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EasyIEP End User Manual Winter 2015 V6 Final

1. i Setect Service Location denotes external school I _ lpejiy sj min v4 O go jE B Selsct Service Location s Assigned Scnool 4 L Ssiact Service Location v Assigned sonool w J j __ per y_ isa v gt m v i ley w man A o W L IE L Setect Service Location iM Assigned Scnoo i o per Y Ssiect Service Location v f Assigned Sonool v Page 100 EasylEP End User Manual Winter 2015 V6 Services and Supplemental Aids Abbie Marie Test View Workspace New Mail Serving School Start Date denotes ext l school End Date 05 01 2012 Academics 29 Sheryn Test v Special Ed Setting Assigned School 12 01 2014 e Consultation BEP Funding requirements for Special Education Services are a minimum of two times per month for 15 minutes e ESY If a service is provided during the regular school year and the extended school year enter the service a second time for ESY and indicate this by checking the ESY checkbox ESY services do not count towards BEP funding option calculation e Start End Dates Dates must be within begin and end dates for the IEP Services cannot begin or end outside the date range of the IEP e Percent TN does not require this featu
2. EDUCATION Adobe Reader download Adobe Reader XI 11 0 03 urwa Your system Windows lt P GP2 SF3 English Bo you bawe g different language or operating system mayitna Yes install Chrome ac my default browser and Google Toolbar for Internet Explorer opuonel 32 77 MEI Install Options Dr CEG ie Downi od URC Ack a ae rial dd Fev Teed amd agmee bo fie Adone Doare Licensing Agreement and fre Googie Liban Agree Please note depending on your settings you may have to temporarily disable your antivirus software EasylEP End User Manual Winter 2015 V6 Install the program for free by selecting the Download now button on this screen Page 7 fit TENNESSEE DeParticnr ot EasylEP End User Manual EasylEP 2 s EDUCATION a wie aren Logging into EasylIEP 1 Open a web browser and enter your district s URL in the address bar The district site is replaced by the appropriate district name https god pcgeducation co myindistrictsiteiep 2 Enter your username on the log in screen First Name lt space gt Last Name 3 Enter your password case sensitive Select the Login button Note The username is not case sensitive but the password is case sensitive and must have at least eight characters Please do not select Yes in the box that asks Do you want Internet Explorer to remember this password If the user has previously setup a Forgot Password Question you
3. EDUCATION O meow Uploaded Files At the bottom of the Main Menu page various files are available to users for viewing or downloading Instead of sending e mail attachments to everyone in the district the EasylEP Helpdesk district administrators or PCG staff often upload the necessary file s to the main page of EasylEP To view a file select the name of the file denoted by a blue hyperlink Files can be saved to an individual computer when opened After viewing the file select the Main Menu tab at the top of your screen Do not close the browser because the user is still logged into EasylEP Documents File Name Schedule for Summer ES EF Werks Gemos CEA OES Trenn Oria Deleting documents arm events Ts OS b STS pot GS tots Shean Gnawa Cotte Eeen ontederrie Goll Agenda Fic Feel odf Page 15 TENNESSEE DEPARTMENT OM EasylEP End User Manual 3 ty EDUC ATION Winter 2015 V6 EasylEP My Info The My Info tab is used to add or edit a user s demographic information It is also used to change a user s password and setup a forgot password question In order to change any information on the My Info tab the user must first enter their current password Change Your Password 1 From the Main Menu Select the My Info tab E by PCG Education Welcome Sheryn My Calendar Message Board Logout J E hay E m ten H ie 2 E 38 epee arn 2 Enter current password this is the cur
4. Page 87 M f C ANNEER tye et Th fs EasylIEP End U M EasylIEP EDUCATION Winecosve Note The Area of Need list on the Goals and Objectives page now matches the Assessment Areas list on the Present Levels page PL Vocational is now removed PL Transition is split into 3 categories O O O PL Transition PL Transition Vocational PL Transition Functional Vocational PL Cognitive Processing is now removed PL Gifted is now removed and replaced with O O O O O PL Advanced Math PL Advanced Reading PL Advanced Science PL Advanced Social Studies PL Advanced Written Expression PL Academics is now removed and replaced with O O O O O O PL Academics Basic Reading Skills PL Academics Listening Comprehension PL Academics Math Calculation PL Academics Math Problem Solving PL Academics Oral Expression PL Academics Reading Comprehension PL Academics Reading Fluency PL Academics Written Expression If any of these items are selected from the Assessment Areas list on the Present Levels page then the matching item must be selected from the Area of Need list on the Goals and Objectives page PL Academics Basic Reading Skills PL Academics Listening Comprehension PL Academics Math Calculation PL Academics Math Problem Solving PL Academics Oral Expression PL Academics Reading Comprehension PL Academics Reading Fluency PL Academics Written Expression Page 88 a oa
5. Rp TENNESSEE DEPARTMENT 1 EasylEP End User Manual E ay EDUCATION ad Waist ne EasylEP Supplemental Aids Supplemental Aids such as Assistive Technology and Special Transportation are added as Supplemental Aids and Services page All Supplemental Aids must begin with AT for inclusion on the IEP 1 On the Services and Supplemental Aids page select the Add Supplemental Aids button As a4 Note All supplemental aids must begin with AT for inciusion on IEP Start Date End Date AT Adapted Keyboard 2 Select the appropriate aids and services from the dropdown menu or enter custom information 3 Choose the number of sessions per year week month or day Choose the session length in minutes hours periods or blocks 4 Enter the Start Date and End Date 5 Select the Save and Continue button to return to the previous page Add Supplemental Aids Abbie Marie Test View Workspace E Nea Mail A 1 i cca a a sill a eran Switches LE Ia w fminine P LAT Adanted Eating Litensiis AT Adantes Keyooara MoE Teede e ES JAT 3 Geir Varin rg TOONS p Jw w oaoa i Bo rn a hasam EA a os AT Adapted Whiting Tools Page 105 Were TENNESSEE DEPARTMENT EasylEP End U M EDUCATION 9 Wines oot ve EasylEP Special Transportation The Services and Supplemental Aids page also includes Special Transportation Services Special Transpo
6. 1 Select the Log Out tab on the menu bar 2 Close the browser by using these methods e Select File in the upper left hand corner of the screen and then choose Exit e Mac users Select the PI in the upper left hand corner of the screen e PC users Select the X in the upper right hand corner of the screen Always Log Out and Exit the Browser If a user does not Log Out of EasylIEP properly information in EasylEP is easily accessible by anyone All users are responsible for any actions in EasylEP that are performed under that Log In name Page 173 M Forth ENEEIER DEMETMINT EasylEP End U M EasylEP EDUCATION e Winecosve Reminders e EasylEP Help Desk 1 888 212 3162 e Use the Message Board for asking the EasylEP Help Desk questions report bugs or post suggestions This is found on the Main Menu page of EasylEP e All Message Board requests must include a student s full name and date of birth for further research by the EasylEP Help Desk If the requests are in reference to users or user types please include specific examples e To request an IEP transfer post a message and include the following information Student s full name date of birth sending district and receiving district e Use the Navigational Toolbar to navigate through the screens e Always click Save or Update the database to save data entered e When entering large quantities of notes e g
7. The New Mail icon on the Main Menu screen disappears when all messages are read Messages Sheryn Ordway mis pags dispis s al of The MeEseges you have sent in the EssylEP syetan and tne responses tat you have received I you Mave MeEseces yOu nave mot need a NeW NeESaoQSE Section will apogee at the top of ine paga Below amp The messages Tet you Mave previously Sent or recened You Have Mo New Messages Previous Messages Message of the Day Below the message link is the Message of the Day This message is edited by district administrators and alerts users of any important information Please check this message often to stay informed with district wide changes or updates Updates from the EaeylEP Help Desk NOTE TO ALL DISTRICTS POG will discontinue importing student data from district information systeme on a daily basis on Friday dune 7 2013 A tentative dete to start thie daily procese for the 2013 14 schocl year ta Mendey July 22 2073 Please make note Administrators pleases renremtber to enter the district calendar in EasylEP and mark the Summer daye in the calendar Check the begir date onthe School Years page for the 2013 14 year Welcome to the new look of EaeylEP Pleeee join representatives from the State and POG as they preeent a series of webinara for usere beginning the week of July 8 Schedule ie pubiiahed below Page 14 M e a TENNESSEE DEPARTMENT CH E IEP E d U M EasylIEP
8. This student is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for Intellectual Disability Y Primary Autism a Secondary however the student s parent guardian is declining services This student will not receive special education or related services This student is Not Eligible for Special Education because s he does not meet state standards for a disability This student is being made eligible so that comparable services can be provided however additional data is needed to establish the student s eligibility for special education services pursuant to the disability standards outlined by the state of Tennessee Date Eligibility Report was given to parents 12 01 2014 E lf the parent s did not attend the person responsible for forwarding and explaining the Foony Report to the parents along with their rights 4 Click Save and Continue to complete the Eligibility Determination page 5 Refer to the following pages for creating a Draft and Final Eligibility Document Page 45 TENNESSEE UIC EasylEP End User Manual ED UCATION Winter 2015 V6 EasylEP Eligibility for Alternate Assessment On the Eligibility for Alternate Assessment page the school psychologist must enter cognitive and adaptive assessment results to document the student s eligibility for the alternate assessment During the IEP meeting the team will determine whether the alternate assess
9. Developing Quality and Compliant IEPs End User Manual PUBLIC Set _ i CONSULTING Public Focus Proven Results GROUP M F aa LA te pe Tel EasylIEP End U M EasylIEP EDUCATION Wineczosve Table of Contents LOCI ME S 21 Cerne a eee teen err en erent reer eer eer ret er er eer errr crt try 6 LOOPING INEO EAS VIER n E E A E esarmayenenanstenesaperen 8 Fs SWOOP ONC selec sedi aecn puedes ET E E 8 Electronic ENG U er Ce CNN Us arisera rerne EE N EEEE 9 Electronic Tennessee EasylEP Access Agreement cccccssecccssscccesececesececeuececsusceseeueceseeecessuacesseaess 9 Bas Vi General INTOrMmMAL OU gatencqanacoceueeteaisimesenncorsecsacoanacemenmtenasesnanastcesaecsaneaeaearenneanunesutensmneraecsassqerestie 10 IN ys ct EE seinen eceraateasau E E E E rope neues EE E E R E A A ace 10 User Access and PErnmiSSiO NS ocurrencia anene ee ee ee 10 important Symbols in EasylE P ccc scaracscnewetonsd nares cuwaacessmad E OEO 11 Mom MEND I aar E EE E E A E EE E E E E EA 12 Mesane BOO E E AEE E 12 Mecc aeo he D gt ar E E E T 14 Uploaded PES errr te terre nti sat E TEE E EE EATE O E EAE E 15 MAV I O e E E E E E E E A 16 EEA VOU ASS WO EET EE E ES ese state E S P S S E OE E E 16 Changing Personal IATOrmatiOMesrariesrikii arenie i E E E E EA 17 Student Comphante SYmDOIS serinin s erer EE E E EE 18 ECO COMDES S VIMO S erir en inni E T EE E EE aE 21 TEIS Ages 0 3 Compliance SymDO lS sussistano E Ei
10. EDUCATION k Wits see Add Annual Goal s from Bank Aunt Bee Teat New Mail Category none r There are no Goals in your bank with no Category set 3 Select a category in which the goal is pre assigned Add Annual Goal s from Bank Abbie Marie Test EH New Mail Category Academics Reading Comprehension none There are no Goals Prs yocational adiness Academics Basic Reading Academics Reading Comprehension Academics Math Problem Solving Acacdemics Math Calculation 4 Select the Manage your Bank of Goals button Add Annual Goal s from Bank Abbie Marie Test New Mail Category Academics Reading Comprehension y Add Goal Given a passage or story at a 6th grade level Delia will answer comprehension questions both implicit and explicit with 80 accuracy on 3 consecutive rosa 5 Select the goal s you want deleted and click Save Manage Annual Goal Bank Ruth Christopher New Mail Category Academics Reading Comprehension v Goal Text Given a passage or story at a 6th grade level Delia will answer _Academics Reading Comprehension Y comprehension questions both implicit and explicit with 80 accuracy on 3 consecutive reading probes 6 Report step 3 5 until all goals have been deleted as needed 7 Click Save and Continue to return to the Add Annual Goals from Bank 8 Click IEP Process to return to the IEP Process tab Page 97 M 7 s 1 A Ea
11. from TEIDS a yellow yield symbol with the number 3 is displayed indicating eligibility should be determined and if eligible an IEP developed by the child s third birthday If a child whose record imported into EasylIEP from TEIDS is 3 years and 1 day old without a finalized IEP a red stop sign with the number 3 is displayed The red stop sign will remain until an action is taken to determine the child s eligibility and if eligible develop the IEP Page 21 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Wineczosve Student Transfers Districts have the ability to request student transfers through the message board First the previous school district must inactivate the student Please contact the previous school district to have the student inactivated and then submit a request to the message board to transfer student demographics documents and workspace information For those districts that may have a large constituency of their student population moving to another district for example city vs county schools please send a message to the EasylEP message board and request instructions on how your district should handle such a mass transfer e Active student records cannot be transferred Please ensure the previous district has In activated the student record before posting a transfer requests e To request an IEP transfer include the student s name date of birth and previous school
12. lo esas created for Sheryn Test on 07 28 2014 which was only 2 Adays ago IEP Meeting Date 3 15 2071 ESI Date this IEP Begins 02 15 2011 EH s Date this IEP Ends 03 01 2012_ E Page 156 EasylEP End User Manual Winter 2015 V6 Contact Log The Contact Log document is available on the Documents tab 1 Indicate the date range of contacts needed for this Contact Log Select Create Draft Document or Create Final Document Create Draft document for Sheryn Test m New Mail The following information is required before pou can create this Draft Document Contact Log Contact Log This document will list all contacts made by users for the student based on the date range you provide below Indicate the date range of contacts needed for this Contact Log From 07 01 2010 _ EE ro 06 30 2011 E 2 Once the document is created view the Contact Log The document lists all associated contacts including those made for parents and non parents and any notes entered 2011 2012 CONTACT LOG From 2010 07 01 To 2011 06 30 Student Name Tony Test Student ID 1234567 Grade Mh Grade School Sample School Contact Method Till Renae Farmer 0671372010 Notes Katie Mille TOTO Notes Behavior Information goes here Notes Behavior Information Monitoring 1026010 Page 157 ae a fear ee re EasylEP End User Manual EDUCATION 3 Winter 2015 ve Page Views Workspa
13. AE AN E en ee eee en ee ee ee eee ae ere 105 Special Transportatio waestesctnsnaeadisg ecavaithoacssdeaestanctbencesdcpswanavibaostadeasahanedae o sidhscanaeibaeatadteastaveisracesiseoesast t 106 Tran ONSEN eS Par eC ear waeeancanterasneceie 107 COMI PA O E E E E E E E E A tree oeversacscaer 110 Creating IEP and IEP Addendum DOCUMENMS cccccssscccceseeeeesececeescecceseeeeenececeusceseuaeeeeeaecessuecesseeeeees 114 create Dran PAo Caeo TE T E E E E ETE 115 IEP Dratt DOCUMENT aac ssa E T E E A A 115 EP PCO CN FN ass cer poe i E E EO A E EAE T NNE 117 aee AL I 1S E aE A E E EE EE 118 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Wineczosve EPE Mal DOCUM aeae E E E EE E E 118 Print View Documents P ge ecodeccasusscnratcatannactansaneetascassssevnaioataneactanmanentoeasustenaieeaeatannentoeenaen 120 EFV RVC MOO Gl rean T E O 122 EC TG AS OMA EEE E A EE E E E A E E E A A E E AE E 122 PEO ATOT E a ee E E E E E E E E E se 124 CAE FIV INO ITIVE S oenn E EE E E 127 DOCUMENT arn E E EE EEE E E 129 Upload External Documents Paperclip sesessssseesssseressrreressrrrsssrrressreressrerossreressrrressreresseeressreressee 130 EPACAR N sac ieee i E E A 132 Services Plan and Services Plan Addendum cccccssecccssececessceceesececesececeaecessusceseeeeeseaecessuncetaeaess 133 PFOP SE TO ON O aaa resscenceanescseseecesanssepacisncenpeseusseeeaeannnssanehwercbareensscnusbascinen ET 134 Re Evaluation Summary
14. Each Update the Database button when pressed will update all data entered on this page Current Descriptive Information Last Updated By none Status Anticipate Meeting Goal by IEP End Last Updated On none Narrative Status Narrative for Progress Report Objective Target Add Custom Objective s for Beth SummerUodates Test Add Custom Objectives for Beth SummerUpdstes Test Add Custom Objective s for Beth2 SummerUpdates Test Status Summary Narrative E Update and Move to Next Student 6 Select the Update and Move to Next Student button to save the Progress Report 7 Select the Just Update the database button to save the Progress Report This does not move to the next student Page 169 TENNESSEE DEPARTMENT Of EasylEP End User Manual y EDUCATION k wie eis EasylEP IEP At a Glance Wizard The IEP AT A Glance document is created from the current IEP document and contains only the Goals and Objectives Areas of Participation and Accommodations 1 Select IEP At a Glance Wizard Available Wizards m Mew wail Progress Report wizend LEF At a Glance Wizard Cassiad Sets Wizard Caseload Administration Wirard AQ Hoc Report Wizard 2 Select the students to create an IEP At a Glance document IEP At a Glance Wizard Select Students EA ew il This wizard wi guides you through generating tha specitied document Tor your students Studente w
15. Location of services Sample School Enter Name of Program Here Where does the student receive the majority of special education and or related Regular Education Program Outside of the Regular Education Program services Placement decision e On the Early Childhood tab select the EC Environments page e Follow the decision tree and make selections based on the amount of services and the location of services for the current IEP Is the child attending a regular early childhood program If yes select the number of hours the child attend a regular early childhood program 3 Select the Location of Services school 4 Enter the number of parent provided regular early childhood program hours and the name of the program Page 127 TENNESSEE DEPARTMENT CH EasylEP End User Manual E EDUCATION Winter 2015 V6 EasylEP 5 Determine where the child receives the majority of special education and or related services 6 Select Save and Continue and Confirm the placement Confirm Early Childhood Placement Event Abbie Marie Teat New Mail Please contirm the following Early Childhood placement for Abbie Marie Test by clicking the Confirm Placement button la the student attending a regular early _ childhood program Number of LEA provided regular Number of parent provided aie at fe 102 oa eee 102 childhood program hours per early childhood program houra week per week Location of services
16. Special Ed Setting 2 Select the appropriate Related Service from the dropdown menu Choose the Number of Sessions per Year Week Month or Day and Session Length in minutes hours periods or blocks 3 Check Consultation or ESY if needed Enter a Start date and End date for the related service 5 Select the Provider and Service Location Provider and Location are required to create a Final IEP 6 If the service is provided at a school different from the attending school select a Serving School 7 Select the Save and Continue button to return to the previous page LRE Details Scroll down to the LRE and General Education section on the Services page and enter information concerning Least Restrictive Environment LRE 1 Enter the appropriate response to each question in the corresponding text box 2 When finished select the Save button ESY Details Scroll down to Extended School Year section on the Services page and complete the information for Extended School Year ESY Click the Save button Page 102 TEMMESSEE DEPARTMENT CH CATION 0 Winte 2015 6 Abertail needs to be in a small group setting to learn Er communicate and play with age appropriate peers ireo 162012 ma The IEP Team has determined that ESY is not reguired Re order Special Services and Related Services Users may re order Special Ed Services and Related Services by entering
17. This student is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for however the student s parent guardian is declining services This student will not receive special education or related services If the parent later requests for the student to be reconsidered for special education services the student would be treated as an initial referral If the child has a current Eligibility and IEP and the parent withdraws the student to attend a private school or homeschool the team has three options o Ifthe child is attending a private school the student may remain active and a Services Plan developed for special education services offered by the school district or o Ifthe child is in a homeschool setting the student may remain active and an IEP developed for any special education services offered by the school district o The team may inactivate the student by choosing parent withdrawal refused services With this option the student s eligibility remains intact and the LEA is required to re evaluate every three years The team may initiate a re evaluation and determine that the student is no longer eligible by generating an Eligibility Not Eligible document and choosing the option This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for __ Page 31 EasylEP End User Manual Easy EP i ED CATION Winter 2015
18. fE apih ENNESSEE DEPARTMENT O _ EasylEP End U M amp EDUCATION i Winter 2015 V6 6 Select Category to Import Manage Annual Goal Bank Ruth Christopher New Mail Category Academics Reading Comprehension Y EOE ESTEVE none Category Social Emotional Behavior Goal Text Academic Readiness e level Delia will answer Pre vocationa Aoademics F ing C st i it and lict with 80 ae z Academics Reading Comprehension A foect ci Basu Rodina Skile and explicit wi o accur Academics Reading Comprehension Academics Math Problem Solving Academics Math Calculation Academics 7 Select the goal to add to the goal bank Add Annual Goal s from Bank Aunt Bee Tesi New Mail Category Academics Reading Comprehension Add Goal x Given a passage or story at a 6th grade level Delia will answer comprehension questions both implicit and explicit with 60 accuracy o Manage your Bank of Goala Sor e lt E i Sere pel m MEENA tierra rere oe Save and Lontinue 8 Select Save and Continue 9 Repeat steps 4 6 as needed When finished importing goals and categories Click Save and Continue Adding Annual Goals from Goal Bank 1 From the IEP Process tab select the Goals and Objectives page 2 Select the Add Annual Goals from Bank button on the Annual Goals page 3 Select a category you want to import to the goal bank Add Annual Goal s from Bank Aunt Bee Teal New Mail
19. for Abbie Marie Test by checking the appropriate checkboxes Also fill in any missing information and correct any incorrect information Page 49 EasylEP Timeline Extension Request Pram EANESIEE GEPARIMENT O E IEP End U M EDUCATION Eng User Manual In order to align with the federal guidelines regarding the sixty 60 calendar day evaluation timeline initial consents signed after January 29 2014 will follow the requirements of 34 C F R 300 301 d and e and 34 C F R 300 309 c According to these requirements an extension of the evaluation timeline may only be requested in the following instances e The parent and local education agency agree in writing to extend the time line pursuant to 34 CFR 300 309 c pending determination of the existence of a specific learning disability via the responsiveness to intervention process e the parent of a child repeatedly fails or refuses to produce the child for the evaluation or e the child enrolls in another local education agency after the timeframe has begun and a determination of eligibility is not completed by the local education agency that commenced the initial evaluation process the succeeding local educational agency is making sufficient progress to ensure completion of the evaluation and the parent and the succeeding local education agency agree on a specific timeframe within which the evaluation is completed All other areas of delay are noted on the E
20. please explain a ____ ide Page 154 FRM TENNESSEE DEPARTMENT 01 EasvIEP End U M DUC ATION i woe ne EasylEP Correcting Errors in EasylEP Finalizing an IEP requires a draft IEP document created free of any errors If the IEP has errors these errors appear after Create Draft from the IEP Process tab Before you can create a non Draft IEP the following errors will need to be corrected Correcting errors 1 Select the View Errors in a Separate Window button A list of errors appears in a separate window and the student s workspace is in another window allowing for corrections 2 Correct each error by selecting the checkbox next to the error Checking the box s does not automatically update the errors 3 When finished making corrections select the IEP Process tab 4 Create another draft IEP Please Correct the Following Errors Present Levels Error 04 01 You have not included an assessment for the student s Present Level of Performance Please enter an assessment for the student s Present Levels of Performance PLP assessments are identified by selecting one of the Areas that begin with the three characters PL Error 04 07 You have not entered an assessment of Transition or Transition Vocational or Transition Functional Vocational for any of the student s assessments Please include at least one assessment with the area as Transition or Transition Vocational or Transition Fu
21. 10 11 pdf Page 83 TENNESSEE DEPARTA EasylEP End User Manual y EDUCATION Winter 2015 V6 EasylEP ACT EXPLORE and PLAN 1 The ACT EXPLORE and PLAN are listed within the same list as the regular subjects and other state assessments 2 Select the Participation Level for each assessment as needed 3 Click Add View Accommodations to add accommodations if needed Accommodations Preparing for Assesement ASSecement Completan p r i n ee a ee ee COO Thorns 5 Select the appropriate accommodation from the corresponding list Add List Accommodations Abbie Marie Test A Extended Time Extended time lintts determined y team or 504 committes Reader s Script w Reguiar Type Exaninses using reader s Extended Tims All tests on one day Answers recordad py Scribe script must test individuaty Audo DYDe w Large Typs Extended Time Authorization to test over multiple days Auditory Aids Amplification Noise Suffer 5 Fead Aloud intemal Test Instructions Iteme 504 Plan May not De used for ELA content area IEP Audio D De w Raised Line Drawings Standard Tims Authorization to test over muitipie days Sraile or Largs Print used for all Content arses inciuding ELA Augo DVDS w Feouar Tyo centre a E AAE EAA EE EER iai e ep pa eet 6 Please note that the accommodations for the ACT are listed in two categories e ACT ACT Approved Accommodations e ACT Tennessee State Approved Allowable and Special Acco
22. 11 10005 SLD Vee eo wo wf 2200 12312013 Abbie Mana Tasi J4 Years 11 10 7005 wf of gf ovora Oio g et Open in New Tab x Page 30 M Ce DEMRTMENT O EasylEP End U M EasylEP ED CATION e Wineczosve Inactivating Student Records The following outlines reasons for creating a Non Eligible document and inactivating student records If the child is evaluated for Part B Special Education Services and is found non eligible create an Eligibility Not Eligible document with the option of This student is Not Eligible for Special Education because s he does not meet state standards for a disability and inactivate the Student with the option of Transferred to Regular Education If the child is evaluated for Part B Special Education Services and is found eligible but the parent refuses special education services create an Eligibility Not Eligible document and choose the option This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for however the student s parent guardian is declining services This student will not receive special education or related services If the parent later requests for the student to be reconsidered for special education services the student would be treated as an initial referral If the child has a current Eligibility and IEP and the parent refuses services generate an eligibility report Not Eligible and choose the option
23. 21 Sudon ea 00S E E EE E E E EE E E aes 22 District Student Transfer Contact List scccvsctrccescnaddessardnavordsnaderseaduqensenddansandvanersoanaeaeaadneseatsedtanseedanansas 22 Out of State Transter Process u sjcsianunisoseis nir i ea a A T E rea naaa 23 CS PA E A E EEE E P A E A N O A E A eeeeteeesd 24 ms LB eS otc E Rene ene ea E I T E A T EE A E E E T 24 TEW Uden oO earar A E E A EA ee E eee ee eee 26 Advanced Student Sealchesssiirasasrsrisnasriernn iaar a EATS ATA TRE ENESA TAT 27 EWER DY PA y OPON aaan E E E E 28 Searching for Blank Primary ODUONesssisesisrai E aa de iiae 28 VIWE CaS O10 AS rE AE E EN 29 inactivating Student RECO OS iacagadcncanctteonccsoeusccasartonatsisbesesndsioietsdensscosanbosats NEN LEANNE AASE 31 Par onal Ci OP E aa a E E E EE A EEES 33 ENIGI POCE eri a E E 34 RET ITTO Sc ante ac ATE EE EET AEE 35 FV LNT PEE TE E EA aa E E seat 38 RU Evana o Dr EEE A S E TE 41 FND GTS Cia ALON gona EA AE E AO 44 Eligibility for Alternate Assessment ccccccsseccccssecccesececeesceceeseceeesecessusceeseseceeeaeceseucessenecesenecesseeeeees 46 504 ESL Private School Placement iacgccceeivceccdnccanesdaivacaccunesosdandaaedadoncebssdedeantwnesaaesteedsonsducvaaesbaiwoceseuces 48 Timeline ER COTES HOR ROC CSG ree E A EET 50 Instructions for Requesting an Extension of the Initial Evaluation Timeline ccccceecceeeeeeeeeeeens 52 Out of State Transter ProCES Susena nae nE cats ancieataganorennencadmrananaaceasmenceetannea
24. A triennial re evaluation is due within 2 months It has been gt 1095 calendar days 3 years since this student s Eligibility Date A triennial re evaluation is due EasylEP End User Manual Winter 2015 V6 When a user generates an IEP for a student using EasylEP the Last IEP Date will automatically be updated When a student s Eligibility status is determined an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document When a student s Eligibility status is determined an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document When a re evaluation is performed an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document When a re evaluation is performed an Eligibility Document needs to be created The date of the Eligibility determination and disability is populated from the Eligibility document Page 20 M Pars TENNESSEE DEPARTAMENT T E IEP End U M EasylIEP EDUCATION Wineczosve ECO Compliance Symbols For the Early Childhood Outcome ECO students new sub compliance symbols are displayed for applicable students on the student results page Students exiting ECO are flagged for IEP Team Members for entering outcome information once
25. Auditory ee Other S Phone Number Page 146 M ip ENNESSEE DEPARTMENT 0 EasylEP End User Manual EasylEP E EDUCATION a wae nas Student Invitation to a Meeting The Student Invitation to Meeting document is for any student at any age that needs an invitation to the IEP meeting The Student Invitation to Meeting document is available under the Documents section of the Student s Document page This is a required document ensuring LEA s invite the student to the meeting to discuss transition services in their next IEP LEA s are required to create the Student Invitation to Meeting document for those students that are 15 years 1 day old of age at the beginning of the IEP meaning they will turn 16 years old during the life of the IEP Error Check 17 03 is triggered if the Student Invitation to Meeting document is not created Student Prior Written Notice Prior Written Notice for Student document for students over the age of 18 is available under the Documents section of the Documents tab Documents for Pranita Test Click here to download the Procedural Safequards from the Tennessee DOE web site Click here to download the Re Evaluation forms and instructions from the Tennessee DOE web site Documents EP IEP Addendum Services Plan Annual Services Plan Addendum Progress Report IEP At a Glance Evaluation Eligibility Placement Timeline Extension Request Service Plan Service
26. Back does not save any information entered and returns to the previous page Page 57 TENNESSEE UIC EasylEP End User Manual ED UCATION Winter 2015 V6 EasylEP Personal Information Page From the IEP Process tab select the Personal Information page to verify the student s demographic information and all required fields EasylEP Administrators may edit some of the student demographics except for the school and grade level Abbie Marie Teat One or more srrors exists in this section Atleast one team member has entered information in this section that is error free a This section has yet to be addressed Verify the student data on the Personal Information page If changes are needed contact the Student Information System Administrator with changes for the SIS package If information needs to be changed immediately before creating an IEP post a message to the message board with the student s full name date of birth and the fields that need changing The EdPlan EasylIEP Administrator 2014 has access to change the Student s name Student ID number Social Security PIN number Date of Birth Gender and Race Keep in mind the student must have an enrollment record in the district s SIS package and have a full enrollment record in ElS The date on the school and grade level events must be on or after the student s enrollment date Page 58 P WE ED UC EasylEP End User Manual Easy CAT
27. Date this IEP Ends 3 Select the Meeting Purpose IEP Annual or IEP Addendum Create Draft IEP Document Abbie Marie Test View Workspace i wE ml New Mail The following information ie required before you can create thie Orat Document JEP LEF Meeting Cats Ea at 2015 f Date this IEF Beyin omotos Date this TEF Ende rorst2013 oE Meeting Purpose ier Armus Pleaee indicate which of the followi contacte relate to thie IEP 4 Ifthe parent did not attend the meeting enter the name of the responsible person explaining the contents of the IEP to the parents 5 Select the Parent Guardian Responsibility and the Special Education Teacher using the dropdown list and enter the appropriate names for the LEA Representative the Regular Education Teacher and the Interpreter of Evaluation Results 6 Check if the student is included as a Team Member lf the parent s did not attend the person responsible for forwarding EREE the contente of the IEF to the parente along with their righte ia select the Taam Members that are filling the following roles Select the team member wo assumes the role of each required position The Farent Guandian Responcibiity positions will be Selected Toma drop down menu of a person or persons that you created ithe Parents tab that havs parent guardian responsibility The Special educetion teacher wil also be selected from a drop down menu The nam
28. Day 02 05 07 2074 9 Resend current option s to EIS Yess TEIS Program No Wake his gi ude ni i ec Tw Page 33 TENNESSEE DEPARTMENT CH CATION E Eligibility Process Select the Eligibility Process tab to begin the development of the student s Referral and Evaluation information Select each button on the Eligibility Process tab to enter and verify information Fligibility Process Abbie Marie Test Page 34 EDUC er EasylEP End User Manual y N CATION Winter 2015 V6 Referral Process Eligibility Process Abbie Marie Test Page 35 M TEMMESSEE DEPARTMENT Oi EasylEP End User Manual EasyiIEP EDUCATION enable 1 From the Eligibility Process tab click on the Referral page 2 Enter Referral Information Referral Abbie Marie Test 12 01 2014 Eligible Yes 12 01 2014 Proj IEP Date 12 31 2014 0402 2014 eee e Enter Referral date This is the date that the student is referred for evaluation For out of state transfers the referral date is entered as the date the LEA is made aware that the student previously received special education services e Enter Date of consent This is the date in which the school receives written consent For out of state transfers this is the date that the parent signs consent for the comprehensive re evaluation e Ifthe student is being referred and evaluated for a specific learning disability using the RTI Framework check the box to inc
29. English as Second Language program ESL e Date of Parentally Placed in Private School e Date of 504 Plan if the student has a 504 Eligibility and 504 Plan 504 ESL Private School Placement Abbie Marie Test New Maill English Second Language ESL Parentally Placed Private Schoot Early Childhood Placement 07707 2014 1 Enter the date for Parentally Placed Private School and click Update the Database button Additional Programs English Second Language ESL 07 01 2012 EE Parentally Placed Private School 07 01 2012 EA 2 Next confirm the date entered for Parentally Placed Private School by checking the box labeled as Enter Parentally Placed Private School and verify the date entered is correct 3 Click Update the Database button Confirm Events Abbie Marie Test Please confirm the following new event s for Abbie Marie Test by checking the appropriate checkboxes Also fill in any missing information and correct any incorrect information C Enter Parentally Placed Private School Abbie Marie Test entered Parentally Placed Private School on 07 01 2012 4 Enter the ESL date and click Update the Database button 5 Next confirm the date entered for ESL and click Update the Database button Page 48 Pere ENNESSEE DEPARTMENT O EasylEP End User Manual E EDUCATION o a 5 Confirm Events Abbie Marie Test Please confirm the following new event s
30. Flan Addeadum Eliginaity Raport Eliginis Cl Eigi Repor Not Eligible Evaluation Equity Placement Timeline Extension Request Progress Report IEP At s Glamce Direct OQneervation General Bd Teacher lmput Medica Information Fon Feiss of information Fors Fesvaluation Gliassroom Teacher Cieervation Letters Feevaluation Parent Information Fesveiustion Related Samice Observation Fes vaiustion Feview Section Hl Gocuments Feevaluation Special Eoucaton Teacrer Ooservation Reevaluation Summan Report Sections L I tv Y Feeyvaluation Summary Report Sections I hv WY Giften Teacher Checklists Contact Log Summary of Performance Student Invitation to Mesting Stugent Pror Witten Mots miiia Consent tor Biginkiny Evatustion Prior written Notice invitation tora hashing Note IEP and IEP Addendum documents must be created from the IEP Process tab Service Plan and Service Plan Addendum documents are created from the Document s tab Page 129 M pep TENNESSEE DEPARTMENT O EasylEP End User Manual EasylEP E EDUCATION k wie eis Draft and Final documents created for the student are listed at the bottom of the screen in the Documents created section Drafts documents have Draft in the Received column while Final documents have Accepted Select the Document name under the Document column to view DOCLntents crested tor Abbie Maria Test os E 1 Fin 5 nt OPOP
31. Plan Annual t4 Reevaluation Parent Information Services Plan Addendum Reevaluation Related Service Observation GF Progress Report C Reevaluation Special Education Teacher Observation JEF Ate Glance _ Reevaluation Summary Report Sections ll PV W Evaluation Eligibility Placement Timeline Extension Request C Reevaluation Summary Report Sections ll Vv Y Gifted E Eligibility Report Eligible Ci Reevaluation Review Section Ill Documents Eligibility Report Net Eligible Teacher Checklists Release of Information Form Contact Log gt Medical Information Form OG Summary of Performance Direct Observation Letters lt gt Invitation for a Meeting Prior Written Notice Initial Consent for Eligibility Evaluation eate Draft will be saved for 30 days Create Final Document will be saved Users are required to select a reporting period before creating a progress report Progress Report Wizard does not default to current reporting period Progress Reporting Periods correlate to the General Education report card schedule Progress Report Wizard Select Students This wizard will guide you through generating Progress Reports for your students Please be sure to select the correct Reporting Period School Year 2011 2012 Reporting Period e Select the students for whom you woluld like to update statu Hor generate Progress Reports 3 e Students that do not have a currently valid
32. Report Sections Il IV V aeesessssssssssnssrrssrnsseeserrsrresrresrersrresrersrersrresereseees 138 Re Evaluation Summary Report for Intellectually Gifted Sections I Il IV V aesssssscsesccessrrssrresens 141 Re Evaluation Review Section II Documents ccccccssecccesececessecceesececauececeesceeseeeeseaecessuecesseeeees 143 Reevaluation Related Service ODServation cccccssscccssecccsecccescecceseceeeecessesceeseeeeseaecessecesseneeees 145 Reevaluation Special Education Teacher Observation cccccscccssecceseceeeeceeececeneeteneceeueceeeecenesens 146 Release of Informatio ssceaceccssessseeseancacouseenacanacasndostessonseenneenatensnensaosndousea e e a aeaaea 146 St de nt IAVITATION to a Meeting ssacaicccerzcosaccnasenntonnesacsaanazapeanneosiesinanamnberaeensasamacosaieannnesearanmbesancoasaaneees 147 Student Prior Witten AN OU CC agers scares casera e E E E ii 147 Summa OT Perl Ol QIN CO arri rnae EEE E a E EE RAS 148 LETO a E A E EE E E E E E 152 Initial Consent for Eligibility Evaluation cccccsccccssecccessccccesececeececeescecseeceseuecesseeeeseecessuecessuaess 152 Invitation to a Meeting ssnssessessessssessessesreserssesseseosessesressesseseessessosessessessessessessoseoseeseeseeresreseese 153 POr VAREN NOUCS ere E E E E A cee eae ea eabaeasaeeeas 153 CONC ENO IN E S E E E EA E A E E 155 Replacing Finalized IEP Documents ccsccccssecccessceceeseccceeceeeeeceeeese
33. Sample School Enter Name of Program Here home Where does the student receive the majority of special education and or related services Placement decision Bi Regular Education Program Note Bi This student will be classified as attending Regular Education lt 10 hours per week with services delivered in o Regular Education program TL g prog If you think that this is an incorrect categorization please click Back to return to the previous page Page 128 EasylEP Documents TEMNESSEE DEPARTMENT CH amp EDUCATION EasylEP End User Manual Winter 2015 V6 E rl kirri Terrie ae eee A ee ee n ri a i ce ee mio Bwoetor Le re fur irf CoO ws qT oo ie MV TO The Documents tab allows users to create various types of documents and letters Select the type of document to create by selecting the document letter name EasylEP requires a Draft document with no system errors before creating a final document All Drafts print with a Draft watermark on each page except for the last two pages which are for signatures Drafts are saved in EasylEP for 20 days and Final documents remain in the system permanently Documents Documente O 0 ce NE S Abbie Marie Tes r Men has Chick here to downoad the Procedural Safequends from tne Tennessse DOE wen site ick fers to Gowniosd fhe Ae Evaeiustion forme anc instructions from ine Temesses DOE wen site Senos Flan Annual Damkar
34. Save and Continue button to return to the previous page Page 112 By TENNESSEE DEPARTMENT O FasvIEP End U M YEDUCATION Winter 2015 v6 EasylEP 8 Select the Contacts page to find the Parent and Non Parent contacts entered Abbie Marie Test fey New Mall 9 Select the Save and Continue button to return to the previous page Page 113 M TEMMESSEE UC EasylEP End User Manual EasyiIEP EDUCATION enable Creating IEP and IEP Addendum Documents The student s current school system is responsible for creating a new IEP for the student dependent on how long the student needs services in the school system The IEP is most often thought of as an Annual IEP since it can run for 365 days or less than 365 days All special education Pre K students whether private or public schooled must be fully evaluated for all services and a IEP developed for services needed IEP and IEP Addendum documents are created from the IEP Process tab Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free This section has yet to be addressed Page 114 Rp TENNESSEE DEI EasylEP End User M EDUCATION Winter 2015 ve EasylEP Create Draft Page IEP Draft Document 1 Select the Create Draft page on the IEP Process tab 2 Enter the IEP Meeting Date Date this IEP Begins and
35. TCAP English Linguistically Simplified Assessment ELSA csscccccsssececeessececeeeecceseeeeeesseeeeeeees 81 WIDA World Class Instructional Design and Assessment for ELs English Language Proficiency 81 Tennessee Alternate ASSCSSMENL cseccsssssccesssccccssceneusseceeseccueusseneusseceensseneuesessussesseuesensueseseusssens 82 Adding AC CONBIN OG AU ONG sees accowenanarenaracecano cninecetuanaedevaoasenateseranchanaeneniaesedeiaacaranttonadersssaranataaereveneosteruie 83 ACT EXPLORF ADA PLAN erora E EE E E 84 Adadionak anec tA GI aea E E EE eee eee ee 85 Additional District Assessments seesesesrersereessrresseresreessreessrresseresseresrerssreesseresseresreresreosseresseeesrereers 85 G als amp Objectives PAC Saari cad ciicds dct nenie eriin TE EEE EA TE EE a anian 86 Addie GOS eran aE E E E E ENE E EE EE 87 Addie ODJECU arcs sees secs a E sete EE EE E E E E 90 Banking Goals and ODJECHVES erinriiroriineeie inie a E E NT ENTNER 91 Services and Supplemental Aids Page cccssscccsssecccesececessccceesececeeceseesceseeeceseuecessucesseneceseaecessesetseas 98 DPE EJU CION EVIC CS care an a E AE E A EE EE EE 100 PEIE SEE VIC eS E EEE E E E E O E E E E TEA 102 LRE DELIE e A E E E E E 102 E UNS e T E E E eae 102 Re order Special Services and Related Services ccccssccccssecccessceceseceeeecesaesceeeeeeeseecesseecesseeeeees 103 BA OM FIVALION DOCU OM esse ace T cet occa ches E E A E E E E 104 DPEN ae
36. TEIDS records 2 Asearch on Student ID number TEIDS will also provide a list of the TEIDS records imported into EasylEP 3 Below is an example of how the TEIDS student records appear Select a Student Proj Elig JEP End School Grade Mama Valier Hunter Chie TEIDEN TOG Sc Wears OTIN 2010 ia ip i E Beniamin Tast TEISI S Yeas Obi Sfanoy Doi Test 1501475 4 Years Oe Rong Galvin Burden 4 To find NEW TEIDS records select the School Heading to sort by school All TEIDS records that do not have a school assignment will show at the top of the list Select a Student Proj Elig JEP End Schoo Grace Name Valier Huntar Che TEIGG OTOGs 5 Wears OTIN 2070 f asso Beniamin Tast TEISI S Years ORTSA Dolw Test 1501475 4 Yeae COE Sooo Taki Burden 5 Post a message to the EasylEP message board requesting a school assignment for each TEIDS record 6 Once the school assignment is completed assign a Case Manager to the IEP Team 7 Districts must enter IEP information on the TEIDS record only DO NOT enter data on the Student Information System enrollment record e g Skyward PowerSchool etc Note Sort student records by selecting the blue column headers Page 26 TEMMESSEE DEFARTAAENT O9 CATION Winter 2015 ve Advanced Student Search Select the Students tab and select the Advanced Student Search button Use the Advanced Student Search page to search for students by primary or blank fundi
37. V6 however the student s parent guardian is declining services This student will not receive special education or related services With this option the student is no longer eligible for special education and or related services and is considered as a general education student If the parent later requests for the student to be reconsidered for special education services the student would be treated as an initial referral e Ifthe child has an Initial Consent for Evaluation and the child moves before an evaluation is completed inactivate the Student as Moved known to be continuing The next District may need to consult with previous District on evaluation results or contact TNDOE e The child is not evaluated for Part B Special Education Services Inactivate the Student with the option Transferred to Regular Education Note Eligibility and Non Eligibility documents are created from the Eligibility Process Tab Only the EasylIEP Administrator 2014 Psychologist 2014 and Certifying Specialist 2014 user types have permission to create the Final Eligible and Non Eligible documents Page 32 EasylEP Personal Demographics TEMNESSEE DEPARTMENT CH EDUCATION EasylEP End User Manual Winter 2015 V6 The Personal tab is a view only page of the student demographics This information is imported from the district s student information system by PCG Edur miton a m ee ee ee ee ee ee 1 a ey a 2 ae
38. Year field will default to the current school year Select the Reporting Period from the dropdown menu 3 Select the student s needed to update their status and or generate Progress Reports 4 Select the Continue button Page 167 2 Progress Report Wizard Select Students Flesse be sure to select the correct Reporting Period Select the students for whom you would like to update status sntr generate Progress Reports Students that do not have a comently valid final IEPs ISP IFSP will notshow in this list Student who tansferred into this schodl system with events Dut without detailed historical information may show as having a current IEP s ISP FSP put will also not appes below and will nasd a new IEP ISP IFSP pefor2 a Progress Repon can se wesied check Am icieck None Beth Siummerlloctetes Test NoStudent Type Test 2 available studentsi a TEMMESSEE DEPARTMENT Gd i E IEP E d U M j EDUCATION k wae eis Page 168 M a e pe es EasylEP End User Manual EasylEP EDUCATION yue yena 5 Select a Status for each Annual goal enter a Status Narrative select a Status for each Objective enter the Target Percent enter a Status Summary Narrative if applicable and enter the Date Sent to Parent Progress Report for Beth3 SummerUpdates Test 2011 2012 Reporting Period 1 Fall Student 1 of 2 Annual Goal Narratives for Beth3 SummerUpdates Test NOTE
39. and Objectives information by selecting the Goals and Objectives page on the IEP Process tab Add Custom Goals amp Objectives or add Goals and Objectives from a Goal Bank Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free w This section has yet to be addressed Page 86 TEMMESSEE DEPARTMENT CH CATION Winter 2015 ve Adding Goals 1 From the main Goals and Objectives page select the Add Custom Goal button 2 Enter a Measurable Annual Goal Add Custom Annual Goals Abbie Marie Test rene EOS enanvnow wal to detiemine mastery times frequency how consistently by how often evaluated determined by measure 3 Select an Area of Need and click Save and Continue button to return to the previous page Annual Goals Abbie Marie Test View Workspace Given 2 4 letter words with only one vowel and no digraphs Donna will decode the word using the phonetic strategies Academics Basic Reading Skills vy i to break apart the word into sounds and then blend the sounds together so she can read 50 words per minute or 3 a consecutive weekly probes Academic Readiness i A agor 5 Bas H gaagif Kill fe Academics Listening Comprehension Academics Math Problem Solving Academics Oral Expression Academics Reading Comprehension Academics Reading Fluency i Academics Math Calculation i i
40. conic There are no Goals in your bank with no Category set Vianage your Bank of Goals Page 93 Fray TENNESSEE DEPARTMENT Of EasylEP End User Manual k EDUCATION k Wits see EasylEP 4 Select the goals to add to the goal bank and then click Save and Continue Add Annual Goal s from Bank Aunt Bee Teat New Mail Category Academics Basic Reading Skills Goal Given 2 4 letter words with only one vowel and no digraphs Donna will decode the word using the phonetic strategies to break apart the word into soun she can read 50 words per minute or 3 consecutive weekly probes Given condition materials setting accommodation student name will do what measurable observabie skill behavior in fun well to determine mastery of times frequency how consistently by how often svaluated determined by measure 5 The goal will import to the current student s Goals page Select an Area of Need 6 Repeat steps 2 5 as needed Edit Categories in Goal Bank Creating categories in a goal bank organizes the goals by subject area To add categories 1 From the Goals and Objectives page select Add Annual Goals from Bank Annual Goals B Aunt Bee Teat View Workspace New Mail 2 Select Manage your Bank of Goals Add Annual Goal s from Bank Aunt Bee Teat New Mail Category none Page 94 TENNESSEE DEPARTMENT CH E IEP End U M EDUCATION Winter 2015 vs
41. disability but additional assessment is needed to determine the presence of a secondary disability Complete Eligibility Primary Disability Autism rs C A Comprehensive Evaluation is needed to determine if the student continues to have a disability and needs special education services An Eligibility Report will not be completed but procedures for conductir Create Draft Document Page 141 TEMAMESSEE DEPARTA mN Seas paie EasylEP End User Manual it EDUCATION in Winter 2015 V6 EasylEP The option to Remove Draft Watermark is available on the document creation page When selected the Draft watermark does not print on the draft document Remove Draft watermark Page 142 FPR TENNESSEE DEPARTMENT Of E IEP End U M SP EDUCATION Winter 2018 ve EasylEP Re Evaluation Review Section Ill Documents The following Evaluation Sections are available in an editable format and information entered on the creation page prints on the document Adaptive Behavior Language Achievement Hearing Impairment Deafness Cognitive Intellectual Other Health Impairment Development Social Emotional Behavioral Autism Spectrum Fluency Voice Visual Impairment Selecting the Re Evaluation Review Section III document displays a page with all Section III Evaluation Reviews Select the checkbox associated with each Evaluation Review Select the symbol beside the name of each Evaluation Rev
42. final IEP ISP ill not show i this list e Students who transferred into this school system with events but without detailed historical information may show as having a current IEP ISP IFSP bu will also not appear below and will need anew IEP ISP IFSP before a Progress Report can be created Check All Check None Alicia EasyFax Test Bill Bage Test Chelsea Nicole Test Gloomy Saturday Test Golf Game Test IEP Updates Test Pranita Test Page 135 M Fiia ENEE DEMAETHENT O EasylEP End U M EasylEP ED CATION e Wineczosve Additionally users are able to select prior school year to accommodate ESY progress reporting The system will limit the number of weeks Progress Report Periods in the prior school calendar available for ESY progress reports Progress Report Wizard Select Students his wizard will guide you through generating Progress Reports for your students Please be sure to select the correct Reporting Period School Year 2011 2012 Reporting Period 010 2011 2011 2012 2 Select the students for which a progress report is to be created Progress Report for Abbie Marie Test 2012 2013 Reporting Period 6 m New Mail Annual Goal Status Status Narrative for Progress Report Evaluation Girer Objective Status Narrative Procedures Target peech and Language Articulation The z tudent vill produce de eloomentall progress being made student
43. k Wits iene Abbie has regressed during this progress report Status Summary Narrative O create Cumulative Report 11 Create the Final Progress report when all Goals and Objectives progress and Status Narratives are updated 12 Select the correct Reporting Period and select Create Final Document Create Draft document for Tony Test m New Mail The following information is required before you can create this Dratt Document Progress Report School Year 2071 2012 Reporting Period Ist Quarter Report Period ESY 2011 oa an ist Quarter Report Pernod creat nd Quarter Report Penrod ard Quarter Report Period 4th Quarter Report Period EST 212 Page 137 EasylEP TEMNESSEE DEPARTMENT CH EasylEP End User Manual E YEDUCATION a we nies Re Evaluation Summary Report Sections I Il IV V This document is available in an editable format on the creation page and reflects the State s current form Information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page Like the Eligibility Document the option Remove Draft watermark is available When selected the Draft watermark does not print on the draft document C Remove Draft watermark There are no error checks associated with creating this document REEVALUATION SUMMARY REPORT DEMOGRAPHIC INFORMATION Student
44. new positions in the New Pos box Scroll to the bottom of the page and select the Save button 05 01 2015 E a Oo 0 4 SeeaelEdSeting Assigned Sehool cosi01 207 EE rae cc we Page 103 TENNESSEE DEPARTMENT CH EasylEP End User Manual EasyiIEP EDUCATION enable Census Information Section The Census Information Section is located at the bottom of the Services and Supplemental Aids Page and must be completed prior to creating a Final IEP document e Choose the appropriate Status of Service from the list of choices Most students will have a Status of Service of 1 Full Special Education Services The only time a student is listed as less than full service is when a parent refuses some of the services that are recommended by the rest of the IEP team e Select a Reason for Less Than Full Service from the drop down list of choices if necessary e The Contractual Services field is selected only if the student has a contractual agreement signed by the TN Commissioner of Education Special Education Support Service O 2 Eales in private program at choice of parent and at parent s expanse Wi education services provided byi the LEA O 3 Receiving some onal education services but lees than recommended service O 4 Enrolled in school publie GEPA but not receiving needed special education from the LEA 5 Not enrolled in any education program Page 104
45. password Personal information is added and or edited on this page Users must enter their Title Work Phone and E mail Address 3 Users may setup a Forgot Password Question to assist with resetting their own password 4 Select Update the database Update Information Piesee enter your current pagseword required to make any changes on this pags To Cranes YOLU Current passion enter ihe mew DISENO in oth of ties TOROW Safes Seo How to Choos a good passwords New Peesword ee First Pidda La D Eson Ji eet peon E Mai Adcress zns ry norway mgo Calendar Synehronizetio E Email calender Events to Qutiook Calendar Alerts Minutes Before Calendar Events Page 17 PR TENNESSEE DEPARTMENT Of EasylEP End User Manual EDUCATION Winter 2015ve EasylEP Student Compliance Symbols Every student in EasylEP has a compliance symbol associated with their name The compliance symbol is found in two places in EasylEP on the Student s Search Page and the Eligibility Process tab for each student Both are found next to the student s name When viewing a caseload the compliance symbols are a quick way to view which students are in or out of compliance as well as students who have approaching deadlines On the Select a Student page the compliance symbol is to the left of the student s name Select a Student Caseload of Sheryn Test poiki sep end gewo Gree Mem
46. the Eligibility Determination page Eligibility Meeting Date 12 17 2014 EA __ Update Secondary Disability only Selecting this box indicates that only a secondar disability is being added deleted or changed at this time and the primary disability has already been finalized This selection will ensure that the eligibility timeline DOES NOT change Final Eligibility Print View Documents On the Print View Documents page you can view all documents that have been created for the student Print View Documents Abbie Marie Test Del Doc ID Date Generated Generated By oe 11388 12 17 2014 Sheryn Ordway Eligibility Report Eligible 11364 12102014 Ruth Christopher IEP Addendum 11380 12 08 2014 Sheryn Ordway JEP 11379 12 01 2014 Sheryn Ordway IEP Page 55 SSEE DEPARTMENT EasylEP End User Manual EDUCATION Winter 2015 V6 EasyiEP i IEP Process When Users select a student record a new menu bar consisting of Students Personal Eligibility IEP Process Early Childhood and Documents appears If the user has permissions to enter Restraint and Isolation incidents they will also see menu items for Restraints Isolation and View Restraint Isolation Incidents O OOOO O o y by PCG Education Wetton Sharyn hiy Calendar l PR seed Logout ere l Eriginitity Ee Early PEPEE Documente Reetrainta lectations View Reetraint incidents Select the I
47. ATION a Wet ae Reevaluation Special Education Teacher Observation Information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page Reevaluation Special Education Teacher Observation Date of Observation 07 01 2011 Select Special Education Service Academics Select Special Education Teacher Completing Observation Assessment Trainer Class Subject English 1 Please describe current special education interventions provided for this student 1 Please describe current special education interventions provided for this student 1 Please describe current special education interventions provided for this student z 2 Yes No Does this student appear to continue to have the identified disability 3 Yes No Does this student continue to need special education and or related services 4 Describe this student s general classroom behavior and work habits Strengths Description of the student s general classroom behavior and work habits consist of No error checks are associated with creating this document Release of Information The Release of Information Form Contact is relabeled as Facility Professional For this evaluation we are requesting the information from the indicated facility professional Medical Facility Professional Name Social Emotional Address L J Visual
48. Addendum documents by selecting the Print View Documents button on the IEP Process tab Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free a This section has yst to be addressed Documents created from the IEP Process tab may also be viewed on the Documents tab Select the Save and Continue button to return to the IEP Process tab Page 120 Pari TENNESSEE DEPARTMENT Os EasylEP End User Manual EDUCATION 9 winter 2015 v6 Abbie Marie Test rey ery Relea OF Ot OF Toots SrenNn Test OFA Dots Page 121 TEMAMESSEE DEPAETMER DEPARTMENT Of EasylEP End User Manual 3 EDUC ATION ii yee ne EasylEP Early Childhood The Early Childhood Outcomes ECO and EC Transition TEIDS information is found on the Early Childhood tab From the main menu bar select Early Childhood tab ee ee hee a a pe e ee ea ee er er a E LE Mee bb een ties el atthe fai TA Eiry Students My OS Wizards SCHOOS Scnool System Users My Info RE Lis 5 ruta ility IEP Process Early Childhood Documents Restraints lsolations View Restraint Incidents EC Transition The TEIS data automatically imports into EasylEP after the fifth 5 and 20 days of each month The child must have a state ID number entered in the TEIDS system and must have a TEIS transition meeting date Select the EC Transit
49. D UCATION Winter 2015 V6 EasylEP ECO Ages 3 5 On the Early childhood tab select the ECO Ages 3 5 page to enter Early Childhood Outcomes ECO data Entrance and Exit on children between the ages of three and five EARLY CHILDHOOD Abbie Marie Test 1 Positive Social Emotional Skile TEIS Exit Outcome 1 Positive Social Emotional Skille TEIS Entrance 2 Acquiring Knowledges and Skills TEIS Exit Outcome 2 Acquiring Enw ledge and Skills TEIS Entrance 3 Taking Action to Mest Needs TEIS Exit Outcome 3 Taking Action to Mest Meede LEA EGO Data Date of ECO Entrance Rating TT PESO 2 iri Custom Ceta Field OuicomesDatecrexit doaa not exist inthe system On the ECO Ages 3 5 page the left side of the page is entrance data and the right side of the page is exit data Page 124 P EDUC EasylIEP End User Manual Easy CATION Winter 2015 V6 e Document progress for ECO Exit Reasons 1 2 and 3 in appropriate text boxes e Click Save Reminder When evaluating progress please note that any incramentsl gain counts aa OW OMN Ss ese imer When evalusting prograss plase note that any incremental gain counts as Page 125 EasylEP End User Manual D EDUCATION Winter 2015 V6 EasylEP e Enter the appropriate answers from the key below in the spaces provided for the TEIS Exit and ECO Exit questions in the screen above RULES Dates used for measuring outcomes must be at least 6 months a
50. E e E E E E E R 176 AMC OE SLI COS e r E E E E E 177 omr 2 OL UHA eea E E 177 WET OE NOG a E E E seas E E EEE 177 Page 5 TENNESSEE DEPARTME EasylEP End User Manual 3 J EDUCATION Winter 2015 V6 Ed an PEG Education Tennessee Heference System The EssylEP system will be gown for upgrades from S p m CT June 20th Through midgai June So Bots Login Page Message appears mere Fii Tour Password Student Guocses Planning POG Equcation is a beading national SEOV ICES LNG LCE Drovider of gata solutions that promote Student Success we combine K 12 consult expertise wih Innovative technology amd fSESercn Daced methodology to help educators make informed decors that ad toimoroved student outcomes Feesonee to intervention AM Mamaement Specie Educetion Management Student Benavior Management Download Adobe Fead Student Support Plans SIF Version 2 0 Gonpdiant Login Message Districts are able to post a Login Message on this page alerting users of important dates deadlines and other reminders The messages are posted on the login page in large bold red print Statewide messages from EasylEP are in smaller red font on the left To view documents in EasylEP Adobe Acrobat Reader must be installed on your computer To install the latest version of Adobe Acrobat Reader select the link Download Adobe Reader The following screen appears Page 6 TEMAMESSEE DEPAETAMER
51. EP Process tab to begin the development of the student s IEP information Select each page on the IEP Process tab to enter and verify information Items on the left side are required to complete the IEP while items on the right side may be updated at any time Studenta na Personal Eligibility P Process ji IEP Process FE Early C Childhood ie Documents IEP Process Abbie Marie Test Peraonal Information Transition Services Present Levels Team Narratives Parents Goals and Objectives ri Contacta Services and Supplemental Aids Create Draft Tennessee Alternate Assessment v Create Final Accommodations Print View One or more errors exists in this section Atleast one team member has entered information in this section that is error tree a This section has yet to be addressed Page 56 pm p TENNESSEE DEPARTMENT Of E IEP End U M 3 EDUC ATION oy wee 2015 V6 EasylEP Note the legend at the bottom of the IEP Process tab OS OF 0S SmS SKITS mi Tas sachin gi At east one team member has entered information im this Section that is error free w Tis section has yat to De aokdrecsod On each page of the IEP Process tab is a group of buttons for Save Save and Continue or Back e Save saves the information entered and stays on the same page e Save and Continue checks for any errors on the page saves the information entered and returns to the previous page e
52. EasylEP 3 Select Edit categories for my Goal Bank Manage Annual Goal Bank Sheryn Ordway m New Mail Category There are no Goals in your bank 4 Categories entered into a Goal Bank appear at the top of the following page Enter new categories in the table below Manage Annual Goal Bank Categories Sheryn Ordway New Mail it Note Deleting a category will place any goals currently in that category into the none category Del Poa New Pos Num Goale Aone Academics Transition Vocational Social Emotional Behavior Pre vocational Page 95 TENNESSEE DEPARTMENT O7 EasylEP End U M t EDUC ATION Wits 2015 V6 Ti Note To add categories enter them below 5 Click Save and Continue when finished Once the categories are assigned each goal is saved under the selected category and removed from the main Goal Bank screen To access these goals select the category from Add Annual Goals from Bank screen Delete Goals from Goal Bank 1 From the Goals and Objectives page select Add Annual Goals from Bank Annual Goals R Aunt Bee Teat View Workspace New Mail ji No annual goals have been assigned for this student 2 Select Manage Your Bank of Goals Page 96 Fray TENNESSEE DEPARTMENT Of EasylEP End User Manual k
53. EasylEP End User Manual EasylEP i E EDUCATION Winter 2015 V6 4 For more information on the TN Core Curriculum Standards please visit the following web site http www tncurriculumcenter org Goals are added for the regular school year and the extended school year ESY If a goal is addressed during Extended School Year enter the goal a second time for ESY and indicate this by checking the ESY checkbox Annual Goals i Abbie Marie Test View Workspace New Mail Area of Need ESY Annual Goal Obje iven 2 4 letter words with only one vowel and no digraphs Donna will decode the word using the phonetic strategies o break apart the word into sounds and then blend the sounds together so she can read 50 words per minute or 3 onsecutive weekly probes _Academics Basic Reading Skills vig Academics J F Writing English Il Apply Standard English including usage mechanics spelling and sentence structure CLE 3002 3 4 Transition C0 Life Skills ees Communication English Il Demonstrate effective oral and nonverbal communication skills to express ideas and to present information in a variety of oral contexts CLE 3002 2 1 Page 89 ae a fest ELN ESSEE DEPARTMENT OF EasylEP End User Manual fy EDUCATION i aai oi Adding Objectives Short term objectives or benchmarks are only required in the IEPs of children who take Alternate Assessments aligned to Alternate Achiev
54. Guardian page Add Parent s Guardian Abbie Marie Test Full Name Mr and Mrs Parent Relationship Both Psrents by inetroctione For consistency if both parents work enter the fathers work pions number Tret and ths mothers second oo 3 The Student Lives Here and Guardian Responsibility must be checked for at least one parent guardian This is required to finalize the IEP Select the Include on IEP Team if the parent guardian is part of the IEP Team Parents Guardians Abbie Marie Test View Workspace Del Poe New Poe Nemes i Student Lives Here Guardian Responsibility Include on HEP Team gO M ana nes Parent Both Parents av ors sss 1212 i i 4 When a student is age 18 or older the student becomes their own guardian The student s name must be on the Parent tab and must be marked as own guardian Page 61 EasylEP End User Manual y s EDUCATION Winter 2015 V6 EasylEP responsibility Also include the student s address and mark Student lives here The only exception is if there is a court order where someone has power of attorney over the student 5 Select the Save and Continue button when all parent guardian information is added and return to the previous page Page 62 M 7 s ae A EasylEP End User Manual EasylEP EDUCATION oe ee Team Page From the IEP Process tab select the Team page to add IE
55. I Date of Test 02 01 2011 H SubtestiComposite Standard Score Percentile W Grade M Age Equivalent a E Oral Reading Fluency Page 144 Pa TENNESSEE DEPARTMENT Of mn FasylEP End User Manual EDUCATION i woe 5 EasylEP Reevaluation Related Service Observation This document is available in an editable format on the creation page and information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page The following information is required before you can create this Draft Document Reevaluation Related Service Observation Date of Observation 07 01 2011 Select Related Service Occupational Therapy Select Related Service Provider Completing Observation John Psychologist Test Date of Last Evaluation 03 01 2011 1 Please describe related service s you currently provide for this student OT Services Text re related service observation OT Services Text re related service observation MIA 2 Yes No Does this student appear to continue to have the identified disability lf no please explain OT Services Text re related service observation OT Services Text re related service observation i E 3 Yes No Are related services needed No error checks are associated with creating this document Page 145 fret TENNESSEE DEPARTMENT o EasylEP End User Manual 3 EDUC
56. ION Winter 2015 V6 Click the Save and Continue button to return to the previous page Personal Information aaa fest Abbie Marie Test he kgs 14 Year fOtn Grade a chook Eme test conoal ay ot Dey Eto C Kathe Hawaiis o Pecic lsiencer Medicaid Eligibility Dates Begin Date e End Date leg Parental Consent to bill for Medicaid Services Signature Date g Begin Date en End Date eg Current Funding Option an ee eee es 05 01 2014 Page 59 M 7 s 1 A EasylIEP End User Manual EasylEP EDUCATION oe mee Parents Page From the IEP Process tab select the Parents page to add parents guardians and other important people outside the school district who are involved with the student s IEP IEP Process Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free This section has yet to be addressed Parents and Guardians Overview Parents Guardians Abbie Marie Test j Festner Test Momer Ma E Page 60 M rer TEMMESSEE DEPARTMENT CH E IEP End U M EasylEP EDUCATION 9 Winter 2015 vs Adding a Parent Guardian 1 Select the Add More button Parents Guardians Abbie Marie Test View Workenans Theres 3s mo oaran formation for this student im the cdatsosss 2 The following is the Add a Parent s
57. Name Last First Middle Initial Beth FebruaryUpdates Test School System Hamilton County Staging PROCEDURAL SAFEGUARDS Prior Witten Notice for Reevaluation Date Parent Guardian Signed Consent for Reevaluation lf Comprehensive Evaluation 15 indicated by IEP team SECTION I BACKGROUND INFORMATION Medical and Sensory Information l Yes No In the last three years has there been a change m the smdent s medical health status If yes explam svIEP Conference Call and Webex Feb 15 2011 at 1 00 pm est The call mmber and link for the webex has been sent m an ema to all distnets syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm est The call mm ber and Imk for the webex has been sent m an email to all districts svyIEP Conference Call and Webex Feb 15 2011 at 1 00 pm est The call mmber and lnk for the webex has been sent m an email to all distncts Student s current medications svIEP Conference Call and Webex Feb 15 2011 at 1 00 pm cst The call number and Huk for the webex has been sent m an email to all districts Summary of previous medical evaluatonsdizenoses N A Desenbe any prior or on zomg hospitahzatons or clinical outpatient counseling within the last 3 years and include dates of treatment syIEP Conference Call and Webex Feb 15 2011 at 1 00 pm cst The call number and bnk for the webex has been sent in an email to all districts Review of vision and hearing screenings Vision Screenme Y
58. Narratives page click Save or Update the Database frequently e A finalized IEP document is required to create an IEP At a Glance document e A finalized IEP document is required to create a Progress Report e Do not use the Back button on the browser tool bar e Contact the District EasylEP Administrator for password resets Page 174 EasylEP End User Manual Winter 2015 V6 Appendix Revisions to Manual July 2011 Updates section Cage TEIDS Student Search Student Compliance New ECO Compliance Symbols Symbols Personal Information New Item 7 TEIS Program checkbox Eligibility Process Rev Initial Consent for Eligibility Evaluation Received Date Participations Page New Red text box with guidelines for TCAP EOC and District Assessment testing accommodations in a student s general and special education classroom instruction Each Participation area will default to Not Applicable Participations Page New Added screen shot for District Assessments on Participations tab Accommodations New Note about Accommodations in EasyIEP now match the Page Accommodations charts on the Special Ed website Added link for the state s Allowable Accommodations Chart Goals amp Objectives Added link for TN Core Curriculum Standards web site Early Childhood Users will now be able to document a student s progress for ECO Exit Transition Page Reasons 1 2 and 3 in appropriat
59. O DOIS Engioiity Report Not Elgibte OT io anis Wi Eliginity Report Eligms Oe Ra SotS Y IEF Upload External Documents Paperclip All districts have the capability to upload external documents using the Paperclip functionality of EasylEP 1 On the Documents tab select the Upload External Documents button Documents Abbie Marie Test A New Mail Page 130 M sih TENNESSEE DEPARTMENT OF m EasylEP End User Manual EasylEP y EDUCATION k wie eis 2 On the Upload External Documents screen click the Browse button to select the file to upload Documents are limited to a 5 00 megabyte file size and several file types are accepted 3 Enter a name or description with a date of the file uploaded Select the Upload files button Upload External Documents Abbie Marie Test fm New Mail Permitted file extensions are POF DOC XLS TAT ATF PPT TIF JPG PNG XLSX PPTX and DOCX No file may be greater than 2 00 MB in size File _ Name if not provided the file name will be used T a 51 13 Re evaluation repor CADocuments and Settings ca10231 Desktop elig report J 5 The documents uploaded will appear in the Documents Created section on the Documents tab Documents created for Abbie Marie Test Sheryn Test 6 1 13 Re evaluation report Page 131 EasylEP End User Manual Winter 2015 V6 IEP At A Gla
60. P End User Manual EasylEP E EDU CATION k wie eis 6 Enter Date Administered 7 Enter student s current performance 8 Enter date of score and score Exceptional Yes No is a required score on all assessments Detaile for All Assesaments Abbie Marie Teat New Mail Assessment Area PL Academics Basic Reading Skills Assessment Wechsler Individual Achisvement Test Third Edition WIAT HI Subject Area Scores Reported EXCEPTIONAL YES NO REQUIRED Date Administered A student s current performance and any impact on the mastery of grade level standards Page 40 P WE ED UC EasylEP End User Manual Easy A CATION Winter 2015 V6 RTI Evaluation for SLD 1 Select the check box for RTI Evaluation for SLD on the Referral page 12 01 2014 eget e e 12 01 2014 Proj IEP Date 12 31 2014 o ONLY SELECT if further testing is needed for TN Eligibi ity Determinatior n Abbie Marie Test yg New Maill Page 41 M Bema TENNESSEE DEPARTMENT Os EasylEP End User Manual EasylEP KE EDUCATION k wie eis 3 This is the assessment documentation form for SLD evaluations using an RTI framework Here information is collected regarding Tier instruction Tier Il and Tier IIl interventions and evaluation procedures This form replaces the traditional psych educational evaluation report for SLD evaluations ONLY when RTI is used for eligibility determinations RTI Evaluation for SLD Docume
61. P Case Manager and Team Members IEP Process Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free This section has yst to be addressed The Team page is where users select the student s IEP Team Members 1 The Case Manager is assigned by using the drop down box 2 Parents are shown as IEP Team Members if the box Include on IEP Team is checked on the Parents tab 3 Select the Add More button to build the IEP team Page 63 EasyIEP EDUCATION e e msu 4 To add an IEP Team Member select the dropdown arrow under Add Team Member 5 To allow View Only permissions check the View Only box to the right of their name Abbie Marie Test 6 Select the Save and Continue button when all IEP Team members are added Page 64 M 7 s 1 A EasylIEP End User Manual EasylEP EDUCATION oe mee Present Levels Page From the IEP Process tab select Present Levels page to add Assessment data Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free This section has yet to be addressed e Present Levels must include three years of current Assessments for the student s current IEP e All students require at least one Pre vocational Vocational Assessment e f
62. Percent of Day 2 10 14 2040 O Resend current option s to EIS EIS Enrollment Year 2011 To determine the EIS Enrollment Year 2009 2009 2010 School Year 2010 2010 2011 School Year Sent to Els C TEIS Program Update the Database Make this student inactive 2 The option details displays a student s option history IEP document s and option begin date s Funding Options History for re Mew Mail Event IO Event Date IEP Document Primary Option secondary Option Option Begin Date Percent of Day E SZS 0 4904 2014 ae loa 08 10 102011 az 718025 ics 04 2077 IEF i OMONATI E n sss paoe OO O a m 686725 03 31 2010 IEF fe jowav2o19 fia RRATA MAAHAN A fas in KETY rai Jia Page 162 TEMMIESSEE DEPARTMENT Gd E EP E d U M EasylIEP EDUCATION Wineczosve 3 Ifa student is identified with no option or incorrect option select the Services and Supplemental Aids page on the IEP Process tab 4 Change the View from Workspace to Current IEP 5 Confirm service begin and end dates fall within the date range of the current IEP Confirm the provider and location information is correct View Current EP IFSP Wien IEP nenk Meee 06 01 2013 Begin omana End 12 34 2013 Page 163 TENNESSEE DEPARTMENT OM EasylEP End User Manual EDUCATION Winter 2015 V6 EasylEP No option Incorrect option calculates if 1 IEP docu
63. Plan Addendum Eligibility Report Eligible Teacher Checklists Eligibility Report Not Eligible EasyFax Other Cover Sheet Release of Information Form C Transportation Form Medical Information Form C Manifestation Determination Direct Observation Student Invitation for a Meeting General Ed Teacher Input Student Prior Written Notice Reevaluation Classroom Teacher Observation Reevaluation Parent Information Reevaluation Summary Report Sections ll IV V Gifted Reevaluation Related Service Observation Reevaluation Special Education Teacher Observation Contact Log Summary of Performance Reevaluation Summary Report Sections Il lV V Reevaluation Review Section Ill Documents Goo Ooo oO o oo 3 P pi p i z i j n A a i a j p a Page 147 M Sagi TENNESSEE DEPARTMENT OY EasylEP End User M EasylEP Y EDUCATION a wae nas Summary of Performance The Summary of Performance document is available on the Documents tab For questions or concerns please contact Blake Shearer Tenn Dept of Education High School Transition Consultant at email address Blake shearer tn gov At the top of the document creation page for the Summary of Performance is a page note to create a draft document to save information The following information is required before you can create this Draft Document Summary of Performance Note Please remember to create a draft document by clicking the button below This will enab
64. Test School 01 01 2008 E 03208 Beth Carter Mil dys a ee wT i 7 2008 03 26 06 57 00 03 03 2008 Eligibility Determination 03 03 2008 os o3 2011 Athane Keovilay 19 days Details 03 03 2008 8 IEP 03 03 2008 8 03 03 2009 E Peter Smith IEP ID 17662 ns oC HA gigas mies va Progress Report ID 2008 03 26 11 40 00 pmmcney 03 26 2008 mal Progress Report 2007 rp 8 ag BE Peter Smith en asyo i x ii Details NNR_04 1 03 03 2008 Eligibility Datong 03 03 2008 0303 2071 Peter Smith do 09 11 2100 eee Note Once entered Referral and Initial Consent for Eligibility Evaluation Dates are changed by a system administrator EasylIEP Helpdesk Submit a request to the Message Board asking the Initial Referral or Initial Consent for Eligibility date change due to clerical errors Page 161 h TENNESSEE DEPARTMENT CH EasylEP End User Manual EDUCATION Winter 2015 V6 Options Troubleshooting A student s BEP funding option is displayed at the bottom of the Personal Information page The options funding table contains information regarding the student s primary and secondary options the option begin date and the percent of day 1 Select the Details button in the options table to see the student s option history Current Funding Option Primary Option secondary Option Option Begin Date
65. UCATION Wineczosve Early Childhood EC Environments Page Tennessee Alternate Assessment Page All error checks Page 178
66. Yes No reading or mathematics Limited English proficiency a Yes Wo Educationally relevant SEER medical findings if any oes Vision Screening Results wn Date lo7 15 201 4 BS Hearing Screening Results wn Date Oz 5 2014 i Evaluation results are documented and the student s disability determination documentation is attached Page 44 pee TENNESSEE DEPARTMENT Of EasylEP End User Manual EDUCATION Winter 2015 ve EasylEP 3 If Specific Learning Disability is selected for the primary or secondary disability also identify the student s Deficit Areas The list of Deficit Areas will appear on the right side of the page if Specific Learning Disability is selected Based on information from a variety of sources that have been documented and carefully considered the IEP team has determined This student meets the criteria for a disability consistent with Tennessee State Regulations Yes Na The disability adversely impacts educational performance in his her learning environment Yes No This student Is Eligible for Special Education because s he meets the State of Tennessee s eligibility standards for the disability disabilities selected above Deficit Areas Basic Reading Skills Reading Fluency Reading Comprehension Written Specific Learning Disability Y Primary Eason Math Calculation Math Problem Solving Oral Expression Listening Comprehension none Y Secondary
67. a ey pe aa ST DE hen hier Sthlms hi Gore Wirtercte St Eligibility IEP Procese Early Childhood Documents Restrainte teolations View Reetraint incidents a Welcome Sheryn My Calendar Message Board Logout a ee a R E D hc mares i A a eae RoE EE WEE COETS ETS If any of the student s demographic information has changed the student s enrollment record must be updated in the district s student information system If additional changes are needed in EasylEP post a message to the EasylIEP message board and include the student s name date of birth and change s needed The EasylEP Administrator 2014 user type has the permission to change the Student s name Student ID Social Security Number PIN Number Date of Birth Gender School and Race which are required fields Depending on the individual user type the Personal page may appear different from the illustration below Personal Information View Workspace Name Gender Hace Date of Birth Grade Student ID State ID Number School Next School Prim Language Language of Instruction Length of School Day Abbie Marie Test New Mail Abbie Maris Test Female White 17 16 2005 4th Grade 4441206 1111111 Test School unknown 144 117 1711 English English f 00 hours Std Age 6 Years Current Funding Option Primary Option Secondary Option Option Begin Date Percent of
68. a student turns fourteen years of age during the life of the current IEP an age appropriate Transition Assessment is required A Vocational Assessment can be a part of the Transition Assessment Page 65 ar ee i EasylEP End User Manual amp EDUCATION Winter 2015 V6 Add an Assessment 1 Select the Add Assessments button Assessments Abbie Marie Test H Adaptive Behavior Evaiuetion Scale Revised ABES Ry Battetle Developmental Inventory Second Edition B02 GH Besit Achievement Skills Inventory BASI EL Note An gEtSrisk indicates a measurable i s araphable Score Type 2 Select an Assessment category Assessment Area subjects and type of Scores Reported from the drop down lists for each Assessment Subject areas for assessments if applicable populate automatically in the Subject Areas column Each Assessment Area must be marked as a PL Area to print on the IEP document Assessments that have Eligibility or Other as Assessment Areas will not print on the IEP Add Assessment s Alice 619 Test Assessment Area Subject Area Scores Reported v f Eligibility Other PL Academic Readiness e Available Subject Areas and Score Types will appear above once an Assessment is PL Academics Basic Reading Skills poted PL Academics Listening Comprehension PL Academics Math Calculation _PL Academics Math Problem Solving PL Academics Oral Expression Custom Assessme
69. ae Algebra Not Applicable T Not Aonlicahle TCAP End of Course Algebra I iy EEE TCAP End of Course Biology eer modations TCAP End of Course Ghemiatry Preparing for Assessment Assessment Completed TCAP End of Course English Not A Api ble 2 On the Accommodations page enter the test status summary for Proficiency level Date and if the student passed the course 3 Check the Met Graduation Requirement box if the student met the graduation requirement Assessment Complete Test Status Summary TCAP Gateway Met Graduation Toth pa raros Ot blathematics Grades 2 12 Requirement of 0627 Page 80 Pert EO ESEE DEPARTMENT Of EasylEP End User Manual EDUCATION inert EasylEP TCAP English Linguistically Simplified Assessment ELSA ELSA is listed as a selection for Participation Level under the four TCAP Achievement subject areas and added as a Participation Level for EOC Algebra and English II The following Participation Areas have the ELSA Participation Level e TCAP English 3 8 e EOC Algebra e TCAP Math 3 8 e EOC English II e TCAP Science 3 8 e TCAP Social Studies 3 8 TCAP English Reading Language Arts Achievement Grades 3 3 TCAP Mathematics Achievement Grades 3 3 TCAP Science Achievement Grades 3 3 TCAP Social Studies Achievement Grades 3 5 TCAP Writing Grades 6 3 11 TCAP Constructed Resp
70. al 6 week period of the current school year The next teacher will send the Progress Reporting Period 1 report with the student s first report card of the new school year All progress reports must be completed for the student s current IEP before finalizing a new IEP or IEP Addendum If a new IEP document is finalized before the last progress report is completed the next progress report will pull from the new finalized IEP document e Example Progress Report Period 1 is for dates of 8 1 12 9 1 12 Progress Report Period 2 is for the dates of 9 2 12 10 10 12 Student has an IEP dated 5 1 12 5 1 13 A new IEP document is finalized with a date of 9 5 12 9 5 13 Progress Report 1 must be completed within the date range of progress report period 1 and prior to the new IEP document begin date Progress Report 2 will pull from the new IEP document and must be created within the date range of progress report period 2 Page 134 A NTAS e EasyIEP End User M EDUCATION Winterso1s ve EasylEP Creating a Progress Report 1 Select Progress Report and choose Create Draft button Documents for Click here to download the Procecural Sefequarcs from the Tennessee DOE web site Click here to download the Re Evalustion forms and instructions trom the Tennessee DOE web site Documents THIEP TF General Ed Teacher Input i rus i ye EP Addendum Reevaluation Classroom Teacher Observation m Senices
71. al cultural or economic difference 4 Expected poor performances on the general education assessment 5 Academic and other services received 6 Educational environment or instructional setting 7 Percent of time receiving special education 8 English Language Learner ELL status 9 Low reading level achievament leval 10 Anticipated disruptive behavior 11 Impact of test scores on accountability system 12 Administrator decision 13 Anticipated emotional duress 14 Need for accommodations s g assistive tachnology AAC to participate in assessment process Evidence shows that the decision for participating in the Tennessee Alternate Assessment was not based on the above list Page 76 TEMMESSEE DEPARTMENT CH CATION Winter 2015 ve Accommodations Page Participations and Accommodations pages have been combined into one page and labeled as Accommodations From the IEP Process tab select the Accommodations page Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free w This section has yet to be addressed Page 77 EasylEP End User Manual 3 ty EDUC ATION Winter 2015 V6 EasylEP At the top of the Accommodations page a text box displays guidelines for TCAP EOC and District Assessment testing accommodations in a student s general and special education classroom instruction Acco
72. and return to the previous page Page 69 p e a soo EasylEP End User M JEDUCATION Winter 2015 ve EasylEP Reorder Assessments Change the order of assessments by entering new positions in the New Pos box Assessments Abbie Marie Test View Workepace Adaptive Behavior Evalustion 2cale Revieed ABES Ay TEE 201s Battelle Developmental Invantory Second Edition BDI 2 UNan E Basic Achievement Skills Inventory BASI DOES Vocstionel 2266E8mnraTTt 1 Enter a New Position number under the New Pos column 2 Select the Save button 3 Select the Save and Continue button to return to the previous page Deleting Assessments 1 On the Present Levels page view the student s assessments Assessments Abbie Marie Test Adaptive Behavior Evaluation Scate Revieed ABES Py E Satele Developmental Inventory Second Edition BOI 2 E Bssic Achievement Skills Inventory BASI imi Vocational Beeeeenent Ea ESN i Note An asterisk indicates a meseurable dis graphabie Scores Typs Page 70 ae a fread TENNESSEE DEPARTMENT Os EasylEP End User Manual a en EDUC ATION i ai oi 2 Click the symbol which expands the Assessment that needs deleting Select the checkbox under the Del column and click Save The entire assessment is removed when you select the checkbox a checkmark appears in the box M 4 Select the Save and Continue button to retur
73. ault Users are not required to select this score type and will not receive errors that are associated with omitting this score type Applied Problems E Stanine 03 30 2012 _ EA Details Page 67 A Pa TENNESSEE DEPARTMENT CH F IEP End U M E EDUCATION i Wee 2015 V6 EasylEP 5 Select the Edit All Assessment Details button Detaila All Assesamenta Alice 679 Teat New Mail Assesament Area PL Academics Basic Reading Skills Assessment Wechsler Individual Achisvement Test Third Edition WIAT HI Subject Area scores Reported EXCEPTIONAL YES NO REQUIRED Date Administered lea Describe the atudent s current performance and any impact on the mastery of grade level standards EXCEPTIONAL YES NO REQUIRED Save and Continue 6 Complete the necessary details for all Assessments Enter a Narrative for the Assessment The Assessment Narrative text box on the Assessment Details page must include the student s Present Levels of Performance The test date will automatically default to the Date Administered Enter any other known test scores and test dates Exceptional Yes No is a required score on every assessment and is checked by default Users are not required to select this score type and will not receive errors that are associated with omitting this score type 7 Select the Save and Continue button to return to the previous page Page 68 M F
74. bic schoo Shang fhe Scno0 System has purchased 4 kense mse a Tapke LOrE rep IFE PII SCION Somer Predict cubed to fhe preston of gc cenar Beene pelweer the sean Sey eM ard tii i Te Pt Licensed Art EEG Licensed Products imide but ere mal imited to benre uasan ac i Eas El anal is oh om tii Dir heer alin PRG Lees Prkl mpasi ar aces s fotki 1 Touwarcar empire the Shi Seria yor ane judo be lhe ah Sytem ba mete PDS hazes Prockes Qu Wil atthe Poo Direret Prono In uid a Sic jaar piss alain MEKi be San Pare t e yli 2 pew nik Shane pissaa wi ary Bier piangi anii cares yar paises es tity be pepe PES i Echenl Syston 4 eu wba dn alien faeces dhe ARA Pieces Prodi softens Hat brm bonded Sas aes abd al ro cop ning penne disassemble clicnngik i ree aisah aotrea eae yeti ate Ps icense Procuitl sofheacn or u parh ihe Pees i icter Priiei saiwa Wau arkni kuijere ths PRG bic Prixin elie pipat of PO areh ipee by awi Gate seodh wR erari laws Aira S aia Note Cichind on Cart Ares wall fod you Our Jatah eee ed ay bbe amp rec SB datke ieira Electronic Tennessee EasylEP Access Agreement Upon first log in to EasylEP users must read acknowledge and agree to three statements regarding their access to the Tennessee EasylEP system The user is required to type their name as it appears in the system and enter the date of agreement prior to clicking the Agree button If a user does not acknowledge and agree to
75. ce View Workspace is the default view in EasylEP The Workspace is used for entering information into a student s record Editing and viewing information in the Workspace is available based on user type permission An example of the Workspace view 2 Personal Information for Tony Test Viewi Workspace m New Mail Current IEP View The Current IEP view is available once an IEP is finalized It is a view of the student s current IEP The Current IEP view cannot be edited Select Current IEP to view the current IEP document when editing the workspace or troubleshooting a student s option of service An example of the Current IEP view 2 Special Ed Services for Tony Test Views Curent IEP s or New Mail from IEP Meeting 08 01 2011 Begin 06 07 2011 End 4 30 2012 Page 158 M Foaia ENEE DEMETHENT O EasylEP End U M EasylEP ED CATION e Winecosve Changing Views Toggle between the Workspace view and the Current IEP view by selecting the View dropdown list This drop down list appears at the top of every student page if an IEP is finalized An example of the View dropdown menu is displayed below Special Ed Services for Tony Test View Workspace iM Significance of Changing Views The Workspace view and the Current IEP view may display different information for a student The Workspace view represents the working space f
76. ceseecesenecesseeeseeaeceseuecessuecetseness 156 CONTI Oe o eye testes saeaosrun ce E E E E 157 BS WS a E E E E E E nied pewdtcscueanintess 158 WKE VEN aa E E E E eee eee eee eee eee 158 Tent IEP VIN aa EE E ENY 158 TAU SU OY a E E E E E E E EEN 159 SICNMICANCSOT Changing VIEW S earidissienisrid inin iei Unei EEE SE End aE EEEE DNE 159 Delene A IE P ronn r E spa erate E E A EA E 160 AS CA E E E T EE EE E E ENE E E E E TE 161 DUONG TOUDE ROGUE merno E E E A 162 Corecune aM OpHONs DODOM gets eececcinseeecvadeensbatbeae a E O E 164 MY DOCS gre pcre eerie EE AEE A TEE EE ET AE A E EAT EA EEA E NEA 165 BPE aean a T E E T E E A 166 WZ e EE E E A E A EE E E E E E E EET 167 Proce e ODO WIZI ae E E E E S E 167 EPA el ONCE WN F O rna A A EE E E E 170 ASCO GSU Wiza ieron nen N T EO TE 172 LOr 10 hoes alo Ene ore Oh ol cada nnn eee ene re ee ee ee 173 ToLogou utand Exit EasylE P sacs carers canes soecareiapeinteaerendesuenaces anus aceaserapente sin desauaraos anus atanseeapenteamencessee 173 REMNANT O A A A E T AAA T ENAS 174 Meet TENNESSEE DEPARTMENT CH E IEP End U M E EDUCATION a we aise EasylEP Appendix Revisions t Manual oss ciiiecsadocascasisatwased want esdwersivadensieedanese SNINE S EIO E EEA NNER 175 JUV OLLU 0 0 f lt lt e E E eee E A eae ee 175 Septemper 2011 Updates sco neice iets seen aanten See veces ante es ronn T ENTO r OOR TEEI OANE TERESE 176 October 20 LLUNA OS a E E A E E A ER 176 m ZOE UPa
77. chool Session Length ste End Date EARO denotes external school a 05 01 2013 2001 2013 Special Eo Setting _ w Assigned School w Select a Special Ed Service from the dropdown menu or enter a Custom Special Ed Service Choose the Number of Sessions per Year Week Month or Day and Session Length in minutes hours periods or blocks Check the box for Consultation or ESY as needed Enter the Start date and End date of the services Select the Provider and the Service Location If the services are provided at a school different from the attending school select a Serving School Only select a Serving School if the services are provided at a different school Select the Save and Continue button to return to the previous page Add Special Ed Services Abbie Marie Test View Workspace v m hew Mail Serving Schoot denotes external school nane pa g Enricned Academics General Studies lt a E eee interpretar Services min aa o a6 Ale Ssiect Service Location Assigned Scmool Life Skins a ee Ble Sociali Benavior Speech and Language L O Custom Special Ed Services Num Sessione i I Consultation ESY PCT Start Date j rovi Location wi Jeej i ran a CT O ne 7 l Select Serica Location E Assigned School 4 O S Select Service Location Assigned School 4
78. continues to make progress to r t ent w oguce gevelicpme y ze apes a ts y this objective for speech and languageProgress Reporting Periods honemes in structurec I z C gt ARE aS CENAS relate to the General Education report card schedule sks with inoessing length snd mplexity peech and Language Expressive The tudent will use increasingly longer and rore complex utterances with evelopmentally sppropriste syntax and norphology peech and Language Receptive The tudent will follow directions of incessing 3 Select the status for the goals for which you are responsible and complete the Status Narrative text box for each goal The Annual Goal Status Narrative is required Select a Status from the dropdown box for each applicable objective Enter an objective Status Narrative This optional Enter a current percent of growth for each objective This is optional eS ee There is an area of blank space on the reports for those districts that choose not to use the option of objective summary and objective percent Many districts use the option of reporting growth as a percent for each individual objective 8 Enter the Status Summary Narrative This is required 9 Atthe parent s request check the box to Create Cumulative Report 10 Select the Create Draft Progress Report button Page 136 a TENNESSEE DEPARTMENT OF EasylEP End User Manual T EDUCATION
79. d Date 1 On the Advanced Student page check the box labeled Referral 2 Select the View Students button 3 The list of students displayed has a Referral date entered on the Eligibility Process tab Searching by Primary Option 1 On the advanced student search page check the Primary option for the selected search 2 After selecting a Primary option select the View Students button The Student Search Results page lists all students whose Current IEP includes the Primary option value selected Select a Student CP ProjElig IEP End School Grade Name StudentID Age DateOfBirth Dis Case Manager Primary Option y 01 02 2012 01 20 2010 EES P3 BethTest TEST1001 4 Years 05 20 2005 LISLD Sue Craver 02 hy 01 10 2012 01 10 2010 HCMS 08 Eng IEP2 Test ENGTEST2 10 Years 09 06 1999 EMN FD Robin W Hammer 2 Students Note The Primary Option search displays each student who has the selected Primary option at any time period in the Current IEP For the screenshot example above Beth Test has 02 as the active option in the Current IEP However Eng IEP2 Test has primary option 02 for the last couple months in the Current IEP where the Primary Option field on the search page is blank because the active primary option at this time is 03 Searching for Blank Primary Option 1 On the Advanced Student Search page check the box for IEP Compliant and check the box for Blank Pri
80. d due date for evaluation when applicable If approved the student s projected eligibility due date and compliance symbol will reflect the revised due date e If the eligibility determination exceeds the initial evaluation timeline AND the evaluation results indicate that the student will not qualify for services then the Initial Evaluation Timeline Extension Request must be completed BEFORE the final Eligibility Report Not Eligible is generated Page 52 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Winecosve Out of State Transfer Process When a Student transfers from out of state and there is evidence i e IEP or Eligibility Report that the Student has a disability the current School District must provide the Student with services comparable to those described in the IEP from the previous School District The Student is enrolled in EasylEP and should continue to receive comparable IEP services until an updated eligibility determination is completed 1 On the Eligibility Process tab enter a current Referral Date and Initial Consent for Evaluation Received date 2 Complete the Revaluation Summary Report to review existing evaluation data 3 If previous evaluations are complete and sufficient for establishing eligibility according to Tennessee State Standards complete the Eligibility Determination page and then create an Eligibility document 4 Ifthe previous evaluations are not complete or su
81. district e When a student is transferred to a new district a new IEP must be finalized to create an option of service in the new district First update the Providers and Service Dates selected on the Services Details page Also update the Goals and Objectives dates and details Then on the IEP Process tab select the Create Draft page and enter the IEP begin date and check for errors Create a new Final IEP District Student Transfer Contact List The EasylIEP Help Desk maintains a District Student Transfer Contact List to assist District personnel in notifying the Student s previous District when the Student has transferred to another District Please identify the person in your District to contact when a Student needs an inactivation to complete a transfer Please review the District Student Transfer Contact List for the correct information The most current version of the District Student Transfer Contact List is located on the Main page of EasylEP If there are changes to the contact information for your District please send a message to the EasylIEP Message Board with the changes and the correct contact information Page 22 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Winecosve Out of State Transfer Process When a Student transfers from out of state and there is evidence i e IEP or Eligibility Report that the Student has a disability the current School Di
82. e 107 P WE ED UC EasylEP End User Manual Easy CATION Winter 2015 V6 Select Transition Services page Select Measurable Post Secondary Goals from the available drop down lists Enter a description of each goal in the text box below each goal All fields are required 3 Click the Save button at the bottom of the page Transition Services Abbie Marie Test a ew Meil ADDE wants to work at the local dairy queen for part tims Srs will work under direct supervision with guidance Agena h English I Heatth Art Home Ec Typing Art Spanish Typing Home EC I History Art i E z Page 108 M Bp TENNESSEE DEPARTMENT O EasylEP End User Manual EasylEP t EDU CATION k wie eis 5 Answer the questions regarding IEP Transition Service Needs and IEP meeting pee le eee eo ee i pce mac aia ee ae ge ng ke eT RE rites T TR ee yal E EP cf ena ee ce a cote og Eat te a te ale ot Re ell Me ME oma Seed cet gto coma ey k F Pare Thea 1 yt OLE Pe To a Sr wr TE Lor LF cw F f j Tac mo oe a a l IT 70 7 n n ri fees ame ho tat E oy a z f 1 there at laset ons annual gos designed to assist the student in mesting their There ge curant no baston sSnics for this student El student isternew El Stuosnt porttotio El mt rest Inventory O Suen Survey O Yorstonsi Assessments C Ofhet S6Cibe Dabi 6 Select the Save button 7 Select the Add Transition Services button 8 Ant
83. e Sueno Ae sabin pie Gaee Werecr Primary Orion 4 fof aT OSV Tonos o oF Aravius Lames Dotson 4752150 i2 Year Ga2r 20o1 BLOS Shen Test oF ft af il Pi ae Oe S018 PaaS Ss 10 Ane Ware Test 41205 14 Wears 11 10005 SLD Shen Test D2 Page 18 EasylEP End User Manual Winter 2015 V6 Common Compliance Symbols No Eligibility or IEP information has been entered for this student this usually denotes a regular education student All appropriate Eligibility and IEP information has been entered for this student The student has a new Proposed IEP and the system is waiting for the parent s response to be entered The student s new IEP has been Rejected and a new one must be Proposed The student has a Rejected IEP and it has been over a set period of time after the rejection A transferred student is in the warning period before being out of compliance Once the student goes out of compliance the standard stop sign symbol will appear The IEP Team has 30 calendar days to create a new IEP A student has been re activated After the student is re activated the team has 30 calendar days to create a new IEP Either 1 it has been gt 335 days since this student s Last IEP Date or 2 it has been gt 23 days since this student s Eligibility Date and no IEP has been recorded i e the student s Last IEP Date field is empty To enter the student into special education fill in the eligibility page Make sure t
84. e in reference to users or user types please include specific examples 4 To request an IEP transfer post a message and include the following information Student s full name date of birth sending district and receiving district 5 Type the subject of your message in the Subject box Be as specific as possible Enter your e mail address in the Your email address box so the EasyIEP Helpdesk can reply to your request Your e mail address automatically populates if your e mail is entered under the My Info tab Page 12 M a k TENNESSEE DEPARTMENT Ga E IEP E d U M EasylEP EDUCATION Winter 2015 v6 7 Add your message to the text box 8 Select the Send Message button send us a Message MBEEEOe Type Subject Bug Report Your E Msil Address shernn ordway Etn gov Page Tithe T appticeits isi z jon Student it apm icale Enter the Meseaoe Here Page 13 FEMMES SEE DEPARTMENT EA EasylEP End User M Me I EDUCATION ie mise EasylEP 9 A confirmation page appears with the content of your message Select the Back to Message Board link once the message is completed hank You for the Question test metsaga Senin oway Singo test message 10 To access a New Mail message select the My Messages link Choosing this link directs users to the following screen which displays New Messages and or Previous Messages
85. e text boxes Rev IEP document creation page changes for TCAP Alt 1 Assessment Rev IEP At A Glance document has IEP dates and case manager s name Documents Rev Eligibility documents now has line for special education teacher signature Documents Rev Evaluation Eligibility Placement Timeline Extension Request form Documents Rev Section Il Item 4 the label is now changed to Services provided through IEP Documents Rev Reevaluation Summary Report Sections l Il IV V date fields have been revised to select a month and year User has the option to remove the Draft Watermark Documents Rev Reevaluation Summary Report Sections Il IV V Gifted Documents Removed Revaluation Summary Report Section III Preschool is now removed Documents Rev Revaluation Related Service Observation form Documents Rev Revaluation Special Education Teachers Observation form Documents Rev Summary of performance document page note reminding users the create a draft document to save data on the form Page 175 EasylEP End User Manual Winter 2015 V6 Documents Rev Summary of Performance document The Post Secondary Goals will pull for the Transition tab September 2011 Updates Section ange SO Student Compliance TEIS Ages 3 0 Compliance Symbols Symbols Invitation to Meeting Letter Prior Written Notice Letter October 2011 Updates e Meceemen
86. eate the following documents in EasylEP 1 Create a new Eligibility Determination document with the current eligibility determination date and disability and 2 Create a new IEP with the current date and data collected from the Reevaluation Assessment Note Most transfer students are treated as a reevaluation Only when a comprehensive assessment is needed will students be initially evaluated under state of Tennessee criteria Page 23 M fort men tes EasylEP End User Manual EasylEP EDUCATION Winter 2015 ve Students Student Search All students receiving special education services MUST be enrolled in the district s student information system e g PowerSchool Skyward etc When searching for students both regular education and special education students are listed in EasylIEP A certain number of students appear on the screen depending on the search criteria Users may narrow their search by entering the first three letters of the child s last name and selecting the Special Ed check box The student search screen looks different depending on each user s permissions Some users are only able to view their individual caseload 1 From the Main Menu select the Students tab Egi a by PEG Education Welcome Sheryn My Cebendar Meeeaoe Board Logout ETEN 2 Enter search criteria such as Student Last Name Select a Grade Level and or School to narrow the
87. ement standards Should an IEP team wish to add short term objectives for students outside of the Alternate Assessment population this option is available in the system Add objectives on the Goals and Objectives page by selecting the Details button beside each goal on the Annual Goals page Select Add Custom Objectives or Add Objectives from Bank button Objectives must be measurable and aligned to the Measurable Annual Goal 1 Select the Details button for each Goal 2 Select the Add Custom Objective s button Add Custom Objective s Abbie Mari Test Anuai Goat Accompliches many self help activities without ssctstance or minimal assistance Enter upto 10 naw Custom objectives 3 Enter Objective and Objective Details Objective Details Abbie Marie Test Objective standard Tests Data Collection Progress Monitoring Eval Procedures Teacher Made Tests Work Samples Universal Screener Teacher Observations Rubric io Mic a a Save and Continue Select Evaluation Procedure Select the Evaluation Procedure on the Objective details page On the Objective details page Rubric Progress Monitoring and Universal Screener have been added as evaluation procedures Page 90 TEMES SEE DEPARTMENT Ga EasylEP End User Manual amp EDUCATION Winter 2015 V6 EasylEP Banking Goals and Objectives This feature allows for creation of a Goals Bank for use when adding goals t
88. ential Accommodations Assistive Technology and or Supports j 3 IPS 2 jextra tame allowed for overall comprehension z j word processor or computer for keying words nja Fncomh 40th grade not shy and knows how to ask for j10th grade wants to earn auto mechanics license 4 Recommendations to assist student in meeting post secondary goals Write a brief narrative describing assistance and supports required for success in a postsecondary environment including higher education training employment independent living and or community participation Recommendations to assist the student in meeting measurable postsecondary goals This section presents recommendations for accommodations adaptive devices assistive services compensatory stategies and or support servig participation in measurable postsecondary goals Postsecondary Area NA Recommendations to o Assist the Student in Meeting Mea surable Postsecondary Goals Ting a igre Education of Career Technical Education rh he Erek pla N E Sear s Auto Shop Contact formation name me andi title phone number address email tr Dale Teacher a P Tami Tester ined Living If appropriate a ial onmiy Participation If il il jo 2a OE with volunteer woork at BEBI r Er Sears manager Ee n a b
89. ere additional supports of accommodations you think you will need Just patience Page 151 rasi TENNESSEE DEPARTMENT O EasylEP End User Manual 3 EDUCATION k Wits see Letters Initial Consent for Eligibility Evaluation This letter is sent to the parent guardian requesting a evaluation to determine whether a child has a disability where Special Education and Related Services are needed F4 Create Draft document for Tony Test m New Mail The following information is required before you can create this Draft Document Initial Consent for Eligibility Evaluation To which parentquardian is this letter addressed en ah Mary Test NOTE You will be able to address this letter to multiple par janen Grandmother Test Hinia dotumentj Date Sent 08 09 2011_ EB Select Reason s for Assessment CT child is waking O above gade level or Ci below gade level in one or more basic skills El childs behavior is inconsistent with that expected for children of students age CI child has a rate of progress which has inqeased deceased LI child s speech language skills are inconsistent with those expected for children of students age CT child has entered our school system with an out of date and or incomplete evaluation EJ carent preschocl referral Select Areas Procedures for Assessment Viston Hearing Soeening CI 410 Aucpological Evealustion Classroom Observatian LI 14 Functional V
90. es O No Vi 1 01 2010 and was within normal limits Yes eas ned o and was failed woth resni of te ve ed AR E Page 138 y TEMNESSEE DEPARTMENT Cd E IEP E d U M E EDUCATION k yee anu Under Section Il Item 4 the label Services provided through IEP includes special education and related services SECTION II IEP AND RECORDS REVIEW Primary Disability Blind Most Recent Eligibility Date 04 01 2011 Secondary Disability List Previous Disability Determinations IEP Team Date s for Disability Determination Evaluation Reevaluation Report in File C Yes M No ss C Yes No O C Yes M No sd C Yes M No Last IEP Team IEP Date 06 01 2011 special education hours 3 52 Services provided through IEP I Inclusion l Occupational Therapy Direct Consult l Direct Service Physical Therapy Direct Consult l Consultation l Speech Language Therapy Direct Consult l Other l Other In Section IV Item 1 select a month and year for a TCAP Achievement Test SECTION IV CLASSROOM BASED STATE ASSESSMENT REVIEW 1 Summative Assessments Tennessee Comprehensive Assessment Program TCAP Achievement Assessment Results Report Scores or Percentiles BP Below Proficient BB Below Basic B Basic P Proficient and A Advanced for the last 3 years Tennessee Comprehensive Assessment Program TCAP Ach TCAP Alternate Portfolio Assessment TCAP ALT PA TCAP M
91. es of the remaining menbers Will be typed into the text fields beside their position Position Parent Guandian Fesconeioiby Bob TEs tine Parent Guandian Fesmonsiniity Bat n Test 4 LEA Renrecentatirs j Reguiar Education Teather Soecis Education Teacher Erie Crawford iw Iintenratsr of Evetuation Fecuits Agency Fepresentatis O Fisse Indicate if ths student t included as a team member Page 115 ah TEMAESSEE DEPARTMENT id E EP E d U M j EDUCATION a Wits iene EasylEP 7 Type in the names and positions of any additional team members FPlesse select any additional team members 8 Select the Display IEP Errors buttons to scan the IEP data 9 Review any errors and make necessary corrections on the student s IEP workspace 10 Select the Create Draft IEP button to create the IEP draft Draft documents may be printed for the IEP meeting Note Draft IEP documents print without entering an eligibility date Please select the link above the errors to view the document and print from the Adobe toolbar Page 116 M Foaia ENEE DEMETHENT O EasylEP End U M EasylEP EDUCATION e Winecosve IEP Addendum The IEP Addendum follows the IEP created in your district The IEP Addendum dates must fall within the date range of the IEP created in your district Do not use the same begin date of the IEP created in the previous district To create an IEP Addendum update
92. ess instructed by the EasylEP help desk Log Qut Main Menu Students My Docs Wizards Schools School System Users My Info EE After a change is made select the Update the database button at the bottom of each screen to save the changes Update the database is equivalent to Save Any information entered is lost if the Update the database button is not selected Update the database Page 11 M eT PO ir EasylEP End U M EasylIEP EDUCATION e Wineczosve Main Menu Bar EdPlan is the logo used within he EasylIEP system by PCG Education Send us a Message o3 My Messages Review the License Agreement Updates from the EasylEP Help Desk NOTE TO ALL DISTRICTS Message Board Contact the EasylEP Helpdesk with any questions concerns suggestions or bug reports Messages are answered as submitted To send a Question Bug Report Comment or Suggestion E 1 Select the blue hyperlink Send us a Message Select which type of message you need to send by selecting the appropriate blue hyperlink Message types of Question Comment or Suggestion are for questions comments student transfer requests or suggestions Use the Bug Report type when a feature or function of EasylEP is not working correctly 3 All Message Board requests must include a student s full name and date of birth for further research by the EasylEP Help Desk If the requests ar
93. fficient for establishing eligibility according to Tennessee State Standards on the Referral page check the box for Out of state transfer Complete the Eligibility determination page and create a 60 day Eligibility Out of State document 5 If comparable services can be provided accept the IEP from out of state and enter into EasylEP with a begin date of the Student s enrollment date in the school system If comparable services cannot be provided accept the IEP from out of state until a new IEP is developed and implemented If you do not have the IEP from out of state create a new IEP with services to accommodate the Student s needs 6 When the Reevaluation Summary Review or Comprehensive Assessment is completed create the following documents in EasylEP a Create a new Eligibility Determination document with the current eligibility determination date and disability and b Create a new IEP with the current date and data collected from the Reevaluation Assessment Note Most transfer students are considered as a reevaluation Only when a comprehensive assessment is needed will students be initially evaluated under state of Tennessee criteria Page 53 PL hie g T EasylEP End User M i j EDUCATION k wie eis Create Draft On the Create Draft page you can create an Eligible Documents a Non Eligible Document SLD Documentation and an Out of State Transfer Eligibility document The document that is created on t
94. h PL the assessment will automatically transfer to the Present Levels page Page 38 TEMAMESSEE DEPARTMENT CH EDUCATION EasylEP End User Manual Winter 2015 V6 EasylEP 2 Click Add Assessments Eligibility Other PL Academic Readiness PL Academics Basic Reading Skills PL Academics Listening Comprehension PL Academics Math Calculation T Wechsler Individual Achievement Test Third Edition WIAT IIl Total Reading Composite Basic Reading Composites Early Reading Skills Word Reading Pseudoword Decoding Reading Comprehension and Fiuency Composite Reading Comprehension Oral Reading Fluency Written Expression Composite Alphabet Writing Fluency Spelling Sentence Composition Essay Composition Mathematics Math Problem Solving Numerical Operations Math Fluency EXCEPTIONAL YES NO REQUIRED Full Scale Verbal Performance Grade Equiv Age Equiv Stanine Std Score Percentile Rank Number Correct Number Incorrect Score Passed Y or N PL Academics Math Problem Solving Math Fluency Addition PL Academics Ora Expression Math Fluency Subtraction PI Aradamins Raeari ahansi Math Fluency Multiplication 3 Select the Assessment Area Subject Areas and Scores Reported 4 Click Save and Continue 5 Select Edit Assessment Details Evaluation eer amp New Maill Wechsler Individual Achievement Test Third Edition WIAT II Page 39 M Papa TENNESSEE DEPARTMENT O m EasylE
95. he Create Draft and Create Final pages is driven from the selections on the previous pages of the Eligibility Process Create Draft Document Abbie Mane Test New Maill Select which document you would like to create Eligibility Report Eligible SLD Assessment Documention Note You are about to create an Eligibility Report Eligible document If you believe this is the wrong type of eligibility document please review the information on the Eligibility Determination page Eligibility Meeting Date 12 17 2014 Update Secondary Disability only Selecting this box indicates that only a secondary disability is being added deleted or changed at this time and the primary disability has already been finalized This selection will ensure that the eligibility timeline DOES NOT change Remove Draft watermark ar z J a F j Ervin F E E m 4 HG L a T Yy CIT TLUH ee Page 54 M P noo EasylEP End U M EasylEP EDUCATION 9 Winter 2015 vs Create Final Any information entered on the Create Draft page will pull over the Create Final page The information entered here will not transfer over to the IEP Create Final Document Abbie Mane Test New Maill Select which document you would like to create Eligibility Report Eligible q Note You are about to create an Eligibility Report Eligible document If you believe this is the wrong type of B eligibility document please review the information on
96. he student has a final IEP and option in the system Confirm the parent s response is received and entered into the system Not used in TN Create a new IEP or modify the current IEP for the student and propose this for acceptance Not used in TN Create a new IEP or modify the current IEP for the student Make sure the newly proposed IEP has been confirmed for acceptance Not used in TN In the new district the student is flagged with the new compliance symbol until an IEP is finalized When the IEP has been finalized the compliance symbol will show the student is in compliance green check mark A team member must generate an IEP for the reactivated student using EasylEP to bring the student into compliance When a user generates an IEP for a student using EasylEP the Last IEP Date will automatically be updated Page 19 EasylEP G EDUCATION Either 1 it has been gt 365 days since this student s Last IEP Date or 2 it has been gt 30 calendar days since this student s Eligibility Date and no IEP has been recorded i e the student s Last IEP Date field is empty It has been gt 20 school days since this student s Initial Consent Received Date and Eligibility has not yet been determined It has been gt 40 school days since this student s Initial Consent Received Date and Eligibility has not yet been determined It has been gt 1035 calendar days since this student s Eligibility Date
97. hers you are a Case Manager 2 arteivius Lanes Dotson Anis barie Test Students where you are ons Teen 2 Willig Huntar Childs Rachel VWilkinaon Tact 4 tota savalab Students 3 Select the Continue button 4 Enter an Academic Social Management Needs narrative if applicable 5 Enter a Comments Special Needs narrative if applicable Steps 4 and 5 are not required Page 170 farh TENNESSEE DERAETMENT OF EasylEP End User Manual EDUCATION winter 2015 ve 6 Create the IEP At a Glance document Select Create Draft and Move to Next Student or Create Final and Move to Next Student or select Update and Move to Next Student IEP At a Glance William Hunter Chiids Student 1 of 4 EA Mew Mail Page 171 TENNESSEE DEPARTMENT Of EasylEP End User Manual 3 EDUCATION Winter 2015 V6 EasylEP 7 Once the IEP At a Glance document is created select the documents to batch print Documents for students of Sheryn Test ica Wai Ths page lets documents you ve crested or that were crested by someone sles for students for whom you ane the Case Manager with the past year inciading draft documents that nave mot expired OF a subest of tise documents if the seercn page was used oF i coming from the Progress Report Wizard This pags appears immedigtely after munning the Progress Report Wizard ard can away E be accessed Dy using the My Dons button in the menu above To pr
98. icipated Date Range Enter the date range of the service 9 Service Area Select the Service Area from the Dropdown list 10 Activities Strategies Document all the activities and strategies that are used to meet the service goal Unlimited text box 11 Person Agency Responsibilities Enter Person s or Agency s responsible for the activities and their responsibilities 12 Click the Save button at the bottom of the page Add Transition Service Abbie Marie Test 1 Mew Waa Pinstraction Felated Services Community Expersaness Enpo meni and Post schoo Adult Living Onjectrves Deity Living Onjectives Personi Agency Responsibilities i Paseo Vocations Evaiuation jor Pe oe ri y Sty ae ji 13 Select the Save and Continue button to return the IEP Process tab Page 109 P E Cae ae ee EasylIEP End User Manual Easy EDUCATION Winter 2015 V6 Contacts Page The Contacts page is used to document any contact information letters phone calls conversations etc between a district and the Parents Guardians or any non Parental contacts someone within or even outside of the school system such as a doctor regarding a particular student The choice to link a contact to a specific document is an option From the IEP Process tab select the Contacts page Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that
99. iew and enter text or appropriate values Selecting the symbol expands or collapses the creation page available for each Review Achievement Adaptive Behavior Articulation Cognitive intellectual Development Fiuency Voice Hearing Impairment Deafness Language Medical Other Health Impairment social Emotional Behavioral Autism Spectrum Visual Impairment i Pi Pf Pe i es 8AB HH HR eee ee The Preschool Section IIl Document is no longer a part of the Re evaluation Summary report Section III and is not available or needed as a state document Page 143 Pi ERTESSEE DEPARTMENT o EasylEP End User Manual _ EDUCATION a wie eis Select the checkbox next to each Evaluation Review and information entered on the creation page prints on the Re Evaluation Section III document No error checks are associated with creating this document E B Achievement m WIATA Date ofTest 01 01 2010 H SubtestComposite StandardScore Percentile I Grade Age Equivalent Word Reading ae _ h Grade Reading Comprehension iz 000 a ley ooo Pseudoword Decoding fo Roo Reading Composite Sj M Wath Reasoning Math Reasoning 0 Numerical Operations logon ooo Math Composite ta fiz 3 Be DEF Listenina Comprehension def i loral Expression in Oral Language Composite Spelling kea 5 Ww riten Expression Writing Composite m E WIAT
100. ility ay Theresa Nicholls School psychologist Page 51 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Winecosve Instructions for Requesting an Extension of the Initial Evaluation Timeline Beginning January 29 2014 assessment personnel must request an extension of the initial evaluation timeline through EasylEP rather than submitting a faxed copy of the request e After completing all required fields the assessment certifying specialist will print the draft document and acquire the parent s signature when applicable e Once the parent signature is obtained when applicable the form may be scanned and uploaded into EasylIEP using the Paperclip option in order to document the parent s agreement to the extension request e Assessment personnel will then create the final document which will trigger the electronic request for approval from the state Districts have the option of requiring assessment personnel to notify a district representative when a draft extension request is generated At that point district personnel would have the ability to generate the final document e Once received state personnel will either accept or reject the extension request e District personnel responsible for creating the final version of the document will receive an email notification that a message is available within EasylEP which will provide the results of the request and the newly approve
101. innia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Wineczosve Add Custom Assessments 1 To add a custom Assessment return to the Present Levels page and select Add Assessments button 2 Enter the name of the Custom Assessment select the Assessment Area from the drop down list enter the subject area s tested and select the type of Scores Reported for the Custom Assessment One to five subject areas may be entered for a Custom Assessment Exceptional Yes No are required scores reported on every assessment and are a default score type Additional score types may be selected if appropriate 3 Select the Save and Continue button to save information entered and return to the previous page Add Custom Aeeeseaenvente EXCEPTIONAL YES NO REQUIRED Full Scale verbal Performance Grade Equi Aga Bou Stanne Sha Soars Percentile Rank Humbet Const NUNIT InmeorrSct ore Fassi or hs oO O O c O 0 O c 0 O O O 4 Select the Edit Assessment Details button Complete the necessary details for all Assessments Enter a Narrative for the Assessment The Assessment Narrative text box on the Assessment Details page must include the student s Present Levels of Performance The test score date will automatically default to the Date Administered field Enter any other scores and test dates available 5 Select the Save and Continue button to check for any errors
102. int a document click on the Document Type entry in te list hen tas the printer icon that appears m the tobar that appear direct above the document iter 5 t ck tt B t li Als Marie Test One ents Abbie Marie Test OF tay Sots OT tats Caseload Setup Wizard The Caseload Setup Wizard simplifies the process of creating the Case Manager s caseload Available Wizards m New weil Progress Report Wiza LEF At a Glance Wiardi Cassiosd Setio Wizard Caseload Administration vized Ad Hoc Merat Vizard 1 Select the Caseload Setup Wizard Select the case manager or team member by checking the appropriate boxes left of the students names To add student select the Add More Students to Caseload button and search for the student Caseload Setup Wizard Current Special Education Caseload Sheryn Test Py hew Wall wiliam Huntar crids o Fe OL Ob 20710 E E Artavius Lamesl Dotson S5 oF Carer A Abie Mane Test or Tih TOs el E CRRA Fache Wilkinton Test BS DAONA EN E 14 Students Page 172 i E N TENNESSEE DEPARTMENT OH F IEP E d U M EDUCATION Winter 2015 ve Log Out and Exiting EasylIEP To log out of EasylIEP select the Log Out tab on the main menu bar For security reasons please log out of EasylIEP when finished for the day If leaving a computer for a short break lock the screen by pressing CTRL ALT and Del keys simultaneously To Log out and Exit EasylIEP
103. ion page for the imported TEIS data from TEIDS 1 Select the EC Transition page on the Early Childhood tab EARLY CHILDHOOD Abbie Marie Test View Workspace m Me Mea EC Tiansition EGO Ages 35 Early Childhood Transition hhotiticationHeterral Information Notification Peterrel Sources TEIS TEIDS Peferral Date CEER Tamas anilla TEIDS Parent Consent Date to LEA 25172012 ki Eligibility Information ae ee ee eee IFSP Eligibitity pate 07 022072 EE Eligible Y IFSP Information PEE EAA PRO BistiticotinnDoforre Meta EAE Page 122 TENNESSEE DEPARTMENT OF m EasylEP End User Manual SEDUCATION Winter 2015 ve EasylEP 2 Enter the Developmental Information Developmental Information Percent of Devretopmental Delay Instrument Marne BOH Assessment Medio fe Stractured SOSS aton interrisw Sune aes Recommendation DQ Soon i Ti ADSIS oocupies narse for T0 oiubee without needing Sttention ates bo cere pilay sectiveity ford mutes athermote to get an out mel ee Structured onServetion interview Sunmeary seo Recommendation DO Score b SS Aen attends to omens Spsg to her for 10 seconds responds to Cifferant tones of amp person s wolocs enhfies lsat instrument Mame SOK Assessment Methan structuri OOenrcation misrit Sunanary suo 3 Select Save button Page 123 TENNESSEE UIC EasylEP End User Manual E
104. is Sandi Volunteer coordinator Page 150 TEMAMESSEE DEPARTMENT CH h EasylEP End User M j EDUCATION a Wits iene 5 Student Input Student provided information related to this Summary of Performance is recommended The student s contribution a assists high school professionals complete the Summary of Performance b students better understanding of the impact of his her disability on academic and functional performance and c postsecondary personnel understanding of the impact of the disability The Student Input is completed by the student or with the student through an interview Student Input A How does your disability affec your schoolwork and schecl activities suchas grades relationships assignments projects communication I need extra time to let the infromation sink in before answering or reacting If I don t do thas I jget flustered when searching for the words to answer fea E inthe past what supports have been tied by teachers orby you te help you succeed in school aids adaptive equipment physical accom Counting to 10 before answering question deep breathing during assessments and short breaks Which of these supports and accommodation have wormed test for you jlaking my time and not instantly reacting knee jerk CD Which of these accommmdation of supports hes not worked best for you n a I m very detail oriented honest loyal and enjoy learning F Are th
105. is error free w This section has yet to be addressed Page 110 TENNESSEE DEPART EasylEP End User Manual ty EDUCATION Winter 2015 V6 EasylEP Adding a Contact 1 Select the Add a Contact button to enter a Parent Contact and select the Add a non Parent Contact button to add a Non Parent Contact e g medical doctor Contacts Abhe Marie Test 2 hea heal Therm se nmo Parent Contacts for tis student yet Tree R mo Mon Parent Contacts for tvs Student yet 2 Enter the user s name in the Person Making Contact field 3 Select the Person Contacted name from the drop down list logging a parental contact is populated from the Parents tab Add Parent Contact Abbie Marie Test fl New Kail ate provans E 4 When adding a Non Parent contact the Person Contacted drop down list populates from the Team tab and includes all persons on the students IEP team If the person contacted is someone other than those on the Team tab enter the name into the External Contact field Page 111 i 1 r a i i l Po j TENNESSEE DEPARTMENT OS mg EasylEP End User Manual y EDUCATION k wet ee Abbie Marie Test f Mew Mee 5 Enter the Contact Method Contact Date and Contact Result 6 Enter any necessary information in the Notes section 7 Select the
106. ision Assessment Academic Achievement E i Feronslity Assessment Intellectual Functioning O 13 Vocational Assessment Page 152 TEMMESSEE DEPARTMENT CH EasylEP End User Manual y EDUCATION Winter 2015 V6 EasylEP Invitation to a Meeting Purpose of this letter is to invite the parent s guardian s and or student to a meeting Included in the invitation is 1 the location of where the meeting is held to discuss the educational needs and the date and time 2 the reason s for the meeting and the people with titles who are invited to attend and 3 the opportunity to accept the suggested location time and date or request another meeting at a mutually agreed time and location Initial and Reminder checkboxes have been added to the Invitation for a Meeting letter Invitation fora Meeting ar and Mrs Test To which parent quardian is this letter addressed Tony Tesy Ea IHOTE You will be able to address thts letter to multiple parentsygusrdianisi when you veste a Final document Date Sent 08 11 2011 B Create draft document for invitation for a Meeting Person s invited Mir amd Mirs Test Fony Tesy Meeting Date 09 30 2011 RE Meeting Location Sample School Meeting Time 10 00am _ Meeting Reason please check all that apply E To review educational status and determine what data if any are needed to complete evelusation reeveluation El To review the results of the initial evalu
107. ive Evaluation will commence Page 140 TENNESSEE DEPARTMENT CH EasylEP End User Manual EDUCATION Winter 2015 V6 EasylEP Re Evaluation Summary Report for Intellectually Gifted Sections l Il IV V This document is available in a editable format and information entered on the creation page prints on the document The page length of this document is determined by the amount of information entered on the creation page It is not a set number of pages No error checks are associated with creating this document Reevaluation Summary Report Sections ll IV V Gifted Date BS Current Special Education Services Medical or Other Pertinent information Section lil and IV Achievement Assessment TCAP Reporttotal scores or percentiles for last three years All other achievement assessment Reporttotal scores or percentiies on any previous assessments administered Test Year Reading Lang Math Social Studies Science Writing TCAP i jji oOo o 1 y o a E TCAP TCAP me moo f l ii Zz Weill zi Intellectual Assessment Record Standard Scores on previous assessments i Test Date Tl Total T Verbal Nonverbal ea EA Characteristics of Gifted Creativity Record scores on previous assessments Test Checklist Date i score E z iB eE f Sa 2E Classro
108. le you to save all information entered on this page Summary of Performance Document 1 Student Demographics Complete requested information Attach current copies of the formal and informal assessment reports documenting the student s disability which provides additional information assisting in post secondary planning Summary of Performance Note Please remember to create a draft document by clicking the button below This will enable you to save all information entered on this page Year of Graduation Exit 2014 pashvile 5151231234 Engish Assessment Reports Check and ingude the most recent copy of assessment reports attached that clearly identify the students disability or functional limitations and that will sssist in postsecondary planning Psychological cognitive E Response to Intervention RTI O Adaptive behavior FBA Behavioral analysis O Neurepsychological CO Language proficiency Social interpersonal skills O Classroom observations O Medical physical O Reading assessments O Community based assessment O Assistive technology O Achievement academics O Communicstion O Self deternination Career vecational assessment O informal assessment spenti Other specify Teacher interview Page 148 M f ee aa ae oe S EasylIEP End U M EasylIEP EDUCATION e Wineczosve 2 Student s Measurable Postsecondary Goal Complete in the spring of the student s exit year if appropriate Indicate the post secondary en
109. ligibility determination page of Easy IEP as a rule of completion when an initial evaluation exceeds 60 calendar days Eligibility Process Referral Evaluation RTE Evaluation for SLD Fligibility Determination Eligibility for Alternate Assessments Abbie Marie Test y ya New Maill 504 ESL Private School Placement Timeline Extension Request Create Draft Create Final Print View Documents Page 50 P TENNESSEE DEPARTMENT Gi EasylEP End User Manual Easy ED UCATION Winter 2015 V6 From the Eligibility Process tab select the Timeline Extension Request page Ed 3 by PCG Education Welcome Theresa My Calendar Message Board Logout HH 09 15 2014 ca 08 01 2014 08 01 2014 09 30 2014 More time is needed in order to collect adequate response to intervention RTI data for the purpose of determining the presence of a specific learning disability J The parent repeatedly failed or refused to produce the child for the evaluation The child transferred from the district that obtained consent prior to an eligibility determination The receiving district has made progress towards completing the evaluation Comments information entered here will print under parent signature Tylers parents requested an evaluation to consider his eligibility for special education services as a student with a specific learning disability however more information is needed in order to determine eligib
110. lude RTI evaluation e Ifthe student is an out of state transfer and requires a comprehensive re evaluation check the box for out of state transfer in order to generate an out of state eligibility report e Click Save and Continue Page 36 TENNESSEE DEPARTMENT Oi E IEP End U M EDUCATION Winter 2015 V6 EasylEP 3 Confirm Events for Referral and Consent Information Confirm Events Alice 619 Teat New Mail Please confirm the following new event s for Alice 619 Test by checking the appropriate checkboxes Also fill in any missing information and correct any mcorrect information Referral Date 07 01 2014 Referral Source Parent initial Consent for Eligibility Evaluation Received Date 07 02 2074 EA ae Received Source Save and Lontinue e Referral Source person or team who referred student for evaluation e Consent for evaluation received source person or team that received consent e Save and Continue Page 37 EasyIEP EDUCATION e e msu Evaluation Page Eligibility Process Abbie Marie Test 1 From the Eligibility Process tab click on the Evaluation page e The Evaluation page works the same way as the Present Levels page e Clicking the Add Assessments button will take you to the Add Assessment s page e On this page you can enter assessments exactly the same as you would on the Present Levels page e If you add an assessment with an assessment area beginning wit
111. mary option Page 28 Bp TENNESSEE DEPARTMENT O i E IEP End U M EDUCATION Weer EasylEP 2 Select the View Students button The Student Search Results page lists all students with a current IEP and a Blank primary option Compliant Initial Consent for Eligibility Evaluation Received Parent Consent Eligibility Determination IEP IFSP Eligibility IFSP Section 504 Parent Consent Section 504 Eligibility Section 504 Plan O01 003 0 05 0 07 ooge Blank o 02 0 04 0 06 O 08 O 10 Compliance Status ooo o ofja o o E E D ss We ts a B ESERLERE MEME ML AE g Viewing Caseloads 1 Select the View My Caseload button at the bottom of the Student Search page Criteria for Selecting Students to View Cl Exact katoh C Exact katon Cl Exa t Waton El Exa t Maten E exeet waten General Ed CO eters E Soecig Ed TEIS Reterrai Ci mitit Consent tor Eligibility Evaluation Recer ed O IEF IFSP Eigbiity O Eigitiity Determination O Discontinued IFF O Engien Second Language ESL C Parntaty Placed Private School Page 29 TENNESSEE DEPARTMENT CH BEDUCATION M iran 2 The following Select a Student page lists all the students that a user serves via the Team tab Note If the user is not listed as the Case Manager then the user serves on the IEP Team Student H ACtavius Lames Doteon 4952150 i2 Years ONAT 20D m aT a af OSV a0 PaaS Abbie Marie Test 41205 14 Years
112. math problem solving o Written Language written composition written expression spelling e Cognitive o General Ability and Problem Solving reasoning and processing e Attention and Executive Functioning energy level sustained attention memory functions processing speeds impulse control activity level e Communication speech language augmentative communication e Functional o Social Skills and Behavior interactions with teachers peers level of initiation in asking for assistance responsiveness to services accommodations degree of involvement in extracurricular activities confidence and persistence as a learner emotional or behavioral issues related to learning and attention Independent Living Skills self care leisure skills personal safety budgeting and financial management skills Page 149 EasylEP TEMNESSEE DEPARTMENT CH EDUCATION EasylEP End User Manual Winter 2015 V6 Environmental Access Mobility assistive technology mobility transportation Self Determination Self Advocacy Skills ability to identify and articulate post secondary goals learning style s strengths needs ability to ask for assistance ability to describe disability and it s effect Career Vocational Transition Additional Considerations Summary of Performance This section includes information on academic achievement and functional levels of performance Next to esch specified ares complete the students
113. may click on the link to Forgot Your Password to obtain temporary access to EasylEP Password Policy As part of on going efforts to uphold security of the data managed PCG Education is moving its suite of hosted application to use hardened passwords for system access The hardened password policy is as follows e Requires use of complex passwords e Aminimum of 8 characters e Atleast one upper case character e Atleast one alphanumeric character e Atleast one numeric character e Atleast one non alphanumeric like etc e Must not match the last 3 passwords the user selected e Password expires every 90 days e Forgotten password link for users with CAPTCHA option only available if the user forgets password Page 8 LEI ae es EasylIEP End User M i j EDUCATION a wie eis Electronic End User Agreement Upon initial log in to the EasylIEP system users must acknowledge that they have read and understand the user policies of the EasylIEP system They acknowledge this by clicking the Agree button on the initial log in page If a user does not acknowledge and agree by clicking the Do not Agree button they are automatically logged out of the EasylEP system Publie Consulting Stroup Ine Electronic End User Soreement PCG Licensed Products HOTICE TI END USER BY SELECTING AGREE BELOW YOU AGREE TO ALL OF THE REPRESENTATION 3 AND TERMS SET FORTH BELOVE eto Hasiille Pu
114. ment is an appropriate option for the student Eligibility Process Abbie Marie Test ys amp New Maill 1 From the Eligibility Process tab select the Eligibility for Alternate Assessments page Eligibility for Alternate Assessments Abbie Marie Test amp New Mail The decision for Tennessee Alternate Assessment participation is an IEP Team decision based on the needs of the student IT IS NOT AN ADMINISTRATIVE DECISION Please complete all sections below to assure that the student meets the Tennessee Alternate Assessment Criteria Page 46 M TEMMESSEE DEPABTIAENT Of EasylEP End User Manual EasyIEP EDUCATION eee NOTE All Total Scores and Component Scores are required Provide Standard Scores only If standardized cognitive scores are unavailable a detailed explanation for participation in Tennessee Alternate Assessments must be documented in the space below NOTE All Total Scores and Component Scores are required Provide Standard Scores only If standardized cognitive scores are unavailable a detailed explanation for participation in Tennessee Alternate Assessments must be documented in the space below The Tennessee Alternate Assessment button in the IEP Process will remain inactive unless this page is completed Page 47 EasylEP End User Manual i 3 ty EDUC ATION Winter 2015 V6 EasylEP 504 ESL Private School Placement Additional fields are available for e Date the student entered
115. ment is not finalized 2 Aservice s begin date is prior to the IEP begin date or service s end date is after the IEP end date 3 Services have future dates 4 An incorrect Session Length or Number of Sessions is entered 5 The correct Location of Service or Provider is chosen 6 A Special Ed Service is entered as a Related Service or vice versa Correcting an Options problem 1 Select the Workspace view and correct any errors on the Special Ed Services page and Save Services and Supplemental Aids Abbie Marie Test View Workspacs E hew Mail Num Sessions f Start Dats i Session Length CONES ERY ES End Date Provider s perlw sora eT enn ee oO O 420 Snenn Test Special EJ Setting j00__ en iN 2001 2015 al 2 Return to the IEP Process tab and finalize a new IEP Changing the workspace only without finalizing an IEP document does not change the option A new finalized IEP reflecting the changes must be finalized before the option calculates correctly Page 164 M Fe y EasylEP End User Manual EasylEP EDUCATION 7 Winter 2015 ve My Docs The My Docs tab displays the Case Manager s student s documents This tab allows Case Managers to view and print all documents for students on their caseload nT i lll ee ke F M hee Yo CITES ay Students hiv Docs Wwirards o Mpnenonnnnnnnonnnnnnnnnnnannnnnnnnnnnnn Documents fo
116. mmodations 7 For more information please visit the following website http state tn us education assessment ACTtesting shtml Note If a student is participating in the ACT assessment contact the District Testing Accommodations Coordinator for more information about the use of State amp ACT Allowable Accommodations Page 84 tT TENNESSEE DEPARTMENT Of EasvIEP End U 7 EDUCATION in Winter 2015 V6 EasylEP Additional Subject Areas Three custom Participation Areas are available for subjects areas not listed on the Accommodations page Enter text into the Other Participation Area fields and choose the appropriate Participation level Not Applicable Additional District Assessments Each district has the option to enter three District Assessment test at the bottom of the Accommodations page The District Assessment is selected from the extensive list of assessments by selecting the dropdown arrow If the District Assessment requires accommodations it must be marked on the Accommodations page Not Applicable 7 e Not Applicable District Assesament 2 l No Accommodations Accommodations District Assessment 3 Not Applicable Information on the Accommodations page regarding the Participation Area and Participation Level must be completed before Accommodations are added Page 85 TENNESSEE DEPARTMENT CH CATION E Goals amp Objectives Page Access Goals
117. mmodations Abbie Marie Test View Workspace a Note Al EOOCOMIMOTSTIONS Slanted Detow to taciitete ths Siemans 5 BDOTODMERTS PaTTDStOn Mm TAF Fag Sooo Eret of Course testing amaror B 3 ea TESEO testing SS aporopnats Nate Must address FParticinations baks YOu Can GhonsS ACROMMOGaTONNE e Each Participation Area defaults to a Participation Level of Not Applicable e The Accommodations page contains both the Classroom and Behavior Participations a r and Testing Accommodations for State amp District Mandated Tests e fa student qualifies for the Tennessee Alternate Assessment the Accommodations page will show the Tennessee Alternate Assessment Grade 3 11 as Participating e Participations selected With Accommodations Modifications automatically appear on the Accommodations page after selecting Update the database button Page 78 EasyIEP EDUCATION e e msu Adding Participations Users first select Participation Level and click Save to save selections or click Add Accommodations to save selection and continue to the next page to add accommodations Each Participation Area subject defaults to Not Applicable for a new student record If a dropdown item has an existing Participation Area the system retains those choices in the workspace There is a Reset Participation Level button to reset all Participations to Not Applicable 1 Choo
118. n to the previous page CO Grace Equiv 0O Age Equiv O Stanins Std Score CO Fercentiie Rank O Number Correct Change Scores Reported 1 To change the Scores Reported first expand an Assessment by clicking the symbol 2 Check the correct scores and uncheck the incorrect scores for removal Exceptional Yes No is a required score type for all assessments 3 Select the Save button to save updated information 4 Select the Save and Continue button to return to the previous page Assessments Abbie Marie Tesi View Workspace Assessment Ares Assesement B Adaptive Behavior Evaslustion Scels Pevisst ABES F EXCEPTIONAL YES NO REQUIRED Full Scale Grade Equiv Age Equiv Stanine Std Score Percentile Rank Number Correct Adsptive Benavior Evaluation Scaie Revised ABES F Communication Skills 0 Ow o CO O C o o al O o Page 71 TENNESSEE DEPARTMENT CH EasylEP End User Manual EDUCATION Winter 2015 V6 EasyiEP Narratives Page From the IEP Process tab select the Narratives page to enter a current descriptive of student s strengths parent concerns and how the student s disability affects involvement in the general curriculum Considerations of special factors for IEP development must also be addressed Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this sec
119. naidecnsmeaes 53 Cede DE E E ents E E A E A E A E T 54 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Wineczosve CS Sl E E T E E ES A A A E E E E 55 Print View DOCUMENIMS ccccccsseccccsececcssececesececaseccceececaccecaucecenscccecsuccecuucesensuececsuceeenaeececauesecaueeeeas 55 Ee TOCO O orrera E EE E T E TEE 56 Por On FIN Orman e aa E ea a E E E A E E EA RE 58 EEE EEE 21 E E N E E A E E E A A E er ee 60 Parents and G ardians OVervieW cissssecinisasceanciesvandencessenddansecdaadusssandioavanduasinccnddanaesaeitesetandoavandnasanesasients 60 TEIP I Oa EE E pc eae coc E EEE E E E E AEN 63 Pre ant Loyo PIE e E A E E A E E A 65 Aad SSCS E a a E a a 66 Add C stom ASSESSMENTS serere innar EA EEN EEEE 69 Reorder AsSsessmentsS sesessesssreessrresscresreresreessrresseresseresreessrrosssresseresseessreesseresseresrerssrresseresseresreeesns 70 Beet gy 2a Ay e101 0 0s ne EAE E EA O E eee 70 Change SEO OS Ie ONS iste cee stereos semcsedonaceeetoacaueraccstensaesenceedenseeseensusaracessanesausseeedeteceunienssearacanseanseuenoe 71 DAU VS Pe ETE E TE E E ETE T EENET 72 Tennessee Alternate Assessment Page scccccssecccsececescecseneceeeaecessuncecseneceseuecessucessuaeeeseuecessuecesseness 75 ACCON Od ION PaE O aara E A E ee ee 71 Adding Participations sosisini eN EEEE 79 TCAP EOC Gateway Test SUMINIAIY stsvsceo ctvecesnnasnssesacnssesiausanie auasanpaceouanmnsascemomaeauaannaeemandemansacnsseeactes 80
120. nalized 8 Refer to the section on the following pages for creating a draft and final SLD document Page 43 EasylEP EDUCATION Eligibility Determination HHESSEE DEPARTMENT G EasylEP End User Manual Winter 2015 V6 1 From the Eligibility Process tab select the Eligibility Determination page Eligibility Process Referral Evaluation RTI Evaluation for SLD Eligibility Determination Eligibility for Alternate Assessments Abbie Mane Test vx New Maill 504 ESL Private School Placement Timeline Extension Request Create Draft Create Final Print View Documents 2 Enter information required to determine the students eligibility and identify the Student s disability Eligibility Determination Abbie Mare Test Initial consent for eligibility evaluation should be obtained in the following circumstances Any evaluation for a child who has never recetved special education services and requires evaluation for special education services Any comprehensive evaluation conducted on an out of state transfer student Any evaluation conducted for special education services subsequent to a nor eligibility determination Any evaluation conducted for special education services subsequent to a revocation of parental consent for special education Services The following factors have been ruled out as the primary cause of the student s educational difficulties Lack of instruction in Os m
121. nce The IEP AT A Glance document pulls from the current IEP document and contains only the Goals and Objectives Areas of Participation and Accommodations This document also includes the student s date of birth special education services details IEP begin and end dates and the case manager s name IEP At A Glance Tennessee Reference System Special Education Date 07 22 2013 Student Abbie Marie Test Student ID 4441208 DOB 11 16 1998 School Year 2013 Case Manager Sheryn Test IEP Begin Date 06 01 2013 IEP End Date 12 31 2013 IEP Goals s and Objectives Accomplishes many self help activities without assistance or minimal assistance e EL 1 2 Demonstrate knowledge of standard English usage mechanics spelling and sentence structure Write from left to right and top to bottom K 12 e Social Living e Transition Goal for Sacial Skills Special Education Services Type of Service Time Per Session Begin End Dates Location of Services Academics 5 times W 60 min 06 03 2013 Special Ed Setting La lA Ll 671 a Life Skills 3 times W 30 min 06 03 2013 Special Ed Setting eee eee E SPSS Related Services Page 132 F A ae Ee pT Be E IEP End U M EDUCATION 7 Eng User Manual EasylEP Services Plan and Services Plan Addendum A Services Plan is created for private parentally placed students served in a school district This includes private schools and home schooled students Service plans do n
122. nctional Vocational Narratives Error 03 01 You have not included a description of the student s strengths Please complete the Page 155 Me fE TENNESSEE DEPARTMENT O EasylEP End User Manual EasylEP EDUCATION a wae nas Replacing Finalized IEP Documents EasylEP allows for the creation of a draft IEP document at anytime while working in the student s workspace Always create draft IEPs before finalizing an IEP Sometimes an IEP document is finalized with clerical errors or wrong information If an error is discovered in the finalized IEP document within 15 days there is the option to correct the problem and create another final IEP document and replace the previous incorrect document Example Scenario 1 After reviewing the finalized IEP document duplicate objectives for a specific goal were found Rather than posting a note to the Message Board asking for this IEP to be deleted return to the IEP Process tab correct the objectives and create another final IEP 2 After selecting the Create Final Document page a yellow message indicating there is an IEP created four days ago and gives the option to replace with the new finalized IEP document Replace the old incorrect IEP document by checking the checkbox in the yellow message before creating the final document Create Final document for Sheryn Test m New Mail The following information is required before you can create this Final Document IEP
123. ned to each user Examples of common user types include Edplan Easyiep 2014 Psychologist 2014 School District Lead 2014 and Special Educator 2014 Depending on the user type individuals are assigned either view or edit access to EasylEP Users with view access only see information on a given screen and cannot edit that information Users with edit access can view and edit information in EasylEP View access and edit access pages look different Page 10 M f C ee aa an et S EasylIEP End U M EasylIEP EDUCATION Wineczosve Important Symbols in EasylIEP Address https hen site is secure there is an s after the http in the All actions in EasylEP are single clicks of the mouse Help This link shows general help information See the End User Manual for updated specific information J Drop down menu Only one selection can be made Click once on the gray box and select an option Check box More than one selection can be made To add or remove a check click once on the box Spell Check icon Click on the icon to launch the spell check function for a specific text box Calendar icon To add a date click on the calendar and scroll through the screens to find the appropriate date The menu bar along the top on the screen is used to navigate throughout the system Click each tab on the menu bar to access the different pages Never use the back button unl
124. needed to determine if this student continwes to have an educational disability Additonal data 15 needed to determine the student s continued teed for special education and or related Services Addinonal data ts needed to determine present levels of academic achievement and related educatenal needs of this student Additional data 15 necessary to determine whether amy additions or modifications to the special education services and or related services are needed to enable the child to meet the measurable annual goals set out m the TEP of the child and to participate as appropriate im the general education cumiculum If YES to anv of the above statement what was decided Lo B i SRN E The stadent contmues to be eligible for Special Education services with currently identihed disabilities but ad ditonal assessment 1s needed for program planning purposes Complete Eligibility Report Primary Disability Intellectual Gifted Secondary Disability Hearing Impairments The student continues to be eligible for Special Education services im his her primary disability but additional assessment needed to determine the presence of a secondary disability Complete Elisibility Report amary Disability Jntellertmalhy Gifted A Comprehensive Evaluation is needed to detenmme if the student continues to have a disability and need spe cial education services in Elierbilin Report will not be completed bur procedures for conducting a Compre hens
125. ng option compliance Status disability soecial education or related services extended school year and student records with no case manager Criteria for Selecting Students to View CO Seeren tor students using tne information fram the Gurrent IEP ratrer than tre Workspace ILo Ect maton ames act mete ee 7 E n Genera Ed T Reterrsi T Specie Ed T Fels Retest D Intia Consent for Eligibility Evaluation Recewed FT ter T o1FsP Sioaity D Btiginiity Determination T Discontinued r English Second Language ESL D Psrentaiy Piaced Private Scnool Fa Foe Ee Fo owe F oo T n co Fo of FF oe F of Ff pi F Only include Students with no Case Manager El Autem Ei inersia Disability O visus Impairments Cl Emotional Distumancs O Omer Heath impairments O Hearing impairments i El Arcilay Attemdant El resing Servicess Cl Sonon Hesitn Services Ol Ancita intenpreter Cl occupational Therapy C Soniai Work Services Behavioral Heath Services O Pnysical Tierspy O wisionOrientation amp Monin Services Page 27 Pari TENNESSEE DEPARTMENT OF EasylEP End User Manual t EDUC ATION i woe ne _ 8 Extended School Year O Ony inoud students with at last one service marked as ESY Sort List By Stussnt s LastName O Gosh Resula ma New Wirio Example of an advanced student search Find students with a Referral date and no Initial Consent for Eligibility Evaluation Receive
126. nsient nature and b uses substantially adapted materials and individualized methods of accessing information in alternative ways to acquire maintain generalize demonstrate and transfer skills across academic content TEMMESSEE DEPARTMENT C4 EDUCATION EasylEP End User Manual Winter 2015 V6 Results of Individual Cognitive Ability Test Results of Adaptive Behavior Skills Assessment Results of individual and group administered achievement tests Results of informal assessment Results of individual reading assessments Results of district wide alternate assessments Results of language assessments including English language learner ELL language assessment if applicable Examples of curriculum instructional objectives and materials including work samples Present levels of academic and functional performance goals and objectives from the IEP Data from scientific research based interventions Progress monitoring data Examples of curriculum instructional objectives and materials including work samples from both school and community based instruction Teacher collected data and checklists Present levels of academic and functional performance goals and objectives and post schoo outcomes from the IEP and the Transition Plan for students age 12 and older Additional Considerations Not to Use in Reviewing Evidence 1 A disability category or label 2 Poor attendance or extended absences 3 Native lanquage soci
127. nt Scores Reported PL Academics Reading Comprehension PL Academics Reading Fluency EXCEPTIONAL YES NO REQUIRED PL Academics Written Expression Full Scale PL Adaptive Behavior Verbal Page 66 i p n JE ELN ESSEE DEPARTMENT ot EasylEP End User Manual fy EDUCATION i Wee 8 ve The Assessment Areas list is updated e PL Vocational is now removed e PL Transition is split into 3 categories o PL Transition o PL Transition Vocational o PL Transition Functional Vocational e PL Cognitive Processing is now removed e PL Gifted is now removed and replaced with o PL Advanced Math o PL Advanced Reading o PL Advanced Science o PL Advanced Social Studies o PL Advanced Written Expression e PL Academics is now removed and replaced with PL Academics Basic Reading Skills PL Academics Listening Comprehension PL Academics Math Calculation PL Academics Math Problem Solving PL Academics Oral Expression PL Academics Reading Comprehension PL Academics Reading Fluency O O O O O DO O PL Academics Written Expression 3 Select the symbol next to the Assessment to enter a date administered acoptive Behavior Evaluation Scate Revieed ABES F Cee OES Battelle Developmental Inventory Second Edition BOI 2 ET H Besit Achievement Skits Inventory BASI paa Dannan p a 4 Select additional Scores Reported if needed Exceptional Yes No is a required score on every assessment and is checked by def
128. ntation of the Problem i e i classroom based performance assessments standardized testing results and other relevant assessment data Parent Input i e any pertinent familial i information student family medical history and etc Teacher Input i e indirect observation work samples documentation of differentiated instruction and etc 4 Inthe middle of the RTI Evaluation for SLD page is a section to add assessments Once you click the Add Assessments button a new assessment may be added by using the same process as the Present Levels page Page 42 b TEMMESSEE DEPARTMENT CH EasylEP End User Manual ty EDUCATION i wie as 5 Click Save to save information entered and remain on the page 6 Click Save and Continue to complete the form Other Assessment Considerations i e secondary disability information and or other impacting factors 7 Alas A student whose characteristics meet the definition of a student having SS Learning Disability may be identified as a student eligible for special educati a All of the aforementioned eligibility critena are met AND b There is evidence including observation and or assessment indicating how the student s disability adversely impacts his her access to and participation in the general education curriculum Narrative SAVE and Continue 7 Once the SLD form is complete the SLD document may be created and fi
129. o the Goals and Objectives page The banking option allows users to import the goals used on a regular basis to a Goal Bank Users can develop their banks from the goal lists by adding custom goals objectives or by importing existing goals from students on their caseload Adding Annual Goals to Bank 1 Select Add Annual Goals from Bank Annual Goals i Aunt Bee Teat View Workspace New Mail ji No annual goals have been assigned for this student 2 Select Manage your Bank of Goals Add Annual Goal s from Bank Aunt Bee Teat New Mail Gealeguty Rone Y There are no Goals in your bank with no Category set Manage your Bank of Goals 3 Add Custom Goals or Import Goals to my Goal Bank from Caseload Page 91 Sa TENNESSEE DEPARTMENT OF n EasylEP End User Manual amp EDUCATION Wits me EasylEP 4 Select Import Goals to my Goal Bank from my Caseload There are no Goals in your bank fl Note To add custom goals to your goal bank enter them below Goal Text 5 Select one or more of the following a Create Categories from the Goal Area of the Goal b Only import goals from ABC Student c Only include students for whom am Case Manager Import Annual Goals to Goal Bank Ruth Christopher New Mail Only import goals from Aunt Bee Test Only include students for whom am Case Manager Create Categorias from the Goal Area of the Goal Page 92
130. odified Academic Achievement Standards Assessment TCAP MAAS Date of Test a Date of Test Date of Test a Score Score Score C TCAP Ach C TCAP Ach M TCAP Ach ReadngLanguage Im tcap APA m TCAP ARPA Sd Teapa o C TCAP MAAS T TCAP MAAS C TCAP MAAS C TCAP Ach T TCAP Ach M TCAP Ach Math C TCAP AILPA C TCAP AI PA C TCAP AI PA C TCAP MAAS C TCAP MAAS C TCAP MAAS C TCAP Ach M TCAP Ach M TCAP Ach Science C TCAP AILPA D TCAP AI PA C TCAP AI PA C TCAP MAAS C TCAP MAAS T TCAP MAAS C TCAP Ach C TCAP Ach M TCAP Ach Social Studies C TCAP AILPA C TCAP AI PA m TCAP AI PA C TCAP MAAS C TCAP MAAS C TCAP MAAS Page 139 EasylEP m ENNESSEE DEPARTMENT OF EasylEP End User Manual a EDUCATION k woe see The Re Evaluation Summary Report Section V document includes the secondary or exited disability SECTION V IEP TEAM REEVALUATION DECISION The following member of the IEP Team participated in the reevaluation process on 48 1 11 Signatur Procipal Designee General Education Teacher Special Education Teacher Assessment Specialist SLES Consultant Coordinator Based on the review of existing evaluation data including Information provided by the parent s current classroom based assessments and observations information reported in Sections I M I and IVY the IEF team determined the following C Yes f No O Yes E No _ Yes F No W res U No Past Additonal data is
131. om Grades Year l Language Arts Math f Reading Social Studies Science Parent iInput Observations Eek Teacher and Related Service Input Observations EAEz Based on the review of existing evaluation data including information provided by the parent s current classroom based assessments and observations information reported in Sections I H and IV the IE C Yes C No Ts Additional data is needed to determine if this student continues to have an educational disability E yes C No 2 Additional data is needed to determine the student s continued need for special education and or related services C yes C No 3 Additional data is needed to determine present levels of academic achievement and related educational needs of this student C yes C No 4 Additional data is necessary to determine whether any additions or modifications to the special education services and or related services are needed to enable the child to meetthe measu of the child and to participate as appropriate in the general education curriculum if YES to any of the above statements what was decided C The student continues to be eligible for Special Education services with currently identified disabilities but additional assessmentis needed for program planning purposes Complete Eligibility Report Primary Disability Autism A C The student continues to be eligible for Special Education services in his her primary
132. onse Assessment TCAP End of Course Algebra TCAP End of Course Algebra Il TCAP End of Course Biology TCAP End of Course English coon nie nee a So ent Completed TCAP End of Course English Il WIDA World Class Instructional Design and Assessment for ELs English Language Proficiency 1 Select WIDA on the Accommodations page World Class Instructional Design and Not A loable Assessment WIDA Wi Sa oi ACT No garene m me Accommodations EXPLORE Preparing for Assessment p amt Assessment Completed PLAN Not Ap plicable Page 81 M inih CENTER DEPARTMENT Of EasylEP End User M EasylEP EDUCATION Winter 2015 ve 2 Select the appropriate Participation Level from the drop down list Select Save after all Participation Areas are selected 4 Select Add View Accommodation to continue adding Accommodations for each Participation A Tennessee Alternate Assessment The IEP Team must address the Tennessee Alternate Assessment page if a student qualifies for the Alternate Assessment The Participations page will show the Tennessee Alternate Assessment as Participating Tennessee Alternate Assessment Grades 3 11 Participating District Assesament 1 istrict Assesamen Not Avolicable Page 82 F _ TENNESSEE DEPARTMENT CH E IEP End U M EDUCATION SP ng user Manual EasylEP Adding Accommodations Each Participation Area lists the appr
133. opriate Accommodations for each classroom activity or state district assessment 1 Click the Add List Accommodations button to select the appropriate Accommodations for each Participation Area 2 Click Save button to save selections Accommodations Abbie Marie Test View Workspace w Ad Note If you have a student participating in the ACT contact your District Testing Accommodations Coordinator for more information about the use of BAS State ACT Allowable Accormodastions Ay j i Note Goooss correct Area classroom Denavior T CAP stc from pull down menu to sss appropriate accommodations for that area eH Assignments Additions Time Note The accommodations for TCAP Gateway EOC ACT Explore and Plan assessments must not be altered If these accommodations are edited an error message appears when creating the draft IEP document Note The Extended Time accommodation reads as A Extended Time only allowed if Flexible Setting and Flexible Scheduling are selected from Allowable Accommodations for this test and if extended time is used in classroom IEP Team determines extended time limits Note The Allowable and Special Accommodations match the Accommodations chart on the state s website If needed please visit the following link for more information http www state tn us education assessment doc Allow Accomm Chart 10 11 pdf http www tn gov education assessment doc Spec Accomm Chart
134. or the student at that moment The Current IEP view represents the information saved in the student s current finalized IEP When entering subsequent IEPs for a student the Workspace view changes as new dates are entered goals updated and service information is changed Toggle between these two views if 1 Comparing two different IEPs 2 Troubleshooting a student s option 3 Checking goals on a Progress Report Example Scenario A student with a finalized IEP document does not have an option Select Services and Supplemental Aids page to view the Workspace Changing the view to the Current IEP view the screen displays the Special Education Services in the current finalized IEP document At this point begin to troubleshoot the Special Education Services and Related Services listed in the IEP document Review the services listed session length and service dates If this IEP is not the correct make the necessary changes to the workspace and finalize a new IEP document Be sure the EasylEP Administrator deletes the incorrect IEP document as needed Page 159 py Unset pers EasylEP End User Manual EDUCATION ey Winter 2015 V6 EasylEP Deleting an IEP Review the IEP events on the student s history page and determine which document s need deleting Only incorrect and or duplicate IEP events need deletion Process for deleting events 1 Record the Event ID for each event which needs dele
135. ot create BEP funding options Speech Only students have a Services Plan only if home schooled or is a parentally placed private school student receiving special education services or related services from the school district Preschool children who receive only walk in speech services typically will have an IEP and not a Services Plan All special education Pre K students whether private or public schooled must be fully evaluated for all services and a IEP developed for services needed Assessments do not print on Services Plan only Goals amp Objectives and Special Education Services print on the Services Plan Only the Primary Disability appears on the Services Plan Page 133 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Wineczosve Progress Reports The Progress Report document in EasylEP is designed to provide summary information to parents on their child s work toward meeting their IEP goals and objectives The Progress Report may be created for a single progress report period and or consecutive reporting periods to show cummulative progress Progress reports must follow the report card schedule marking period schedule and fall within the dates of the appropriate progress reporting period e Example District on 6 week report card periods IEP dates 4 2012 4 2013 User will send the first progress report on the new IEP with the progress reporting period 6 which correlates to the fin
136. page lists documents youve crested or that were created by someone sise for students for whom you ars te Cass Manager Within the past year reudna dra documents treat have mot expired oF a subset of tess documents if the search page wes used or if coming from the Progress Fleport Wizard This page appears inmedisteh atter running the Progress Report Wizard and can ahay bs accessed bi using the hay Docs button in the menu above To print t document cick on the Document Type entry in the Est then use te printer icon that appears i the tooiber that SDDSEIS Girecth above the document ites OTZ Shen Gray Abbie Mare Test fe EP Addencium OF 2013 Chann Ondway Abbie Maris Test il LEP At a Glance OF 201S ghann Test Abbia Maria Test 1 Page 166 Pm TENNESSEE DEPALIMEN EasylEP End User M E EDUCATION o Wate ne EasylEP Wizards Wizards are tools used to simplify the process of creating the same document for multiple students Progress Report Wizard This wizard creates Progress Reports for a case manager s students Only the case manager s students show in the list of available students Other IEP Team members are able to update the status of goals and or objectives for students on Team members caseload 1 Select the Progress Report Wizard link Available Wizards m new wail LEF At a Glance Wizard Cassioad Setun Wizard Caseload Administration Wired AQ Hoc Report Wizard 2 The School
137. part Early Childhood Outcomes Rating Scale T Completely 6 5 Somewhat A 3 Emerging 2 1 Not yet Additional Rules and Decision Tree Documents are available on the Main Menu Screen Click here for Early Childhood Outcomes Center Resources For additional ECO resources select this link htto www fpg unc edu eco pages outcomes cfm COSFandInstructions Page 126 TEMMESSEE DEPARTME a EasylEP End User M S EDUCATION Winter 2015 vs EasylEP EC Environments The process of determining the most accurate educational environment must be completed at each IEP meeting for children whose age at the start date of the IEP or the date of the addendum is between age three and the day before the child s sixth birthday The steps for providing an accurate educational environment within EasylEP are shown below EC Transition ECO Ages 3 5 EC Environments A regular early childhood proc Includes nally develo in hiiriren foeniic not include Public or private preschool classes Babysitters Public or private Kindergarten Neighbors Licensed child care centers Relative Licensed family and group child care homes Home Head Start Mother s Day Out Before and after schoo programs ls the student attending a regular early childhood program aoe Number of LEA provided Number of parent provided regular early S regular childhood program hours per early childhood program hours week per week
138. present level of performance snd the sccommodstions assis supports that were effective in high school to sssist the student in achieving progress Academic Content Areas Reading Math Written Language Cognitive Areas General Ability and Problem Solving Attention and Executive Peabsitvsiohactie Otisni Functional Areas J Social Skills and Behavior Independent Living loth grade spot on in areas of interest Environmental Access Mobility Self Determination Self Advocacy Skills Ca reer Vocational Transition Additional Considerations Inja Present Level of Performance grade level strengths preferences interests 10th grade level strong comprehension an 20th grade loves geometry and wants to persue Sth grade using his imagination prefers typing Present Level of Performance jior rade level strengths pros rences interests 20th grade calculation using calculator and v i0th grade verbal communication a strength and Present Level of Performance igr rade lev el strengths _ fences inter ests i fosh grade very social anil well behaved lites Laosen n jj TOER grat grade looks Forvard to first apt home on Essential Accommodations Assistive Technology and or Supports jextra tame allowed for overall comprehension calculates word Processor or computer for keying words Ess
139. r students of Sheryn Tesi e Mew Mail This page lists documents you ve crested of that were created by someone sks for students Tor whoni you are tne Case Manager witam the paet year including draft documents that nave mot expired ora subset of tose documents if the search page Wes Used of i coming trom the Frogrese Report Wizard This page appears immediately after minning the Progrets Report Wizard and can ahay E be accessed Dy using the hy Dots button IT The Menu above To print a document Click on the Document Type entry in te ist tec use the printer icon that appas m the bbar tat appears dwect above the document ites MZSS Shen Onkey Abba Mare Test O EP Addendum POF C Orepeois Sheyn Ordway Abbie Mane Test al IEF Ate Gisnce FOF Draft omiaa Ghenn Test Abbie Mana Test wm Ee POF go APEE e a TE mn Test Antis bars Test HEF FOF Page 165 ENNESSEE DEPARTMENT Of EasylEP End User Manual YEDUCATION 7 Winter 2015 EasylEP Batch Printing Batch printing allows users to select specific student documents and print at one time To print documents in a batch 1 Click on the My Docs tab Under the Batch column check the box next to each document to print 3 Select the View Document Batch button The documents selected open as a single PDF file in Adobe 4 To print these documents use the Print icon on the Adobe toolbar m Documents for students of Sheryn Test mA hew Wai This
140. re EasylEP automatically calculates the percent based on the hours of service e Service Provider Location is the service location selected for students receiving special education or related services from a service provider in private clinicians offices schools classrooms hospital facilities libraries and other public locations Service Provider Location is not selected if the student also receives special education at home or attending separate early childhood programs or special education programs provided in separate schools classes or residential facilities Children who receive special education both in a service provider location and at home are reported in the Home category e Private Separate School is only selected when a district pays to place a student ina Private Separate School facility and the student s IEP is managed by the district personnel e Select Service Provider Location for preschool students who only receive speech language therapy or home schooled students who receive services Page 101 M Foaia al O EasylEP End U M EasylEP ED CATION e Wineczosve Related Services Related Services are added on the Services and Supplemental Aids page 1 On the Services and Supplemental Aids page select the Add Related Services button Start Date Consultation ESY Pot End Date 05 01 2014 O 286 Th E erapy so 1201 201 EE aa Sheryn Test
141. remove the event from the system a Student Name Student ID Event ID s Type of Document IEP Progress Report Eligibility Reason maono Example Message Please delete the following IEP for Tony Test Event ID 83220 This isan error The correct IEP is the one with the Event ID 83900 Thanks Page 160 Pm TENNESSEE DEPARIMENT O EasylEP End User M Me EDUCATION ie mise EasylEP Date Changes Event s documents entered with incorrect service dates Record the Event ID for each incorrect event Contact the EasylEP Administrator with edit delete permissions to edit service dates on the student s history page 3 If the EasylIEP Administrator does not have edit delete permissions post a message to the Message Board with the following information The EasylIEP helpdesk will edit the event s e Student Name e Student ID e Event ID s e Incorrect and Correct Date e Type of Document IEP Progress Report Eligibility Example Message Please change the Eligibility Determination Begin Date for Event ID 83710 The incorrect date is 04 09 08 and the Correct Date is 04 10 08 Also please delete the following Eligibility Determination Event ID 83745 It is an error Event Date Event Type Begin Date End Date User Document Date Created l a e z 2008 04 03 09 55 00 01 01 2008 School Change
142. rent password used to log into EasylEP Enter a new password in the New Password box and enter it again to verify Passwords are case sensitive Please select the How to choose a good password hyperlink if applicable 3 Select Setup my Forgot Password Question to help reset your password yourself 3 Select the Update the database button Update Information Please enter your current pagaword Tequired to make any changes on this pags TO ngs OUT Current DaSSiWword Biter Ths NEA DEEE in both of te TORO SEES Se5 How to choos a dood password Calendar Synehronizetio 1 email calender Events to Qutiook Calendar Alerts Minutes Before Calendar Events Page 16 TENNESSEE DEPARTMENT OH EasylEP End User Manual q y EDUC ATION Winter 2015 V6 EasylEP After updating the database a confirmation box opens A user successfully changes their password by selecting OK in the confirmation box The password disappears for security purposes To test the new password log out of EasylEP and log in again using the new password District system administrators can change a user s password if necessary The My Info tab contains a users contact information Confirm the email address and the phone number is correct Changing Personal Information 1 From the Main Menu Select the My Info tab by PEG Education Welcome Sheryn My Calendar Message Board Logout 2 Enter current
143. rtation must be selected two times in the Supplemental Aids section 1 Select the Add Supplemental Aids button 2 From the dropdown menu choose Special Transportation 3 The number of sessions and session length is not required but is entered only if needed Add Supplemental Aids Abbie Marie Test view Workspacs r New Mall End Dats m ana Ea 4 Select the Save and Continue button to return to the previous page 5 Select Special Transportation a second time and any additional bus type as needed Begin and End dates are not required to finalize an IEP Start Date End Date Special Tansportation meaa e soe fe nma anaa A m Provided by Parents C Bus witn Seat Belts Special Transportation Bus i We id 05 01 2013 A O Sus with nurse O Bus with Car Seat iS mnie 2 31 2013 Ba O stanasra Bus 6 Select the Save and Continue button to return to the previous page Page 106 TENNESSEE DEPARTMENT CH CATION E Transition Services Page Transition Planning must begin at age 14 for all special education students Transition Services must begin at age 16 for all special education students The Transition Services page is accessed from the IEP Process tab Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free This section has yet to be addressed Pag
144. s Summer 2012 Updates Accommodations for each Participation Area Add EOC Gateway Test Summary by marking Participation Level as Assessment Completed Eligibility Tab Eligibility date Primary Disability Secondary Disability will populate from the Eligibility Document Goals and Objectives Rubric added as Evaluation Procedure Goals and Objectives Edit All Details button IEP AT A Glance document Includes student s date of birth and special ed services details Student Invitation to a Meeting 2 e e Page 176 M if fap TENNESSEE DEPARTMENT pet E IEP End U M EasyIEP ED CATION e e msu Student Prior Written Notice Release of information form Contact relabeled as Facility Professional Progress Report Select Progress Report Period before creating the Progress report Special Services and Related Services tab Student Transfers District Student Transfer Contact List Student Transfers Out of State Transfer Suggested Guidelines Winter 2013 Updates Progress Report Option to enter an objective status and percent of growth Progress Report Option to create cumulative report Entering Parentally Placed Private School Date Eligibility tab Entering English as Second Language ESL Date Eligibility tab Summer 2013 Updates Narratives Page Winter 2015 Updates Eligibility Process oo Eligibility Process Page 177 M et page ee EasylEP End U M EasylIEP ED
145. se the appropriate Participation Level from the drop down menu for each applicable Participation Area Select the Save button to save selected Participation Areas l Not Applicable kd i 2 Select Add View Accommodations to continue with adding Accommodations for the selected Participation Areas Accommodations Abbie Marie Tesi View Workspace v 7 Note If you nave a student participating in the ACT contact your District Testing Accommodations Coordinator for more information about the use of Stats amp ACT Allowable Accommodations i Note Chooss correct Area classroom Denavior T CAP etc from pull down menu to sss appropriate accommodations for that arsa Page 79 arth TENNESSEE DEPARTMENT of EasylEP End User Manual E t EDUCATION Winter 2015 V6 EasylEP TCAP EOC Gateway Test Summary Enter TCAP EOC Gateway Test Summary in the accommodations page The student must be in grades 9 12 for the ECO Summary Score data to display 1 Enter EOC Gateway Test Summary by selecting the Assessment Completed in the Participation Level and click Save TCAP Writing Grades All Not Applicable TCAP Constructed Response Assessment Grades 3 and 7 Only TCAP Gateway Mathematics Grades 9 1 2 Not Applica bie Not Applicable TCAP Gateway Language Arts Grades 9 12 Not Applicable TCAP Gateway Science Grades 9 12 Not Applica ble TCAP End of Cour
146. search Criteria for Selecting Students to View beval AH Grades w Mame ED Emate po ET Eet Maton Meme Exact Maten El exact katen El exact katoh General Ed CO eterna CI Special Ed O O TES retara C iriti Comsent tor Eligii Evaluation Recenen O IEP O irer cigtiny O egiiity Determination O Gscontinued O IFEF Progrand O Engien Second Languaga ESL OC Parsentaly Placed Private Sohon Page 24 TEMMESSEE DEPARTMENT GH EasylEP End User Manual EDUCATION eer ony 6 EasylEP 3 The student record s meeting the selected criteria appear 4 Selecting the View My Caseload button displays an individualized user s caseload 5 Select the name of the student to open the student s record Note Sort student records by selecting the blue column headers Select a Student Ve 2018 IZS rN 7 Abie Marie Test i205 i4 rasare INTEN Shen Test CTR SOTS GAOT Aunt Bee Test D O Yan he Le t 5 chenn Oriway OST Sots j Benin Test Sears GEST RAO tS Beth Sam Test iD Years OS iGor Wika Tat Page 25 M api ENTiEESEE OERAETMENT ce EasylEP End User M EasylEP EDUCATION O meow TEIDS Student Search 1 To search for student records imported from Tennessee Early Intervention Data System TEIDS first go to the student search page and select Grade Level P3 and select View Students Grade level P3 is automatically assigned to all
147. section has yet to be addressed When the Psychologist determines the student meets the Tennessee Alternate Assessment Criteria the IEP Team must determine whether the student qualifies for the Tennessee Alternate Assessment The new Tennessee Alternate Assessment Decision tree must be addressed to show the student meets the criteria for the Tennessee Alternate Assessment Once this page is updated the Accommodations page will show the Tennessee Alternate Assessment active as Participating Page 75 1 The student has a significant cognitive disability Yes No 2 The student is learning content linked to derived from the Common Core State Standards CCSS Yes No 3 The student requires extensive direct individualized instruction and substantial supports to achieve measureable gains in the grade and age appropriate curriculum Yes No Review of student records indicate a disability or multiple disabilities that significantly impact intellectual functioning and adaptive behavior Adaptive behavior is defined as essential for someone to live independently and to function safely in daily life Goals and instruction listed in the IEP for this student are linked to the enrolled grade level CCSS and address knowledge and skills that are appropriate and challenging for this student The student a requires extensive repeated individualized instruction and support that is not of a temporary or tra
148. stion reevalustion and determine eligibility for special education and related services E To review andior develop an Individualized Education Program HEF E To consider educational placement indudes a change in educational placement graduation and termination of eligibility Prior Written Notice Prior written notice means written statements from the school district informing the parent s of recommendation s relating to the initiation or change in the identification evaluation educational placement of the student or the provision of FAPE Page 153 TEMNESSEE DEPARTMENT Gi E EP E d U M EDUCATION Wee iene Pror Written Notice To which parent guardian is this letter addressed Mr and kirs Test 4 MOTE You wil be able to address this letter to multiple parent s guardians when you qeate a Fins document Date Sent 08 11 2011 BB Will the student attend the IEP Meeting Yas 4 Has been referred for mitt evaluation Has been refered for a revaluation The School District On __ an IEF Team Meeting was held to discuss a change im education Gn an EP Team Meeting wil be helt to distuss a change in etucston Revoration of Services by Parent Request O Identification Eligibility O Evaluation Re Evaluation O Review Revise Individualized Education Program IEP Provision of FAPE E Educational Placement fincludes change in educational placement graduation and termination of elpgibility Other other
149. strict must provide the Student with services comparable to those described in the IEP from the previous School District The Student is enrolled in EasylEP and should continue to receive comparable IEP services until an updated eligibility determination is completed 1 On the Eligibility Process tab enter a current Referral Date and Initial Consent for Evaluation Received date 2 Complete the Revaluation Summary Report to review existing evaluation data 3 If previous evaluations are complete and sufficient for establishing eligibility according to Tennessee State Standards complete the Eligibility Determination page and then create an Eligibility document 4 Ifthe previous evaluations are not complete or sufficient for establishing eligibility according to Tennessee State Standards on the Referral page check the box for Out of state transfer Complete the Eligibility determination page and create a 60 day Eligibility Out of State document 5 If comparable services can be provided accept the IEP from out of state and enter into EasylEP with a begin date of the Student s enrollment date in the school system If comparable services cannot be provided accept the IEP from out of state until a new IEP is developed and implemented If you do not have the IEP from out of state create a new IEP with services to accommodate the Student s needs 6 When the Reevaluation Summary Review or Comprehensive Assessment is completed cr
150. students are six years old These are the business rules regarding when the new compliance symbols show for a student When any child who has ECO entrance data and at least six months of services turns 5 years 6 months old a yellow yield symbol with the number 6 is displayed as a reminder that ECO exit data should be collected displayed If the student is 6 years or older with outcomes information they will also display a green check sign When any child who has ECO entrance data and at least six months of services turns 6 years old and does not have complete ECO exit data a red stop sign with the number 6 is displayed as a reminder that ECO exit data has not been collected If a child is less than 5 years and 6 months old and has initial eligibility a yellow question mark is displayed as a reminder to collect ECO entrance data for the initial IEP If a child is less than 5 years 6months old has initial eligibility and has an active IEP a red X is displayed if no incomplete ECO entrance data have been entered TEIS Ages 0 3 Compliance Symbols For the Tennessee Early Intervention Systems TEIS students new sub compliance symbols are displayed for applicable students on the student results page These symbols are created for students entering exiting TEIS and flagged for IEP Team Members These are the business rules regarding TEIS compliance symbols for a student When the child s record is imported into EasylIEP
151. sylIEP End User Manual EasylEP EDUCATION oe mee Services and Supplemental Aids Page All Special Educations Services Related Services and Supplemental Aids are added on the page titled Services and Supplemental Aids From the IEP Process tab select Services and Supplemental Aids page Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free w This section has yet to be addressed Page 98 TENNESSEE DEPARTMENT Of EasylEP End User Manual JEDUCATION Winter 2015 V6 EasylEP Services and Supplemental Aids View Workspace Workspace MA mesam _ The IEP Team nas Gstermined that ESY is not required Ral we f Full Special Education Support Servic o 2 Enrolled in private program at choice of parent and at parent s expense with special education Bes iiesa DEREI bya TEN E ee E O Page 99 EasylEP Meet TENNESSEE DEPARTMENT Os EasylEP End User Manual k EDUCATION k wie eis Special Education Services Special Ed Services Least Restrictive Environment LRE and Extended School Year ESY are added on the Services and Supplemental Aids page 1 On the Services and Supplemental Aids page select the Add Special Ed Services button Services and Supplemental Aids Abbie Marie Test View Workspace m _New Nail Start Date f 2 Serving S
152. the dates on the Special Ed Services page and Goals amp Objectives page The start and end dates of services must fall within the date range of the IEP Addendum Follow the same process of creating the IEP document Page 117 P TEMMESSEE DEPARTMENT G EasylEP End User Manual Easy EDUCA CATION Winter 2015 V6 Create Final Page IEP Final Documents From the IEP Process tab select the Create Final page Abbie Marie Teat One or more errors exists in this section Atleast one team member has entered information in this section that is error free w This section has yet to be addressed Page 118 TEMAMESSEE DEPAETAAEP A p p e a EasylEP End User M EDUCATION a woe aren EasylEP Review the IEP dates on the IEP creation page Scroll to the bottom and click Display IEP Errors again to review for any errors 3 If no errors are found select the Create Final IEP button Once the IEP or IEP Addendum is created without errors it is recognized as the currently valid IEP document Create Final IEP Document Abbie Marie Test View Workspace m New Mail The following information ia required before you can create thia Final Document IEP IEP Meeting Date Date this IEP Begins Date this IEP Ends Meeting Purpose Page 119 M 7 s 1 A EasylIEP End User Manual EasylEP EDUCATION oe mee Print View Documents Page Print and View IEP or IEP
153. these statements their access to Tennessee EasylEP is denied Tn Tere Pe EF Sees eee LG thal ee RR Sere Gop et a ee ed eo ag Tae dF Seager acim acc ee pment ok cde ceed facie name oa eae Ee a ey mca Se Tare ca eer oF Sita lice E degre bire N a oe Lai hee iry ine Pe Ped rE ee i T T 3 peer eT PAi D b5AR er i al Bih B EELT F Sr tori oe i eed oe ee ee Page 9 M Finnia ENESTE DEMRTMENT O EasylEP End U M EasylEP EDUCATION e Wineczosve EasylEP General Information Security All EasylEP information is confidential The server uses Secure Socket Layer SSL technology encrypting all information transmitted through the Internet This is the same technology used for protecting credit card numbers and other sensitive information sent over the Internet The security level of the website is viewed by selecting the VeriSign Secured symbol on the login page Please adhere to the following procedures ensuring security e Do not give your username or password to anyone e Do not write your password down where it can be seen by anyone e Do not save documents or reports to an unsecured computer e Always log off of EasylEP and close your browser when you are finished e Lock your computer when leaving it unattended Press CTRL ALT amp DEL simultaneously User Access and Permissions Access to the various areas of EasylEP and the permission to execute various functions are controlled by the user type assig
154. ting The Event ID is a unique ID assigned to each document or event in the Student History Page Student History for Tony Test m New Mail Event Date Event Type Begin Date End Date User Document Date Created 2008 04 03 09 55 00 01 01 2008 E School Change Test School 01 01 2008 fa 04 03 2008 Beth Carter mas faias Details 03 03 2008 HA Eligibility Determination 03 03 2008 A 03 03 2011 fa Athane Keovilay 2008 03 26 06 5790 mama ina S days 03 03 2008 IEP 03 03 2008 E 03 03 2009 E Fra Pas Smith IEP ID 17662 95 H2700 T T Progress Report ID 2008 03 26 11 40 00 T 9 7 R re 03 26 2008 BE Progress Report 2007 rp 8 BE A a Peter Smith 17665 19 days Details 03 03 2008 MA Eligibility Determination fosy03 2008 A 03 03 2071 E Peter Smith 2008 04 09 11 2190 eee j 5 days Referral 2008 04 35 03 03 2008 Written Parental Permission Received Peter Smith a ca PEDESE Source Parent 2 Contact the EasylEP Administrator responsible for deleting events and indicate which events need deleting Remember if a Progress Report s is associated with an IEP document delete and the Progress Report s first and delete the incorrect IEP event Create a new IEP document and applicable Progress Reports 3 If the EasylEP Administrator does not have delete permissions post a message to the Message Board with the following information The EasylIEP helpdesk will
155. tion that is error free w This section has yet to be addressed Page 72 EasyIEP EDUCATION e e msu All text fields on the Narratives page must have an entry There is a Save button after each text field Select any of the Save buttons to save the entire Narratives page 1 Enter any relevant information and select the Save button If information is not available or known enter N A in the appropriate text field Each Narratives field has a spell check icon Alice 619 Test i NOTE Each Save button when pressed will update all data entered on this page Page 73 TENNESSEE DEPARTMENT OF CATION Winter 2015 ve 2 When selecting from the drop down menus for Consideration of Special Factors for IEP Development users must enter the sub question If a user picks No in the first question they must pick NA as their answer for the sub question s _ Functional Behavior Assessment _ Behavior Intervention Plan _ Accommodations ti Goals and Objectives Other g 3 When completed select the Save and Continue button to return to the previous page Page 74 M TEMMESSEE UC EasylEP End User Manual EasyiIEP EDUCATION enable Tennessee Alternate Assessment Page IEP Process Abbie Marie Teat One or more errors exists in this section At least one team member has entared information in this section that is error free This
156. vironment and goals for transition upon completion of high school This document pulls the post secondary goals from the Transition page Measurable Postsecondary Goals This section states the student s specific measurable postsecondary goalisi Postsecondary Area NA Measurable Postsecondary Goal community Involvement Volunteer with Big Brothers and Big Jisters Education Training Graduate from IN Tech with an auto mechanic s license I Employment Full time employment at Jear s automotive ndependent Supported Living if appropriate n a 3 Summary of Performance The Summary of Performance is critical as a student transitions from high school to post secondary education training or employment This information is necessary under Section 504 and the Americans with Disabilities Act ADA establishing eligibility for reasonable accommodations and supports in postsecondary settings It is also useful for the Vocational Rehabilitation Comprehensive Assessment Areas of Student Performance Three areas of student performance are included Academic Cognitive and Functional Complete the student s present level of performance and accommodations modifications and assistive technology essential in assisting the student receiving a Free and Appropriate Public Education FAPE for each of the three areas e Academic Reading basic reading decoding reading comprehension reading fluency Math calculation skills

EasyIEP End User Manual Winter 2015 V6 Final

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