MCSC On-Line Booking System
Contents
1. All other spaces in the booking system are available A member of MCSC will approve all bookings before they are confirmed MCSC Room Booking User Manual 2 3 Booking a room To make a reservation select the date required from the side calendar or date search bar Side calendar september 2011 October 2011 Sun fvlon Tue Ved Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 14 2 3 4 5 6 7 8 40 a aa a ea 44 42 143 144 45 46 17 g 40 141 42 43 144 45 18 149 20 24 22 23 24 16 17 Na 49 20 4 722 25 26 27 28 29 30 23 24 25 26 27 28 29 30 34 Date search bar Meeting Room Booking System Senin O pending bookings Interview 1 10 Interview 2 3 MCSC Room Booking User Manual 5 Add Entry Full Description Purchase order No Number of people Seating layout etc Use CGontrol Click to select more than one reom Hall 3 Interview 1 Interview 2 Contact name fWiliam Upfield Contact tel Urn Laptop Multimedia Projector Flip Charts OHP TV amp Video DWD PA System Repeat Type None Osily Weekly Monthly Yearly Monthly conesponding day n Weeskly Repeat End Date Repeat Day CL Sunday C Monday CO Tuesday C Wednesday C Thursday C Friday O Saturday for weekhy or n weekhy Number of weeks For nweekhy Save The room details are then displayed Brief Description Title of meeting this can be used for cross referencing w2. MAIDSTONE COMMUNITY SUPPORT CENTRE MCSC Online Booking System User Manual Contents 1 Logging on to the Room Booking System 2 Making a Reservation 2 1 Views 2 2 Room availability 2 3 Booking a room 3 Changing or Cancelling a Booking 4 Search Reservations 4 1 Keyword search 4 2 User Logout MCSC Room Booking User Manual 1 Logging on to the Room Booking System To access the booking system go onto the MCSC website www mcsc org uk and click on Meeting Rooms which is located on the main heading bar on the site HOME ABOUT US SERVICES MEETING ROOMS NEWS CONTACT US Alternatively you can navigate through to the system via the Book a Meeting Room function on the homepage F Book A MEETING ROOM How many people will be using the room Please choose one To enable you to use the room booking system you must apply to MCSC for a user name and password This can be done directly by emailing your request or by telephoning the centre 01622 690369 Once you have your username and password you can directly log on to the system via the log in button located at the top right hand corner of the screen Meeting Room Booking System 10 10 2011 goto Rel a e MCSC Room Booking User Manual 2 2 Making a Reservation 2 1 Views The system allows you to view the calendar by day week or month The selections are located below the system in the footer Yew Day Decd4
3. Dec 15 Dec 16 Dec 17 Dec 148 Dec 1498 Dec 20 Bec21 Dec 22 Dec 23 Dec24 Dec 25 Dec Dec2 Yiew Week How 20 Now 27 Dec 04 Dec 11 Oec 18 Dec 25 Jan 01 Jan OS Jan 15 iew Month Oc 20117 Now 2011 Dec 2011 Jan 2012 Feb 2092 Miar 2012 Apr 2012 May 2012 Jun 2012 Please note when viewing by week or month users can only view one type of room at one time These can be selected from the list of rooms shown at the top left of the screent Meeting Room Booking System 3 01 12 2011 Rooms 1 November 2011 December 2011 January 2012 Hall 4 2 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat Hall 2 1 2 3 4 5 eh 3 1 2 2 5 6 7 Hall 3 6 7 8 8 0 H 12 ein eee BF eS ao 8 9 0 1 12 13 14 Interview 1 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 18 17 18 19 20 21 Interview 2 20 231 22 23 24 25 3 24 25 28 27 A 23 24 25 2 w 9 D A 2 23 a 27 B 2 W 25 26 27 Meeting Room a aoe Small Meeting Room Training Room You can also go to a specific date by either making a selection from the monthly calendar or by inputting a specific date into the search function MCSC Room Booking User Manual 3 2 2 Room availability The online bookings are colour coded to enable you to easily identify the status of a room booking Hall 3 40 Hall 1 45 qa Les LP ya oe 10 30 1 Confirmed Bookings will appear in purple 2 Pending booking will appear with a
4. day 26 October 2011 view jax Butteries 19 00 00 Wednesday 26 October 2011 view jax Butter ies 15 00 00 Wednesday 02 November 2011 view jax Butteries 19 00 00 Wednesday 02 November 2011 view jax Buttemies _ 19 00 00 Wednesday 02 November 2011 view jax Butterfies _ 19 00 00 Wednesday 09 November 2011 jax Butterflies 14 a0 00 Wednesday 09 November a a os jax Butterflies 18 00 00 wednesday 16 November 2011 view jax Butterfies 19 00 00 Wednesday 16 November 2011 view jax Butterfies 19 00 00 Wednesday 16 November 2011 View jax Butterflies 4 9 00 00 Wednesday 23 November 2011 View jiax Butterflies 19 00 00 Wednesday 23 November 2011 wiew Day Oct OF Oct OG Oct OF Oct OF Oct OF Oct 10 Oct 44 Get 12 Oot 13 Oct 14 Oct 15 Oct 16 Oct 17 Oct 18 Wiew Week Sep 11 Sep 18 Sep 25 Oct O2 Oct 09 Oct 16 Oct 23 Oct 30 Now O6 wiew Month fug 2011 Sep 2011 Oct 2044 Now 2011 Dee 2011 Jan 2012 Feb 2012 biar 2012 Apr 2012 4 2 User Log Out Once you have finished using the Booking System you scone ailan can log out of the system by selecting the Log off option User list MCSC Room Booking User Manual 9
5. ith invoices etc Full Description You can type in specific details for the Administrator Start Date amp Hour of booking This can be changed but if the time is already booked a warning message is given MCSC Room Booking User Manual 6 Example of Warning message scheduling Conflict The new booking will conflict with the following entries Mediation training 09 30 00 Monday 10 October 2011 wiew Day View Week View Wonthi Return to calendar view End Date amp Hour of booking If the meeting time selected runs into another meeting a warning message is given Room Name of the room booked This can be changed but again the warning message is given if there is a conflict Contact Name Your name This is generated by the system when you log on Contact Tel Please include your contact number so we can contact you if any problems arise Equipment This allows you to pre book equipment for a meeting by ticking the corresponding tick box Repeat type Repeats the booking depending on selections e g daily weekly and monthly Repeat daily Allows multiple days within a week to be booked out Repeat date Select the date you would like the booking to be repeated to Number of weeks Allows a set number of weeks to be booked in relation to n Weekly e g repeat booking for 7 weeks Once the details are complete click the save button and an email is sent to the administrator for activation and to y
6. ou to confirm that the meeting request is acknowledged MCSC Room Booking User Manual 7 3 Changing or Cancelling a Booking If you wish to change the details of a reservation or cancel a booking you have already made then please contact MCSC Reception on 01622 690369 or email jackie mcsc org uk When a booking is amended or cancelled you will be notified by email NB Depending on when the booking was cancelled you may still be charged MCSC Room Booking User Manual 8 4 Search Reservations 4 1 Keyword search All reservations can be searched using the keyword search field located on the top banner Criteria such as the client name and the user who created the booking can be searched Welcome charlie ee 19 10 2011 t Sia Meeting Room Booking System Help Rooms Search Jinn N R Log O 0 pending bookings The system will generate a list of all matches which correspond to the search Search Results for Butterflies Records 1 through 20 of 189 Previous Next view jax Butter ies _ 19 00 00 Wednesday 12 October 2011 view jax Butterfies 19 00 00 Wednesday 12 October 2011 view jax Butterfies 19 00 00 Wednesday 12 October 2011 view jax Butteries 19 00 00 Wednesday 19 October 2011 ew fat putoms __ 20000 Weeresaer18 ober 201 Views ax Butterflies 19 00 00 Wednesday 19 October 2011 view jax Butterfies 19 00 00 Wednesday 26 October 2011 view jax Butterfies 19 00 00 Wednes
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