Symposia Technical Manual
Contents
1. 250 350 400 IPOPI Member 150 200 300 IPOPI Non Member 250 350 400 ESID Annual Dinner 75 Group Registration details Required category No of registrations required Pharmaceutical company This form was submitted by Company name Contact person VAT number mandatory Chosen payment method Bank transfer VISA AMEX MC E mail Signature Date Section 9 SHIPPING Please find at the end of this manual the full shipping instructions and labels for sending your items Please take note that the color and title of the label is a correct marker for the materials you are sending INSERTS FOR PARTICIPANT BAGS Inserts for participant bags should arrive to the Meeting venue no later than Monday October 1 2012 at 10 00 In order to follow up your shipment and to confirm arrival on time we kindly ask you to provide the official shippers with the following information prior to shipping 1 Number of pieces pallets boxes cartons etc 2 Way of transport road freight courier services airfreight ocean 3 Airway bill number It is very important to put the right labels on the boxes and to mark FOR INSERTION INTO PARTICIPANTS BAGS ESID 2012 Labels and marking instructions are found at the end of this manual For any question regarding shipping and on site services you are welcome to contact the official shippers Ms Zehavit Akerman zehavitak hermes exhi2. Meeting Hospitality Rooms Mr Niels Fundter Ms Raya van Hugten Associate Project Manager Telephone 31 20 763 0106 Fax 31 20 763 0511 Email nfundter kenes com Shipments amp Freight Forwarding Hermes Exhibitions and Projects Ltd Ms Zehavit Akerman Telephone 49 69 747 848 Mobile 972 52 889 0129 Email zehavitak hermes exhibitions com Technical Manager Ms Sarit Mor Telephone 41 22 908 0488 ext 563 Fax 41 22 906 9140 Mobile 972 54 678 7850 For all questions Email ttox kenes com Venue Ms Annarita Buracchi Firenze Fiera Meeting amp Exhibition Center Sede Legale e Operativa Piazza Adua n 1 50123 Firenze Italy Telephone 39 055 4972 211 Email buracchi firenzefiera it Website www firenzefiera it Section 2 TIMETABLE The symposia will take place in the Cavaniglia Pavilion the Spadolini Pavilion and the Teatrino Lorenese of the Firenze Fiera S p A Meeting amp Exhibition Center In all Meeting publications the halls will be referred to as follows Hall A Cavaniglia Pavilion Hall B a built hall for 400x pax in the Spadolini Pavilion Hall C Teatrino Lorenese Please refer to the halls as such in your printed material Date Time Hall A Hall B Satellite Sponsored by Satellite Sponsored by Thursday October 4 13 35 14 45 Grifols CSL Behring Friday October 5 12 45 14 45 Satellite Sponsored by Baxter Section 3 SATELLITE SYMPOSIA
3. HALLS Hall A Capacity 1000 seats in theatre style Ceiling Height 3 9 meters 12 meters wide x 4 meters deep x 0 5 meters Stage ce high Vertical 42 Plasma screen in front of the lectern Speaker Lectern projecting the name of the speaker and the logo See photo on page 10 4 meters wide x 0 75 meter high 6 people can sit at this table Head Table Please Note These measurements are gross dimensions We will advise you of the actual available space after we finalize the decoration specifications on the stage The secretariat nfundter kenes com as well as Tsivya Fox at tlox kenes com must be advised as to how many speakers will be seated on the stage by September 3 2012 The general stage setting includes decoration projection screens 1 speaker lectern and head table If a different setting of the stage is required please contact Ms Tsivya Fox at tfox kenes com to make arrangements Please note The coffee and lunch breaks prior to sessions is the time that may be used for organizing and branding the room For the most updated timetable please visit the website at http www2 kenes com esid2012 scientific Pages ScientificProgram aspx Hall B Capacity 400 seats in theatre style Ceiling Height 3 3 meters For the Lectern 2 meters wide x 2 meters deep x 0 40 meter high Stage For the Head Table 6 meters wide x 2 50 meters deep x 0 40 meters high Speake
4. of Ms Tsivya Fox at 41 22 906 9140 15 Lead Retrieval Wireless Barcode Reader Order Form Please Note Barcodes on participants badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant We regret that in some cases as when group registration is completed by a company we may not be in possession of the full contact details In addition please note that neither Kenes International nor the Organizing Committee is responsible for the content of the information To order Please fax this form before September 5 2012 to the attention of Ms Tsivya Fox at 41 22 906 9140 or tfox kenes com Thank you for your order of the lead retrieval wireless barcode reader We hope that you will find this system an enhancement to your Meeting experience Please fill out this form which provides us with your credit card details Your card will be charged 300 for each system you order Please note that if the system is not returned to the Exhibition Manager s Desk by Saturday October 6 2012 by 14 30 an additional 1500 charge will be made to your credit card In accordance with the security measures taken by credit card companies please complete the following form in your own handwriting and sign If you are in need of any assistance while on site please approach the Exhibition Manager s Desk Number of lead retrieval wireless barcode readers reques
5. of the lectern during the entire Symposium Please contact the AV Coordinator Mr Mike Perchig e mail nest nest av com in order to design the images according to the required resolution The virtual banners can include the name and logo of Sponsoring Company the title name of the Symposium and the name Logo of the Meeting 10 Hall B 2 x front projection screens image of 3 00 m w x 2 25 h m each 2 x Data projectors at least 3000 ansi lumens each including the necessary VGA cables between the projectors and the laptop computer at the lectern Laptop computer for PowerPoint presentations including English version of Windows 7 English version of Office 2010 DVD drive USB port sound card located at the lectern and networked to the Speakers Ready Room Laser pointer as back up we recommend using the cursor of the laptop computer as a pointer P A sound system which covers the hall including 5 wired microphones 2 head table 1 lectern 2 question and answer with stands floor table 1 wireless tie clip microphone and connection to sound from computers mini PL plug at the lectern Audio monitors on stage for the lectern and the head table Lighting system illuminating the lectern and the head table 2 x English speaking AV technicians to operate the above mentioned systems Hall C Front projection screen image of 3 60 w m x 2 70 h m Data projector at least 4000 ansi lumens including the ne
6. see below Please use only the attached labels Please do not mix different types of shipments in one box 1 Insert for participant bags 2 Marketing promotion material for unmanned display 3 Exhibition goods for exhibition stand only Services Delivery Address amp Shipping Instructions 1 Door to Door Shipment We offer companies consolidated trucking services from starting point to venue as part of consolidated international shipments for the congress This will assist in reducing costs and ensuring timely delivery 2 Airfreight Shipments Please send all airfreight shipments to Frankfurt airport only Airway bill AWB must be sent prepaid and consigned to Consignee Merkur Expo Logistics GmbH 65760 Eschborn Germany Tel 49 6173 966 95 11 Att Mr Bernd Blum Notify Congress name Name of Exhibitor Stand no IMPORTANT Please do not send any airfreight shipment unless you receive very specific instructions for invoices packing list etc Documents Original AWB BL Proforma invoice must be received 2 working days prior to goods arrival The above instructions are only for Airfreight shipments misi iR a Ss Merkur INS amp PROJECTS SAF 3 Shipment via Frankfurt Warehouse Warehouse address Merkur Expo Logistics GmbH Schmitt Peterslahr Erlenstrasse 1 9 56587 Oberhonnefeld Germany Att Dirk Dewald Tel 49 2634 95 44 50 4 Direct Deliveries to Congress Venue Domestic C
7. 0 Up to 250 kg 2 05 kg Up to 500 kg 1 55 kg Up to 1000 kg 1 40 kg Above 1000 kg each additional kg 1 35 kg Airport taxes storage fees etc will be calculated as per outlay Fees for an advanced 10 payment 1 2 Truck Freight Groupage From free arrival Germany warehouse 56587 Oberhonnefeld up to free delivered booth including e Unloading and transfer to show site e Delivery to the booth e _1CBM 300 KG Per CBM or part of 90 00 cbm Min 3 CBM 1 3 Truck Freight Full Loads e From free arrival e _1CBM 300 KG up to free delivered stand first time spotted Per CBM or part of 75 00 cbm Min 3 CBM Truck 7 5 T 790 00 Truck 13 6 M 1420 00 1 5 Courier Shipments From free arrival venue up to free delivered stand first time spotted Shipments up to 10 Kg 95 00 Shipments up to 50 Kg 115 00 2 CUSTOMS FORMALITIES 2 1 Carnet ATA Temporary importation under ATA Carnet 190 00 2 2 Temporary Importation 190 00 Temporary importation and or re exportation with commercial invoice Customs bond fee 1 5 CIF VALUE Min 150 00 2 3 Permanent Importation Per shipment per document per exhibitor 190 00 Duties amp Taxes as per outlay Fees for an advanced payment of duty amp tax 10 2 4 Customs Inspection 55 00 2 5 Special Clearances food beverages pharmaceuticals etc Upon request 3 OTHERS 3 1 Handling of empties including storage
8. AWB Number of pieces Weight in Kg CBM PAYMENT CONFIRMATION This is to confirm that the payment for handling the above cargo will be covered by our company COMPANY NAME VAT No STREET ADDRESS CITY ZIP STATE CONTACT PHONE FAX HE 3LLIES Merkur gt P Order Credit card number VISA DINERS MASTER CARD Name of holder Validity month year Security code The credit card number is only for guarantee Important We cannot guarantee services for any cargo arrival without a pre advise and payment confirmation MORIA AIS Merkur gt gt EXHIBITIONS amp PROJECTS LTD EXHIBITION GOODS For the exhibitor s stand only Air freight shipments Exhibitor s Name Stand Booth Number o Contact Person gl Mobile Phone pe Merkur Expo Logistics GmbH 65760 Eschborn Germany Tel 49 6173 966 95 11 Att Mr Bernd Blum Congress ESID 2012 Florence Italy out of ALARIN Nos Merkur gt gt EXHIBITION GOODS Via warehouse Exhibitor s Name j Stand Booth Number Contact Person Mobile Phone Congress ESID 2012 Florence Italy HERMES MERKUR Schmitt Peterslahr Erlenstrasse 1 9 56587 Oberhonnefeld Germany Mr Dirk Dewald Box out of ALARIN Nes Merkur gt gt Exhibition goods Direct to venue Domestic Cargo Courier Shipments Exhibitor or company name Stand Booth Number if relevant Co
9. Handling of empties 60 00 cbm Min 2 CBM Pallet jack or ladder 78 00 per piece 3 2 Forwarding commission per order shipment 75 00 3 3 Oncsite representative for service support on site per order shipment 55 00 4 OUTBOUND Same rates will apply for outbound services Remarks The above rates do not include Spanish VAT 18 that will be charges where applicable Overtime surcharge 17 00 20 00 additional 35 on total move in out charges Overtime surcharge 20 00 08 00 additional 75 on total move in out charges Saturday additional 759 o on total move in out charges Sunday amp Holidays additional 100 9 o on total move in out charges misi iR a Ss Merkur Dear Exhibitor Stand Builder PR Company Please return the below form duly filled in to HERMES E mail zehavitak hermes exhibitions com Pre advise Material handling form amp payment confirmation Congress name Exhibitor name if applicable Stand if applicable Insert Marketing Exhibition Goods Frankfurt Advance Warehouse Direct to Venue Door to Door Company details responsible for shipping po Publisher fF LL Stand Builder C PR company f RARAN Merkur Contact person Tel E Mail address SHIPMENT INFORMATION Purchase order Truck size Courier tracking Airway bill number
10. IUM PRIOR TO THE MEETING e Satellite Symposium invitation for inclusion in participants Dags i eode ERES tnas eee EE RE RR RAE RA 12 Section 6 PROMOTING YOUR SATELLITE SYMPOSIUM AT THE MEETING e Distribution of material athall 13 e Signs for Satellite Symposia 13 e Poster Board cisl 13 e Satellite Symposium Information Signs 13 e Company logo eeeeeeee 13 Section 7 MISCELLANEOUS INFORMATION e Catering e2e 2 2252 R 15 e Entry passes for staff to Satellite room 15 e Lead Retrieval Wireless Barcode Reader 15 e ead Retrieval Wireless Barcode Reader Order Form 16 e Manpower 22 esses 17 Section 8 REGISTRATION amp ACCOMMODATION Meeting Rooms Hospitality Rooms 18 Group Registration Policy 18 Section 9 SHIPPING e Inserts for Participant Bags uses 21 Section 10 SHIPPING e Instructions and Forms 22 IMPORTANT NOTE ITALIAN REGULATIONS Pharmaceutical Companies participating as sponsors or exhibitors MUST be registered at the Italian Ministry of Health Companies must send the Italian Ministry of Health the names of physicians they intend to support at the Meeting Registration at the Ministry of Health MUST be made up to 70 days prior to the Meeting R
11. NS amp PROJECTS LTD gt MARKETING PROMOTIONAL MATERIAL For the congress unmanned display Air freight shipments Exhibitors Name __ Stand Booth Number Contact Person Mobile Phone Merkur Expo Logistics GmbH 65760 Eschborn Germany Tel 49 6173 966 95 11 Att Mr Bernd Blum Congress ESID 2012 Florence Italy Box out of a LC Merkur EXHIBITIONS amp PROJECTS LTD gt MARKETING PROMOTIONAL MATERIAL For the congress unmanned displa Exhibitors Name Contact Person Mobile Phone _ HERMES MERKUR Congress ESID 2012 Florence Italy HERMES MERKUR Schmitt Peterslahr Erlenstrasse 1 9 56587 Oberhonnefeld Germany Mr Dirk Dewald Box out of SIRIAAISIS Merkur gt gt EXHIBITIONS amp PROJECTS LTD Marketing material Direct to venue Domestic Cargo Courier Shipments Exhibitor or company name 1 Stand Booth Number if relevant Contact Person _ Mobile Phone HERMES MERKUR Congress ESID 2012 Florence Italy Firenze Fiera Piazza Adua 1 50123 Firenze Att Bernd Blum Tel 49 175 5880290 Box out of
12. V or catering requirements GROUP REGISTRATION POLICY Group Registration procedure will be valid for a minimum of 10 participants and up To facilitate your group registration you are requested to return the signed policy by fax and complete the following group registration form together with your payment For more information about group registration and accommodation please contact Mr Udi Kanner at ukanner kenes com 18 The 15th Biennial Meeting of the European Society of Immunodeficiencies ESID 2012 Florence Italy October 3 6 2012 GROUP REGISTRATION POLICY AND FORM The group registration process is valid for a minimum of 10 delegates or more In order to facilitate your group registration please complete this form together with the payment and return by fax to ESID 2012 Registration Department Fax 41 22 9069132 or E mail to ukanner kenes com In order to benefit from the early registration fees please ensure the signed form and payment is received before August 3 2012 At this stage the name list of delegates is not required you are welcome to register your group by stating number of participants only and send us the FINAL names no later than September 10 2012 Please do not send preliminary name lists Name changes up to 15 of total participants will be permitted free of charge until September 15 2012 After this date any name change will be subject to EUR 20 charge per name On site Pre Registrat
13. WAY FORWARD IN BETTER UNDERSTANDING PID Biennial Meeting of the European Society for Immunodeficiencies FLORENCE ITALY October 3 6 2012 A high quality scientific programme Interactive discussions on the diagnosis prevention and treatment of PID diseases Updates on the latest findings in PID Collaborative research opportunities Networking with colleagues Symposia Technical Manual www esid2012 0rg Table of Contents Section 1 CONTACT PERSONS amp GENERAL INFORMATION e Project Manager a_i 3 e Accommodation and Registration 3 e Audio Visual Coordinator 3 Calerng jj iussxskkenxiskskkis skus 3 e Meeting Secretariat 25 25 3 e Meeting Website A 3 e Manpower J eeeeeeese e 3 e Meeting Hospitality Rooms 3 e Shipments amp Freight Forwarding 4 e Technical Manager 4 0 Van B g g iuexxkeskikesssasedsds 4 Section 2 TIMETABLE e Timetable eReeee 5 Section 3 SATELLITE SYMPOSIA HALLS Hel 2 siiisitiscaiicr esee 6 Halle T ECSS ai 7 Halt a 8 e Photographs Lectern Head table 9 Section 4 AUDIOVISUAL AV EQUIPMENT e Equipment Details 22 10 Section 5 PROMOTING YOUR SATELLITE SYMPOS
14. arge a Please e mail the draft of your invitation including graphic design prior to printing for approval to Mr Niels Fundter at nfundter kenes com no later than Friday August 31 2012 We recommend that the invitation does not exceed A4 size Preferred size A5 b Once the invitation is approved please send 2000 invitations as per the shipping instructions at the end of this manual Please make sure to mark all boxes clearly FOR INSERTION INTO PARTICIPANTS BAGS ESID 2012 Please make sure to send this material separately from any exhibition material Your invitations must arrive no later than Monday October 1 2012 at 10 00 c Please supply to Mr Niels Fundter at nfundter kenes com the name e mail and mobile telephone number of the contact person in charge of this material in case of any on site problems Please Note All shipments and deliveries including those sent by courier must be coordinated with Hermes Please find detailed instructions in the Shipping section of this manual 12 Section 6 PROMOTING YOUR SATELLITE SYMPOSIUM AT THE MEETING Distribution of material at hall A table will be placed outside the satellite symposium halls for distribution of material Signs for Satellite Symposia a Kenes International will provide 1 sign for each satellite symposium size 88 cm width x 204 cm length to be placed at the entrance of the session hall The sign will include name of satellite symposium lo
15. argo courier shipments full load trucks Inserts for the bags will be accepted only on October 1 2012 from 08 00 10 00 Exhibition goods will be accepted starting from October 1 2012 Delivery Address Firenze Fiera Piazza Adua 1 50123 Firenze FOR ESID 2012 congress Att Mr Bernd Blum Tel 49 175 5880 291 Courier Shipments It is not recommended to use a courier service for shipping your goods to the congress venue In case of sending a courier shipment please be sure to send us a pre advise with the full details of the shipment courier company number of pieces and tracking number Shipments will be accepted in the show site by our representative starting from the first move in date Shipments arriving before that time will not be accepted Dangerous Cargo Exhibitors need to complete a special form for dangerous goods These forms will be provided upon request and the completed forms should reach us before shipment is dispatched There will be surcharge of 100 for handling this kind of shipment Insurance All goods must be fully insured with all risk coverage Insurance can be provided upon request We regret that we can take no responsibility for goods after delivery to the exhibitors stand regardless if the exhibitor is present or not RARAN Merkur Heavy amp Oversized Shipments Heavy and oversized shipments applies to any single exhibit in excess of 1000 kg and 5 CBM that requires the use of a forklif
16. ber 3 2012 Special badges will be prepared and may be picked up from the registration desk Lead Retrieval Wireless Barcode Reader Lead Retrieval Wireless Barcode Readers are a helpful tool for receiving contact information about participants who visit your booth or attend your symposium For further information about barcode readers please visit the following website http www codecorp com assets manual C004387 06 CR3500 user manual pdf Barcode readers may be rented in advance at the rate of 300 per system for the duration of the Meeting Please Note Barcodes on participants badges contain contact information as supplied by the registrant or the agency responsible for the registration process of that participant We regret that in some cases such as when group registration is completed by a company we may not be in possession of the full contact details In addition please note that neither Kenes International nor the Organizing Committee is responsible for the content of the information The system may be picked up onsite at the Exhibition Manager s Desk Earliest pick up time is in the morning of Tuesday October 2 2012 The lead retrieval system needs to be returned to the Exhibition Manager s Desk on Saturday October 6 2012 by 14 30 In order to reserve your Lead Retrieval Wireless Barcode Reader please find on the following page a credit card order form Before September 5 2012 please fax this form to the attention
17. bitions com 21 Section 10 SHIPPING INSTRUCTIONS AND FORMS 22 misi IR a Ss Merkur ESID 2012 Florence Italy October 3 6 2012 Dear Exhibitor Stand Builder Hermes Merkur is the official handling agent for KENES congresses in 2012 We are a full door to door service company As such we are pleased to update you regarding arrangements for shipping international freight forwarding customs clearance and onsite services Onsite Handling Due to security insurance and organizer policy Hermes Merkur is the exclusive handler inside the venue No other company is permitted to handle cargo within the venue Please note that companies stand builders amp PR companies may make their own arrangements to deliver and retrieve goods directly to the warehouse venue entrance Contact Details Hermes Exhibitions amp Projects Ltd Contact Ms Zehavit Akerman Tel 49 6173 966 95 28 Mobile 972 52 511 4982 E mail zehavitak hermes exhibitions com Please note these important dates SERVICE DEADLINE Door to door shipments ready for x September 13 2012 pick up Airfreight shipments Arrival to Frankfurt airport SEDIEnIDSS dO 2002 Shipment via Germany warehouse September 24 2012 Exhibition goods Direct deliveries October 1 2012 to Congress venue RARAN Merkur Shipment Categories All shipments must be packed labeled and sent according to the appropriate category
18. cessary VGA cables between the projector and the laptop computer at the lectern Laptop computer for PowerPoint presentations including English version of Windows 7 English version of Office 2010 DVD drive USB port sound card located at the lectern and networked to the Speakers Ready Room Laser pointer as back up we recommend using the cursor of the laptop computer as a pointer P A sound system which covers the hall including 5 wired microphones 2 head table 1 lectern 2 question and answer with stands floor table 1 wireless tie clip microphone and connection to sound from computers mini PL plug at the lectern Audio monitors on stage for the lectern and the head table Lighting system illuminating the lectern and the head table 1 x English speaking AV technician to operate the above mentioned systems If you would like to arrange for any additional AV equipment i e additional microphones audio and or video recording voting system simultaneous translation system etc time slot for rehearsals AV equipment for small meetings etc please contact Mr Mike Perchig the AV Coordinator directly at nest nest av com 11 Section 5 PROMOTING YOUR SATELLITE SYMPOSIUM PRIOR TO THE MEETING e Satellite Symposium invitation for inclusion in participants bags Should you wish to promote your satellite symposium the organizers will be happy to insert an invitation into participant bags free of ch
19. egistration procedure will be made through a local agency who will forward the registration request to the Italian Health Ministry Our agent s details are TWT Worldwide Tours amp Meetings Ms Anna Lupidi TWT Team Magia Travel s r l Via Cagliari 13 00198 Rome Phone 39 06 44249321 Fax 39 06 44249326 E mail alupidi twt team it It is the company s responsibility to execute the procedure directly through the local agent Section 1 CONTACT PERSONS amp GENERAL INFORMATION Project Manager Mr Bastiaan Schot Telephone 31 20 763 0513 ext 113 Fax 41 22 906 9140 Mobile 31 6 1036 3030 Email bschot kenes com Accommodation and Registration Mr Udi Kanner Tel 41 22 908 0488 ext 552 Fax 41 22 9069140 Email ukanner kenes com Audio Visual Coordinator Mr Mike Perchig Email nest nest av com Catering Ms Elisabetta Andrei Gerist s r l Ufficio commerciale Via G Fabroni 74 50134 Firenze Telephone 39 055 463 3692 Fax 39 055 463 3708 Email e andrei gerist it Meeting Secretariat Mr Niels Fundter Ms Raya van Hugten Associate Project Managers ESID 2012 1 3 Rue du Chantepoulet PO Box 1726 CH 1211 Geneva 1 Switzerland Telephone 31 20 763 0106 Fax 31 20 763 0511 Email nfundter kenes com Meeting Website For updated information about the meeting please visit http www kenes com esid2012 Manpower Ms Simona Telephone 39 055 342222 Email info italianaservizi it
20. go of sponsoring company and the ESID logo b During the satellite symposium your company is allowed to place in the session hall 2 additional signs for Hall A and 3 additional signs for Halls B and C 1 free standing vertical sign to be placed on the stage inside the session hall measuring up to 1 50 meters wide x 2 50 meters high 1 horizontal sign placed on the head table Note the exact measurements are found in Section 3 For Halls B and C 1 sign placed on the front of the speaker lectern Note the exact measurements are found in Section 3 Poster Board You will be allocated a poster board to advertise your satellite symposium The board will be situated at the entrance of the exhibition area Size of poster cannot exceed 85 cm wide x 120 cm high Mounting Tuesday October 2 2012 The poster will be on display throughout the Meeting Satellite Symposium Information Signs You are allowed to place three 50 cm wide x 70 cm high signs advertising your satellite symposium at the designated places ON THE DAY OF YOUR SATELLITE SYMPOSIUM ONLY and not on the days prior to the event Please make sure to bring your own easels Designated areas 1 sign near the registration area and 2 additional signs to be placed while on site Company logo The logo of your company will appear in the Final Programme and on the acknowledgement sign at the Meeting In order to ensure good quality please make sure to send us the logo in eps illu
21. ion pick up for groups will be available upon request Groups representatives are welcome to coordinate a personal meeting with Ms Daniela Bloch dbloch kenes com At this meeting you will receive the registration kits and Meeting bags with the printed Meeting material We recommend booking this meeting before September 10 2012 Payment is accepted by credit card or bank transfer Credit card payment is subject to additional 3 496 commission Cancellation policy o Cancellations received until August 3 2012 full refund less 35 handling fee o Cancellations received between August 4 and August 28 2012 50 will be refunded o After August 28 2012 no refund will be made Fees for Congress Participants include Attendance to all scientific sessions Delegate s bag with Congress material Entrance to the Exhibition Lunches and coffee breaks according to the program Invitation to the Welcome Reception O O O 0 0 Company Signature Date The 15th Biennial Meeting of the European Society of Immunodeficiencies ESID 2012 Florence Italy October 3 6 2012 Group registration form Registration Fees in Euro Fees apply to payments received prior to the deadlines ESID Member 350 450 500 ESID Member Junior 200 300 350 ESID Non Member 475 575 625 RU DE 325 450 475 INGID Member 150 200 300 INGID NON Member
22. n sit Head Table at this table Should you need more seating space please let us know as noted below Please Note These measurements are gross dimensions We will advise you of the actual available space after we finalize the decoration specifications on the stage The secretariat nfundter kenes com as well as Tsivya Fox at tlox kenes com must be advised as to how many speakers will be seated on the stage by September 3 2012 The general stage setting includes decoration projection screen 1 speaker lectern and head table If a different setting of the stage is required please contact Ms Tsivya Fox at tfox kenes com to make arrangements Please note The coffee and lunch breaks prior to sessions is the time that may be used for organizing and branding the room For the most updated timetable please visit the website at http www2 kenes com esid2012 scientific Pages ScientificProgram aspx cm 79 width x 110h Head table For illustration only Section 4 AUDIOVISUAL AV EQUIPMENT Hall A e 4 x front projection screens image of 5 m w x 3 m h each e 1x front projection screen behind the stage image of at least 3 00 m w x 2 25 h m e 5x Data projectors at least 6000 ansi lumens each including the necessary VGA cables between the projectors and Data Video control system at the AV Control desk e Data Video control system including Data Video seamless switcher 2 Laptop compute
23. ntact Person Mobile Phone HERMES MERKUR Congress ESID 2012 Florence Italy Firenze Fiera Piazza Adua 1 50123 Firenze Att Bernd Blum Tel 49 175 5880290 Box out of SIR RIS Merkur gt TCYLIIRITINNG amp DRN IET EXHIBITIONS amp PROJECTS gt INSERTS For participant bags Air freight shipments Exhibitor or company name fd Stand Booth Number if relevant Contact Person Mobile Phone __ Merkur Expo Logistics GmbH 65760 Eschborn Germany Tel 49 6173 966 95 11 Att Mr Bernd Blum Congress ESID 2012 Florence Italy Box out of SIRIAAISS Merkur gt T YLIIRITIONG amp DPOIECTEC ITN EXHIBITIONS amp PROJECTS LTD gt MARKETING PROMOTIONAL MATERIAL For the congress unmanned displa Exhibitors Name Contact Person Mobile Phone HERMES MERKUR Congress ESID 2012 Florence Italy Schmitt Peterslahr Erlenstrasse 1 9 56587 Oberhonnefeld Germany Att Mr Dirk Dewald Tel 49 2634 95 44 50 Box out of RARAN Merkur gt INSERTS Direct to venue Domestic Cargo Courier Shipments Exhibitor or company name Bee Stand Booth Number if relevant Contact Person Mobile Phone __ HERMES MERKUR Congress ESID 2012 Florence Italy Firenze Fiera Piazza Adua 1 50123 Firenze Att Bernd Blum Tel 49 175 5880290 Box out of a LC Merkur EXHIBITIO
24. r Lectern 1 10 meters high x 0 79 meters wide A graphic panel may be attached to the front of the lectern See photo on page 9 Head Table 2 5 meters wide x 0 75 meter high 4 people can sit at this table Should you need more seating space please let us know as noted below Please Note These measurements are gross dimensions We will advise you of the actual available space after we finalize the decoration specifications on the stage The secretariat nfundter kenes com as well as Tsivya Fox at tlox kenes com must be advised as to how many speakers will be seated on the stage by September 3 2012 The general stage setting includes decoration projection screens 1 speaker lectern and head table If a different setting of the stage is required please contact Ms Tsivya Fox at tfox kenes com to make arrangements Please note The coffee and lunch breaks prior to sessions is the time that may be used for organizing and branding the room For the most updated timetable please visit the website at http www2 kenes com esid2012 scientific Pages ScientificProgram aspx Hall C Capacity 250 seats in theatre style Ceiling Height 6 5 meters Stage 6 meters wide x 2 50 meters deep x 1 meter high 1 10 meters high x 0 79 meters wide Speaker Lectern A graphic panel may be attached to the front of the lectern See photo on page 9 2 5 meters wide x 0 75 meter high 4 people ca
25. r for control amp back up all the necessary VGA cabling to the lectern and to the Data projector e Video camera to capture the face of the speaker at the lectern for live close circuit projection e 42 Confidence monitor in front of the head table showing the same image as being projected on the main screens e Laptop computer for PowerPoint presentations including English version of Windows 7 English version of Office 2010 DVD drive USB port sound card located at the lectern and networked to the Speakers Ready Room e Vertical 42 Plasma screen in front of the lectern facing the audience projecting a PPT with the name of the speaker see photo below e Green Laser pointer as back up we recommend using the cursor of the laptop computer as a pointer e P A sound system which covers the hall including 11 wired microphones 3 head table 2 lectern 6 question and answer with stands floor table 1 wireless tie clip microphone and connection to sound from computers mini PL plug at the lectern Audio monitors on stage for the lectern and the head table Lighting system illuminating the lectern and the head table 3 x English speaking AV technicians to operate the above mentioned systems e 4 H J Moller Germany 207 EUROPEAN EP SYCHU guri IE mmm EET For illustration only The Symposium Logo may be projected on the 4 front projection 5 m w x 3 m h each screens and in front
26. strator jog or pdf format 300 dpi The logo must be received by August 20 2012 to Mr Niels Fundter at nfundter kenes com 13 It is the Sponsor s responsibility to review and comply with the local authorities Regulations of Practice on the Promotion of Medicines EFPIA European Federation of Pharmaceuticals Industries amp Associations www efpia org and IFMPA International Federation of Pharmaceutical Manufacturers amp Associations www ifpma org These regulations are generally relevant to the promotion of products by means of advertisements posters distribution of give aways etc 14 Section 7 MISCELLANEOUS INFORMATION Catering To arrange for catering either before or after your satellite symposium please contact directly the official caterers Please note that lunch boxes will be served inside the room and buffet style food will be served outside Catering is exclusive to the venue Please note that corking fees apply to any food or drinks brought into the venue Contact Ms Elisabetta Andrei Gerist s r l Ufficio commerciale Via G Fabroni 74 50134 Firenze Telephone 39 055 463 3692 Fax 39 055 463 3708 Email e andrei gerist it ENTRY PASSES FOR YOUR STAFF TO YOUR SATELLITE ROOM In order to receive special entry passes for staff to access your Satellite Symposium room only please send a list of the staff names to Mr Udi Kanner at ukanner kenes com no later than Septem
27. t mobile crane for installation Exhibitors with heavy and oversized exhibits must inform us at least seven days prior to delivery A detailed layout should also be provided to better assist our onsite operations Payment terms In order to ensure move in out of your shipment s please complete and sign the attached material handling form payment confirmation and return it to our attention Please note that your signature will be used as payment guarantee based on the general tariff Please notify Hermes Merkur immediately about any requirements relating to invoices All invoices must be settled by exhibitors contractors and agents in advance of the congress In case of non payment of invoices shipments will be held in storage until the invoices are paid in full Please note that all payments are in Any services not outlined in the attached tariff will be quoted on an individual basis Terms and conditions All orders are accepted exclusively on the basis of the German forwarders terms and conditions ADSp We wish you a successful experience Hermes Merkur Merkur gt 1 INBOUND EURO 1 1 Air Freight From free arrival Frankfurt airport up to free delivered booth including e Transfer from airport to the warehouse e Transfer from warehouse to the show site e Delivery to the booth e 1CBM 300 KG Monday Friday normal working hours 08 00 17 00 Minimum per shipment 325 0
28. ted Authorization for Credit Card Charges Name of Company nnne nnne We authorize Kenes International Organizers of Meetinges to make the charge of 300 for each lead retrieval wireless barcode reader ordered for the 15th Biennial Meeting of ESID INGID and IPOPI which will be held in Florence Italy from October 3 6 2012 Credit Card details to be charged NUMB clara lata edie Expiration date Name of Card holder sse ener E mail addtess sicilia ron ai erepta ena Address as per Credit card records sss VAT NUMBG EC Telephone number cccceeccceceeeeeeceeeeeeeeeeeeeeneeees Security digits on the back of the credit Card nanesene BL D SIGNATURE of Card holder 16 MANPOWER You will be provided with 1 hostess at the Hall entrance to supervise participant flow and 1 technical assistant to help you 30 minutes prior to your satellite If additional manpower is required i e hostesses for registration or distribution of materials please contact Ms OLIVIA IORI Samarcanda Servizi srl Via Ragazzi del 99 78 50144 Firenze Tel fax 39 055413997 Email info samarcandaservizi it 17 Section 8 REGISTRATION amp ACCOMMODATION MEETING ROOMS HOSPITALITY ROOMS In order to arrange for a meeting or hospitality room please contact Esid kenes com Please include the date the room is needed time and A
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