 09 00 18 00 Shr 13 10 no H ca _ pak ro nae Ha co 09 00 18 00 8hr 9 15 08 00 18 00 8hr ra zl ra ra HA en ra 08 00 18 00 8hr 9 15 08 00 18 00 8hr 9 15 09 00 18 00 8hr ra ra g 18 09 00 18 00 Shr 9 18 09 00 18 00 8hr MI mo oo ra E co DJ Pa ra Re Ra c E ce ims Li i DJ ce Oo ra E ce to 03 00 18 00 8hr 9 15 08 00 18 00 8hr Hour 1B8 Count 21 25 27 Total Page 57 of 60 Time amp Attendance System user manual 14 Security Settings In the Options Settings manual there are some setting which can be used Such as Security Settings Database Policy Editor Language System Log FpAttend 3 8 Reports r3 Options Setting HA Mana Security Settings Database Policy Editor Language T System Log Exit If you want to set or modify the administrator name and the password you can select Security Settings x If you can confirm the correct password you will enter into the setting window as the prea ma x Rights Settings Password Confirm Password Administrator Employee Profiles Review np Roster
20. 2006 01 01 Report i 2006 01 01 2006 01 01 Browse 2006 01 01 2006 01 01 2006 01 01 2006 01 01 2006 01 01 2006 03 01 2006 03 01 2006 03 01 2006 03 01 2006 03 01 Manager Administrator Hights 5 Manager 2006 01 31 2006 01 31 2006 01 31 2006 01 31 2006 01 31 2006 01 31 2006 01 31 2006 01 31 2006 03 31 2006 03 31 2006 03 31 2006 03 31 2006 03 31 o PAL D avid htm hans htm lane htm MALOE htm Monika htm Styled 1 tm 5 tule2 1 htm Tom2on htm Elaine htm hanz htm MALOE htm Styled 1 atm 5tyle2 1 htm Page 47 of 60 Employee Time amp Attendance System user manual There are four reports you can get 13 2 1 Options To Click Options button you will enter into the options setting window then you can set any rule and format for the report v A Employee The setting for the employee report Options Delete Reports Date Iw Roster Iw Leave User ID Mame w Record w Summary Department EET Shift Name Device ID Time In Browse Folder Late In Break Out Report _ Browse Break In Time Out Early Out Total ark Hr Over Time Break Out C Break In CA DO a le Employee iw Photograph Save Default Exit E g to specify No Of the employee name columns per line For example If set Name column per line as 5 meaning each line
21. E Management Attendance System Print Reports Help Basic Details Particulars Dept Mame sample employee Dept Name Sex Reco StaflD Position TotalD 1 Sample De sample e Male 1 Shop Ma First ame Other ame Gender Male Female D ept Sample D epartmel Record ID fi JE NG Staff ID E Ja Search Search in result Enroll Finger Print l 1 Search Deivce Capture Finger M Headoffi BAM OC Finger2 4k Sample Department sample employee Manager Administrator Basic Details Particulars Dept Dep Name Sex Reco Staff ID Position Total D Sample De sample e Male 1 1 Shop Ma Mame sample employee First ame OtherN ame Gender Male Female Dept Sample D epartmet Record ID AO AE Staff ID Y OJ Search Searchin result E Enroll Finger Print 1 I Headoffice dee Sample Department 4 sample employee Manager Administrator Note This USB reader should work under the driver So sometime if the software can not work with the USB reader together you d better to check the DRIVER is right or not Page 11 of 60 Time amp Attendance System user manual 4 7 How to add the new department 1 Go to Dept tab to add new department click on button or just enter new department details default page ready to add new department click on Y button t
22. M CA El Departure Early E From 2006 12 1 To 2006 12 31 Prepare i Normal Report Departure Early E Overtime Each lt Emploee Prepare Page 2 of 60 From 2006 12 1 To 2006 12 31 Prepare W Mormal Report Arrive Late Departure Early v Overtime Prepare Save az esca EN Time amp Attendance System user manual On the other side you can select all of the records in the list then right click the mouse Then the sub menu will be shown There 1s only one menu in this sub menu then select COPY so that you can poster all of these records into anywhere you want such as Microsoft OFFICE WORD or EXCEL FpAttend 3 8 Reports FA Options Setting HE Management Attendance System Access Controller Print Reports Help Bx From 2006 12 1 E zonggenasi _Uept Employee di finance To 2006 12 31 38 q v sales malone E manuracture gt sales Maggie a amp ABC E pr sales v Normal Report 2 malone Arrive Late d Maggie Departure Early ee tech Overtime n 2006 12 01 1 maene saes CL 20061 204 sales 9 1630 sales 9 1630 sales 9 1630 zales 9 1630 III Manager Administrator Rights S Manager Employees 2 Record ID 2 Page 3 of 60 Time amp Attendance System user manual Catalog IS talas aora 5 A ars
23. Setting HR Management Attendance System Access Controller Print Reports Help Manager Administrator Rights Manager 1 al c Page 7 of 60 Time amp Attendance System user manual 4 Department and employee setting Select Employee Profiles you will enter into the employee and department setting window FpAttend 3 9 plions setting HR Manat mE ACL a system Print Reports Help Manager Administrator Aights 5 Manager FpAttend 3 9 11 Employee Profiles AE P d e Options Setting HE Management Attendance System Print Reports Help PS Basic Details Particulars Dept z EEE staff Ic Name aui Name Peyi 2 Y UTC Chis Li First ame Marketing Natale Marketing Regi Feng Other ame wis Marketing Lisa Liu Gender C Male Female a la Fang Dept ANI bga E sales Daniel Zh Male di David Dar Male Sales Record ID 30 Q 23 m mm 1 Sales Christian Male Sales Wera Zhou Fe staf ID E la Sales Cherry Ch Fe EET Search in result Sales Jessica A Fe i Glen Hin Male James Male 8 ATR Shanghai o ed AY dee Marketing EE Sales Glen Hingley bas amp James Manager Administrator Hights 5 Manager Dept Stafr1b 4 1 How to add new employee Go to Basic Details tab to add new employee profile click on button or just enter new employee details default page ready to add new
24. Setting HR Management Attendance System Print Reports Help Basic Details Particulars Dept Dep Mame Sex Reco Staff IE Ye aul Fe 3l 30 M ame Ne ayi en 5 12 i2 Esth ame MEE 4 E Marketing Natalie Y Delete Employee l t bomba a Marketing Regi Feng Copy Other ame paa Marketing Lisa Liu Gender Male t Female Hakeing A Fan is Dept A Yi m 5 ales D aniel zh Sales David Dal Female Record ID 30 a E 5 ales Christian a 5 ales Vera how Staff ID 30 H9 Sales Cherry Ch BTE Sales Jessica Xx Glen Hin James Search in result ATR Shanghal ee Marketing Td Sales Glen Hingley Manager Administrator Hights 5 Manager Dept Staff 15 4 5 How to change the Fingerprint ID 1 Some time you want to change the fingerprint ID for some employees But in all the database all the information are fixing with the fingerprint ID so you can not change the Fingerprint only in the employee s Record ID field Page 9 of 60 Time amp Attendance System user manual 2 With this button l the software will replace all the old fingerprint ID with the new ID from all the database information 3 Then the software will keep all the old information with the correct ID automatic 4 6 How to enroll the finger by USB fingerprint reader 1 In this new Ver 3 9 Software since Oct 2008 there is the new function from the software which can enroll the finger
25. Settings Review Policy Editor Review Account Type Manager Scheduler Review Dept Head Office Remarks Leave Editor Review Record Reader Reviews Record Reader Print Reprots Security Settings Database a 4 4 a 4 gt mout Editor G D 4 z Language Page 58 of 60 A NE ME NE ME NE MEME OM M A 1 Review Review Review Review Review Review oe aaa Ca A a Time amp Attendance System user manual 1 In security settings e Administrator with Super Manager rights can modify add edit or delete manager and grant him certain rights to manage all departments or manage certain department only e Reset administrator password 2 To reset administrator password double click the administrator in the table Check Change password Type the new password and then click Y to save To add new manager click button or just enter the detail default page ready to add new manager 3 Click Y to save the new manager 15 Database Settings pi Database Current Folder Path H Products BF_ 3881328 software Attend 38 database Attend mdb Backup Database Switch Database Compact Database 1 Current Folder path is the current location of the database 2 To manage the database e Backup database Backup database to another location e Switch database Switch to another database E g if few computers A B amp C sharing one database Take computer A to host c
26. Time amp Attendance System user manual BFLEX Pte Ltd Version 3 9 BFLEX Attendance Software User Manual Page 1 of 60 Time amp Attendance System user manual What s new 1 The advanced setting for the new device since 2008 10 20 Firmware Ver3 0 From the Machine Edit window when you select the last version device you will see the Config button is enable Then click this button to enter into the Device Config window This 1s the new window and in this window you can set more advanced setting including the MAC Add And to set enable or disable the real time function etc FpAttend Record Reader m Device Config Met Module Info Device Contig IP Address 192 168 Device 100 255 MAC Address PO Managers 10 Subnet Mask 132 168 1 1 Auto Off 255 Re erfo O 55 GLog m 0 10000 Gateway IP 132 158 1 1 Far end IP 192 1B58 1 1 Disable Read Set Baudrate Lock Helay Alarm Far Limit Set gsm mmi Alarm Clock x NU Mon Tue Wed Thu B B Sa Sun Sel E a MAC Address Modify Relay delay time Realtime Language Iaroup 1 n gt 2 Fights 5 Manager b 45 Manager Administrator 2 The new report which support to export into Excel file From 2006 12 1 To 2006 12 31 Prepare i Normal Report Arrive Late Overtime Export bo Mispel CM
27. a device then the new manual will be shown as the above picture e Then you should select what you want to do There are four function inside Download the fingerprint template into the database __ Remove fingerprint template from the device Set administrator rights to grant the fingerprint administrative right __ Remove administrative rights 2 Upload the fingerprint from the database to the device e Firstly you should load the fingerprint templates from the database To click the Read from the database then the fingerprint template will be shown in the right list e Select which templates you want upload e Click Upload record to translate the fingerprint record The list will show all the process Page 43 of 60 Time amp Attendance System user manual 3 Upload the fingerprint from the database to the device For the fingerprint template they will be different from different type of the machine It means that the fingerprint from BF388l can not be transferred into BF3991 And the same thing from BF399l to BF388l But for BF399l and BF5 the fingerprint template is the same they can be transferred between each other Page 44 of 60 Time amp Attendance System user manual 13 Reports When you finish all the setting and finish to download the log data from the device you should have the report FpAttend 3 8 Reports Sle F3 Options Setting HE Management Attendance System Access Controller Print Rep
28. acta Seat RO 6 Sm MAI WINDOW add ia 7 a KAY 8 EMEN Eus pete vm RE 8 22 Modtythe employee prole id 9 4 3 Chance the employee S departBelilsi eoe tie Aa 9 Ad Delete employee eaco iade iiti do Mateo abend e ttd M e bend denn pte 9 4 5 Addie NSW AA tonite 10 4 0 Motdity ihe department deeem mede beta oor mentale ol egent eas 12 2 Delete the departinelE 5 esse dio dac b CER In Ea Ste I I NI E LI IRE 12 4 8 Import the employee or the department a 12 eM seis elsi aie E TENTE 16 ails BSE SC dto deis 16 23 A Paa aa RAAT aes up altes A 19 PE miel ci A uoo MN OTT UTE 20 fein eet A nn E etchant ake 28 9 Leavo a6 0 eT 31 MOUTE AA 35 1 AAA Ter 36 OSI AS Ka AA AA 36 OZ AMO RCA dolo 36 TG a e AA 37 104 a ose eie e ttt p d eeiam e itae dat UE ert 38 Ls Delete The ie 99 untar adolece eto ara tete nt 38 10 6 o yace time With the machine adas 38 0 75 Check AA 38 TEXO ION CALA a Sut ld 40 12 Record up loader from database eene nnn nnn nne eis 43 O also NEUE I 45 13 15 Prepare O VIEW the TO POR as 45 15 2 PANIECPO KANA oia 46 L AA OO 48 13252 AA da 51 13 2 3 AT SEM M E Sd EM EE D 52 13 2 4 A 53 13 2 5 A EL di a a D d uui du Us 55 13 2 6 STAR gp o ee ee ee ee 55 t4 CUNY SUNS ias did netu dine deba C dt toa t Sod bn d UR A dE MAU DEM LU eds 58 15 Database SENOS ER TERT TT ANNA NANG NAN ERI 59 AB
29. ample we assume 1 hour OT on leave 150 OT working on leave hours 1 3 hours OT on leave 20096 OT working on leave hours 3 hours and above OT on leave 300 OT working on leave hours Leave Editor Leave 10 x n Options Setting HF gsm Attendance System Access Controller Print Reprots Help amp x lt P bah gt sx Leave Type ass at EE sile i hrs 100 Yes Leave Total s Leave Type ASSESS as f hrs normal hrs Scoring Scheme Settings a hrs NN of Leave credit to lo hrs pa af Leave credit hrs of Leave credit Use segments Scoring Scope Scoring Scheme f Within leave type f Lise aggregate score C Within defined shift Use single point score Within defined time Remarks ty xo EJ k Manager Administrator Rights S Manager Leave Display 0 a There are 2 options to calculate total OT hours a If use segments not selected the calculation is as follow Y hour OT on leave 0 5 150 OT working on leave hours 2 hours OT on leave gt 2 200 OT working on leave hours 5 hours OT on leave 5 300 OT working on leave hours b If use segments selected the calculation is as follow Y hour OT on leave 0 5 150 OT working on leave hours 2 hours OT on leave 1 150 1 200 OT working on leave hours 5 hours OT on leave 1 150 2 200 2 300 OT working on leave hours Page 32 of 60 Time amp Attendance System user
30. ccountant 4000 20 Wirapor Kuethaw Business Analysis A000075 rat Kiaroen Asst Manager Cal Department Employee Sex Employee Mame Male string Employee Number Female string Finger Number Employee Birthday Start How Check Data End Row Import mee finger number is null ar format error Chutchatik 460065 460065 Wee finger number rs null ar Format error Huangsrsakdikul 400010 400010 mee finger number ls null ar Format error mee finger number rs null or format error Wee sex is null or format error Wee finger number rs null ar Format error v INE How to load the excel file To click the Browse button the system will ask for the excel file name and folder location After confirm all the information will be shown in this window From the top list it will show you all the detail information one column by one Then you should configure the correct column for each key head For example How to confirm the correct column for Department From the selection with Column number you will get the correct one but if there is no correct column can be fixed you should select the null column and then the system will import all the employee into the head office as default department How to confirm the correct column for others Page 14 of 60 Time amp Attendance System user manual From all the other information you should select each correct column number to fix with the correct title And
31. click Edit button to edit it Es Policy Editor Policy Name Tardiness Latefor min EXCUSED Late from e to m Deem as Late Actual time Late for s m ar more Deem as Late Actual time Early Departure Leave early m EXCUSED Leave early e to m Deem a2 Early Departure Actual time Leave early EN m or mare Deem az Early Departure Actual time Haw Record Assessment Order r Others Late gt Early Dep Shift Settings Policy Settings Month Range Settings Stark I End 31 Iw Need audit leave ASS This interface is used to define attendance policies Page 20 of 60 Time amp Attendance System user manual e Five attendance policies in this system Tardiness Early Departure Raw record assessment order Others Month range settings o coco For each first two policy there are three setting levels i Excused for certain minutes of time E g employee late for 30 minutes will be excused li Within certain minutes of time E g employee late 30 minutes to 1 hour will deem as late arrival and then select to record actual late period or to specify certain late period iii For certain minutes of time and onwards E g employee late 1 hour and above will deem as absence and then select to record actual late period or to specify certain late period 6 1 Tardiness For tardiness For example Late for 5 minute Excused Late 6 to 60 mi
32. cords which is less then the worktime e Overtiem In this function you can view the overtime records directly At the same time you can see only the overtime records or all the records about the overtime Page 45 of 60 Time amp Attendance System user manual When you prepare to view the report you can select what you want to copy out You want to copy to word document doc or as the excel document xls you can plaster to there For example you can select all of these records then right click to select Copy then create the new excel document then plaster you will get the new document as the following It s as same as the export to document but actually it s better because you can copy to anywhere PENA S XB o B4 mr Maggie AA e ster o ane amp x fe El Ma toot Bie gt l j mepartmentEmplore Date Class Detail Attendacne Later Early Total time A team ASIA Maggie 2006 3 25 381538 9 00 00 18 00 00 unusually team ASIA Ma 2006 3 29 3518A 3 00 00 18 00 00 unusually YET 1 2006 3 30 3518A 3 00 00 12 00 10 12 00 15 24 00 202 bh team USA Jane 2006737 8 12 1330 148 00 00412 00 00 13 30 004 18 00 00 unusually B team USA Jane 2006 3 2 S712 713307169 00 001 2 00 00713 30 00 18 00 00 unusually Y team USA Jane 2006 3 3 8 12 1330 1258 00 0012 00 00 13 30 0015 00 00 unusually B team USA Jane 2006 3 4 8512A 2 00 00 12 00 00 unusually 8 team USA Jane 2006 3 5 Rest
33. e ManagerAdministrator Rights S Manager Shift 2 Segments E 5 To calculate OT hours for example we assume OT Score Settings as the following 1 hour OT 150 of working hour 1 3 hours OT 200 of working hour 3 hours and above OT 300 of working hour There are 2 options to calculate OT hours a If use segments not selected the calculation is as follow 72 hour OT gt 0 5 150 OT working hour 2 hours OT gt 2 200 OT working hour 5 hours OT 5 300 OT working hour b If use segments selected the calculation is as follow 72 hour OT gt 0 5 150 OT working hour 2 hours OT 1 150 1 200 OT working hour 5 hours OT 1 150 2 200 2 300 OT working hour OT Scoring Scopes a If select extra hrs off you may select from three scopes as the following to calculate OT working hours e his time only Calculate OT working hours for each count and then generate total OT working hours for all counts OT working hours e his shift only Accumulate OT hours for all counts in a segment then calculate OT working hours for the segment and then generate total OT working hours for all segments OT working hours in the shift e Within defined time Page 25 of 60 Time amp Attendance System user manual Accumulate OT hours within certain period of time and then calculate OT working hours b If select other OT events you may select from three scopes as the following to calculate OT working hours e This
34. e the leave in some period then the manager will set the correct leave for them So just select the correct employees then select the correct date period and then to select the correct leave type If you want to make some remarks for the leave there is the text field can be used Then click the save button to save all the setting Note If only set as leave no need to check the Used from Annual and Earned these two selections are only for Annual leave option Page 33 of 60 Time amp Attendance System user manual To set leave as earned leave In some company every employee will get many days as Annual holiday It means that the employee can have the holiday in payroll We call it as Annual holiday or Annual leave So normal you should set the Annual leave for each employee one time every year Then you should check the Earned then select the suitable leave type you should create the suitable leave type name firstly for your annual leave And the same way you can click the browse button to view out all the annual detail To set leave used from Annual After you set the enough annual leave when the employee want to ask for the annual holiday you should set the leave holiday for them at this time you should check the Used from Annual From the Annual list you can view out the amount for all the annual list To browse the leave To browse an employee leave select the employee and then click on the bro
35. eam ASIA Tom Business Trip 2006 4 10 2006 4 14 36 hr Administrator team ASIA Tom sick 2006 4 3 2006 4 7 age hr Administrator team USA Jane Buziness Trip 2006 4 10 2006 4 14 J hr Administrator team USA Jane sick 2006 4 3 2006 4 7 J hr Administrator teaml Mal one business Trip 2008 4 10 2006 4 14 age hr Administrator teaml Malone sick 2006 4 3 2006 4 7 ab hr Administrator teamz David business Trip 2006 4 10 2006 4 14 J6 hr Administrator teamz David sick 2006 4 3 2006 4 7 96 hr Administrator 13 2 6 START B START to get the best important report here Page 55 of 60 Time amp Attendance System user manual B Usually in the attendance system the best important report is that you want to know who is late or who is absence or who is outside not at office or who is overtime working And of cause you should know the detail Note before you start to get this report you should make sure that 1 you have already finished the setting for department and employee information 2 you have already finished the setting about the segment and the shift 3 you have already finished to check the leave for all the employee if they have 4 you have already finished to set the roster for all the employee 5 you have already finished to download in out records to database 6 you have confirmed the date period and you have selected the employee Then you can click the START button to get the report that you want FpAttend 3 8 Clas
36. eated alias per day For example we set Late arrival as the A so in the report if you see A it means that the employee is late settings Definition Display Late Arrival Defined Actual Alias a Early Arrival Lape Moritz Minimum repeated alias per day Ul Early Departure Late Departure Save Absent Arrive el Other sick Maximum repeated alias per day o Business Trip Save Public holiday Save Cancel V F Others The setting option for others Options Delete Reports W Employee e Photograph e Raster e Leave e Record Summary Clear Browse Folder Report Browse In this option you can delete the reports but you should make sure that you no need these Because when you click Clear button you will lose them 13 2 2 Employee Click Employee button you will get the report for these employee that you have selected in the right list Firstly select which employee you want to view If you want to see the whole department or the whole company just select the whole department or the whole headoffice Click Employee button then the employee personal details report will be shown as the html format Page 51 of 60 Time amp Attendance System user manual Then you will get the html file in this file all the employee will be inside and then you can click each employee to view the detail for every employee Following the option for employee rep
37. employee e Name As the employee s name e Dept As the employee s department usually to set department firstly e Record ID As the fingerprint ID that registered in the device e Staff ID As the employee s serial No E g lech008 1002 or anything Page 8 of 60 Time amp Attendance System user manual e Start job As the date when the employee enloy to this company e Photo To import employee photo from a location file or click on Camera button following the wizard to take the photo of the employee using an USB camera 2 Goto Particular tab fill in employee s details information optional 3 To add more options e g Position click on sign beside the scroll box to add new position 4 Click on y button to save the new employee profile 4 2 How to modify the employee profiles 1 To modify employee profile double click the employee name in the right tree list modify details and then click on Y button to save the changes 4 3 How to change the employee s department 1 To change employee department right click the employee name select new department and then click OK 4 4 How to delete the employee 1 To delete employee right click the employee name select delete employee or click X button Note To modify change department or delete few employees use Ctrl or Shift combination key to select employees in the right tree list FpAttend 3 9 11 Employee Profiles Ea fx e Options
38. entralized database After installed the attendance software go to Database tab enter new database path or leave it default location Share out the database For computer B amp C go to Database tab enter database path point to computer A Page 59 of 60 Time amp Attendance System user manual e Compress database Database may grow after some while perform this to compress database 16 Language 1 You can specify the Language of the software to your preference 2 You should try to change the Font Name so that the words are correctly Pit Options Options E3 Language Arabic Chinese B 195 Egypt Arabic English French Hungarian Spanish Page 60 of 60
39. in the report there will be 5 employee each line As the following report there are 5 columns in each line Then you click each employee to view the detail FpAttend 3 8 Employee Report Staff T Department team ASIA Total 4 Maggie Tom Jone Mike Department team USA Total l Jane Department teami Total 1 Mal one Department teamz Total 1 David v B Roster The setting for the roster report The options 1s almost as same as the employee option Set DAY column per line as E g 11 or 15 meaning that each line there will show 1 1days or 1 5days For example if set as 11 days then all the roster in whole month E g May will be shown into three parts Firstly part is from 1th May to 11 May and the second part will be from 12 May to 22 May and the last part will be from 23 May to the end of May And 1f you set 1s as 31 1t means that all the roster will be shown in one page Page 48 of 60 Time amp Attendance System user manual Set Name Per category meaning how many employee will be shown in each page Usually the capacity of A4 Paper will be about 35 or 36 employee O pt lons Set DAY column per line Set NAME per category Save Default Cancel In the report there will be 11days in each line and total less then 36 person in the whole page nd 3 5 Roster Report 2006 4 1 2006 4 11 2006 4 17 2006 4 22 2006 4 23 2006 4 30 B T 1 2 3 4 5 B T 1 2 artment Employee pu 1 2 3 4 5 E Ji
40. l segment gt Valid day It means the potential working day E g As 5 days normal shift the Valid day is from Monday to Friday As 21 days shift there is possibility to work on Sat or Sun so the Valid day should be from Monday to Sunday If Sunday should be the permanent rest day then select Mon Sat Policy It means that you can select the correct policy for each shift To click the gt gt button to modify more policy it can support the policy in detail for each shift Remarks You can input something as the marks Then you need go on setting in the right list Select the segment number in the right list then right click the mouse to select the correct segment for each days For example from Mon to Fri we work as the segments of 8 12 1330 18 which set in the Add Segments gt Right click each day in the right list and select the appropriate segment vv Page 19 of 60 Time amp Attendance System user manual P Then click to save the setting 2 To modify segment add segment remove segment for a shift double click the shift type in the table and then right click segment to be modified and then select function from the menu 6 Policy Editor EX Policy Editor FpAttend 3 8 aaa Hh Managemer Security Settings Database Policy Editor Contorller Options Language System Log Exit Ex 3 m In the Policy Editor List you can double click to edit the policy detail or select then
41. manual Scoring Scopes e This time only Calculate on leave hours in a count and then generate total of on leave hours e Within defined shift Accumulate on leave hours for all counts in each segment then calculate on leave hours and then calculate total of on leave hours for all segments in the shift e Within defined time Accumulate on leave hours within certain period of time and then calculate total of on leave hours OT Scoring Scheme e Use aggregate score Accumulate no of leave applications in a shift e Use single point score Leave application in a segment considered as one time and together with other segments and then calculate no of leave applications Click on button or just enter leave type default page ready to add leave type Enter the details and click on Y button to save 3 To modify a leave setting double click the leave type in the table Click on V button to save 4 To remove a leave type right click the leave type in the table select remove 8 2 How to set the leave for employee There are three pages in the main view list Oo Leave list In the leave list there will show out all the existed leave information which you want following the selected employees and period eo Annual detail In this list it will show out all the detail information on Annual leaves o Annual list It will show out only the result for annual leaves To set leave only as leave Normally when the employees hav
42. me 7 Tech it s under headoffice team1 Tech department name team1 it s under Tech team2 Tech department name team2 it s under Tech marketing headoffice department name marketing it s under headoffice team USA marketing department name team USA it s under marketing team ASIA marketing department name team_ASIA it s under marketing ePart2 Employee NAME F M DEPARTMENT FINGER ID EMPLOYE DATE format as YYYY MM DD David F headofficeMarketing 0001 2006 01 31 gt MEANS employee name david employee gender F department marketing in the headoffice fingerprint id 0001 employed date 2006 01 31 When you finished to import these data you will get the department and the employees as following Page 13 of 60 Time amp Attendance System user manual c ENE marketing Low team ASIA B To import the employees from EXCEL file 1 To import the department and employee information from other excel format files Click E and then the new window will be shown as following Import department and employee info from excel file Employee Info CAE mployee List xls Browse ADOC ZU llmapom amp renpru Technical Support 4000 22 Ural Amonkaew Policy Owner Ser 400089 Uthairat Emthompa X IT Application Su 400093 Varapom Sujavora Claims Accessor 400004 Viparat Taweech Senior Account A ADOD 2 Vittakam Chandavi Associate Strategi ADO 4 Wannipa X Yanyong S5r
43. nutes deem as Late Actual time Late for 61 or more minutes deem as Late 0 5 Day This sample means that if the employee was late within 5 minutes it will be excused And if the employee was late within 7 minutes or 60minutes it means that he was late for minutes or one hour And if the employee was late within 61 minutes or 7Ominutes it means that he is absent or late as half working das 6 2 Early Departure For Early Departure For example Leave early 5 minute Excused Leave early 6 to 60 minutes deem as Late Actual Time Leave early 60 or more minutes deem as Late 0 5 Day This sample means that if the employee leave early within 5 minutes it will be excused And if the employee leave early within 7 minutes or 60minutes it means that he leave early for 7minutes or one hour And if the employee leave early within 61 minutes or 70minutes it means that he is absent or leave early as half working das 6 3 Raw Record Assessment Order Select which attendance policy priority in calculation E g If Raw Record Assessment Order Late Arrival gt Early Departure gt Absent The result is Late 40 min base on the tardiness rule the employee late for 40 min Leave early 30 min base on early departure rule the employee late 30 minutes Page 21 of 60 Time amp Attendance System user manual 40 min in the above plus 30 min base on the assessment order the employee late total 70 min If Raw Record A
44. o save the new department FpAttend 3 9 Employee Profiles Sele e Options Setting HR Management Attendance System Print Reports Help Basic Details Particulars Dept Dept Manager Sample Departm Dept Sample Department Remarks Indes 1 Under Headolfice Headottice Sample Department apap Headoffice 2 Sample Department amp sample employee Manager Administrator Hights 5 Manager Dept Staff 4 8 How to modify the department 1 To modify department click the department in the right tree list modify details and then click on Y button to save 4 9 How to delete the department 1 To delete department click the department in the tree list and then click on X button 4 10 How to import the employee or the department We design two ways to import the existed department information from TXT file or EXCEL file Page 12 of 60 Time amp Attendance System user manual A To import the employees from TXT file 1 To import the department and employee information from other text format files Click pe and then the new window will be popped E Import Department amp Employee Records Department Browse Save Employee Browse Save E xit 2 Firstly the department must be imported and then you can import the employee information The format is as the following ePart 1 Department DEPARTMENT NAME Attribute For example Tech headoffice department na
45. ort there are 5 employee in each line and you can click each employee to see the detail FpAttend 3 8 Employee Report Staff T Department team ASIA Total 4 Mazzle Tom Jone Mike Department team USA Total 1 Jane Department teaml Total li Mal one Department team Total 1 David FpAttend 3 6 Employee Malone Report Name Malone Gender Male Dept teaml PB m Record ID 1 staff ID 1 AM a Employed 2005 10 15 TOE 2005 10 13 L UMEN Position Education oU Race Ethnicity Poe c Nationality ID Ho Telephone 56 21 56626300 Home Addr Recent Addr Remarks 13 2 3 Records Then you finished to read all the log records from the device and finished all the department and employee information you can get the log records report B To set the date period For example set as from 1 4 2006 30 4 2006 B Then select the employee When you select the employee You will get their records report B Toclick the Records button Page 52 of 60 Time amp Attendance System user manual cm Head Office Fiomj2008 4 1 e To 2006 4 30 5 fae marketing e v marketingtea Maggie of ae Tech e E marketingitea Tom d 7 marketingtea Jone x Iz marketingitea Mike Employee marketingtea Jane x EJ m 4 E te v Techiteam Malone Techiteam David Shift Records START Leave When you click Records button firstly
46. orts Help mox From 2006 12 1 vr m Dept Employee sg finance E v sales malone To 2008 12 31 2 88 manufacture 3 A ales Maggie a ABC Prepare 2 sales iw Normal Report amp malone Arrive Late e Maggie Departure Early Sab tech Overtime mc e Break O D nao loo placa 20061 204 sales a a ee ee DA 20 sales FE O sales E A kk A sales aa 1 1 A lll Manager Administrator Hights 5 Manager Employees 2 Record ID 2 There are two way to view the report 13 1 Prepare to view the report This function can support the view the report There are four type you can select e All records the list will show all the records If you select it the list will show all the records For example the employee pass the finger for 20times in the whole day and the list will show all of these 20records If you select not it means that the list will show only the first and the last records e Unusually if you select it the list will show only the unusually records Such as the later records and the early leave records and the absent record etc e Check worktime only When you select this function the new field will be popped You should confirm the total work time For example if you confirm as 8hours it means that the list will show you all the records which the work time is less then 8 hours or the work time is more then 8 hours In this function you can get the overtime or the re
47. r interval Total hrs as Base Remark as 100 Base Remark e Sample 2 One unit shift with 3 working days 7am 4pm 4pm 10pm 10pm 7am and 2 rest days In this case we need to set four segments Type the name for the segment e g 7 4 select count 1 and start 7 00 span 0 and end 16 00 Then click to save To click and add the segment for second Type the name for the segment e g 4 10 select count 1 and start 16 00 span 0 and end 22 00 Then click to save To click and add the segment for 3rd Type the name for the segment e g 10 7 select count 1 and start 22 00 span 1 and end 7 00 Then click to save In this segment Define a segment for 10pm 7am meaning the work time will be overnight so the span 1 The span depends on how many days an employee works overnight If the employee start working from 10 00PM to next 2 days 10 00AM the span 2 To modify a segment double click the segment To remove a segment right click the segment in the table and then select Remove from the sub menu Since Ver 3 9 the software can support 15times as segments Why need so many times in one day Where they will need this function How to develop the more market with the advanced software With our experience there are some departments such as teachers or some services department They should work for many times but each time only 10 or 30 minutes So it can support them easy Page 17 of 60 Time amp At
48. ress for the device You can get it via the menu on the LCD c Select keep or delete after reading the Log data select whether to clear attendance log in out record after read from the reader Page 37 of 60 Time amp Attendance System user manual Select Keep after read meaning that all the log records will be still in the device after download into PC It s only for the data safe Actually when you start to use the attendance system it s not good to keep the records in the device Because there will be lots of the records in the device so it s very slow to download if the records is too many Select Delete after read means that all the records will be deleted after read d Click Test Connect button to check whether the connection to the device is success or fall If connected successfully click OK to save the setting Edit home Device Name Device No Device Tupe Connect Mode Serial Pork ce TCPIP Add 132 165 44 le Keep after read Del after read Record As In Out UnSetting Clear all the records Clear all the user information Test connecting Contig Get Device No Save and Add Nest Exit 10 5 Edit the machine Select the machine in the right list then click Edit Or double click the machine in the right list then the modify window will be popped 10 6 Delete the machine Select the machine in the right list then click Delete 10 7 Sync the time wi
49. rmation to define the other positions f For the next option it is To check record with IN or OUT strictly In this option if you select to check it Then in the software the software will check the records as in time which has the IN mark and the software will check the out time only with the out market And all the records which has PASS market will be ignore So if you select this option in checked it means that all the employee should select IN or OUT or PASS when verify the finger from the BFLEX DEVICES G Next option it is Work time include overtime It means that in the report the total working time will including the normal working time and overtime together h Next is Over time include late in time and early out time In this option the overtime will be calculated with the early in time and later out time together So if the employee come in on the early time all the early time will be calculated into the OVERTIME together 2 After setting then Click on Y button to save the setting Page 23 of 60 Time amp Attendance System user manual Shift Settings Shift Settings Count IE iw Out Early In Ag Late Out As iw Out Early In Ag Late Out As iw Out Early In Ag Late Out As iw Cut Early In As Late Out As iw Cut Early In Az Late Jut As iw Cut Early In As Late Dut As show infa for less press fingerprint single segment multi segment only check in unusually T less check in
50. s And since Mar 2009 the Ver 3 9 11 software will match the correct version of DLL file So that the application can work fine with the correct devices From the right side you will see the DLL Ver 0 55 it means the dll file version is 0 55 FpAttend 3 9 HFLEM DLL Wer 0 55 Username Administrator Password CE Ok Cancel bo The Advanced Setting the Completed function for Professional access controller Click gt gt button you will enter into the advanced setting as the following window To select Attendance System the software will be working with the attendance system To select Access Controller the software will be with access controller system To modify your company name in the bottom field then it will be shown as the header in the Report FpAttend 3 9 BFLEX Username Administrator Password Ok Cancel zx Iw Attendance System Iw Access Controller IBFLEX INC dl Page 6 of 60 Time amp Attendance System user manual 3 About the main window If the username and the password are correct the main interface window will be shown If select attendance system only the window will be as following FpAttend 3 9 ox Options Setting HR Management Attendance System Print Reports Help Manager Administrator Fights 5 Manager Zz If select attendance system and Access Controller together the window will be as following FpAttend 3 9 EX Options
51. s O Thu Leave Type Start Day End Day Remarks Orr credit O sat O sun O company Off eme Extra Hrs OT gate score Leave Type Remarks From 1900 01 01 To 1800 01 01 paint score Remark 4 y xe Manager Administrator Rights 5 Manager Shift 2 Segment 3 Za Page 26 of 60 Time amp Attendance System user manual 6 To calculate no of times an employee late leave early or absence select from the following settings Scoring Scheme e 1 points per event Depends on how many times employee late leave early or absence E g if late leave early or absence once then considered as one time e Mas 1 demerit Base on the scoring scope configure every x minutes late leave early or absence count as one time E g every 30 minutes late one time late If an employee late for 1 hour 60 minutes then 60 30 2 the employee has 2 late records Check remainder as 1 if want to Scoring scope e This time only Base on the Scoring Scheme calculate no of time late leave early or absence in each count and then calculate total of times e Within defined shift Base on the Scoring Scheme calculate no of time late leave early or absence in each shift and then calculate total of times e Within defined time Base on the Scoring Scheme calculate no of time late leave early or absence within certain USUS of time and inen calculate total of times Options Setting HR Ma maa Access Controller Print Repro
52. sic Stylel Click to preview stylez 006 01 01 2006 01 31 Attendance Display Soa Defined hr Actual hr Ka oe mee mean Absent hr oo hr hr Department Finance 1 Monika 165 165 Department Marketing E hans 1B8 31 4 4 5 B na a 3 Jane 165 J6 T 8 E B 8 59 5 4 Tomson 166 ss 0 5 li Ta B Department TECH J David 166 Ds E s E 140 B MALOE 165 He 4 3 8 128 Current page 1 Total pages 5 page 6 Current total 30 In this report you will see all the employees and all the options which you set For example the report show you the total shift time and the total working time and how about the late or absent or others If you want to see the detail for each employee you should click the employee name The follow is the sample report Note You d better to make sure your PC Date format is YYYY MM DD and Time format is HH MM SS You can configure the setting in Control Panel gt Regional Options Page 56 of 60 Time amp Attendance System user manual FpAttend 3 6 BALOE Record 006 01 01 2006 01 31 Attendance Display Date Roster Read Die eared Aerial Early Late Absent Remarks Arrival Arrival Departure Departure hr J hr J Pos har Ku 18 09 00 18 00 Shr A 9 18 08 22 12 06 09 00 18 00 8hr 12 45 17 56 9 18 05 18 12 04 7 kd 09 00 18 00 Shr 17 34 19 08 l l 08 15 12 00 F 09 00 18 00 8hr 12 40 15 27 9 18 08 13 12 01 09 00 18 00 Shr 12 44 19 41 08 18 12 01 13 01 17 17 9 18 09 00
53. ssessment Order Early Departure gt Late Arrival Absent The result is Leave early 30 min base on early departure rule 1min 30 min 60 min the employee late 30 minutes Employee late 40 min accumulate 30 min in the above the employee late total 70 min base on assessment order the employee late 0 5 day 6 4 Month Range Settings opecify month range setting to generate the attendance of the employee 6 5 Others Shift Settings used to restrict employee whether must register in out record Policy Settings specify settings for overtime OT and attendance calculation Shift Settings 1 Click on the Shift setting the following window will be shown This window is to configure whether the employee needs to enroll in out record And you can set if it need to check or not for each event For example a If you don t check In option the same as n it means that the software will not calculate to check on this point It means that even the employee never press finger to check in or even the employee was later the software report would show it as present b If you do not check all the options it is the same as In Tut it means that for this segment the software will not check in and out time it means that the employee no need to check in and time then report will print out as present in this segment period c For the Early in as option it means that if the employee come to check in on the early time
54. t Report Segment BE T Shift 1 Shift 2 Shift 3 5 tT Count Remark Vou al eas Hr Start Dey End Work hr Start Day End Work hr Start Nay End York hr id Next Next Hext 8 12 1 4 8 00 00 n 12 00 00 4 9 12 1330 18 2 8 8 00 00 n 12 00 00 4 13 30 00 n 18 00 00 4 5 9 18 1 8 9 00 00 D 18 00 00 8 0 Ba 1 8 9 00 00 n 18 00 00 8 9 6b 2 8 9 00 00 o 12 00 00 3 13 00 00 n 18 00 00 5 Rest 13 2 5 Leave B Inthe Leave report there are two parts One is the leave report for employee For example if you want to get the leave report for all the employee between 1 4 2006 to 30 4 2006 you can set as the following Then click Leave From znne 4 1 v Eli Head gt rri To 2008 4 30 v ness TE FpAttend 3 8 Employee Report Current page 1 The another report is for leave type to see all the leave type Total pages 14 Browse Folder page 36 Current total 14 FpAttend 3 8 Leave Type Report Leave Type Leave Type Scheme Remarks Business Trip normal sick hrs Department Employee Leave Start End Time Dept Manager team ASIA Jone Business Trip 2006 4 10 2006 4 14 age hr Administrator team ASIA J one sick 2006 4 3 2006 4 7 ae hr Administrator team ASIA Maggie business Trip 2006 4 10 2006 4 14 36 hr Administrator team ASIA Maggie sick 2006 4 3 2006 4 7 36 hr Administrator team ASIA Mike Business Trip 2006 4 10 2006 4 14 36 hr Administrator team ASIA Mike sick 2006 4 3 2006 4 7 36 hr Administrator t
55. tendance System user manual FpAttend 3 9 Roster Settings is Options Setting HR Management Attendance System Print Reports Help Shift Add Segments Segmen Tse 5o De wok Segment Type Sample Count E Sample Start A Work Hr eaan PJ tau S day 12 00 00 A o ns hr interval Total Hrs as zt Base Remarks y x I anager Administrator Hights 5 M anager Shift Segment 10 02 AM Page 18 of 60 Time amp Attendance System user manual 5 2 How to set shift When the enough segments have been set the shift can be set FpAttend 3 9 11 Roster Settings Ta Options Setting HE Management Attendance System Print Reports Help Shift Add Segments Shift Details Shift Type Daily Segment 3 9147 30 M d E TF Add a segment Valid fran Mon 7 to Sun E 17 Add segments Append a segment Policy test x gt gt Append segments Remove selected segments Remarks moe Shit Type 1 9 17 30 1 Clean Manager Administrator Aights 5 Manager Shit Segment Shift is a set of working time for an employee A shift consists of one or more time segments 1 Add the new shift P Click Button gt Type the name for the Shift Type E g daily gt Select number Of segments E g 1 or 7 or any number if you need For example we select 7 days as the Segment number Then you will see the right list there are 7 lists that need to continue right click to select the detai
56. th the machine Select the machine in the right list then click Sync If the Sync is finished the successed message will be shown 10 8 Check the status Select the machine in the right list then click Check Status then the list will show all the status for the device 10 9 Power off The other new functions is the Power off button You can press the button to turn off the device But you should power on the device by press the power on button on the device And the software can not support to power on the device VIA the software Page 38 of 60 Time amp Attendance System user manual 10 10 Clear all the records from the machine When you want to recover the device with all the records you can click it All the records will be lost after click this button So this button is opened only for the distributor 10 11 Clear all the user s information from the machine When you want to recover the device with all the user s information you can click it All the user s information will be lost after click this button So this button is opened only for the distributor Page 39 of 60 Time amp Attendance System user manual 11 Export from database To export the log data from local database to anywhere FpAttend 3 8 Record Reader d Options Setting HR Management Attendance System Print Reprots Help sid cJ ini x x Download from Device Expor from Database Record Uploader
57. then you should click Check Data button to check if the information are correct or not From the blow list there are two lists to show you all the result which 1s with the error and what kind of the error from the result And then you should change something following the result error till all the result are correct Last to click the Import button to finish all the loading What is the necessary format The system cannot import except the correct format excel file a There should be one column for department name So if there 1s no existed department name in the file you should create the new column to show the correct department for each employee b There should be one column for the employee name c There should be one column for the fingerprint ID and this fingerprint ID column should be in number type It means that the column value should be as number not in text format For example if the fingerprint ID column is as A00056 it s not correct Then you should change it into 56 Page 15 of 60 Time amp Attendance System user manual 5 Roster Settings Concept of Segment and Shift Firstly you should set segments When you finish to set all the segments then you can start to set the shift FpAttend 3 9 Roster Settings KE Options Setting HR Management Attendance System Print Reports Help Shit Det Shift Tupe Segment Valid from Policy 1 E 2 Remarks i 13 Shift Type Sample shift
58. ts Help LE aril x Late Early Departure Absent scoring Scheme Scoring Scheme scoring Scheme f 1 point per event f 1 point per event f 1 point per event C masi demerit C masi demerit C masi demerit remainderas1 remainder as 1 F remainder as 1 Scoring Scope Scoring Scope Scoring Scope f This time only f This time only C This time only C Within defined shift C Within defined shift C Within defined shift C Within defined time Within defined time Within defined time Manager Administrator Rights S Manager Shitt 2 Segment F Page 27 of 60 Time amp Attendance System user manual 7 Scheduler 7 1 How to enter into the scheduler window From Attendance System MENU there is the submenu Scheduler to click it the new window will be shown as following FpAttend 3 9 Scheduler EE Fu Options Setting HR Management Attendance System Access Controller Print Reports Help e COE nt Headoffice dia Shit Daiy 3155 de Admin 7 Admin Atii Karim Fiom 3 1 2008 Sa E ipa EA Admin Asad labal z a E Sales Saima Ch Stark segments later 4 5 ales Jawad T EA Technical Azam Sh Remarks 7 x a Admin 2 Asa SaHaldw 1 Jo 2008 03 02 Admin 2009 03 03 Admin 2008 03 04 Admin 2008 03 05 Admin 2008 03 06 Admin 2008 03 07 Admin 008 03 05 Admin 2008 03 03 Admin 2008 03 10 Admin 2008 03 11 Admin 2008 03 12 Admin 2008 0313 Admin 2
59. unusually w only check aut unusually less check aut unusually less check in and check out unusually To Check record with IN or OUT strictly MG Policy Settings 1 Click on the Policy Settings button the above window will be shown 2 Click on Up Down arrow to select which to configure OT calculation E g a Select Extra Hrs OT to configure OT calculation for employees who come earlier and leave late b Select Mon Sun to configure OT calculation for those who work on off day c Select Public Holiday to configure OT calculation for those who work on public holiday 3 To define public holiday or company holiday select public holiday click on the Settings button The above window will be shown Key in the holiday and 4 Click on Y button to save Page 24 of 60 Time amp Attendance System user manual pas BFLEX Attendance System Policy Editor 10 x Options Setting HA Management Attendance System Access Controller Print Reprots Help ADE ll No a A Ek xi OT Misses OT Auta system Settings Special OT Events JP Special OT setinas Public Holiday i OT Score Settings or hr or lef r of OT credit hr of OT credit Use segments Company Off Tan OT Scoring Scope OT Scoring Scheme v This time only Use agoregate score Use common aggregate score Remarks pa Use other aggregate f Use single point score scor
60. with us because usually we should customize for you Page 41 of 60 Time amp Attendance System user manual Checkin export to other database 3 X Set Database Connect Close Set Column ODBC Data Source Administrator 1 i 7 x Iracing Connection Fooling About User DSN System DISH File DEN Drives User Data Sources Name Driver al Add d20060 Microsoft Parados Driver db dBASE Files Microsoft dBase Driver dbf Remove dB ase Files Word Microsoft dBase YFP Driver dbf DeluxelD Microsoft Access Driver mdb Configure Excel Files Microsoft Excel Driver xls FoxPro Files Word Microsoft FoxPro VFP Driver EF db Hr SQL Server MOIS SUL Server MS Access Database Microsoft Access Driver mdb Visio Database Samples Microsoft Access Driver MDB El Yisual FrisPra Database Microsoft Visual Fri Pra Drier An DOBLE User data source stores information about how to connect ta the indicated data provider A User data source is only visible to you and can only be used on the current machine Microsoft SOL Server DSM Configuration 4 X This wizard will help vau create an ODBC data source that you can use to connect to SOL Server What name da vou want to use to refer to the data source M ame m How do vou want to describe the data source Description Which SOL Server do vou want to connect to Server 21 0 5
61. wse button The employee leave details will be shown in the table below To browse the leave To remove an employee leave right click the record in the table select remove Page 34 of 60 Time amp Attendance System user manual 9 In Out Editor FpAttend 3 8 In Out Editor mi x Ed Options Setting HR Management Attendance System Print Reprots Help x Fe Eg Record Date 2005 10 13 sd pedis ma marketing e marketingitea Maggie rd Record Time 8 00 00 lt amp dib Tech eb marketingitea Jane A 4a Id Techiteam Malone ag Remarks pa Techiteam David Start fram 2004 1 1 End at 2005 10 31 oA 26 46 68 Clear Repetition Jan m A a E team USA iene 4 2005 10 13 09 00 0 tearm Malone 1 2005 10 13 09 00 0 TREET Administrator Administrator Remove DENS Edit record Copy team David 2 0 2005 10 13 09 00 0 gt Manager Administrator Hights 5 Manager Record 547 Display d 1 To generate employee in out record select employee start from end at date and then click on the browse button The in out record will be shown in the table 2 To enter in out record manually select user enter record date and record time and then click on Y button to save the record If the records is modified or created there will show as Administrator it means that these records is by hand not from device
62. you will see the whole report there will be all the employee inside FpAttend 3 8 InfOut Record Report 2006 04 01 2006 04 30 Department teaml Malone Department team David Department team USA Jane Department team ASIA Jone Maggie Mike Tom Then you should click each line to get the detail report 13 2 4 Shift There are three parts of the report in the shift Roster Shift Settings Segment Prepare Records shift Roster START fece Shift Settings Segment e Roster B Firstly you should select employee in the right list and set the date period from what time to what time B Click on Shift button to generate Roster of the employee You can also generate general Roster Settings or Shift report as the following Page 53 of 60 Time amp Attendance System user manual if Head Office Employee die marketing c v marketingitea Maggie of me Tech marketingitea Torn T ra marketingitea Jone x marketingttea Mike Options e marketing tea Jane x to v Techiteam Malone al Records Shift are 4 Techiteam2 David START shift Settings Leave Segment Leave In Out Setting Others AHA 3B Set DAT column per line Set NAME per category You will get the report as the following FpAttend 3 8 Eoster Report 006 4 1 2006 47 2006 4 6

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