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Hawaii USER MANUAL - KIT Solutions Support Site

1. Adding a Participant Anahola West Community Center Alani Yokoono Female Active Anahola High Amos Barnes Male Active j Anahola High n Ali Mal Activ 1 Click Manage from the Menu flia West Community Center Polen Male Activa Click Identify Participants from the Manage Landing Page Ada E Community Center Se ae ue sain Cli k th C t N p ti t b tt Anahola West Community Center Tomika Ching Female Active ICK tne reate New Participant button e l e R pant This is a sample screenshot of the Identify Participants Listing Page Identify Participants Setingsy Q 4 Assign the participant to a site using the Site dropdown list This module Is used to register individual participants 5 Enter the participant s first name in the First Name field Home gt Manage gt Identify Participants 6 If known enter the participant middle initial in the Middle Initial field This is an T e 0 pti onal field General Information 7 Enter the participants last name in the Last Name field Site Select One v 8 Select the gender of the participant from the Gender dropdown list 9 Enter the date of birth of the participant in the Birth Date field as mm dd yyyy or A mmn dd yyyy Note If the birth date is unknown or you wish not to enter it you may use the Age Range Selector dropdown list as an alternative Select the age range the participant falls into from the Age Range Selector dropdown list DO NOT enter a Birth Date a
2. Status Select One Site Select One Y This is a partial screenshot of the Identify Groups Edit Form KIT Solutions 2013 10 Select the participants to be associated with this group by selecting the checkbox next to the appropriate participant name Note The participants assigned to the selected site will be displayed Note Use the Check All link to select all participants a To remove a participant uncheck the appropriate checkbox Note To remove all participants click the Uncheck All link b Ifa participant is not listed click the Add Participant link to go to the Identify Participant module to add a participant 11 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Hawaii User Manual 61 Participants Individual Participants Add Participan a Add Participant link Save Check All Uncheck All O Aliomanu Ben C Barnes Amos Kealia Makai Cancel This is a sample screenshot displaying the Identify Groups Edit Form KIT Solutions 2013 Hawaii User Manual Hawaii Information System for Substance Abuse Prevention 15 Bb a amp a A oO A Data Tools Knowledge base Communication Administration Help Assess 4 Plan Manage Track Identify Groups Setingsy 2 This module is used to create groups participants Home gt Manage gt Identify Groups
3. Desired Outcome Description Outcome Type Select One Baseline o Percentage Desired Percentage This is a partial screenshot displaying the Identify Outcomes Edit Form KIT Solutions 2013 9 Enter details about the outcome a Select a Measurement Tool from the dropdown list Details mr If Otheris selected specify the name of the measurement tool in the Description field Description b Select the type of test used from the Measurement Type dropdown list c Entera description of the measurement tool in the Description field d Enter the unit of measure e g hours days weeks using the Unit of Measure dropdown list e Enter the number of the unit of measure in the Duration field f Using the Staff checkboxes select the appropriate staff members who are associated with the outcome Note Use the lt Check All link to select all staff members i To remove a staff member uncheck the appropriate checkbox Note To remove all staff members click the Uncheck All link Unit of Select One v Measurement Staff Check All Uncheck Al Cl Admin Account C Malia Waiholua C lokepa Kalani C Leilani Nagahara Cl Ryan Endlish This is a partial screenshot displaying the Identify Outcomes Edit Form g To upload a document regarding the outcome first click the File Browse Browse button l
4. Upload File Upload Date Title Note This is a partial screenshot displaying the Report Single Services Edit Form You must add either Attendance Participants Groups or Demographics AND OR Population Based Information Attendance Site Anahola High Service Participants Check All Uncheck All O Aliomanu Ben C Barnes Amos Kealia Makai This is a sample screenshot of the Report Single Services Edit form displaying the Service Participants KIT Solutions 2013 b To select Service Groups click the amp expand button A list of Service Groups will appear Note The groups available under Service Groups were registered in the Identify Groups module The Service Groups link should be used if you know a recurring group has attended the single service If you use a Service Group DO NOT include the demographics of the group in the Demographics Breakdown section if additional attendees were at the service i Select the group name s to be associated with this service by selecting the checkbox next to the appropriate group name To select every name select the Check All checkbox a To remove a group uncheck the group name box ii Click the collapse button to hide the Service Groups grid c To enter Service Demographics information click the amp expand button A Demographic Breakdown list will appear i Enter the estimated number of participants in the Number of Participants
5. Browse Browse button Save button This is a partial screenshot displaying the Report Recurring Services Edit Form Cc yA o D a Save Cancel KIT Solutions 2013 Adding the Succeeding Recurring Services After adding the initial service for a group adding the succeeding services for the group is done slightly different Several fields are pre filled for you based on the initial service and cannot be changed Click Track from the Menu 2 Click Monitor amp Report Services from the Track Landing Page 3 Click Report Recurring Services from the Monitor 4 Report Services Landing Page 4 From the listing page click the Plus Sign to expand the program you wish to add a service for Note Click the Minus Sign to collapse the program 5 Click the Report Recurring Service Report Recurring Service link next to the planned service group pair name 6 The following fields will be filled in for you based on what was selected in the initial session Program Service Name CSAP Strategy Service Delivered and Primary IOM Category Fill in the rest of the fields see instructions from Adding an Initial Recurring Service Click the Save button Note To exit the screen without saving any of the details click the Cancel button Hawaii User Manual 76 HI S S AP Hawaii Information System yo tot Li Ve for Substance Abuse Prevention dmin 003 Logout gill Asses
6. Assess amp Plan Manage Track ane 2 gt ca aii Data Tools Knowledge bsse Communication Administration Help S t a ff Settings w a 2 Staff Module Create New Staff Member Home gt Administration gt Staff button Create New Staff Member Admin Account 1 1 0001 12 20 2012 Ryan Endlish 7 19 2012 9 11 2012 Malia Waiholua 6 20 2012 8 20 2012 Kai Kalani 8 20 2012 12 18 2012 Leilani Nagahara 8 20 2012 8 20 2012 Bane Young 10 30 2012 12 18 2012 This is a sample screenshot of the Staff Listing Page Staff Settings y 2 8 ee Home gt Administration gt Staff You may now Add an item General Information Salutation v First Name Last Name Title Status Active X Second Langauge v Start Date mm dd yyyy or mm dd yyyy This is a partial screenshot displaying the Staff Edit Form KIT Solutions 2013 5 Enter the staff member s Login Information a The Login Name will be the login name used by the staff member This may be anything that you choose Choosing a login name and Password scheme will simplify administration i e try using the first letter of the first name and the full last name with no spaces in between as the User ID b The Password field is where a temporary password is created for the staff member and can be any combination of alpha or numeric characters This password will be used along with the Login Name to log into the HISSAP Once a user logs in they can use the Change Password ar
7. Cancel button Hawaii User Manual 99 Site Contact Information First Name Last Name Work Phone 4 XXX XXX XXXX Save Button E fan This is a partial screenshot of the Identify Sites Edit Form KIT Solutions 2013 Editing a Site 1 Click Manage from the Menu 2 Click Identify Sites from the Manage Landing Page 3 From the Listing page select the site you wish to edit by clicking the Site Name link 4 The details will appear in the edit mode Make any changes needed to the details 5 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Site 1 Click Manage from the Menu 2 Click Identify Sites from the Manage Landing Page 3 From the Listing page select the site you wish to delete by clicking the Site Name link 4 The details will appear in the edit mode 5 Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note To cancel the deletion click the Cancel button 6 Notice that the site is no longer in the list Tips Hawaii Information System for Substance Abuse Prevention SIRDA a 2 oo a a 3 Data Tools Knowledge bsse Communication Administration Help Assess amp Plan Manage Track Identify Sites This module is used to create site
8. Create New Group CBT CSATRestiainan oonitive Rehavioral Therany for Child Sexual Abuse CBT Group Name Link CBT CSA2 Participant Therapy group 1 meets on monday Active xual Abuse CBT CSA Group Therapy Group 2 meets Tuesdays Active This is a sample screenshot of the Identify Groups Listing Page Participants Individual Parti Me e9s fromwebpage O Are you sure you wish to PERMANENTLY DELETE this record Y Crilley Mack Y Morris Ashley Vi Thompson Tatiana Delete Delete button This is a sample screenshot displaying Delete button on the Identify Groups Edit Form Save Cancel Editing a Group 1 Click Manage from the Menu 2 Click Identify Groups from the Manage Landing Page 3 From the Listing page select the identified group you wish to edit by clicking the Group Name link The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Group 1 Click Manage from the Menu 2 Click Identify Groups from the Manage Landing Page 3 From the Listing page select the identified group you wish to delete by clicking the Group Name link The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note
9. HISSAP Assess amp Plan Manage Track EH A af us 2 Administration Help Data Tools Knowledgebase Communication Propose Budget This module is used to enter a proposed annual budget Settings y ale Home gt Assess amp Plan gt Propose Budget Create Budget Create Budget button 2012 Proposed Budget Submitted This is a sample screenshot of the Propose Budget Listing Page Propose Budget This module is used to enter a proposed annual budget Settings y a e Home gt Assess Plan gt Propose Budget You may now Add an item Invoice Information Date Created 4 4 2013 ASO Log Number TR123 y Invoice Status New Total Contract Amount Total Expenses Balance Contract Amount Expenses This is a partial screenshot displaying the Report Invoices Edit Form KIT Solutions 2013 7 To upload any receipts related to the budget click the expand button to display the Upload Receipts section a To upload a document first click the Browse to the right of the File field b The Choose File window will open allowing you to select the document from your computer After selecting the file click the _ Open button The file path will appear in the File field c lf desired enter a title of the document in the Title field lf desired enter any notes regarding the document in the Note field Click the LUelead Upload button to upload the document
10. C CBT CSA1 C CBT CSA2 This is a sample screenshot of the Report Ad Hoc Services Edit form displaying the Service Groups KIT Solutions 2013 c To enter Service Demographics information click the expand button A Demographic Breakdown list will appear i Enter the estimated number of participants in the Number of Participants field li Enter the number of participants for each demographic type in the appropriate fields Age Gender Race and Ethnicity Note Under the Race category if a number is entered in the Other field enter the type of race in the Specify Other Race field a Inthe Mixed field enter the total for each Race category The fields below the Mixed field should equal to the total entered iii Click the Y collapse button to hide the Service Demographics grid 18 Click the Save button Note To exit the screen without saving any of the details click the Cancel button Tips Service Demographics Total Participants Number of 0 Participants Age 0 be o This is a partial screenshot displaying the Demographic Breakdown list from the Report Ad Hoc Services Edit Form Native Hawaiian or Other Pacific Islander Polynesian Mixed Polynesian 19 Total of Polynesians Participants Part Hawaiian This is a partial screenshot of the Demographics Breakdown Edit Form e You may enter both Service Participants Groups and Demogra
11. Hawalli HIS5SA P orsubstance Abuse Prevention USER MANUAL VERSION 1 4 MARCH 2013 KIT Solutions LLC 5700 Corporate Dr Suite 530 Pittsburgh PA 15237 Ph 888 600 4777 Fax 412 366 7199 hisupport kitsolutions net TABLE OF CONTENTS a A tenet ext eee 6 Recommended Comp OC UNAS Ae AA o A 6 ADICA ION INAVIC IM O oia cattustatenaciecege termes adeactenamniiva ips ariba R eiaueudtetmnesrae 7 nn o oo A eE Eno OO EE 7 Eto o o APP e 9 LEUNG Lo OG EP OPE PA o E o o o 6 10 A e E o ro E E e EU DUO 12 Data Held a a BUON sienpre torear aero E 13 A o xP e op no O E oil OOO Eno ese sraadeptensames 14 nn e OIE OU OE UE EE o OE UE OO O A 14 SINS e uu Eo OO Ei O E li 6 FOO EEC R 15 ol o EC E O PO steady eaneniascsaedseadsicdanaienudencegniatssacnuecacae uote E E E onions esnncuseteuntaaacuseagnest 16 FORGO OUr LOJN PAPA ROA Un UE In e PAR PO O e UA OE ER 17 Sp eo oO ple y PPP O A 18 NO ACCOUN ine ne ener E eee ete t ee ete ee ee ee ee ee ee re eee ee 19 Activating YoUr AG COUIAL sscecotastnetwdcancnasescsnteedcanaicatectut etsacaacqidesbtedsocanasbeatntic ancasepeedneseetormtceaheawassqactniteacancnasateuntdudsacaaceeachuttetconaaapusavnitedaatabsabiahntdeteanecabecusnitedecnutaahaatmitadeanseipetermics 20 ROO UU 5 OOO P e e e E e 0 EE E UE ECO E 21 ASS Nin EN E N 23 OTM AC r Er o O A e E O EA A 23 ao A e o e re UE 8 OE A 23 o e AO A eo 25 CA A e a a weaticeallaen sce a a E a
12. Note To cancel the deletion click the Cancel button a Youwill receive a confirmation message asking if you are sure b Click the OK button to confirm the change 7 Notice that the service date is no longer in the list Hawaii User Manual 85 Hawaii Information System HI Ss SAP for Substance Abuse Prevention EH ane aii Data Tools Knowledge base Communicstion Administration Help Report Ad Hoc Services Assess amp Plan Manage Track Settings Y Ia This module is used to report and manage ad hoc services Home gt Track gt Monitor 4 Report Services gt Report Ad Hoc Services 1 AACROSS AGES Add Ad Hoc Service 2 All Stars Add Ad Hoc Service 3 CMCA Add Ad Hoc Service 3 1 8 8 2011 Ad hoc Compliance check Submitted Service Date Link 4 Colorado Youth Leadership Project Add Ad Hoc Service 5 Early Risers Skills for Success Add Ad Hoc Service 6 Maui Hero Project Add Ad Hoc Service This is a sample screenshot of the Report Ad Hoc Services Listing Page You must add either Attendance ParticipanterouncacDomoaranbicol ANDAR RonulatioaBlacadiaformation Attendance Message from webpage x Service Participants a gt OK button Senice Demographics Delete button E Delete 2 J amp re you sure you wish to PERMANENTLY DELETE this record Save Cancel This is a sample screenshot displaying Delete button on the Report Ad Hoc Services Edit Form KIT Soluti
13. Participants Age E T 04 0 This is a partial screenshot of the Demographics Breakdown Edit Form KIT Solutions 2013 i In the Mixed field enter the total for each Race category The fields below the Mixed field should equal to the total entered c Click the El collapse button to hide the Service Demographics fields 13 Enter the proposed cost of the services in the Proposed Cost field 14 Select the type to indicate whether the activity will be Recurring or Single from the Service Type radio buttons a lf Single is selected as the Service Type two new fields will appear i Enter the expected date of the first service in the Expected Service Date field as mm dd yyyy or mm dd yyyy li Enter the planned length of the services in the Proposed Session Length field by entering the amount in the field and selecting whether the duration is being tracked by hour days weeks or months If hours were selected you may also add any minutes from the mins dropdown list Note You may leave a zero 0 in one of the fields but at least one 1 of the fields must have an amount higher than zero 0 Hawaii User Manual 44 Native Hawaiian or Other Pacific Islander Polynesian Mixed Polynesian 19 Total of Polynesians Participants Part Hawaiian This is a partial screenshot of the Demographics Breakdown Edit Form Proposed Cost Service Type Recurring O Single This is a partial screenshot
14. This module is used to report program outcomes Home gt Track gt Report Program Outcomes Create New Program Outcome Program Outcome Pron 12 17 2012 Not Submitted Submi 12 17 2012 Submitted ognitive Behavioral Therapy for Child Sexual Abuse CBT CSA test Post Test Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA test Post Test This is a sample screenshot displaying the Report Program Outcomes Listing Page e The default status is Not Submitted If the outcome is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual KIT Solutions 2013 Monitor amp Report Results This module is used to track and report monthly and yearly results Results amp Learning Monthly Report PATS IS AT uee bc Preveo Assess amp Plan Manage Track EES 7 por cay 21 The Results amp Learning Monthly Report module is used to report your monthly results Data Tools Knowledge bas Communication Administration Help Results amp Learning Monthly Report Setingsy 2 Adding a Monthly Report 1 Click Track from the Menu Home gt Track gt Monitor 8 Report Results gt Results 8 2 Click Monitor amp Report Results from the Track Landing Page Create New Monthly Results 3 Click Results amp Learning Monthly Report from the Monitor 4 Report Results Landing Page 4 Click th
15. a E l i i 0 Hours 0 Y mins 0 Hours 0 Y mins i Direct Hours time spent face to face at the service oa Ml RA eilani Nagahara 0 Hours 9 mins 0 Hours 9 mins li Indirect Hours time spent on preparing and or performing follow sane Young 0 Hours 0 Mins 0 Hours 0 Mins up duties for the service Indirect Hours are any support time associated with the service b Click the collapse button to hide the staff grid This is a sample screenshot displaying the Report Ad Hoc Services Edit Form Hawaii User Manual 82 O KIT Solutions 2013 17 Enter in the Attendance information using the amp expand buttons available Service Participants Service Groups and or Demographics Breakdown You may use one 1 of the following or a combination of all three 3 a To select Service Participants click the expand button A list of registered participants will appear i Select the participants to be associated with this service by selecting the checkbox next to the appropriate participant name Note Click the lt Check All link to select all service participants Note The participant names must be identified in the Identify Participants section to be available here a To remove a participant uncheck the participant name box Note To remove all participants click the Uncheck All link li Click the collapse button to hide the Service Participants grid
16. 09 20 2011 Remove The details will appear in the edit mode 09 21 2011 Remove Serer sere 09 23 2011 Remov Click the P Delete button emove Note To cancel the deletion click the Cancel button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the change 6 Notice that the event is no longer in the list Save Cancel Delete This is a sample screenshot displaying Delete button on the Events Manager Edit Form Hawaii User Manual 107 KIT Solutions 2013 Message Board The Message Board module allows the state to post message on the Home page to be viewable by all users and allows CPCs to post messages viewable by all users within their own region Adding a Message 1 Click Communication from the main menu 2 Click Events Manager from the Communication Landing Page 3 Click the restsNewMessase Create New Message button 4 Enter a brief description of the message to identify it by in the Title field 5 Enter a description of the message in the Body field 6 Enter the date the message will begin appearing on the Home page in the Begin Date field as mm dd yyyy or mm dd yyyy 7 Enter the last day the message will appear on the Home page in the End Date field as mm dd yyyy or mm dd yyyy Click the Save button Note To exit the screen without saving any of the details click the Cancel button Hawaii User Manual 108 Hawaii In
17. 1 of the following or a combination of both a To select Service Participants click the expand button A list of registered participants for that site will appear Select the participants to be associated with this service by selecting the checkbox next to the appropriate participant name To select every name select the Check All checkbox Note The participant names must be identified in the Identify Participants section to be available here a To remove a participant uncheck the participant name box ii Click the El collapse button to hide the Service Participants grid b To enter Service Demographics information click the amp expand button A Demographic Breakdown list will appear i Enter the estimated number of participants in the Number of Participants field li Enter the number of participants for each demographic type in the appropriate fields Age Gender Race and Ethnicity Note Under the Race category if a number is entered in the Other field enter the type of race in the Specify Other Race field Hawaii User Manual 74 Note Attendance Service Participants Check All Uncheck All Pursifull Alii Dilbert Cameron Dittemore Kaleialoha Kroft Makoa Lascala Kealohi Mcspedon Albert John Pittard Kamuela This is a partial screenshot displaying the Report Recurring Services Edit Form Service Demographics A Total Participants Number of 0 Participan
18. 3 Click the rateNewEvent Create New Event button HISSAP Meeting This is a sample screenshot displaying the Events Manager Listing Page Events Manager Setingsy This module is used to add events to the Event Calendar Only Prevention related events should be placed on the Events Calendar This is not intended to act as a personal calendar Home gt Communication gt Events Manager 4 Enter a brief description of the event to identify it by in the Title field ARA N Aarne 5 Enter a description of the event in the Body field 6 Enter the event s website address in the Event URL field sd Event URL This is a partial screenshot displaying the Events Manager Edit Form Hawaii User Manual 105 O KIT Solutions 2013 7 To select the date s the event will take place use the Calendar a The month is defaulted to the current month b To select an event date within the current month click on the specific date c To remove a date click on the EEmove Remove link to the right of the 16 17 18 19 Event date date l aaa Save butt d To select an upcoming month click on the month in the right hand corner 1 072012 Remove until you get to the desired month Then proceed to select the date s z0 MS 8 Click the Save button Note To exit the screen without saving any of the details click the Cancel button This is a partial screenshot dis
19. KIT Solutions 2013 LOGIN PROCEDURE Connect to the Internet using an Internet browser In the Address Location box type in the following address and press enter Live Data https kitservices2 kithost net niprevent 1 Type the login name provided by your acting administrator in the Login Name field 2 Type the password in the Password field 3 Type in your site identification into the Site ID field 4 Click the Login button Hawaii User Manual 16 Hawaii Information System HISSAP Track E A gT Data Tools for Substance Abuse Prevention Knowledge base Communication Administration Help Assess amp Plan Manage Home Hawaii ADAD Prevention System Settings v ae Login to Hawaii ADAD Prevention System You are logging into the new 2012 2013 HISSAP system To access the previous A system click the link at the bottom of this page Server Maintenance Login Name l Normal Maintenance on Sunday 10 14 2012 10PM to Password 4AM EST Site ID Hosting Maintenance Hosting Maintenance on Friday 11 2 2012 10PM EST to lt Login Button Center on the Family This is a screenshot displaying the Login Screen forgot my Password Click here to access the 2011 2012 HISSAP system KIT Solutions 2013 Tips e tis important to remember that passwords are case sensitive whereas Login Names are not case sensitive e Passw
20. Plan Develop a plan by setting up programs and services Notification Title Note Notifications displayed on the Home page are entered at the State level e Manage Manage groups and assign individual participants e Track Track services performed by registered groups and monitor participation This is a partial screenshot of the Home page displaying an open Message Hawaii User Manual 21 KIT Solutions 2013 Prevention Steps and Other Tools e The Prevention Steps located on the Home page provide users with the best sequence in which to complete their data entry Start at planning and work your way from top to bottom of the Prevention Steps list to ensure all required data is entered in the proper order e The Other Tools section of the Home page provides a collection of helpful modules to assist in the data entry process Information such as reports messages and events staff registration and technical support can all be accessed through the Other Tools list Hawaii User Manual 22 Messages Welcome to HISSAP Assess amp Plan dis 1 Develop a plan by setting up programs and services Manage Events Manage groups and assign individual participants e Track Track services performed by registered groups and monitor participation Prevention Steps Other Tools Data Tools Generate reports to assist with tracking monitoring and assessing prevention activities e Knowledge base Portal to additional prev
21. Report Results gt Results amp Learning Monthly Report 4 From the listing page click the Submit Submit link to the right of the Report Month Report for the Month of Submission Date Oe 5 The status of the service will change to Submitted neues o eum cl This is a sample screenshot displaying the Results amp Learning Monthly Report Listing Page Create New Monthly Results Submit Tips e A report cannot be edited or deleted after it is submitted e The default status is Not Submitted If the report is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual 93 KIT Solutions 2013 Results amp Learning Year End Program Report The Results amp Learning Year End Report module is used to report your year end results Adding a Year End Program Report 1 2 3 8 Click Track from the Menu Click Monitor amp Report Results from the Track Landing Page Click Results amp Learning Year End Program Report from the Monitor amp Report Results Landing Page Click the create New Yeariy Resuts Create New Yearly Results button select the staff member who prepared the report from the Prepared By dropdown list Enter the end date of the fiscal year in the Year Ending field as mm dd yyyy or mm dd yyyy Enter the answer to each question in the appropriate field below the questions a For question
22. Requested Hawaii User Manual 86 KIT Solutions 2013 aj Hawaii Information System Report Program Outcomes HI Ss SAP for Substance Abuse Prevention This module is used to report program outcomes Assess a Pian Manage Track i A pE A sl Report Program Outcomes Setingsy E Adding a Program Outcome This module is used to report program outcomes Create New Program Home gt Track gt Report Program Outcomes 1 Click Track from the Menu _ comba 2 Click Report Program Outcomes from the Track Landing Page z 3 Click the Create New Program Outcome Create New Program Outcome button This is a sample screenshot displaying the Report Program Outcomes Listing Page Home gt Track gt Report Program Outcomes You may now Add an item Program Outcome Information 4 Select a Program from the dropdown list Provider Alu Like Anahola 5 Select a Measurement Tool from the dropdown list Aso Log Number TR123 a If Other Please Specify is selected enter the name of the measurement Program Select One v tool in the Specify Other Measurement Tool field Sy ares 6 Select an outcome type from the Type dropdown list Type Select One 7 Enter a description of the outcome in the Summary field 8 Enter the date the measurement tool was given in the Measurement Date field as mm dd yyyy or mm dd yyyy Measurement Date mm dd yyyy or mm dd yyyy This is
23. Settings y a This module is used to report program outcomes Home gt Track gt Report Program Outcomes Create New Program C Program Outcome link ubmit Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA test Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA test ram Outcomes Type Post Test Post Test Program Outcome 12 17 2012 Not Submitted 12 17 2012 Submitted This is a sample screenshot displaying the Report Program Outcomes Listing Page Upload Files Supplementary Data E x Measurement fil Message from webpage File J Are you sure you wish to PERMANENTLY DELETE this record Cancel Delete button File Upload Date Save Cancel Delete This is a sample screenshot displaying Delete button on the Report Program Outcomes Edit Form 89 O KIT Solutions 2013 Submitting a Program Outcome 1 Click Track from the Menu 2 Click Report Program Outcomes from the Track Landing Page 3 From the listing page click the ubmi Submit link to the right of the service name 4 The status of the service will change to Submitted Tips e Anoutcome cannot be edited or deleted after it is submitted Hawaii Information System for Substance Abuse Prevention HISSAP Assess amp Plan Manage Track EH 2 ee piii Datas Tools Knowledge base Communication Administration Help Report Program Outcomes setingsy
24. The Service Participants link should be used if you are tracking individual attendance at the service or you know a participant from a recurring group has attended the service b To select Service Groups click the E expand button A list of Service Groups will appear l Select the group name s to be associated with this service by selecting the checkbox next to the appropriate group name Note Click the lt Check All link to select all service groups a To remove a group uncheck the group name box Note To remove groups click the Uncheck All link li Click the collapse button to hide the Service Groups grid The groups available under Service Groups were registered in the Identify Groups module The Service Groups link should be used if you know a recurring group has attended the single service If you use a Service Group DO NOT include the demographics of the group in the Demographics Breakdown section if additional attendees were at the service Hawaii User Manual Attendance ou must add either Attendance Participants Groups or Demographics AND OR Population Based Information Service Participants ah Check All Uncheck All JAliomanu Ben C Ching Tomika LJ Kealia Makai J Yokoono Alani Cl Barnes Amos Hara Sato Cl Polimalu Como This is a sample screenshot of the Report Ad Hoc Services Edit form displaying the Service Participants Service Groups a Service Groups Check All Uncheck All
25. _ Title Note Save Cancel This is a sample screenshot displaying the Report Program Outcomes Edit Form 88 KIT Solutions 2013 Editing a Program Outcome 1 Click Track from the Menu 2 Click Report Program Outcomes from the Track Landing Page 3 From the Listing Page select the outcome you wish to edit by clicking the Program Outcome link Note Once a service is submitted it cannot be edited The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Program Outcome 1 Click Track from the Menu 2 Click Report Program Outcomes from the Track Landing Page 3 From the Listing Page select the outcome you wish to delete by clicking the Program Outcome link Note Once a service is submitted it cannot be deleted The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the change Note To cancel the deletion click the Cancel button 6 Notice that the report is no longer in the list Hawaii User Manual Hawaii Information System HI a SAP for Substance Abuse Prevention A jo ail Data Tools Knowledge bsse Communication Administration Help Assess amp Plan Manage Track Report Program Outcomes
26. aeni AMICI AUN S ororen E e E E e eE ER O Zo e 57 AGUNA Parc eera EE aia 57 EMG GIO AMM POPE PP7ugO0 Pl Ei a Eo E edo T 59 lle AIM AAA oe o o Q o o OEA 59 PEU A a o A e o EEE OA 60 AIN E OUD AAA A 60 ECCT FUG ALOU sparse seee state ects E e Pe e o RU faa A stad ae sien rer stiak oenvenieeeve eae 62 CA AP e o O OO o lt a 62 AP o AAA ECE E6565 63 MONOS REDO SONIC airada 63 e A A ee eer 63 alo alos Loli o OMA A Eo A A 63 o e o E E A E 69 Hawaii User Manual 3 O KIT Solutions 2013 CA e e e Eo O OA 69 UA 70 Report Recurring Services A oq A e 71 Adal an NAIR OUI ENGNG SONICO acondicionada raid 71 Adding The Succeeding Recurring Services cecccnecscscnecstcacmtccdeacae lt abcenhd icdesonach triddedewstidsuassidshdchbdedecsnddnatiwaldsdeoasessulicshdde Qecwnesshtirwadeudhaastcsticesi se dacuncabhiiouhdeddeoeshasanaeabaddeocmaadhes cient 76 o e em o A PP o Oe 77 Ele lao Ro AO OE PA o UE o E 78 SU ooo stcneecnaseeunsadeds 79 A o A e eo e CO O o PO OO E PA 80 PRICING ANN Ad ROC DIV e A o quo o e 0 A 80 o A oe P e 85 eo e eaei aiaia iiare iiai 85 UOT eal AHO o ENIGO ME e eN o E o 86 CL e e o 0 ERE AA A E E enna N A AEN AE 87 eo A e EE a ro oe 87 Editind a Proa UICN cantata 89 PSS IG PPP E e 89 Submitting a Programi OUCOM erotismo iii date 90 KONO SADORN giclee et eter E a Te ee T ee ee E S E 91 AA on A 91 o o e e Polo O EE OE a e o ii O 91 EMO A MOMAY OO crip e
27. b If desired enter a title of the document in the Title field c If desired enter any notes regarding the document in the Note field Click the LUelead Upload button to upload the document to the HISSAP database A link of the file will appear in the grid below 10 Click the Save button Note To exit the screen without saving any of the details click the Cancel button Tips Communication Add Provider Note link Add Provider Note Remee Remove link This is a screenshot displaying the Communication section of the Program Submission Edit Form Upload Supporting Documents File Title Browse button Note Upload Date Upload button Save Cancel This is a screenshot displaying the Upload Supporting Documents section of the Program Submission Edit Form e f ADAD has entered any notes regarding your program submission it will appear under the Communication section beneath the Add ADAD Note link Hawaii User Manual KIT Solutions 2013 Editing a Program Submission 1 2 3 Click Assess amp Plan from the Menu Click Program Submission from the Assess amp Plan Landing Page From the Listing page select the program you wish to edit by clicking the Name link The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel butt
28. field li Enter the number of participants for each demographic type in the appropriate fields Age Gender Race and Ethnicity Note Under the Race category if a number is entered in the Other field enter the type of race in the Specify Other Race field Hawaii User Manual 67 Service Groups a A Tar Service Groups KIKM Lunch FY 2011 12 This is a partial screenshot of the Report Single Services Edit form displaying the Service Groups Service Demographics Total Participants Number of 0 Participants Age 04 0 This is a partial screenshot displaying the Demographic Breakdown list from the Report Single Services Edit Form KIT Solutions 2013 Native Hawaiian or Other Pacific Islander Polynesian a Inthe Mixed field enter the total for each Race category Mixed Polynesi n n ha Mivad E olynesian 19 i The fields below the Mixed field should equal to the total A Total of Polynesians Participants entered ES iii Click the collapse button to hide the Service Demographics Native Hawaiian or grid Part Hawaiian Note To exit the screen without saving any of the details click the Cancel button Tongan This is a partial screenshot of the Demographics Breakdown Edit Form Tips e You may enter both Service Participants Groups and Demographics Breakdown However if you select any Participants or Groups DO NOT enter the number from the Group in the Demograph
29. field Re type the new password in the Confirm New Password field Click the Save button Note To exit the screen without saving any of the changes click the Cancel button a You will receive a confirmation message indicating the password was changed successfully E SY Tips e tis important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire Hawaii User Manual 116 ISS AT otto i i Sib Data Tools Knowledge base Communication Administration Help Assess 4 Plan Manage Track Change Password Change Password Module Home gt Administration gt Change Password You may now Edit this item p Password Information EZ Settings y a t Current Password New Password Confirm New Save button Password Save Cancel This is a screenshot of the Change Password Edit Form KIT Solutions 2013
30. gt En Dats Tools Knowledgebase Communication Administration Help Report Single Services amp 8 Settings Y This module is used to report one time services Home gt Track gt Monitor amp Report Services gt Report Single Services Proarams Report Sinale Service link 1 AACROSS AGES 1 1 AA Services Report Single Service 1 2 B Testy Report Single Service 1 3 B Test Service 1 Report Single Service 2 All Stars 3 CMCA 4 Colorado Youth Leadership Project 5 Early Risers Skills for Success 6 Maui Hero Project 7 Referrals 8 WAVES I I I I I This is a sample screenshot of the Report Single Services Listing Page KIT Solutions 2013 6 The following fields will be displayed for you based on what was selected from the Listing Page Service Name Program CSAP Strategy Service Delivered and Primary IOM Category 7 Enter the date of the service in the Service Date field as mm dd yyyy or mm dd yy yy 8 Select whether the service took place at a school or within the county from the Service Location dropdown list a A grid of counties or high schools will display Use the checkboxes to select the appropriate locations Note Click the Check All link to select all locations b To remove a location uncheck the appropriate checkbox Note To remove all locations click the Uncheck All link 9 Select the type of location the service took
31. 2012 test Not Submitted Submit 6 The details will appear in the edit mode Make any changes needed to the 1 1 5 10 1 2012 test Rejected details This is a sample screenshot of the Report Single Services Listing Page 7 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button You must add either Attendance Participanste Crounc or Domoaroobice ANDIOR Ronulotion Raocadinformation Deleting a Single Service Attendance Message from webpage x 1 Click Track trom the M enu a Participants 2 Are you sure you wish to PERMANENTLY DELETE this record 2 Click Monitor amp Report Services from the Track Landing Page Senice Groups 3 Click Report Single Services from the Monitor amp Report Services Landing Page BH e ervice Demographics 4 From the listing page click the Plus Sign to expand the program you wish to Delete button delete a service for Note Click the Minus Sign to collapse the program Save Cancel Delete 5 Select the activity you wish to delete by clicking the service date link This is a sample screenshot displaying Delete button on the Report Single Services Edit Form Note Once a service is submitted it cannot be deleted The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the
32. 2B This module is used to manage contracts and upload RFPs Home gt Assess amp Plan gt Contracts ee ee ee ee ee eee dd ee ee ee ee eee eg hanno sans PPO EP PPP PPP PPP PPP PPP PPP PPP PPP PPP PPP OPP PPP PPP PPP PP PPP A PPP PPP PPP PPP POPP PPP PPP PPP ree sy fT Basic Information Contract Name SAPT Contract ASO Log Number 123 Status File Title Note Upload Date Save Cancel Delete Delete button This is a sample screenshot displaying the Contracts Edit Form KIT Solutions 2013 Program Submission The Program Submission module is used to propose new programs Programs must be approved prior to implementation Adding a Program Submission 1 Click Assess amp Plan from the Menu 2 Click Program Submission from the Assess 4 Plan Landing Page 3 Click the reeNewProsram Create New Program button 4 The State Acceptance field will appear as Under Review for all new programs entered This status will change once the program is reviewed by ADAD 5 Enter a brief description of the program to identify it by in the Strategy Name field 6 Enter a description of the program in the Description field Hawaii User Manual 26 isl 1 5 SAP Su co ABE Proven Assess amp Plan Manage Track Eis Pal nn lie ail Data Tools Knowledge bass Communication Administration Help Program Submission Setingsy 2 This module is used to propose n
33. 4 Click the os Plane senice Add Planned Service link next to the identified program pog aeee sone Beer Outlets Not Submitted Submi Recurring Service Single Service This is a sample screenshot of the Identify Services Listing Page Identify Services Setingsy This module is used to plan services 5 Enter the name of the services to identify them by in the Service Name field Home gt Assess amp Plan gt Plan Programs Senices gt Identify Services 6 Enter a description of the services in the Description field ecc rti Planned Service Information 7 The Program will be displayed for you based on what was selected from the Listing Page 8 Select the CSAP strategy that will be used for the services from the CSAP Strategy dropdown list 9 Select the description of service from the Service Delivered dropdown list Description Note Selections for this dropdown list will be available once a CSAP Strategy has been selected CSAP Strategy Select One Service Delivered This is a sample screenshot of the Identify Services Edit Form Hawaii User Manual 42 KIT Solutions 2013 10 Select the IOM category for the services from the Primary IOM Category dropdown list a Universal Direct Interventions directly serve an identifiable group of participants but who have not been identified on the basis of individual risk multi session programs school or community
34. 4 click the Click here to view population Demographic data Click here to view population Demographic data to view the Service Demographics By Year Month Optional report which displays demographic data from services entered within the year Click here to view the Strategies and Activities used b For question 5 click the Click here to view the Strategies and Activities used button to view the Strategies and Activities Used Based on The Year report which displays these numbers broken down by provider Click the Save button to submit the report Note To exit the screen without saving any of the changes click the Cancel button Hawaii User Manual 94 Ji 1 1 so SAP SUECO ABUS Pro Nan i Igy Data Tools Knowledge base Communication Administration Help Assess amp Plan Manage Track sre 4 Results 8 Learning Year End Program Report Setingsy Q Report your Yearly results Home gt Track gt Monitor amp Report Results gt Results amp Lea Create New Yearly Create New Yearly Results Results button port Year End Date Submission Date A 2012 Kai Kalani Not Submitted Submit This is a sample screenshot displaying the Results amp Learning Year End Program Report Listing Page 10 Please describe any new program activity that proved to be effective 11 What other comments or observation do you have that will help ADAD understand your organization s partnership
35. CSA is a treatment approach designed Therapy for Child Sexual t Program Name link suffered sexual abuse overcome posttraumatic stress Abuse CBT CSA disorder PTSD depression and other behavioral and emotional difficulties Approved This is a sample screenshot displaying the Plan Programs Listing Page SIG PI Message from webpage E State 4 Delete Delete button This is a sample screenshot displaying Delete button on the Plan Programs Edit Form Save Cancel KIT Solutions 2013 Submitting a Planned Program Click Assess amp Plan from the Menu Click Plan Programs Services from the Assess amp Plan Landing Page Click Plan Programs from the Plan Programs Services Landing Page From the Listing page click the Suba Submit link to the right of the Program Name 5 The status of the service will change to Submitted a eS i T Tips e Aplanned program cannot be edited or deleted after it is submitted Plan Programs setingsy 20 This module is used to plan programs Home gt Assess Plan gt Plan Programs Services gt Plan Programs Create New Program si Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA is Cognitive Behavioral Therapy l designed to help children and adolescents who have suffered sexual abuse overcome for Child Sexual Abuse E i l Ap CBT OSA A ais stress disorder PTSD depression and other behavioral and emotional A comprehensive alco
36. Form KIT Solutions 2013 b Enter the Other Current Expenses in the appropriate fields i For several fields click the Yetalls Details link to the right of the field li Enter the appropriate expenses and click the Add Update Add Update link or Sum Total Sum Total link Note Click the lear Clear link to clear all entries iii Click the 22 Save link when finished Note Click the Reset link to reset your answers or click the cance Cancel link to return to the Create Invoices Edit Form iv The Other Current Expenses Subtotal will automatically calculate for you c Enter the Transportation Subsistence Per Diem and Equipment Expenses by clicking the Y 2 s Details link to the right of the field Enter the appropriate expenses and click the Add Update link to add the totals to the grid below Note Click the Clear Clear link to clear all entries li Click the Save Save link when finished Note Click the St Reset link to reset your answers or click the Cancel Cancel link to return to the Create Invoices Edit Form iii The Subtotals will automatically calculate for you will automatically calculate for you Hawaii User Manual Propose Budget Setingsy Q This module is used to enter a proposed annual budget Home gt Assess amp Plan gt Propose Budget You may now Add an item Other Current Expenses _ SSS SKC jq Invoice
37. To cancel the deletion click the Cancel button 6 Notice that the identified group is no longer in the list Tips e A Group cannot be deleted if it is associated with any services In these instances set the Group s Status to Inactive KIT Solutions 2013 TRACK Eo zaga The Track module is used track the services performed by registered group and monitor participants Monitor amp Report Services The Monitor amp Report Services module is used to report services Report Single Services Single Services are one time prevention services that may or may not be based upon theory and or empirical evidence Single services include annual events like Red Ribbon Day school assemblies health fairs etc and may or may not be replicable across settings You must identify your services in the Identify Services module before entering single services Adding a Single Service 1 Click Track from the Menu 2 Click Monitor amp Report Services from the Track Landing Page 3 Click Report Single Services from the Monitor amp report Services Landing Page 4 Click the Plus Sign to expand the program you wish to add a service to Note Click the Minus Sign to collapse the program 5 Click the Eeport Single Service Report Single Service link next to the planned Service Hawaii User Manual Hawaii Information System for Substance Abuse Prevention gill HISSAP Assess amp Plan Manage Track ij 2
38. UCR Youth Risk Behavior Survey YRBS Youth Tobacco Survey YTS Other Save Details button Save Details Consequences Resources Gaps Data Sources Save button Save Cancel This is a partial screenshot displaying the Identify Problems Edit Form KIT Solutions 2013 Editing a Problem Statement 1 Click Assess amp Plan from the Menu 2 Click Identify Problems from the Assess 4 Plan Landing page 3 From the Listing page select the problem statement you wish to edit by clicking the problem statement s Description link 4 The details will appear in the edit mode Make any changes needed to the details a To edit problem statement details within the grid click the amp Edit link to the right of a problem statement detail i The details will populate on the edit form ii Click the 57 eis statement details Note Click the Clear button to remove all details currently entered b To delete problem statement details click the e Delete link to the right of a problem statement detail i You will receive a confirmation message asking if you are sure li Click the OK button to confirm the change iii Notice that the problem statement details are no longer in the list 5 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Save Details button to save the problem Hawaii User Manual Hawaii Informat
39. a confirmation message asking if you are sure Delete button Save Cancel Delete b Click the OK button to confirm the change Note To cancel the deletion click the Cancel button This is a sample screenshot displaying Delete button on the Propose Budget Edit Form 6 Notice that the record is no longer in the list Hawaii User Manual 52 O KIT Solutions 2013 HISSAP orsubstance Abuse Prevention Submitting an Invoice Assess amp Plan Manage Track E A wl a ail 1 Click Assess amp Plan from the Menu Propose Budget a ie 2 Click Propose Budget from the Assess amp Plan Landing Page This module is used to enter a proposed annual budget 3 From the listing page click the sumt Submit link to the right of the Invoice comune ii 4 The status of the invoice will change to Submitted Submit link 2012 Proposed Budget Submit This is a sample screenshot displaying Propose Budget Listing Page Tips e An invoice cannot be edited or deleted after it is submitted e The default status is New If the invoice is approved at the state level the status will change to Approved If it is rejected the status will change to Denied Hawaii User Manual 53 KIT Solutions 2013 MANAGE The Manage module is used to create sites manage groups and assign individual participants NC Hawaii Information System Identify Sites HI S SAP for Substance Abuse Prevention Each group is assigned to a site
40. an outcome uncheck the appropriate checkbox Note To remove all outcomes click the Uncheck All link Using the Factors checkboxes select the risk and protective factors associated with the program Note Use the Check All link to select all factors a To remove a factor uncheck the appropriate checkbox Note To remove all factors click the Uncheck All link Hawaii User Manual Start Date mm dd yyyy or mm dd yyyy Target Completion Date mm dd yyyy or mm dd yyyy Notes Will this program be modified from original design This is a partial screenshot displaying the Plan Programs Edit Form a at Problems Check Al Uncheck Al Problem 1 Problem 2 El Problem 3 Fl Peer use of ATOD Perceived availability of ATOD Outcomes Check An Uncheck Al E Outcome 1 Outcome 2 E Outcome 3 Outcome 4 Fl Promote Perception of risk of alcohol use among Youth ages 12 17 er E Factors Check AN Uncheck All E P An emotionally supportive parental family milieu P Association with peers who are involved school recreation religion or other activities 7 P Belief in moral order This is a partial screenshot displaying the Plan Programs Edit Form KIT Solutions 2013 17 To select Service Populations associated with the program click the expand button A grid will appear listing all of the Service Populations a Select the p
41. based parenting etc programs for the general population all 6th grade students at a school etc b Universal Indirect Interventions support population based programs and strategies including information dissemination Health fairs school assemblies PSAs coalition building media events environmental strategies etc C Selective Activities targeted to individuals or a subgroup of a population whose risk of developing a disorder is significantly higher than average d Indicated Activities targeted to individuals in high risk environments identified as having minimal but detectable signs or symptoms foreshadowing disorder or having biological markers indicating predisposition for disorder but not yet meeting diagnostic levels 11 Enter the estimated number of persons to be served in the Proposed Number of Persons to Serve field 12 To enter service demographic information click the expand button New fields will appear allowing you to enter the demographic information a Enter the total number of participants in the Number of Participants field b Enter the number of participants for each demographic type in the appropriate fields Age Gender Race and Ethnicity Hawaii User Manual 43 Primary OM Indicated Category Proposed Number of Persons to Serve This is a partial screenshot of the Identify Services Edit Form Service Demographics Total Participants Number of 0
42. ie 25 Podam Suomis S Oeno E E eo o PA S E E gee unt eos eee ese eee ses 26 o A e EE oo A A O E A 26 0 l plo po Progam Vo plo ieie A o o Pen 28 Dalcin a Proa SUD ISO cadrete 28 AP A E OO N 29 Adding a Problem Statement ssissisissiinser siisii an einas in E iieaeoe e EE eean tai 29 Sohe eael E EE e o A eno oo 31 Deleting a Problem Statement ereccion eee cece cedo 32 O A e o A EE ES E EE EE E 33 Rading IO Vio o 1 E eo A eee E E E OAR 33 P o AA eo 35 Hawaii User Manual 2 O KIT Solutions 2013 Peen an UICN sonia 36 Pian OC Mel Se WNC OS aiee a E odds 37 AA FOCI S eroria o E A o PP A 37 Addn Ponne a Pro rA rene 37 EDO aN AM Ge FOG ee e oi o o Un E A lt n 40 DEERE ROOTA AE o E E o E 40 SUO Paed OMAN e oo E OA e a EE e 41 ela ES CSS AT A E o nn ne e o A 42 AP e e e o o III 42 o E e E E Ue EA AE 46 Moi o EP eo a A 46 SUMING a Planned SEVICE acicate tala 47 FLOPOSe BUAYOl an ee 48 O rea 48 EON po 0010 Vo o stones car waitin dot patie cisterns ae emalin da allots o o IO O Go pac O 52 BERING AEN NYO ey streetcars te weet easier ty eo o Eno 52 OMUNO AN HAN ONG AP PP o o E E 53 Ju relarelo pcies de actnte ce mason enetmtte oe e EEE A e Eo PPP oo E O 94 nn e er E o eee cea ntsc orca eke tease adeeaeancece see psaee 54 ROANGA SIUC A e oi E E e 54 0 1 plo Ae SU spt p cence ces paces sete nn o Sn e Pi E ECO A 56 A e E pena A ONE E E A TE A T AE TE E EE sagcntinoenc 56
43. next to the planned service group pair to display the service dates Note Click the minus sign to collapse the service Select the service you wish to delete by clicking the service date link Note Once a service is submitted it cannot be deleted The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the change Note To cancel the deletion click the Cancel button Notice that the service date is no longer in the list Hawaii User Manual 78 Evaluation Summary Note Message from webpage O Are you sure you wish to PERMANENTLY DELETE this record Upload Files Supplementary D4 Title Note Upload Date Delete Save Cancel This is a sample screenshot displaying Delete button on the Report Recurring Services Edit Form KIT Solutions 2013 Submitting a Recurring Service After entering a recurring service it must be submitted for review Click Track from the Menu Click Monitor amp Report Services from the Track Landing Page Click Report Recurring Services from the Monitor amp Report Services Landing Page From the listing page click the plus sign to expand the program you wish to submit a service for Note Click the minus sign to collapse the program Click the plus sign located next to the planned service group pair to dis
44. o Hours 0 mins 0 Hours 0 Blnins ii Indirect Hours time spent on preparing and or performing follow Leilani Nagahara ___ Hours 0_ mins 0 Hours 0 _ mins up duties for the service Indirect Hours are any support time Bane Young 0 Hours 0_ mins 0 Hours 0 _ mins associated with the service Evaluation Summary b Click the collapse button to hide the staff grid This is a sample screenshot displaying the Report Recurring Services Edit Form 16 Click the Evaluation Summary Evaluation Summary link to answer questions about the service Type Other What were the activity outputs Such as materials distributed counseling sessions held etc a Answer each question in the appropriate fields b Click the Save Save link to return to the Report Recurring Services Edit Type Environmental Influences form i Were there any environmental influences social physical legal etc affecting the implementation of activity Note Click the Reset link to reset your answers or click the Cancel Cancel link to return to the Report Single Services Edit Form ave Reset Cancel This is a partial screenshot displaying the Evaluation Summary Page Hawaii User Manual 73 O KIT Solutions 2013 17 If desired enter any notes about the service in the Note field 18 Enter in the Attendance information using the amp expand buttons available Service Participants and or Demographics Breakdown You may use one
45. section Admin Account Ele Ketan 11 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button a ES This is a partial screenshot displaying the Propose Budget Edit Form Hawaii User Manual 51 O KIT Solutions 2013 Editing a Proposed Budget HISSAP orsubstance Abuse Prevention 1 Click Assess amp Plan from the Menu Assess amp Plan Manage Track 2 vot ca 2 2 Click Propose Budget from the Assess amp Plan Landing Page Propose Budget a fe fe 3 From the listing pag select the budget you wish to edit by clicking the Invoice This module is used to enter a proposed annual budget link Home gt Assess amp Plan gt Propose Budget 4 The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button This is a sample screenshot displaying the Propose Budget Listing Page Deleting an Invoice Total Contract Amount 2 Click Propose Budget from the Assess amp Plan Landing Page 9 o l l l l l l y Are you sure you wish to PERMANENTLY DELETE this record 3 From the listing page select the invoice you wish to delete by clicking the Invoice Federal Fund 2000 a ink gt Special Fund The details will appear in the edit mode Click the Delete button de a You will receive
46. successful delivery From do_not_Reply kitsolutions net mailto do_not_Reply kitsolutions net Sent Monday August 13 2012 5 02 PM To John Doe Subject Hawaii Prevention Account Activation Success Dear John Doe You have now successfully activated your account jdoe To ensure delivery to your inbox please add the following domain to your sate list whitelist Matsolutions net If you are unable to add the domain to your safe list you may add do_not_Reply lutsolutions net to your address book to help ensure successful delivery e Please check your junk mail and spam folders if the activation email is not in your Inbox Add the following domain to your safe list to ensure you are receiving emails for HISSAP kitsolutions net Hawaii User Manual O KIT Solutions 2013 HOME The Home screen provides the organization with a list of each module and their description important messages and upcoming events P a la Hawaii Information System I 11 S SAP for Substance Abuse Prevention Assess 8 Plan Manage Track ES A gee Al il Data Tools Knowledgebase Communication Administration Help Message and Event Notifications Home Seins 8 Hawaii ADAD Prevention System e To view a Notification click on the plus sign next to the Notification title ME The plus sign will become a minus sign To close the Notification Messages Prevention Steps Wel to HISSAP click on the minus sign aaa e Assess amp
47. to the HISSAP database A link of the file will appear in the grid below f Click the El collapse button to hide the Upload Receipts section Browse button located 8 Click the expand button to display the Invoice Expenses section a Enter the Personnel Costs in the appropriate fields i For the Payroll Taxes Assessments and Fringe Benefits fields click the Petals Details link to the right of the field li Enter the appropriate expenses and click the Sum Toa Sum Total link iii Click the Save Save link when finished Note Click the St Reset link to reset your answers or click the Cancel Cancel link to return to the Propose Budget Edit Form iv The Personnel Cost Subtotal will automatically calculate for you Hawaii User Manual Upload Receipts File Browse Title i Browse button dote P Umad File Upload Date Title Note This is a partial screenshot displaying the Report Invoices Edit Form Propose Budget This module is used to enter a proposed annual budget Settings y a amp Home gt Assess amp Plan gt Propose Budget You may now Add an item Payroll Taxes amp Assessments Social Security Unemployment Insurance Federal Unemployment Insurance State Workers Compensation Temporary Disability Insurance Sum Total Save Rese ance This is a screenshot displaying the Payroll Taxes and Assessments Page of the Propose Budget Edit
48. File Upload Date Title Note This is a partial screenshot displaying the Report Invoices Edit Form Report Invoices ltemize expenses and funding for programs Settings y a e Home gt Track gt Report Invoices You may now Add an item Payroll Taxes amp Assessments Social Security Unemployment Insurance Federal Workers Compensation 0 0 Unemployment Insurance State 0 0 0 Temporary Dis 0 00 Sum Total Save Reset Cancel This is a screenshot displaying the Payroll Taxes and Assessments Page of the Report Invoices Edit Form KIT Solutions 2013 b Enter the Other Current Expenses in the appropriate fields For several fields click the Petails Details link to the right of the field Enter the appropriate expenses and click the AsaUsdate Add Update link or Sum Total Sum Total link Note Click the lear Clear link to clear all entries Click the Save Save link when finished Note Click the Reset link to reset your answers or click the cance Cancel link to return to the Create Invoices Edit Form The Other Current Expenses Subtotal will automatically calculate for you c Enter the Transportation Subsistence Per Diem and Equipment Expenses by clicking the Details Details link to the right of the field Enter the appropriate expenses and click the Add Update link to add the totals to the grid below Note Cli
49. Item Justification Amount 5 Add Update Clear This is a screenshot displaying the Other Curent Expenses Page of the Propose Budget Edit Form Propose Budget Setingsy Q This module is used to enter a proposed annual budget Home gt Assess amp Plan gt Propose Budget You may now Add an item Equipment Purchases mam _ _ __ _ _____ _ _____2 Description Equipment Cost Per Item Justification Add Update Clear Save Cancel This is a screenshot displaying the Equipment Purchases Page of the Propose Budget Edit Form O KIT Solutions 2013 d Enter any motor vehicle purchases in the Motor Vehicle Purchases field uo Vehicle Purchases ST sum Total e Click the Sum Total Sum Total link when all appropriate expenses are TOTAL A 8 C D E F Total Sum Tota completed This is a partial screenshot displaying the Propose Budget Edit Form f Click the El collapse button to collapse the Invoice Expenses section Total Contract Amount 9 Use the checkboxes in the Total Contract Amount section to select the appropriate funding sources Ae Note To remove a funding source uncheck the appropriate checkbox a Enter the Total Contract Amount for the selected sources a Using the checkboxes select the box of the person who prepared the invoice report dd By Note Use the Check All link to select all staff members b Click the collapse button to collapse the Prepared By
50. RMANENTLY DELETE this record Click Identify Participants from the Manage Landing Page dl Tin From the Listing page select the identified participant you wish to delete by dd Cancel clicking the First Name link Emergency Contact 4 The details will appear in the edit mode A on OK Button 5 Click the P Delete button Phone 4 808 269 0994 oox xxx r00xx a You will receive a confirmation message asking if you are sure a as fee Delete Button b Click the OK button to confirm the deletion o a l Di Note To cancel the deletion click the Cancel button This is a sample screenshot displaying Delete button on the Identify Participants Edit Form 6 Notice that the identified participant is no longer in the list Tips e You will not be able to delete a Participant if it is associated with a group and used in conjunction with a service In these instances set the Participant s Status to Inactive Hawaii User Manual 59 O KIT Solutions 2013 Identify Groups To prevent duplicate counts in recurring services you should identify a group A group can consist of demographics of the attendees or a list of participants Adding a Group 1 Click Manage from the Menu 2 Click Identify Groups from the Manage Landing Page 3 Click the etsNewSrour Create New Group button 4 Select the program the group is associated with from the Program Name dropdown list Note The programs listed in the dropdown list w
51. This is a sample screenshot displaying Delete button on the Problem Statement Edit Form Hawaii User Manual 32 O KIT Solutions 2013 Identify Outcomes The Identify Outcomes module is used to enter outcomes and their details Adding an Outcome 1 Click Assess 4 Plan from the Menu 2 Click Identify Outcomes from the Assess 4 Plan Landing Page 3 Click the enitvOucome Identify Outcome button Enter the desired outcome in the Desired Outcome field If desired enter a description of the outcome in the Description field Select an Outcome Type from the dropdown list Enter the baseline percentage to be reached in the Baseline Percentage field Enter the desired percentage to be reached in the Desired Percentage field A EE SS Hawaii User Manual 33 Hawaii Information System for Substance Abuse Prevention HISSAP Assess amp Plan Manage Track Em 2 pat ie Data Tools Knowledgebase Communication Administration Help Identify Outcomes Setingsy QP B This module is used to identify outcomes Home gt Assess amp Plan gt Identify Outcomes Identify Outcome button Outcome 1 Outcome 2 Outcome 3 Outcome 4 Promote Perception of risk of alcohol use among Youth ages 12 17 This is a sample screenshot displaying the Identify Outcomes Listing Page Identify Outcomes Setingsy This module is used to identify outcomes Home gt Assess amp Plan gt Identify Outcomes porn
52. Tools module contains standard reports which output the data submitted in all modules in a printable format Opening a Report 1 Click Data Tools from the Menu 2 Select the type of report you wish to open by clicking one of the Module named tabs The tabs list the different modules within HISSAP 3 Click the Select button to the right of the desired report 4 You may need to filter the report parameters Use the dropdown lists to select the parameters you wish to view 5 Click the Preview button to open the report in a new window 6 To return to the list of reports click the X or the Module name tab Tips Hawaii Information System for Substance Abuse Prevention SUIS amp Assess amp Plan Manage Track E A gee A pi Data Tools Knowledge base Communication Administration Help Data Tools Generate reports to assist with tracking monitoring and assessing prevention activities Settings y Sw Home gt Data Tools Assess amp Plan Manage Module named tabs Expenditure Report Invoice Number of People Served by CSAP Strategies elect button This is a partial screenshot of the Reports Listing Page Assess amp Plan Manage Track ES A e Dats Tools Knowledgebase Communication Administration Help Data Tools Settings w a w 8 0 Generate reports to assist with tracking monitoring and assessing prevention activities Close button Home gt D
53. V4 y ie g Dats Tools Knowledge base Communication Administration Help Data Tools Knowledge base Communication Administration Help Administration Setingsy BQ Staff setings Q Functions that are management eps Staff Module Home gt Administration Home gt Administration gt Staff aa 4 Listing Page Organization Module FirstName LastName DateCreated Date Last Changed Staff Admin Account 1 1 0001 1 1 0001 Staff Modul Ryan Endlish 7 19 2012 9 11 2012 Die 3 Submenu Category Malia Waiholua 8 20 2012 8 20 2012 e Change Password Kai Kalani 8 20 2012 12 18 2012 Change Password Module Leilani Nagahara 9 20 2012 9 20 2012 Bane Young 10 30 2012 12 18 2012 This is a screenshot displaying the Menu 1 a Landing Page 2 and a Submenu Category list 3 This is a sample screenshot displaying a Listing Page 4 Hawaii User Manual 7 O KIT Solutions 2013 The banner above the Menu provides a link to Logout of the Service The Provider ID is listed as well as the user currently logged into the HISSAP Bread Crumb Trail A Bread Crumb Trail is provided to indicate where you currently are in the system The links provided in the Bread Crumb Trail also allow you to move backwards in the system e If at any time while working in the application you wish to return to the Home page you can click the Home link located within the Bread Crumb Trail Hawaii User Manual Hawaii Information System HISSAP Ass
54. a partial screenshot displaying the Report Program Outcomes Edit Form Hawaii User Manual 87 KIT Solutions 2013 9 Using the Who is responsible for measuring the outcome Checkboxes select the staff member responsible for providing the outcome Note Use the Check All link to select all staff members a To remove a staff member uncheck the appropriate checkbox Note To remove all staff members click the Uncheck All link 10 To upload a document regarding supplementary data first click the L Browse Browse button located to the right of the File field a The Choose File window will open allowing you to select the document from your computer After selecting the file click the _ en Open button The file path will appear in the File field b If desired enter a title of the document in the Title field c If desired enter any notes regarding the document in the Note field d Click the Upload button to upload the document to the HISSAP database A link of the file will appear in the grid below 11 Click the Save button Note To exit the screen without saving any of the details click the Cancel button Hawaii User Manual Who is responsible crs ay Uncheck Al for measuring the Lapow Lorence outcome Account Admin Potter Maelynn Seenuh John Endlish Ryan Montgomery Tara Upload Files Supplementary Data E x Measurement files File Browse
55. anned Service Submit link Ll R 4 S service name lesa i E 2 1 Retailer education compliance Beer Outlets Not Submitted Submi 5 The status of the service will change to Submitted tas SE eee ge to Submitted POH ad Piar Go o This is a sample screenshot displaying the Identify Services Listing page Tips e Aplanned service cannot be edited or deleted after it is submitted e The default status is Not Submitted If the planned service is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual 47 O KIT Solutions 2013 Propose Budget The Propose Budget module allows you to enter a proposed annual budget Only staff members who have permissions to submit invoices can access this page Adding a Site 1 Click Assess amp Plan from the Menu 2 Click Propose Budget from the Assess 4 Plan Landing Page 3 Click the re sPu se Create Budget button 4 Select an ASO Log Number from the dropdown list This information populates based on the ASO Log Number entered in the Contracts module 5 The Invoice Status will default to New 6 The Total Contract Amount Total Expenses and Balance Contract Amount Expenses will populate based on what is entered in the Invoice Expenses and Monthly Expenditures by Funding Source sections Hawaii User Manual 48 Hawaii Information System for Substance Abuse Prevention
56. aphic Information Gender v Race Ethnicity x 8 If desired enter details for the Demographic Information and Education Information sections i Degree 9 Click the Save button Field of Study Note To exit the screen without saving any of the details click the Cancel button Save button SERE E This is a partial screenshot displaying the Staff Edit Form Education Information Hawaii User Manual 114 O KIT Solutions 2013 Editing a Staff Member 1 Click Administration from the Menu 2 Click Staff from the Administration Landing Page 3 From the Listing page select the member you wish to edit by clicking the member s First Name link 4 The details will appear in the edit mode Make any changes needed to the details 5 Click the 5 Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Staff Member 1 Click Administration from the Menu 2 Click Staff from the Administration Landing Page 3 From the Listing page select the member you wish to delete by clicking the member s First Name link The details will appear in the edit mode Click the P Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the change Note To cancel the deletion click the Cancel button 6 Notice that the member is no longer in the list Tips prevent the staff member fro
57. ata Tools Preview button PDF Excel Select Paramaters Report Name Number of People Served by CSAP Strategies x Time Period Fiscal Year Begin Date 7 1 2009 End Date 16 30 2010 This is a sample screenshot of the Reports Parameters Page e If you are having difficulty opening the report it may be due to a pop up blocker Try holding down the Control CTRL key on your keyboard while clicking the Preview button Hawaii User Manual 103 KIT Solutions 2013 e https kitservices2 kithost net Provider Compliance Report Windows Internet Explorer Printing or Saving a Report offi gt bl Find Next Select a format m expot A Y Once you have clicked the Preview button you will see a print preview il moet ccd screen This screen is used to only view the data you cannot print or save from this Provider Compliance Report screen If you would like to print or save the report you will have to export the file in another format ec Number of Planned Number of Organization Name Entered Services Entered Services Entered Alcohol and Drug Abuse Division 1 2 0 1 Select a format from the Select a format dropdown list 2 Click the Export link 3 A message may appear asking if you would like to open or save the report Click Open to open the report immediately or click Save to save the report to you computer 4 A new window will open disp
58. change Note To cancel the deletion click the Cancel button 8 Notice that the service date is no longer in the list Hawaii User Manual 69 O KIT Solutions 2013 Submitting a Single Service j Hawaii Information System After entering a single service it must be submitted for review I II SS SAP for Substance Abuse Prevention Assess amp Plan Manage Track EN 2 af a Bal Click Track from the Menu l aa Knowledge bss Communication Administration Help i Report Single Services Setingsy Q Click Monitor amp Report Services from the Track Landing Page 2 EE NEN Click Report Single Services from the Monitor amp Report Services Landing Page Home gt Track gt Monitor Report Senices gt Report Single Senices From the listing page click the plus sign to expand the program you wish to 1 Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA i i 1 1 test Report Single a submit a Service for 1 1 1 12 1 2012 Ryans test service Not Submitted Submit Oi E i i 1 2 12 25 2012 Testing approval Approved a E Note Click the minus sign to collapse the program ee pra ema pec rra are i roup therapy session No ubmitte u mi 5 Click the plus sign located next to the planned service group pair to display ANETTE eee r the service dates Note Click the minus sign to collapse the service 6 Click the 2 Submit link to the right of the service date 7 The
59. ck the ear Clear link to clear all entries Click the Save Save link when finished Note Click the Reset link to reset your answers or click the Cancel link to return to the Create Invoices Edit Form The Subtotals will automatically calculate for you will automatically calculate for you Cancel d Enter any motor vehicle purchases in the Motor Vehicle Purchases field e Click the Sum Total Sum Total link when all appropriate expenses are completed Hawaii User Manual 99 Report Invoices Setingsy Q 0 ltemize expenses and funding for programs Home gt Track gt Report Invoices You may now Add an item Travel Inter Island Traveler Destination Air Fare 5 Transportation Purpose of Travel e D 3 a gt a w y ao E i cu Save This is a screenshot displaying the Travel Inter Island Page of the Report Invoices Edit Form Report Invoices Settings Y a o itemize expenses and funding for programs Home gt Track gt Report Invoices You may now Add an item Equipment Purchases Description Equipment No of Items Cost Per Item 5 Justification Save Rese Tce This is a screenshot displaying the Equipment Purchases Page of the Report Invoices Edit Form Sum a SumTotallink This is a partial screenshot displaying the Report Invoices Edit F
60. click the Edit link to the right of an outcome detail i The details will populate on the edit form ii Click the vePetails statement details Note Click the Clear button to remove all details currently entered b To delete measurement tool details click the 2 Delete link to the right of an outcome detail i You will receive a confirmation message asking if you are sure li Click the OK button to confirm the change iii Notice that the outcome details are no longer in the list 5 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Save Details button to save the problem Hawaii User Manual Hawaii Information System HI Ss SAP for Substance Abuse Prevention Assess amp Plan Manage Track BY 2 vor a Fall Data Tools Knowledgebase Communication Administration Help Identify Outcomes This module is used to identify outcomes Settings y PFI Home gt Assess Plan gt Identify Outcomes Identify Outcome Outcome 1 A Desired Outcome link utcome 3 Outcome 4 Promote Perception of risk of alcohol use among Youth ages 12 17 This is a sample screenshot displaying the Identify Outcomes Listing Page KIT Solutions 2013 Deleting an Outcome 1 2 3 Click Assess amp Plan from the Menu Click Identify Outcomes from the Assess amp Plan Landing Page From the Listing page select the outco
61. ction e The form can be edited at any time but you must click the Save button to update the data Hawaii User Manual 1 i 1 I S SA P e Subtionce Abuse Prove an Assess amp Plan Manage Track EA A 5 rill Data Tools Knowledge base Communication Administration Help Report Single Services Setingsy E This module is used to report one time services Home gt Track gt Report Single Services 1 AIDS Community Demonstration Projects 2 SMART Team 3 County Administration 3 1 1 8 7 2009 DUI DWI class conducted 4 Coping Power 5 Schools Linked to Prevention Coalitions 6 Als Pals Kids Making Healthy Choices 7 Media Literacy 8 Bilingual Bicultural Counseling and Support Services This is a sample screenshot displaying a Hierarchy View Listing Page BATTS SS Ae e sustience Bue prevettion D A Fa PE Assess amp Plan Manage Track B Pa y7 al pi Data Tools Knowledge base Communication Administration Help Organization Setingsy Q Organization Module Home gt Administration gt Organization Edit This Record General Information ID 003 Name Alu Like Anahola AR Active Tip 96703 RARA This is a sample screenshot displaying a Single Form View Listing Page This is a partial screenshot KIT Solutions 2013 Edit Forms The Edit Form contains the fields for entering and editing data The buttons for saving canceling deleting p
62. e ee eee eee eee Ne dd LSS SSS SSS SSSSSS SSSSSSSSSSSSSSSSSSSSSSSSSSSSSS SSS SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS SSSSSSSSSSSSSSSSSSSSSSSS SSeS Sees EE ER RR General Information Title Welcome to HISSAP Save Cancel Delete This is a sample screenshot displaying Delete button on the Message Board Edit Form KIT Solutions 2013 ADMINISTRATION The Administration module is designed to complete administrative tasks within the application such as Organization Information Staff Registration and Change Password Organization The Organization module has fields that can be filled in with various pieces of information specific to your organization The Primary Contact information will be useful to the state in case they have a question on any part of the data that has been entered into the application Updating the Organization Information 1 Click Administration from the Menu 2 Click Organization from the Administration Landing Page 3 Clickthe 4 s Record Edit This Record button 4 The ID and Name of your organization are filled in for you The ID cannot be changed 5 The Status is defaulted to Active a Active the organization is currently in use b Inactive the organization is no longer in use 6 Enter the organization s street address in the Address field 7 Enter the organization s city in the City field 8 Enter the organization s state in the State field as an abbre
63. e path will appear in the File field b If desired enter a title of the document in the Title field c If desired enter any notes regarding the document in the Note field Click the LI Upload button to upload the document to the HISSAP database A link to the file will appear in the grid below 18 Select the site from the Site dropdown list 19 Enter in the Attendance information using the amp expand buttons available Service Participants Service Groups and or Demographics Breakdown You may use one 1 of the following or a combination of all three 3 Note The Service Participants link should be used if you are tracking individual attendance at the service or you know a participant from a recurring group has attended the service a To select Service Participants click the expand button A list of registered participants for that site will appear i Select the participants to be associated with this service by selecting the checkbox next to the appropriate participant name To select every name select the Check All checkbox Note The participant names must be identified in the Identify Participants section to be available here a To remove a participant uncheck the participant name DOX ii Click the El collapse button to hide the Service Participants grid Hawaii User Manual 66 Upload Files Supplementary Data E x evaluation files File Gros Title Browse button Note
64. e peli das Create New Monthly Results button Report your monthly results Create New Monthly Results button Report for the Month of Submission Date Prepared B September 2012 Kai Kalani Not Submitted Submit This is a sample screenshot displaying the Results amp Learning Monthly Report Listing Page 8 What are some of the accomplishments and challenges of the coalition 5 Select the staff member who prepared the report from the Prepared By dropdown list 6 Select a Reporting Month from the dropdown list l Enter the answer to each question in the appropriate field below the questions 9 Do you have additional comments or observation that will help ADAD understand your program s successes strategies or challenges in working with your target population a For question 4 click the Click here to view population Demographic data Click here to view population Demographic data button to view the Service Demographics By Year Month Optional report which displays demographic data from services entered within the month 8 Click the Save button to submit the report Swebutton gave Cancel Note To exit the screen without saving any of the changes click the 1 Cancel button This is a partial screenshot displaying the Results 4 Learning Monthly Report Edit Form Tips e The default status is Not Submitted If the report is approved at the state level the status will change to Approv
65. ea to change the password to one of their liking c Select the staff member s permission level from the Role dropdown list A i User Role permissions should be given to staff members that log Allowed to Submit Oo Yes onto HISSAP and enter data Invoices li Full Permission Role permissions should be given to staff This is a partial screenshot displaying the Staff Edit Form members that are acting as the primary contact for HISSAP iii Read only Permission Role permissions should be given to staff members that provide prevention services but may not do data entry 6 Use the radio buttons to indicate if the staff member is Allowed to Submit Invoices Note This will permit the staff member to enter budget and invoice information Login Information Login Name Password Tips e Passwords can be any combination of letters numbers and or characters e Passwords are case sensitive Contact Information 7 Enter the staff member s Contact Information Work Phone 4 a Enter the staff member s email address in the Email field Note This must be a valid email address to ensure that the staff member can activate their account for login purposes XXX XXX XXXX Fax 4 XXX XXX XXXX This is a partial screenshot displaying the Staff Edit Form Hawaii User Manual 113 KIT Solutions 2013 Tips e lfan email address is updated the staff account will need to be re activated Demogr
66. ed All Ad Hoc services will have a Primary IOM Category of Universal Direct Adding an Ad Hoc Service 1 Click Track from the Menu 2 Click Monitor amp Report Services from the Track Landing Page 3 Click Report Ad Hoc Services from the Monitor amp Report Services Landing Page 4 From the listing page click the Adi AdHoc Semice Add Ad Hoc Service link to the right of the appropriate program name 5 The Program field is displayed for you based on what was selected on the Listing page 6 Select the CSAP strategy that will be used for the services from the CSAP Strategy dropdown list 7 Select the service code that will be used for the services from the Service Delivered dropdown list Note Selections for this dropdown list will be available once a CSAP Strategy has been selected 8 Select the IOM category for the services from the Primary IOM Category dropdown list a Universal Direct Interventions directly serve an identifiable group of participants but who have not been identified on the basis of individual risk multi session programs school or community based parenting etc programs for the general population all 6h grade students at a school etc b Universal Indirect Interventions support population based programs and strategies including information dissemination Health fairs school assemblies PSAs coalition building media events environmental strategies etc C Selective Activit
67. ed If revisions need to be made the status will change to Revision Requested Hawaii User Manual 91 KIT Solutions 2013 Editing a Monthly Report o P z Click Track from the Menu Click Monitor amp Report Results from the Track Landing Page Click Results amp Learning Monthly Report from the Monitor amp Report Results Landing Page From the listing page select the report you wish to edit by clicking the Report for the Month of link Note Once a service is submitted it cannot be edited The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Monthly Report 1 2 3 Click Track from the Menu Click Monitor amp Report Results from the Track Landing Page Click Results amp Learning Monthly Report from the Monitor amp Report Results Landing Page From the listing page select the report you wish to delete by clicking the Report for the Month of link Note Once a service is submitted it cannot be deleted The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the change Note To cancel the deletion click the Cancel button Notice that the report is no longer in the list Hawaii User Manual Hawaii Info
68. ement a Enter the consequences of the problem in the Consequences field b Enter the resources that will be used in the Resources field c Enter the gaps in the Gaps field d Use the checkboxes to select the appropriate Data Sources Note Use the Check All link to select all data sources i To remove a data source uncheck the appropriate checkbox Note To remove all data sources click the Uncheck All link e Click the Save Details button to save the problem statement details Note Click the Clear button to remove all details currently entered f The details will display in the grid below 7 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Hawaii User Manual 30 Details Consequences Resources Gaps This is a partial screenshot displaying the Identify Problems Edit Form x Data Sources creo ay LJEPI Data witi Check All button O Community Indicarorva LJ ADP Profile of AOD Risk and Need Indicators 2004 C Alcohol and Alcohol Problems Science Database C Alcohol Epidemiology Program AEP C Centers for Disease Control CDC Wonder This is a partial screenshot displaying the Identify Problems Edit Form The Tax Burden on Tobacco Historical Compilation Vol 37 2002 State Excise Tax Data Treatment Episode Data Set TEDS L Uniform Crime Report
69. en without saving any of the changes click the Cancel button Deleting a Message 1 Click Communication from the main menu 2 Click Message Board from the Communication Landing Page 3 From the Listing page select the message you wish to delete by clicking the Message Name link The details will appear in the edit mode Click the Delete button Note To cancel the deletion click the Cancel button a You will receive a confirmation message indicating the message was deleted successfully b Click the OK button to confirm the change 6 Notice that the message is no longer in the list Hawaii User Manual aj nj Hawaii Information System HI D SAP for Substance Abuse Prevention Assess amp Plan Manage Track pal qn lar gill Data Tools Knowledgebase Communication Administration Help Message Board Setingsy This module allows the state to post messages on the home page viewable by all users and CPCs to post messages viewable by users within their own region Home gt Communication gt Message Board Create New Message Message Name link Welcome to HISSAP oro 1 3 2013 This is a sample screenshot displaying the Message Board Listing Page Message Board Setinsy 2B This module allows the state to post messages on the home page viewable by all users and CPCs to post messages viewable by users within their own region Home gt Communication gt Message Board ee ee ee e
70. ent for other Internet Explorer version Hawaii User Manual 6 KIT Solutions 2013 Application Navigating HISSAP is set up in such a fashion that specific categories have to be completed before moving on to another category Most often when in a module you must complete the categories listed from top to bottom on the Landing Page For more information on Landing Pages see the Landing Pages section For example within the Implementation module you must complete the Identify Programs category before moving onto Identify Groups Menu Information The Menu for the service is located across the top of the screen Each Menu category is broken down into Submenu categories to choose from The Menu categories list the main modules that are within the application When a Menu category is selected a list of Submenu categories will be displayed on the Landing Page as links to access the module For more information on Landing Pages see the Landing Pages section 1 Menu Constant unchanging 2 Landing Page Varies depending on which Menu category is selected Displays the Submenu Categories 3 Submenu Category Varies depending on which Menu category is selected 4 Listing Page Vary depending on which Submenu category is selected r TTD GI 3 Logout HISSAP ersuestance abuse Prevention AM J 1 I S SA P r subilence Abus Proven Assess 8 Plan Manage Track wy lie gil Assess amp Plan Manage Track
71. entify Services module 8 The following fields will be displayed for you based on what was selected from the Service Name dropdown list CSAP Strategy Service Delivered and Primary IOM Category 9 Select the appropriate Group Series Status from the dropdown list a Active group is currently receiving services with your organization b Canceled group is no longer in receiving services and has not been completed c Completed group has completed all sessions and is no longer in use Hawaii User Manual 71 Hawaii Information System HI S SAP for Substance Abuse Prevention o 4 nt z Data Tools Knowledge base Communication Administration Help Report Recurring Services This module is used to report and manage recurring services AA 1 2 Assess amp Plan Manage Track Settings BIO Home gt Track gt Monitor amp Report Services gt Report Recurring Services 1 Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA Add Recurring Service 1 1 test Report Recurring Service 1 1 1 23 12 10 2012 Not Submitted 1 2 24 12 3 2012 Not Submitted 1 3 17 11 16 2012 Submitted 1 4 13 10 9 2012 Approved 1 5 16 11 5 2012 Submitted Add Recurring Service link This is a sample screenshot of the Report Recurring Services Listing Page Report Recurring Services This module is used to report and manage recurring services Settings y Aa e Home gt Trac
72. ention information e Communication Section to provide capabilities for state level messaging and prevention events management Administration Functions that are management tools and not related to the five SPF steps Help Help Module This is a partial screenshot of the Home page displaying the Prevention Steps and Other Tools areas KIT Solutions 2013 ASSESS 8 PLAN The Assess 4 Plan module will allow you to register and request programs and plan services Contracts The Contracts module is used to manage contracts and upload contract files You must add a contract in order to continue data entry with HISSAP Adding a Contract 1 Click Assess amp Plan from the Menu 2 Click Contracts from the Assess amp Plan Landing Page 3 Click the Sres ew cona Create New Contract button 4 Enter a name of the contract to identify it by in the Contract Name field 5 Enter the ASO Log Number in the ASO Log Number field 6 Select the Status from the dropdown list a Active the contract is currently in use b Inactive the contract is no longer in use Hawaii User Manual 23 HIS SA setos abuse rrevertion Assess 8 Plan Manage Track xf ai Data Tools Knowledge base Communication Administration Help Contracts Setingsy BD This module is used to manage contracts and upload Home gt Assess amp Plan gt Contracts Create New Contract button Create New Contract Files SAPT Con
73. ents Families 14 To select Service Population click the expand button A grid will appear listing all of the Service Populations in a Select the population name s to be associated with this service by selecting the checkbox next to the appropriate population name Other specify is selected enter the name of the service Physically Disabled population in the Please Specify Other field b Click the collapse button to hide the Service Population grid Pregnant Women Teens Mental Health Problems Law Enforcement Military This is a partial screenshot displaying the Service Population screen from the Report Recurring Services Edit Form Hawaii User Manual 72 KIT Solutions 2013 15 To enter staff time click the amp expand button A grid will appear listing all of the staff registered for your organization a Enter the number of Direct Hours and or Indirect Hours next to the staff member s that worked on or delivered the service by entering the Staff Hours Information amount In the Hours field and selecting any minutes from the mins Direct Hours Indirect Hours dropdown list Admi Hours 0 mins Hours 0 mins Note You may report staff time for more than one 1 staff member who worked on the i 0 Hours 0 mins 0 Hours 0 mins activity Malia Waiholua Hours 0 Y mins Hours 9 Y mins Direct Hours time spent face to face at the service Kai Kalani
74. ere identified in the Plan Programs page 5 Enter a brief description of the group to identify it by in the Group Name field 6 Enter a description of the group in the Group Description field 7 Enter the date the group was established in the Date Established field as mm dd yyyy or mm dd yyyy 8 Select the Status from the dropdown list a Active the group is currently receiving services with your organization b Inactive the group is no longer receiving services with your organization 9 Select the Site of the group from the Site dropdown list Hawaii User Manual 60 I 1 I s SAP FSUE neS ABUS Prover NON Assess amp Plan Manage Track H Al or Ls Data Tools nota la b i Communication Administration Help Identify Groups Setingsy 2 This module is used to create groups participants Home gt Manage gt Identify Groups Create New Group Create New Group CBT CSA1 Participants Behavioral Therapy for Child Sexual Abuse CBT Therapy group 1 meets on monday Active CBT CSA2 Participants es le Behavioral Therapy for Child Sexual Abuse CBT CSA Group Therapy Group 2 meets Po matas Tuesdays This is a sample screenshot of Identify Groups Listing Page Identify Groups Setingsy Q 0 This module is used to create groups participants Home gt Manage gt Identify Groups You may now Add an item Group Information Program Name Select One Y Group Name Group Description
75. ess amp Plan Manage Track E Data Tools for Substance Abuse Prevention a User currently logaed in Administration Functions that are management tools and not related to the five Provider ID Home gt Administration e Organization Organization Module Staff Staff Module Link to Log Out Change Password Change Password Module Hawaii Information System for Substance Abuse Prevention 4 on A wledge base Communication Administration Help HISSAP Assess amp Plan Manage Track Staff Setinysw GQ Staff Module Bread Crumb Trail Home gt Administration gt Staff Create New Staff Member Admin Account 1 1 0001 1 1 0001 Ryan Endlish 7 19 2012 9 11 2012 Malia Waiholua 8 20 2012 8 20 2012 Kai Kalani 8 20 2012 12 18 2012 Leilani Nagahara 8 20 2012 8 20 2012 Bane Young 10 30 2012 12 18 2012 KIT Solutions 2013 Landing Pages When first entering a main module you will see a list of the entire Submenu categories associated with that module This is called a Landing Page The Landing page of each module provides a description of what can be done in that module as well as listing each submenu category as a link to the Listing Page and entry forms No data can be entered on a Landing Page To open a submenu category e Click on the Landing Page Submenu Category link Tips HISSAP rerscostance Abuse Prevention Assess amp Plan Manage Track El pe
76. ew progran Home gt Assess amp Plan gt Program Submission Create New ra button Create New Program Drug Free Hawaii Educational program focusing on 9 12 th graders in public schools Under Review This is a sample screenshot displaying the Program Submission Listing Page Program Submission Setingsy Q 80 This module is used to propose new program Identify Programs in Stage 1 Home gt Assess amp Plan gt Program Submission POS SSS SSS SS SSS AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAA A You may now Add an item A a Acceptance Status State Acceptance Under Review Submitted By Provider Staff Name Program Information Strategy Name Description This is a partial screenshot displaying the Program Submission Edit Form KIT Solutions 2013 7 Toadd a note for ADAD regarding the program click the Add Provider Note Add Provider Note link 8 A new text box will appear beneath the link Enter the note for ADAD in the new text box a To remove the note click the Remove Remove link 9 To upload a document regarding the program first click the Browse button located to the right of the File field a The Choose File window will open allowing you to select the document from your computer After selecting the file click the _ Open button The file path will appear in the File field
77. formation System for Substance Abuse Prevention P A ce jg Data Tools Knowledgebase Communication Administration Help HTSSAP Assess Plan Manage Track Message Board Settingsy Ey This module allows the state to post messages on the home page viewable by all users and CPCs to post messages viewable by users within their own region Home gt Communication gt Message Board Create New Message Create New Message button Welcome to HISSAP e j 12 3 2012 1 3 2013 This is a sample screenshot displaying the Message Board Listing Page Message Board Setingsy E This module allows the state to post messages on the home page viewable by all users and CPCs to post messages viewable by users within their own region e Home gt Communication gt Message Board General Information Body Begin Date mm dd yyyy or mm dd yyyy Save button End Date mm dd yyyy or mm dd yyyy ave Cancel This is a partial screenshot displaying the Message Board Edit Form KIT Solutions 2013 Editing a Message 1 Click Communication from the main menu 2 Click Message Board from the Communication Landing Page 3 From the Listing page select the message you wish to edit by clicking the Message Name link 4 The details will appear in the edit mode Make any changes needed to the details 5 Click the Save button Note To exit the scre
78. ge select the planned service you wish to edit by clicking the Name link The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Planned Service a 90 IS Click Assess amp Plan from the Menu Click Plan Programs Services from the Assess amp Plan Landing Page Click Identify Services from the Plan Programs Services Landing Page From the Listing page select the planned service you wish to delete by clicking the Name link The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note To cancel the deletion click the Cancel button Notice that the planned service is no longer in the list Hawaii User Manual 46 Hawaii Information System HI S SAP for Substance Abuse Prevention B A ee 2 sil Data Tools Knowledgebase Communication Administration Help Identify Services Assess amp Plan Manage Track Settings y Sea This module is used to plan services Home gt Assess amp Plan gt Plan Programs Services gt Identify Services Programs 1 All Stars Add Planned Service Recurring Service 1 1 All Stars Program Curriculum Not Submitted Submit 1 2 All Stars Booster Sessions Not Submit
79. got my Password li i gin Center on the Family forgot my Password Click here to access the 2011 2012 HISSAP system This is a screenshot displaying the Login Page Hawaii User Manual 17 KIT Solutions 2013 2 Enter your email address into the Email text box 3 Click the button Note You will receive a reply with your login information as long as the e mail address entered matches the address provided in the Staff User module Service Announcement The Service Announcement section located on the Login page contains important messages regarding the application such as notifications that the system is receiving necessary server updates If you see Service Maintenance it means that the system may be down for a short period of time and you will not be able to log into the application at that time Server maintenance typically occurs once a month Hawaii User Manual 18 Request By Email Send It Cancel This is a partial screenshot displaying the forgot my Password Screen isl I Ss SAP SFSU once ABU Poet Dats Tools Knowledgebase Communication Administration Help Track 2 A A Assess amp Plan Manage EA 2 ve ca L O g i n Settings y a Login to Hawaii ADAD Prevention System a gt Login to Hawaii ADAD Prevention System You are logging into the new 2012 20 system click the link at the bottom o Service Announcement Server Maintenance N
80. hol policy for all including athletes which is consistently enforced Comprehensive School ange h o and includes prevention intervention and treatment programs and re entry planning for Submit Alcohol Policy Submitted students Strategy Category 7 Modifying Changing Policies This is a sample screenshot displaying the Plan Programs Listing page e The default status is Not Submitted If the planned program is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual 41 KIT Solutions 2013 BATTS AT ar Abuse preve Mor Identify Services Assess 4 Plan Manage Track EX pal y2 a gil Data Tools Knowledgebase Communication Administration Help The Identify Services module allows you to plan services Identify Services stingy o B This module is used to plan services Home gt Assess amp Plan gt Plan Programs Services gt Identify Services Adding a Planned Service All Stars Add Planned Service 1 Click Assess amp Plan from the Menu were i A Curriculum Not Submitted Submit 1 2 All Stars Booster Sessions Not Submitted Submit 2 Click Plan Programs Services from the Assess amp Plan Landing Page A st 2 Law Enforcement Collaboration Add Planned Serice Add Planned Service link 3 Click Identify Services from the Plan Programs Services Landing Page rs ed
81. ics Breakdown section as well If both Service Participants Groups and Demographics Breakdown are entered your attendee counts will be duplicated e Each category Age Gender Race and Ethnicity under Demographics Breakdown must equal the Number of Participants specified Hawaii User Manual 68 KIT Solutions 2013 Editing a Single Service H I S SAP SFSU nee ABs Prevent 1 Click Track from the Menu 7 Assess amp Plan Manage Track il 2 Sy e ai 2 Click Monitor amp Report Services from the Track Landing Page Data Tools Knowledge base Communication Administration Help 3 Click Report Single Services from the Monitor amp Report Services Landing Page POT Single Services pee 8 S ae i i This module is used to report one time services 4 From the listing page click the Plus Sign to expand the program you wish to adit a service for Home gt Track gt Monitor amp Report Services gt Report Single Services Programs Note Click the Minus Sign to collapse the program 1 Cognitive Behavioral Therapy Service Date Link 1 1 test Report Single Semic 5 Select the service you wish to edit by clicking the service date link 1 1 1 12 1 2012 Ryz resT senice Not Submitted Submit P o d i 1 1 2 12 25 2012 Testing approval Approved Note Once a service is submitted it cannot be edited 1 1 3 10 8 2012 Group therapy session Not Submitted Submit i i i 1 1 4 12 18
82. ies targeted to individuals or a subgroup of a population whose risk of developing a disorder is significantly higher than average d Indicated Activities targeted to individuals in high risk environments identified as having minimal but detectable signs or symptoms foreshadowing disorder or having biological markers indicating predisposition for disorder but not yet meeting diagnostic levels Hawaii User Manual 80 Hawaii Information System H I S SAP for Substance Abuse Prevention F A qe wj g Data Tools Knowledge bsse Communication Administration Help Assess amp Plan Manage Track Report Ad Hoc Services This module is used to report and manage ad hoc services Settings y a D Add Ad Hoc Service link Home gt Track gt Monitor amp Report Services gt Report Ad Hoc Services 1 Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA Add Ad Hoc Service This is a sample screenshot displaying the Report Ad Hoc Services Listing Page Report Ad Hoc Services This module is used to report and manage ad hoc services Settings y a wy Home gt Track gt Monitor amp Report Services gt Report Ad Hoc Services You may now Add an item Service Identification Program Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA CSAP Strategy Select One be Service Delivered Primary IOM Select One Category This is a sa
83. ion System HI ny SAP for Substance Abuse Prevention Assess amp Plan Manage Track 4 P oe ur Sil Data Tools Knowledgebase Communication Administration Help Identify Problems Settings y a tw This module is used to identify problems Problems Description link Home gt Assess amp Plan gt Identi Create New underage drinking Community This is a sample screenshot displaying the Identify Problems Listing Page KIT Solutions 2013 jance Inspection and Law H Message from webpage Deleting a Problem Statement l xcise Tax Data O Are you sure you wish to PERMANENTLY DELETE this record 1 Click Assess amp Plan from the Menu us 2 Click Identify Problems from the Assess amp Plan Landing Page 7 Cancel 3 From the Listing page select the problem statement you wish to delete by clicking f the problem statement s Description link The details will appear in the edit mode Save Details Clear Click the P Delete button a drug seizure statistics amen A Administration DEA Web a You will receive a confirmation message asking if you are sure egal and heath AA Resource Mone National Survey on Drug Use and Health NSDUH Ss b Click the OK button to confirm the deletion Resources N Hawai Health Suey eee Note To cancel the deletion click the Cancel button Save Cancel Delete 6 Notice that the problem statement is no longer in the list o o
84. k gt Monitor amp Report Services gt Report Recurring Services You may now Add an item Service Identification Service Delivered Primary IOM Select One Category Group Series Select One Status This is a sample screenshot displaying the Report Recurring Services Edit Form O KIT Solutions 2013 10 Enter the date of the service in the Service Date field as mm dd yyyy or mm dd yyyy 11 Select whether the service took place at a school or within the county from the Service Location dropdown list a A grid of counties or high schools will display Use the checkboxes to Service Date select the appropriate locations mm dd yyyy or mm dd yyyy Note Click the Check All link to select all locations Service Location Select One X b To remove a location uncheck the appropriate checkbox Note To remove all locations click the Uncheck All link 12 Select the type of location the service took place from the Location Type This is a partial screenshot displaying the Report Recurring Services Edit Form dropdown list 13 Enter the length of the service in the Duration field by entering the amount in the Hours field and selecting any minutes from the mins dropdown list Note You may leave a zero 0 in one of the fields but at least one 1 of the fields must have an amount higher than zero 0 Service Population A Service Populations Par
85. l Joe fica e Dats Tools Knowledge base Communication Administration Help Administration Functions that are management tools and not related to the five SPF steps Home gt Administration e Organization Organization Module Submenu Category link Staff Staff Module Change Password Change Password Module This is a screenshot displaying a Landing Page e f a Submenu Category appears in gray the user account currently logged in does not have access to that Category Hawaii User Manual 9 Settings y a Q KIT Solutions 2013 Listing Pages After selecting a category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the service allows you to select previously entered data to edit or view its content e No data is entered on the Listing Page e When viewing a Listing Page all of the data is available for review There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Entry Form 1 1 S SAP Sr subilence Abuse Prevent Grid View The Grid View displays the data in tables Specific pieces of data will be displayed Assess amp Pian Manage Track MOR ll O 2 within the Grid based on the fields within the entry from Staff o alle Staff Module 1 When first viewing the Listing Page all of the data is available for Searching Home gt Administration gt Staff Click the u
86. laying the report in the format selected providercompliance rdl a Click the print button or to print the report a ETE Note You do not have to save the report to print b Click the disk button Jal or to save the report 5 Click the Y X in the upper right hand corner to close the exported report 6 Click the X in the upper right hand corner to close the view only report This is a sample screenshot of a View Only Report To export the report directly into a printable copy select the rr PDF or El Excel buttons Hawaii User Manual 104 O KIT Solutions 2013 COMMUNICATION The Communication module is used to provide capabilities for state level messaging and prevention events management r aN ant Hawaii Information System Events Manager I 11 5 SAP for Substance Abuse Prevention The Events Manager module is used to add events to the Events Calendar Only Assess amp Plan Manage Track g 2 ee 2 gil prevention related events should be placed on the Events Calendar Ad Events Manager setingsy B This module is used to add events to the Event Calendar Only Prevention related events should be placed on the Events a Calendar This is not intended to act as a personal calendar Adding an Event Home gt Communication gt Events Manage Create New Event button 1 Click Communication from the main menu Create New Event 2 Click Events Manager from the Communication Landing Page
87. luation Summary link to answer questions about the service a Answer each question in the appropriate fields b Click the Save Save link to return to the Report Single Services Edit form Note Click the Reset link to reset your answers or click the Cancel Cancel link to return to the Report Single Services Edit Form Hawaii User Manual Description Note Staff Hours Information A Direct Hours Indirect Hours Admin Account Hours 0 mins Hours 0 M mins Ryan Endlish Hours 0 mins Hours 0 Y mins Malia Waiholua Hours 0 mins Hours 0 Y mins Cn G gt Hours 0 Y mins Hours 9 Y mins Hours 0 Y mins Hours 0 Y mins Bane Young Hours 0 Y mins Hours 0 Y mins Evaluation Summary This is a sample screenshot displaying the Report Single Services Edit Form Type Environmental Influences Were there any environmental influences social physical legal etc affecting the implementation of activity Save Reset Cancel This is a partial screenshot displaying the Evaluation Summary Page 65 KIT Solutions 2013 17 To upload a document regarding supplementary data first click the L Browse Browse button located to the right of the File field a The Choose File window will open allowing you to select the document from your computer After selecting the file click the __ Open button The fil
88. m entering the application Hawaii Information System for Substance Abuse Prevention HTSSAP Assess amp Plan Manage Track EH 2 xf Cal y Data Tools Knowledge bsse Communication Administration Help Staff Settings v Staff Module Home gt Administration gt Staff Create New Staff Member Admin 12 20 2012 Ryan 9 11 2012 Malia 8 20 2012 x pa 12 18 2012 MANA This is a sample screenshot of the Staff Listing Page Contact Information Work Phone 4 XXX XXX XXXX Cancel Delete button Save Cancel Delete Education Information Degree Field of Study This is a sample screenshot displaying Delete button on the Staff Edit Form When a staff member leaves your organization you will not be able to delete the staff member In these instances change the Status to Inactive to remove their name from forms and Setting the Status to Inactive is used to keep the staff members in the database for history purposes but removed from all of the staff lists on the Edit Forms Hawaii User Manual O KIT Solutions 2013 Change Password The Change Password module allows the user to change the password on the account they are currently logged into Click Administration from the Menu Click Change Password from the Listing Page Enter the current password for the account in the Current Password field Enter a password you would like to use in the New Password
89. me you wish to delete by clicking the Desired Outcome link The details will appear in the edit mode Click the P Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note To cancel the deletion click the Cancel button Notice that the outcome is no longer in the list Hawaii User Manual 36 Message from webpage O Are you sure you wish to PERMANENTLY DELETE this record Save Details Measurement Tool Measurement Responsible Staff Files Standard Instruments Pre Test 50 1 Lorence Lapow Edit Delete Standard Instruments Post Test 0 orence Lapow Edit Delete Delete button Save Cancel Delete This is a sample screenshot displaying Delete button on the Identify Outcomes Edit Form KIT Solutions 2013 Plan Programs Services The Plan Programs Services module is used to identify programs and services implemented by your organization Plan Programs The Plan Programs module is used to plan programs Adding a Planned Program 1 2 3 4 Click Assess amp Plan from the Menu Click Plan Programs Services from the Assess amp Plan Landing Page Click Plan Programs from the Plan Programs Services Landing Page Click the reteNewProgram Create New Program button Select the type of program from the Prevention Approach dropdown list There are two 2 types of programs to select Federal Program List o
90. mm dd yyyy or mm dd yyyy Service Location Select One Location Type Select One Duration Hours v and 0 This is a partial screenshot displaying the Report Ad Hoc Services Edit Form Service Population Service Populations Parents Families Older Adults Pregnant Women Teens Physically Disabled Mental Health Problems Law Enforcement Military This is a partial screenshot displaying the Service Population screen from the Report Ad Hoc Services Edit Form 81 KIT Solutions 2013 Description 14 Enter a description of the service in the Description field 15 If desired enter any additional notes regarding the service in the Note field Note This is a partial screenshot displaying the Report Ad Hoc Services Edit Form 16 To enter staff time click the amp expand button A grid will appear listing all of the staff registered for your organization a Enter the number of Direct Hours and or Indirect Hours next to the staff member s that worked on or delivered the service by entering the Staff Hours Information i Direct Hours Indirect Hours amount in the Hours field and selecting any minutes from the mins Admi 0 tours 0 mins 0 f ours 0_M mins dropdown list R i 0 Hours 9 mins 0 Hours 9 Y mins Note You may report staff time for more than one 1 staff member who worked on the Pee 0 kours 0 Bhvins F Hours 0 Bmins activity
91. mple screenshot displaying the Report Ad Hoc Services Edit Form O KIT Solutions 2013 9 Enter the date of the service in the Service Date field as mm dd yyyy or mm dd yyyy 10 Select whether the service took place at a school or within the county from the Service Location dropdown list a A grid of counties or high schools will display Use the checkboxes to select the appropriate locations Note Click the lt Check All link to select all locations b Toremove a location uncheck the appropriate checkbox Note To remove all locations click the Uncheck All link 11 Select the type of location the service took place from the Location Type dropdown list 12 Enter the length of the service in the Duration field by entering the amount in the Hours field and selecting any minutes from the mins dropdown list Note You may leave a zero 0 in one of the fields but at least one 1 of the fields must have an amount higher than zero 0 13 To select Service Population click the E expand button A grid will appear listing all of the Service Populations a Select the population name s to be associated with this service by selecting the checkbox next to the appropriate population name i Other specify is selected enter the name of the service population in the Please Specify Other field b Click the collapse button to hide the Service Population grid Hawaii User Manual Service Date
92. nd use the Age Range Selector vy ay drop down list Age Range Selector v This is a partial screenshot of the Identify Participants Edit Form Hawaii User Manual 57 KIT Solutions 2013 10 Select the race of the participant from the Race dropdown list 11 Select the ethnicity of the participant from the Ethnicity dropdown list 12 Select the Status from the dropdown list a Active the participant is currently attending services with your organization b Inactive the participant is no longer attending services with your organization 13 Select the second language of the participant from the Second Language dropdown list if applicable 13 Enter the participant s Contact Information in the appropriate fields This is optional 14 If known enter the participant s Emergency Contact Information in the appropriate fields 15 Click the Save button Note To exit the screen without saving any of the details click the Cancel button Tips Race Select One v Ethnicity Select One v Status Select One v Second Language v This is a partial screenshot of the Identify Participants Edit Form Contact Information Address City State Zip XXXXX OF XXXXX XXXX Phone 4 XXX XXX XXXX Alt Phone 4 XXX XXX XXXX Emergency Contact Information Name Phone 4 XXX XXX XXXX Save nee Save Button This is a partial screenshot of the Identify Participants Edit Form e Once a Par
93. nderlined Name of the data e g 2 you would like to edit view Create New Staff Member 2 You will be taken to the Edit Form This page will be in edit mode all or most Underlined data link _ j j i i i Ryan Endlish 7 19 2012 9 11 2012 data fields will be open for data entry For more information on the Edit SD see the i oe Ae net Edit Forms section Make any changes needed to the form Click the Save lt 7 rs a ane button to save those changes Bane Young 10 30 2012 12 18 2012 This is sample screenshot displaying a Listing Page Tips e If this is the first time entering data the Listing Page will be empty e Clicking on the field name in a Category field e g EistName gt will allow you to sort through your files by ascending or descending order Hawaii User Manual 10 KIT Solutions 2013 Hierarchy View A Hierarchical View is used when there is a relationship between the data e You may need to click the plus sign to activate the hierarchy view The plus sign will become a minus sign and all the data will display below the link e To enter new information click on the Add link e To edit or delete information click on the desired Name link Single Form View The Single Form View is used when the data entered is updated periodically Only one form is available and edited The Single Form View displays the fields on the Edit Form For more information on the Edit Form see the Edit Forms se
94. ns 2013 9 To upload any receipts for the month click the amp expand button to display the Upload Receipts section a To upload a document first click the Browse to the right of the File field b The Choose File window will open allowing you to select the document from your computer After selecting the file click the Open button The file path will appear in the File field If desired enter a title of the document in the Title field If desired enter any notes regarding the document in the Note field e Click the Upload button to upload the document to the HISSAP database A link of the file will appear in the grid below f Click the collapse button to hide the Upload Receipts section Browse button located 10 Click the amp expand button to display the Invoice Expenses section a Enter the Personnel Costs in the appropriate fields i For the Payroll Taxes Assessments and Fringe Benefits fields click the Petals Details link to the right of the field li Enter the appropriate expenses and click the Sum Toa Sum Total link iii Click the 22 Save link when finished Note Click the St Reset link to reset your answers or click the Cancel Cancel link to return to the Create Invoices Edit Form iv The Personnel Cost Subtotal will automatically calculate for you Hawaii User Manual Upload Receipts File Browse Title i Browse button ote
95. ocated to the right of the File field i The Choose File window will open allowing you to select the document from your computer After selecting the file click the Open Open button The file path will appear in the File field ii lf desired enter a title of the document in the Title field Title Note Unisad File Upload Date Title Note Save Details Be Save Details button iii If desired enter any notes regarding the document in the Note field Save bution Save Cancel iv Click the 2224 Upload button to upload the document to the This is a partial screenshot displaying the Identify Outcomes Edit Form HISSAP database a A link of the file will appear in the grid below Save Details h Click the Save Details button to save the outcome details Note Click the Clear button to remove all details currently entered The details will display in the grid below 10 Click the Save button Note To exit the screen without saving any of the details click the Cancel button Hawaii User Manual 34 O KIT Solutions 2013 Editing an Outcome 1 Click Assess 4 Plan from the Menu 2 Click Identify Outcomes from the Assess 4 Plan Landing Page 3 From the Listing page select the outcome you wish to edit by clicking the Desired Outcome link 4 The details will appear in the edit mode Make any changes needed to the details a To edit measurement tool details within the grid
96. of the Identify Services Edit Form service Type O Recurring Y Single Expected Service mm dd yyyy or mm dd yyyy Date Proposed Session Hours M and 0 y mins Length Save Cancel This is a partial screenshot of the Identify Services Edit Form KIT Solutions 2013 b If Recurring is selected as the Service Type 3 new fields will appear Service Type Recurring O Single i Enter the expected date of the first service in the Start Date field as mmiddiyyyy or mm dd yyyy ii Enter the expected date of the last service in the End Date field as mm dd yyyy or mm dd yyyy e iii Enter the planned number of sessions in the Number of Save Cancel Sessions field 15 Click the Save button Note To exit the screen without saving any of the details click the Cancel button This is a partial screenshot of the Identify Services Edit Form Tips e fa program is using multiple CSAP Strategies and or Service Delivered types you will have to identify the service for each strategy service code used for the program e You will need to enter a new record if the Program is being used for Single and Recurring services Hawaii User Manual 45 KIT Solutions 2013 Editing a Planned Service E a Click Assess amp Plan from the Menu Click Plan Programs Services from the Assess amp Plan Landing Page Click Identify Services from the Plan Programs Services Landing Page From the Listing pa
97. omplete stated b Click the OK button to confirm the change Delete button Note To cancel the deletion click the Cancel button MS 6 Notice that the report is no longer in the list This is a sample screenshot displaying Delete button on the Report Invoices Edit Form Hawaii User Manual 101 KIT Solutions 2013 I 1 1 Ss SAP ats BME ABU Preven o Assess amp Plan Manage Track EH A jot ca il Submitting an Invoice Data Tools Knowledge base Communication Administration Help Report Invoices Setingsy QB 1 Click Track from the Menu ani emize expenses and funding for programs 2 Click Report Invoices from the Track Landing Page NES FRE 3 Click Create Invoices from the Report Invoices Landing page Create New daudies 4 From the listing page click the S Submit link to the right of the Invoice invoice cr Month i September 2012 New Submit October 2012 New a Submit 5 The status of the service will change to Submitted E New Submit link Submit December 2012 New Submit November 2012 New Submit This is a sample screenshot displaying Report Invoices Listing Page Tips e Aninvoice cannot be edited or deleted after it is submitted e The default status is New If the invoice is approved at the state level the status will change to Approved If it is rejected the status will change to Denied Hawaii User Manual 102 O KIT Solutions 2013 DATA TOOLS The Data
98. on Deleting a Program Submission 1 2 3 Hawaii User Manual Click Assess amp Plan from the Menu Click Program Submission from the Assess amp Plan Landing Page From the Listing page select the program you wish to delete by clicking the Name link The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note To cancel the deletion click the Cancel button Notice that the program is no longer in the list 28 Hawaii Information System HI S SAP for Substance Abuse Prevention a o A amp A Data Tools Knowledge base Communication Administration Help Program Submission Assess amp Plan Manage Track Settings w a 9 This module is used to propose new program Identify Programs in Stage 1 Home gt Assess amp Plan gt Program Submission Program Submission Name link Create New Progra Drug Free Hawai Educational program focusing on 9 12 th graders in public schools Under Review This is a sample screenshot displaying the Program Submission Listing Page Communication Add Provider Note test Message from webpage O Are you sure you wish to PERMANENTLY DELETE this record Upload Supporting D File Title Note Upload Upload Date Tiel Me Delete button Save Cancel Delete This is a sample
99. ons 2013 Submitting an Ad Hoc Service After entering an Ad Hoc service it must be submitted for review 1 Click Track from the Menu 2 Click Monitor amp Report Services from the Track Landing Page 3 Click Report Ad Hoc Services from the Monitor 4 Report Services Landing Page 4 Click the Submit Submit link to the right of the service name 5 The status of the service will change to Submitted Tips e A service cannot be edited or deleted after it is submitted Hawaii Information System HI Ss SAP for Substance Abuse Prevention Assess amp Plan Manage Track EX 2 ye ie 2 Dats Tools Knowledgebase Communication Administration Help Report Ad Hoc Services This module is used to report and manage ad hoc services Settings y g a Home gt Track gt Monitor amp Report Services gt Report Ad Hoc Services Programs 1 All Stars Add Ad Hoc Service 1 1 8 25 2011 Community Health Fair Not Submitted 2 Law Enforcement Collaboration Add Ad Hoc Service 2 1 9 14 2011 Retailer info dissemination resource directories for all local law enforcement Not Submitted 3 POH Add Ad Hoc Service Submit Submit This is a sample screenshot displaying the Report Ad Hoc Services Listing Page e The default status is Not Submitted If the service is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision
100. opulation name s to be associated with this program by selecting the checkbox next to the appropriate population name If Other specify is selected enter the name of the service population in the Please Specify Other field b Click the collapse button to hide the Service Population grid 18 Using the Funding Sources checkboxes select the appropriate funding sources used for the program Note You may check multiple funding sources if needed a A field will appear to the right of the selected funding source Enter the amount of funding in the field i If any Other funding source is selected enter the name of the funding source in the Please Specify Other field 19 Click the Save button Note To exit the screen without saving any of the details click the Cancel button Hawaii User Manual 39 Service Population Service Populations C Parents Families C Older Adults CI Pregnant Women Teens O Physically Disabled C Mental Health Problems This is a partial screenshot displaying the Plan Programs Edit Form EO SIG Enhancement Funds SIG Funds SIG Planning Funds SPF SIG Initiative funds E State and Drug Free schools funds State Funds Save Cancel This is a partial screenshot displaying the Plan Programs Edit Form KIT Solutions 2013 Editing an Planned Program wo 1 gt Click Assess amp Plan from the Menu Click Plan Programs Service
101. ords can be any combination of letters numbers and or characters e Passwords do not expire however it is a good idea to change your password every 3 months for security purposes e If the staff user has a hyphen or a space in the last name the Login Name will include the hyphenation or space For example Tiffany Williams Pitt would have the Login Name of twilliams pitt Georgia Von Helsing would have the Login Name of gvon helsing e To log out of the application click the 29 Logout link in the upper right hand corner e The Login Login link in the upper right hand corner of the Login page will not log you in You MUST click the Login Login button HISSAP Ssu Abuse Prevention ack Assess amp Plan Manage y EH gt xf ca Fa Dats Tools Knowledge base Communication Administration Help H ome Settings y a Y Hawaii ADAD Prevention System 129 Login to Hawaii ADAD Prevention System Forgot Your Login n You are logging into the new 2012 2013 HISSAP system To access the previous A i system click the link at the bottom of this page If you are unable to log into the Hawaii ADAD Prevention System due to forgetting ay rr Normal Maintenance your Login Name or Password you can retrieve this information by clicking the forgot ee west TE OFUt my Password link and requesting it by email PS PS Hosting Maintenance on Friday 11 2 2012 10PM EST to v 1 Click the for
102. orm F Motor Vehicle Purchases TOTAL A B C D E F Total KIT Solutions 2013 f Click the Y collapse button to collapse the Invoice Expenses section Total Contract Amount 11 Use the checkboxes in the Total Contract Amount section to select the appropriate funding sources EZ sigle Trento O a chee Oar ee AAA a Enter the Total Contract Amount for the selected sources 12 Click the amp expand button to display the Prepared By section a Using the checkboxes select the box of the person who prepared the invoice report Check Al Uncheck Al b Click the Y collapse button to collapse the Prepared By section 13 Check the box to agree to the Terms amp Conditions Prepared By C Admin Account C Malia Waiholua J Leilani Nagahara C Bane Young Ryan Endlish Kai Kalani Terms Conditions 1 A Click the alle Save button DI declare that this report including any accompanying schedules of statements has been reviewed by me and to the best of my i i knowled d belief is i d faith for th iod tated Note To exit the screen without saving any of the changes click the Cancel button diaig Save biton ES Save ancel This is a partial screenshot displaying the Report Invoices Edit Form Hawaii User Manual 100 O KIT Solutions 2013 H I S S AP Hawaii Information System AS Win Ja for Substance Abuse Prevention imint 003 Logout Editing an In
103. ormal Maintenance on Sunday 8 19 2012 10PM to 4AM Login Name a Password EST Site ID Customer Support Unavailable a Holiday on Monday 9 3 2012 v Login KIT Solutions 2013 Temporary Account The Temporary Account is a one time account for logging into the HISSAP and creating a system administrator this person will register staff members into the HISSAP 1 Type the temporary account login name in the Login Name field Note The temporary Login Name will be temp CPC region For example if your CPC region is A the temporary Login Name is tempe Type the temporary account password in the Password field Click the Login button Upon login you will be required to register yourself as a staff member This will replace the temporary account See Staff for instructions Once the new staff account is created an email notification will be sent to the email address entered on the Staff form Follow the instructions within the email to activate the new account For additional information on activating an account see the Activating Your Account section Upon activating the new account the temporary account will become deactivated therefore you can no longer login with the temporary account ot a ae O Tips e When logging in using the temporary account you must then create a new account Clicking the Cancel button will log you out of the Ser
104. ormation Create Must be pressed first to add new information to an Edit Form save Adds the information on an Edit Form to the database Delete Removes the information currently on an Edit Form from the database Cancel Cancels the Add or Edit without saving any information entered Additional Buttons Each page within the HISSAP offers additional help to the user Click on one of the icons to receive the help needed Settings Allows you to change the size of the text displayed on the form For more information see the Settings section a Prints the information currently on the form E Provides the multimedia tutorial video specific to the Submenu Category el Provides User Manual help specific to the Submenu Category Includes step by step instructions for adding editing and deleting Provides information on the Submenu Category with regards to prevention Hawaii User Manual 14 KIT Solutions 2013 Settings You can alter the size of the text on a form by using the Settings ins option Clicking on one of the Radio button changes the text size from smallest to largest small Provides the smallest text size Medium Provides a medium default text size Large Provides the largest text size 1 Click the sess Settings button 2 Select the Text Size by selecting the appropriate radio button 3 Click the Set button Note Click the s Cancel button to cancel the settings Hawaii User Manual 15
105. phics Breakdown However if you select any Participants or Groups DO NOT enter the number from the Group in the Demographics Breakdown section as well If both Service Participants Groups and Demographics Breakdown are entered your attendee counts will be duplicated e Each category Age Gender Race and Ethnicity under Demographics Breakdown must equal the Number of Participants specified Hawaii User Manual O KIT Solutions 2013 Editing an Ad Hoc Service gt m m Click Track from the Menu Click Monitor amp Report Services from the Track Landing Page Click Report Ad Hoc Services from the Monitor amp Report Services Landing Page From the listing page select the service you wish to edit by clicking the service date link Note Once a service is submitted it cannot be edited The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting an Ad Hoc Service 1 Click Track from the Menu 2 Click Monitor amp Report Services from the Track Landing Page 3 Click Report Ad Hoc Services from the Monitor 4 Report Services Landing Page 4 From the listing page select the service you wish to delete by clicking the service date link Note Once a service is submitted it cannot be deleted The details will appear in the edit mode Click the Delete button
106. place from the Location Type dropdown list 10 The Planned Session Length field is filled in for you based on the planned service details 11 Enter the actual length of the service in the Actual Session Length field by entering the amount in the field and selecting whether the duration is being tracked by hour days weeks or months If hours were selected you may also add any minutes from the mins dropdown list Note You may leave a zero 0 in one of the fields but at least one 1 of the fields must have an amount higher than zero 0 12 To select Service Population click the amp expand button A grid will appear listing all of the Service Populations a Select the population name s to be associated with this service by selecting the checkbox next to the appropriate population name If Other specify is selected enter the name of the service population in the Please Specify Other field b Click the El collapse button to hide the Service Population grid Hawaii User Manual 64 Report Single Services Setingsy This module is used to report one time services Home gt Track gt Monitor amp Report Services gt Report Single Services You may now Add an item Service Identification Service Name test CSAP Strategy Community Based Process Service Delivered Training Services Primary IOM Universal Direct Category Service Date mm dd yyyy or mm dd yyyy Loca
107. play the service dates Di en Hawaii Information System HI S SAP for Substance Abuse Prevention Assess amp Plan Manage Track H ya ka Bil Data Tools Knowledgebase Communication Administration Help Report Single Services Setingsy This module is used to report one time services Home gt Track gt Monitor amp Report Services gt Report Single Services A o es 1 Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA 1 1 12 1 2012 Ryans test service Not Submitted Submit 1 1 1 2 12 25 2012 Testing approval Approved 1 1 3 10 8 2012 Group therapy session Not Submitted Submit 1 1 4 12 18 2012 test Not Submitted Submit 1 1 5 1 1 6 3 7 10 1 2012 test Rejected 10 2 2012 test Submitted 11 7 2012 test Approved This is a sample screenshot displaying the Report Recurring Services Listing Page Note Click the minus sign to collapse the service 6 Click the Submit Submit link to the right of the service name 7 The status of the service will change to Submitted Tips e A service cannot be edited or deleted after it is submitted e The default status is Not Submitted If the service is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual 79 KIT Solutions 2013 Report Ad Hoc Services Ad Hoc Services are services that were not initially plann
108. playing the Events Manager Edit Form Hawaii User Manual 106 O KIT Solutions 2013 im f NON Hawaii Information System Editing an Event HI S SAP for Substance Abuse Prevention 1 Click Communication from the main menu Assess 8 Plan Manage Track i Al R S i 2 Click Events Manager from the Communication Landing Page ii a aa Events Manager so ale 3 From the Listing page select the event you wish to edit by clicking the Event This module is used to add events to the Event Calendar Only Prevention related events should be placed on the Events Name link Calendar This is not intended to act as a personal calendar 4 The details will appear in the edit mode Make any changes needed to the Home gt Communication gt Events Manane details Create New Event Event Name link 5 Click the Save button HISSAP Meeting Note To exit the screen without saving any of the changes click the Cancel button _ o This is a sample screenshot displaying the Events Manager Listing Page July August 2011 September Sun Mon Tue Wed Thu F o lil B ja la z le o jo jn ji YE gpr ms Deleting an Event Message from webpage exa 1 Click Communication from the main menu 2 Click Events Manager from the Communication Landing Page 3 From the Listing page select the event you wish to delete by clicking the Event Name link O Are you sure you wish to PERMANENTLY DELETE this record
109. ppear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Hawaii User Manual 11 1 1 Ss SAP e sobiice ABU Preve Man Assess amp Plan Manage Track E 2 Vv f a Fal Data Tools Knowledge base Communication Administration Help Report Recurring Services This module is used to report and manage recurring services Home gt Track gt Monitor amp Report Services gt Report Recurring Services Programs 1 Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA Add Recurring Service 1 1 test Report Recurring Service 1 1 1 23 12 10 2012 Not Submitted 1 2 24 12 3 2012 Not Submitted Service Date Link 1 3 17 11 16 2012 Submitted q 1 1 1 4 13 10 9 2012 roved 1 1 5 16 11 5 2012 Submitted Settings y Submit Submit This is a sample screenshot of the Report Recurring Services Listing Page KIT Solutions 2013 Deleting a Recurring Service 1 2 3 Click Track from the Menu Click Monitor amp Report Services from the Track Landing Page Click Report Recurring Services from the Monitor amp Report Services Landing Page From the listing page click the plus sign to expand the program you wish to delete a service for Note Click the minus sign to collapse the program Click the plus sign located
110. r State Program List select the name of the program from the Program Name dropdown list Note Selection for this dropdown list will be available once a Prevention Approach is selected The Strategy Name field will automatically fill in with what was selected from the Program Name dropdown list This field may be modified if needed The Description will automatically fill in for you based on the Strategy Name selected This field may be modified if needed Select the Status of the program from the dropdown list a Active the program is currently in use by your organization b Inactive the program is no longer in use by your organization Hawaii User Manual 37 NECAT Hawaii Information System HI Ss SAP for Substance Abuse Prevention Assess amp Plan Manage Track E A ya e aii Data Tools Knowledgebase Communication Administration Help Plan Programs Settings y a ay This module is used to plan programs Home gt Assess amp Plan gt Plan Programs Service Create New Program button Create New Program Cognitive Behavioral Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA is a treatment approach designed Therapy for Child Sexual to help children and adolescents who have suffered sexual abuse overcome posttraumatic stress Approved Abuse CBT CSA disorder PTSD depression and other behavioral and emotional difficulties This is a sample screenshot displaying the Plan Programs Listing Page Plan P
111. rif E E En o UU EU OE 0 O OU EA 92 Ml EU ECO E rr U 0OUOCCU765 5 o Ae 92 SUMT a MONA REDO A Poo ii E AA le OE e Po ERE RE O IIA 93 Results amp Learning Year End Program Report OPPPPREE OPE CU A NO Po RI A sntaneanmtcne 94 Addn a roar Ena res lAs ON seisena o 2 gt gt eono oo e 94 o claro ll A e o o Ue E e E E EE CEE A 95 DELING a rear End FO OCU Odessa sonda a E std 95 Submitting a Year End Program Report OPE OPOAREAE O POE UU PP mo E E o 96 Ra DOM ql ales CPOPCPOPPAOO 0NNU PZP e el o o e o US RE o E E E EE 97 oo o AN NON CS PA A o OPI ee ghee pectin O RP OIE PU o E E E 97 o AP E 101 PSIG TING AWAY ONGC A A mA o o A e oi O OE e RE EE OOO 101 SO o A VOCE oo e 5 E O oe a 102 A eo q e E Po oo E 103 Penna aR DON eara o E oo oo o O PO00 o o e OO EAS 103 Hawaii User Manual 4 KIT Solutions 2013 oleo eV cl FAS DOM asec E EA e O o e o 8 Eo oe 104 llano a issue ISS 105 ESV STG MANDO sitiado teatre tia 105 Pen e FUER e E i E e EE UE OE 105 o e O reel EC E OU CE e oo A 107 e ee o o e mz A 107 Meese o eame 0 0 Panett ae eee e E 0 O e eo 108 No lo o ACS SAC OPA A ooo oo e E 108 ollo ANOS SANS IP o EGO e 0 E o E e no O A E UE RO e 109 on Oo o o E E eso A o EP E EEE 109 a A A E o A TE 110 A e pe EU oe aiscotastuceezes aeaeeaessaeerteotscheatuneeeas E 110 Updating the Organization Information ccccssecsscsssessscsssssssssscssssessssessesscsessesacsessesasses
112. rinting and in some cases adding and editing are avallable For more information see the Data Fields and Buttons section e f you clicked the Add Create button to enter new information into a form the Edit Form data fields will be blank e When selecting the link to view existing data the Edit form data fields will display the data entered selected previously These fields may be modified if needed Computer Keys I 1 I S SAP e Subic Abus Pro ian ail Assess amp Plan Manage Track Ha P gt 14 Data Tools Knowledge bas Communication Administration Staff Settings Y Staff Module Home gt Administration gt Staff You may now Add an item General Information Salutation v First Name Last Name Title Status Actie v This is a partial screenshot displaying a blank Edit Form While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description X The Cursor sr The TAB key a Hold down the SHIFT key and then press the TAB key w The Control CTRL key Use the MOUSE by pointing and clicking to move the cursor Hawaii User Manual Function Points to desired location Moves the cursor to the next data field Moves the cursor to the previous data field Enables blocked material
113. rmation System I TI S SAP for Substance Abuse Prevention a a a A aii Data Tools Knowledge bass Communication Administration Help Assess amp Plan Manage Track Results amp Learning Monthly Report Report your monthly results Settings y a amp Home gt Track gt Monitor amp Report Results gt Results amp Learning Monthly Report Report for the Month of link Create New Mo Report for the Month pf September 201 This is a sample screenshot displaying the Results amp Learning Monthly Report Listing Page Prepared B Kai Kalani Not Submitted Submit 8 What are some of the accomplishments and challenges of the coalition There have been man Message from webpage O Are you sure you wish to PERMANENTLY DELETE this record 9 Do you have addi program s successes Delete button Delete strategies or challe None at this time Save Cancel This is a sample screenshot displaying Delete button on the Results amp Learning Monthly Report Edit Form KIT Solutions 2013 Submitting a Monthly Report PUTS SAD stc nba prevean 1 Click Track from the Menu Assess amp Plan Manage Track H Ea ra ail 2 ele Monitor amp Report Results from the Track Landing Page Results amp Learning Monthly Report AT a a 3 Click Results amp Learning Monthly Report from the Monitor 4 Report Results ini Landing Page Home gt Track gt Monitor amp
114. rograms Setingsy B This module is used to plan programs Home gt Assess amp Plan gt Plan Programs Services gt Plan Programs You may now Add an item Program Information Aso Log Number TR123 Prevention Select One v Approach Program Name A Strategy Name Description Status Select One Y This is a partial screenshot displaying the Plan Programs Edit Form KIT Solutions 2013 12 13 15 Enter the date you will begin working on the program in the Start Date field as mm dd yyyy or mm dd yyyy Enter the targeted date the program will be completed in the Target Completion Date field as mm dd yyyy or mm dd yyyy If applicable enter any additional notes regarding the program in the Notes field lf the program will have adaptations select the Will this program be modified from original design checkbox a lf adaptations have been approved select the Has the strategy been approved by the state panel checkbox Using the Problems checkboxes select the problem statements associated with the program Note Use the Check All link to select all problems a To remove a problem uncheck the appropriate checkbox Note To remove all problems click the Uncheck All link Using the Outcomes checkboxes select the outcomes associated with the program Note Use the Check All link to select all outcomes a To remove
115. s Settings w a e Home gt Manage gt Identify Sites Create New Site test Inactive Anahola West Community Cente Site Name Link Active Anahola High Active This is a sample screenshot of the Identify Sites Listing Page General Information Site Name test Status Active o B Address 101 Main St City Anahola State HI Site Contact Information 3 Ao Last Name Kalani es Email kkalani fmail com Delete Button Save Cancel Delete This is a sample screenshot displaying Delete button on the Identify Sites Edit Form e You will not be able to delete a Site if it is associated with a group or participant In these instances set the Site s Status to Inactive Hawaii User Manual 56 KIT Solutions 2013 mj j Hawaii Information System Identify Participants I 11 S SAP for Substance Abuse Prevention For recurring services you may track the attendance of the individual participants Assess amp Plan Manage Track E A hd aA e instead of providing a count of the attendees Thus you will need to register these A individuals into the HISSAP and associate the participant with a Group before you enter the recurring service Identify Participants Setingsy This module is used to register individual participa B Create New Participant Home gt Manage gt Identify Participants button Create New Participant
116. s amp Plan Manage Track EH 2 xf Fa qu Data Tools Knowledge basse Communication Administration Help Report Recurring Services Settings This module is used to report and manage recurring services Home gt Track gt Monitor amp Report Services gt Report Recurring Services Programs 1 Cognitive Behavioral Therapy for Child Sexual Abuse CBT CSA Add R 1 1 test Report Recurring Service 1 1 1 23 12 10 2012 Not Submitted ecurrina Service Report Recurring Service link 1 2 24 12 3 2012 Not Submitted 3 17 11 16 2012 Submitted 1 1 4 13 10 9 2012 Approved 15 1 1 q 1 16 11 5 2012 Submitted This is a sample screenshot of the Report Recurring Services Listing Page KIT Solutions 2013 Editing a Recurring Service gt m m Click Track from the Menu Click Monitor amp Report Services from the Track Landing Page Click Report Recurring Services from the Monitor amp Report Services Landing Page From the listing page click the plus sign to expand the program you wish to edit a service for Note Click the minus sign to collapse the program Click the plus sign located next to the planned service group pair to display the service dates Note Click the minus sign to collapse the service Select the service you wish to edit by clicking the service date link Note Once a service is submitted it cannot be edited The details will a
117. s successes strategies or problems in working with your target population Save button a a This is a partial screenshot displaying the Results amp Learning Year End Program Report Edit Form KIT Solutions 2013 Editing a Year End Program Report Click Track from the Menu Click Monitor amp Report Results from the Track Landing Page Click Results amp Learning Year End Program Report from the Monitor 4 Report Results Landing Page 4 From the listing page select the report you wish to edit by clicking the Report Year End Date link Note Once a service is submitted it cannot be edited The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button SS A Deleting a Year End Program Report 1 Click Track from the Menu 2 Click Monitor amp Report Results from the Track Landing Page 3 Click Results amp Learning Year End Program Report from the Monitor amp Report Results Landing Page 4 From the listing page select the report you wish to delete by clicking the Report Year End Date link Note Once a service is submitted it cannot be deleted The details will appear in the edit mode Click the P Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the change Note To cancel the dele
118. s from the Assess amp Plan Landing Page Click Plan Programs from the Plan Programs Services Landing Page From the Listing page select the program you wish to edit by clicking the Program Name link The details will appear in the edit mode Make any changes needed to the details Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Planned Program gt 0 Click Assess amp Plan from the Menu Click Plan Programs Services from the Assess amp Plan Landing Page Click Plan Programs from the Plan Programs Services Landing Page From the Listing page select the program you wish to delete by clicking the Program Name link The details will appear in the edit mode Click the P Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note To cancel the deletion click the Cancel button Notice that the program is no longer in the list Hawaii User Manual 40 Hawaii Information System for Substance Abuse Prevention HISSAP Assess amp Plan Manage Track ae us aii Administration Helo Data Tools Knowledge base Communication Plan Programs Settings y a Y This module is used to plan programs Home gt Assess amp Plan gt Plan Programs Serices gt Plan Programs Create New Program Cognitive Behavioral al Abuse CBT
119. screenshot displaying Delete button on the Program Submission Edit Form KIT Solutions 2013 Identify Problems The Identify Problems module is used to create problem statements Adding a Problem Statement 1 Click Assess amp Plan from the Menu 2 Click Identify Problems from the Assess 4 Plan Landing Page 3 Click the Create New Problem Statement 4 Select a Domain from the dropdown list 5 Identify the problem using the Problem Statement field Hawaii User Manual Create New Problem Statement button Hawaii Information System I 1 I S SAP for Substance Abuse Prevention Assess amp Plan Manage Track EH pel ya fica gil Data Tools Knowledge bsse Communication Administration Help Identify Problems This module is used to identify problems Settings Y Create New Problem Statement button Community Home gt Assess amp Plan gt Identify Problems Create New Problem Statement This is a sample screenshot displaying the Identify Problems Listing Page Identify Problems This module is used to identify problems Settings y a e Home gt Assess amp Plan gt Identify Problems porn a ss e eee tt a a a ss e dl Problem Statement Information Domain Select One v Problem Statement This is a partial screenshot displaying the Identify Problems Edit Form KIT Solutions 2013 6 Enter details about the problem stat
120. sesacsessesacsasseseesassesaesacseseesacsaseesacsassesaesassesarsacseseesacsaseesacsaseesarsaseesaesasseseesateasaceasensanss 110 o eo io y e O nn Pro A 112 PACING tek AVION A e o FP Bo e ceases o oe E OA 112 Fanna aM ICID SF PERO COOP P P o eo anaes suraaet E EER 115 DESEA o PRPOPOPOPO OU ZOEA PQP ooPo P o e e o EOI A 115 CTE Eo o eee sec E E A iio eo 116 Hawaii User Manual 5 KIT Solutions 2013 TIPS FOR USING THE SERVICE EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 X 768 pixels or larger If your screen resolution is smaller i e 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels you will have to scroll more both up 4 down and left amp right to access all the data fields To change your PC monitor settings right click on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by HISSAP is Microsoft Internet Explorer IE Mozilla Firefox Netscape Safari and other browsers may not be supported by HISSAP They may function but not to design specifications We recommend users have the latest version of IE installed on their compu
121. sess amp Plan from the Menu 2 Click Contracts from the Assess amp Plan Landing Page 3 From the Listing page select the Contract you wish to edit by clicking the Contract Name link 4 The details will appear in the edit mode Make any changes needed to the details 5 Click the Save button Note To exit the screen without saving any of the changes click the Cancel button Deleting a Contract 1 Click Assess amp Plan from the Menu 2 Click Contracts from the Assess amp Plan Landing Page 3 From the Listing page select the Contract you wish to delete by clicking the Contract Name link The details will appear in the edit mode Click the Delete button a You will receive a confirmation message asking if you are sure b Click the OK button to confirm the deletion Note To cancel the deletion click the Cancel button 6 Notice that the Contract is no longer in the list Hawaii User Manual 25 T TI S S A 2 Hawaii Information System y y Y for Substance Abuse Prevention uae i Fall Data Tools Knowledge base Communication Administration Help Contracts Setingsy Q Assess amp Plan Manage Track This module is used to manage contracts and upload RFPs Home gt Assess amp Plan gt Contracts Create New Contract Files SAPT Contract Contract Name link Active This is a sample screenshot displaying the Contracts Listing Page Contracts Setinsy
122. so you need to identify the site before the group can assess a plan Manage Track pa oe A gg be created i Data Tools Knowledge bsse Communi cation Administration Help Identify Sites Setingsy 2 This module is used to create sites Adding a Site Home gt Manage gt Identify Sites Create New Site Create New Site button 1 Click Manage from the Menu 2 Click Identify Sites from the Manage Landing Page SNC nena Anahola High Active i Create New Site i 3 Click the Create New Site button This is a sample screenshot of the Identify Sites Listing Page 6 Enter the site s Address in the appropriate fields Identify Sites Setingsy A This module is used to create sites 4 Enter the site name in the Site Name field Home gt Manage gt Identify Sites action You may now Add an item 0 5 Select the Status from the dropdown list peg onsen a a Active the participant is currently attending services with your organization b Inactive the participant is no longer attending services with your Or ANEAN Zip XXXXX OF XXXXX XXXX This is a partial screenshot of the Identify Sites Edit Form Hawaii User Manual 54 KIT Solutions 2013 7 Enter the name and contact information of the site s contact person in the appropriate Site Contact Information fields 8 Click the Save button Note To exit the screen without saving any of the details click the
123. status of the service will change to Submitted This is a sample screenshot displaying the Report Single Service Listing page Tips e A service cannot be edited or deleted after it is submitted e The default status is Not Submitted If the service is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual 70 KIT Solutions 2013 Report Recurring Services Recurring Services are services provided to the same small group of participants on topics in multiple sessions You must identify your services in the Identify Services module before entering recurring services Adding an Initial Recurring Service 1 Click Track from the Menu 2 Click Monitor amp Report Services from the Track Landing Page 3 Click the Report Recurring Services from the Monitor 4 Report Services Landing Page 4 Click the l dd Recurring Service Add Recurring Service link next to the program name 5 The Program field is displayed for you based on what was selected on the Listing page 6 Selectthe appropriate group from the Group dropdown list Note You must have a group created before adding any services Groups are created using the Identify Groups module 7 Select the planned service title from the Service Name dropdown list Note You must have a planned service created before adding any services Service Titles are created using the Id
124. ted Submit Single Service 2 Law Enforcement Collaboration Add Planned Service Recurring Service Single Service 2 1 Retailer education compliance Beer Otitlets Not Submitted Submit 3 POH Add Planned Service Recurring Service Single Service This is a sample screenshot of the Identify Services Listing Page Proposed Number 100 of Persons to Message from webpage Serve Demographi Dreakdow O Are you sure you wish to PERMANENTLY DELETE this record Proposed Cost q Service Type End Date 6 30 2012 Cancel Delete button A Delete Number of 13 Sessions Save Cancel This is a sample screenshot displaying the Delete button on the Identify Services Edit Form KIT Solutions 2013 HIS S AP orsubstance Abuse Prevention Submitting a Planned Service Assess 8 Plan Manage Track EH 2 La 5 il After entering a single service it must be submitted for review Identify Services Setingsy g 8 This module is used to plan services 1 Click Assess amp Plan from the Menu Home gt Assess amp Plan gt Plan Programs Services gt Identify Services 2 Click Plan Programs Services from the Assess amp Plan Landing Page ie ene 3 Click Identify Services from the Plan Programs Services Landing Page Oe eee ee eT i i Single Servi Submitlik 4 From the Listing page click the Submit Submit link to the right of the planned 2 fais EGOS Collaboration Add Pl
125. ter along with the updates provided by Microsoft which are released periodically Pop Up Blocker Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like HISSAP require pop ups to be able to function If your pop up blocker is enabled there is a possibility that HISSAP may not function or appear properly You should either disable the pop up blocker while using HISSAP while remembering to enable it if desired when not in HISSAP or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click the top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If the Block Pop Ups checkbox is checked click on the Settings button You can now add the HISSAP link to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from HISSAP Note These are instructions for Internet Explorer 7 0 and may be differ
126. tes based on the ASO Log Number entered in the Contracts module 6 Select the month you wish to invoice from the Invoice Period dropdown list 7 The Invoice Status will default to New 8 The Total Contract Amount Total Expenses and Balance Contract Amount Expenses will populate based on what is entered in the Invoice Expenses and Monthly Expenditures by Funding Source sections Hawaii User Manual 97 FATS SS A Messianic Abuse Prevention Assess amp Plan Manage Track EH 2 yor Ls gill Data Tools Knowledgebase Communication Administration Help Report Invoices Setingsy BQ itemize expenses and funding for programs Home gt Track gt Report Invoices Create New Invoice button Create New Invoice July 2012 Accepted September 2012 New Submit October 2012 New Submit August 2012 New Submit June 2013 New Submit December 2012 New Submit November 2012 New Submit This is a sample screenshot displaying the Report Invoices Listing Page Report Invoices Setingsy A ltemize expenses and funding for programs Home gt Track gt Report Invoices You may now Add an item Invoice Information Date Created 12 20 2012 ASO Log Number TR123 v Invoice Period Select One v Invoice Status New Total Contract Amount Total Expenses Balance Contract Amount Expenses This is a partial screenshot displaying the Report Invoices Edit Form KIT Solutio
127. ticipant is saved you will have to associate the Participant with a Group before entering any recurring service details See Identify Groups for additional details Hawaii User Manual O KIT Solutions 2013 HISSA iorsubstance Abuse Prevention Editing a Participant Assess amp Plan Manage Track EH A af a ahh 1 Click Manage from the Menu y Data Tools Knowledge base Communication Administration Help o Identify Participants Setingsy Click Identify Participants from the Manage Landing Page This module is used to register individual participants From the Listing page select the identified participant you wish to edit by clicking same gt Manage gt Identify Participants the First Name link Create New Participant 4 The details will appear in the edit mode Make any changes needed to the Anahola West Community Center Alani Yokoono Female Active details Anahola High Amos Active Anahola High n j j Activ 5 Click the ic Save button lla West Community Center a First Name Link Aci f i a f Anahola High Makai Kealia Male Active Note To exit the screen without saving any of the changes click the Cancel button Anahola West Community Center Sato Hara Male Active Anahola West Community Center Tomika Ching Female Active This is a sample screenshot of the Identify Participants Listing Page Deleting a Participant State een eee Click Manage from the Menu O Are you sure you wish to PE
128. tion click the Cancel button 7 Notice that the report is no longer in the list Hawaii User Manual 95 Hawaii Information System for Substance Abuse Prevention a HTSSAP Assess amp Plan Manage Track Data Tools Knowledge base Communication gil Help Results amp Learning Year End Program Report mij Administration Settings y Report your Yearly results Home gt Track gt Monitor Report Results gt Results 4 Learning Year End Program Report Create Nev Report Year End Date link This is a sample screenshot displaying the Results 8 Learning Year End Program Report Listing Page NO Fa O Be M Kai Kalani Not Submitted Submit 10 Please describe any new program activity that proved to be effective There were two progra Message from webpage O Are you sure you wish to PERMANENTLY DELETE this record 11 What other com partnership s succe r organization s None at this time Delete button Save Cancel Delete This is a sample screenshot displaying Delete button on the Results amp Learning Year End Program Report Edit Form KIT Solutions 2013 Submitting a Year End Program Report Click Track from the Menu Click Monitor amp Report Results from the Track Landing Page Click Results amp Learning Year End Program Report from the Monitor amp Report Results Landing page 4 From the listing page click the Submit S
129. tion Type Select One v Planned Session and mins Length Actual Session Length Hours Y and o w mins This is a sample screenshot displaying the Report Single Services Edit Form Service Population Service Populations 7 Parents Families Older Adults Pregnant Women Teens Physically Disabled Mental Health Problems Law Enforcement Military This is a partial screenshot displaying the Service Population screen from the Report Single Services Edit Form KIT Solutions 2013 13 Enter a description of the service in the Description field 14 If desired enter any additional notes regarding the service in the Note field 15 To enter staff time click the amp expand button A grid will appear listing all of the staff registered for your organization a Enter the number of Direct Hours and or Indirect Hours next to the staff member s that worked on or delivered the service by entering the amount in the Hours field and selecting any minutes from the mins dropdown list Note You may report staff time for more than one 1 staff member who worked on the activity Direct Hours time spent face to face at the service li Indirect Hours time spent on preparing and or performing follow up duties for the service Indirect Hours are any support time associated with the service b Click the collapse button to hide the staff grid 16 Click the Evaluation Summary Eva
130. to open due to pop up blocker Moves the cursor by pointing and clicking 12 O KIT Solutions 2013 Data Fields and Buttons In the HISSAP there are several fields boxes and buttons that are used to collect and store data Type Preview Description Text Field aka Text Box fill in the blank Dropdown List aka Pull Down Menu select one Radio Button Selected Not selected Check Boxes M Selected Not Selected First Name A yellow box around a field denotes a required field Required Indicated that a required field was missed at the time of saving le Denotes a Note with more information regarding the field Plus Minus buttons click to open click to close It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields within a yellow box are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selected option beginning with that letter will appear in the box Hawaii User Manual 13 O KIT Solutions 2013 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit inf
131. tract 123 Active This is a sample screenshot displaying the Contracts Listing Page Contracts Setinsy 0 This module is used to manage contracts and upload RFPs Home gt Assess amp Plan gt Contracts You may now Add an item Basic Information Contract Name ASO Log Number Status Select One Y This is a screenshot displaying the Contracts Edit Form KIT Solutions 2013 7 To upload a document regarding the contract first click the Browse _ Upload Contract Files button located to the right of the File field File Browse a The Choose File window will open allowing you to select the document Title from your computer After selecting the file click the 5 Open Note button The file path will appear in the File field Upload b If desired enter a title of the document in the Title field File Upload Date Title Note c If desired enter any notes regarding the document in the Note field aa d Click the LUelead Upload button to upload the document to the HISSAP database A link to the file will appear in the grid below 8 Click the Save button Note To exit the screen without saving any of the details click the Cancel button This is a screenshot displaying the Contracts Edit Form Tips e You may upload as many files as needed for the Contracts Hawaii User Manual 24 KIT Solutions 2013 Editing a Contract 1 Click As
132. ts Age This is a partial screenshot displaying the Demographic Breakdown list from the Report Recurring Services Edit Form KIT Solutions 2013 19 To upload a document regarding supplementary data first click the _ Browse Hawaii User Manual a In the Mixed field enter the total for each Race category The fields below the Mixed field should equal to the total entered iii Click the E collapse button to hide the Service Demographics grid Browse button located to the right of the File field a The Choose File window will open allowing you to select the document from your computer After selecting the file click the Open button The file path will appear in the File field b If desired enter a title of the document in the Title field c If desired enter any notes regarding the document in the Note field d Click the LYeload Upload button to upload the document to the HISSAP database A link of the file will appear in the grid below Open 20 Click the Save button Note To exit the screen without saving any of the details click the Cancel button T9 Native Hawaiian or Other Pacific Islander Polynesian Mixed Polynesian 19 Total of Polynesians Participants Native Hawaiian or Farn Hawaiian This is a partial screenshot of the Demographics Breakdown Edit Form Upload Files Supplementary Data E x evaluation files File Title Note
133. ubmit link to the right of the Report Year End Date 5 The status of the service will change to Submitted 2 MP Tips e A report cannot be edited or deleted after it is submitted Hawaii Information System I 1 I S SAP for Substance Abuse Prevention Assess amp Plan Manage Track iin 2 ail Data Tools Knowledge basse Communication Administration Help Results amp Learning Year End Program Report a Ca Settings y gt Report your Yearly results Home gt Track gt Monitor amp Report Results gt Results amp Learning Year End Program Repo Create New Yearly Results Report Year End Date Submission Date A 2012 Kai Kalani Not Submitted ubmit This is a sample screenshot displaying the Results amp Learning Year End Program Report Listing Page e The default status is Not Submitted If the report is approved at the state level the status will change to Approved If revisions need to be made the status will change to Revision Requested Hawaii User Manual 96 KIT Solutions 2013 Report Invoices This module is used to to itemize expenses and funding for programs Adding an Invoice 1 Click Track from the Menu 2 Click Report Invoices from the Track Landing Page 3 Click the rtsNewinvotee Create New Invoice button 4 The Date Created field will populate based on the current date 5 Select an ASO Log Number from the dropdown list This information popula
134. viation e g Hawaii s abbreviation is Hl 9 Enter the organization s 5 or 9 digit zip code in the Zip field 10 If appropriate enter the organization s web address in the Web Site field Hawaii User Manual Hawaii Information System I I S SAP for Substance Abuse Prevention Assess amp Plan Manage Track 2 af i e Dsta Tools Knowledge base Communication Administration Help Organization Settings y i vw Organization Module Home gt Administration gt Organization Edit This Record Edit This Record button General Information ID 003 Name Alu Like Anahola Status Active City Anahola Address 101 Main Street State HI q Zip 96703 xxxxx OF XXXXX XXXX This is a sample screenshot of the Organization Page This is a partial screenshot Home gt Administration gt Organization You may now Edit this item General Information ID 003 Name Alu Like Anahola Status Active Y Web Site This is a sample screenshot displaying the Organization Edit Form O KIT Solutions 2013 Primary Contact Information 11 In the Primary Contact Information section select one of the staff members to eN a To edit this individual s information go to serve as a contact person for your organization from the Choose Contact First Name dropdown list The rest of the information will be loaded for
135. vice e The Password IS case sensitive Passwords can be any combination of letters numbers and or characters Hawaii User Manual 19 KIT Solutions 2013 Activating Your Account Your login information is created for you by your acting administrator Before accessing HISSAP for the first time you will need to activate your account 1 Once you have been informed by your acting administrator that an account was created for you check your email You should receive an email with instructions for activation 2 Click the activation link within the email to activate your account 3 You should receive a confirmation email indicating your account was activated successfully Click the Login link to log into HISSAP e Your login information should be provided to you by your acting administrator Tips From do_not_Reply kitsolutions net mailto do_not_Replyikitsolutions net Sent Monday August 13 2012 4 46 PM To John Doe Subject Hawaii Prevention 4ccount Activation Invitation Dear John Doe Please follow this link to activate your account http Jdeme luthost netfhiprevent20124 AccountAchvaton aspx ActrrationID 009 70106011101 1001010115007500730084 Activation link To ensure delivery to your inbox please add the follovang domain to your sate list whitelist latsolutions net If you are unable to add the domain to your safe list you may add do_not_Reply latsolutions net to your address book to help ensure
136. voice Assess amp Plan Manage Track FE Al y ica a 1 Click Track from the Menu Report Invoices A a el le 2 Click Report Invoices from the Track Landing Page icici ci wi lr Ti 3 From the listing page select the invoice you wish to edit by clicking the Invoice Home gt Track gt Report Invoices Month link Create New Invoice Note Once a service is submitted it cannot be edited The details will appear in the edit mode Make any changes needed to the details 24 invoice Month tink coer Click the 5 Save button August 2012 New Submit Note To exit the screen without saving any of the changes click the Cancel button dune as dee Suomi November 2012 New Submit This is a sample screenshot displaying the Report Invoices Listing Page Total Contract Amount Deleting an Invoice 2 Click Report Invoices from the Track Landing Page p le mare g g o Federal Fund 10000 MS SAA CAME SE 3 From the listing page select the invoice you wish to delete by clicking the Invoice M th i k gt Are you sure you wish to PERMANENTLY DELETE this record Po Note Once a service is submitted it cannot be deleted The details will appear in the edit mode en ee a a You will receive a confirmation message asking if you are sure Y declare that this report including any accompanying schedules of statements has been reviewed by me and to the best of my knowledge and belief is a true correct and c
137. you based on what ener was entered in the Staff form e Note Selections for this list were created in the Staff section 1 EON 12 Click the Save button len Note To exit the screen without saving any of the details click the Cancel button S a This is a partial screenshot displaying the Organization Edit Form Hawaii User Manual 111 KIT Solutions 2013 Staff The Staff form is used to register any staff members that should have access to the data entered within the application Adding a Staff Member 1 2 3 Click Administration from the Menu Click Staff from the Listing Page Click the Create New Staff Member Create New Staff Member button Enter the staff member s General Information a Enter the staff member s first name in the First Name field Enter the staff member s last name in the Last Name field Enter the staff member s title in the Title field The Status is defaulted to Active Active the staff member is currently with your organization li Inactive the staff member is no longer with your organization e Select the second language of the staff member from the Second Language dropdown list if applicable f Enter the date the staff member began working with your organization in the Start Date field as mm dd yyyy if desired a2 929 J Hawaii User Manual 112 Hawaii Information System for Substance Abuse Prevention m 7 SD IO HTSSAP

Hawaii USER MANUAL - KIT Solutions Support Site

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