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5. and Completion time will be updated automatically in the BEIMS Work Order System Trade Completion Details Trade Status O Outstanding Arrival Date dd mmiyyyy Arrival Time HH mm Comp Cancel Date ddirnrniyyyy Comp Cancel Time HH mm ContractorWeb Reports From the Work Orders dropdown menu is the option Report The following reports are available Contractor Trade Status Report Contractor Cost Report Contractor Trade Statistics Report Days Left Before Overdue Report i R B E 1 M S ContractorWeb Main Menu Work Orders Personal User Management Help Log Out ContractorWeb Reports Print this page Contractor Web System Version 5 7 102 is c Copyright Mercury Computer Systems 2003 Unauthorised access to this site is prohibited The current active Program ID is CWEBO30W Contractor Trade Status Report The Contractor Trade Status Report allows you to run reports on all Trades assigned to a Work Order This report can have a Sort Order be based on Selection Fields and a display only Selection Date range if required Example Report refer to Appendix 1 Contractor Trade Status Report Contractor Trade Statistics Report The Contractor Trade Statistics Report allows you to run reports on the statistics of all Trades assigned to a Work Order This report can have a Sort Order be based on Selection Fields and a display only Selection Date range if required Example Report refer to Appendix 2 Contracto
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7. poo Jaljddns p x O ul snes l duio5 spell 010Z 20 6 ON Jessy Aq mod y snjej1s apes 10 9e1 U09 190 2 SA YLOOgaMO L Bedq HIN pl Hodey weN 1SN ayeq ud MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA 61 3 9602 2255 Fax 10 of 12 com www beims com Website sales beims 61 3 9602 2595 Email LL sapel e O O 00 0 uaye sinoH Be AV L s pe Ps S0UeS Jo IS9qUulnN e 00 0 uaye SINOH 8 oL L s pen Bulpuejs no Jo Jequinn Sepel p duloo Jo Awewuwns 6 s pe p l lduuoo Jo Jequinn SHulpjing ju uuuj AosS g9 Bulpiing u 10 SOHSHEYS p O T 00 0 600C 01 L 600C 01 L 600C 01 L SOdA SUIPURISINO OOCTIV JOU pue ATpjug suoo SUTd99q 31e SIOOP 9Y 39o q 1n o qso O TLTETOOL A 00 0 600C L0 LI 600C LO LT_ 6007 LO LI 6007C L0 LI SOd p l duroo OOCTIV usdo Jouupo AIvIqI ut 100p 190 o 9907TT00 L Q 000 6007 70 LT 600C PO LE 6007 VO LT 6007 70 LT S dA p duroo OOCTIV nop Ino s JOU PINOY SIY8TOT 6007 Ad V VT LNOTTVO Oo 0610c00 L p 00 0 6007 70 07 6007 PO TT 600C 70 0T 6007 70 07 SISUIA p l lduroo OOCTIV q aIN D9T JNO PY UT s100 SIYOOET 60 V 6T LOO TIVO o PrOOTOO L x 00 0 8007 70 8 8007 70 8 8007 70 8 8007 70 8 HOXH p ll9ourO OOCTIV Joye JU95IN SspsouU ougnu 1g AUUN 100p o9upeTnu UW o LTYTIOOL 00 0 9007 0 8 900C E0 L 9007 0 9 900C 0 9 SdS poyo duo OOCTIV Jo IUO suu JOUI
8. Charge Rate Normal hours i Time amp Half hours Double hours Extra Amount u Materials Used Material used by a contractor to complete a Work Order can be recorded in this screen This information is recorded against the Work Order in Core BEIMS Fields with the denote a mandatory field Material Used for Work Order Z0000073 Add Material Used Work Order Z0000078 Date Entered 18 2 2010 Trade Code BOBS Date Issued 18 2 2010 EE cam miyyy Catalogue No a Description lt o Quantity Unit Cost Value GST Status I Issued ml Person s Name Comments f Save Close Action Taken This screen is designed to enable the contractor to enter a detailed comment date and His tory Type on completion of the job This information can be reported through the Work Or der Report in Core BEIMS Action Taken Asset No Service Date E ddimmiyyy History Type m Action Details MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA Telephone 61 3 9602 2255 Fax 61 3 9602 2595 Email sales beims com Website www beims com 6 of 12 Trade Completion Details Work Orders can be Completed in the Trade Completion Details section on the individual Work Order Details screen within ContractorWeb The Work Order Status Completion Date
9. Modular Enhancements ContractorWeb Improve workflow simplify record keeping and save time resources and costs with ContractorWeb ContractorWeb provides a convenient and flexible online based service for contractors to access and sign off Work Orders allocated to them through BEIMS They can easily view print or update the status of jobs via the internet intranet This information is then up dated directly within BEIMS ContractorWeb brings real time web functionality benefits to your business and your contractors as well as allowing them to case manage their time Staff and jobs BENEFITS Contractors have the ability to print Work Orders directly from the web No need for contractors or suppliers to contact maintenance to check on jobs allocated to their company Detailed job information available for contractors online An electronic record of jobs assigned and completed is maintained Job progress details are automatically communicated to maintenance Simplifies record keeping of staff details action taken and time spent on jobs Reduces double entry of data by providing contractors the ability to update job information via the web Contractors can assume responsibility for up to date contact details and records Contractors can directly export their list of Work Orders to Excel Personalised list of Work Orders and screens for each contractor Provides around the clock availability of important in
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11. ee extra text for job details Chiller Maintenance Monthly Contract See extra text for job details Cooling Tower monthly See extra text for job details COAC P0000245 3 15 2002 Planned Maintenance FALSE 2 5018E 15 COAC P0000246 3 15 2002 Planned Maintenance FALSE 2 5018E 15 P0000295 3 15 2002 Planned Maintenance FALSE 2 4897E 15 COAC COAC L i Z0000062 3 6 2002 Temperature in room 125 too hot please check Barbara Evans FALSE 2 5096E 15 A e E EE Sheet1 Tradesperson Assignment Contractors can assign a valid Tradesperson from the dropdown list provided This person will be added to the list of Tradespersons already assigned to the job Tradesperson Assignment There are currently no tradespersons assigned to this work order Tradesperson gt Tradesperson Times Details of existing times entered against the Work Order appear in the Existing Tradesper son Times Table When entering times for a Tradesperson allocated to the job the Trades person work date and charge type details become mandatory MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA Telephone 61 3 9602 2255 Fax 61 3 9602 2595 Email sales beims com Website www beims com eae O Add New or Edit Existing Tradesperson Times Work Order Trade Code Tradesperson Im Work Date E ammi Charge Type
12. f Kin Phone Number Comments Default Trade x Selected Trades for this Tradesperson Trade Code Description Status Selected BOBS Bobs Dishwasher Services A a Rates for individual tradespersons need to be added from within BEIMS User Manual There is also a helpful user manual available for access on the system at all times The User Manual option in the Help menu will open the ContractorWeb User Manual as a PDF file sales beims com www beims com 8 of 12 ELY r q001 I SA dd ZA AD WISI HOXH SOd HOXH HOO CVdi 600C 10 LC 6007 10 87 6007 T0 I7 8007 80 71 8007 70 L L00Z 01 8 6007 10 LT 6007 10 87 6007 10 I7 8007 80 71 8007 0 07 LOOZ OT 8 6007 10 07 6007 10 07 8007 7TI SI 8007 L0 LI 8007 10 01 LOOC OL S p l duroo p3a1 lduroo p31 duroo p31 duroo poyjsours poyjsours OOCTIV OOCTIV OOCTIV OOCTIV OOCTIV OOCTIV SIOOP 3y JO 3uo Jo WI0 0q 94 JJO 1q amp avys o utege uo uros puas se jd nod ueg Ajjny pousdo usyM yode9 34 UO S349429 YS UO nq IUH IAOW SIOOP 94 pue s14 payooyo Avy I JOMI1e s Opis INOGIeY dy OJUT Joop ANUS p PAIT AY O 183 SPOTS 3 onb 100q ITV 09FS 002I Joop oyne o 1 dojunq Joop Surpiris Suts UO JOJOUW SATIP ov d 1 0 SOSTAIDS JOOG TV 3 FSFS 40021 p so o Iv YO USYAA SUTYOT S sioop ure wooy puoutges Surp ing JUSWIUIDAOH p O SUIMOTIOF 9
13. formation Set up notification alerts should the contracting company not have assigned anyone to do the work within an agreed time frame B E 1 m s ContractorWeb gt Main Menu Work Orders Personal User Management Main Menu Print this page E Welcome Mathew Hinksman to the Contractorvveb system for Mercury Computer Systems ContractorvVeb offers you a convenient and flexible online based service for accessing job information for work orders allocated to your company through BEIMS Work Order Watch ee There are currently 3 work orders allocated to you Outstanding 1 Completed 2 Cancelled 0 Special Message from BEIMS Administrator All contractors please note that the physical work order slip should be referred to for all relevant OHS procedures company Code BOBS Company Name Bobs Dishwasher Services Bobs Dishwasher Services 354 King Street MELBOURNE Company Address vic 3000 Contractor Web System Version 5 7 102 is c Copyright Mercury Computer Systems 2003 Unauthorised access to this site is prohibited The current active Program ID is CWEBOO2W MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA Telephone 61 3 9602 2255 Fax 61 3 9602 2595 Email sales beims com Website www beims com 1 of 12 FUNCTIONAL OVERVIEW ContractorWeb works by improving workflow and communication between you and your contractors and allows for better planning a
14. ip and the dispatch centre must re enter the information into BEIMS It is also difficult to dispatch jobs after hours and manage multiple contractors for different jobs on multiple sites Typical maintenance scenario with ContractorWeb The dispatch centre can enter Work Orders into BEIMS after which ContractorWeb will automatically upload Work Orders to contractors Contractors can then view update and complete Work Orders via the internet ContractorWeb then automatically updates BEIMS when any changes are made By automatically updating BEIMS ContractorWeb reduces Work Order administration time and allows contractors to manage their own Work Orders even allowing them to update them after hours The system also centralises all Work Order information and makes it easier to Manage many contractors jobs simultaneously MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA Telephone 61 3 9602 2255 Fax 61 3 9602 2595 Email sales beims com Website www beims com 2 of 12 FUNCTIONAL DETAIL User Access and Login ContractorWeb allows authorised contractors to access and log in to BEIMS remotely ContractorWeb Lo gin Print this page B Welcome to BEIMS ContractorWeb for Mercury Computer Systems This site offers BEIMS Contractors online access to work orders and complete follow up service with dedicated customer care Please note this is a password protected site Registered use
15. nd preparation of work for on site jobs ContractorWeb allows contractors to e Review jobs allocated to their company e Print Save individual Work Orders or multiple job lists e Complete cancel jobs e Assign a tradesperson to a Work Order e Record action taken times against a job e Update company details Tradespersons can be added and also edited from within ContractorWeb B E 1 m s ContractorWeb gt Main Menu Work Orders Personal User Management Work Order Listing Mercury Computer Systems Print this page lt gt Work Orders allocated to supplier BOBS Bobs Dishwasher Services Click the description of the work order you want to view or point your mouse over a value to show more details Sort Order o Sort Method Last X Days Refresh Work Order No Ascending w All days w Never WorkOrder HO Trade Trade Status Building C Completed m L Trade vain No star Date Description Priority Budin Requested By EER B4se73 ionon996 The new diswasheris not L 287 Pat Smith No N ERERM Rons 2671 2009 fx sink HA Mathew Hinksman No No Typical maintenance scenario without ContractorWeb The dispatch centre enters a Work Order into BEIMS and then delivers the Work Order to contractors via mediums such as fax email After they receive the Work Order contractors complete and fax it back to the dispatch centre This process creates additional data entry as the contractor must update the work sl
16. nts More Floor 09 Level 9 Priority 1 1 hr Critical Response Trade Code BOBS Bobs Dishwasher Services Description Dishwasher not working arrange for contractor to service 4 of 12 Work Orders can then be viewed as PDF files and printed directly from the browser JO 4 pl i eel Bein Pra Data vTmESeO 260 os warata S O Prasad w Aa i Comfort Air Work Order Slip Werk Order No P0000245 Traje Comfort Alr Conditioning P0600245 Coac Comfort Ar Condition Work Order States Outrtanding 54 Look St 5 Cisyton 3761 Deqpetnadt Bulding Services Job Type Panned Maintenance Ralbng Advinisrason Suldng Job Seb Type Pant Flour 1 Coa Centre 1300 Roum os Eapeme Code Telegu rme 9999 2729 Charpesbic N Regain Fy Pisnned Maintenance Frainer Ares al Pinned Maintenance Start Date 15 2002 Task No 1120 Dade Tire Rogues 3 4S72002 120000AM Descripiou cata se Chiller Maintenance Monthly Contract See extra text for job details Prourity 2 24 hre Urgent Recponce Contractors can also export a list of Work Orders to Excel to be manipulated for their own requirements or managed with other work PI Microsoft Excel ASPxGridView 9 ods ia File Edit View Insert Format Tools Data Window Help 7 l 33 1 2 gt B Times New Roman 9 x E Al fe Trade aa F j SS p F I F a ee ee Trade Work Order Start Date Descnption Prionty Building Requested By Assigned Overdue Chiller Maintenance INlonthly Contract S
17. r Trade Statistics Report MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA 7 of 12 Contractor Cost Report The Contractor Cost Report allows you to run reports on all Trades assigned to a Work Or der This report can have a Sort Order be based on Selection Fields and a display only Se lection Date range if required Example Report refer to Appendix 3 Contractor Cost Report Days Left Before Overdue Report The Days Left Before Overdue Report allows you to view a list of work to be completed by due date This report is useful for viewing upcoming work and developing a schedule based upon priority Example Report refer to Appendix 4 Days Left Before Overdue Report User Management If given administrator rights users can also add edit users and tradespersons within the ContractorWeb system Add New Tradesperson Tradespersons are used to identify either a company employee or contractor whose per sonal information you wish to record Once a person has been set up in the Tradesperson Details screen you can track their work times for specific works orders or jobs The screen also allows you to enter personal details of the tradesperson If a tradesperson is added through ContractorWeb it will automatically be updated within BEIMS Add New Tradesperson Print this page TradespersonNo Status Active x Name Phone Number Birth Date Start Date Termination Date Next o
18. rs please login below by entering your Username and Password then clicking on the Login button Username Always uppercase Password Case sensitive Upon entering their login contractors are directed to a Main Menu The main sections within this are Work Orders Personal User Management Help Logout The Main Menu also provides information about the Supplier Information is provided about how many Work Orders are currently allocated to the con tractor Contractors can quickly navigate to the Work Order Listing page using the links below Work Orders Menu From the Work Orders drop down menu the two options are Work Order Listing and Reports Work Order Listing The Work Order listing shows jobs allocated to a particular supplier code The list is filtered by Trade Status e Outstanding e Completed e Cancelled MERCURY COMPUTER SYSTEMS Aust Pty Ltd Level 3 271 William Street Melbourne VIC 3000 AUSTRALIA Telephone 61 3 9602 2255 Fax 61 3 9602 2595 Email sales beims com Website www beims com apa O Data can also be filtered by the dropdown lists Sort Order Sort Method Last X Days Work Order No Trade Code Trade Status Building A Refresh Rate can also be set using the dropdown list provided Setting the refresh rate tells ContractorWeb how often it should look for any new Work Orders that have been allo cated to the contractor and adds them to the list Clicking on
19. the GO button will also re fresh the list To navigate to a particular Work Order the contractor can click either the hyperlink of the Work Order number or the Work Order description Work Order Listing Mercury Computer Systems Print this page Ey Work Orders allocated to supplier BOBS Bobs Dishwasher Services Outstanding 1 Click the description of the work order you want to view or point your mouse over a value to show more details Sort Order Sort Method Last X Days Refresh work Order No x Ascending All days v Never vi WorkOrder NO Trade Trade Status Building O Outstanding v Trade ma 22 star Date Description Priority Buding 9 Assign Overdue HE zoos 2032002 Dishwasher notworking a i WRA anRion N ue Work Order Details Upon clicking on a Work Order Listing the Work Order Details page will open BEIMS Administrators have the ability to alter the fields displayed to contractors The fields on the screen are divided into 6 Sections Work Order All of the fields in this section are display only They summarise the basic details of the Work Order such as Requested Date Time Description Location and Extra Details see Sample below Work Order 20000078 TRADE OUTSTANDING Requested By lan Rixon Est Comp Date 2 03 2002 00 00 Requested Date Time 2 03 2002 12 55 Required Start Date 2 03 2002 00 00 Asset No Site WD western Development Trust More Building WRA Western Residential Apartme
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