Fleet Owners Guide - Wrightway Underwriting Ltd.
Contents
1. ERS Broker Detail n Broker Detail Company broker hd ssi Company Status First Name testing My Broker Since 010 First Broker Since Surname broker Last Activity 26 08 201 Surname Last Activity Address Linel Apt2 Emait broker gmailcom Address Line 1 Address Line 2 Main Street Work Phone 1234567 Address Line 2 Work Phone Address line Bray Mobile Phone 87654321 Address Line 3 Mobile Phone County 0 County 4 4 PRINTING STATEMENTS The fleet statement screen allows you to view the history of your fleet print and export this information Page 11 User fleet 2 Log Out NATIONAL FLEET DATABASE Date Range From DateRangeTo 2 Current Vehicles at Name John Smith Fleet ID fleet 2 Address Line 1 Main Street Address Line 2 Bray Address Line 3 County Mayo Mobile Phone 834634 Email john smith gmail com Current Vehicles Total 4 Registration Model Pay Load mum Entered Date Active 01012345 T 2010 Comp Private 109 13 01 2011 True Motor Private 03KE1234 0 Comp Made 000 1201 201 True 1003456 0 Comp Private ooo 13 01 2011 True The grid shows the number of vehicles in your fleet over time while the table below the grid gives details of your vehicles Page 122. National Fleet Database FLEET OWNERS MANUAL 2 4 TABLE CONTENTS TABLE OF 555 55555555 5 3 PURPOSE 4 NATIONAL FLEET DATABASE OVERVIEW 1 1 1 4 3 1 Em 4 FLEET OWNER FUNCTIONALITY 2 2 2 2 2 1 2 5 4 1 REGISTERING ON THE NED 51 nnne nennen nnne ne 5 4 2 UPDATING MY FLEET 22202425 ceo etes e ae adus ae 7 421 Addingavehncle u iG hag aa aaa Sanaa PROS Pic etus 8 4 2 2 Removing a Vehicle 9 4 3 BROKERS MT NT I 11 4 4 E E EEEE 11 3 2 PURPOSE This document is a user friendly guide to help you the FLEET OWNER comply with National legislation quickly efficiently and at no cost The road traffic act 2009 requires details registration numbers of all motor vehicles insured in the State to be made available to the Minister for Transport This is a user s manual only but we would like to take the opportunity to emphasise to all fleet owners the importance of completi
3. ed to the ANPR system e f you are changing insurer or are a new fleet you should inform your new underwriter of your UID and your data on the ANPR system will be changed automatically to reflect your new insurer It is important that you inform your new insurer of your UID immediately otherwise your vehicles may be stopped by the Gardai NOTE It is very important that you keep your fleet information up to date on the NFD so as to avoid business disruption such as e Having your vehicles stopped or impounded by the Gardai e Receiving summonses for vehicles that are no longer yours Being prosecuted under RTA 2009 Our recommendation is that as soon as you change even one of the vehicles in your fleet buying or selling that you upload that information to the NFD that day It will take you at most 2 minutes Page 10 4 3 BROKERS If you wish to assign a broker to manage your fleet you can do so by entering the brokers UID into the textbox and clicking the Assign button Fleet Management System Windows Internet Explorer DER Go le http localhost TEKenable FleetMgmt Broker AssignedBroker aspx amp Google El x E iy Favorites Absence Request amp Vaca Suggested Sites Jj Free Hotmail Get More Add ons Fleet Management System di Page Safety Tools e User fleet Log Out NATIONAL FLEET DATABASE Statements MY BROK
4. hot FLEET MANAGEMENT SYSTEM Note If you are currently insurerd a Unique ID UID is supplied by your insurer broker If you are currently insurerd and you do not have a UID please contact your insurer broker If you are currently seeking insurance and have never had a UID the system can generate a UID for you in this instance please tick the I do not have a UID box Surname II do not have a UID Email Please select your category below 1 Ifyou a fleet owner and have one fleet please tick Fleet Owner Work Phone 2 If you manage several fleets or are a fleet manager broker please tick Mobile Phone Broker Address Line 1 Fleet Owner Address Line 2 Broker Address Line 3 As a fleet owner you will have been issued with a UID and a password please enter your details into the screen and click register The following fields are mandatory 1 UID 2 Password Page 5 Company name First name Surname Email Work phone Mobile phone R Address line 1 10 Address line 2 11 County If registration is a success then the following screen will be displayed User 2 2 Log Out NATIONAL FLEET DATABASE REGISTRATION COMPLETE Congratulations on your succesful registration Your UID is 2J2 You will need this to log on to the National Fleet Database in future Please click on the home button to get started Version 1 0 1 Clicking on the home but
5. ng the requirements outlined below 3 NATIONAL FLEET DATABASE NFD OVERVIEW The NFD www nfd ie is designed to add fleet registration numbers into the existing Automatic Number Plate Recognition ANPR system which already holds the registration numbers of all privately owned vehicles The NFD provides an internet link for fleet owners managers to upload fleet registration numbers To upload your registration numbers you will need a unique identifier UID 31 UID The proposed UID is an identifier comprised of letters and digits used to identify your fleet policy Your current insurer will supply you with your UID and password for the National Fleet Database 1 Already insured fleet owners will be required to use the UID they are provided with to login and upload their fleet vehicle registrations 2 Brand new fleet owners must register with the system first and inform the system of their vehicle registrations Page 4 4 FLEET OWNER FUNCTIONALITY OVERVIEW 4 1 REGISTERING ON THE NFD SITE The first time a user goes to www nfd ie they must register on the site in order to update their personal information They can do this by clicking on the Not Registered Click here to Register link on the page shown below NATIONAL FLEET DATABASE UID Password Login Not Registered Click here To register Forget Password Click here This will direct the user to the registration page shown in the following screen s
6. ost Tekenable FiestMamt Fleetirieet asp x 8 e dk Favorites 5 Absence Request amp Vaca Suggested Sites Free Hotmail Get More Add ons Flest Management System ta m Page Safety Tools e 2 User 2H5 Log Out My Details Last Update Date Range From Date Range To Registration Number Search If you have a file of vehicle registrations upload it here Browse Upload Attachment Current Registration List View the List of your Fleet Registrations below export to Excel No Vehicles Found Registration Make Renewal Date Year Payload Usage Litre Entered Date ser Sera C 0122 2010 SJ Local intranet 4 2 1 Adding a vehicle From the My Fleet screen the user can simply enter the details of a vehicle in their fleet under current registration list and click the Save button Alternatively the user can load a file of registration numbers in a csv file format The format of this file is simply a list of registration numbers as shown below only registration numbers should be provided when using excel list kd 9 ANPR11292010csv 1 x Pag For Dat Rev SEC um LB A 3 Paste Font Alignment Number Styles Cells Clipbo 1 000000 2 0100000 01 000 4 _ 4 gt ANPR 11292010 3 To save an excel sheet as a c
7. sv file click on file gt save as select other formats and select csv format as indicated below Once save on your system select browse in the fleet page on the NFD site and navigate to the location of the excel file and select open then select upload attachment this will then populate the current registration list with the data provided in the excel spreadsheet Page 8 Save As ANPR_11292010 csv Save as csv Comma delimited csv Formatted Text Space pen Text Macintosh txt 4 2 2 Removing a Vehicle Removing a vehicle can be done by clicking on the corresponding Remove button in the current registration list This will prompt the user to confirm they wish to remove a registration from their fleet as illustrated in the following screen Page 9 Fleet Management System Windows Internet Explorer jel localhost Ni 12 Py x Favorites 35 Absence Request amp Vaca Suggested Sites Free Hotmail Get More Add ons em Fleet Management System tg 1 dh gt Page Safety Toos CONFIRM DELETION Please confirm you wish to delete this registration Local intranet If you confirm the deletion of this vehicle then if will be flagged as uninsured by the NFD to the Gardai 4 2 3 How to ensure your vehicles will not be stopped by the Gardai e f you are currently insured your data will be automatically transferr
8. ton will direct you to the following screen Page 6 Home Page Windows Internet Explorer Go htto ocalhost TEkenable FleetMgmt Home FleetHome asp B Google h M x amp dk Favorites 5 Absence Request amp Vaca Suggested Sites LL Free Hotmail Get More Add ons Home Page A d gt Page Safety Toos FLEET HOME NATIONAL FLEET DATABASE Ton Out Fleet Brokers Statements Fleet Transfers My Details m Local intranet On the homepage you have four distinct options available to you 1 4 2 My Fleet This section of the site allows you to enter delete and or update your current fleet Brokers You can assign a maximum of two brokers to your fleet who can manage your fleet for you My Statements This section of the website allows you to print and or download a statement containing details of your fleet over a set period of time Fleet Transfer You can if required transfer your entire fleet to another fleet using the UID of the other fleet or accept vehicles from another fleet UPDATING MY FLEET Once a fleet owner logs on they will be directed to the homepage as previously mentioned the user can update their fleet by clicking on the Fleet option on the homepage This will direct the user to the following screen Page 7 Fleet Management System Windows Internet Explorer Go no INecah
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