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1. gt Xerox DocuMate 5540 E dum TT li li Bi is Ja oy om Syl Scan PDF Print Email Fax Scanner Control OneTouch Button Panel Panel Please see the OneTouch Scanning Guide on the installation disc for instructions You can also click the Help button in the OneTouch Properties window to open the instructions in an Internet browser Multi i ti Options m Select format E Scan X gt Select destination i al Transfer to Storage TE MP a JPG PDF _ Create single image files Burn to CD ROM E Select configuration Kr H F A4 Document OJ SharePoint Quality 44 Document Quality Color Document BA Send To Application w Gu ME ee rae A Color Photo for Email 6x4 lg FTP Transfer Color Document gt Quality US Letter Open Scanned Document s Bw US Letter gt a gt an R 1 Refresh Properties New Copy Edit Delete ox _ Cancel e Apply Hep 24 User Guide Loading Documents to Scan e TWAIN and WIA Interface This option uses your scanner s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click the Scan button in the TWAIN interface window Document source configuration Multi stream V Duplex Wy Black amp White ea tot Document settings Main Reso
2. Maximum size width x length 8 5 x 14 inches 216 mm x 356 mm 22 User Guide Loading Documents to Scan Xerox DocuMate 5540 Loading Documents Use the Flatbed glass to scan documents on light weight paper such as credit card receipts or items that cannot be scanned with the Automatic Document Feeder such as pages in a book or plastic cards Note You must remove any pages from the Automatic Document Feeder before scanning from the Flatbed glass If pages are in the Automatic Document Feeder they will be scanned instead of the page on the Flatbed glass 1 Remove any pages from the Automatic Document Feeder 2 Open the scanner lid and place the page on the scanner glass face down 3 Close the lid 4 You can now scan the documents using the scanner buttons OneTouch or one of the other scanning interfaces User Guide 23 Xerox DocuMate 5540 Loading Documents to Scan Scanning Interfaces e OneTouch Control Panel When you press the Simplex or Duplex button on the scanner the scanner starts scanning using the settings for the current LED number The scanned image is then sent to a destination on your computer or network drive OneTouch Button Panel Use this scan option when you want to scan from the computer screen Scanning from the on screen OneTouch Button Panel is the same as selecting a scanning option on the scanner except you click an icon that represents the function O N DD O
3. The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition 4 Use supplies and cleaning materials only as directed in this manual 5 Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service 6 Do not perform any maintenance procedures unless you have been trained to do them by an authorized local dealer or unless a procedure is specifically described in the user manuals Product Safety Certification This product is certified by the following Agency using the Safety standards listed Standard UL60950 1 USA CSA 22 2 No 60950 1 Canada IEC 60950 1 Environmental Health and Safety Contacts Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA amp Canada 1 800 828 6571 Europe 44 1707 353 434 viii User Guide Welcome Your new Xerox scanner can quickly scan stacks of single sided or double sided pages and place their electronic images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner im ff i i f ar ane ri AE r o xk WD rak Zale an a n E Xero
4. and or other countries Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark and SharePoint is a registered trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All other products mentioned herein may be trademarks of their respective companies and are hereby acknowledged Changes are periodically made to this document Changes technical inaccuracies and typographic errors will be corrected in subsequent editions Information is subject to change without notice and does not represent a commitment on the part of Visioneer Document Version 05 0893 000 June 2014 The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Restricted Rights Legend Use duplication or disclosure is sub
5. for the lock s location If the problem persists reboot your computer Paper has jammed while Open the ADF cover and remove the jammed page See being fed through the Clearing Paper Jams on page 28 scanner A paper double feed has Multiple pages were fed through the ADF at one time Open occurred the ADF and pull out all pages If problem persists clean the scanner The scanner s cover is open The ADF door is not closed all the way Open the scanner then close it again Push down on the lid until it locks into place The lamp in the scanner This usually occurs if the power was disconnected during a body or lid has scan Turn the scanner off then back on again If the problem malfunctioned persists turn off the scanner re start the computer then turn the scanner on If the problem continues and your scanner s power is plugged into a surge protector or UPS battery backup try plugging the scanner power directly into a wall outlet An internal part in the Turn off the power to your scanner then turn it back on If the scanner may have problem persists re boot your computer If the problem still malfunctioned persists contact Xerox Technical Support User Guide 37 Xerox DocuMate 5540 Maintenance Uninstalling Your Scanner Use the options in the Windows Control Panel to remove the scanner driver and modules and any other software provided with the scanner Please leave the scanner s USB cable plugged i
6. that you remove that scanner s driver program prior to installing your Xerox scanner You can remove these programs from the Windows Control Panel Please refer to the user manual provided with your other scanner hardware for instructions about removing the driver and software for that unit If your computer is running Windows Vista or later you may see the Windows User Account Control screen asking you to confirm system changes Click the Yes button to allow the installation to proceed p User Account Control m3n x Do you want to allow the following program to install software on this computer n i Program name Driverlnstall msi Verified publisher Visioneer Inc File origin Hard drive on this computer v Show details Yes Xerox DocuMate 5540 Installation Install the Software and Connect the Scanner 1 2 10 Start Microsoft Windows and make sure that no other applications are running Insert the installation disc into your computer s DVD ROM drive The disc automatically starts The Select Language window opens Click the drop down menu arrow and select the language to use Click OK Choose Setup Language 1 e Select the language for this installation from the choices below Portugu s Brasil pycckmit The disc s Main menu window opens Note If the disc does not start check the following Make sure the disc drive s door is completely shut M
7. updates for your scanner To register your scanner You will need an active internet connection to register your scanner If you do not have internet access you can contact our customer service department to register the scanner Please refer to the Technical Support Card that you received with the scanner for our customer service contact information 18 Open an Internet Explorer window or any other Internet browser you have installed on your computer In the web address field type www xeroxscanners com Press Enter on your computer s keyboard or click the option on screen to go to the web address When the Xerox scanners web page loads click on Register Your Product Fill in the registration form all required fields have an asterisk A valid email address is required for registration You will be asked to enter the serial number for the scanner it is located on the back or underside of the scanner After filling in the form click on Submit Your Registration to complete the registration User Guide loading Documents to scan Always remove any staples or paper clips from documents before inserting them into the scanner Staples and paper clips can jam the feed mechanism and scratch the internal components Also remove any labels stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty amp Scan
8. June 2014 AA 05 0893 000 Xerox Xerox DocuMate 5540 User Guide NER n ti ____Xmm2g giiivi Jv Design 2014 Xerox Corporation All rights reserved Xerox Xerox and Design and DocuMate are registered trademarks of Xerox Corporation in the United States and or other countries and are used under license from Xerox Corporation Visioneer is a trademark licensee of Xerox BR10272 Content 2014 Visioneer Inc All rights reserved The Visioneer brand name and OneTouch logo are registered trademarks of Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs which are displayed on the screen such as styles templates icons screen displays looks etc The PaperPort and OmniPage brand name and logo are registered trademarks of Nuance Communications Inc ISIS is a registered trademark of EMC Corporation in the United States and or other countries Adobe Adobe Acrobat Adobe Reader and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries Post It is a registered trademark of 3M in the United States
9. Maintenance 5 Remove the roller from the scanner and discard it it cannot be repaired 6 Before installing the new roller clean any dust that may have gotten on it during shipping 7 Insert the left end of the new roller assembly into the hole in the ADF cover Angle the roller into the scanner and align the lock tab with the slot in the scanner 8 Rotate the lock tab into the scanner Press down on the lock flange to lock the roller into the scanner The lock will click into place when it is secure However if it does not rotate easily into the housing make sure the flange is properly seated in its latch 9 Lift the paper guide up to the back of the scanner and press gently on the paper guide until it snaps into place 10 Close the scanner when you re finished 34 User Guide Maintenance Xerox DocuMate 5540 Troubleshooting Problem The scanner won t scan Check for one of these possible causes e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet If you are using a UPS battery back up or power strip try plugging the scanner directly to a wall outlet e Did you restart the computer and scanner If the scanner gets a paper jam or loses connection because of an e
10. Yem Nar a ess E NEHE HIJ MIMIIMovRARR 2 Dec aa a E E 2 Xerox DocuMate 5540 SCAONMEM eescessccssssscsscssssscssesssssssssssscscsncsnscsesssssscsscsssscscssescesessesseeneeses 3 N D S D n E EE EER 5 Unpack and Assemble the Scanner cecsssssscsecsssssscsecssssssssscassssscscsansasssnccacssscsnccnccansencenseaneenees 5 esen da OF C Ord araeo anasa ES AA gg ea 8 Tun O aa A EA EE nc 9 Install the Software and Connect the SCANNED ccecsesssessessseessesseessecssesssecsecsseeseeseessseseessees 10 Installing the scanner DAVE esisiini iai irae ia d 12 Connect the USB Cable and Turn on the POW Mu cessecsessesssesseeseesseeseessesseeseesenses 13 Installing Visioneer OneTouch sins cosssasssvxascusiuansesatsctsengentschersasisvs berasseastiipnionsnranacestdantien 15 Installing Additional Applications nec csssssssessesssescssessesssessessesssesssssecscsscsseesecssesseessesseenees 16 View the Us r GO C6 lt lt arene nO On NN NH HHHJMLM lt i_M A 17 Register sesa assy erence My XX X BDBBH HH RR MM MI IMMMMMMMMM Ra 18 Loading Documents to Scan ssseccssssssscsssssesessssssescssssssecssessescsesssescesessensesess 19 Scanning from the Automatic Document Feeder ADF X mreeeee 19 Supported Document Types unereeeeeenneneeeeeexenennen n eee HHH HHN HKH HHH HHAHAH HKH AKK KAK 19 Documents to Avoid Scanning s sesssssssssscecersssossssscecerossossssscecerosoossssssecrrrrosssssssecees 20 Unsuppor
11. ake sure the disc was inserted in the drive in the proper direction label side up To launch the disc manually Open the Windows options for your computer s disc drives Double click the icon for your DVD ROM drive The Installation menu for the disc should now open If the menu does not open e From the list of files on the disc double click the file named setup exe User Guide Installation Xerox DocuMate 5540 4 Onthe Main menu select Install software Xerox DocuMate 5540 Install software View user guides Browse DVD contents Go to our website 2014 Xerox Corporation All rights reserved XEROX XEROX and Design and DocuMate are trademarks of Xerox Corporation in the United States and or other countries 5 Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected as well as any other applications you want to install xerox J Xerox DocuMate 5540 Please select the applications you want to install Scanner driver Visioneer One Touch Nuance PDF Converter Pro E amp Nuance PaperPort al a Nuance OmniPage Pro Note The software provided with your scanner may differ slightly from the list shown in the window 6 Click Install now User Guide 11 Xerox DocuMate 5540 Installation Installing the Scanner Driver The scanner driver installation will start first 1 The Welcome screen for the scanner driver Setup Wizard opens Click Next Wel
12. and scanner glass in the under side of the ADF door 5 Close the scanner when you re finished Cleaning the Scanner Glass Scanning items that have excessive amounts of dirt or dust may dirty the glass To ensure the best quality scanned item wipe the scanner glass with a soft clean cloth to rid the glass of dust or other debris User Guide 29 Xerox DocuMate 5540 Maintenance If there is any residue on the glass that does not remove with a soft dry cloth try dampening the cloth with Isopropyl rubbing alcohol Replacing the Separation Roller The roller will wear out and is designed to be a user replaceable part A worn roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth You cannot properly diagnose a worn roller until you have cleaned it You should generally replace the roller between 80 000 and 100 000 scans Replacement parts can be purchased from the Parts amp Accessories page for your scanner at www xeroxscanners com 1 Open the scanner 30 User Guide Mqintenance Xerox DocuMate 5540 2 Locate the roller on the ADF door 3 4 Lift the roller up and out of the scanner 5 Discard the roller it cannot be repaired or reused 6 Take the new roller out of its packaging User Guide 31 Xerox DocuMate 5540 Maintenanc
13. ard in paper recycling The following soft copy documentation is available on the installation disc e Scanner user guide instructions for scanner setup installation operation maintenance safety and warranty e OneTouch scanning guide instructions for configuring and scanning using OneTouch e TWAIN scanning guide instructions for accessing and scanning using the TWAIN interface e Nuance PaperPort user s guide contains detailed information using the application and managing your scanned documents 2 User Guide Welcome Xerox DocuMate 5540 e Nuance OmniPage user s guide contains detailed instructions on using the software including information on using Optical Character Recognition to create editable text files from the scanned documents e Nuance PDF Converter user s guide contains detailed information on using the application to create and modify PDF files Xerox DocuMate 5540 Scanner 1 Input Tray Holds the documents in the Automatic Document Feeder for scanning 2 Paper Guides Guides adjust to support various document widths 3 Automatic Document Feeder Feeds documents through the scanner during scanning Pull the switch to open the Automatic Document Feeder 4 Control panel One Touch scanning controls LED Number Shows the current scan setting for the Simplex and Duplex buttons Function buttons Selects the scan setting for the OneTouch buttons Press the up or down a
14. astic film camera film and any other type of transparent or partially transparent plastic item e Documents that have been glued together e Cloth or metallic sheets 20 User Guide Loading Documents to Scan Xerox DocuMate 5540 Preparing Documents for Scanning e Fan the documents to make sure all pages in the stack are separated e Bend and then flatten the document stack to make sure the horizontal edges are aligned to help prevent paper from skewing while being pulled through the scanner e Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a single time Loading Documents 1 Unfold the paper guide extension and adjust the paper guides for the size of paper User Guide 21 Xerox DocuMate 5540 Loading Documents to Scan 2 To help keep short items stacked neatly in the ADF exit area lift the paper stop and slide it to adjust to the length of the documents Leave the paper stop down when scanning documents longer than 14 inches US Legal 3 Load the documents face down with their tops into the Automatic Document Feeder 4 You can now scan the documents using the scanner buttons OneTouch or one of the other scanning interfaces Scan from the Flatbed Glass Supported Document Types You can scan the following types of documents with this scanner e Document size Minimum size width x length 0 5 x 0 5 inches 13 x 13 mm
15. cally after you click Close on the driver Installation Complete window 1 Click Next on the Welcome to the OneTouch Setup Wizard Welcome to the OneTouch 4 6 Setup Wizard Qr 4 6 The installer will guide you through the steps required to install OneTouch 4 6 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law Cancel Back 2 On the Visioneer License Agreement window read the license agreement If you accept the terms select I Agree then click Next If you choose not to accept the license agreement the installation will terminate and OneTouch will not be installed 3 Click Close on the Installation Complete window to close and exit the software installer Note If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window Follow the instructions on screen to install each application you selected User Guide 15 Xerox DocuMate 5540 Installation Installing Additional Applications Your scanner includes free additional applications as described in the table below 1 Return to the disc s Main menu and click Install software 2 Select the additional a
16. ception U S Army and Navy discharge certificates may be photographed 10 Badges Identification Cards Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau 11 Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Canada Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 Current bank notes or current paper money 2 Obligations or securities of a government or bank 3 Exchequer bill paper or revenue paper 4 The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a departmen
17. cessing and scanning using the TWAIN interface Click on View software documentation to access the user guides for the software applications provided with the scanner From either of these user guide windows click on the User guide menu button to return to the main user guide window then select the other documentation section to view the user guides xerox xerox Xerox DocuMate 5540 PDF viewing application may be needed to view the user guides If you de not hove a PDF application instolled you can install Muonce POF Converter from the Install Software section of this dise Xerox DocuMate 5540 PDF viewing application may be needed to view the user guides If you de not hove a PDF opplication instolled you can install Muance POF Converter from the Install Software section of this disz Nuance PaperPort Scanner user guide Nuance PDF Converter Pro Nuance Omni Page Pro One Touch scanning guide DWAIN scanning guide Scanner documentation window Software documentation window Click the links of the guides you want to view When you re finished click Main menu to return to the Main menu window and click Exit Remove the installation disc and store it in a safe place User Guide 17 Xerox DocuMate 5540 Installation Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service Registration also gives you free access to software
18. come to the xerox DocuMate 5540 Driver Setup Wizard The installer will guide you through the steps required to install Meren DocuMate 5540 Driver on your computer 2014 sers Corporation All rights reserved SEROX EROS and Design and DocuMate are registered trademarks oferos Corporation in the United States andor other countries Cancel 2 On the Xerox License Agreement window read the license agreement If you accept the terms select I Agree then click Next If you choose not to accept the license agreement click Cancel Click Close on the Installation Interrupted window 3 The software will now be installed 4 Stop when you see the Complete the installation by connecting your hardware window Do not click OK yet Leave the window open and proceed to the next section Slide the locking tab to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details Note If you do not see this on screen diagram for connecting the scanner stop and follow the instructions below 12 User Guide Installation Xerox DocuMate 5540 Connect the USB Cable and Turn on the Power 1 Remove any tape from the USB cable 2 Plug the USB cable into the USB port on the scan
19. containers e Never pour or spill liquid on the scanner or any of its components User Guide 27 Xerox DocuMate 5540 Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning opens after a few moments 1 Press the ADF cover release button and open the scanner 2 To reduce the number of paper jams smooth and straighten the paper before scanning adjust the guides to the paper size and insert the paper evenly into the ADF Cleaning the Scanner Cleaning the Automatic Document Feeder Cleaning the inside of the scanner helps to keep your scanner operating at optimum performance You should clean the inside of the scanner at least once a week or after 1 000 pages have been scanned If you are getting frequent paper jams multiple pages feeding at the same time or youre seeing lines in the scanned image it is time to clean the scanner Note Be careful when cleaning the rollers All of the rollers except the free rollers are designed to rotate in one direction only Do not force the roller to rotate in the opposite direction Forcing the roller to rotate will damage it and cause the scanner to feed pages incorrectly 1 Weta soft cloth with some Isopropyl rubbing alcohol 95 28 User Guide Mqintenance Xerox DocuMate 5540 2 Press the ADF cover release button and open the scanner 3 4 Wipe clean the separation roller free rollers
20. e 7 Insert the round end of the roller into the slot in the scanner 8 Carefully lower the roller into the scanner Make sure the groove on the right side of the roller is aligned so that it slides in place into the U shape of the bracket 9 Lift the roller cover and carefully push it closed to lock it in place Make sure everything is aligned properly and the cover is fully closed If the cover is not fully closed it will break during scanning and damage the scanner 10 Close the scanner when you re finished Replacing the Feed Roller The roller will wear out and is designed to be a user replaceable part A worn roller can cause documents to feed in skewed at an angle or multiple pages to feed at the same time Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth You cannot properly diagnose a worn roller until you have cleaned it You should generally replace the roller every 160 000 to 200 000 scans Replacement parts can be purchased from the Parts amp Accessories page for your scanner at www xeroxscanners com 32 User Guide Mqintenance Xerox DocuMate 5540 1 Open the scanner 3 Pull the paper guide away from the scanner 4 The roller is held in place with a lock tab that rotates to lock and unlock it To unlock the tab rotate it upward until the small lock flange is completely free User Guide 33 Xerox DocuMate 5540
21. e Information Product Recycling amp Disposal USA amp Canada Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate If you are managing the disposal of your Xerox product please note that the product may contain lead mercury Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with ROHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application Profe
22. e Wear protective gloves when cleaning the scanner with Isopropyl rubbing alcohol Rubbing alcohol may irritate sensitive skin e Only perform scanner maintenance as described in this chapter e Keep the scanner and cleaning supplies away from any open flame or heat source as any form of alcohol is flammable e Always read the instructions in each section carefully the instructions are specific to the part you are installing or servicing e Move the scanner to an area that has adequate room for opening the scanner e If your scanner has a power cord and or power switch always turn off the scanner and unplug the power cord before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in and powered on e Always unplug the USB cable from the scanner before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in e Wear an anti static strap to prevent electrostatic discharge when touching metal components e Keep all cleaning supplies scanner parts and accessories out of the reach of children Do Not Do These e Never attempt installation of any part not described in this manual e Never service the scanner near a radiator or any other heat source e Never use aerosol sprays or compressed air or attempt to lubricate parts with an oil or silicon spray e Never service the scanner in an area where there are open liquid
23. ety Introduction Notices and Safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards A WARNING The safety and environment testing and performance of this product have been verified using Xerox materials only Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do these e Always follow all warnings and instructions that are marked on or supplied with the equipment e Always use materials specifically designated for this product the use of other materials may result in poor performance and create a hazardous situation Do not use aerosol cleaners they may be explosive and f
24. grounded power outlet If in doubt have the outlet checked by a qualified electrician A WARNING This equipment must be connected to a protective earth circuit This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace the outlet Disconnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Emergency Power Oft If any of the following conditions occur turn off the machine immediately and disconnect the power cable s from the electrical outlet s e The equipment emits unusual odors or makes unusual noises e The power cable is damaged or frayed e Awall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the machine e The machine is exposed to water e Any part of the machine is damaged Maintenance Information 1 Any operator product maintenance procedures will be described in the user documentation supplied with the product 2 Do not carry out any maintenance on this product which is not described in the customer documentation User Guide vii Xerox DocuMate 5540 Safety 3 Do not use aerosol cleaners
25. ing alcohol Excessive dust on the roller can make it appear worn and will cause issues feeding paper See Cleaning the Scanner on page 28 for cleaning instructions Problem If the USB cable is disconnected during a scan the scanner does not reconnect when the USB cable is plugged back in Unplug the power cable from the scanner and then plug it back in If the scanner does not reconnect 1 Unplug the power cable from the scanner 2 Restart your computer 3 After the restart is complete plug the power cable back in Problem The scans from the input tray are always crooked Make sure to align the paper guides to the edges of the paper If you are scanning small items that are smaller than the paper guides minimum adjustment scan these items from the flatbed instead Problem The scanner is reporting Double Feed errors but there is only one page in the ADF If there is excessive paper dust or dirt on the Double Feed sensor the scanner will report false Double Feed errors Make sure you clean the Double Feed sensor when cleaning the ADF as described previously in this section The Double Feed sensor is located in the body of the ADF the receiving sensor is underneath the ADF door opposite of the Double Feed sensor 36 User Guide Mqintenance Xerox DocuMate 5540 Error Light Troubleshooting Codes Normal Operation e Steady blue indicates the scanner is ready to scan e Steady red the scanner is busy or i
26. ject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents wu icp e e e ec e e c c c e a n p nHnncxcc JJ zz V Sarya ELE S p N E E A HH HH HH HEENHEEN E NHNHMD MMMME V Operational Safety nf OMA OI cocascssivasscseecctesscssecesesstpsstoncatacannesiearaalapsedbeovinapepstecttatonsotacomaieanstaonts V Electrical Information sassccstncncesstestusttoessassearas eects edie tasnrtanies sad nastoeratancinur ese nee ance vi Warning Electrical Safety INFOrmation esessscsssesssessessesssesssessesssesseesseeseeesees vi FV TANT SMI eaea EEE ei JJJ z Ea vii Disconnect DEVICE sssaaa E HH HH DD vii Emar noy PONT O ar a A AE EN Aka nne ere e ewei Alk D vii Maintenance IFORTIGU OM ysxscasezscssiveasznssssssinsiuensnsspasdsacunpsosdezsstsasvasutotieutensostineinaasestvivieesotiaaiessiieens vil Product Safety Cert if CQt O Ai gecrssererescynctccsldecivesstdonssveansanssatadeussictntcauneomasnsastesnaterarparencei assent viii Environmental Health and Safety Contd ct ecsssssssssssssesssssessesssssssssscsssessesssesscssseesses viii ANA A AE EE A A EE A 1 WE E BO nA AEA EAE E OER E nnn 1
27. lammable under certain conditions e Always exercise care when moving or relocating equipment e Always locate the machine on a solid support surface that has adequate strength to support the weight of the machine e Always locate the machine in an area that has adequate ventilation and room for servicing e Always unplug this equipment from the electrical outlet before cleaning User Guide V Xerox DocuMate 5540 Safety Note Your Xerox machine is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Do not do these e Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal e Never attempt any maintenance function that is not specifically described in this documentation e Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these covers e Never locate the machine near a radiator or any other heat source e Never override or cheat any of the electrical or mechanical interlock devices e Never place this equipment where people might step on or trip on the power cord Q Caution This device is not intended for use in the direct field of view at visual display workplaces To avoid incommoding reflections at visual display workplaces this device must not be placed in the direct field of view Electrical Information Warning E
28. lectrical Safety Information 1 The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your electrical supply meets the requirements please consult your local power company or an electrician for advice 2 The socket outlet shall be installed near the equipment and shall be easily accessible 3 Use the power cable that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug 4 Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician 5 Donot use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal Do not place this equipment where people might step or trip on the power cable Do not place objects on the power cable Do not override or disable electrical or mechanical interlock devices SY AN TER Do not push objects into slots or openings on the machine Electrical shock or fire may result vi User Guide Safety Xerox DocuMate 5540 Electrical Supply e This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult your local power company for advice e Always connect equipment to a correctly
29. lution E Y 75 E Long document 200 dpi 1200 Document size US Letter Portrait 8 50 HJ x 11 00 F Manual feed Timeout 0 Help me choose values for these options 7 Skip blank originals V Crop to original V Straighten image V Clean up edges Rotate image A 0 Degrees i T Flip back side Merge two sides Do not merge Height threshold 0 00 inches Presets Summary W Last used settings m gt Scan black amp white US Letter 8 50x11 00 in image s Please see the TWAIN Scanning Guide on the installation disc for instructions You can also Restore defaults Preview Scan at 200 DPI from both sides of the input tray Save Done Help Xerox DocuMate 5540 click the Help button in the TWAIN interface to open the instructions in an Internet browser e ISIS Interface This option uses the ISIS interface for scanning Please refer the user manual for your ISIS scanning application for instructions on scanning with the ISIS interface User Guide 25 Xerox DocuMate 5540 Loading Documents to Scan 26 User Guide Maintenance This section contains information about maintenance troubleshooting uninstalling scanner specifications and spare parts Safety Precautions When servicing the scanner you should take the following precautions to ensure your safety and prevent damage to the scanner Do These
30. ner then into a USB port on the computer Check your computer s manual for USB port locations If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection 3 Turn on the scanner power The status light comes on and flashes indicating that the scanner is receiving power Your computer recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner User Guide 13 Xerox DocuMate 5540 Installation 4 When youre certain that the software has completely loaded return to the Complete the installation by connecting your hardware window Slide the locking tab to the unlocked position 1 Connect the AC Adaptor to the scanner 2 and an outlet 3 Connect the USB cable to the scanner 4 and your computer 5 Finally turn the scanner on 6 Plug and Play will finish installing the scanner Please consult your Quick Install Guide or User s Guide for more details 5 Click OK to complete the installation process 6 Click Close on the Installation Complete window to close and exit the driver installer Installation Complete mems DocuMate 5540 Driver has been successtully installed Click Close to exit Cancel lt Back 14 User Guide Installation Xerox DocuMate 5540 Installing Visioneer OneTouch The Visioneer OneTouch software installation will start automati
31. ning from the Automatic Document Feeder ADF Supported Document Types You can scan the following types of documents and cards with this scanner e Maximum amount of paper in the input tray Approximately 70 pages of 20 lb 75 80 g m new printer paper e Document size Minimum size width x length 2 75 x 2 inches 70 x 51 mm Maximum size width x length 8 5 x 118 inches 216 x 2997 mm We recommend scanning one page at a time when the documents you are scanning are longer than 14 inches 356 mm e Paper thickness between 7 110 lb paper 28 400 g m e Embossed plastic cards up to 1 25 mm thick e Non embossed plastic cards up to 1 mm thick User Guide 19 Xerox DocuMate 5540 Loading Documents to Scan Documents to Avoid Scanning The documents in this list can be scanned but please note that scanning documents of this type will reduce the life of the scanner Maintenance will be required more often and replaceable parts will wear faster These types of documents will jam more frequently and damage to the original documents may occur If you do choose to scan these document types do not scan large batches This type of use is not covered under the scanner warranty and alters replacement parts life expectancy We recommend you limit the amount or completely avoid scanning documents that are in this list e Curled wrinkled or folded documents may cause paper jams or multiple pages being fed through the sca
32. nner at one time e Perforated or punched paper that could tear when the separation roller engages e Coated paper or photographs where the coating can flake off during scanning and leave residue in the scanner e Extremely smooth shiny or highly textured paper may cause the paper feed rollers to slip across the page and cause the scanner to report a paper jam e Carbonless copy paper may tear while being fed through the scanner and the pressure of the rollers may leave streaks on the page The chemical coating on this paper will rub off on the rollers during the scan process increasing the frequency of miss feeds and paper jams e Partially transparent paper such as tracing paper as any images from the opposite side of the page or black background will appear in the scanned images Unsupported Document Types Do not scan the following types of documents as they may cause damage to the scanner e Items outside of the specified supported sizes thickness and weight defined in this document e Non rectangular or irregularly shaped paper will cause the scanner to detect and report document skew errors or paper jams e Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of documents scanned e Documents with hard items attached such as paper clips binder clips and staples e Documents with wet ink or white out e Thermal or photosensitive paper e Overhead projector sheets pl
33. nto the computer while uninstalling the scanner driver Unplug the USB cable when directed to do so in the instructions below Open the list of installed programs in the Windows Control panel e Windows XP Open Add Remove Programs e Windows Vista and later Open Programs and Features Uninstalling the scanner driver 1 Inthe list of installed programs click on Xerox DocuMate 5540 driver 2 Click the Change Remove or Uninstall button 3 Click Yes when asked to confirm that you want to remove the driver When the driver uninstallation is complete the progress window will automatically close Turn off the scanner and unplug the USB cable 5 Reboot the computer if you are prompted to do so Follow these instructions to remove any of the other software you installed with your scanner Depending on the software provided with your scanner and which applications you installed during the scanner setup the application list may include e Visioneer OneTouch e Visioneer OneTouch OmniPage OCR module e Nuance PaperPort e Nuance OmniPage e Nuance PDF Converter Uninstalling Visioneer Acuity Visioneer Acuity is automatically installed when you install the scanner driver using the installation disc You can also download the Visioneer Acuity module from the support pages for your scanner at Www xeroxscanners com Visioneer Acuity is a utility with advanced image processing options to instantly improve the visual clarity of an
34. pplications you want to install then click Install now xerox J Xerox DocuMate 5540 Please select the applications you want to install Scanner driver Installed Visioneer One Touch Installed Nuance PaperPort Nuance PDF Converter Pro Nuance OmniPage Pro sano 3 Follow the instructions on the screen to install each of the additional applications Software About the Software Nuance PaperPort PaperPort is a document management software application The PaperPort scanning features allow you to insert new pages into an existing file and name your file immediately after scanning From within the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents folder You can reorder the pages in a PDF file and unstack a document so all the pages are resaved as individual files PaperPort also has some basic image editing options in the PaperPort PageView such as adding notes to image files modifying image colors and touch up the image using the erase and or auto correct options Nuance OmniPage OmniPage Pro provides precision OCR analysis advanced layout detection and Logical Form Recognition LFR technology Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing searching and sharing Custom workflows handle large volumes of documents and you can use its tools to print to PDF Nuance PDF Con
35. puter into a low power state When you move your mouse or type on the keyboard it wakes the computer back up and restores full power to the system This power fluctuation during the computer s hibernating period may sometimes cause the scanner to lose communication to the computer Problem My computer keeps giving me out of hard drive space error messages The minimum requirement of 500MB free hard drive space is for the installation of the software and basic low resolution scanning High resolution scans result in files that can be over 1 gigabyte in size Free up some space on your hard drive for the software to be able to save the scanned images User Guide 35 Xerox DocuMate 5540 Maintenance Problem My computer keeps giving me out of memory error messages An Out of memory message may appear when scanning long pages at higher resolutions This error is most often seen on Windows XP due to the large file size created when scanning long pages in color or greyscale at 300 dpi or higher However this error may occur on other operating systems as well If you see an out of memory error message please try adjusting the page length and or scan resolution Problem The paper jams the ADF To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size If paper jams are occurring more frequently try cleaning the roller with a soft cloth dampened with Isopropyl rubb
36. r off User Guide 39 Xerox DocuMate 5540 Maintenance Scanner Specifications Cable Information AC Power Cord US UL CSA 3P 7A 125V L 1800mm 3C 18AWG BLACK PH8B2EDJFOAA O5B RoHS UK BSI PSB 3P 3A 250V L 1800mm 3C 0 75mm7 BLACK PG8B9X3JGOA 05B RoHS EUR CEE 2P 16A 250V L 1800mm 3C 0 75mm7 BLACK PG8B9CIJGOA O5B RoHS USB cable 1850 mm 28AWG with core ROHS compliant Software Information Supported Operating Microsoft Windows systems 32 bit XP Service Pack 3 32 bit or 64 bit Vista Service Pack 2 32 bit or 64 bit 7 Service Pack 1 32 bit or 64 bit 8 8 1 Scanner Drivers TWAIN WIA ISIS Bundled Software Visioneer OneTouch Visioneer Acuity Module Nuance PaperPort Nuance OmniPage Nuance PDF Converter Xerox DocuMate 5540 Parts List Part Name Part Number Feed Roller 57 0137 000 l r r n Separation roller 57 0153 000 USB Cable 35 0118 000 AC Power Cord 35 0103 000 US 35 0104 000 EUR 35 0105 000 Uk Power Supply 37 0095 000 40 User Guide Regulatory Information Basic Regulations United States FCC Regulations This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and can
37. radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense A WARNING In order to allow this equipment to operate in close proximity to Industrial Scientific and Medical ISM equipment the external radiation from ISM equipment may have to be limited or special mitigation measures taken Changes and modifications to this equipment not specifically approved by Xerox may void the user s authority to operate this equipment Shielded cables must be used with this equipment to maintain compliance with FCC regulations European Union The CE mark applied to this product symbolizes our declaration of conformity with the following applicable European Union Directives as of the dates indicated CE December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 31 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility This machine is certified as Class 1 LED product This means that this machine does not produce hazardous laser radiation User Guide 41 Xerox DocuMate 5540 Regulatory Info
38. rmation A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your Xerox Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City Herts AL7 1HE England Telephone 44 0 1707 353434 Turkey ROHS Regulation In compliance with Article 7 d We hereby certify It is in compliance with the EEE Regulation EEE y netmeli ine uygundur Copy Regulations United States Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful p
39. rror try restarting your computer and power cycling the scanner e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner try plugging the scanner s USB cable directly to the back of the computer It is not recommended that you use the scanner with a USB hub if you are using a hub the hub must have its own power supply e Is the USB cable 6 or less If you are using a USB cable that is longer than 6 you may lose connection to the scanner The recommended USB cable length is 6 or less the USB cable provided with your scanner is within this range e Did you select another image source in the scanning software If you use multiple imaging devices with your computer such as a camera all in one printer or another scanner you may have selected another source for images Make sure Xerox DocuMate 5540 is selected as the scanner Problem Why does my scanner not function after performing a system restore on Windows The system restore process may have corrupted some of the driver components It is recommended that you reinstall your scanner driver Please refer to Uninstalling Your Scanner on page 38 for installation instructions Problem Why won t my scanner work after the computer has been sitting idle for several hours To resolve the problem simply turn off the scanner power then turn it back on again This may occur after Windows goes into power saving mode to hibernate the com
40. rrow to cycle through the settings Simplex button Press to scan single sided documents Duplex button Press to scan double sided documents Status light Power Button Turns the scanner s power off and shows the scanner s status 5 Paper Stop Holds items in place as they are ejected from the Automatic Document Feeder Adjusts to support various document lengths 6 Scanner Lid Lift lid to place an item on the flatbed glass for scanning 7 Lock Locks or unlocks the scanning head located on the underside of the scanner User Guide 3 Xerox DocuMate 5540 Welcome 8 Power jack Connects the power cord to the scanner 9 Universal Serial Bus USB port Connects the scanner to the computer 4 User Guide Scanner Setup Unpack and Assemble the Scanner 1 Remove the scanner from its protective foam and plastic bag 2 Place the scanner on its side Remove the tape and paper strip that runs from the top to the bottom of the scanner 3 Slide the locking tab on the bottom of the scanner to its unlocked position The scanner will not scan when locked 4 User Guide Xerox DocuMate 5540 Scanner Setup 5 Lift the input tray up from the scanner 6 User Guide Scanner Setup Xerox DocuMate 5540 8 Remove any tape or protective foam from inside the feeder Close the feeder cover when you are finished 9 Lift the scanner lid 11 Close the scanner lid when
41. senseaseane 37 Uninstalling Your Scanner czscxasveserncszouacyaesnnsseionaeatesvsteseacsavenstesionsieapsvsinonanttasassieieseaistatiantienieiot 38 Xerox DocuMate 5540 Specifications ececcsscssesssesseessecsssssecsessesssecsessecsecsecssecssessecsseesees 39 Xerox DocuMate 5540 Parts List nn ecssssesssessessssssssscsscsssssssesssssssssesssessessecseessesseeseesssesses 40 Regulatory Information h iarrerrrer ekere eee kere r keke ner k AKA r k KAKA 41 sela SGI ONS a RE A DJ Ber 41 United States FCC RegulationsS eessssssecsesssssssessscerorsssssessessceeossossssessceessossssssseeeeeess 41 alle e So Hata aE gzz n n N rwa wa wXai 41 T rkey ROHS Regulation y1 5 4444454431451y44044y 0i5oy k n 8345508ki n k iinsert 42 GOD R NTO nE R E EES 42 U lO E a bs Sees abc otaabisesapetastt ieee yb Ab seko 60K D N te KWE D Y N 42 CTE UN sean cece Jl _mererhrhn_n_na r eee rr 43 ew Ge 8 a e e eee ee een eee E E E Cone E A ee ere nee 22 44 Complldilce PAT OPTION a u s n kakacan n den biln k apade ya 45 Product Recycling amp DiSposadl seoss0sssss0c1o1oosssessecceoroossssssecceeroososssssseceroroosssassectroroossssssesssses 45 wr Me neneeE net mee eer Cser vier ese Omen cre entra wr eetnerT cr oentt net ee 45 FEMI Of SMI VME Sa deacon veces pace cen ates apse once Ea r a kil 45 ENERGY STAR TOP h layi ny ae a nd kn kak et Ra ekle lek ln 46 iv User Guide Sqfety Saf
42. ssional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures z User Guide 45 Xerox DocuMate 5540 Compliance Information ENERGY STAR for the USA Energy Program Compliance The Xerox DocuMate 5540 is ENERGY STAR qualified under the ENERGY STAR Program Requirements for Imaging Equipment CENAR ENERGY STAR and the ENERGY STAR mark are registered trademarks owned by the U S Environmental Protection Agency The ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last scan set at 15 minutes 46 User Guide
43. t board Commission or agency established by the Government of Canada or of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada User Guide 43 Xerox DocuMate 5540 Regulatory Information Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Other Countries Copying certain documents may be illegal in your country Penalties of fine or imprisonment may be imposed on those found guilty of making such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner Postage stamps and other negotiable instruments Note this list is not inclusive and no liability is assumed for either its completeness or accuracy In case of doubt contact your legal counsel 44 User Guide Complianc
44. t is not connected to the computer e Blinking red the scanner is reporting an error Error Codes The status light indicates the current state of the scanner If your scanner experiences hardware problems the status light turns red and will blink a specific number of times the status light will blink red and the LED flashes an E then the error code number Descriptions of the most common patterns are listed below In all cases you should turn off the scanner and check the scanner setup Make sure the USB cable is plugged into the scanner and computer Make sure the power cord is plugged into the scanner and into a wall outlet Contact Xerox Technical Support if you experience a different blinking pattern Error Problem Description Solution Scanner is not connected to A cable may be loose Check that the scanner s cables are the computer The LED does correctly attached to the computer If the scanner still does not flash E and the status not connect re boot the computer light remains blue The scanner does not This usually occurs after a paper jam Turn the scanner off recognize that the scanning then back on again If the problem persists turn off the head is in the correct scanner restart the computer then turn the scanner on position to start scanning The scanner was locked Turn off the scanner slide the locking tab to the unlocked when you tried to scan position then turn the scanner back on See page 3
45. ted Document Type ccccscsessssssscnecssscsscsssssssssssesssssccnecessasscnecassessencensease 20 Preparing Documents for SCANNING ee sssssessssssessessscssesssesssssscsssecsesscsseessessesseenses 21 Loading be el jp SaJCCMM N DP gt P gt p BIiiNM M M MN NDMDMD IBi I i NM M MDMD _J M M MA xM 21 User Guide iii Xerox DocuMate 5540 Table of Contents By UN Tr Trom the Flatbed ON 20 cota cene cece a eee eE eoymlr 22 Supported Document Types sisscascussnacuisesssastesigeacactuvianidastsdentieastarvssneaieussieiteanassartncssteesiais 22 Keyes lave Bye at Su AA NE E rr rte nner errr ete 23 Scanno MET ACCS aaia ESEA MM Ml n 24 gt gt gt gt gt gt gt e 2 re er eb ebebb bbbhrr o wr w w w w w r rw9w w w eaaaa 2 OL Ue INS ae A E S 27 VSI Paper JAN eosin ER EA 28 Sola eb oComer a nEaN EEE RAES EROSi 28 Cleaning the Automatic Document Feeder uu eeeessessessessessessecssecsscsscssecssesseseeseesees 28 Cleaning the Scanner DOSS 00000100000000000010o0oossssssectsorosnsssssectoreossssssessseroososssssssceresssssss 29 Replacing the Separation Roller cecsssssssecssssssssecssssssssssssssssenscsssassssccnecaessssenecassessenseaseanee 30 Replacing the Feed Rollei isitin aiea ae NE rJj uHmHuIHEH E JDMIMD a3O Q 2 Q E 32 rene ROON eee ml ml HH A E EEE AET AEO MR MMDMEN 35 Error Light Troubleshooting Codes ssssssssssssecnessssssecssssssssccascascnccnccesse
46. urposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may be photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress 2 Adjusted Compensation Certificates for Veterans of the World Wars 42 User Guide Regulatory Information Xerox DocuMate 5540 3 Obligations or Securities of any Foreign Government Bank or Corporation 4 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 5 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards a ie o E Selective Service Induction Papers that bear any of the following Registrant s information Dependency Status Court Record Previous military service Physical or mental condition EE Ex
47. verter PDF Converter Professional 7 features 100 industry standard PDF creation and editing plus the world s most accurate PDF conversion to editable Microsoft Office formats available It also offers one click scanning to PDF the most advanced PDF search capabilities excellent graphics management document flattening and auto removal of sensitive information Combining unparalleled functionality built in intelligence and ease of use PDF Converter Professional 7 enables users to create convert edit assemble and securely share PDF files like never before for enhanced professionalism productivity and collaboration 16 User Guide Installation Xerox DocuMate 5540 View the User Guides 1 3 4 5 Return to the disc s Main menu and click on View user guides xerox S Xerox DocuMate 5540 A PDF viewing application may be needed to view the user guides If you do not have a PDF application installed you can install Nuance PDF Converter from the Install Software section of this disc View scanner documentation View software documentation Click on View scanner documentation to access the scanner user guide and scanning guides for OneTouch and TWAIN Scanner user guide lInstructions for scanner setup installation operation maintenance safety and warranty OneTouch scanning guide lInstructions for configuring and scanning using OneTouch TWAIN scanning guide lInstructions for ac
48. x DocuMate 5540 Technical Support Card Warranty Card Power Supply Power Cord Windows Installation Disc User Guide Xerox DocuMate 5540 Welcome system Requirements Pentium 4 PC or AMD equivalent with e ADVD ROM drive e Anavailable Universal Serial Bus USB port e Microsoft Windows operating system 32 bit Windows XP Service Pack 2 32 bit or 64 bit Windows Vista Service Pack 1 32 bit or 64 bit Windows 7 32 bit or 64 bit Windows 8 8 1 The scanner is compatible with Service Pack 3 for Windows XP Service Pack 2 for Windows Vista and Service Pack 1 for Windows 7 e Minimum of 2 gigabyte GB of internal memory RAM e 500 MB minimum of free hard disk space A VGA or SVGA Monitor e The recommended settings for your monitor are Color quality of 16 bit or 32 bit Resolution set to at least 800 x 600 pixels Refer to your Windows documentation for instructions on setting the color quality and resolution for the monitor Documentation The following printed documentation is provided in the box e Installation guide abbreviated scanner setup and installation instructions e Technical support card contact information for technical support and customer service and a brief overview of our standard product warranty e Warranty card the warranty card is provided for users in Russia and should be filled in as described on the card For all other users please dispose of this c
49. you are finished User Guide 7 Xerox DocuMate 5540 Scanner Setup Connect the Power Cord Note Only use the power supply DA 48M24 made by APD included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 1 Plug the power supply into the power port on the scanner 2 Plug the power cord into the power supply and into a wall outlet 8 User Guide Installation Please make sure of the following before you begin installation User Guide If you are prompted to reboot during installation please select No Finish installing the rest of the software then close all open windows and reboot your computer The information in this guide may cover software not provided with the scanner you purchased Please disregard any information about the software not applicable to your scanner If your computer has AntiVirus or AntiSpyware software running you may encounter alerts or messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed if that option is available Alternatively you can turn off the AntiVirus or Antispyware software before installing your scanner but if you do make sure to turn it back on again when installation is finished If you already have a scanner connected to your computer it is recommended
50. ything you scan 1 Inthe list of installed programs select Visioneer Acuity Assets 2 Click Yes when asked to confirm you want to remove the software Depending on the method of installation and your scanner model there may be multiple entries for Visioneer Acuity in the installed programs list The additional entries in this list are the image processing libraries needed to support various scanner models These additional items will be called Visioneer Acuity Assets followed by a version number In the scenario described here when you want to uninstall Visioneer Acuity make sure you select and uninstall Visioneer Acuity If you uninstall one of the entries labeled as an asset you will still need to uninstall the main Visioneer Acuity utility 38 User Guide Mqintenance Xerox DocuMate 5540 Xerox DocuMate 5540 Specifications Scanner Specifications Scan Method Duplex Automatic Document Feeder ADF Simplex U S Legal Flatbed Image Sensor Certifications UL C UL FCC Class A CE CB EAC CU USB IF WEEE RoHS ENERGY STAR Operating Temperature 50 95 F 10 35 C without condensation Relative Humidity 10 85 35 C without condensation Power Supply APD DA 48M24 DC Jack 3P 100 240Vac 24Vdc 2A 48W Class 1 ENERGY STAR ROHS Power consumption lt 34 Watts during operation lt 15 Watts on standby lt 2 9 Watts power save after 15 minutes without scanning lt 0 5 Watt powe

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