OPEN SYSTEMS® Accounting Software Direct Deposit User`s Manual
Contents
1. 6 Data File Creation function 2 4 DDDIxxx file A 1 DDTBxxx file 6 11 DDVHxxx file A 1 DDVKxxx file A 1 Direct Deposit before converting 2 5 before you install 2 3 converting to version 6 1 2 6 function 6 3 installation 2 3 installing new version before converting 2 5 setting up 3 3 setup considerations 2 5 system requirements 2 3 Direct Deposit file A 1 transmitting B 2 E Employee Direct Deposit Information function 7 3 sample list 7 6 setting up 3 5 Employer Bank Information setting up 3 5 employer paid taxes deduction option 3 5 entering data 3 5 11 procedure 3 5 tables 3 6 F File Maintenance functions 1 3 files descriptions A 1 first or last name first option 3 4 I include vacation sick hours in accrual calculation option 3 4 Install Applications function 2 3 2 5 installation preparing data 3 5 installing Direct Deposit 2 3 Payroll 2 3 interfaces Direct Deposit 3 3 Payroll and Direct Deposit 3 3 L laser forms 3 4 last or first name first option 3 4 M Manual Checks function 1 4 4 7 B 1 Master File Lists functions 1 3 O option accrual of vacation sick time 3 4 first or last name first 3 4 include vacation sick hours in accrual calculation 3 4 Payroll transaction history 3 3 post employer taxes deductions 3 5 post voided checks to Bank Reconciliation 3 4 post voided checks to check history 3 3 print company name on checks 3 4 pri2. Hsodag jag 29919 Hodoy uones1g IA HOV wom Aephkedg Post Checks Features Use the Post Checks function on the Payday Reports and Posting submenu of the Payday Work menu to post checks and clear and update files You must use the Create Direct Deposit File function before you can post Reports A sample posting log is on page 4 24 Screen Use Screen Description Post Checks Use the Post Checks screen to select the year and month to which you want to post and to verify that necessary tasks have been completed before you post Direct Deposit User s Manual 4 21 Post Checks Payday Work Post Checks Screen i Pad Checks Je Loewen Eat Podes Dike Hep fg h A mE aa OF turcos Payroll Penis Cer Quarter a Group Cada 12334 Pesa Ered iiri ja Die ar Cheii 12 01 20 GL Pami 17 Dank Account Bes Haas cod pac are beck ea ite jor ll Mle bees pati o Prt ho Pac a Mir F duna Poot Hara checks to free Teba FF Depay H DATEL 2000 Termal TODO AA Field Definitions Field Name Description Payroll Number The payroll number from the PACTLxxx table is displayed Quarter The quarter from the PACTLxxx table is displayed Group Code The group code you entered in the Calculate Checks or the Manual Checks function is displayed Period End The period ending date you entered in the Calculate Checks or the Manual Checks function is displayed Date on Checks The date you printed on the checks in the Cal
3. file in preparation for check printing and direct deposit processing Manual Checks Use Manual Checks Screen One to enter and edit earning Screen One codes for manual checks to change or delete unposted manual checks or to create or clear a direct deposit voucher Direct Deposit User s Manual 4 7 Manual Checks Payday Work Manual Checks Screen 4 8 AEE Bao Commoner Edi Moden bm Hele 20 d Do re AN PER Papell Platts Mi Daster 4 p Dri 12 4 Pascal Era En TLZ Dar on Cheer 1201 oo GL Feind m Cap Pedig Pod Cate Gp Paidi Pd Cowie i TIP gt 1 2 Gass 1 3 EIA 1 O f Compre H DESTA 2000 Team TROD A If no checks are currently on file the cursor is in the Group Code field If checks are already on file you are presented with several options Select Add New Checks to enter manual checks to be included with the checks that are already on file e Select Change Manual Checks to edit a manual check that you have already entered in this batch of checks e Select Change Calculated Checks to edit a check that was prepared automatically by the Calculate Checks function e Select Start Over to erase the Checks file and begin again with these manual checks Direct Deposit User s Manual Payday Work Manual Checks Field Definitions Field Name Description Payroll Number The payroll number is displayed from the PACTLxxx table Quarter The current payroll quarter is displayed from the PACTLxxx table Gro
4. indicated that you want the system to pause when a problem occurs a prompt alerts you To stop the conversion process select Yes or enter Y in text mode To let the conversion run its course and investigate later select No or enter N in text mode When the process is finished the files are converted Select the output device for the error log After conversion is finished and the error log is produced the Main menu with Payroll with Direct Deposit added appears Direct Deposit User s Manual Setting Up Setting Up Direct Deposit Direct Deposit User s Manual 3 3 3 1 Setting Up Direct Deposit Determining Options and Interfaces To set up each company s options and interfaces use the Resource Manager Options and Interfaces function see the Resource Manager User s Manual DD is the application ID Interfaces Payroll with Direct Deposit has slightly different interfaces from Payroll but you must set up the interfaces you want to use with Direct Deposit You must have Payroll installed in order to use Direct Deposit Options Your answers to the following questions determine how the system works and how information flows through it 1 Toggle to YES or NO to indicate whether or not you want to interface Payroll Direct Deposit with General Ledger Job Cost and Bank Reconciliation The interface options work independently of each other You can respond to them with any combination of YES and NO
5. multiple payrolls in a pay period for transmittal to the bank on the same day Banks refer to this process as batching Each direct deposit file you transmit must have a unique batch number When you process several payroll batches in a working day the system increments the batch number If you process one or more additional batches on different working days before sending your direct deposit transactions to the bank the system begins numbering batches starting at 00000001 again This may result in different batches with the same number To edit the batch number use the Employer Bank Information screen in the Payroll Information function For example if you process batches 1 2 and 3 on Monday and process another batch on Tuesday you must change Tuesday s batch number to 4 Note Note You can have only one batch for each ACH file Print Paycheck Received Report Produce a Paycheck Received Report to see which employees are scheduled to be paid for the pay period The report shows which employees receive vouchers and which receive checks Post Checks Before posting checks you must create the Direct Deposit file Direct Deposit User s Manual 1 5 The Direct Deposit System Introduction If Direct Deposit is interfaced with Bank Reconciliation a direct deposit transaction is posted to the BRTRxxx Bank Reconciliation Transactions file along with the disbursement entries for the regular checks Print Check History Reg
6. 01 Builders Supply 9 17 PM Employee Direct Deposit Information Empl ID Employee Name Acct Type Out In Acct Number BOU001 Bourne Linda Checking N Y 234989834982934 Savings N Y 983997577485875 Paycheck GEROOL Gerard Timothy Checking N Y 54353355345335333 Savings N BL 53453353453535353 Savings N Y 54353434535345333 Savings N Y 53453353535343353 Checking N Y 53535345353533334 Checking N Y 54353535353345333 JONOO1 Jonchim Maria Savings N Y 0213561321 LUKO01 Lukas George Savings N x 569885623 Checking N Y 232134641 STO001 Stockard Albert Savings N Y 456789574 End of Report Routing Code 000133333 000133333 000000013 000000013 000000013 055000165 055000165 055000165 055002341 000000026 000000026 000000039 Page Amount or 150 200 99999 100350 10 10 10 10 10 50 100 200 200 75 25 100 500 500 25 00 99 24 00 00 00 00 00 00 00 00 00 00 00 00 00 00 Nue AP A al A A a oe a alo oe 1 1SI7 voeuuojuj usodaq 193911q se o du uoneuwJoju usodag 19811q BeAO dwWy SISI 9 14 J9ISEN File Descriptions DDDIxxx Direct Deposit The DDDIxxx file stores employee information such as names account numbers and bank and routing information DDVHxxx Voucher History The DDVHxxx file stores voucher history This file is cleared when you remove check history in the Periodic Maintenance functio
7. 4 09 United Way 204000 175 00 Credit Union 999900 50 00 401K 205000 487 50 Parking 801000 5 00 Stock Plan 205000 100 00 Emplyr Medicare 203200 334 23 Emplyr OASDI 203200 1 429 10 Federal WH 203000 3 586 03 Emplye Medicare 203200 334 23 Emplye OASDI 203200 1 429 10 MN Unemp Ins 203700 3 526 80 MN W H 203400 1 353 40 Net Cash Entry 100000 22 973 41 Hold Acct Salaried Wage 202000 30 550 00 Emplyr Medicare 530000 334 23 Emplyr OASDI 530000 1 429 10 MN Unemp Ins 530000 3 526 80 GL Balance Period 12 35 840 13 35 840 13 Posted to Bank Account FNB001 22 973 41 End of Report 6o7 Bunsod SYOSUQ 1504 wom Aephkedg Periodic Processing Create Prenotification File Direct Deposit User s Manual 5 3 5 1 Create Prenotification File Features Use the Create Prenotification File function on the Periodic Processing menu to create the file necessary for your bank to verify account numbers and routing codes in a trial run You cannot produce vouchers until you receive approval from your bank Reports No report is associated with this function Screen Use Screen Description Create Prenotification File Use the Create Prenotification File screen to select and approve prenotifications Direct Deposit User s Manual 5 3 Create Prenotification File Periodic Processing Create Prenotification File Screen Field Definitions Field Name The prenotifications file will be called Resend All P
8. OPEN SYSTEMS Accounting Software Direct Deposit User s Manual 2210 DD61 Direct Deposit 2000 Open Systems Holdings Corp All rights reserved Document Number 2210 DD61 No part of this manual may be reproduced by any means without the written permission of Open Systems Inc OPEN SYSTEMS is a registered trademark and OSAS Resource Manager Resource Manager for Windows and Report Writer are trademarks of Open Systems Holdings Corp BB is a trademark and PRO S5 and Visual PRO S are registered trademarks of BASIS International Ltd Novell and NetWare are registered trademarks of Novell Inc Microsoft Windows Windows 95 Windows 98 Windows NT and MS DOS are either trademarks or registered trademarks of Microsoft Corporation Adobe and Acrobat are registered trademarks of Adobe Systems Inc TrueType is a registered trademark of Apple Computer Inc OPEN SYSTEMS Accounting Software for UNIX uses PKUNZIP utilities from Ascent Solutions Inc 9009 Springboro Pike Miamisburg OH 45342 Phone 937 847 2374 Internet www asizip com Printed in U S A This manual is recyclable June 2000 Release 6 1 This document has been prepared to conform to the current release version of OPEN SYSTEMS Accounting Software Because of our extensive development efforts and our desire to further improve and enhance the software inconsistencies may exist between the software and the documentation in some instances Call your customer support repres
9. anual to organize your Payroll tasks You must do the following tasks to process direct deposit transactions Calculate checks and manual checks Print checks and vouchers for employees Generate the Direct Deposit file Send or transmit the file to your bank Produce the Paycheck Received Report Post checks Produce the Check History Register ADA A Calculate Checks and Manual Checks When you have finished posting payroll transactions use the Calculate Checks or the Manual Checks function to create check information before you print checks or vouchers When you use the Calculate Checks function you can have the system calculate direct deposit transactions at the same time When you use the Manual Checks function you can choose to create a voucher for an employee Print Vouchers After you have calculated checks or created manual checks use the Print Direct Deposit Vouchers function to produce vouchers for employees whose pay is directly deposited 1 4 Direct Deposit User s Manual Introduction The Direct Deposit System Generate and Transmit Direct Deposit File Use the Create Direct Deposit File function to generate the ACH Automated Clearing House file you will send to the bank Contact your company s bank to determine whether the file should be transmitted by modem or on a diskette Back up this file on a diskette each time you process your payroll and keep a copy of the ACH File Report Batching You can process
10. ayroll functions and new functions that were introduced because of the Direct Deposit connection with Payroll Only the Direct Deposit system enhancements and additions to Payroll are described in this manual If a subject is mentioned in both manuals this manual overrides the Payroll User s Manual If you cannot find information in this user s manual refer to the Payroll User s Manual Payday Work After you have set up Payroll and Direct Deposit using the File Maintenance functions you can use the Payday Work functions to enter and calculate checks produce vouchers and process direct deposit transactions at your bank Periodic Processing Use the Create Prenotification File function on the Periodic Processing menu to create the file necessary for the bank to verify account numbers and routing codes File Maintenance Use the File Maintenance functions to set up and maintain direct deposit information for your employees Master File Lists Use the Employee Direct Deposit Information function to print employee direct deposit information Direct Deposit User s Manual 1 3 The Direct Deposit System Introduction Direct Deposit Work Flow Your work flow is divided into daily and periodic tasks Daily Tasks Depending on the size and nature of your company and your payroll you might process your payroll once a month or every two weeks or you might use manual checks weekly or daily to pay employees See the Payroll User s M
11. ct Deposit Information function on the Master File Lists menu to produce a list of the direct deposit transaction records You can use the list to verify that you have entered information correctly and to check prenotification status Before the system will create the direct deposit file the In column on the list must have a value of Y and the Out column on the list must have a value of N You can change these statuses in the Create Prenotification File or Direct Deposit functions Reports A sample Employee Direct Deposit Information List is on page 7 6 Direct Deposit User s Manual 7 3 Employee Direct Deposit Information Master File Lists Screen Use Screen Description Employee Direct Deposit Use the Employee Direct Deposit Information screen to Information select the employees whose direct deposit information you want in the list Employee Direct Deposit Information Screen E mplsper Darci een ida Fi E Corsa Ei bein Othe Pep 20 ba wo 7 DE toreo Ergel Fryn Tha Compara H OTLAN Tarna E 000 OR Field Definitions Field Name Description Pick Employee ID Enter the range of employee IDs you want to include in the list 7 4 Direct Deposit User s Manual Master File Lists Employee Direct Deposit Information Saving and Exiting Select the output device for the list After the list is produced the Master File Lists menu appears Direct Deposit User s Manual 7 5 92 jenueyy sasn ysodaq Jaq 04 10 20
12. culate Checks or the Manual Checks function is displayed GL Period The general ledger period the checks are posted to from the Calculate Checks or the Manual Checks function is displayed 4 22 Direct Deposit User s Manual Payday Work Post Checks Field Name Bank Account Post To Post to Payroll Tax Month Post Manual Checks to Time Ticket History Have you created the direct deposit file Saving and Exiting Description If Direct Deposit is interfaced with Bank Reconciliation accept the displayed bank account to credit or enter a different account If Direct Deposit is interfaced with General Ledger and the system detects general ledger last year files select the fiscal year to which you want to post Accept the displayed month or enter a different month to post to If you want to post manual checks to time ticket history check the box or enter Y in text mode if not uncheck the box or enter N in text mode If you have created the direct deposit file check the box or enter Y in text mode if not uncheck the box or enter N in text mode Select the output device for the log to begin the post After the log is produced the Payday Reports and Posting submenu appears Direct Deposit User s Manual 4 23 ve v jenueyy sasn ysodaq Pau q 01 04 2001 Builders Supply PAGE 1 10 22 AM Post Checks Description GL Account Debit Credit Medical Ins 535000 42 24 Dental Ins 535000 1
13. e a Gop Code 1234 Pard Era Inn zen Dann Chek 1201200 GL Period T Faci Flag PdCode Gp Pascal Bag PdC LLE LDE 1 2 Gane 1 Thha i C MAA i Caldoalads Discs hep a Ireke Da pan E C ndor ad E Coane H DET Tes TOO VA Description The payroll number from the Payroll Control table is displayed The quarter from the Payroll Control table is displayed Enter the codes for the groups of employees for which you want to calculate checks and prepare direct deposit processing Enter the date the payroll period ends Enter the date you want printed on the checks and vouchers Accept the displayed period to post the checks and vouchers to or enter a different period Direct Deposit User s Manual Payday Work Calculate Checks Field Name Grp Period Beg Pd Code Calculate direct deposit Include salary wages Calculate vacation sick accruals Saving and Exiting Description The group codes you entered above are displayed For each group code you entered above accept the displayed date or enter a different date for the start of the pay period For each group code you entered above enter the period code 1 5 which indicates when and how each scheduled deduction is taken or enter 6 to skip deductions Check the box or enter Y in text mode to include direct deposit transactions in the checks calculations Uncheck the box or enter N in text mode to exclude direct deposit transactions and to produce ch
14. e next direct deposit voucher number you want to use This field is updated when vouchers are printed 6 8 Direct Deposit User s Manual File Maintenance Field Name Print Field on ACH File Federal Reserve Routing Code Last Direct Deposit Run was Posted on Last Batch Used Company Identifier Type Number Include 627 Record on All DD Files Security Code for File Transfer Pad Security Code to a Length of Saving and Exiting Payroll Information Description Select F to include your company s federal tax ID number in the ACH file R to include your company s routing code or B to include the federal reserve bank routing code If your bank is a federal reserve bank enter the federal reserve routing code The last direct deposit posting date is displayed This field is updated when you post checks and vouchers Accept the displayed batch number If you are transferring several batches posted on different days enter the number of the first batch you want to transfer to the bank Enter the identifying code your bank requires for direct deposit records 1 your federal tax employer identification number 3 your DUNS number 9 a different number of the bank s choosing Then enter the corresponding number If your bank requires the 627 to be included in your direct deposit media files check the box or enter Y in text mode if not uncheck the box or enter N in text mode If your bank exp
15. e the Resource Manager User s Manual For instructions on converting your files see the Conversion section later in this chapter If you plan to use General Ledger Bank Reconciliation or Job Cost with Payroll and Direct Deposit you must set up those applications before you set up Payroll and Direct Deposit Setting up Direct Deposit 2 4 Once you have installed Direct Deposit on your system you must prepare your data files for everyday use See chapter 3 in this manual and the Payroll User s Manual for setup instructions Direct Deposit User s Manual Conversion If you use an earlier version of OSAS Direct Deposit you can convert your files from the older version to the current version When you are ready to convert files use the Data File Conversion function on the Company Setup menu in Resource Manager see the Resource Manager User s Guide to upgrade Payroll data files You can upgrade from version 3 2 4 xx 5 xx or 6 0x If you want to convert to version 6 1 from a version earlier than 3 2 contact a client support representative Direct Deposit the system automatically prompts you to convert Payroll as well You must install the new version of both Payroll and Direct Deposit before you convert files You can replace and update the programs properly only by using the Install Applications function in Resource Manager Before you convert an application s files make note of the version number of the applicati
16. ecks for all employees If you exclude them paychecks will be produced for employees whose paychecks are normally directly deposited If you want to include salary wages in the calculation for the group codes entered check the box or enter Y in text mode if not uncheck the box or enter N in text mode If you want the system to calculate vacation and sick accruals check the box or enter Y in text mode if not uncheck the box or enter N in text mode Select the output device to begin the process After the log is produced the Payday Work menu appears Direct Deposit User s Manual 4 5 9 7 jenueyy sasn ysodaq Pau q 12 21 2001 1 2 43 PM Group Code 1 Period End 12 31 2001 Date on Checks 12 31 2001 GL Period 12 Grp Period Beg Pd Code 1 01 01 1996 1 Calculate Checks Totals SAL Salaried Wage Gross Pay Net Pay Checks Number of Employees Number of Checks Number of Vouchers End of Report Builders Supply Calculate Checks Grp Period Beg Pd Code 23050 00 23050 00 15473 41 4 2 3 Page 607 syoeyy SYeinsjegy syoauy NIJL wom Aepfed Manual Checks Features Use the Manual Checks function on the Payday Work menu to prepare manual checks and vouchers for direct deposit Reports No report is associated with this function Screen Use Screen Description Manuals Checks Use the Manual Checks screen to select the information for building the PACHxxx Checks
17. ects your ACH file to begin with a security code enter the code If your bank does not require a security code leave this field blank Enter the required length of the security code for your bank If your code is shorter than required the system appends the required number of characters to your security code The maximum length you can enter is 94 To save your entries and exit to the Payroll Information menu use the Proceed OK command Then use the Exit F7 command to exit to the File Maintenance menu Direct Deposit User s Manual 6 9 Tables Features Use the Tables function on the File Maintenance menu to set up and maintain the Direct Deposit tables You must set up all the Payroll tables in the Direct Deposit Tables file see the Payroll User s Manual for more information about these tables If you do not want to set up all the Payroll tables use your operating system to copy the PATB file to the DDTB file Tables store information about the system data options and default settings for other applications Reports To produce a list of the information entered for each table use the Table List function on the Master File Lists menu Screen Use Screen Description Tables Use the Tables screen to maintain system tables Direct Deposit User s Manual 6 11 Tables File Maintenance Tables Screen Cora Edi eden Cee Help Ko bm Be TE ae itea Table D y Dear Fimta al Coir Coluren La
18. elect not to erase existing files you must change your directory choices so that no conflict exists 8 Payroll and it s version number appear automatically You must convert the Payroll data files as well in order to use Direct Deposit If data files already exist for Payroll in the intended destination path because you already converted them the PA data files exist Do you want this task to erase them prompt appears If you want to erase the existing files and reconvert the files from the version in the source path select Yes or enter Y in text mode if not select No or enter N in text mode Consult the Payroll User s Manual for more information and additional steps for converting Payroll from versions earlier than 5 10 Direct Deposit User s Manual 2 7 Conversion 2 8 10 11 12 13 Installation and Conversion To convert use the Proceed OK command The Do you want a printout of error log after each application prompt appears If you want the error log to be produced after files are converted for each application select Yes or enter Y in text mode if you want the log to be produced after files for all applications are converted select No or enter N in text mode If you are converting only Direct Deposit files your answer to this prompt makes no difference Answer the questions that appear relating to the conversion of the employee history and last year files If a problem occurs and you
19. entative if you encounter an inconsistency Open Systems Inc 1157 Valley Park Drive Suite 105 Shakopee Minnesota 55379 General Telephone 952 403 5700 General Fax 952 496 2495 Support Telephone 800 582 5000 Support Fax 952 403 5870 Internet Address WWW 0Sas com Contents Introduction The Direct Deposit System Installation and Conversion Installation Conversion Setting Up Setting Up Direct Deposit Payday Work Calculate Checks Manual Checks Print Direct Deposit Vouchers Create Direct Deposit File Post Checks Periodic Processing Create Prenotification File File Maintenance Direct Deposit Payroll Information Tables Master File Lists Employee Direct Deposit Information Direct Deposit User s Manual 1 3 2 3 2 5 3 3 4 3 4 7 4 13 4 17 4 21 6 3 6 7 6 11 7 3 References File Descriptions Common Questions Index A 1 B 1 Direct Deposit User s Manual Introduction The Direct Deposit System Direct Deposit User s Manual 1 3 The Direct Deposit System The Direct Deposit System application is an add on to the Payroll application It is purchased separately through your Value Added Reseller Use Direct Deposit to set up and maintain an automatic method of depositing employee paychecks directly into the employee s bank accounts You can distribute the employee s pay among as many as six accounts This user s manual explains enhancements made to P
20. eposit Use the Direct Deposit function on the File Maintenance menu to set up and maintain direct deposit transactions for employees Have your bank routing codes and employee bank account numbers at hand for this step Prenotification File Use the Create Prenotification File function on the Periodic Processing menu to set up a file to use as a trial run before you begin processing direct deposit transactions Whenever an employee changes direct deposit information you must process a new prenotification You cannot produce a direct deposit voucher for an employee until a prenotification file has been sent to and received from your bank Back up your data files before using this function Access Codes To restrict access to data files menus and functions that provide confidential information or are sensitive to change use the Resource Manager Access Codes function to set up access codes on your system Access codes are company specific When you set up an access code for a user the code is assigned to the company you are in After you set up your access codes print a list of the codes and store it in a safe place Direct Deposit User s Manual Setting Up Setting Up Direct Deposit Creating a Backup Schedule Back up your Direct Deposit data files whenever they change and before you run these functions e Create Direct Deposit File e Post Checks Back up your programs once a month as insurance against media damage or de
21. ess D to delete the check To save your work and proceed to the next page of line items press N To exit to the Payday Work menu use the Exit F7 command See the Payroll User s Manual for a desciption of the remaining Manual Checks fields Direct Deposit User s Manual 4 11 Print Direct Deposit Vouchers Features Use the Print Direct Deposit Vouchers function on the Payday Work menu to print the direct deposit pay vouchers you created in the Calculate Checks and the Manual Checks functions Reports A sample voucher is on page 4 16 Screen Use Screen Description Print Direct Deposit Use the Print Direct Deposit Vouchers screen to specify Vouchers how you want the vouchers to be printed Direct Deposit User s Manual 4 13 Print Direct Deposit Vouchers Payday Work Print Direct Deposit Vouchers Screen i Prd Deac bapomi Waeucker Crararand or Wien ihe Help SS Ob he ma TE Or anche Payroll Paumber Luc El uaria 4 Grap Code 12724 Pesa Ered 014013000 Date on Decio 1240143800 GL Pore 12 Fe u Hurka E Panai Lai God Form Humba Wauches Punting Onde Pore Ferrers Leinen Field Definitions Field Name Description Payroll Number The payroll number from the PACTLxxx table is displayed Quarter The quarter from the PACTLxxx table is displayed Group Code The group code you entered in the Calculate Checks or the Manual Checks function is displayed Period End The period ending da
22. ion is divided by amount enter the net amount of the employee s pay that will be directly deposited into each of the specified bank accounts If any net pay remains after having been distributed to the employee s accounts the system applies the remaining pay to the last authorized account If the employee wants a fixed amount deposited and a balance remains as a result of working overtime for example enter 9999999 99 in the Amount Percent field on the Paycheck line The system then generates a check for the employee for the balance not directly deposited 6 5 Direct Deposit File Maintenance Field Name Description If the employee s direct deposit transaction is divided by percentages enter the percentage of the employee s pay that will be directly deposited into each of the specified bank accounts The sum of the percentages you enter must be 100 Saving and Exiting To save your entries use the Proceed OK command To exit to the File Maintenance menu use the Exit F7 command 6 6 Direct Deposit User s Manual Payroll Information Features Use the Employer Bank Information option in the Payroll Information function on the File Maintenance menu to identify your company s bank name routing code account number and ACH security code for file transfers The settings in the Bank Information screen control the way in which your direct deposit media is created for your bank Check with your bank fo
23. ister Produce the Check History Register as a record of earnings deductions withholdings cash disbursements and amounts that have been directly deposited along with voucher numbers Periodic Tasks You must do the following tasks periodically 1 Create the Prenotification file 2 Print selected reports and lists Create Prenotification File Use the Create Prenotification File function whenever your company needs to add or change information for employees on direct deposit Only employee records that have been added or changed since the last time you used this function are included in the new file unless you choose to resend all prenotifications You must send the prenotification file to and receive approval from the bank before you can process direct deposit transactions for employees Print Selected Reports and Lists Periodically you will print selected reports and lists to review information about your payroll and direct deposit information Use the functions on the Payday Reports and Posting submenu of the Payday Work menu the Payroll Reports menu the Personnel Reports menu the Periodic Processing menu and the Master File Lists menu 1 6 Direct Deposit User s Manual Installation and Conversion Installation Conversion Direct Deposit User s Manual 2 3 2 5 2 1 Installation Before You Install Direct Deposit Make sure your system meets these minimum requirements before you install Direct Depo
24. loyer bank information 3 5 options and interfaces 3 3 prenotification file 3 5 tables 3 6 setup steps 3 5 T Tables company specific 3 6 function 6 11 PATB 3 6 Payroll 6 11 setting up 3 5 3 6 time card calculator option 3 4 transmitting ACH file 1 5 transmitting direct deposit file B 2 V Voucher file A 1 Voucher History file A 1 voucher stubs printing on forms 3 4 vouchers printing 1 4 printing on forms 3 4 voiding B 1 Ww work flow daily tasks 1 4 periodic tasks 1 6 Direct Deposit User s Manual IX 3
25. n DDVKxxx Voucher The DDV Kxxx file stores voucher information that is used in conjunction with the PACHxxx Checks file Direct Deposit User s Manual A 1 Common Questions It looks as if the system has not calculated a direct deposit voucher for one employee Why not The system calculates direct deposit vouchers only for employees whose Prenote In status is Y checked The Prenote In field shows whether the bank has approved the prenotification file for this employee You can check the status by producing the Employee Direct Deposit Information List You can change this information in the File Maintenance Direct Deposit function If you make changes through the Direct Deposit function you must send the prenotification file to the bank for approval Can I void a voucher No and you cannot void a check that was created along with the voucher You must enter a negative manual check see the Payroll User s Manual What is the direct deposit file called The default name for the direct deposit file is DDEPOSIT XXX XXX is the company ID You can change the filename when you use the Create Direct Deposit File function The system appends your company ID to the name you enter Contact your bank to see whether it requires a special filename Can I use Direct Deposit for manual checks Yes See page 4 7 for instructions on using the Manual Checks function Can I split an employee s check by percentage and amount You must
26. name The system appends your company ID to the filename The path for the ACH file is displayed Warning File Exists If you want to overwrite the existing direct deposit file select Overwrite Yes or enter Y in text mode if not select No or enter N in text mode Saving and Exiting Select the ouput device for the report After the report is produced the Payday Reports and Posting submenu appears Direct Deposit User s Manual 4 19 037 jenueyy sasn isodag Jaq 01 04 2001 Builders Supply PAGE 1 10 20 AM ACH File Creation Report File C OSAS51 sample Batch 0000001 Pay Date 12 31 2001 Empl ID Employee Name Type Account Number Routing Code Amount BOU001 Bourne Linda Checking 234989834982934 000133333 150 25 Savings 983997577485875 000133333 200 00 350 25 GEROO1 Gerard Timothy Checking 54353355345335333 000000013 413 92 Savings 53453353453535353 000000013 413 92 Savings 54353434535345333 000000013 413 92 Savings 53453353535343353 055000165 413 92 Checking 53535345353533334 055000165 413 92 Checking 54353535353345333 055000165 2069 57 4139 17 LUR001 Lukas George Savings 569885623 000000026 1654 91 Checking 232134641 000000026 551 63 2206 54 BOU001 Bourne Linda Checking 234989834982934 000133333 150 25 Savings 983997577485875 000133333 200 00 350 25 Total Amount Debited to Company Bank Account 192839182939128 000133333 7046 21 Total Number of Transactions 12 End of Report 9 14
27. ngi I fma 3 raal Come HET Teal TOO A Field Definitions Field Name Description Table ID Enter or change the table ID To set up a company specific table enter the table ID plus the one to three character company ID To set up a terminal specific table enter the table ID plus the four character terminal ID Copy From This field appears if you entered a new table ID To copy a company specific or a terminal specific table enter the table ID plus the company and terminal ID Description Enter or change the description of the table Number of Cols The number of columns in the table is displayed Column Length The length of the columns in the table is displayed 6 12 Direct Deposit User s Manual File Maintenance Tables Field Name Description Type The type of characters you can enter in the table is displayed alphanumeric A numeric with two decimal places N numeric with three decimal places 3 or numeric with four decimal places 4 Although you can change the type you cannot enter any other type of character than the table originally specified Saving and Exiting To save your entries use the Proceed OK command To return to the File Maintenance menu use the Exit F7 command Direct Deposit User s Manual 6 13 Master File Lists Employee Direct Deposit Information Direct Deposit User s Manual 7 3 7 1 Employee Direct Deposit Information Features Use the Employee Dire
28. nnot create this file if you are using last year data or if employer bank information has not been set up Reports A sample ACH File Creation Report is on page 4 20 Screen Use Screen Description Create Direct Deposit File Use the Create Direct Deposit File screen to enter the ACH output filename Direct Deposit User s Manual 4 17 Create Direct Deposit File Payday Work Create Direct Deposit File Screen Cran bami Depot da mE E Command at Modes ha Help o A mo 78 w x Paljike 4 Quarter 4 rap Coda n23i4 Posi Ered An 2000 Das an Chetii 124 AO GL Par i2 Field Definitions 4 18 Field Name Payroll Number Quarter Group Code Period End Date on Checks GL Period ATH Diipa Fieras EIE Cpa H EATA Termal TODE R Description The payroll number from the PACTLxxx table is displayed The quarter from the PACTLxxx table is displayed The group code you entered in the Calculate Checks or the Manual checks function is displayed The period ending date you entered in the Calculate Checks or the Manual Checks function is displayed The date you printed on the checks in the Calculate Checks or the Manual Checks function is displayed The general ledger period the checks are posted to from the Calculate Checks or the Manual Checks function is displayed Direct Deposit User s Manual Payday Work Create Direct Deposit File Field Name Description ACH Output Filename Enter the output file
29. nt company name on vouchers 3 4 IX 2 printing checks 3 4 printing voucher stubs 3 4 printing vouchers 3 4 save check history 3 3 time card calculator 3 4 options and interfaces 3 3 OSAS setup considerations 2 5 P PACHxxx file A 1 PATB copying to DDTB 3 6 PATBxxx file 6 11 Paycheck Received Report function 1 5 Payday Work functions 1 3 Payroll before converting 2 5 converting to version 6 1 2 6 functions in Direct Deposit 1 3 installation 2 3 installing new version before converting 2 5 Payroll Information function 6 7 Payroll transaction history option 3 3 Periodic Processing functions 1 3 periodic tasks 1 6 procedures 1 6 Post Checks function 1 5 4 21 sample log 4 24 post voided checks to Bank Reconciliation option 3 4 post voided checks to check history option 3 3 prenotification file setting up 3 5 print company name on vouchers option 3 4 Print Direct Deposit Vouchers function 1 4 4 13 sample 4 16 printing checks option 3 4 printing on laser forms 3 4 printing voucher stubs option 3 4 printing vouchers option 3 4 R Resource Manager Direct Deposit User s Manual backing up 3 7 Data File Conversion function 2 5 2 6 Data File Creation function 2 4 Install Applications function 2 3 2 5 Options and Interfaces 3 3 S save check history option 3 3 setting up access codes 3 5 3 6 Direct Deposit tables 3 5 employee direct deposit information 3 5 emp
30. o be allocated to various accounts Entering Your Data When you set up Direct Deposit gather and enter the information in the order below As you complete the setup steps use the Master File Lists functions to print the information you entered in each step use the lists as references throughout the setup process 1 2 Set up the Direct Deposit tables Set up employer bank information Enter direct deposit information for each employee who has direct deposit in the Direct Deposit function Create the prenotification file Send the prenotification file to your bank for approval When you receive approval from the bank use the Create Prenotification File function or the Direct Deposit function to mark direct deposit employees approved Set up access codes Direct Deposit User s Manual 3 5 Setting Up Direct Deposit Setting Up 3 6 Direct Deposit Tables Set up the DDTB file before you set up anything else All companies use the DDTB file You can set up company specific tables in the DDTB file You can find descriptions of the tables in the Payroll User s Manual If you have already set up Payroll and you do not want to set up all the tables again in Direct Deposit use your operating system to copy the PATB file to DDTB Employer Bank Information Use the Employer Bank Information option in the Payroll Information function to enter the bank information necessary to process direct deposit transactions Direct D
31. on you are converting from The Data File Conversion function has no way of determining the information from within the function Before you convert an application s files back up your data files Consider Your Setup Before you try to convert from your version of Direct Deposit consider the exact setup of your system Since OSAS code can be customized modifications to your system might be lost if you install a new version of a program or update a file If you are not sure if your system is ready for conversion consult your value added reseller Direct Deposit User s Manual 2 5 Conversion Installation and Conversion Converting to Version 6 1 Select Data File Conversion from the Company Setup menu in Resource Manager The function screen appears A Data Fide Corsan Lal Jar ormari Got oder fm mip 2008 80 74 E some Gli lona oh do aaa E Md C Ad Enig pane Piy cinia e i hep rel E sarna Do pos rent rca fer sed alte corm r Do pou pet corsa io pena a proble karai E Appl Campion aran Spa Geen Yun Anl Account Hecmwabbe Ha Ar Acree Payah ie _ 5 Compare bl EI GEN Tamara TORE INS 1 The system displays all valid OSAS data paths Select the destination directory where your new data files will reside 2 Enter the path drive and directory that has the files you want to convert You cannot enter the same path as the path you selected as the destination 3 If you want source file
32. or LASER to indicate whether you want to print checks on preprinted forms blank check stubs or laser forms If you use preprinted checks the stub is printed first if you use blank check stubs the check is printed first Toggle to YES or NO to indicate whether or not you want to print the company name on direct deposit vouchers Toggle to BLANK LASER FORM or PREPRINTED to indicate whether you want to print vouchers on blank paper or preprinted forms Toggle to BLANK or PREPRINTED to indicate whether you want to use preprinted vouchers with blank stubs or preprinted stubs If you use preprinted stubs the stub is printed first if you use blank stubs the voucher is printed first If you use laser vouchers toggle to BLANK Toggle to YES or NO to indicate whether or not you want to use the time card calculator during entry of time tickets for hourly employees Direct Deposit User s Manual Setting Up Setting Up Direct Deposit Toggle to HOME or WORKED to indicate whether you want to post employer paid taxes and deductions to the employees home department from the PAEGxxx Employee General Information file or the department s they worked in during the pay period Preparing Your Data Follow these steps to prepare your data Gather your bank information routing codes account numbers and security codes for file transfers Gather account information for your employees such as account numbers and amounts percentages t
33. oss Pay The employee s gross pay for the check is displayed Pieces If applicable enter the number of pieces the employee is being paid for 4 10 Direct Deposit User s Manual Payday Work Field Name Check No Create voucher Clear voucher Weeks Worked Manual Checks Description If you are entering the check after it was issued enter the number of the check you issued to the employee If you do not enter a check number check numbers are assigned automatically when you print checks This prompt appears if you are entering a check for an employee with direct deposit If you want to create a voucher for direct deposit check the box or enter Y in text mode If you want to issue a check for the entire amount of the transaction uncheck the box or enter N in text mode This prompt appears if you are editing a voucher If you want to issue a check for the entire amount of the transaction check the box or enter Y in text mode If you want to create a direct deposit voucher uncheck the box or enter N in text mode Enter the number of weeks the employee worked Command Bar Definitions Command Enter edit Append Calculate check Next page Header Delete check Saving and Exiting Description Press Enter to edit an earning code Press A to append an earning code Press C to calculate a check Press N to go to the next page of line items Press H to go to the header for the transaction Pr
34. r the proper settings before you set up this screen No report is associated with this function Reports Screen Use Screen Employer Bank Information Direct Deposit User s Manual Description Use the Employer Bank Information option screen to enter the bank information necessary for direct deposit transactions Payroll Information Employer Bank Information Screen pel bajia esl oe ra ha oo 74 Erepduee Bark indveegten Eisi Sand Capre Beard Man EFI LOM EECUR Tr BAHE Coma Finden Coke DO cua Coman drai Mumber faa Plant Chack Marais Ca Fat raschen Husa Dosaa Find Fiii 00 SCH File Federal Tops ID Feind Freee Roung Coe Eoo Lact Goect Capoa fur 4 Pared n La Batch Lisad mo Dorpse kerite T paini errr Include 527 Road ar 28 CO Pike Security Code Far File Toaraler Ore Lra of 54 harde Harem LET A a 244 10000254 5050 12344 79601 HIT AH LOSEX231414 HETCE 32 L ITALIA CEPTS DOME HOMIE File Maintenance Pod Sessa Code da 6 Length af E Epara 1272120001 Tana TODO CAM Field Definitions Field Name Description Company Bank Name Enter the name of the bank to which you will transmit your ACH file Company Routing Code Enter the routing code for your company s bank Company Account Enter your company s bank account number Number Next Check Enter the next check sequence number you want to use This field is updated when checks are printed Next Voucher Enter th
35. renotifications 5 4 Description The path for the prenotification file is displayed The system appends your company ID to the filename If you are sending the prenotification file for employees who have been added or changed uncheck the box or enter N in text mode If you want to resend the prenotification file for all employees check the box or enter Y in text mode Direct Deposit User s Manual Periodic Processing Create Prenotification File Field Name Mark all prenotifications in this run approved Saving and Exiting Description To mark all employees in the prenotification run approved check the box or enter Y in text mode The system then sets the Prenote In field in the File Maintenance Direct Deposit function to YES Marking all employees approved here saves you from having to update employees individually in the Direct Deposit function If you do not want to mark all employees in the run approved until you receive a reply from the bank and then update the information through the File Maintenance Direct Deposit function uncheck the box or enter N in text mode To create the prenotification file use the Proceed OK command After the file is created the Periodic Processing menu appears Direct Deposit User s Manual 5 5 File Maintenance Direct Deposit Payroll Information Tables Direct Deposit User s Manual 6 3 6 7 6 11 6 1 Direct Deposit Features Use
36. ribution 12 31 00 Chk Acct 234989834982934 150 25 Sav Acct 983997577485875 Linda C Bourne Paycheck 501 N Hamilton Ave Edina MN 55435 Builders Supply EMP NO DEPT EMPLOYEE NAME SSN PER BEG PER END BOU001 500 Bourne Linda C 459 30 1099 12 15 00 12 31 00 Earnings HRS UNITS Curr Amt YTD Deductions Salaried Wag 173 330 7500 00 7500 00 Federal WH Bonus 000 00 750 00 Emplye Medic Cash Value 000 00 133 82 Emplye OASDI Regular Pay 000 00 29738 00 MN W H Vacation Pay 000 00 262 00 Medical Ins Dental Ins United Way Credit Union 401K Stock Plan Vac Remaining 119 500 Sick Remaining 96 000 Pay Rate Curr Earn Curr Ded Net Pay YTD Earn 7500 00 00 7500 00 38383 82 TOTAL GROSS 7500 00 TOTAL NET VOUCHERS 350 25 NO OF VOUCHERS 1 End of Report Curr Amt 00 00 00 00 00 00 00 00 00 00 200 00 7149 75 VC NO 1407 YTD 5624 447 1914 2043 42 14 308 200 1389 525 45 82 80 61 24 08 84 00 77 00 YTD Ded YTD Net Pay 12510 61 25771 94 19y9NO0A WSOdag WIIG s oyanoA ysod q Pal q uud wom Aephkedg Create Direct Deposit File Features Use the Create Direct Deposit File function on the Payday Reports and Posting submenu of the Payday Work menu to create an ACH Automated Clearing House file The ACH file contains all the direct deposit transaction information for your employees After you have created the ACH file send it to your company s bank You ca
37. s to be divided by percentages Direct Deposit User s Manual File Maintenance Direct Deposit Field Name Type Prenote In Account Number Routing Code Amount Percent Direct Deposit User s Manual Description Select C if the account type is a checking account S if the account type is a savings account or P if the account type is a paycheck If the bank has notified you that the prenotification file was successfully received for the employee check the box or enter Y in text mode the employee s record is ready for direct deposit transactions If the bank has not notified you about a successful prenotification file transfer or if you have not yet sent the prenotification file for the employee uncheck the box or enter N in text mode a live voucher will not be created for the employee Enter the employee s bank account number If you change this field in an existing direct deposit record the Prenote In field changes to No unchecked A new prenotification file must be processed before direct deposit transactions can be processed for the employee You can enter six accounts for each employee Enter the employee s bank routing code If you change this field in an existing direct deposit record the Prenote In field changes to No unchecked A new prenotification file must be processed before direct deposit transactions can be processed for the employee If the employee s direct deposit transact
38. s to be erased after conversion check the box or enter Y in text mode if not uncheck the box or enter N in text mode 4 If you want the conversion process to pause if a problem occurs check the box or enter Y in text mode if not uncheck the box or enter N in text mode The system considers file corruption or evidence of data not converting correctly a problem 2 6 Direct Deposit User s Manual Installation and Conversion Conversion 5 Enter DD in the Appl column Direct Deposit appears 6 Enter your earlier version number of Direct Deposit and press Enter You can determine the version by looking at the copyrights screen when you start OSAS or in most versions by using the Application Information tool button on the menu screen in graphical mode or by pressing Shift F2 in text mode If you are converting from a Payroll version before 5 10 without Direct Deposit to the current version with Direct Deposit you ll see the message Some source files missing for DD Do you want a printout of them Select No or enter N in text mode and continue with the remaining steps 7 Tf data files already exist for Direct Deposit in the intended destination path the DD data files exist Do you want this task to erase them prompt appears If you want to erase the existing files and convert the files from the version in the source path select Yes or enter Y in text mode if not select No or enter N in text mode If you
39. select either the amount or the percentage you want to deposit in the account Direct Deposit User s Manual B 1 How do I get my direct deposit file to the bank Contact your bank to find out whether to transfer the file by modem or on a diskette If the bank wants you to use a modem you must use your communication software to transmit the file What standard is used to create the prenotification and direct deposit files I send to the bank The files are created using NACHA National Automated Clearing House Association standards B 2 Direct Deposit User s Manual A access codes setting up 3 5 3 6 accrual of vacation sick time option 3 4 ACH file 1 5 4 17 B 1 B backing up data files 3 7 operating system commands 3 7 programs 3 7 Resource Manager 3 7 Backup function 3 7 Bank Reconciliation interface with Direct Deposit 1 6 batching 1 5 Cc Calculate Checks function 1 4 4 3 Check History Register 1 6 checks printing on forms 3 4 Checks file A 1 company name on checks option 3 4 conversion before converting 2 5 setup considerations 2 5 converting to OSAS version 6 1 2 6 Create Direct Deposit File function 1 5 4 17 sample file creation report 4 20 Create Prenotification File function 1 3 1 6 5 3 creating prenotification file 3 5 Direct Deposit User s Manual Index D daily tasks 1 4 data entering 3 5 data dictionaries 2 3 Data File Conversion function 2 5 2
40. settings 2 Toggle to YES or NO to indicate whether or not you want to save Payroll transaction history You cannot produce the Transaction History Report unless you save transaction history 3 Toggle to YES or NO to indicate whether or not you want to save check history You cannot produce the Check History Register or the 941 Report unless you save check history 4 Toggle to YES or NO to indicate whether or not you want to post voided checks to the PACHxxx Checks file These checks are voided as a result of printing payroll checks not as a result of using the Void Checks function Direct Deposit User s Manual 3 3 Setting Up Direct Deposit Setting Up 3 4 10 11 12 13 14 Toggle to YES or NO to indicate whether or not you want to post voided checks to Bank Reconciliation These checks have been voided as a result of printing payroll checks not as a result of using the Void Checks function Toggle to YES or NO to indicate whether or not you want employees to accrue vacation and sick time automatically Toggle to YES or NO to indicate whether or not you want to use vacation and sick hours for accrual calculations Toggle to FIRST or LAST to indicate whether you want to print the first names of employees first on checks and in reports or whether you want to print last names first Toggle to YES or NO to indicate whether or not you want to print the company name on checks Toggle to PREPRINTED BLANK
41. sit Direct Deposit is an add on module to the OSAS Payroll application You must install OSAS Payroll before you install Direct Deposit The Direct Deposit system needs a minimum of 2 megabytes 2Mb of disk space to work correctly with programs sample data data dictionaries system files and graphics files in addition to the space required by Payroll Having more disk space available is necessary for the data files you will create and maintain The OSAS system requires at least one megabyte 1Mb of main memory to run More memory may be necessary in certain environments and operating systems Installing Direct Deposit 1 Use the Install Applications function in Resource Manager see the Resource Manager User s Manual to install Payroll Install the State Tax Routines after you install Payroll 2 Use the Install Applications function in Resource Manager to install Direct Deposit Setting up Direct Deposit Once you have installed Direct Deposit on your system you must prepare your data files for everyday use Direct Deposit User s Manual 2 3 Installation Installation and Conversion You can prepare files for use with Payroll and Direct Deposit in one of two ways you can create and set up your files manually on a new system or you can convert your old files when you upgrade from an earlier version To create files on a new system use the Data File Creation function on the Company Setup menu in Resource Manager se
42. te you entered in the Calculate Checks or the Manual Checks function is displayed Date on Checks The date you printed on the checks in the Calculate Checks or the Manual Checks function is displayed GL Period The general ledger period the checks are posted to from the Calculate Checks or the Manual Checks function is displayed 4 14 Direct Deposit User s Manual Payday Work Print Direct Deposit Vouchers Field Name First Voucher Number If Restart Last Good Form Number Voucher printing order Print remaining leave Print alignment form Saving and Exiting Description Accept the displayed voucher number or enter a different voucher number If you are reprinting vouchers enter the number of the last voucher that was printed correctly Select E to print vouchers by employee ID C to print by check location or D to print by department Select V to print remaining vacation leave on the vouchers S to print remaining sick leave B to print both or N to print neither If you want to print an alignment form select Yes or enter Y in text mode if not select No or enter N in text mode Select the output device for the vouchers After the vouchers and the log are printed the Payday Work menu appears Direct Deposit User s Manual 4 15 9 7 jenueyy sasn ysodaq 198110 DIRECT DEPOSIT VOUCHER Builders Supply 6477 City West Parkway Eden Prairie MN 55344 Direct Deposit Account Dist
43. terioration Use the Backup function on the Resource Manager Data File Maintenance menu to back up files You must back up all the files in the data path for a particular list of companies at once to ensure that you have up to date copies of the system files Do not try to use operating system commands to back up only a few files that have been changed if you do your system may not work after you restore them The Backup function backs up all the data files for a specified company in a data path at one time Direct Deposit User s Manual 3 7 Payday Work Calculate Checks 4 3 Manual Checks 4 7 Print Direct Deposit Vouchers 4 13 Create Direct Deposit File 4 17 Post Checks 4 21 Direct Deposit User s Manual 4 1 Calculate Checks Features Use the Calculate Checks function on the Payday Work menu to calculate direct deposit transactions at the same time you calculate checks Reports A sample log is on page 4 6 Screen Use Screen Description Calculate Checks Use the Calculate Checks screen to select the information for building the PACHxxx Checks file in preparation for check printing and direct deposit processing Direct Deposit User s Manual 4 3 Calculate Checks Payday Work Calculate Checks Screen Coma Edd Hobs tm Hi ze LT Field Definitions Field Name Payroll Number Quarter Group Code Period End Date on Checks GL Period 4 4 oo te lt Hom Papiol Fabra Mt Dant
44. the Direct Deposit function on the File Maintenance menu to set up and maintain direct deposit transactions for employees who want their net pay to be directly deposited into their bank accounts Reports No report is associated with this function Screen Use Screen Description Direct Deposit Use the Direct Deposit screen to enter account numbers routing codes and amounts for direct deposit employees Direct Deposit User s Manual Direct Deposit Direct Deposit Screen Command Edi Podes Other Help Seo ha Hu 7 DE aben Eriks I E Last H gane Bussi Fer le Lina Pidde rated E Disc Dose Emplayer E Sp bp rcar Fieras ir Asco Kaanben irag Tie Braun Papert E HTAA aa mas pe al aie 700 op E TI TE r NN sis m a oo Cierra Lara Pph on Dark fea Mars Field Definitions Field Name Inquiry Employee ID Last Name First Name Middle Initial Direct Deposit Employee Split By 6 4 File Maintenance Todd TECHN 24 Compare H OL Tamna TODO OA Description Enter the ID of the employee whose direct deposit transaction record you want to add or change The employee s name is displayed If you want to set up the employee for direct deposit transactions check the box or enter Y in text mode if not uncheck the box or enter N in text mode Select A if the employee s net pay is to be divided by monetary amounts Select P if the employee s net pay i
45. up Code Enter the codes for the groups of employees you want to calculate checks and prepare direct deposit processing for Period End Enter the date the payroll period ends Date on Checks Enter the date you want printed on the checks GL Period Accept the displayed period to post the entries to or enter a different period Grp The group codes you entered above are displayed Period Beg For each group code you entered above accept the displayed date or enter a different date for the start of the pay period Pd Code For each group code you entered above enter the period code 1 5 which indicates when and how each scheduled deduction is taken or enter 6 to skip taking deductions Use the Proceed OK command to save your selections and continue to Manual Checks Screen One Direct Deposit User s Manual 4 9 Manual Checks Payday Work Manual Checks Screen One Cometh Medes Dhs Ged Commerc Hele 2x0 h Bo 7 Ef Aberden Page fo Enee f J Bewer Linda E Sep J r F TA DO Piazau Waschen on Ha gt r Check He L honk rhed Eiir Caca Der Te Gee Clee Hinai Brad Di k Phe Coa Cade Ate eee EEETER Ge OO ot OO Comm 0620 Tea TD NA Field Definitions Field Name Description Inquiry Employee Enter the ID of the employee the check or voucher is for Inquiry Sequence If you entered more than one check for the employee enter the sequence number of the check you want to work with Gr
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