ECTN - Burkina Faso - TransMarine Shipping
Contents
1. 2030 Antwerp Belgium 15 BIMY Bureau International Maritime To start from there you can carry out a search for ECTN by gt Bill of lading number gt Visa status requested Visa edited granted gt URN gt Cargo type container roro Select your criteria and click on Search if you seek an ECTN in particular or a type of ECTN granted requested Or do not choose any criteria and click directly on Search This way the complete overview of the ECTN will then appear You can also perform an advanced search By clicking on Advanced Search a new screen will open and you will be able to search by more criteria While clicking on Detail the small magnifying glass icon you will receive the details of the ECTN A new screen will open This is the View ECTN Here you can review all the information on the ECTN 6 2 Overview gt Address book Here you can find your own address book You can enter the addresses of shippers consignees notify parties and forwarders It is the same method as the search for an ECTN you can also carry out a search for address according to the different criteria When you open the address book it is possible that no addresses are visible You can view one of the entries data by clicking on the name You can edit one of the entries by clicking on the pencil icon on the left side A new page will open where you can edit the data You can remove one of the entries2. For more information on the User communication see User communication Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 20 BIMY Bureau International Maritime VISA ACCEPTED BRIGHT GREEN OR REJECTED BRIGHT RED The control agent has the competence to accept or reject an ECTN Once the ECTN is accepted or rejected the ECTN will appear on Visa accepted bright green or Visa rejected bright red When the ECTN is rejected the forwarder who created it can modify it via the system VISA CORRECTED WHITE When an ECTN is rejected by the control agent at the port of arrival the forwarder has to correct the ECTN The forwarder is correcting the ECTN if the status of the ECTN is Visa corrected white REQUEST CORRECTION DARK BLUE When the forwarder has finished correcting the ECTN he asks the agent to authorize the correction The method to ask for authorization is the same one as Request visa CORRECTION GRANTED DARK GREEN OR CORRECTION REFUSED DARK RED The agent must check the correction When the agent authorizes the correction the status of the ECTN changes into Correction granted dark green if not the status of the ECTN changes into Correction refused dark red Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 21 BIMY Bureau International Maritime 8 Search Advanced Search You can look up your ECTN s by bil
3. Click on the Add button In the next screen you can add your attachment and give this attachment a name Please name your attachments correctly COMM INVOICE FREIGHT INVOICE GREY CARD Copy Addresses Copy Document User Communication CTN Attachments Name in Created On Created by INVOICE white_paper_com 2011 _144_en pdf 28 10 2011 16 07 09 Import Forwarder FREIGHT INVOICE HELPDESK tekst3 pdf 28 10 2011 16 21 30 Import Forwarder Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 13 BIMY Bureau International Maritime 5 3 Request your Visa URN When you have filled in the entire ECTN you may click on Copy Addresses on the bottom of the page This action will copy all the new addresses in your address book Or before creating a new ECTN you can choose to initially create all the new contacts in your address book When all information has returned you can click on Request Visa to send the ECTN to your agent Your account will be deducted with the required amount of Visa Points after validation In case you have sufficient Visa Points the system will confirm you that the visa request has been sent to the Agent Visa request has been sent to Agent Details In case you don t have enough Visa Points you will not be able to send your request to the agent The system will tell you that you need to contact your agent for the purchase of visa points E CTNRequest
4. 2030 Antwerp Belgium 5 BIMY Bureau International Maritime 4 How to Start Access the official CBC website via www cbcbesc com On the first screen you will have to choose your language Please choose between English and French The next page is the homepage of the CBC On this site you can find information about the CBC and BF You will also find the following options Login New User Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 6 BIMY Bureau International Maritime The Huniinabese Habornal Steppers Council Welcomes you ELECTRONIC CARGO TRACKING HOTE ECTH Instruclion Log in 4 New user RECENTLY ADDED NEWSITEMS Tre ajendci s hist has beer updated Please choose New User Insert your details and select Send The next page will show your local agent This agent is your contact for the CBC application You can contact this agent directly Your agent will send you instructions on how to purchase and how to buy Visa Points for the CBC system Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 7 BIMV Bureau International Maritime 5 General Procedure For detailed procedure please see next pages Your agent will give you an ID and password with which you can access the CBC application Now you can prepare your ECIN The payment and approval of the ECTN will be done through Visa Points You have to buy these points from your agen
5. Discharging Country Discharging port destination Freight J Payment 13 Created Y Fill in the requested information and then click on Next or Back according to whether you wish to continue the creation of the ECTN or to return at the preceding stage Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 9 BIMV Bureau International Maritime After clicking Next a blank ECTN will show a CBC Liste BESC BOT Sacer E eF e pi hi Ep Ooh Tse ELA Cite nan 13 12 17 1S ion Cu ra Prei KF moras Baie hh ye It ena egies Ep ett bee Dendang Jali rei Eral ere Beer ie Pick Address Pick Address Pick Address 4dforwarder sdfgsdf gsdfgsdf Belgium Vesselname Voyage N Etd Eta Edit Cargo Type Goods description Gross weight t Volume CBM Ocean Freight Value of Goods Goods classification Imo Classification GUMAR Reference Del Please specify Veuillez detailler 0 000 0 000 0 00 0 00 EMPTY LOAD UNITS EA Edit Total containers Container type Container N s Seal N s Del Charge View Currency Total containers Total cars Ocean Freight Value of Goods Total add charges General Total View Currency THC Terminal Handling Charges l o ej ojos ooj ooje Additional Charges CAF Currency Adjustment Factor Location of visa Unique Registration Number URN Visa Date ECTN cost EUR Visa Issued By Currency APA Oo o
6. an ECTN and attaches the required documents electronically E Once done the forwarder selects request VISA at the bottom of the ECTN E The agent checks the ECTN and if it is within policy grants the VISA E The cost for the VISA is automatically deducted from the forwarders Visa Points account A The forwarder can correct his ECTN after validation if necessary by contacting the agent Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 4 BIMY Bureau International Maritime 2 Abbreviations CBC Conseil Burkinabe des Chargeurs ECTN Electronic Cargo Tracking Note URN Unigue Registration Number BF Burkina Faso 3 Aboutan ECTN the URN and the CBC Application All shipments with destination of Burkina Faso via a foreign port of discharge should be accompanied by an ECTN with a valid URN number An ECTN document is a document that recalls all the information of the shipment such as the BL number guantity and description of the cargo parties involved value of the goods etc Once the document is approved and all charges are paid the ECTN will receive a URN number This URN number should be mentioned on the bill of lading and is reguired by the CBC control The CBC application is an application that allows the forwarders in the country of origin to apply for an ECTN and URN for all shipments destined for the Republic of Congo Bureau International Maritime Noorderlaan 139
7. country of registration will specify which agent will be of assistance BIM manages the international network of agents and forms the communication line between international trade and the Burkinabese Shippers Council An ECTN accompanies a shipment heading towards Burkina Faso The goods fully described by the ECTN can be cleared in Burkina Faso once the ECTN has been validated with a VISA which generates a Unique Registration Number or URN The agent may only grant a VISA to a shipment if the ECTN is within policy All government policies can be found on www cbcbesc com Eventually all ECTN s together form databases and generate revenue This offers local Authorities a clear view on trade behavior towards their country and the possibility to properly regulate trade Thanks to this data management local Authorities know which goods are underway what the trade trends are and how future policy should be shaped Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 3 BIMY Bureau International Maritime How is an ECTN established A step by step approach A company or person contacts a forwarder to organize a shipment to Burkina Faso E The forwarder registers via www cbcbesc com as Import Forwarder and the agent is informed The agent registers the new user and sends login details E The newly registered Import Forwarder purchases Visa Points from the agent E The forwarder fills in
8. 1 Agent France 03 okt 2011 29 sep 2011 21 sep 2011 21 sep 2011 20 sep 2011 20 sep 2011 20 sep 2011 Centrimex LE HAVRE Centrimex LE HAVRE Centrimex LE HAVRE Centrimex LE HAVRE Centrimex LE HAVRE Centrimex LE HAVRE Centrimex LE HAYRE Rejection Cost for CTN 179044 Visa for CTN 179044 Visa for CTN 174680 Visa for CTN 177774 Visa for CTN 177227 Visa for CTN 175794 Visa for CTN 177434 Agent France Agent France Agent France Agent France Agent France Agent France Agent France 6 5 Visa gt Totals per period The Totals per period menu displays the credit amounts used and received per month E A Li Lad im A iHa Ble eel Lb ad Li Flies r a Pe Pens inal 1 i Li or ed Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 18 BIMV Bureau International Maritime 6 6 System gt Login Login Change Password Change language Help Page By clicking on Login you get the login screen again 6 7 System gt Change password In de menu system click on Change password Your User ID has been entered automatically Type your new password and click on Save amp Back If you click on Back your operation is cancelled and the new password won t be saved 6 8 System gt Change language Change your Default Language via Change Language and click Save amp Back You need to log in again to find your me
9. BUREAU INTERNATIONAL MARITIME BURKINABESE SHIPPERS COUNCIL Electronic Cargo Tracking Note ECTN Forwarder Manual BIMV Bureau International Maritime Table of Contents 1 THE PURPOSE AND ESTABLISHMENT OF AN ECTN ooooooooo oo o o o o o o o 3 2 ABBREVIATIONS cn ema enam on mata ban ena onar ale anon aan ama asean 5 3 ABOUT AN ECTN THE URN AND THE CBC APPLICATION ooooooooooooomnennannan 5 4 HOW TO STAR Tosissaan cedex yaaswetenecsetavosaersacesaxesussaaxeausasauecteaad 6 5 GENERAL PRO IR Ee Tai 8 An Na 8 250 CREATINGANEN ECIN orrae nnan an Le aa 9 53 EOS oo 14 ar SAPPROVAL sean to aa aan di elas 14 So RON ee BA aan 14 6 THE CBC APPLICATION canica capi 15 Oal VERVIEW BEI IN sacas 15 O2 OVERVIEW gt ADDRESS COOK onain E r E E E ee Sana eee 16 Go INEW gt ECIN a e 16 P e e eer eee ee ree ee eer ee 17 3 VISA toa PE PERIOD creara 17 OO SYSTEM gt LOG Nissan 18 Of SYSTEM CHANGE PASSWORD aaa Aa ea Lea 18 6 0 SYSTEM gt CHANGE LANGUAGE rail mika hina mb aen aan Ge ea Ja menes ska 18 0 27 WVEM ol oad Atte ee eee 18 7 THE STATUS OFAN ECIN seo ai 19 8 SEARCH amp ADVANCED SEARCH si 5s2nsi252sassssisesassetassanosanit aaia 21 Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 2 BIMV Bureau International Maritime 1 The purpose and establishment of an ECTN An ECTN or Electronic Cargo Tracking Note is a digital document filled in by a forwarder The forwarder s
10. REPARATIONS OF CEREALS FLOUR STARCH OR MILK PASTRYCOOKS PRODUCTS 1000 00 500 00 MEAT AND EDIBLE MEAT OFFAL 2 000 CONTAINER Chicken legs frozen Containers Edit Container N s Seal N s Total containers Container type By clicking on the pencil icon you can change the information By clicking on t Del you can delete this cargo description Add Edit Cargo Type Goods description Gross weight t Volume CBM Ocean Freight Value of Goods Goods classification Imo Classification GUMAR Referensi Del dur TAINER Frozen Milk 2 000 2 000 500 00 1000 00 PREPARATIONS OF CEREALS FLOUR STARCH OR MILK PASTRYCOOKS PRODUCTS Te CONTAINER Chicken legs frozen 2 000 2 000 1000 00 500 00 MEAT AND EDIBLE MEAT OFFAL k Containers Edit Container N s Seal N s Total containers Container type Please note Don t put any currency while filling out the Ocean freight or the Value of the Goods The next cases will be mentioned or not mentioned depending on the cargo type you choose in the Details section CONTAINERS Click on the Edit button to open the new screen Fill in all the fields correctly and push Save amp Back to return Note that the goods in the container need to be mentioned under the section Goods For example one 20 container with clothes Please enter x m and y ton clothing under the sect
11. Visa Visa amount too low Ask your responsible for new visa 5 4 Approval Your agent will receive the ECTN in status Request Visa and will approve suspend or refuse the visa during verification The Agent can refuse your Visa in case you did not attach the requested documentation in case you have applied too late in case you did not correctly complete the fields In case the agent refused your ECTN please contact your agent If the ECTN is approved the ECTN will show a URN number This URN number must be mentioned on the Bill of Lading and should be communicated to the consignee 5 5 Corrections After approval of an ECTN corrections are possible on request and exceptionally only Please contact your agent if you wish to make a correction after approval Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 14 BIMV Bureau International Maritime 6 The CBC Application The Menu and its four components Overviews New Visa and System are always present no matter where you are in the system Overviews a New bi Visa i System 6 1 Overview gt ECTN Overviews ECTN Addressbook When clicking on ECTN the following page will appear CEC Liste BESC ES Brchercha pio de Tapa da y a E Ley Lm baa imi i z ii Dpi ia Chapter 7 page 19 will give you more information on the status of the ECTN Bureau International Maritime Noorderlaan 139
12. by clicking on the cross of information 6 3 New gt ECTN See After you have filled in your User ID and your password click on Login Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 16 BIMV Bureau International Maritime Creating a New ECTN Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 17 BIMV Bureau International Maritime 6 4 Visa Ledger Overviews New System Ledger Totals per period The Ledger gives an overview of all the transactions of Visa Points sales of Visa Points approval of ECTN s If you click on the date a new screen will appear with more information Click on Back to return A forwarder receives credits by buying them from the agent The moment an ECTN is approved Visa Points are deducted The number of deducted Visa Points corresponds with the price of the ECTN since the price of the ECTN is represented by a fixed number of Visa Points Your account is presented in the table Visa Ledger f pm ma Account Transaction Created by Description 12345678910 Date of Transaction Account Description Charge Created by 28 okt 2011 Centrimex LE HAVRE 300 PTS VISA CHO LA POSTE 1539023 26 10 CENTO39 300 Agent France 19 okt 2011 Centrimex LE HAVRE Visa for CTN 18049
13. ion Goods Then enter your container characteristics under the section containers Containers Add Edit Total containers Container type Container N s Seal N s 2 40FR REEF78945612 REEF14725828 85698 45645 1 20RF REEF12345678 32145 It is always possible to remove or modify information by clicking the Edit button or the Delete button the ECTN Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 12 BIMY Bureau International Maritime RORO Click on the Edit button to open the screen Fill in all the fields correctly To return to the ECTN click Save amp Back It is always possible to remove or modify information by clicking the Edit button or the Delete button ADDITIONAL CHARGES To add or edit the additional charges click on the pencil icon A new screen will appear where you can fill in the costs Click the Edit button to return to the ECTN USER COMMUNICATION If you want to add additional information click on the Add button and a new screen will open where you can add your information comment s Click Save amp Back to return for more information see further CTN ATTACHMENTS For all shipments you should add the following documents to the ECTN Commercial invoice value of the goods Freight invoice freight cost Grey Card Pink slip for all RORO matriculation or registration certificate or document of compliance
14. l of lading number by forwarder by entering the values and selecting Search Advanced Search The Researches consist in such a way that they always give the maximum amount of results If you type only one letter you will receive all the words that start with this letter To facilitate the research you can use special symbols which you have to insert in front of in the middle of or at the end of a word Thus the asterisk supplements one or more letters at the beginning the middle or at the end of a word For example If you seek a contact in the address book but you are not sure of its exact name you type a part of the name for example tran The asterisk replaces one or more letters The obtained results could be International Transport Intertransport Transport During trans Alpha 2000 In the same way you can use e A question mark to complete the criteria with one character E g Eli Lill will give you Eli Lilly as a result e The exclamation mark followed by a name in order to search the data of the concerning forwarders except this name For example search all the forwarders except SDV SDV e The sign of equality to search for a value equal to A E g UCB will give you only UCB not ucb not ucb global not UCB Europe etc This is case sensitive The system does not take capital letters and normal letters into conside
15. nu in the language you ve selected 6 9 System gt Help Page By clicking on Help this manual will appear Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 19 BIMV Bureau International Maritime 7 The Status of an ECTN The ECTN acguires various states during the process Status all v Created Correction Granted by Correction Refused Edited 5 Request Correction Request Visa Visa Accepted Visa Corrected po re fee visa Granted r iv ens Visa Pending Visa Refused Edited Visa Rejected Edited 4DForwarder Every ECTN has a certain status The following statuses have been defined EDITED WHITE AND REQUEST VISA BLUE When a forwarder creates an ECTN the status is Edited white The forwarder can modify and revise it until the moment he asks his agent for a Visa When clicking on Request the status of the ECTN changes from Edited into Request visa blue and cannot be modified anymore The agent can authorize the document or refuse the Visa VISA GRANTED OR VISA REFUSED OR VISA PENDING The agent has the competence to authorize refuse or defer a visa VISA GRANTED LIGHT GREEN If the ECTN is within policy the agent has authorized the ECTN VISA PENDING YELLOW The agent is checking the ECTN VISA REFUSED LIGHT RED The ECTN can be refused by the agent if the ECTN is out of policy In this case it is important to control User communication
16. ration These symbols can also be used in a combined way e To classify the data alphabetically or numerically in an ascending or descending way you click in the black zone of that column which you want to classify e When clicking in the black zone of the column forwarder you modify the order of the classification from A to Z in Z to A When clicking again you will receive the classification from A to Z Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 22
17. rre jes WR War Risk Copy Addresses Copy Document You have to complete all items of the ECTN before you can request an approval Request Visa Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 10 BIMV Bureau International Maritime DETAILS You can modify information when you return by clicking on change ports you then have the possibility to modify the information concerning the loading port or the discharging port or by clicking on Edit to modify other information SHIPPER CONSIGNEE NOTIFY In this part of the ECTN you can fill in the addresses of the shipper the consignee and the notify party by clicking on the Edit button A new screen will open where you can enter all the data Select Save Back to return The addresses and names will be visible in the ECTN If you saved them last time you made an ECTN by clicking in Copy addresses below you can pick them easily out of your address book now Click on Pick Address and a new screen will open where you can select the addresses Select Save Back to return FORWARDER The information about the forwarder is automatically inserted by the system and cannot be changed CARRIER Click on edit to enter the Carrier data A new screen will open Choose your carrier and complete all the fields and select the Back Save button to return In case your carrier is not men
18. t which will be credited to your CBC account With the ID and password you can create an ECTN in the CBC system You are reguired to establish one ECTN per BL Shipment Once you have completed your ECTN you should apply for an approval When you send your reguest for approval the reguired amounts of visa points will be deducted from your account after validation If the ECTN is within policy the agent will approve your ECTN Then the URN number will appear on the ECTN This URN number should be mentioned on the Bill of Lading and must be communicated to the consignee The consignee with this URN can go to the CBC Authorities and have his ECTN printed allowing him to fulfill all local requirements 5 1 Login By clicking on the Login button the following screen will appear CBC Login page CBC login Username i 0 y te i Sya hama BIMV ALY Nesregoasgtraat 11 8 9940 Evergem Balasan Tal Le 43270222103 Q Fre 32 70 234 002 Emut bilant gdim cc es aa 7 2S ais 2 After you have filled in your User ID and your password click on Login Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 8 BIMV Bureau International Maritime 5 2 Creating a New ECTN In this menu you can create a new ECTN by clicking on New and then on ECTN Overviews ki Visa 7 System z ECTN The following page then appears GUMAR Reference aa Country Loading port
19. tioned in the CBC system please contact your agent GOODS Click on edit to enter the Goods data Complete the information concerning the goods while clicking on Save and Back For the HS Code please start typing the beginning of the HS Code for example 02 for Meat then push the look up button small magnifying glass icon to the right The correct HS Code will appear Then click N BIBLE VEGETABLES AND CERTAIN ROOTS AND TUBERS Or LAC GUMS RESINS AND OTHER VEGETABLE SAPS AND EXTRACTS 14000 VEGETABLE PLAITING MATERIALS VEGETABLE PRODUCTS NOT ELSEWHERE SPECIFIED OR INCLUDED 5 115000 ANIMAL OR VEGETABLE FATS amp OILS amp THEIR CLEAVAGE PRODUCTS PREPARED EDIBLE vers FATS ANIMAL OR VEGET WAXES 20000 PREPARATIONS OF VEGETABLES FRUIT NUTS OR OTHER PARTS OF PLANTS 53000 OTHER VEGETABLE TEXTILE FIBRES PAPER YARN amp WOVENFABRICS OF PAPER YARN Bureau International Maritime Noorderlaan 139 2030 Antwerp Belgium 11 BIMY Bureau International Maritime In case you have different types of goods you will have to make different Goods lines You can add more goods descriptions by clicking Add on the ECTN next to the Goods Add Imo Classification GUMAR Refere gt Del Edit Cargo Type Goods description Gross weight t Volume CBM Ocean Freight Value of Goods Goods classification CONTAINER Frozen Milk 2 000 2 000 500 00 1000 00 P
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