Year-End Survival Guide - 2011
Contents
1. NOTE Please don t forget that the employer contribution to HSAs MUST be posted in payroll The IRS requires that both the employee pretax and the employer contributions be reflected in box 12W of the employee s W2 form Dependent Care Limit 5 000 00 EE and ER combined We Edit List THIS INFORMATION IS CRITICAL IN GENERATING ACCURATE W2 FORMS PayData will not be responsible for inaccurate data It is the employers responsibility to confirm all data If W2s need to be reprinted due to inaccurate information additional FEES WILL RESULT You will be receiving a W2 Edit List with your payroll closest to November 1st Please review the list and verify the following The employee s name matches that on the employee s social security card DO NOT use nicknames Confirm that the company name and address shown is what should be printing on the W2s All employees must have a VALID social security number All zeros or all 9s are NOT ACCEPTABLE Note If you hire an employee after your first payroll in November they will not be included on the W2 Edit List double check these employees for accuracy Don t forget to review employee VISA information Please make changes and return to PayData no later than December 2nd REMOTE USERS Please make your own changes and fax PayData the final page signed confirming all changes Be sure to notify your Client Service Representative of any incorrect social security numbers Not2. Training Department Fax 802 923 2813 New Accounts Currently in Conversion Time Clock Set Up New Client Trainings Ext 115 Lisa Wilson wilson paydata com 168 Christy Hollstein chollstein paydata com 169 Emily Davis edavis paydata com Sales New Payroll Sales New TimeClock Sales Ext 107 Bruce Blokland Fax 802 923 2826 bblokland paydata com 176 Darah Meyer Fax 802 923 2827 dmeyer paydata com Client Service Representatives Payrolls Payroll Adjustments All Employee Changes Evolution Support General Ledgers Time Off Accruals Any Company Changes Time Clock Support Team A Ext 160 Nancy Muzzy Fax 802 923 2830 nmuzz aydata com 132 Missi Cochran Fax 802 923 2838 mcochran paydata com 133 Leah Shepard Fax 802 923 2837 Ishepard paydata com 113 Karen Ward Fax 802 923 2835 kward paydata com 117 Carrie Henry Fax 802 923 2829 chenry paydata com Team B Ext 131 Linda Wilson Fax 802 923 2831 Icwilson paydata com 111 Jessica Whitehouse Fax 802 923 2832 jwhitehouse paydata com 147 Lisa Little Fax 802 923 2834 llittle paydata com 158 Sasha Nolte Fax 802 923 2833 snolte paydata com 13 PAY DATA Working for you Disability 3 Party Sick Pay November 2011 Dear PayData Client Please take a moment to confirm your YTD figures for disability 3 party sick payments You can find these figures on your most recent payroll register Please verify the amounts listed sign and return this form to us
3. November 12th 2012 Veterans Day oD o o o 0 0 0 op gt gt gt gt pe A November 22nd 2012 Thanksgiving Day A November 23rd 2012 Day After Thanksgiving O A December 25th 2012 Christmas Day Even though your local bank may be open the Federal Reserve is closed If your check date falls on one of these days YOU MUST CHANGE IT Please take a moment to look at your 2012 payroll schedule to determine if you are affected by these dates If so work with your Client Service Representative to adjust your call fax or submission date and time as well as your check date Please remember that you must process your payroll two business days prior to your check date 2012 MINIMUM WAGE As of 1 1 12 Batch clients please notify your Client Service Representative for all employee changes We will not automatically change employee rates of pay Remote clients it is your responsibility to make all necessary employee changes Regular Tipped Federal 7 25 Federal 2 13 Vermont 8 46 Vermont 4 10 New York 7 25 New York 5 12 New Hampshire 7 25 New Hampshire 3 27 Massachusetts 8 00 Massachusetts 2 63 Vermont Employers Don t forget that a new employee Health Declaration of Coverage Form needs to be completed each year You can find the Employee Declaration form and information on the VT Healthcare Determination process on our website at www paydata com under the Resource Center New York Employers All employee
4. PAY DATA Working for you Year End Survival Guide 2011 Make Your Year End Successful With year end fast approaching now is the time to begin compiling information verifying employee information and ensuring W 2 data is accurate To help in achieving this task PayData has created the Year End Survival Guide This guide will give employers a check list of information needed with dates that are crucial at year end 1 Payroll Reminders 2012 minimum wage and other useful information 5 2012 PayData Holidays When is PayData CIOSCO cccceceeeeeeseassssesssssenseeees 5 Payroll Check TemplatesS a00naaaaonnnnaannnnnnnnnnnnnnrnnrrnnnrerrrrnrrrrrnnrrrrnnnrrnne 6 Tax Reminders Important Year End INfOrmatiOn 0 0 ccccccecsssseeeeeeneeeeneees 6 amp 7 Friendly Delivery Information When can you expect your payroll delivery 8 Ensure Accurate Payrolls You can help s s sssssssssssssnsssnssnnnnnnnnnnnnnrnnnnnrrrrrnrrrrrrrrrnn 8 2011 2012 Limits Important Year End INfOrMation 0 ccsccececeeeeeeeneenense snes 9 W2 Edit List Crucial Information for generating accurate W2 forms 10 Record Retention Information Safeguard your Cata 1 cccceseeeceeeecensenteneuns 10 Social Security Verification Does your employee have the correct Social Security NUMD T ce eee aCe ee eee are em E E AEE E aE A TT Ra ere Ree eRe 10 Year End
5. Supplemental Bonus Payroll Request Form This will enable us to work with you to set up a Payroll Check Template The use of check templates in payroll is a valuable time saver A template can be created that will dictate which scheduled earnings or deductions are being withheld from the checks It can also establish how Federal State and Local taxes are withheld or blocked The use of a template can also prevent certain scheduled earnings or deductions from being taken on the checks including direct deposit PLEASE be aware that check templates do not look at reciprocal state settings Any employee with a reciprocal state set up will need to be adjusted manually in the payroll REMOTE USERS To set up a new payroll check template or to review an existing template go to Company Payroll Defaults Payroll Check Templates More information on setting up and using Payroll Check Templates can be found in our user manual Please visit our website at www paydata com and click on the Resource Center and access the Evolution Manual If you have any questions or need a password to access this manual please contact your Client Service Representative TAXABLE BENEFITS Please post your year end taxable benefits within a regular payroll so that the correct employee taxes can be calculated Failure to do so will result in extra payrolls needing to be processed to correct the error resulting in additional fees and potential penalty charges Exampl
6. Tax Forms and Fees Important W2 information and processing fees 11 1099M amp 1099R Forms Important 1099 information and processing fees 12 PayData s Who Do I Call List A listing of all departments and who to call 13 Disability 3rd Party Sick Pay Sign off FOr ccccccccseceececenenecececeececeseesens 14 Supplemental Bonus Payroll Run Request FOrm ccccccecescenceceecenneeseasenseens 15 Record Retention FO ws ccciccevidecccnvacdivs consberdurteeewaxdealesedbexdecieevlasnteeenesioxdes 16 How YOU can make year end successful COMMUNICATE If you have questions on how something should be handled please don t guess Call or email us and we will work with you to make sure things are done correctly If you suspect that something is not correct notify us immediately so we can put your year end on hold if necessary When sending information to PayData remember to identify your company name account number and Client Service Representative s name This will ensure that it gets to the proper person immediately PLAN AHEAD Please take a moment to look at your payroll schedule for the upcoming holiday season to determine if your normal check dates will be impacted The Federal Reserve will be closed on November 11 November 24 December 26 and January 2 Your payroll can not be dated for any of these days Keep in mind that all payrolls must be processed two business days prior to your check da
7. and ending dates and totals for all earnings and deductions on the document you are submitting to PayData for processing This should be done prior to submitting your payroll to PayData Please note any discrepancies If you have employees who are here on a VISA make sure that you have accurate Social Security Numbers Double check the VISA expiration dates and types to ensure proper taxation FRIENDLY DELIVERY REMINDER PayData must receive your company s payroll by the following times in order to ship out according to your company s delivery method MONDAY THURSDAY FedEx 1 00 PM Priority Express 3 00 PM Priority First Class Mail 3 00 PM FRIDAY All delivery methods must be received by 1 00 PM If you normally pick up your payroll from our office the following deadlines exist Submit by 9 00 AM Pick up after 2 00 PM Submit by Noon Pick up next day after 8 30 AM Please note Priority Mail and First Class Mail are not traceable and are not guaranteed next day delivery Please communicate to your Client Service Representative if there are any permanent road closures in your area due to regional weather Don t forget during year end processing PayData must unfortunately discontinue the duplexing of reports Thank you for your support 2011 amp 2012 Limits MAXIMUM OASDI WAGE LIMIT 2012 The OASDI wage limit for 2012 increases to 110 100 This is up from 106 800 in 2011 The employee tax credit
8. ate law requires that you maintain complete payroll and employee information the regulations differ by agency and state There are costly fines associated with the failure to retain these records For example the Internal Revenue Service may request that a company reproduce 941 tax returns for 2007 as late as 2012 Complete payroll records can protect your company from costly lawsuits tax assessments and insurance adjustments PayData can store all of your payroll history for the year 2011 for the next five years and reproduce it in detail upon request RECORD RETENTION COSTS Record Retention Fee 75 00 To Open Previous Year 35 00 includes two free reports Each Additional Report 9 00 Please fill out this form and mail or fax back to the Finance Department by December 1 2011 If this form is not returned PayData will assume that you require record retention and you will be billed accordingly Please contact PayData s Finance Department at finance paydata com directly with any questions or concerns relating to your company s record retention DO WANT RECORD RETENTION Company Name Signature Date DO NOT WANT RECORD RETENTION Company Name Signature Date Please Note If you decline this service and in the future request this information from PayData the cost will be 175 00 per year requested and 9 00 per report requested PayData will not guarantee that your history will still be on file unless you c
9. consolidated we will only run W2s from the consolidated company Reprocessing Fees 75 00 minimum for Quarterlies 1099M and 1099R Forms 8 00 per W2 10 00 each plus shipping amp handling 1999M R quoted 25 00 minimum W2C and Amended Returns W2 Reprint Fees Fees for these services will be 8 00 per W2 Reprint requests quoted on an individual basis with a submitted no later than 12 00pm minimum fee of 50 00 on Thursday will be processed on Friday of each week If your company has made state tax payments not processed by PayData you will need to forward tax information to PayData so returns can be adjusted PayData will be offering W2s on CD for the tax year 2011 The CDs will be stamped after the magnetic media is created If you would like this service please contact Michele Allard at extension 123 A 100 00 creation fee will be invoiced at the time of creation 11 Processing 1099M amp 1099R Forms PayData processes 1099M forms for reporting rent and non employee compensation only PayData processes 1099R forms for reporting pension payouts please be specific as to rollover death early retirement etc If there is any federal withholding a separate company must be set up on our system as the 1099R withholding taxes need to be reported on a 945 tax return PayData s default is to only print those 1099Ms which are over the federal limit of 600 00 If you wish all 1099s to print regardless of amount you mus
10. e Changes made to employee addresses and social security numbers in 2012 will not automatically be reflected in 2011 W2s If you need to make retroactive changes please contact your Client Service Representative Record Retention Federal and state law requires that your business maintain complete payroll and employee information regulations vary by state and agency There are costly fines associated with the failure to retain these records For example The Internal Revenue Service may ask a company to reproduce a 941 tax return for 2007 as late as the year 2012 PayData will store your 2011 payroll history for 75 00 The fee is automatically applied to your invoice closest to December 15th All Clients MUST fill out and return the enclosed Record Retention form to Finance by December 1st Please specify Yes or No to Record Retention If you have any questions regarding this service please call Michele Allard at extension 123 Social Security Verification Correct names and social security numbers on W2 wage reports are the key to successful processing of your annual wage reports PayData s SSN verification service will save you time and money by assuring proper credit of employees earning records avoiding costly reprocessing fees and reducing year end stress If you would like to participate in this service please call Michele Allard at ext 123 by December 1st A file fee of 25 00 will be applied to your year end i
11. eck dates for the Christmas holiday week Thursday December 15th 2011 Deadline for VT Healthcare Quarter 4 updates Thursday December 15th 2011 Deadline for notifying your representative to keep your year end open Thursday December 15th 2011 Deadline for Disability 3rd Party Sick Pay Letter Friday December 16th 2011 Verify that all voids and manual checks have been posted Monday December 19th 2011 Verify your check dates for the New Years Day holiday week Monday December 26th 2011 PAYDATA CLOSED Friday December 30th 2011 Last date to process a 2011 payroll to ensure timely 941 945 tax deposits JANUARY 2011 Monday January 2nd 2012 PAYDATA CLOSED Tuesday January 3rd 2012 Quarterlies are processed from January 3rd to January 13th Wednesday January 4th 2012 Last possible deposit date for 2011 941 taxes Friday January 13th 2012 W2s are processed and sent out from January 13th to January 25th Friday January 13th 2012 Last day 1099M information can be posted in the system 4 2012 Payroll Reminders 2012 HOLIDAY CHECK DATES The Federal Reserve will be closed on the following days 44 PayData CLOSED O Federal Reserve CLOSED O A January 2nd New Year s Day January 16th 2012 Martin Luther King Day February 20th 2012 President s Day May 28th 2012 Memorial Day July 4th 2012 Independence Day September 3rd 2012 Labor Day October 8th 2012 Columbus Day
12. es of Taxable Benefits are Group Term Life Shareholder Insurance Stock Options Moving Expenses and Taxable Auto Also it is strongly suggested that you post your Taxable Benefits regularly throughout the year but no later than your last scheduled payroll in December This will allow us time to make adjustments if something isn t posted correctly HAVE QUESTIONS ON HOW TO POST DECEASED WAGES Please go to http www irs gov pub irs pdf iw2w3 pdf STAY UPDATED amp INFORMED Need help posting taxable moving expenses Not sure how to handle Group Term Life You can find many useful links and payroll tips on our website Visit our website at www paydata com Once you are there go to the Resource Center and under Evolution Documentation select PayData Procedures Please contact your Client Service Representatives if you need a login and password to access the documents PAYROLL ADJUSTMENTS Remote Users Please confirm that all in house manual checks or voided checks that need to be processed have been entered into the system by December 16th Phone Fax evoClock eSheet clients Please notify your Client Service Representative of any manual checks or voids that need to be processed before your last payroll in December Important Disability payments must be posted in the year of receipt you cannot hold 2011 payments and post them in 2012 Affordable Care Act The Affordable Care Act requires employers to report the cost of coverage unde
13. hoose the record retention service P O Box 706 Essex Jct VT 05453 0706 Phone 802 655 6160 Fax 802 338 5514 finance paydata com 16
14. no later than December 15th 2011 If we do not receive this form by December 15th we will assume that you will not have any further disability 3 party sick payments to post for 2011 and will release your company for year end processing If you have not notified us to keep your year end open and disability 3 party sick payments are received after December 15th 2011 you will be charged additional fees to reprocess your tax returns and receipt of returns may be delayed Many administrators give employers an option to receive W2s directly from them for the benefits issued We strongly suggest that you decline this option as this will result in an overstatement of the employee earnings and will result in a Tax Discrepancy Notice Contact your administrator and instruct them NOT to produce any employee W2s and NOT to file any employee W2s with the SSA or state agencies To assist PayData s tax department in resolving tax payment issues made by the administrator please provide us with your administrator s name and EIN number If you receive W2s from the disability administrator DO NOT pass them along to your employees and please notify PayData immediately Failure to follow this advise will result in incorrect employee wages being reported and will result in costly amended returns needing to be filed If you have any questions concerning this or other year end information please do not hesitate to call your Client Service Representative fo
15. nvoice If you have previously signed up for SSV we will continue to file on your behalf until you notify us to discontinue 10 We information Fees W2s will be processed and sent out from January 13th to January 25th W2s 3 95 each plus shipping amp handling 30 00 electronic filing base fee All employee W2s will be printed on pressure sealed stock and sealed automatically Employer and state copies will be printed on regular W2 paper Many employers request that various earnings such as 3rd party sick or 125 insurance be reported in box 14 Please be aware that only 3 entries may be included on the employees W2 in box 14 If an employee has more than 3 items they will print on a second W2 The employer W2 copy can contain 4 entries in box 14 Your W2s will be sent via courier service in order to track them should they become lost Your 940 federal unemployment return and your quarter four quarterlies will be sent with your W2s PAYDATA files all W2 information with SSA on mag media the mag media will be created on 2 28 12 At that time the year will be officially closed and we will no longer accept 2011 adjustments W2 copies will be available to clients utilizing evoPay after that time Please be aware that W2Cs will not appear in evoPay NON TAX SERVICE CLIENTS It s your responsibility to file W2 copies to the states that require them PayData will file W2 information to the SSA If you have companies that are
16. r an employer sponsored group health plan The IRS has published a new notice providing guidance for employers that are subject to this requirement for the 2012 Forms W 2 and those that choose to voluntarily comply Both the employee and employer amounts should be reported together in Box 12 DD of the Form W2 The IRS guidelines indicate that the employer sponsored coverage is defined as coverage under a group health plan that the employer makes available to the employee that is non taxable to the employee Certain types of coverage are excluded from the definition These include Coverage for long term care certain HIPAA exempted benefits amounts contributed to Archer MSA amounts contributed to a Health Savings Account and amounts contributed to a Flexible Spending Arrangements FSA For questions and answers on Employer Reporting Requirements to Employees on health coverage information as well as a full listing of exempted coverage go to www irs gov and search for Notice 2011 28 TO ENSURE ACCURATE PAYROLLS REMOTE USERS To help ensure the accuracy of your payroll ALWAYS review and verify Check date batch beginning and ending dates and your totals on the earnings and deductions tab in payroll entry This should be done prior to submitting your payroll to PayData Please call PayData if you find any discrepancies BATCH USERS Payroll submitted via fax email e sheet call in ALWAYS verify Check date batch beginning
17. r assistance Sincerely Client Service Department N A Company does not offer this benefit All disability 3 party sick pay for 2011 has been recorded ____ Additional disability 3 party sick pay information needs to be recorded please place my company s year end processing on hold until it is submitted to PayData Name please print Company Number Company Name Administrators Name Administrators EIN Signature Date P O Box 706 Essex Jct VT 05453 0706 Phone 802 655 6160 Use New Fax Numbers www paydata com 14 PAY DATA Working for you Supplemental Bonus Run Request Company Number Company Name Template Name to Use Caution templates may change throughout the year Check Date Period Begin Period End Be advised that if your company subscribes to evoPay all transactions are available for review on check date PayData requires that you process 48 hours before your check date this rule also applies to Supplemental Bonus runs Additional Run Yes No Add in regular payroll Yes No If yes second check Yes No Comment to print on check Gross Up net selected taxes Yes No If yes circle applicable taxes OASDI Medicare Federal State Tax Frequency circle Weekly Bi Weekly Semi Monthly Monthly Quarterly Semi Annually Annually OASDI Medicare only Flat Percent ___ Federal Flat Percent _ s State s Supplemental Rate Federal Supplemental Ra
18. reducing their contribution from 6 2 down to 4 2 is set to expire at the end of 2011 If it is not extended the Maximum tax paid by employees will be 6 826 20 If it is the maximum will be 4 624 20 MEDICARE WAGE LIMIT There is no wage limit on Medicare tax SIMPLE PLAN 2012 Simple employee contribution plan limit remains at 11 500 For employees aged 50 and over the Simple employee catch up 2 contribution limit is 2 500 00 which is unchanged from 2011 Catch up AN W T PAY DATA 2 contributions are not automatically matched by the employer Please i check your plan documents for confirmation 401K amp 403B amp 457 r 2012 Employee contribution limit to 401K 403B or 457 plans increase ne to 17 000 For employees aged 50 and over the Employee catch up contribution limit is 5 500 which is unchanged from 2011 Catch up contributions are not automatically matched by the employer Please check your plan documents for confirmation Note The Federal Maximum wage limit for ER Match is 250 000 for 2012 HSA PLANS Total employee and employer combined contributions can not exceed 2012 2011 Single 3 100 00 3 050 00 Family 6 250 00 6 150 00 Catch up 1 000 00 1 000 00 According to IRS Publication 15 B A Health Savings Account HSA is an account owned by a qualified individual who is generally your employee or former employee Catch up contributions are limited to employees aged 55 and over
19. s need to be provided with an annual statement regarding the Wage Theft Prevention Act 5 Tax Reminders IMPORTANT TAX DATE January 4 2012 This is the last possible deposit date for 2011 federal withholding Any 2011 deposit made later than January 4th 2012 will incur penalties The last possible day to process payrolls dated for 2011 is December 30th 2011 After this date penalties WILL result COMPANY AND GLOBAL CHANGES If you need to make any company or global changes for 2012 you must notify your Client Service Representative by December 8th Examples are changes to your insurance premiums or changes to your pension per pay period contributions Failing to notify us by this date will result in delays in processing these changes If you are adding new benefits to your company please notify your Client Service Representative to ensure that the correct earnings or deduction codes are in place TIME CLOCK CALENDARS Many of PayData s time clock solutions utilize calendars to track when a holiday is set to occur These holidays allow the user to apply different rules to hours that occur on those days Please let your Client Service Representative know if you are making any changes to your holiday schedules for 2012 BONUS PAYROLL amp SPECIAL PAYROLLS If you plan to process any additional or bonus payrolls please contact your Client Service Representative by December 8th for scheduling and return the enclosed
20. t notify your Client Service Representative no later than Thursday December 8 All 1099 information must be posted in the system no later than 01 13 2012 PayData reserves the right to not process or prepare 1099 returns received after this date TAX SERVICE CLIENTS PayData files the 1099 federal and state copies for you unless otherwise requested NON TAX CLIENTS Depending on where your business is located you will need to File 1099 Forms to either IRS Austin TX 73301 or IRS Kansas City MO 64999 and to the appropriate state agency If you would like PayData to assume full responsibility for your payroll tax deposits and filings in 2012 please contact our Finance Department to obtain the appropriate paperwork Notes 12 Assistance Directory Phone 802 655 6160 Please Use individual Fax Numbers Physical 59 Rathe Road Colchester VT 05446 Mailing PO Box 706 Essex Jct VT 05453 Finance Department Fax 802 338 5514 Invoice Questions Bank Account Debits Credits New Hire Reporting WC Pay As You Go SSV Record Retention Ext 123 Michele Allard mallard paydata com Tax Department Fax 802 923 2812 Adding a State to a Company Tax Booklets SUI Rate Changes Tax Frequency Changes Tax Returns Tax Related Notifications Tax Notice Non Payroll Tax Payment Ext 112 Sandy Veino sveino paydata com 136 Ruth Butts routts paydata com 156 Denise Bell Hollinger dhollinger paydata com Conversion amp
21. te If you suspect that your normal check date and or call in submission dates will be affected please contact your Client Service Representative for assistance PERFORM A PAYROLL AUDIT If you ve had employees out on disability leave during the year double check that you have posted all of your disability 3 party sick payments or communicated them to us Important Disability payments must be posted in the year of receipt you cannot hold them and post them in 2012 Review last year s information to see if you need to post any Taxable Benefits such as Group Term Life Shareholder Insurance ER HSA contributions If you have HSA contributions that are being direct deposited double check that all the funds transfers were successful Contact your CPA now if you are unsure whether or not you will need to post any additional items for this year as well KEEP A LOG Please keep our year end calendar handy to verify dates and deadlines Utilize the client task list enclosed to compile a list of year end needs and cross them out as completed DELIVERY CHANGES The post office is over whelmed this time of year If you have your payroll delivered via mail we STRONGLY advise switching to an alternative method through the holidays PayData CANNOT track your payroll when it is sent via US Mail Your year end information will be automatically sent via courier service so it can be tracked Please communicate to your Client Service Representative if
22. te State s States of NH FL TN TX AK NV SD WA WY do not have state withholding Block Additional Federal and or State tax Yes No Seek direction from your accountant or IRS Publication 15 Circular E if uncertain as to how taxation should be handled Block Partial Direct Deposits Yes No Block Net Direct Deposits Yes No Block Pension oix 4036 simple Yes No Block other pre tax deductions s125 Yes No Block Recurring Deductions Yes No_ Earning Code to be used ex bonus misc Be careful when blocking garnishments Some garnishments are taken on all wages some are a flat amount per month week Block YTDs on stub Yes No Note Net pay amounts cannot be blocked from YTDs Delivery Instructions Special Instructions Authorized by Title Date PayData Use Only Rep Time Requested Time Processed P O Box 706 Essex Jct VT 05453 0706 Phone 802 655 6160 Use New Fax Numbers 15 PAY DATA Working for you PAYDATA RECORD RETENTION IT IS NOT ONLY IMPORTANT IT IS THE LAW Year end is upon us yet again and a major issue for today s business is availability of past year s information PayData is offering again this year payroll record retention services to our clients We offer this service to you as an optional benefit of PayData Payroll Services This service can save you time money and all the worries of lost or misplaced payroll information Federal and st
23. there are any permanent road closures in your area due to regional weather Employer Check List NOVEMBER 2011 y Tuesday November 1st 2011 You will receive a W2 edit list with your payroll closest to 11 1 11 Friday November 4th 2011 Verify the check date for the Veterans Day holiday week Adjust call in date if necessary Monday November 14th 2011 Verify the check date for the Thanksgiving holiday week Adjust call in date if necessary Friday November 18 2011 Watch the mail for communication from Disability Administrators regarding the printing of employee 3PS W2s Tell them not to print Thursday November 24th amp 25th 2011 PAYDATA CLOSED Friday November 25th 2011 Don t forget to remind employees to complete a new W4 form if they are currently claiming Exempt status DECEMBER 2011 Thursday December 1st 2011 Record Retention deadline Please send this form back and specify yes or no to record retention Thursday December 1st 2011 Deadline for Social Security Verification Friday December 2nd 2011 Deadline for returning completed W2 edit list with edits and signature REMOTE USERS Please make your changes sign and return the last page of the edit list upon completion Thursday December 8th 2011 Deadline for notifying your representative of any 2012 company or global changes additional 2011 payroll runs or taxable benefit postings Monday December 12th 2011 Verify your ch
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