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PCA User`s Manual - PatientCareAnalyst

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1. 42 tate 42 MANTO C 43 PREVIEW A REPOR 43 VIEW CURRENT SELECTIONS hte Rid 44 PRINT m 46 LEM EAE 46 PEINT AR POR 48 PRINT THE CONTENTS OF A GROLP DLE 50 cH 51 PE NUNN GROUPS Mx Mc LM IPIE EI MD REMINDED 51 52 NV LEM DM M DI UE 52 RESOURCES T E 53 APPENDIX USING THE CHARGE BUCKET REPORTING FUNCTION FOR PCA MARYLAND AND FLORIDA 57 Introducing the Patient Care Analyst PCA SMA Informatics has extensive experience with health care financial operational and utilization data These data are provided to increase efficiency and overall performance across health care delivery systems nationally and internationally The evolved from over twenty years of critical research market analysis new technology and user feedback The online Windows PCA is designed to assist CEOs strategic planners financial analysts business developers and other health care professionals form valua
2. 16 PERIOD cc 17 SELECT INDIVID ALN A ES UP MM 19 CREATE 20 CRE Pu E E E 20 CREATE A PRODUCT BI de M 22 CUSTOMIZE AJMARISET AREA oic teo e abre SERE b ime qp Sarko eeu VE naa Faroe nb ons 24 BE SIGN REPORT cach cet tee 26 HSU TPE RY SUC ster LM LI ULM LaL Le 27 29 BEEEDEALGROUP TR 29 DELEDE REP OR S n 30 DELETE PHYSICIAN DATA 02 0 4 0 32 EAPOR 34 a Ree EEUU Dac 34 EXPORT DATA ELEMENTS co ictu olet UID LE UE 36 EXPORT MULTIPLE REPORTS 38 MODIFY 40 Jue ac 40 OPEN M
3. Inpatient Discharges 15 Select Select a Saved Group There are two ways to select a previously saved group from any of the PCA data element tabs You may select a group by typing the group name in the box located in the upper left corner of the screen Select Deselect Group by Typing or Mouse Click or by using the left mouse button to highlight and click on the group name The selected group or groups will be listed in the Current Selection window to the right of the screen under Group Name Double click on the group name to deselect Payor Patient Admit Source Admit Types Demogra Age Data Source Time Period Provider DRG ZIP 1CD3 Diag ICD8 Prac Atten Phys Oper Phys Select Deselect Group by Typing or Mouse Click Current Selection SMA Baltimore City GroupName 7 Name PSMA Baltimore City PSMA Allegany Count Anne Arundel Count Baltimore City PSMA Baltimore Count PSMA Caroline County 21201 Baltimare 21202 Baltimore 21203 Baltimore 21205 Battimare 4 Save Group Dee Group Deselect All 16 Select Select a Time Period Selecting a Single Time Period The defaults to the Single Time Period option and is highlighted on your screen Using the left mouse button to specify From starting quarter and To ending quarter You can select any number of quarters generally up to twelve quarters of data availabl
4. PatientCareAnalyst Your Tool ta Drill Down to the Detailed Patient Level Information Available Copyright 2001 SNA Informatics Inc All Rights Reserved PCA Tutorial and Manual Version 4 0 updated 05 11 2015 our newest products PCA Plus The new and improved PCA user interface to enhance your data mining experience PCA Plus displays the same data available in the original PCA software in a more contemporary and user friendly way The dynamic interface offers autofill text input fields one window viewing and various design layouts for quick and easy data comparison Like PCA customers use PCA Plus for healthcare planning strategic management market research and competitive analysis and improving productivity and profitability within service lines PLUS Executive Reports PCA Plus Executive Reports A real time visual approach to data reporting and the most dynamic version of PCA to date PCA Plus Executive Reports increases usefulness and efficiency in data analysis and discussion This software sits on a live database for quick comparison of service lines time periods and market areas Using Tableau data visualization software PCA Plus Executive Reports presents data in visually appealing and easily understood maps graphs and charts For more information regarding these products please contact SMA Informatics 800 E Leigh Street Suite 206 14 Bldg One Richmond VA 23219 Tel 804
5. 344 8111 E mail info smainformatics com Table of Contents INTRODUCING THE PATIENT CARE ANALYST 4 DATASOURCE e vr 4 ACCESSING IE 4 AREAS PCA WINDOW pts te 8 CREATING A REPOR 9 STEP SELECHNG 9 TUG PERIOD 9 STEP 9 STEP REPORT OUTPUT 9 a Print Preview Report Preview 40 9 UNS REDO 9 EXportng REDO 10 d Exporting the Report Data 10 IMPORTANT NOTCE 11 MAJOR COMPONENTS THE PCA 12 xui us Us e 12 POA Pii pe 13 BEGIN m 14 BEGIN Musis M 14 15 i oy et Gt A DSTA e BLlg ope 15 EECTA ANED e b dec
6. Delete Delete a Group From the upper left corner of the screen Select Deselect Group by Typing or Mouse Click highlight and click the group to be deleted with the left mouse button The group name will appear in the Current Selection window to the right of the screen Holding your mouse over the group name click once on the right mouse button to view the contents of the group PCA Selection Version 2 05 Report Esport Gustan Report Title Payor Patent esame ves Data Source Time Provider 25553 Atten Phys Oper Phys Select Deselect Group by Typing or Mouse Click Current Selection ESMA West Virginis Group Value nen fT E e MA Virginia 24701 Bluefield mE Virginia Beach Count 24710 FIERE 24712 Athens 24714 Beeson 24715 Bramwell 24715 Bud 24719 Print Group 20724 Rename Group 24726 Herndon 24728 Hiawatha 20731 24722 Kellveville 24733 Lashmeet 24735 Matoaka 24710 24712 4 Delete Group Dezelect All To delete the entire group press Delete Group at the bottom of the screen To permanently delete individual values from the group see Modifying a Group 29 Delete Delete a Report There are two ways to delete a saved report Click on the Report
7. 2 707 771 7 705 838 1D 104 551 1 18 Frederick Memarlal 17 85 69 1236 3 66 129 065 489 7 216 24 63 2 544 E 525 749 8 312 540 7 555 771 Todor 1 20 Prince Georges 17 640 61 535 4 62 181 725 454 11312 23 56 7 7 625 300 B2359E3 12 183 34D 11 054 758 12 227 029 2 Hospital Cir Page 10 CFT ony 2005 American Associaton Rig Fosse Patient Care Analyst 20 test WD Inpaxdxent Clechandges 1 2006 Through Guarner 4 2006 Group Sat Frovider sses 0 Report Criberia LOS D 85853 Frowider aj AJ ICD s Ciag Lee 1 1 Total Charges 2 588525 IZD 3 1 11 Atten Phys AJ Oper Phys AJ AJ CET 1 41 Digos Hon a Admission Source AJ Ex aj Age GMp aJ RIE AJ Provider Gender Avg Total Avg amp of Dal Room Of Lab Cases Day LOS Charge Charge Cases Casse Charges Charges Charges Charges Charges 21 Good Samaritan 15 80 2 5356 4 67 186 644 360 11 051 22 bd 8272841 11 885 100 13 8 8 135 9456 951 12 328 35 22 County 15 812 E 347 3 59 125 001 585 434 22 FOLGE 667 169 550 56 832 776 8 133 741 8 424 775 7 579 General 23 Howard County 16 680 65 651 3 84 116 751 615 5 5280 22 724 994 49 592 267 7 617 473 8 009 522 11 138 843 6 054 56 General 24 Upper Chesapeake 15 03 45 383 3 09 107 254 150 T 183 20 74 0 E54 765 46 5 278 776 5 557 023 6 40
8. 3 284 794 4 405 76 37 Medical 8 29 30 857 3 73 55 871 386 119 936 23 277 11 3422 5 508 044 4131 904 5 811 26 center Page 2013 CFT any 2005 American Medical Associaton Right Reseed Parent Care Analyst 2 0 Group Previder Cases Crea LoS o 993 Tomi charges 0 5 599 555 Prowler AJ ORO AJ ICD S Diag All Level 1 11 IC2DnD s roc Phys aJ Oper Phys ay Faon AJ Admission Source ER Adm son Age Groups ace Gender gt Provider All jLzgsel 1 1 Lese 1 1 Pat Day Awg test MOD Inpadent Dlechanges Quarter 1 2006 Through Guarner 4 2006 Caged Capes Charges Lab Charge Bon Secours 39 Laurel Regional Hospital 20 Harford Memorial 41 Johns Hopkins Oncology 42 Chester 43 Atlantic General 24 Dorchester General 5 Garrett County Wemonal Fon Washington 47 Keman Meseler Adventist Rehab Hospital 45 Chesapeake Renan 30 McCready Menvaral Totals Page 3 3 344 Fae 751 104 33 048 30 539 23 542 35 375 15 656 13 056 12 528 8 940 10 645 23 431 15 318 13 226 2 129 3 117 860 Avg Total LOS Change 4487 79418 5560 4 18 56 062 763 3 98 45 751 370 7 17 131 535 050 4 36 27 995 859 371 29
9. 33D 868 160605127 St Joseph Medical 26 64 106 123 3 98 276 635 641 10 353 35 30 39e 1D2 716 B32 20 904 501 14 015 030 20 064 331 14 3907 624 Center B GBMC 26 13 B3 5018 3 58 158 563 95D T 21B 35 337 0 503 470 15 545 252 9 605 419 1D 618 364 14450798 3 B Shady Grove 24 01 65 656 372 170 011 630 7 133 32 365 EF 500 400 B 3523 2E2 311 2358 5315 8B 75B 2967 15 124 314 1 Adventist 10 St Agnes 23 605 93 0568 3 94 226744713 S604 31 40 0 172 077 309 14 817 243 15 185 454 12062320 16215015 2 11 Peninsula Regions 23 216 101 260 4 56 236 847 029 10205 31 431 01 613412 16544509 17 833 511 22 187 044 11 621 196 5 12 Janns Hopkins 22 124 421 4 08 250 056 976 10 006 21 462 179 551 182 144530593 11 5D2 032 17 95 967 22407602 2 Sayview 135 Union Memorial 19 632 77 147 3 831 262 928 222 13383 268 108 156 012 26 810 890 14 506 146 16616428 15477595 5 145 Washingion Advents 13 5D 0 704 4 14 200 455 275 10 277 268 514 T9 5126523 12 161 590 15 239 376 15081248 15 608 199 3 15 19 260 71 157 3 64 172 164 645 6 031 26 54 08 E5 695 402 6 778 812 10 215 854 14 15D 172 11 70R 760 2 16 Southern Maryland 19 270 72 454 3 76 142 161 136 Tore 28 36 69 T r 4 381 563 155 5 5 8 415 9406978 6 541 115 1 17 Norih Arundel 18 327 76 171 16 170 374 506 24 59 63 263 808 122158905 10 313 114 10515458 1355930277 2 185 Wasningian County 18 144 5 696 418 141 450 95 7 147 24 6149 66 340 447 9018 325
10. Atten Phys tab or the Oper Phys tab click the Input Physician Data button at the bottom left of the screen Note Some data sources will not have attending and operating physician names available 27 Create To select a physician either types the encoded number in the Search for Physician box at the left or highlight the encoded number from the Physicians box Your selection s will appear in the large window in the bottom half of the screen Physicians Search for Physician To add physicians to your list type in the desired 2001050 physician number in Search for Physician field and press Enter or select desired encoded All Physicians number from the Al Physicians list by mouse Encoded click Encoded 999999 represents not coded or blank field Cancel Physicians You Have Identified Encoded Internal LastName FirstName Service 4 Do1050 FRIDAN FRIDBER G ANDRE ninaven 340395 212407 Saadullah astro 001 050 227138 18602 edicine _ g nis ma R Fa 4 Export To input or to edit physician information use your mouse to move between the columns or use the Tab key on your keyboard To make the new entry permanent or to save changes click the Save button to the right of your screen When names are entered the last name and the encoded number will appear on the printed report 28 Delete
11. are about to delete this physician from your list Would you like ta continue Repeat this process for as many physicians as necessary and press Save when finished See also Inputting Physician Data 33 Export Export Export a Report You can export reports in numerous formats file types Dbase Excel Txt WKS etc to your local hard drive To export a report click on the Export menu at the top of the screen and click on the Export Report option The report to be exported will be previewed From the preview screen press the Export button located in the top right of the screen Export Custom Help Export Report Export Batch Export Data Elements Zoom 100 Page 1 Printer Setup Print Export Close Patient Care Analyst 3 01 Test Report MD Inpatient APR DRG Quarter 1 2014 Through Quarter 4 2014 Groubo Sort RollUp Provider Cases 0 Report Criteria LOS 0 933 Total Charges 0 9 999 999 Provider Group All MD Hosp Excluding 3 Rehabs DRG Ail ZIP All Disa All Level 1 1 ICD 9 Proc All Level 1 1 Atten Phys Oper Phys All Pavor CPT 4 All Level 1 1 Disposition All Admission Source Individual Value Admit FROM ANY other health institution ER Admission All Age Groups Group Medicare 65 Race All Ethnicity All Gender Male Provider Cases Pat Day LOS Charge Charge Cases Cases Days Days Charge Charge 34 Export Gi
12. name in the box located in the mid left section of the screen Select Deselect Value by Typing or Mouse Click or by highlighting and clicking the value with the left mouse button All selected values will be listed in the Current Selection window to the right of the screen under Value Name Double click individual values to deselect PCA Selection Version 7 05 Report Print Export Custom Help Report Title sample Report Data Source Time Period Provider DRG ZIP ICD8 Diag ICD9 Proc Atten Phys Oper Phys Patient Disp Admit Source Admit Types Demoara Age select Deselect Group by Typing or Mouse Click Current Selection Group Hame Value Individual Blue Cross Other State old value Select Deselect Value by Typing or Mouse Click Blue Crazs Cther State old value Payor Hame etna Hlue Cross Mational Capital amp rea old Blue Cross of Maryland old value Blue Cross Other State old value Ch First Health gt save Group Delete Group Deselect All Note Admit Types and Demographic tabs use the left mouse button to highlight and click on values from any of the three windows across the top of the screen Your selections will be listed in the corresponding Selections windows across the bottom of the screen Double click values to deselect 19 Create Create Create a Group Saving groups for future use makes generating new reports
13. top of the screen and click the Print Preview option The report will be processed and displayed to the computer screen Print Export Printer Setup Pring Preview Print Batch Print You will have the option of printing the report from this preview screen or exporting the report to your local hard drive Zoom 100 gt Page 1 Printer Setup Print Export Close Patient Care Analyst 3 01 Test Report MD Inpatient amp PR DRG Quarter 1 2014 Through Quarter 4 2014 Grouo Sort RollUp Provider Cases 0 Report Criteria LOS 0 999 Total Charges 50 9 999 999 Provider Group All MD Hosp Excluding 3 Rehabs DRG All ZIP All ICD 9 Diao All Level 1 1 ICD 9 Proc All Level 1 1 Atten Phys Oper Phys All Pavor All CPT 4 All Level 1 1 Disposition Admission Source Individual Value Admit FROM ANY other health institution ER Admission Groups Group Medicare 65 Race All Ethnicitv All Gender Male Provider Cases Pat Day LOS Charge Charge Cases Cases Days Days Charge Charge 43 Preview View Current Selections To view your current report parameters and the current organization of your report click the Report menu at the top of the screen and click the Current Report Selections option Report Print Export Custor New Report Open Report Design Report Save Report Delete Report Current Report Selections From this preview scr
14. 111 Fax 804 344 8113 E mail info smainformatics com Note Many images and screenshots in this user manual are from prior versions of the PCA software However only certain features were altered for current Version 3 01 and should not affect the ability to use this manual Major Components of the PCA PCA Menus File Option includes Exit Exit Report Options include New Report Open Report Design Report Save Report Delete Report Current Report Selections New Report Open Report Design Report Save Report Delete Report Current Report Selections Print Options include Print Setup Print Preview Print Batch Print Printer Setup Print Preview Print Batch Print Export Options include Export Report Export Batch Export Data Elements Export Report 5 Export Batch Export Data Elements Custom Options include Custom Grouping Show Tips User preferences Custom Grouping Show Tips User Preferences Help Options include Help Index Search for help on Data Log Release Notes Help Index F1 Search For Help on Data Log Release Notes PCA Tabs By making selections from the tabs you are building a subset of data you wish to analyze The tabs represent data elements or fields from different sources of patient level data The tab contents are dependent on the data source Examples of the data elements or data fields in some patient level databases wo
15. 501 043 3 89 21 533 230 3 05 19 151 222 3 91 19 920 096 3 96 38 074 150 12 16 23 171 277 1575 20 550 192 2 65 2 234 755 4 15 7 705 615 452 CPT only 2005 American Medical Asraon Al Rerewa 9 010 606 743 25 301 TRE 5 336 5 710 5 523 7 186 14 531 17 286 24 396 5 596 10 253 1 1 1 0 0 5 27 0 5 1 4 0 4 2 3 0 2 0 1 0 1 100 cumit Dally Room OR Charges Charges 94 7 45 304 575 4 142 050 95 6 27 562425 2 006 594 96 4 24 353 807 1 557 574 37 1 59 785 696 447 264 g7 59 11 284 146 1 255 606 9B 19 10 831 597 2705 078 3B 57 3 525 244 751 276 SB 7 916 013 1 534 845 96 3 4 655 577 2377555 34 6 18 917 252 1 709 310 gsm 9 901 617 2 014 285 9 576 470 11 1 2 100 24 2 255 047 2D 7 822 2 973 818 5 362 373 2 890 023 1 710 618 7l tn in m 175 537 2 960 693 3B7 706 2072071 1 002 443 1 243 643 1 666 670 432 381 90 356 91 569 353 888 5 45 1 4 32D 2 4 156 1 12 B265 3 2 55D 7 2 703 8 2 355 5 1 491 3 1 915 7 1 1982 5 5925 2 395 5 710 8 3 575 833 225 548 303 568 550 525 527 458 183 79S 544 8385 IP UB92 Charge Bucket HSCR DRUG CHARGES LBS code LBS description 350 PHARMACY 25 DRUGS GENERIC 252 DRUGS NOMGENERIC 233 DRUGS TAEEHOME 234 DRUGS LESS THAN EFFECT 235 BLOOD OTHER 236 DRUGS EXPERIMT 257 DRUGS NONPSCRET 258 IV SOLUTION
16. 7 245 1762 Web site http www mhcc state md us Maryland Health Services Review Commission HSCRC Phone 410 764 2605 Web site http www hscrc state md us Maryland Hospital Association MHA Web site http Awww mhaonline org 55 ix Using the CI Bucket 2 PCA provides a powerful function called charge bucket reporting for Maryland and Florida users This function categorizes UB92 and UB04 codes into eight groups Drug Charges Laboratory Charges O R Charges Other Charges Radiology Charges Room Charges Supplies Charges Therapy Charges To use this function click on the Report menu at the top of the screen and click on the Design Report option PCA Selection Version 2 05 File Report Print Export Custom Help Mew Report Open Report Design Report Admit Types Demogra Age Save Report er DRG zie 08 0 08 Atten Phys Oper Phys Delete Report Current Report Selections PatientCareAnalyst Your Tool to Drill Down to the Most Detailed Patient Level Information Available 56 A Design Report window will pop up Choose Report Layout tab and select Charge Bucket as report type Press Ok Design Reports X Current repart layout Charge Bucket Group By Sor Report Layout Report Criteria Select Report Standard Charge Bucket Crosstab Cases Crasstab Days Crosstab Charges isi OK Cancel The followin
17. 7 066 T 430 554 Medical 25 Harbor Hospital 14 421 57 347 3 84 122 355 189 20 FEBS 63 773 122 T 464 374 8 934 006 5634 236 5 452 85 Center 26 Suburban Hospital 13 834 56 761 4 10 132 725 814 10090 189 FEM 58 505 97 168 324 7995 12 00 094d 8 296 850 6 S52 896 Center 27 Northwest Hospital 13 047 55 611 A25 113 0D3 774 5 652 179 804 61 591 485 4 564 507 6 606 237 11 262 243 5 290 191 center 2B Maryland General 13 021 63 402 4 67 127 540 551 9 795 17 822 64 156 623 4 919 670 5 506 554 6 027 356 14 155 85 29 Doctors Community 15 483 732 424 100 554 597 81722 1594 82 7 40 796 620 B 345 321 8 344 740 6 664 566 T 426 OS Hospital 30 St Marys 10 264 20 379 2 95 67 103 676 S047 14 85 7 21 295 654 2 193 14 3 4 162 790 35426259 5 754 72 31 Memorial at Easton 3 32 006 3 41 T5553 403 594 1 39 564 35 044 26 3 718 293 4 531 511 3 513 548 5 73257 32 Montgomery General 3 327 32 238 3 95 81 481 528 8208 1 3 T T 33 713 297 3 228 124 7 728 151 7 9056 271 5 550 00 33 Sacred Heart 353r 40 364 424 72 581 725 6 352 13 89 0 279 606 5827 5 123 052 43 322 6 243 471 5 70 34 Memortal of 8 935 34 313 3 64 62 565 266 7 002 12 902 24 460 204 3 277 183 4 755 417 4497 965 5 753 30 35 Calvert Memorial ar 3 3 55 132 588 12 913 25 724 229 2 990 O89 4 520 385 3 426 555 09326 36 Union Hospital 8 652 27 717 320 57 044 613 6 588 12 925 30 150 588 2 246 098 4 742 582
18. 9 Encoder Codebooks http encoder century edu codebook codebook html e American Medical Association 515 North State Street Chicago IL 60610 Phone 800 621 8335 Fax 312 464 5600 Web Site http www ama assn org ama 53 For Zip Codes e United States Postal Service Phone 800 ASK USPS 800 222 1811 Web http www usps gov ncsc products Other Sources e American Hospital Association Chicago Headquarters One North Franklin Chicago IL 60606 Phone 312 422 3000 Fax 312 422 4796 Web site http www aha org American Hospital Association Order Services Phone 800 242 2626 Fax 312 422 4505 Web Site http www aha org e Healthcare Financial Management Association Two Westbrook Corporate Center Suite 700 Westchester IL 60154 5700 Phone 800 252 HFMA 4362 or 708 531 9600 Web site http www hfma org U S Department of Health amp Human Services Agency for Health Care Policy and Research Office of Health Care Information 2101 East Jefferson Street Suite 501 Rockville MD 20852 Phone 301 594 1364 Web site www ahcpr gov National Center for Health Statistics U S Department of Health amp Human Services Centers for Disease Control and Prevention 6525 Belcrest Road Hyattsville MD 20782 2003 Phone 301 458 4636 Web site http www cdc gov nchs 54 Maryland Health Data Agencies Maryland Health Care Commission MHCC Phone 87
19. BED OTHER iX4BED ROOM BOARD PVI DLIX MED SUR GY DLX PEDSTLX PSTAY DLX 68 DETGXTDLX ONCOLOGY DLX REHAB PVTI DLX OTHEF DLX ROOM BOARD WARD MED SUZ GY WARD OB WARD PEDS WARD BSTAY WARD EOSBICE WARD DETOX WARD ONCOLOGT WARD REBAR WARD OTHER WARD RAB R amp B STERILE R amp BSELF R amp B OTHER NURSERY NURSERY NGORM NEWHORN NURSERY PREMIE NEWBORN LEVEL IIl NEWBORN LEVEL IV NURSERY NURSERY OTHER LEAVE OR ABSENCE OR LOA LOAPT CONV LOA THER APELTIC MR HOME 69 189 200 201 202 203 204 206 307 206 209 210 212 213 214 219 220 2 m 3111 YM 220 330 231 231 933 234 34 239 INTENSIVE CARE ICU ICU SURGICAL ICU MEDICAT ICU PEDS 5 POST ICU BUEN CARE ICU TRAMA ICU OTREER CORONARY CARE OR CCU CCU MYO INFARC CCU PULMONARY OCU TRANSPLANT POSL CCU CCU OTHER CHARGE TECH SUPPT CHG UR CHARGE MED NEC LATE DISCHG OTHER SPEC CHG NURSING INCE EM NUR INCE NURSERY NUR INCE OB NUR INCRE ICU NUR INCE CCU NUR INCR EOSBICE NUR INCE CTHER ONCOLOGY NCOLOGT OTHER 70 530 SKILLED NURSING 531 SKILLED NURS VISIT 531 SKILLED NURS HOUR 530 SKILLED NURS OTHER UBS code UBS description 270 METD SUR SUPPLIES 271 MED SUR SUPPLIES 272 STERIL
20. E SUPPLY 273 TAEEEOME SUPPLY 27 PROSTHETIC DEV 275 27 INTRA OCULAR LENS AT 27 SUPPLY IMPLANTS 279 SUPPLY OTHER 290 MED EQUIP DURAB 201 MED EQUIP RENT 202 MED EQUIPTURCH 280 MED 621 MED SUR SUPBTNCDNT RAD 611 MED SUR SURTNCDNT ODE 6213 MEL SUR SUPZ TAEE HOME THERAPY CHARGES 92 code UBS description 410 RESPIRATORY SVC 412 INHALATION SVC 411 HYPERBARIC Q2 419 OTHER RESPIR SVS 420 PHYSICAL THERP 411 PHYS THERE VISIT 71 242 243 444 920 902 903 920 910 91 912 913 PHYS THERE HOUR PHYS THERE GROUP PHYS THERPEVAL OTHER PHYS THER CCUBATION THER OCCUP THERE VISIT OCCUP THERE HOUR CCUP THERE GROUP OCCUP THERE EVAL OTHER OCCUP THER SPEECH PATHOL SPEECH PATH VISIT SPEECH PATH HOUR SPEECH PATH GROUP SPEECH PATHEVAL OTHER SPEECH PAT PULMONARY FUNC OTHER PULMON FUNC AUDIOLOGY AUDIOLOGY DX AUDIOLOGTIEX OTHER AUDIOL PSTAY TREATMENT ELECTRO SHOCK MILIEU THER APY PLAY THERAPY OTHER PSTAY FX PSTAY SERVICES PSTAY PSTAY NIGHTICARE 72 914 813 PSTAY INDIV EX PSTAY GROUP BX PSTAY FAMILY EX PSTAY HIOFEED PSTAY TESTING PSTAY OTHEE 73
21. ECREATION EX EDUC TRAINING CARDIAC REHAB DRUG REHAB COHOL REHAB EQUIP ROUT CMPLX EQUIP ANC ADDITION AL SVS PRO FER ANES EN DX X RAY DX X RAY ANGIO ARIHROGRAPEY ARTERIOGRAPHY DX X RAY CHEST DX X RAY OTHER X RAY CHEMOTHER ORAL RADIATION RX CREMOTEERE IV X RAY OTRER NUCLEAR MEDICINE MED MED DX MEDEX RADIO PHARMACEUTICAL 66 344 THER RADIO PHARMACEUTICAL 349 MEDYOTHER 35 CT SCAN 351 CT SCAN HEAD 352 CT SCAN BODY 339 CT SCAN OTHER 500 IMAGE SERVICE 401 MAMMOGEAPHY 402 ULTRASOUND 403 SCREENING MAMMOGRAM PET SCANS 509 OTHER IMAG SVS 330 CARDIOLOGY 481 CARDIAC CATHLAB 282 STRESS TEST 483 ECHOCARDIOGRAPHY 559 OTHER CARDIOL 610 MEIGENERAL 611 METERAN 612 MRISPINAL CORD 614 615 MEAHEAD 616 MRATLOWER EXTREMITY 618 MEA OTHER 619 MEIOTHEE UBS code UBS description 110 111 MED SUR GY PVT 112 113 PEDS PVT 67 1 128 127 124 PSTAY PVT HOSBICE PVT DETOX ONCOLOGY PVT REHAB PVT OTHER PVT ROOM BOARD SEMI MED SUR GY 2B8ED 2 PEDS 7BED PSTAY BED HOSEICETBED DETOX 2BED NCOLOGY 2BED OTHER ROOM BOARD S44BED MED SUR GY 3 amp 4BED PEDS SAARED PSTAY 3 amp SBED B SBICE ERED DETOX 3 amp 48ED ONCOLOGY 3 amp ABED REHAB 3 amp 4
22. ME 63 523 529 530 338 540 541 541 543 544 545 546 540 580 361 562 56 550 534 130 10 ba n 1M 738 730 12 e P FAMILY PRACTICE OTHER FR STD CLINIC OSTEOPATH S15 OSTEOPATH RX OTHER AMBULANCE AMBUL SUPPLY AMBUL MED TRANS AMBUL REARTMOBL AMBUL OXY AR AMBULANCE AMBULNEONATATL OTHER AMBULANCE MED SOCIAL 5 5 MED SOCIAL SERV VISIT MED SOCIAL SERV HOUR MED SOC SERV OTHER AIDE HOME HEALTH EBOGEN LT 10000 UNITS EBOGEN GI 10000 UNITS CASI ROOM OTHER CAST ROOM LABOR DELIVERY ROOM CIRCUMCISION BIRTHING CENTER OTHER DELIV LABOR ERGECG HOLTER MONT 64 739 740 740 159 760 761 762 769 780 786 800 802 303 804 500 810 511 812 813 819 54 820 OTHER EXG ECG EEG OTHER EEG GASTR INTS SVS OTHER GASTRO INTS IREATM OBS ROOM TREATME ROOM OBSERVATION ROOM OTHER LITEOTRIBSY GENERAL BSY OTHER RENAL DIALYSIS DIALY TXPT DIALY INPT PER LIALY TPT CAPD LIALY TNPT COPD DIALY TXPT OTEER KIDNEY ACQUISIT KIDNEY CADAVER KIDNEY OTHER KIDNEY DIALSYS OCPD OF OR HOME COPD COMPOSITE LIALY MISC DIALY ULTRAFILT DIALY MISC OTHEF DONOR BANE DONOR 65 802 801 800 940 841 343 945 845 947 345 DONOR BANE ORGN DONOR BANE SEIN OTHER DONOR BANE OTHER SVS R
23. S 230 DRUGS OTHER 260 IV THERAPY 261 INFUS PUMP 260 IV THERAPY OTHER 530 DRUGS 537 DRUGS SELF ADMIN 771 VACCINE ADMIN B92 description 300 LABORATORY OR LAB 301 LAB CHEMISTEY 302 LAB IMMUNOLOGY 303 LAB RENAL HOME 304 LABNE DIALYSIS 305 LAB HEMATOLOGY 306 LAB BACT MICRO 307 LAB UROLOGY 309 310 PATHOLOGY LAB OZ PATH LAB 311 PATHOL CYTOLOGY 312 PATHOLHYSIOL 314 PATHOL BIOPSY 319 PATHOL TEER 820 OTHER DX 515 921 PERI VASCUL LAB 92 EMG 923 PAP SMEAR 9M ALLERGY TEST 925 PREG TEST 826 ADDITIONAL DX SVS 360 OR SERVICES 361 OR MINOR 361 OR ORGAN TRANS 367 OR EIDNEY TRANS 369 200 AMBUL SURG OTHER AMEL SURG 710 RECOVERY ROOM 719 OTHER RECOV EM OTHER CHARGES UBS code UBS description 190 OBSERVATION RATE 240 ALL INCL ANCIL 249 ALL INCL ANCIL OTHER 370 ANESTHESIA 372 ANESTHE OTHLITAG SERVICES 374 ANESTHE ACUPUNC 62 306 310 511 512 513 514 315 318 519 520 522 BLOOD BLOOL PED RED BLOOD WHOLE BLOODY PLASNLA BLOOD PLATELETS BLOODTIEUCOCYTES BLOOD COMPONENTS BLOOD DERTVATIVES BLOOD OTHER BLOOD STOR PROC BLOOD ADMIN BLOOD OTEER STOR EMERG ROOM ROOM SCREEN BEYOND EMTALA URGENT CARE OTHER EMER ROOM CHRONIC BAIN CL DENTAL CLINIC PSY CHCLINIC OB GYN CLINIC PEDS CLINIC OTHER CLINIC FREESTAND CLINIC RURAL CLINIC RUEAL EO
24. Selection window other data element tabs and software functions are disabled when you are viewing the contents of a group However you do have the ability to print the list Print Group button rename the group or make modifications to the list When you have finished viewing the contents of the group click once on the right mouse button while holding the pointer over the group name 90 Rename Rename a Group Select the group you wish to rename from the box in the upper left corner of the screen Select Deselect Group by Typing or Mouse Click The group will be listed in the Current Selection window to the right of the screen Selection Version 7 05 Report Print Esporte Report Title sample Report Payor Eatient Wisp dmt Ih ples Derg het AGE Data Source Time Period Provider ORG ze SERERE Atten Phys Oper Phys select beselect Group by Typing or Mouse Click Current Selection Diahetes Med Group Hame Name c hee MAREN BIE Diabetes Med Mant 018 019 130 131 294 285 331 019 amp REEL Longer Walid Cranial Peripheral Me Cranial Peripheral Me Peripheral vascular Di Peripheral vascular Di Diabetes Ade 235 Diabetes Age 0 35 Print Group Rename With your pointer over the group name click once on the right mouse button The individual values can now be seen in the Current Sele
25. access your applications User Log On 5 After you click Log for the first time you will be presented with the Change Password screen gt gt Change Password Consult your help desk or corporate policy to learn about your company s password Old password Enter your initial password which was emailed to you then fill in your new password and confirm it by typing your new password again 6 After you ve changed your password you will see the following screen omini in So selecting the check box you confirm that you have read understand and accept the Citrix license agreement Already installed Cu Try alternative clients Try later Log off _ _ m Clicking Download will install software on your computer More information on security If you already have the Citrix client installed if you ve used PCA before from this machine simply click the first option on the right Already Installed Other Options installed Try alternative clients Try later Log off Otherwise click the Download button and install software You may also see a yellow tan bar at the top of your screen if you are running Internet Explorer It is asking you if you d like to run the Citrix ICA Client Object from Citrix Systems Inc Left click on that bar and select Run Add on 7 You should now see your Applications WebTop
26. an be renamed modified or deleted by right clicking on the group name in the Current Selection box Cl PCA Selection Version 3 01 File Report Print Export Custom Help Report Title APR ORG Data Source Period Provider ZIP ICBS Diag ICDS Proc Aten Phys Oper Phys Payor Patient Disp Admittypes Demogra Age Select Deselect Group by Typing or Mouse Click Current Selection Medicare 65 Group Name Medicare 65 Value Value Name Medicare 65 65 to 74 75 Individual Value 0 to 9 10 to 14 15 to 17 Select Deselect Value by Typing or Mouse Click Save Group Delete Group Deselect 21 Create Create a Product Line oince many organizations have product lines DRG groupings that differ from the national MDC groupings the PCA provides you with the ability to create and save your own You must first create and save your own group s from the DRG tab See Create a Group for help Next click on the Custom menu at the top of the screen click on the Custom Groupings option Custom Help Custom Grouping Show Tips User Preferences Click the Product Line tab To view the current product line click the View My Product Line button The existing current selections will be listed in the box at the right Custom Grouping Create Custom Grouping Mote that selections may result in over counting of cases when groups have overlapping ranges See H
27. ble strategies based on market trends and variances The PCA traces out migration of patients in service areas provides insight to future needs for new services compares market shares and product lines and performs DRG ICD and CPT code analysis by physician payer and patient demographics Data Sources Because of its design the PCA can easily accommodate any State s or health system s patient level database such as inpatient discharges or ambulatory surgery data Accessing the PCA You must be using Microsoft Internet Explorer Version 7 0 or higher to run the Patient Care Analyst You may also use Mozilla Firefox 10 0 or higher to access If you do not have Internet Explorer or Firefox on your system it can be downloaded directly from Microsoft website at www microsoft com or www mozilla org Note If you have a firewall or a proxy server ports 1494 and 1604 must be open try below first before contacting your network administrator Note Your computer may require you to have administrator rights to install PCA To check whether you are signed in under administrator mode right click on START button on your computer If the first option says open all users that means you are logged in under the administrator account If you just see open you are signed in under limited account Please contact your network administrator for temporary administrator rights Patient Care Analyst PCA allows you to track the migrati
28. ction window Group Name Type New Group Name TEST Save for Organization Press the Rename Group option located to the right of the screen Enter a new name and press OK 51 Save Save Save a Report To save a report click on the Report menu at the top of the screen and click on the Save Report option The report will automatically be saved under the name that appears in the Report Title box However you may rename your saved reports Report Print Export Custom Mew Report Open Report Design Report Save Report Delete Report Current Report Selections Also see Opening a report Printing a report and Deleting a report 52 Hesource List For information PCA software support and customer service e SMA Informatics 800 E Leigh Street Suite 206 14 Bldg One Richmond VA 23219 Phone 804 344 8111 Fax 804 344 8113 E mail info smainformatics com Web site www smainformatics com For ICD and Codes and Descriptions Center for Medicare amp Medicaid Service 7500 Security Boulevard Baltimore MD 21244 Phone 410 786 3000 Web site http www cms hhs gov Click here to download ICD 9 CM File Click here to download DRGs Relative Weight File For ICD CPT and DRG code books 3M Health Information Systems 575 West Murray Blvd oalt Lake City UT 84123 Phone 800 367 2447 Web Site http solutions 3m com wps portal 3M en US Health Information Systems HIS ICD
29. d in the box at the right When you have completed your new list press the Save Product Line button at the bottom of the screen To exit the screen press OK 23 Create Customize a Market Area oince organizations may have market areas zip code county groupings that differ from the PCA groupings provided you have the ability to create and save your own You must first create and save your own group s from the Zip Code tab See Create a Group for help Next click on the Custom menu at the top of the screen click on the Custom Groupings option and click the Market Area tab To view the current market area click the View My Market Area button The existing current selections will be listed in the box at the right Custom Grouping Create Custom Grouping Mote that selections may result in aver counting af cases when groups have overlapping ranges See Help Customizing far more information Market Area Praduct Line View Market Area select ibeselect Group by Mouse Click PSMA Baltimare Cit SMA Baltimore County Calvert County Caroline Count Charles County Carrall County To create a new market area from scratch click the Deselect All button at the bottom of the screen Using your mouse select or deselect groups to be included in your new market area from the list in the box at the left Your choices will appear in the box to the right 24 Create When you have finis
30. e file type destination drive and directory and press OK Please note that the maximum worksheet size of Excel97 2003 Is limited to 65 536 rows It is strongly suggested that you always export data elements to a DBF format since it is likely for a file to consist of more than 65 535 records These data element files can be saved as DBF and opened in FoxPro Microsoft Access and other software IMPORTANT NOTICE The topics in this How to section may not apply to the database you are using Since the design of the is such that it can accommodate many databases from different data sources there will undoubtedly be differences in data element fields choice of tabs For example the Maryland Inpatient Discharge database consists of an Operating Physician field Oper Phys tab in PCA This field is not available in the California Discharge database thus the Oper Phys tab was removed These removed tabs will be replaced with other data elements when appropriate such as APR DRGs Please keep in mind that the PCA is designed to be very user friendly The process of selecting viewing creating modifying and deleting will be consistent throughout the data element tabs of all the different databases Always refer to the Help menu provided in the PCA for specific instructions For further help do not hesitate to contact SMA Informatics 800 E Leigh Street Suite 206 14 Bldg One Richmond VA 23219 Tel 804 344 8
31. e at a given time PCA Selection Version 2 05 Report Print Export Custom Help Report Title sample Report Payor Patient Disp Admit Source Admit Types Demogra Age Data Source Time Period Provider DRG ZIP ICD8 Diag ICD8 Proc Atten Phys Oper Phys Single Time Period Report Selected Not Selected Not Selected Selected Selected Mot Selected Selected Mot Selected 17 Select Selecting Multiple Time Periods The PCA provides you with the option of producing identical reports exhibiting data from up to four 4 different time periods Using the left mouse button click to highlight the Multiple Time Period Report option Specify From starting quarter and To ending quarter for as many time periods as necessary up to four Selection Version 7 05 Report Print Export Custom Help Report Title Sample Report Payor Patient Dizp Admit Source Admit Types Demodgra Age Data Source Time Period Provider DRG ZIP ICO9 Diag ICD9 Proc Atten Phys Oper Phys C Single Time Period Report From Selected Mat Selected Multiple Time Period Report From 2006 21 Jan Mar 2006 24 Oct Dec Mot Selected Mot Selected Mot Selected Selected Selected Selected 18 Select Select Individual Values You can select individual values by typing the
32. easy Saved groups can be used in future analyses and can also enhance query speed Click on a data element tab to see values available for placing into groups Data Source Time Period Provider zP ICD9 Diag Payor CPT 4 Admit Types Demogra Select or deselect individual values by typing the value names in the box located in the mid left section of the screen Select Deselect Value by Typing or Mouse Click The selected values will be listed in the Current Selection window to the right of the screen PCA Selection Version 2 05 e kA Fie Report Print Export Custom Help Report Title Data Source Time Period Provider DRG ZIP ICDS Diag ICDS Proc Atten Phys Oper Phys Patient Disp Admit Source Admit Types Demogra Select Deselect Group by Typing or Mouse Click Current Selection m Group Hame edicare 65 ndividual Value 0103 1010 14 15to 17 XX Select Deselect Value by Typing or Mouse Click Delete Group Deselect All When you have finished making your selections press the Save Group button at the bottom of the screen 20 Create If you want to allow other users in your organization to see and use this group check Save for Organization For individual use only leave box unchecked Enter a name for the group and press OK Type New Group Name o Save for Organization o Cane This new group c
33. een you can zoom out or scroll down the page to see a mock export arrangement This mock layout is based on the current grouping and sorting options Current Report Selections x Zoom 100 Patient Care Analyst 2 0 Test Report MD Inpatient APR DRG Quarter 1 2014 Through Quarter 4 2014 Group Sort RollUp Provider Cases 0 Reoort Criteria Provider Group All MD Hosp Excluding 3 Rehabs DRG All ZIP All ICD 9 Diao All Level 1 1 ICD 9 Proc Level 1 1 Atten Phys Oper Phys All Pavor All CPT 4 Ali Level 1 1 Disposition All Admission Source Individual Value Admit FROM ANY other health institution ER Admission Groups Group Medicare 65 Race All Ethnicity All Gender Male Provider Cases Pat Day LOS Charge Charge Cases Cases Days Days Provider1 xxx x Provider2 XXXXX Xxx x Provider3 At Ar ar b Printer Setup Print 44 Preview To print a copy of this preview you must first click the Printer Setup at the bottom of the screen select your printer from the list and press OK Then click the Print button at the bottom of the screen Printer Setup Pri
34. elp Customizing for more information lew Product Line Select Deselect Group by Mouse Click 1 Medical Mervaus Sy 1 Surgical Mervous FhDC 2 Medical Eye 2 Surgical Eve 3 Medical Ear Mose F 3 Surgical Ear Mose MOC 4 Medical Respirator m 4 k Dezelect All Save Product Line To create a new product line from scratch click the Deselect All button at the bottom 22 Create Using your mouse select or deselect DRG groupings to be included in your new product line from the list in the box at the left Your choices will appear in the box to the right When you have finished making your selections press the Save Product Line button at the bottom of the screen Custom Grouping Create Custom Grouping Mote that selections may result in aver counting of cases when groups have overlapping ranges See Help Customizing far more information Market Area Product Line View Product Line Selectibezelect Group by Mouse Click hDC 1 Medical Nervous Sy 1 Surgical Mervoaus 5 hipic 2 Medical Eye 2 Surgical Eye MDC 3 Surgical Ear Mose 4 Medical Respiratory Ok To make modifications to the existing product line select and deselect DRG groupings by clicking once on the group name s listed at the left of the screen Your choices will be liste
35. file name file type drive and directory and press OK Export Batch Crozstab reports not available for batch select Report s to Export Date SaveAs A3 ch buckets ANS Selected md test 10 10 05 Selected est Mot Selected test rc Mot Selected 3atient origin LU Mot Selected Competitor 13 11 2 14 Mot Selected AmbCare 2003 by Ctr Mot Selected alley Ex 1 all prov 02 05 5 Competitors 11 3 04 Mat Selected est 1045704 Mot Selected Ex 5 Comp Payor Mixes 41 4 03 11 3704 Mot Selected Ex Physicians Pts from Zip 07450 11 3 04 Mot Selected Ex1 VH All providers 03 11 3 04 Mot Selected Exb vH data draw key MJ zips 11 3 04 Not Selected Example 4 AP ORG Totals 03 11 3 04 Not Selected Current time period cancel 38 Export Drive Directory E pentaho dermo E PRICEROT3 p E Pragram Files E E rong cai bes SmartCare database EJ tempjre file vwithout Extension select Format em 5 oelect the next report from the list to be exported give it a file name file type drive and directory and press OK Double click on a highlighted report to deselect it for exporting When you have finished selecting all the reports to be exported they will be highlighted on your screen press OK 39 Modify M
36. from the box at the left Select Deselect Value by Typing or Mouse Click If you wish to make the additions permanent press the Save Group button at the bottom of the window Enter a new name for the group and press OK To remove the old group see deleting a group and renaming a group 41 Open Open a Saved Report Open To open a report click once on the Report menu at the top of the screen and click on the Open Report option Report Print Export Custor Mew Report Open Report Design Report Save Delete Report Selections Highlight the report to be opened using your mouse and click OK Open Report Select Report Report Hame Hatient origin est rc est rid test 3 ch buckets Ex M Y Physicians Pts fram Zip 07450 Exb vH data draw key MJ zips Ex1 vH All providers 03 Ex3 vH xtab cases County by Source Adm Example 4 ORG Totals 03 Ex 5 Comp Payor Mixes 01 4 U3 alley Ex 1 all prov 02 03 5 Competitors Competitor 05 est AmbCare 2003 by Ctr From this screen you can also delete a report and rename a report p 23 65 1142414 1142414 11 3 04 11 2 04 1142414 1142414 1142414 11 2 04 10 6 04 204 Cancel Date Saved 1020205 42 Preview Preview Preview a Report To print your report to the screen print preview click on the Print menu at the
37. g pages are a sample report using the Charge Bucket Reporting Function and UB92 8 Charge Buckets mapping 57 Care Analyst z 0 test MO Inpa3ent Dlechanges Quarter 1 2006 Through Guarner 4 2006 Group Presider Cases 0 Report Crbeim Loe 0 699 Charges 2 535 225 Provider AJ AJ ZIP aJ ICD S D mg All Level 1 11 IOD FTDC 1 11 Ailen Phys AJ Oper Ehyz ay Payor AJ CPT AJ 1 41 aj Amikon aJ ER Acmiszinn AJ Age Grosps AJ AJ Provider al Avg Total Avg of Dally Room Lab Cases Pat Day LOS charge Charge Cases Casses Charges Charges Charges Charges chargas 1 Johre Hopkins 44 240 609 5 46 839 243 009 19016 59 5 24 3 4 847 727 62892531 64 165 475 50 215358 64 776582 10 2 Holy Cross 35 904 140 467 3 61 276 825 925 501 48 106 171 645 645 729 713 15 238 545 T b DB531 17 721 205 2 3 University of 35 412 183 723 5 56 876 992 141 23 071 47 18 5 320 938 282 955489685 54 78 2 3299 46 600 509 64 460 742 1D Maryland 4 Frankin Square oe 102 902 3 67 257 626 326 9027 38 183 131 692 482 14 807 373 12 240 170 15 528 021 15 155 703 2 5 Arne Arundel Medica 2B 01 Ba 584 3 20 206 509 550 7 3344 37 232 0 01 000 351 15 562 113 13 539 601 7 708 5 0 12200569 4 Center Z7 53 125 742 4 55 365 629 144 13 231 37 2B 7 179 671 012 30451478 18 510 550 15
38. harges Laboratory Field Description Age Group Attending Physician Charges Export Cancel Clear Selection When you have finished selecting data elements to be exported press the Export button 36 Export Provide a file name file type drive and directory and press OK to export the data elements Save Save in an Client Desktop LJ My Computer D on Client D Smaapps on G Smadata uid smaz an C1fs2 S5mausers I acuments Save as type Text with headers Cancel Please note that the desktop here refers to desktop of PCA server In order to save a copy on your local machine please choose drive name with ending like Client C or Client D Please note that the maximum worksheet size of Excel97 is limited to 65 536 rows It is strongly suggested that you always export data elements to a DBF format since it is likely for a file to consist of more than 65 535 records These data element files can be saved as DBF and opened in FoxPro Microsoft Access and other programs 37 Export Export Multiple Reports To export more than one report at a time click on the Export menu at the top of the screen and click on the Export Batch option Export Custom Help Export Report Export Batch Export Data Elements Select a report to be exported provide the
39. he individual values that make up a saved group To view the individual values in a group select the group from the box in the upper left corner of the screen Select Deselect Group by Typing or Mouse Click The group will be listed in the Current Selection window to the right of the screen PCA Selection Version 2 05 Report Export Help Title sample Report Payor Patent Adib Sure Samt ves emma Age Data Source Time Perind Provider DRG zF fencer Atten Phys Oper Phys Select Deselect Group by Typing or Mouse Click Current Selection Thoracic Group Hame Value HEMA Thoracic PSMA Pul OFS Maior Chest Procedure Eo ha Rheumatolan 076 Other Reso System Ur Other Resp Svstem o EGER 083 Maior Chest Trauma V CHIETI SEG 084 Maior Chest Trauma V 474 Longer Walid SelectDeselect value by Typing or Mouse Click Print Group Rename Group 4 DRG Description PS Major Chest Procedures J cn Other Resp System CLR Pracecd Other Resp System Pulmonary Embalizm Respiratory Infections amp Inflamrme b d 4 k ms TEN I Group Delete Group Deselect All With your pointer over the group name click once the right mouse button The individual values can now be seen in the Current
40. hed making your selections press the Save Market Area button at the bottom of the screen To make modifications to the existing market area select and deselect groups by clicking once on the group name s listed at the left of the screen Your choices will be listed in the box at the right When you have finished modifying your list press the Save Market Area button at the bottom of the screen To exit the screens press OK It is very important to note that selections may result an over count of cases when groups have overlapping ranges For instance assume we selected the entire state of Maryland as well as the group Central Maryland Since all the zip codes in this Central Maryland D group are also included in the state of Maryland group cases will be double counted oimilarly assume we selected product lines with overlapping DRG codes DRG codes in the Gynecology and Obstetrics group will also be included in the MDC 14 group pregnancy childbirth or the MDC 13 group female reproduction 25 Create Design a Report This feature allows you to choose how your rows group by and columns layout of the report will appear The PCA provides you with the ability to group results from a database that meets designated parameters Throughout the Design Report option of the Report menu you decide how results should be grouped sorted organized and displayed It is always a good idea to view the Current Report Selections option fr
41. ill be preceded by Excluding If you selected a value to be excluded in error double click on that value and it will again be included in the group 40 Modify Eeport Brink Help Report Title Wish Source Types Payor Age Date Source Tite Period Provider bee ZIP cogn 207922 Atten Ehys Phys Select Deselect Group by Typing or Mouse Click Current Selection Group Hame Name Peach Exciudina Dodd Unfnown No Longer Bec hind 00001 Longer I 00002 Unknow mto Longer 0000353 Unknow mto Longer Print Group Rename Group nknowenMo Longer Walid nknowenMo Longer Walid 2 Unknown to Longer Walig 3 Unknown Longer Walid nknowenMo Longer Walig Save SEGUE Delete Group Deselect All When you have finished selecting the values to be excluded from the group click once on the right mouse button while holding the pointer over the group name If you wish to make this change permanent press the Save Group button at the bottom of the screen You may also add individual values to an existing group but to make the change permanent you will need to save the group under a new name Be sure the group to be modified appears in the Current Selection window to the right of the screen Then select the individual values to be added to the group
42. like further product information please call 804 344 8111 Areas of a PCA Window PCA Selection Version 3 01 File Report Print Export Custom Age Data Source Time Period Provider 2 icos Diag 09 Atten Phys Oper Phys Payor Patient Disp Admit Source Help ae Demogra PatientCareAnalyst Tour Tool o Drill Down to the Miost Detailed PatentLlevel Intarmaton Available Patient Data pe Patient Data Ty Inpatient Discharges MD Inpatient MS DRG 08 NY Ambulatory Surgery ER N Y Inpatient Discharges NJ Inpatient Discharges ID Psychiatric Hospitals MD Inpatient 1994 2007 MD Ambulatory Surgery A Inpatient Discharges MD Ambulatory Care FL Inpatient Discharges Inpatient Discharges USA Inpatient Discharges MD Case Mix Inpatient MD Inpatient APR DRG Inpatient APR DRG MD Inpatient MS DRG 08 _item ItemName Description Data Type In this window will be listed the databases available to you Only one database may be used at a given time 2 Data Selection In this window will be the database selected for query Tabs Data elements are fields used to set criteria and parameters for reports and analyses database elements available for query are placed on a tab Report Title Every report must be titled if you plan to save print or export it The title remains visible as you move throughout
43. menu at the top of the screen and click on the Delete Report option Print Export Custom Mew Report Open Report Design Report Save Report Delete Report Current Report Selections Or you can click on the Report menu at the top of the screen and select the Open Report option Report Print Export Custom New Report Open Report Design Report Save Report Delete Report Current Report Selections 30 Delete Highlight the report to be deleted and press the Delete key on the right side of the screen Open Report Select Report Report Hame 3atient origin est rc test md test 3 ch buckets Physicians Pts fram Zip 07450 Exb data draw key MJ zips Ex1 WH All providers 03 Ex3 WH xtab cases County by Source Adm Example 4 AP ORG Totals 03 Ex 5 Comp Payor Mixes 41 4 03 alley Ex 1 all prov 02 05 5 Competitors Competitor 03 est AmbCare 2003 by Ctr Date Saved era era 8 23 06 10 10 05 FEN 11 3 04 11 3 04 Rename 11 3 04 11 3 04 11 3 04 11 3 04 11 3 04 11 4 04 10 6 04 228 04 Cancel To remove or clear out a current report to start or open another simply click on the Report menu at the top of the screen and click the New Report option Answer No if you do not wish to save the current report 31 Delete Delete Physician Data To delete physician data select the Atten Phys tab or the Oper Phy
44. nter Acrobat POP Writer an LPT 1 Acrobat Distiller on M ett Cancel BLACK DELLHSSSSMA SU ie Setup 45 Print Print Batch Print The batch print option allows you to select multiple reports to print at one time To print more than one report at a time click on the Print menu at the top of the screen Click on the Printer Setup option Print Exporb custom Printer Setup Print Preview Print Batch Print Click the Printer and select your printer from the list Datawindow Print Options X Printer Acrobat POF Writer on T Copies Cancel Print all Pages in Range Print to File Collate Copies Help Printer Setup Printer Acrobat POF Writer an LET T Acrobat Distiller on Cancel Llient NEW BLACK DELLA SMA Setup Click the Setup button to verify document properties and press OK Click OK to exit the screens 46 Print Again select the Print menu at the top of the screen and click the Batch Print option Select highlight the reports you wish to print and press OK All selected reports will be opened and printed Batch Print Crosstab reports not available for batch select Report s to Print Report Hame Date Saved origin PRENIE est rc ara test 6 23 06 rid test 10 10 05 J ch buckets Ex Physicians Pts fram Zip 07450 11 3 04 Exb data draw key MJ zip
45. odify a Group Modify You may exclude individual values from a group temporarily or permanently First highlight and click the group you wish to modify from the left of the screen Select Deselect Group by Typing or Mouse Click The selected group will appear under the Current Selection box at the right With your pointer over the group name right click in order to view the contents of the group rink Export Report Title Henr Patent Wata Source select beselect Group by Typing or Mouse Click SMA Allegany County SMA Allegany County SMA Anne Arundel Count MA Baltimore Count MA Calvert Count PSMA Caroline County 21501 Cumberland 21502 Cumberland 21503 Cumberland 21504 21505 Crezaptewn Period ZIP zs e rr esie f aes TEES Demat hel 25553 Ea Phys 62 Phys Current Selection Group Hame Vale 0 Value gt SMA Allegany County 21501 21502 21503 21504 21505 21521 21524 21528 21529 21530 21532 21539 21540 21542 Cumberland Cumberland Cumberland Cumberland Cumberland Barton Print Group Rename Group Ellerslie Flintstone Frosthury Midland ev E SEGUE Delete Group Deselect All Then left double click on the individual value to be excluded The value to be excluded will be colored red and w
46. om the Report menu to confirm your choices Report Print Export Custom New Report Open Report Design Report Save Report Delete Report Current Report Selections Design Reports X Current report layout Standard Group By Report Layout Report Criteria Group by by Foll up Average Charges a 4 Total Charges Readmission Cases Alpha ar Numeric Grou Average Charges a E z x Mare 12 Month Ending Selection 2 12 Month Ending 3 Month Ending Selection 3 Default Selection Cancel 26 Create Input Physician Data PCA gives you the ability to assign internal attending and operating physician identification numbers to existing encoded numbers You are also provided space for the physician name service amp specialty areas and other comments PCA Selection Version 2 05 File Report Print Export Custom Help Report Tithe Payor Patient Dizp Admit Source Admit Types Demaoara Age Data Source Time Period Provider DRG ZIP ICD3 Diag ICD9 Froc Phys Phys SelectiDeselect Group by Typing or Mouse Click Current Selection BEEN B SelectiDeselect Value by Typing or Mouse Click Encoded Internal 200001 200002 xps 4 cave Group Delete Group Deselect All To input physician information from either the
47. on of patients in service areas compare market share among competitors and perform DRG ICD and code analysis by payer facility physician patient age group and ZIP code of origin These instructions will help you to log into the PCA system through our Citrix server 1 Open your web browser and go to http www patientcareanalyst com 2 Click on the PCA Login menu item e www patrentcareanalyst com pcal ogin Home Terms and Conditions Privacy Policy Patient Analyst Your Tool to Drill Down to the Most Detailed f Patient Level Information Available oboutpca pcologin documentation _ Your Current Location Home pcaLlogin Monday Jul 15 2013 SMA Informatics Patient Care Analyst Login Patient Care Analyst Please click the PCA Login button to begin the Patient Care Analyst login procedure 9 10 Tool MEP Calculator MPI Search PCA Login Regional Physician Search 3 On the next page click on the Login button You be required to accept SLL Certificate which you should accept 4 Enter your PCA username your Tier 2 username and Tier 1 password in the Citrix XenApp login window If this is your first time logging in to the new system you will have a temporary password Call SMA Informatics at 804 344 8111 ext 4 for the password NOTE DO NOT ADD smainformatics com TO YOUR THIS USERNAME Welcome Log onto
48. s i Cancel Printer Print A Pages in Hange Print to File Collate Copies Hep Click the Printer button at the right and choose your printer from the list Press OK when ready Printer Setup Printer Acrobat POR iter an LPT 1 Cancel Acrobat Distiller on Negl BLACE DELLHBSSSS RAT B Setup 48 Print To print from the Print Preview screen click the Print button at the top of the preview screen Specify the number of copies and range of pages to be printed Patient Care Analyst 3 01 Test Report MD Inpatient amp PR DRG Quarter 1 2014 Through Quarter 4 2014 Grouo Sort RollUp Provider Cases 0 Report Criteria LOS 0 339 Total Charges 0 9 999 999 Provider Group All MD Hosp Excluding 3 Rehabs DRG All ZIP All ICD 9 Diao All Level 1 1 ICD 9 Proc All Level 1 1 Atten Phws All Oper Phys All Pavor All CPT 4 All Level 1 1 Disposition All Admission Source Individual Value Admit FROM ANY other health institution ER Admission All Age Groups Group Medicare 65 Race All Ethnicitv All Gender Male Provider Cases Pat Day 105 Charge Charge Cases Cases Days Days Charge Charge Datawindow Print Options Click the Printer button at the right and choose your printer from the list Press OK when finished 49 Print Print the Contents of a Group The PCA allows you to view or list or roll out t
49. s 11 3 04 Ex WH All providers 11 3 04 Example 4 DRG Totals 3 11 3 04 Ex VH 5 Camp Payor Mixes 41 4 03 11 3 04 alley Ex 1 all prov 02 03 5 Competitors 11 3 04 Competitor 03 11 2 04 eat 10 6 04 AmbCare 2003 by Gtr 129 04 Current time period Cancel A batch of previously saved reports can be printed using a time period other than the one chosen at the time the reports were saved To do this you must first select the Time Period tab and set a new time period Then follow the steps above to select the reports to be printed and check the Current time period option at the bottom left of the screen PCA Selection Version 2 05 File Report Print Export Custom Help Report Title Sample Report Payor Patient Disp Admit Source Admit Types Demogra Age Data Source Period Provider DRG IcD3 Diag ICD9 Proc Phys Oper Phys Single Time Period Report To To Selected ot Selected Mot Selected at Selected Selected Mot Selected Mot Selected 47 Print Print a Report To print your report directly to a printer no print preview click on the Print menu at the top of the screen and click the Print option Print Export tusto Printer Setup Pring Preview Batch Print Specify the number of copies and print range Datawindow Print Options Printer Client NEW BLACK DELLBSSSSMA X ow Copie
50. s tab whichever is appropriate and press the Input Physician Data button at the bottom left of the screen PCA Selection Yersion 2 05 File Report Print Export Custom Help Report Title Payor Patient Disp Admit Source Admit Types Demoagra Age Data Source Time Period Provider DRG ZIP ICDS Diag ICO9 Proc Atten Phys Oper Phys electiDeselect Group by Typing or Mouse Click Current Selection BEEN B Select Deselect value by Typing or Mouse Click ncoded z nternal pousestet 10000 200002 xps 200007 4 gt Save Group Deselect All 32 Delete Highlight the physician to be deleted and press the Delete button The encoded number will always remain but the other columns of data will be removed last name first name etc Physicians Search for Physician To add physicians to your list type in the desired 001050 physician number in Search for Physician field m and press Enter ar select desired encoded All Physicians number from the AI Physicians list by mouse Encoded x click Encoded 999999 represents not coded or blank O01 050 Physicians You Have Identified Encoded LastName FirstName Service ponoso FRIDAN Known 92138 1802 Mw SMTHLWK Known wu wi 4 Export Warning You
51. tep 4 Report Output Print Preview Report Preview To view your report on the computer screen select the Print Preview option from the Print menu at the top of the screen From the print preview you will have the option of printing the entire report printing certain pages of the report or exporting the report b Printing the Report To print the report without viewing it first on the computer screen select the Print option from the Print menu at the top of the screen Specify the number of copies and the print range and press OK to print C Exporting the Report To export the report to your local hard drive select the Export Report option from the Export menu at the top of the screen The report will be displayed on the screen print preview before exporting Once the report is displayed press the Export button located in the top right of the screen Give the file a name select a drive and a directory and select the file type and press OK d Exporting the Report Data Elements Rather than exporting a report layout to your local drive you may export the data elements directly To export data elements select the Export Data Elements option from the Export menu at the top of the screen Select the data elements you wish to export by highlighting them from the list at left of the screen All selected data elements will be listed in the window to the right Press the Export button at the bottom of the screen Provide a file nam
52. the tabs Menu Bar The menu bar organizes all other aspects of your analyses such as layout options and output options 8 Creating a Report Step 1 Selecting a Database Once you have logged on to the you will find yourself at the Data Source tab Only one database may be used at a time The databases available to you will be listed in the box to the left of the screen From this list highlight the database you wish to work with Your selection will appear in the box to the right Step 2 Selecting a Time Period After selecting a database click the Time Period tab Here you are able to select a single time period thus a single report or multiple time periods thus multiple reports Please note that you will be unable to preview multiple reports before printing or exporting You may however preview a mock layout of the reports Step 3 Setting Report Parameters All remaining tabs allow users to produce reports based on explicit criteria Each of the remaining tabs represents a Data Element in the patient record such as Provider Payer Patient Disposition Admission Source Nature of Admission Race Gender Age Group Zip Code Attending or Operating Physician DRG ICD code or CPT code Where applicable users are able to create save modify rename and delete groups of data elements Please refer to the How to section of this manual for instructions on creating saving modifying renaming and deleting S
53. uld be Time Period Provider DRG ICD Codes CPT Codes Physicians Payers Resident Zip Codes Patient Demographics Admission Source and Type Patient Disposition upon discharge etc Payor Patient Disp Admi Source Admit Types Denogrs Age Data Source rine Period Provider DRG ZIP ICD9 Diag 9 Phys Oper Phys Begin Begin a New Report To clear all current selections and to create develop a new report click on the Report menu at the top of the screen and click on the New Report option File Report Print Export Custom New Report Open Report Pay Design Report Dat Save Report Delete Report Current Report Selections Rep Begin 14 Select Select Select a Data Source Available databases are listed to the left of the screen under Patient Data Type Only one database may be used at a time Select the database to be used by highlighting and clicking with the left mouse button The current database will be listed in the window to the right of the screen under Patient Data Selection Patient Data Type File Report Print Export Custom Help Report Title Sample Report PatientCareAnalyst Your Tool to Drill Down to the Most Detailed Patient Level Information Available Patient Data Selection Patient Data Type D Pzychiatric Hospitals D Inpatient Discharges Inpatient Discharges D Ambulatory Surgery Inpatient Discharges D Ambulatory Care
54. ve the file a name select a drive and a directory select the file type and press OK Save zx D on D Smaapps an Smadata on H ES e smaz C1fs2sS5mausers I acuments Save as type Text with headers Cancel Please note that the desktop here refers to desktop of PCA server In order to save a copy on your local machine please choose drive name with ending like Client C or Client D 35 Export Export Data Elements To decrease the size of files to be exported the ability to choose specific individual data fields for export is available To export data elements click on the Export menu at the top of the screen and click on the Export Data Elements option Export Custom Help Export Report Export Batch Export Data Elements Select data elements from the window at the left of the screen by highlighting and clicking with your left mouse button All data elements selected for export will be listed in the window to the right side of the screen Double click a data element to deselect Export Data Elements X Export Data Elements The maximum worksheet size of ExcelH is limited ta 65 536 rows Itis strongly suggested that data elements be exported a format See Help Exporting far more information Click on Rowe ta Select Fields for Export Field Description Charges Daily C
55. which will have a PCA icon Click the PCA icon to open PCA and log in to the application Applications Main aot T Patient Care Analyst 8 The login screen for PCA has not changed and if you are a client of SMA Informatics with a PCA subscription from before the upgrade to our system your username and password is still the same as before PatientCareAnalyst Your Tool tc Drill Down to the Mcst Detailed Patient Level Information Available Copyright 2001 SNA Informatics Inc Rights Reserved 9 Enter your PCA username and Tier 2 password then click OK to start using PCA NOTE There may be a warning box on your Applications WebTop about the trustworthiness of the Citrix server Some of your published resources are available for reconnection however the current security configuration of your Web browser means that they cannot be reconnected Click here for assistance in resolving this issue This warning will not affect the security of your connection to the Patient Care Analyst application nor our server If you click on the link in the warning you can add our site to your trusted sites list however it would be best to speak with your IT department or System administrator concerning the addition of our site to the list of trusted sites for your browser If nothing goes wrong you should be able to connect to PCA now If you are experiencing difficulty with the Patient Care Analyst Demo or would

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