Admission Slip cum Proxy Form - Hindustan Petroleum Corporation
Contents
1. HINDUSTAN PETROLEUM CORPORATION LIMITED REGISTERED OFFICE 17 JAMSHEDJI TATA ROAD MUMBAI 400 020 Website www hindustanpetroleum com E mail corphqo hpcl co in Tel 022 22863900 Fax 022 22872992 CIN L23201MH1952GOI008858 ADMISSION SLIP S NO OF SHARES HELD AS ON 31 07 2015 hereby record my presence at the 637 ANNUAL GENERAL MEETING of the Corporation on Thursday September 10 2015 at 11 00 a m at Y B Chavan Auditorium Yashwantrao Chavan Pratishthan General Jagannathrao Bhonsle Marg Mumbai 400 021 Signature of the Attending Member Proxy Electronic Voting Particulars EVEN E Voting Event Number User ID Password 102372 Note Please read the instructions printed overleaf Form No MGT 11 Proxy form Pursuant to section 105 6 of the Companies Act 2013 and rule 19 3 of the Companies Management and Administration Rules 2014 HINDUSTAN PETROLEUM CORPORATION LIMITED REGISTERED OFFICE 17 JAMSHEDJI TATA ROAD MUMBAI 400 020 Website www hindustanpetroleum com E mail corphqo hpcl co in_ Tel 022 22863900 Fax 022 22872992 CIN L23201MH1952GOI008858 Name s of the Member s Registered Address E mail ID Folio No DP ID amp Client ID No of Shares held as on 31 07 2015 We being the member s of Hindustan Petroleum Corporation Limited hereby appoint Name Address E mail ID 1 or failing him 2 or failing him as my our proxy t2. documents by Post Initial password is provided on the Admission Slip cum Proxy Form Please follow all steps from Sr No ii to Sr No xii above to cast vote If you are already registered with NSDL for remote e Voting then you kindly use your existing user ID and password PIN for casting your vote In case of any queries you may refer the Frequently Asked Questions FAQs for Members and remote e Voting user manual for Members available at the downloads section of www evoting nsdl com or call on toll free no 1800 222 990 For other details kindly refer notes to Notice of Annual General Meeting Item No Resolutions For Against Ordinary Business 1 To receive consider and adopt the Audited Financial Statement of the Corporation for the Financial Year ended March 31 2015 and Reports of the Board of Directors and Auditors thereon 2 To declare Equity Dividend for the Financial Year 2014 15 To appoint a Director in place of Shri K V Rao DIN 05340626 who retires by rotation and is being eligible offer himself for re appointment 4 To appoint a Director in place of Shri B K Namdeo DIN 06620620 who retires by rotation and is being eligible offer himself for re appointment Special Business 5 To approve payment of Rs 30 Lakhs as remuneration to the Statutory Auditors of the Company to be appointed by the Comptroller amp Auditor General of India for auditing the Accounts of the Company for the Financial Y
3. ear 2015 16 and to authorize the Board of Directors for fixing the remuneration of Statutory Auditors from Financial Year 2016 17 onwards 6 Appointment of Shri Y K Gawali DIN 05294482 as Director of the Corporation 7 Appointment of Shri Sandeep Poundrik DIN 01865958 as Director of the Corporation 8 Payment of Remuneration to Cost Auditors for Financial Year 2015 16 9 Approval for Material Related Party Transactions Affix Revenue Stamp of Re 1 Signed this day of 2015 Signature of Shareholder s Signature of first proxy holder Signature of second proxy holder Signature of third proxy holder Notes 1 This form of proxy in order to be effective should be duly stamped completed and signed and must be deposited at the at Corporation s Registered Office not less than 48 hours before the commencement of the meeting 2 A proxy need not be a member of the Company 3 If the For or Against Column is left blank against any or all the resolutions above Proxy will be entitled to vote on Poll in the manner as he she thinks appropriate 4 For details with reference to appointment of Proxy kindly refer Notes to Notice of AGM
4. nch internet browser by typing the following URL https www evoting nsdl com iii Click on Shareholder Login iv Put user ID and password as initial password PIN noted in step i above Click Login v Password change menu appears Change the password PIN with new password of your choice with minimum 8 digits characters or combination thereof Note new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential vi Home page of remote e Voting opens Click on remote e Voting Active Voting Cycles vii Select EVEN of Hindustan Petroleum Corporation Limited viii Now you are ready for remote e Voting as Cast Vote page opens ix Cast your vote by selecting appropriate option and click on Submit and also Confirm when prompted x Upon confirmation the message Vote cast successfully will be displayed xi Once you have voted on the resolution you will not be allowed to modify your vote xii Institutional shareholders i e other than individuals HUF NRI etc are required to send scanned copy PDF JPG Format of the relevant Board Resolution Authority letter etc together with attested specimen signature of the duly authorized signatory ies who are authorized to vote to the Scrutinizer through e mail to ucshukla rediffmail com with a copy marked to NSDL at evoting nsdl co in In case of shareholders receiving
5. o attend and vote on a poll for me us and on my our behalf at the 63rd Annual General Meeting of the Corporation to be held on Thursday September 10 2015 at 11 00 a m at Mumbai and at any adjournment thereof in respect of such resolutions as are indicated on the reverse NOTES 1 Shareholders Proxy holders wishing to attend the meeting must bring the Admission Slip duly signed to the meeting and hand over the same at the entrance Duplicate admission slip will not be issued at the venue of the meeting and will be only issued by Registrars M s Link Intime India Pvt Ltd from their office at Bhandup W Mumbai upto a day preceding the day of the meeting 2 Shareholders Proxy holders should bring their copy of the Annual Report for reference at the meeting E VOTING For exercising e Voting facility the User ID and initial password is provided on the Admission Slip cum Proxy Form and the detailed procedure is given below In case of shareholders receiving e mail from NSDL Shareholders having valid email ID in Folio CL ID DP ID shall receive an email from NSDL with a link for accessing Annual Report 2014 15 of HPCL Kindly follow the following procedure for remote e Voting i Open email and open PDF file viz remote e Voting pdf with your Client ID or Folio No as password The said PDF file contains your user ID and password PIN for remote e Voting Please note that the password is an initial password ii Lau
Download Pdf Manuals
Related Search