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User Guide 2010

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1. 8 Click the Post button TaxWise posts the payment s you received against the taxpayer s invoice and also carries any payment amounts you enter on the Price Sheet to the Query Results dialog box Accepting Payments with iTransact You receive client payments quickly and easily when you accept credit card payments through the iTransact service With an iTransact account you can offer your clients the option of using a credit card as a method of payment Paying by credit card is convenient for them and profitable for you Payments are received without the risk of insufficient funds associated with checks You must apply with iTransact on the TaxWise Customer Support Site in order to offer this service Once you have be approved to offer this service use the following steps to accept payments Make sure your company s iTransact Client ID is entered on the Company tab of Setup Options 1 Click the iTransact link near the bottom of the Price Sheet in the applicable return 160 Chapter 11 Working with Invoices and Payments iTransact click here for credit card processing TaxWise launches the Secure Payment Form in an Internet Explorer window Order Completion Windows Internet Explorer IE hitps fsecure testitransact comcg binfmas splt cgi Fie Edt view Favorites Tools Help k k Soca J or E mee SECURE PAYMENT FORM Paymen
2. 106 Working with Forms 222 22 0 eee eee eee eee eee eee 107 Adding a Form from the Find a Form List 107 Adding a New Blank Copy of an Open Form 108 Linking to a Form 22 22 eee eee 108 Working with Child and Parent Forms 109 Switching to a Different Parent Form 110 Opening and Linking a Form from Find a form 111 Opening a Form by Linking 111 Removing a Form 2 02 e eee ee ee eee eee eee eee 112 Moving Around in a Form 2 2 0 0 eee eee eee 113 Scrolling Through the Forms in a Return 113 Saving RERUNS sasie cate Saher ag 8 i ciate ecu Lot een ee 114 Viewing Two Forms at One Time 114 Opening a Local Document in the Workspace 116 Working with Entries 0 0 0 2 0220 222 2222222 eee eee 116 Completing Entries on a Form 116 Understanding Color Coded Entries 117 Working with Calculated Entries 22 2 2 118 Working with Estimated Entries 22 2 2 118 Entering Correct Data in Estimated Entries 119 Using the Calculator 2 202 0ct enn ee ate cesiond 119 Using the ZIP Code Locator 222 2222
3. 3 Select your label options and do one of the following e Click Store to store your label for later printing e Click Print to print your label now TaxWise prints a single label for this return to the printer you selected in Setup Options for the label printer For more information see F1 Help Troubleshooting Font Problems If you notice stray characters on your printed forms tax fonts are not loaded to your printer To correct this situation use the following steps 1 Click the Tools menu and click Utilities Setup Options 152 Chapter 10 Printing Tax Returns TaxWise displays the Utility 2 Click the Setup menu and click Setup Options TaxWise displays the Setup Options dialog box 3 Click the Printer Setup tab TaxWise displays the Printer Setup tab of the Setup Options display box 4 Doone of the following e Select Windows as the default printing method in section 1 e If your printer does not print correctly change the default printing method to PCL and check the box in section 1 to Auto load soft fonts each time a tax return is sent to the printer 5 Click the Color Setup tab and click Finish to save your changes 6 Try printing again 7 If this does not solve the problem you must load the soft fonts manually The fonts will be erased from your printer s memory every time you turn the printer off and every time you print a document from a program other than TaxWise 1 T
4. Display Found 65 Location Client Letter H Taxwise Help Taxwise Help Taxwise Help TasWise Help Taxwise Help TasWise Help Taxwise Help Taxwise Help Taxwise Help TasWise Help Taxwise Help TasWise Help Taxwise Help Client Letter H Select topic Title Working with the Letter Form 4562 Depreciatio Schedule C Profit or Lo Form 4562 Depreciatio Logging in to Tsx Wwise Scratch Pad Scratch Pad Form 4562 Depreciatio Toolbar Buttons Scratch Pad Form 4562 Depreciatio Scratch Pad Scratch Pad What s New in Taxwise Introducing the Client L 4 Raw F Search previous results I Match similar words I Search titles only Using the Favorites Tab Buttons Main G Prev Form Next Form amp 4 B i New Retum Open Retum Close Retum Forms Browser Gta br Home Taxwise Web IRS Manage Students Student Lessons Sur E xl K el o Jt srw Back Forward Stop tr Home Refresh Print Preview Last Page Tree Previous View Page Print Preview With the Favorites tab you can bookmark topics you might use often To bookmark a Help page navigate to the Help page you want to save and click the Add button at the bottom of the window TaxWise displays the topic title in the Topics pane on the left side of the window as illustrated below eof Contents Index Search Favorites Topics nglish Business_Codes_forSchedule_C Business_ enov
5. Type All Reports l Available Reports Depreciation Forms Business Depreciation Forms Individual Dymo Label Dymo Name Only Last Name First Dymo SSN EIN EIN List Fee Collect Report Individual IPS Retur Mailer UT IRS Deposits Report IRS Electronic Filing Summary IRS Extension Summary Label Avery 5160 3 across 1 inch Label Avery 5161 2 actoss 1 inch Label Avery 5162 2 across 1 33 ir Label Avery 5163 2 actoss 2 inch Label Avery 5164 2 across 3 33 ir 4 A v Add AI gt gt lt lt Remove All Denied Reports Acceptance Summary Awaiting IAS Acks Summary Awaiting State 4cks Summary Birthday Report Cheek Print Summary Client List Client Organizer Letter Daily List Deposited RAL ERC Fee Summary Add gt 6 Togrant access to previously denied reports select the reports in the Denied Reports column for which you wish to grant access and click the Remove button If you wish to grant access for all reports click the Remove All 82 Chapter 5 Working with Users and Groups button 7 Once you have finished with your changes click the Close button TaxWise displays a message box similar to the following ti Confirm P 011 Save modified settings 8 Click Yes to save settings and apply your changes Once the Admin user limits report access for users the user will not see denied reports in the list of available reports on the Select a
6. Chapter 10 Printing Tax Returns ee TaxWise displays the page number of the total number of pages in the title bar 10 Close Print Preview by clicking on the X in the top right hand corner You can learn more about setting up print packets in Chapter 3 Using Administrator Features 11 Doone ofthe following e Click Print to continue e Click Cancel to cancel the print job Printing a Closed Return The Admin user can access all users returns for printing Other users can print only their own returns To print a closed return use the following steps 1 Doone of the following e Click the Print Return button on the toolbar e Press the Ctrl P keys e Open the File menu point to Print and click Print Return s TaxWise displays the Select Returns to Print dialog box F Select Returns to Print Search By User Name z SSNITIN SSN TIN Taxpayer Name Package Type Edited Retuin Stage Status States 0 11 1111111 ABC Inc 1065 Partnership 102112010 In Progress O 111 411 1111 Doe John 1040 Individual 102172010 In Progress Di 222 22 2222 1040 Individual 1072172010 In Progress O 232 32 3232 1040 Individual 10 21 2010 In Progress 0 3393 33 3333 1040 Individual 1021 2010 In Progress 5 Returns Listed O Selected Select All Cancel 2 Select the check box es for the return s you want to print You can also type the SSN or EIN of the
7. Chapter 5 Working with Users and Groups TaxWise takes you back to the Security Manager dialog box and displays the user name you added Security Manager Change security settings for Groups Users User name Group member Ch Admin Administrators Guest SuperUser j j Jane SuperUser fed Training Training 9 Doone of the following e Click New to add another user name e Click OK to save your changes and close the Security Manager dialog box Modifying User Names You can add remove or change a user s password or change the group s to which a user is assigned To modify a user name in TaxWise use the following steps 1 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Setup menu and click Security Manager TaxWise displays the Security Manager dialog box 3 Click the Users tab TaxWise displays the Users tab of the Security Manager 4 Select the user name you want to change and click Modify 79 Chapter 5 Working with Users and Groups TaxWise displays the Modify User dialog box Modify User User Jane properties User name Password Available groups Assigned groups Administrators SuperUser Demo InterviewL sers ReturmManager Training 5 Make any necessary changes to the user name and click OK TaxWise displays the Security Manager dialog box 6 Click OK to save your changes Deleting
8. 4lt Del Sort Ascending Alt Fa Sort Descending Alt F10 Estimate Fa Un Estimate Shift F3 History List Alt Y Edit History List Show Second Form Fe 6 Click Edit History List The following illustrations depict creating a user defined history list for the Preparer s Use field 3 on the Main Information Sheet of the 1040 package You can use the same steps to create a user defined list for any field provided the field does not already have a pre defined history list Chapter 4 Using Administrator Features TaxWise displays the User Defined History List dialog box 7 User Defined History List Add an item to the list amp Lock List Hee 7 Type each item you want to add in the Add an item to the list box and click Add TaxWise displays the items you added in the list r User Defined History List walk in Schedule Employee Family Add an item to the list amp Lock List ok Cancel Help 8 Make any modifications to the list you have created by choosing from the following options Option Description Up and Allow you to rearrange items while you create your list To move an Down item select it in the list and click the Up or Down arrow to move it to arrows the desired location Allows you to replace an item by selecting the item in the list and Replace typing the replacement text in the Add an item to the list box When y
9. 5 Select the user name to which you wish to copy the files from the Copy to drop down list 6 To copy files to a location other than to a user folder click the Browse option from the Copy to drop down list TaxWise displays the Select Destination Path dialog box Select Destination Path Location CAUTSIONUSERS Drives s Local Disk C Directories S Local Disk C C3 UTS10 I Admin Guest O Training Ok Cancel Help 7 Navigate to the location where you wish to save the file s and click OK 8 Click the Copy button at the bottom left of the Return Explorer window 88 Chapter 6 Using Return Explorer TaxWise displays a status message Status i 1452 File copy was successful Delete Files This action allows you to delete tax returns and other files When you delete a file you cannot recover it TaxWise does not copy it to the Windows Recycle Bin or any other location on your computer If you are deleting tax returns to free up hard drive space make sure you have at least one good backup copy of the returns you want to delete To delete files use the following steps 1 If you are logged in as the Admin user select the user name containing the file s you want to select from the Look in drop down list The Admin user can select from any user name Other user names will be able to select files only from their own user folder and the Look in drop down list
10. Foreian Address Enter the primary taxpayer s first name middle initial last name and suffix Jr Sr III etc Punctuation is not necessary When filing electronically the only punctuation allowed in the name area is a hyphen The name must match the taxpayer s name on his or her Social Security card The IRS will reject the return if the taxpayer s name and Social Security Number do not match the information on file with the Social Security Administration Form 21 Batch 10 Seq 0 Name 11 11 1111 10 21 2010 11 56 AM_InReturn 1 minutes and 58 seconds If the context sensitive help does not display click the View menu and click Context Sensitive Help _ As you move through the form the instructions in the context sensitive Help pane change providing you with detailed on screen instructions IRS Instructions IRS Instructions are included in all packages in Portable Document Format PDF exactly as they are provided by the IRS To access the IRS instructions open a tax form click in an entry press hold the Shift key and press the F1 key Adobe Reader opens and displays the related PDF file This opens IRS instructions for the open form in TaxWise Accessing IRS instructions from the Main Info page opens the main form instructions 1040 1065 etc 46 Chapter 3 Getting Started You must have Adobe Reader installed on your computer to read the PDF A files If you do not have Adobe Read
11. TaxWise displays the Search dialog box Search for Taxpayer Taxpayer SSM Ee Taxpayer s Last Name Declaration Control Number 0d Taxpayer Daytime Telephone Database Field Database Text Starts with gt f RETURN Status Only New Search Close Total individual records 8 You can also press the Ctrl Q keys to display the Search for Taxpayer dialog box 3 Doone of the following e Enter all or part of the Social Security Number in the Taxpayer SSN box e Click the down arrow next to the Taxpayer SSN box to change to Business EIN or Miscellaneous Return ID e Enter the last name or a portion of the last name in the Taxpayer s Last Name box 128 Chapter 7 Working with Tax Returns e Enter the Declaration Control Number in the Declaration Control Number box e Enter the taxpayer s daytime telephone number in the Taxpayer Daytime Telephone box e Enter the database field in the Database Field box by selecting from the drop down list and entering the desired information in the Database Field box You can change the Database Text field to Contains Starts With Exact Match or Ends With by using the drop down list 4 Click Search to start the search If TaxWise finds more than one match the bottom of the Search dialog box displays the files that match your search criteria Select the one you want to view and press Enter If
12. will be grayed out 2 In the Show box click the arrow to display a list of file types Select the type of file you are looking for To display all files select All The files of the type you selected will appear in the File List 3 Inthe Action box select Delete Files 4 Select the file s you wish to delete from the File List To select all files press Ctri A To select sequential files click the first file hold down the Shift key then click the last file To select non sequential files click the first file hold down the Ctrl key then click the other files 5 Click the Delete button at the bottom left of the Return Explorer window You will be asked to confirm that you want to delete the files If you answer Yes LAN the files are immediately deleted They are not sent to the Windows Recycle Bin and cannot be recovered TaxWise displays a confirmation window Confirm P 734 WARNING These files will be permanently erased Continue 2 6 Click Yes to delete the file s or No to stop the process 89 Chapter 6 Using Return Explorer If you click Yes TaxWise displays a status message Status i 211 Selected files are now erased Move Files to Another Location This action allows you to move tax returns and other files from one user to another When a file is moved it is no longer available in the original location To move files to another location use the following steps 1
13. 2 EA 170 Reprinting Checks 22 Sse ee eed Soe ee es dees E fees decease 175 Requirements for Using Reprint Checks 22 175 Bank Authorization and Original Check Numbers 178 Correcting Rejected Bank Applications 006 179 Updating RAL Applications 2 2 2 0 020222222222 179 Working with Reports 0 00 00 00 00 2 c cece eee ee 181 Using Management Reports 2 0 00 02 20220220008 181 Running and Printing a Management Report 181 Printing Mailing Labels 0 0 0220 0 022 2020 0 00 184 Working with Non Returning Clients 2 2 185 Printing the Non Returning Client Log 20 220 185 Printing Non Returning Client Mailing Labels 186 Backing up and Restoring Returns _ 189 Starting a New Backup 0 0 20222 0 2 eee eee eee eee eee 189 Adding to a Previous Backup 192 Restoring Returns 2 20 22 ccc eee cece eee cee cee e eens 193 Exporting and Importing EIN Database 2 194 Exporting the EIN Database 2222 194 Importing the EIN Database _ 22 195 Sending Mail With TaxWise 0 00 02 02 197 Introducing Mail 0 00 0 0 002 eee eee eee 197 Sending Mail
14. After clicking Log In you will be prompted to change the password Click the Download tab on the Customer Support Site From the Product Updates page click TaxWise Software on the left of the page Click the link under Current Year Software to begin the download Prior year software is also available for download Windows displays a File Download dialog box Click Save 10 V 11 12 13 14 15 16 Chapter 2 Installing and Configuring TaxWise Windows displays the Save As dialog box Navigate to the location to which you want to save the file and click Save We recommend you save the download to your Desktop so the file is easy to find The default file name will be setup exe Windows displays a Download complete dialog box Click Close Navigate to your Desktop or other location where you saved the downloaded file Double click the setup exe file The Open File Security Warning dialog box is displayed Click Run If the operating system is Windows Vista or Windows 7 a User Account Control dialog box will display You have to click Continue to give permission for TaxWise to be installed The Choose Language Setup dialog box displays Select English or Spanish from the drop down list and click OK The TaxWise 2010 Install Wizard displays Click Next to begin installing TaxWise 2010 The Installation Wizard displays the License Agreement dialog box Read the license agree
15. Chapter 9 Working with Client Letters TaxWise displays the letter template in the Print Preview dialog box i Times New Roman Friar Tuck Taxes 6 Mathis Drive Rome GA 30165 706 290 7000 October 21 2010 John Doe 123 Main Street ROME GA 30165 Mr Doe Enclosed is your 2010 Federal 1040 income tax retum Your Federal income tax refund is 967 00 Your Federal tax return has been filed electronically Your refund will be mailed to you by the Internal Revenue Service Please keep a copy of the retum with your records Ifyou have any questions please call us We appreciate the opportunity to serve you Close the Print Preview dialog box by clicking the Allow Letter to be Edited button TaxWise checks off the letter template in the Forms list and in the Tree indicating that it is complete and that it will print with the return Printing Only the Letter Template To print only the letter template and no other forms use the following steps 1 Click the Letter menu and click Print Letter Template TaxWise displays the TaxWise Print dialog box 2 Doone of the following e Click Print to send the letter to your printer e Click Print Preview to view the letter on screen 143 Chapter 9 Working with Client Letters Removing a Letter Template To remove a letter template do the following 1 Right click on the letter in the Tree and click Remove Form on the shortcut menu TaxWise
16. Spanien Euerto Rico Use with Puerto Rico Corporation returns Spanish Version Corp CL nl saa Puerto RICO Use with Puerto Rico Partnership returns Spanish Version Adding a Client Letter Template To add a template to the current return use the following steps 1 While you are in the client s tax return click the Add Form Display Form List tab TaxWise displays the Find a form list 2 Type letter in the Look for box and press the Enter key A This automatically takes you to the letter list TaxWise displays the Open dialog box Lock i E CLetters x EN 706 Letter cL A BusRetMailer Tall CL 3 Puerto Rico Spari EG 2709 Letter 2 BusRetMailer Wide CL 2 Spanish 706 Lette My Recent 990 Letter cL A Ind 6x9 Mailer cL 3 spanish 709 Lette Documents W 1040 Letter cL Ind EstPayEnv cL 2 Spanish 990 Lette ir 7 1041 Letter cL A Ind Folder Cov No Pocket cL 12 Spanish 1040 Lett 2 1065 letter cL ind Felder Cov Pocket cL Spanish 1041 Lett Desktop W 1120C Letter cL a ind Lra Env 2 Spanish 1065 lett i 11205 Letter cL a ind Org Mailer cL 2 Spanish 1120 Lel ia 5500 5500EZ Letter cL a Indie Cover Sheet cL l Spanish 11205 Let mes 6x9 Maler CL H indretailer Tal ch 2 Spanish 5500 550 l MyD t y Documents A Bus EstPayEnv CL a ndRetMailer Wide CL Spanish Bus Covel it Bus Folder Cov No Pocket cL_ privacy Paliey CL 3 Spanish Indiv Cov cn g H Bu
17. sending to another addressee Address Press AIt A or click the Address button to enter additional EFINs to which to send the message Type each additional EFIN in the Enter Additional Addresses box o As you type the program creates a list of the EFINs To delete an EFIN from the list point to it and click to select it and click Delete o After creating the list click OK The word MULTI will appear in the EFIN box indicating that you are sending this message to multiple EFINs Send Select Send to connect to the CCH SFS Electronic Filing Center and send the message Print Select Print to print the message TaxWise will send the message to the print device you have designated in Printer Setup Cancel Select Cancel to close without sending a message If you have created and saved a message before canceling the message is saved Attach Select Attach to attach a tax return or other file to the message 200 Chapter 16 Sending Mail With TaxWise Saving a Message To save a message for future use after the message has been created use the following steps 1 Start and enter the subject and text for the message as you normally would 2 Click Save TaxWise displays the File Name dialog box File Name Enter File Name 3 Enter a unique name for the message in the Enter File Name box In a valid file name you cannot use spaces asterisks or question marks The a characters can be numbe
18. you must copy the files to a removable disk and then copy them to the UTS10 Proforma folder on the second computer To copy data from one computer to another use the following steps 1 Insert some form of removable media into the appropriate drive of your computer 2 Follow the steps to carry forward the data on the computer where the returns are located 3 On the same computer click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 4 Click the File menu and click Copy Proforma Files 98 10 11 12 13 14 15 16 17 Chapter 7 Working with Tax Returns TaxWise displays the Select Proforma Directory dialog box Select the drive from which you are copying from the Drives drop down list Select the folder from which you are copying from the Directories list The default location is UTS10 Proforma Click OK TaxWise displays the Select Proforma Destination dialog box Select the removable media or other desired drive form the Drives drop down list TaxWise cannot copy files to a CD unless it is formatted as a Direct CD You must use a CD RW meaning that it must have read write capabilities TaxWise copies the proforma files to the location you specified and displays the following message Status i 200 Process complete Click OK or Cancel to return to the Utility If you clicked OK remove the removable media carry it to the second compute
19. 2 0 120 Working with Statements and Scratch Pads 120 Using Statements o0 4 40 e tee ee leh ete 120 Inserting Deleting Sorting Lines on Statements 121 Using Scratch Pads asocc cz sdonceate te cada tou Sheed S ALAA 122 Printing a Scratch Padis 3322 20 eda see a a Sek tee 123 Using the Timer 2 2 2 0 cc cee eee cece cc cece eee 123 Using Search and Query Features 2 2 2222 2 22 125 Understanding the Query Results Information 125 Working with the Client Diary 2 2 126 Entering a Note from Query ResultS 0cccee eee wees 126 Entering a Note from within a Tax Return 127 Performing a Quick Search for Return Status 128 Using the K1 Pass Through Feature 2222 2 2 222 130 Loading K1 Information into a New 1040 Return 130 Updating Kis in 1040 Returns after Changes 130 Using the Depreciation Worksheets 130 Understanding Electronic Filing 133 Benefits Of MeF 12 cece eee ce cee cence cee cee ceneeneees 133 Changes in TaxWise l 022 2222 133 Determining MeF Eligibility 0 0 0200 0000 2 0 2 2 134 Legacy vs MeF in TaxWise 0 20222 2 2 2 0222 22 eee 134 Working with Client Letters 0000000000000000000000 135 Introducing the Cli
20. All reports TaxWise reports mailing labels non returning client labels non returning client log and query labels Schedule the automatic retrieval of available acknowledgements at regular intervals for each workstation 49 Chapter 4 Using Administrator Features ee The Admin user cannot start new tax returns in TaxWise Before adding new user names you should log in as Admin and create a password for the Admin user enter Tax Form Defaults modify print packet defaults and create user defined history lists in each package used at the site if desired TaxWise uses the same print defaults as the Admin user unless the user modifies their own print defaults The same is true for user defined history lists only Admin can create user defined history lists The standard print defaults delivered with TaxWise will fit many business situations but the Admin user can modify them as necessary Assigning a Password to the Admin User The first task you should perform as the Administrator is to assign a password to the Admin user name to prevent unauthorized personnel from opening Security Manager To assign a password to the Admin user use the following steps 1 If you are not already logged in as the Admin user select the Admin user name from the User name drop down list and click OK TaxWise displays the Select Package window Double click the tax package you want to open Click the Tools menu and click Utilities Setup Opt
21. Brint Cancel Subject Attachments Attach 2 Enter the EFIN to which you wish to send the message subject of the message and body of the message 3 Toattach a file s to the mail message click the Attach button TaxWise displays the Select File to Attach window Select File to Attach Look in O Guest a on EG za 01222222 222 My Recent i 01232323 232 Documents f 0r333333 393 opii m sackuP LzH Desktop E HISTORY DAT 110404 pid 1104067 prd E IBank pfd a ReturnListOptions dat UserSetup ini My Documents My Computer a File name Ss E My Network Files of type All files Places 4 Highlight the file you wish to attach and click Open 199 Chapter 16 Sending Mail With TaxWise TaxWise attaches the file to the mail message as shown below Options Compose Send Message Destination Send To EFIN 123456 Address Send Note Select Address to send to multiple EFINs Brint Cancel Subject lohn Doe Return John Doe s tax retum Attachments 01333333 333 Attach Clear Open Select Open to retrieve a previously saved message to resend or send toa different recipient Save Press Alt S or click Save to save the message and the addressee s You must give each message a unique name You must save the message in order to later retrieve it for reading editing and or
22. CL Use with 1120C Corporation returns English version This letter handles state mailing addresses and payments 1120S Letter CL Use with 1120S Corporation returns English version 5500 5500EZ gt r Letter CL Use with Form 5500 or 5500EZ English version Bus 6x9 Mailer CL a a with the 6 x 9 tax return filing envelope from Bus EstPayEnv CL Coordinates with the estimate filing envelope from Nelco Bus Folder Cov No Pocket CL Coordinates with Folder 52 no pocket from Nelco Bus Folder Cov Coordinates with FL53 and FL55 pocket folders from Nelco Pocket CL Bus Lrg Env CL Coordinates with the 9 x 11 1 2 tax return filing envelope from Nelco Businase Cover Use as acover sheet for 1120C 11205 1041 1065 990 5500 5500EZ returns Does not coordinate with any die Sheet CL 5 cut folder English version BusRetMailer Tall CL Coordinates with the 9 x 11 1 2 Tall tax return filing envelope from Nelco BusResMailer Coordinates with the 9 x 11 1 2 Wide tax return filing Wide CL envelope from Nelco Ind 6x9 Mailer CL A a with the 6 x 9 tax return filing envelope from Ind EstPayEnv CL Coordinates with the estimate filing envelope from Nelco Ind Folder Cov No f Pocket CL Coordinates with Folder 52 no pocket from Nelco eee re Coordinates with FL53 and FL55 pocket folders from Nelco Pocket CL Ind Lrg Eng CL Coordinates with the 9 x 11 1 2 tax return filing envelope from Nelco Ind Org Mailer C
23. Cl roscer Cl tosowr C 1040NREZ t 1040P92 B rows Check one E Spanish forms onthe screen and printed C Spanish forms printed oriy Main Information Sheet 2000 Sel Your firstname il Last name Suttix Your SSN It fling a JONT retum enter your spouse s Fest name Intial Last name if different from yours Spouse s SSN 1 PES Mailing address Name ine 2 Use lt Prep Notesfafasdisafse Misc Ferme RESIN wkt E Summary V Letterf1040 Letter Taxpayer s occupation eee eeeeeee Spouse s occupation eee eee ee Foreign Address Enter the primary taxpayer s first name middle initial last name and suffix Jr Sr HI etc Punctuation is not necessary When filing electronically the only punctuation allowed in the name area is a hyphen The name must match the taxpayer s name on his or her Social Security card The IRS will reject the retum if the taxpayer s name and Social Security Number do not match the information on file with the Social Security Administration Form 21 Batch 10_ Seq 0 Name 11 11 1111 10 21 2010 14 94 PM_In Return 80 minutes and 35 seconds ee Note that there is a delay of approximately 54 seconds between when a return is opened and when the time in return shows up _ TaxWise also displays the time in return for each return on the Main Information Sheet or page one of the primary tax form and on the Payments tab of the Query Results dialog box The t
24. D UTSO9 USERS Admin 3 Click OK TaxWise carries forward tax form defaults for all packages If you edited all the tax form defaults in the previous version of the software and none of that information has changed no further editing is required at this point The following message displays once the carry forward process is complete Status i 200 Process complete Chapter 4 Using Administrator Features Configuring Defaults As the administrator you can define several different default behaviors that you want to carry over to all of you TaxWise users including Entering your price per form and or price per hour on the Price Sheet which allows TaxWise to calculate your fees and print an invoice with each return Entering information on forms that you want included in all tax returns such as your office name and address and your EFIN on Form 8879 this will save you from unnecessarily re keying the same information on each tax return Creating user defined history lists Creating a list of Return Stage Options which you can use to flag returns that may be waiting for taxpayer information not paid in full paid in full or other designations that meet your business needs Adding a cover sheet or slip sheet to print with every return Adding or creating a client letter to print with every return Creating Private Forms lists Not all of these tasks are required however it is important for you to under
25. If you are logged in as the Admin user select the user name containing the file s you want to select from the Look in drop down list The Admin user can select from any user name Other user names will be able to select files only from their own user folder and the Look in drop down list will be grayed out In the Show box click the arrow to display a list of file types Select the type of file you are looking for To display all files select All The files of the type you selected will appear in the File List In the Action box select Move Files to Another Location Select the file s you wish to move from the File List To select all files press Ctrl A To select sequential files click the first file hold down the Shift key then click the last file To select non sequential files click the first file hold down the Ctrl key then click the other files Select the user name to which you wish to copy the files from the Move to drop down list To move files to a location other than to a user folder click the Browse option from the Move to drop down list 90 Chapter 6 Using Return Explorer TaxWise displays the Select Destination Path dialog box Select Destination Path Location CAUTSIONUSERS Dives lt Local Disk C Directories S Local Disk C uTs10 OB dmin 9 Guest O Training Ok Cancel Help 7 Navigate to the location where you wish to save the file s and cl
26. Import Action io Import from file Export From Employer Database Export ko lc AUTS1O Employer tbk Ta 3 Inthe Export to box click the Browse Bl button TaxWise displays the Browse dialog box My Recent Documents CLetters i Control Database Decision Trees Email Export Desktop My Documents Import 3 Laser QLoss maleox D My Network File name Places My Computer Files of type a ea D PacketFiles PDF O PrintManager PROFORMA PRTDCHK ORAL Reports O SoftwareLicense SPOOLER TRANSMIT TWHomepage COTWTECH UPDATES Users VERSIONING gt Employer tbk Open All files Cancel 4 Navigate to the location to which you want to export the file and click Open Click Begin 6 When the export is complete take the removable media to the computer that needs the database Importing the EIN Database To import the EIN database use the following steps 1 Insert the removable media into the drive 2 On the Tools menu click Export Import EIN Database 195 Chapter 15 Backing up and Restoring Returns TaxWise displays the Export Import dialog box Export Import Action C Export to file Import to Employer Database Import from C UTS10 Employer tbk 3 Select Import from file Cancel The Export to box changes to Import from za 4 Inthe Import from box cl
27. Include erased returns Ending date zj Print gray bar Date NoDateFiter Sort Order User name Sort by primary SSN Preparer ID Sort by primar last name State efiles only Select state Sort by DON Stating DCN 000000 00000 1 2 Ending DCN 999993 939999 1 Label Options jz More Options r Print filter information on reports Top Margin inches 0 2 Left Margin finches o2 Close Help The following table describes the various criteria from which you can choose Option Description __ S Startin The default starting date is January 1 2011 Choose any other date g you want by clicking the Calendar button or by typing the date in the date starting date box The default ending date is December 31 2011 Choose any other date Ending date you want by clicking the Calendar button or by typing the date in the ending date box The default date criteria used is No Date Filter however you can decide what type of date the starting date and ending date criteria will use Click the date drop down list and choose the date filter you want Enter a specific user name to generate a report of returns in the subdirectory of this user only Enter a Preparer ID to generate a report including only returns with Preparer TD this Preparer ID in the Preparer ID entry 182 Chapter 14 Working with Reports Option Description i O State e files To include only returns with a specific state e fi
28. Indvidual Income Tax 1040 P52 1040AP91 Federal US Individual Income Tax 1040A Pg 1 1040892 Federal US Individual Income Tax 10408 P92 6251 Po2 1040S g1 Federal 2011 Estimated Tax Vouchers Pg 1 104085 P52 Federal 2011 Estimated Tax Vouchers P2 1040E5P93 Federal 2011 Estimated Tax Vouchers P3 erami ig 1040E5Pg4 Federal 2011 Estimated Tax Vouchers Pg 4 D samy 1090E2 Federal US Individual Income Tax 104062 Lette 1040 Let 10409R Pa Federal Nonresident Alen Income Tax Pa 1 1 Pice y Prep Notes afasdisafse Misc Foms ad Fom Display Fom List CueE10 a eee Tris Fom F10 Main Information Sheet This return con be fled on Form sna iT oa roez C1108 Check one C Spanish forms on the screen and printed C Spanish forms printed only Your firstname nial Last name Suttix Your SSN It fling a JOMT retur erter your spouse s Sal Fst name Intial Last name if different from yours Spouse s SSN Form 21 Batch 98 Seq 0 Entry 0 14 11 1111 10 21 2010 4 20 PM_In Return 71 minutes and S6 seconds 3 Doone ofthe following e Select the second form you want to open from the Find a form list e Click the second form you want to open in the Tree TaxWise displays the second form in the top half of the workspace ME TaxWise 2010 1040 Individual Guest 111 11 1111 Reports Communications Tools Non Tax Products Help Sro af s Z 8 g etenn Naa ee e eE Betlan ieren Dips mS Kib 17 Ue Ga ad Fex
29. Print To set defaults for the Classic Print mode use the following steps 1 Click the File menu point to Classic Print and click Set Classic Print Defaults TaxWise displays the Select Print Defaults dialog box i Select Print Defaults Use right click to change number of forms to be printed fe 1 1040E2 Ey 1 1045 Wwkt 1 1 P S List SchR Pg 2 11040NR Pg 1 1045 Wkt 2 1K1P S Sch SE TP 1 1040NR Pg 2 SchA Pg1 B1 K1 E T Sch SE SP 1 1040NR Pg 3 Sch Pa2 E1 SchE Dup W2 1 1040NR Pg 4 Detail E1 Sch EIC F S Tax Pd E1 1040NR Pg 5 SchB E1 Sch EIC Wkt Ww2G fy 1 NREZ Pa 1 SchC Pg1 E1 SchF Pg1 Ww2GU 1 NREZ Pg 2 SchC Pa2 E1 SchF Pg2 W2PR E1 104055 Pg 1 Sch CEZ E1 SchH Pg 1 FEC 1104055 Pg 2 SchD Pq1 E1 SchH Pg 2 970 Pq 1 110407 Sch D Pg2 E1 SchJPg1 970 Pa 2 11040x Pa 1 Sch D Wkt1 E1 SchJPg2 982 11040x Pg 2 Sch D Wkt 2 E1 Schl 1098C B1 1045 SchE Pg1 E1 Sch M 1099G Wkt E1 1040ES Pg 4 B1 1045 Sch SchE Pg2 E1 SchR Pg 1 E1 1099 MISC lt gt Increase decrease lt Increase dectease lt Ega all nonzero items _ selected items _ OK Cancel Help Notice that TaxWise displays the default number one 1 to the left of each form a name If you accept the default TaxWise prints one copy of each completed from in the return TaxWise does not print incomplete forms 2 Select the form s for which you want to increase or decrease the quantities to print ee Select multiple forms by holding down the Ctrl
30. Sheet and other forms are yellow green or red with varying background colors The following table describes the default color coding included with TaxWise Color EAR TaxWise calculates these entries with information from supporting Yellow forms You cannot type data directly into a calculated entry or delete the calculated value unless you override the calculation Green These entries are non calculated and you can type data directly into them These entries are required for e filing TaxWise marks certain entries as required to assist you with preparing a complete and accurate tax return These entries must be complete for TaxWise to check off the form as complete on the list of forms in the Tree When you type data in arequired entry TaxWise displays the text in green and converts the entry to a non calculated entry Gray underline or red text on a gray background White Text on a red These entries are entries that have been marked as estimated by the background preparer TaxWise does not check off a form that contains an Classic estimated entry as complete on the list of forms in the Tree only Black text in a yellow block Classic only These entries are calculated entries that have been overridden by the preparer These entries have scratch pads linked to them To open the scratch pad press the F9 key while you are in the entry 117 Chapter 7 Working with Tax Returns Working with Calc
31. TaxWise Scan amp Fill Export and Import Procedures Exporting from TaxWise Scan amp Fill being exported to your TaxWise software Make sure that the document is accurate and necessary editing corrections have been made before you export the files Also before you export any scanned files to TaxWise be sure that you have first set up your Export Directory in the TaxWise Scan Fill Settings under the Tools menu Yay Any scanned documents must be moved to the Active Clients directory before Click the top level folder for the client whose data you wish to export are on a folder below the top level you will not have the option to export The 1 me You must be on the top level folder before the Export option is available If you option will be grayed out 2 Do one of the following e Click the File menu and select Export to TaxWise e Click the Export icon on the taskbar e Press Ctri J TaxWise Scan Fill displays the Export dialog box Select the correct tax year from the Tax Year drop down list Click Browse to select the correct export directory UTS10 Import Once the directory is selected click OK ee E Click Export 210 Chapter 17 Importing Return Data Importing TaxWise Scan amp Fill Data To import scanned documents into TaxWise use the following steps 1 Open TaxWise 2 Create a return for the client whose data you wish to import 3 With the return open click the File menu point to Import
32. TaxWise database sos SAFa Chapter Getting Started After you have completed the setup portion of your installation you can log in to TaxWise and begin maneuvering through out the program Starting TaxWise If you are not at the Login page double click the TaxWise icon on your desktop 23 Chapter 3 Getting Started TaxWise displays the Login page ME TaxWise 2010 File Edt Form view Reports Communications Tools Non Tax Products Help Home Taxwise Web IRS Manage Students Student Lessons Support Site Knowledge Base TaxWise Blog GA DOR E E TB ojis I Back Retresh Home TaxWise Toxwise Login User name p Show Release Notes Look here to view the latest release notes for TaxWise Password 1 f Approval Information Find out if you are ready for tax season Click any of the links belaw to check on your status 2010 CCH Small s All Rights Reserved Li t 1ojeiizo10 12 01 PM To take full advantage of all the features on this page you must have an active Internet connection The following table describes the tabs on the Login page The Home tab takes you to the login page If you are already signed in it automatically takes you to the home page where you can access all your user and administrative features including creating and accessing returns printing checks sending mail etc Opens http www taxwise com the CCH SFS Web site Stay
33. User Names Before deleting a user name you must move or delete all of that user s live tax returns using Return Explorer TaxWise also suggests making a backup of all returns prior to deleting them If the user has only prepared training returns in the Training group you do not have to move or delete the returns before deleting the user name To delete a user name in TaxWise use the following steps 1 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Setup menu and select Security Manager TaxWise displays the Security Manager dialog box 3 Click the Users tab TaxWise displays the Users tab of the Security Manager 4 Select the user name you want to delete and click Delete 80 Chapter 5 Working with Users and Groups TaxWise displays a message box similar to the following Confirm q Are you sure you want to delete user JANE No 5 Click Yes to delete the user name TaxWise displays the Security Manager dialog box If the user name you are deleting contains returns you will see the following dialog box n Information i First delete or move returns from this user 6 Click OK delete or move the returns and then follow these instructions to delete the user 7 Click OK to save your changes Restrict Report Access The Admin user has the ability to restrict access to the reports in TaxWise for each user The Admin user can
34. Utility If you want to view specific information such as demographics and income or determine the status of a return you can use the Query Results dialog box To open the Query Results dialog box press the F7 key while you are in a return or click the Tools menu and click Return Status TaxWise displays the Query Results dialog box Query Results John Doe 4P 1114114111 123 Main Street IE ROME GA 30165 Filing Status 1 Dependents D Brint County Print Label Income Information Eamed Income 25 000 Federal AGI 25 000 Computed Tax 1 993 ees Taxable Income 15 650 Tax withheld 2 500 Payments Credits 400 Est Tax Paid 0 EIC 0 Refund Due 967 General Checks States Extension Reject Payments Diaw Retum Information E File Information Classic Bank Products Pkg Rtn Type 1040 0ther NO IRS FILE CREATED RAL NOT APPLIED FOR Created 10 21 09 22 Refund Status NONE App sent Last Edited 10 21 1209 Created Disb Method Check Printed 10 21 1308 Batched Approved Loan Amt Stage Sent to UTS Fee Dep Date User name GUEST Ack from UTS Fee Amt Pd Prep ID Sent to IRS IRS Dep Date Piep Fees 0 00 Ack from IRS IRS Dep Amt File Name 01111111 111 Ack Processed ST Dep Dale RTN ST Dep Amt ACCT Wal ass The Query Results dialog box displays information from the tax return database To print the information screen click the Print button The Query Results dialo
35. and select Import Return Data TaxWise loads the data you imported from Scan amp Fill into the open return 211 212 Index Administrator Features Adobe Aligning Checks Backup adding to previous starting anew Bank Applications correcting rejected Bank Products Audit Shield DDR DDRAL ERC FeeCollect Instant RAL RAL tasks Browser tabs creating new for documents Calculator Carry Forward loading data into return prompt if return not carried forward Carry Forward Admin Defaults Carry Forward Prior Year Setup Information Checks aligning printing reprinting voiding Client Diary Client Letter adding templates edit menu introducing letter menu modifying template previewing template printing template removing template standard templates 49 47 168 189 192 189 179 167 168 168 168 167 168 167 167 168 31 32 119 94 97 97 51 14 170 168 170 175 172 126 135 141 136 135 136 144 142 143 144 138 toolbars Client Letters Configuring TaxWise EIN Database exporting importing Electronic Filing understanding Entries calculated color coded completing estimated Flagging Last Year s Clients Font Problems Forms adding child and parent linking moving around removing switching parent Getting Started Groups actions adding default deleting modifying Help contents tab context sensitive F1 contextual favorites tab IRS ins
36. at the top of the Find a Form list and TaxWise lists all the available forms To go back to your Private Forms list click Use Private Forms at the top of the Find a Form list Selecting and Using a Pre Defined List TaxWise comes with three pre defined lists e 1040A which contains only forms that you use in a 1040A return e 1040EZ which contains only forms that you use in a 1040EZ return e Bank which contains basic individual return forms but not bank application forms To use a pre defined list use the following steps 1 Open the return on which you want to work 2 Click the Add Form Display Form List tab TaxWise displays the Find a Form list ee You can also press the CtrI F10 keys to display the Find a Form list 3 Click Edit Private Forms 68 4 5 Chapter 4 Using Administrator Features TaxWise displays the User name Private Forms for package dialog box Select a Private Forms list from the drop down list in the 3 You can start with a pre defined or saved Private Forms List box Click OK TaxWise returns you to the tax return you opened and displays only the list you selected Creating a Custom Private Forms List When creating a custom private forms list you have two options the Admin user can create a custom private forms list in Edit Tax Form Defaults or each user can create their own from within a return If the Admin user creates a private forms list in Edit Tax Form Def
37. current form to another form Auto Link Depreciation Worksheet Automatically links you to a depreciation worksheet if you have an appropriate parent form open or active in the return ee Enty Removes the last entry made in TaxWise Reverses the Undo Entry Text menu option Override Un override Copy Entry Text Cut Entry Text Paste Entry Text Delete Entry Text Overrides the current calculated entry with a manual entry Use extreme caution when overriding entries Replaces the override with the original calculated entry Copy the information from an entry box for future placement elsewhere within TaxWise Cuts the information from an entry box for future placement elsewhere within TaxWise This option removes the information from the current entry box Pastes information copied or cut in a previous operation into the current entry box Removes the information from the current text entry box Chapter 3 Getting Started Command Description Select All Selects all text Finn e Used in the Client Letter to find certain key words Find Next Used in the Client Letter to find the previously entered key word in find Replaces current key word with a different key word Go to Required Entry Object Assigns certain properties to images in the Client Letter The Form Menu Goes to the next blank entry that is required for e filing on the current form IS Add Form Disp
38. displays the following message Confirm P 175 This function will remove the entire form Continue 2 Doone of the following e Click Yes to remove the letter template e Click No to keep the letter template in the return You can also use the shortcut Shift F9 to remove a letter from the workspace Modifying a Standard Letter Template To modify a standard letter do the following 1 Add one of the standard client letters to a tax return 2 Click the Letter menu point to Save Letter and click Save As 3 Inthe File name box enter a different name for your letter such as My 1040 Letter 4 After saving edit the template to suit your tax practice Editing a client letter template is very similar to editing any word processing document You can cut copy paste and type in text You can use formatting tools on the Letter toolbar and Letter menu to change the font type size color and alignment of text You can use variables calculations conditions and conditional statements to add custom text in the letter for each client TaxWise Client Letters include state addresses for all states and all packages To learn more about customizing and creating letter templates refer to F1 Help 144 Chapter 10 Printing Tax Returns After entering the information into the tax forms is done you will need to know the basics of how to print the final product for the customers the IRS and for your ow
39. displays the name of the list you just saved under the Look For box If you did not save the list using a unique name TaxWise displays the list as a Use Private Forms Default Removing a Saved Private Forms List To remove a saved Private forms list use the following steps 1 Click the Add Form Display Form List tab TaxWise displays the Find a form list ee You can also press the Ctri F10 keys to display the Find a form list 2 Below the Look for box select Edit Private Forms TaxWise displays the User Private Forms for package dialog box 3 Click the Remove List button in the User Private Forms for package dialog box TaxWise displays the Select Forms List to Remove dialog box 4 Select the check box to the left of the list s you want to remove and click OK TaxWise removes the list s and displays a Status message box 5 Click OK TaxWise returns you to the User Private Forms for package dialog box It changes to Default 6 Remove the forms from the Your New Default List box and click OK TaxWise returns the Find a form list to the default view 70 Chapter Working with Users and Groups TaxWise has powerful tools that will enable the network administrator to manage network and program access efficiently thereby increasing productivity and maintaining protections and security on your customer s sensitive information Understanding Security Manager Before adding new use
40. fi Dependents i Print Courty Print Label Income Information Eamed Income 25 000 Federal AGI 25 000 Computed Tax 1 993 ae Taxable Income 15 650 Tax withheld 2 500 Payments Credits 400 Est Tax Paid 0 EIC 0 Refund Due 967 General Checks States Extension Reject Payments Diam 10 21 2010 Thursday 16 21 50 USER Guest John stil owes preparer fees from last year Add Note Save Note 3 Type your note 4 Click Save Note In order to save the note you must click the Save Note button before closing the Query Results dialog box _ Entering a Note from within a Tax Return To enter a note from within a tax return use the following steps 1 Click the Tools menu and click Client Diary TaxWise displays the Client Diary window F Client Diary File Edit Help 3 elal 2 Click the New Entry button to add a note 127 Chapter 7 Working with Tax Returns ee TaxWise automatically enters the date time and user name in the text box 3 Type your note following the user name 4 Click the Save Notes button to save the note 5 Toclose the Client Diary click the Exit button ee TaxWise always places new notes at the top of the text box Performing a Quick Search for Return Status To perform a quick search use the following steps 1 Open TaxWise and log in 2 With or without a return open click the File menu and click Search Query for Taxpayer
41. have user rights to the user name under which the return originated If it is disabled it is because you have another return open 129 Chapter 7 Working with Tax Returns Using the K1 Pass Through Feature Loading K1 Information into a New 1040 Return To load a K1 into a 1040 return use the following steps 1 2 3 4 5 Complete a 1041 1065 or 1120S return including the appropriate K1 s Start a new 1040 return Add a K1 for the taxpayer Enter the business name and the EIN TaxWise displays a message box similar to the following Confirm P A matching K1 from another retum was found would you like 8 to import the data from the K1 Click Yes The information from the 1041 1065 or 1120S return loads into the K1 in the 1040 Updating Kis in 1040 Returns after Changes To update an existing K1 use the following steps 1 2 3 Make the changes to the K1 in the 1041 1065 or 1120S return Open the existing 1040 return Click the Form menu and click Import K1 Form Data TaxWise displays a message box similar to the following Confirm Warming Importing K1 data will overnite existing K1 data z Do you wish to import anyway TaxWise loads the new data into the 1040 return Using the Depreciation Worksheets The depreciation worksheet allows you to enter asset info choose depreciation method and class and automatically choose the recommended depreciation method based on the type
42. in Spanish The file name of the individual cover sheets are e Indiv Cover sheet CL e Spanish Indiv Cover Sheet CL The file names of the business cover sheets are e Business Cover Sheet CL e Spanish Bus Cover Sheet CL These cover sheets should be used alone and not coordinated with any third party folders or envelopes To print one of these cover sheets with all returns you must add a client letter to your default tax return while in Edit Tax Form Defaults mode Using Client Letters as Slip Sheets TaxWise also includes several cover sheets and slip sheets that are compatible with folders and envelopes from Nelco They are programmed into TaxWise as client letter templates You can identify them by the product numbers that TaxWise uses as part of the file name for each one For more information on using client letters as Slip Sheets refer to TaxWise Help Working with User defined History Lists Understanding History Lists A history list is a drop down list on a form entry that is either pre defined user defined or built as the user enters data History lists that are built as you enter data are very useful for entering occupations and other data that is repetitive throughout your returns For example each time you enter a different occupation in TaxWise the occupation is added to the history list Depending on the view you choose Default or Classic and the other options you choose in Setup Options the behavior of the hi
43. launch Non Tax Products from within TaxWise If you purchased one of our Non Tax Products such as the Client Accounting Suite Document Manager Scan amp Fill or Fixed Asset Manager TaxWise displays the new Non Tax Products menu option This menu allows you to select the product you want to open and TaxWise opens it in a separate window Chapter 1 What s New in TaxWise 2010 New Client Letter Variables We have added new variables for use in the Client Letter You now have the ability to enter courtesy titles on the Main Information sheet of your 1040 and Puerto Rico returns With the new Greeting variable in Client Letters TaxWise will automatically enter the correct greeting on the Client Letter We also added three new variables relating to tax years You can use current year prior year and future year to further customize your letters Ability to accept payments through iTransact You receive client payments quickly and easily when you accept credit card payments through the iTransact service With an iTransact account you can offer your clients the option of using a credit card as a method of payment Paying by credit card is convenient for them and profitable for you Payments are received without the risk of insufficient funds associated with checks Chapter Installing and Configuring TaxWise TaxWise is a commercial tax preparation software program produced by CCH Small Firm Services There are several ways to install T
44. link from a field to a supporting form and is an QuickLink Icon _ alternative to pressing the F9 key Anywhere you see the QuickLink icon you can link to another form Q Some visual cues are not available in certain color schemes 48 Chapter Using Administrator Features The Admin user name gives complete control over TaxWise The Admin user can perform tasks that no other user can including the following Setting global tax form and print defaults that will be used by all user names in the system this feature allows the administrator to set up these defaults only once rather than at the individual user level Using Security Manager to add user names and groups to TaxWise Restricting access to almost any task in TaxWise by creating groups assigning a limited number of actions to each group and assigning user names to the restricted groups Opening editing printing and if applicable creating e files for and transmitting the tax returns of all users other users only have access to their own returns Moving renaming and deleting all other users tax returns Moving copying or deleting other TaxWise files such as Tax Form Defaults and print defaults Creating user defined history lists drop down lists and return stages for any entry in TaxWise that does not already have a pre defined list Limit access to the reports in TaxWise for each user Access can be limited for following types of reports
45. logged in as the Admin user to open Security Manager You cannot assign access to Security Manager to any other user name To open Security Manager use the following steps 1 Click the Tools menu and select Utilities Setup Options TaxWise displays the Utility 2 Click the Setup menu and select Security Manager TaxWise displays the Security Manager dialog box Security Manager Change security settings for Groups Users Group name Description GR Administrators Administrators have complete and unrestricted access to all syste Demo Contains limited access to the system functionality GB InterviewLsers Super User privileges with the exception that every retum is starte RetumManager Super User privileges plus view edit of all retums Superlser Super Users have complete and unrestricted access to all systen Training Training has restricted access to system functionality Cancel Notice that TaxWise displays a list of existing groups and a short description of ee each on the Groups tab You can assign a password to the Admin user name so that unauthorized users ee cannot log in with that user name and make changes in Security Manager Do not forget the Admin user s password there is no way to recover it if you forget it If you lose your Admin password contact Customer Support for assistance as fs Chapter 5 Working with Users and Groups Understanding Default Groups The
46. made will only affect subsequent new returns in this S user and package Continue Click OK 4 Clickthe Add Form Display Form List tab and type Price in the Look for box The Price Sheet is highlighted in the forms list 5 Double click the price sheet or press Enter TaxWise adds the price sheet to the Tree under Misc Forms and opens the price sheet in the workspace 6 Inthe first four lines enter any office information you want to print on each invoice Possible entries include the name and address of the office and office telephone number Do not make changes in the second set of four lines nor in the section calling ee for invoice number invoice date SSN and telephone number TaxWise fills these entries with information pulled from the tax return _ 7 Enter your price for the various forms and lines on forms listed e Enter only the Prepared by columns e Donot make changes to the No column TaxWise calculates this number for you e Enter the states you use most often in the State Returns section 8 Atthe bottom of the page enter your charge per hour in the Total charges by time line if applicable ee Do not enter the minutes charged TaxWise calculates this number 9 Enter the sales tax rate for your area in the Sales Tax line 10 Leave all other entries blank for future use for the individual return 11 Click the File menu and click Close Return or click the Close Return icon To num
47. not change the displayed check number The numbers TaxWise prints on the checks start with the number indicated and continue to print in numeric order _ If TaxWise displays a warning message even though you entered the correct ee starting number click Yes to have TaxWise accept the number you entered then continue as follows 5 Click OK ATL Chapter 13 Working with Bank Products TaxWise displays a simulation of the first check and the data that will print in the Check Display dialog box Check Display 1 Date 10 21 2010 PayTo TESTING amp MARY K RIVER Amount 8 709 00 Memo 23210 1002 BintGe Check Continuous Prim Cancel Hep 6 Verify the accuracy of the check number name SSN and amount and do one of the following e If everything is accurate click Print One Check if you have only one check to print or Continuous Print for multiple checks e If there are errors click Cancel to close the check print session correct the error s and repeat steps 1 5 If you print checks one at a time TaxWise displays each check before it prints If you select Continuous Print TaxWise does not display the checks before printing them Once you have printed a check TaxWise records that the check number from your check stock has been used and has a status of Printed and the check printing session cannot be ended until you transmit the check print data file to the CCH SFS EFC which fo
48. s return is open press the F7 key 151 Chapter 10 Printing Tax Returns TaxWise displays the Query Results dialog box Query Results John Doe 123 Main Street ROME GA 30165 County Income Information Eamed Income AGI Taxable Income Papments Credits EIC 25 000 25 000 Computed Tax 15 650 Tax withheld 400 Est Tax Paid 0 Refund Due P tit IE Filing Status Federal 1933 2500 0 967 General Checks States Extension Reject Payments Diaw Retum Information Pkg Rtn Type Created Last Edited Printed Stage User name Prep ID Prep Fees File Name RIN ACCT E File Information NO IRS FILE CREA Retund Status Created Batched Sent to UTS Ack from UTS Sent to IRS Ack from IRS Ack Processed 1040 Other 10 21 09 22 10 21 13 09 10 21 13 08 GUEST 0 00 044444404 TED NONE 5 D 1 Dependents 0 Classic Bank Products RAL NOT APPLIED FOR App sent Disb Method Approved Loan Amt Fee Dep Date Fee Amt Pd IRS Dep Date IRS Dep Amt ST Dep Date ST Dep Amt Check Print Print Label Wal ass 2 Click the Print Label button TaxWise opens the Label Criteria dialog box Label Criteria Starting Style Starting Label Aow Starting Label Column Copies Label Label Options Print phone number Top Margin finches Left Margin inches 5160 gt 1 J 1
49. status of the Run Return Diagnostics current return This is only as current as your last database update Switch to While inside a tax return this menu option allows you to switch to Interview the Tax Interview for the client you have open z Allows you to enter a text entry about the current return Entries Client Diary made here will carry forward to next year Calculator Opens the calculator 40 Chapter 3 Getting Started Command Description Make e files Runs diagnostics and makes e files for a group of returns selected from a list Returns cannot be edited using this option Make Extension e files Makes e files for submission of extensions You cannot edit returns using this option Allows you to add new browser tabs to TaxWise The default browser tabs include www irs gov and the Customer Support site Knowledge Base You can add as many new browser tabs as you want Utilities Setup Opens the Utility Features of the Utility are discussed Options throughout the user guide Enables TaxWise to automatically connect to the Electronic Filing Schedule Ack Retrieval Center and pick up any available acknowledgements at scheduled intervals This option is only available to the Admin user Browser Tabs Allows you to enter information on tax forms that TaxWise will automatically enter on every return you create after the change is made This option is only available to the Admin user Edi
50. tab of the Query Results dialog box Query Results TESTING amp MARY K RIVER 55N P 232104002 6 0186 97 8979 OK 11 GREEN OKAS RD Phone E 705 2323476 D 706 592 6545 m SHONGALOO LA 71072 Filing Status ie Dependents D Print County Print Label Income Information Eamed Income 35 000 Federal AGI 35 000 Computed Tax 1633 ae Taxable Income 16 300 Tax withheld 3542 Papments Credits 0 Est Tax Paid 0 EIC 40 Refund Due 8 709 General Checks States Extension Reject Payments Diaw Auth Printed Type Check Number Check Amount Cleared 75 10 21 2010 PRIM 2 8 709 00 The Auth date printed check number and check amount are displayed in the dialog box at the bottom Correcting Rejected Bank Applications Occasionally the bank will require that certain information on a bank application be corrected before a bank product is approved TaxWise notifies the customer in the acknowledgement that a bank product application has been rejected by the bank To correct the application use the following steps 1 Doone of the following e Click the Bank menu point to Maintenance Setup and click Fix Rejected Bank Apps e Click Incomplete Tasks on the home page and click Bank Application Corrections Needed Look at the top of the form that opens for a message telling you which Re information to correct 2 Correct the required information TaxWise guides you through transmitting the
51. the Communications menu and click Send Client to Client Mail TaxWise displays the Compose Send Message dialog box 2 Click the Open button TaxWise displays the Select File to Retrieve dialog box Select File to Retrieve a Cancel Help For a message to be available in the Select File to Retrieve dialog box it must first be saved Click the message you want to open and click OK TaxWise displays the message in the Compose Send Message dialog box 3 Edit the message as necessary 4 Add addressees as necessary 5 Click Send Printing a Message To print a message create the message as you normally would and click the Print button TaxWise sends the message to the default print device you selected in Printer Setup Chapter 16 Sending Mail With TaxWise Getting Acks Mail and Updates To get Mail use the following steps 1 Doone of the following e Click the Communication link on the left side of the home page and click Get Acks Mail and Updates e Click the Communications menu and click Get Acks Mail and Updates TaxWise displays the ELECTRONIC FILING CENTER dialog box ME ELECTRONIC FILING CENTER TaxWise Professional Tax Software Copyright 1996 2010 Universal Tax Systems Inc a CCH company All rights reserved Connect Details Print Information Help Close Session information There was no mail to toss The commmications session failed P
52. the codes for all rejects in that return print the corresponding IRS acknowledgement On the Payments tab you can view and post payments to the invoice and print a copy of the invoice You can view notes and add notes about the client and the return of the Diary tab This is a convenient method for recording pertinent information that would not otherwise be included in the client s return TaxWise assigns each return a page in the client diary and you can add as many notes as you want for each return v 9 lt 3 D 3 er wv At any time you can print the Query Results dialog box by clicking the Print button Working with the Client Diary The client diary feature is a convenient method for recording pertinent information that would not otherwise appear in the taxpayer s return Each return is assigned a page in the Client Diary You can add as many notes as you like to each return You can add a note to a Client Diary in two ways e Click the Diary tab on the Query Results dialog box e While the return is open click the Tools menu and click Client Diary Entering a Note from Query Results To enter a note from the Query Results dialog box use the following steps 126 Chapter 7 Working with Tax Returns 1 Click the Diary tab 2 Click Add Note TaxWise automatically inserts the date day time and user name Query Results John Doe PF att 5 123 Main Sheet E 0 ROME GA 30165 Filing Status
53. the letter and Undo reverts to the previous value Find 24 Searches for the specific text in the letter e Opens the Select Variable dialog box so you can Insert Variable place variables in a letter you are creating or editing ay z s Spell Check Searches for misspelled words in the letter text Saves changes to the open letter If the open letter is one of the standard letter templates TaxWise asks Save you to give the letter a new name If the letter is not one of the standard templates TaxWise asks if you want to replace the existing letter Display Letter as if Switches the letter from edit mode to print preview Printed mode i int previ it mode Edit Template Switches letter from print preview mode to edit mode 137 Chapter 9 Working with Client Letters Client Letter Formatting Toolbar Button Description Font and Size a Tanes Neu Haman I 124 Applies the font and size to selected text Bold Italic Underline Formats selected text as bold italic and or underlined or removes the formatting Font Color Applies a different color to selected text Applies a different background color to Background Color selected text Text Alignment Aligns text with the left margin the center of the page or the right margin Places a bullet character beside each Bullets paragraph or removes the bullet formatting Superscript and Subscript Formats selected text as superscript fe above the baselin
54. the screen hover your mouse pointer in the Title bar press and hold the left mouse button and drag the window to a new location You can now open TaxWise Help resize and reposition the Help window in the same way so that you can see both at the same time If the screen is not large enough to see both at the same time you can place them so they overlap To bring one of the windows to the front for viewing simply click anywhere in the window or Title bar Visual Cues in TaxWise When a form is active TaxWise displays several visual cues to help you complete the form The following table describes some of the common visual cues Visual Cue Description O 3 Displays the active TaxWise tax year active package user Title bar name and tax return SSN 47 Chapter 3 Getting Started Visual Cue Description _ Form shading ta applies a highlight or shade to the open form in the Indicates the line in the form where the cursor is currently Focus box located Whether you see a white focus box with a drop shadow and or arrows or a combination focus box with arrows depends on which view you are using Status bar left Displays the form batch and sequence numbers which may help you identify errors in rejected returns T Status bar Displays the active SSN current date current time and amount center of time the return has been open Context Sensitive Help Displays help for the fields on a form pane Allows you to
55. to Print and click Print Return s TaxWise displays the Select Returns to Print dialog box 2 Select the check box es for the return s you want to print You can also type the SSN of the desired return in the SSN EIN box TaxWise will highlight and select that return You can use this feature to select multiple returns if you know the SSN A You can click the Select All button to select all returns in the list 3 When you finish selecting returns click OK TaxWise displays the TaxWise Print dialog box 4 Click the Print to PDF button TaxWise displays the Select File Prefix and location dialog box E 7 I Select File Prefix and location Sle Please select pref and location for the filename which will be automatically generated by TaxWise File Prefix PO SaveTo CAUTSI0 SPOOLERS f Cancel Help 5 Click OK 149 Chapter 10 Printing Tax Returns TaxWise displays the following Status box Status i 75 Print file has been saved to C SUTSTONSPOOLER A PDF of a tax return is not encrypted You should not store the PDF outside of the UTS10 SPOOLER directory or email the PDF via unencrypted e mail Printing to Document Manager Click the Print to Document Manager button on the TaxWise Print dialog box to save the file to TaxWise Document Manager You will only see this button if you have purchased TaxWise Document Manager Printing Forms
56. to SFS Support 2 0 20222 000 2222s 197 Sending Client to Client Mail 2 22 198 Saving a Messag 0 ee eee eee eee ee ee ee eee 201 Addressing a Message to Multiple EFINs 201 Attaching a File to a Message 2222222 202 Moving a Return Sent by Another EFIN 204 Opening a Previously Saved Message 205 Printing a Message 2 2 22 ee eee eee eee 205 Getting Acks Mail and Updates 0 2 2 202 20 206 Importing Return Data __ 02 020 220 e eee 209 Client Write Up Export and Import Procedures 209 Assigning Tax Lines in Client Write Up 2 209 Importing Accounting Data 2 222 2 2200 210 TaxWise Scan amp Fill Export and Import Procedures 210 Exporting from TaxWise Scan amp Fill 2 2 eee eee eee ee 210 Importing TaxWise Scan amp Fill Data 20 22002 002 202 00 211 Chapter What s New in TaxWise 2010 Innovation in business is necessary to maintain the competitive edge the new changes in TaxWise listed in this section are designed to help you improve the speed and accuracy with which you deliver your final product to the customer thereby increasing the vitality and relevance of your practice New Forms for Tax Year 2010 The 1040 package inc
57. to the following Confirm 193 Caryforward data exists Load it gt 2 4 Click Yes to load carry forward data If there is carry forward data and you select Yes to load it the return loads at this point and you do not have to re key the SSN By default the Use SSN to name file feature is enabled If this check box a remains selected TaxWise automatically inserts the SSN in the File name box If this check box is de selected and the feature is disabled you must enter a different file name in the File name box this check box remains deselected you will not receive a prompt when starting a new return with a taxpayer SSN that was used in a return last year but not carried forward If this check box is selected and the feature is enabled you will be prompted when you start a new return with a taxpayer SSN that was used last year N By default the Prompt if Return not Carried Forward feature is disabled If _ Confirm a 147 Priotyear retum exists Do you want to cary it forward ed 5 Click Yes to carry forward and load data into the new return TaxWise displays the Main Information Sheet in the workspace Working with the Main Information Sheet If the package includes a Main Information Sheet you must complete it first before proceeding to any other form in the return The information you enter on the Main Information Sheet carries to other areas in the return Immediately after you c
58. to use and click OK TaxWise adds both the parent form and the child form to the return and opens the child from in the workspace TaxWise carries the totals from the child form to the parent form you selected Opening a Form by Linking At times you may want to open forms by linking from the parent form to the child form rather than by selecting a child form from the Find a Form list There are three ways you can open a child form by linking e Click the QuickLink icon next to the entry on the parent form e Press the F9 key e Right click an entry and selecting Link from the shortcut menu 111 Chapter 7 Working with Tax Returns Removing a Form To remove an unnecessary form from a return use the following steps 1 Open the form you want to remove 2 Doone of the following e Press the Shift F9 keys e Click the Remove Form tab in the workspace e Right click on the form and select Remove Form from the menu that displays TaxWise removes the form and returns you to the Find a form screen If you have attached scratch pads or supporting forms TaxWise displays a message window that lists the forms that will be removed and gives you the option to cancel the removal Delete Forms Delete all of these forms Sometimes you cannot remove a form For example if you used the Interview form and the answer to a question on the Interview caused TaxWise to load a particular form in the return you cannot delet
59. 0 00 0 00 0 00 000 4 Click the Edit button TaxWise makes the text boxes available for entry Note that after entering a payment amount press Enter and TaxWise displays the invoice number that corresponds to the return 5 Inthe Payment Date box do one of the following e Type the date you received the payment e Click the Calendar button to display a calendar from which you can choose the date you received the payment 6 Inthe Payment Type drop down list select the type of payment you received 7 Inthe Payment Amount box enter the amount of payment you received and press Tab or Enter 159 Chapter 11 Working with Invoices and Payments TaxWise calculates the amount due and displays it in the Amount Due column Query Results John Doe PF maani 5 123 Main Street E 0 ROME GA 30165 Filing Status A Dependents D Print Courty Print Label Income Infomation Eamed Income 25 000 Federal AGI 25 000 Computed Tax 1933 Taxable Income 15 650 Tax withheld 2 500 Payments Credits 400 Est Tax Paid 0 EIC 0 Refund Due 967 General Checks States Extension Reject Payments Diam Time in retur 00 39 19 Erased TEO N Total charges 150 00 Restored 10 21 11 33 Fees deposited by bank 0 00 Invoice No Payment Date Payment Type PaymentAmount Amount Due 75 00 75 00 75 00 500
60. 00 2 61 Editing Print Packets 0 0 0000022 eee eee eee ee 62 Watermark Options 0 0 000002 eee eee ee 62 Adding Forms to Print Packets 2222 2 63 Selecting Print Packets for All Print Sessions 64 Change Print Packet Settings for One Print Session 65 Setting Print Defaults for the Client Organizer 66 Setting Print Defaults for Classic Print 2 2 67 Creating Private Forms Lists 0 2 2 2 2 2 222222 2 68 Selecting and Using a Pre Defined List 2 68 Creating a Custom Private Forms List 2 00 00000 69 Removing a Saved Private Forms List 70 Working with Users and Groups 2 2 71 Understanding Security Manager 0 0 2 22222 71 Opening Security Manager 20 2 0 72 Understanding Default Groups 2 2 22 2 2222 73 Adding Groups a a a a eaa ee eee ee 74 Modifying Groups 222 222s 75 Deleting GroupS 2 0 0 see ee sec chee ee eee yeti es eee ees 75 Understanding Default User Names 2 2 2 222 76 ThevAdMin USE cceess Fes A tes sac chee EEE ENE Sae nia 76 Whe Guest USe Rink eet eigen s Pes Sa a e Pe oe eee te se 76 Fhe Training USer occu aac a vee aa ESE ie aa e E signee as e Eana 77 Adding User N
61. 3 Non Cash Charitable contributions if using Part B e Form 8332 Release of Claim to Exemption for Children of Divorced or Separated Parents e Form 8858 Information Return of U S Persons with Respect to Foreign Entities e Form 8864 Biodiesel and Renewable Diesel Fuels Credit e Form 8885 Health Care Insurance Credit for Eligible Receipts e Schedule D transaction listing e Copy of Divorce or Separation Agreement e Revenue Procedure 2009 20 Ponzi loss Chapter 7 Working with Tax Returns Entering Practitioner PIN Information To enter Practitioner PIN information use the following steps 1 On the Main Information Sheet enter the ERO PIN in the Self Select and Practitioner PIN s section Self Seleet and Practitioner PIN s ERO PIN for bath the Self Select and Practitioner PIN programs RE Check if using the Practitioner PIN method for e tling this income tax return or Form 4868 with direct debit What form s are you e tiling using PINS The income tax return Form 4868 without direct debit No PINs required Form 4868 with direct debit Form 2350 without direct debit Form 2350 with direct debit eC PETEA Ataa edike Eo arab Requires date s of birth above and 2009 original AGI or 2009 PIN F8 to change spouse AGI if incorrect Taxpayer s original 2009 AC MEM Spouse s original 2009 AGI ii OR taxpayer s 2009 PIN ED OR spouse s 2009 PIN GD 2 Select the check box for the Practitioner
62. 400 Est Tax Paid EIC 0 Refund Due Federal 1933 2 500 30 967 General Checks States Extension Reject Payments Diaw Retum Information Pkg Fitn Type Created Last Edited Printed Stage User name Prep ID E File Information NO IRS FILE CREATED Retund Status Created Batched Sent to UTS Ack from UTS Sent to IRS Classic Bank Products Al NOT APPLIED FOR App sent Disb Method Approved Loan Amt Fee Dep Date Fee Amt Pd IRS Dep Date 1040 Other 10 21 09 22 10 21 13 09 10 21 13 08 NONE Check Wl ass GUEST 3 Click the Payments tab Prep Fees File Name RTN ACCT 0 00 01111111 111 Ack from IRS Ack Processed IRS Dep Amt ST Dep Date ST Dep Amt 158 Chapter 11 Working with Invoices and Payments TaxWise displays the Payments tab Query Results John Doe P 111114111 123 Main Street IE ROME GA 30165 Filing Status 1 Dependents it Print Courty Print Label Income Infomation Eamed Income 25 000 Federal AGI 25 000 Computed Tax 1 993 Taxable Income 15 650 Tax withheld 2 500 Payments Credits 400 Est Tax Paid 0 EIC 40 Refund Due 967 General Checks States Extension Reject Payments Diam Time in return 00 36 20 Erased Print Invoice Total charges 0 00 Restored 10 21 11 33 Fees deposited by bank 0 00 Invoice No Payment Date Payment Type PaymentAmount Amount Due
63. Document Manager to PDF Private Forms Lists creating custom pre defined removing Proforma Query Results entering notes 185 185 186 146 125 126 Quick Search RAL Applications updating Registering TaxWise multiple locations Reports report criteria restrict access running and printing Restore Restrict Report Access Return Explorer actions file types opening using Return List alternating row colors filter options sort options Return Stage Options Scratch Pads printing using Search and Query Security Manager opening Self Select PIN Sending Mail with TaxWise Setup Options color setup company information general tab printer setup Starting a New Return Starting TaxWise Statements insert delete sort lines using Tax Form Defaults best practices changing configuring 128 179 179 20 20 181 182 81 181 189 193 81 122 123 122 125 52 52 55 52 editing 53 printing client letters with returns 55 Timer 123 Toolbar 28 U User Names 76 adding 77 admin 76 deleting 80 guest 76 modifying 79 training 77 v Visual Cues in TaxWise 47 Z ZIP Code Locator 120 change 120
64. FS Support To send a message to SFS Support use the following steps 1 Doone of the following e Click the Communication link on the left side of the home page and click Send Mail to SFS Support e Click the Communications menu and click Send Mail to SFS Support 197 Chapter 16 Sending Mail With TaxWise TaxWise opens a separate browser window and displays the following 2 Enter your email address subject of the message and body of the message 3 Toattach a file to the mail message click the Browse button TaxWise displays the Choose File window 4 Browse to the location of the file you wish to attach and click Open TaxWise attaches the file to the mail message as shown below Only one file can be attached per mail message If you need to attach multiple files they must be zipped into one 5 Click Send You will receive a response from SFS Support to the email address you provided when sending the mail message Sending Client to Client Mail To send Client to Client Mail 1 Doone of the following e Click the Communication link on the left side of the home page and click Send Client to Client Mail e Click the Communications menu and click Send Client to Client Mail 198 Chapter 16 Sending Mail With TaxWise TaxWise opens the Compose Send Message window Compose Send Message Destination Send To EFIN Address Note Select Address to send to multiple EFINs
65. H SFS software that is accompanied by an electronic copy of this Agreement This Agreement can Tee trinene ne OOU ORO malb mita fee bo amwa Tee N 1 accept the berms in the license agreement 1 do not accept the terms in the license agreement 7 Read the license agreement and click the radio button indicating that you accept the terms of the license agreement Chapter 2 Installing and Configuring TaxWise 8 Click Next to proceed The Installation Wizard displays the Destination Drive dialog box i TaxWise 2010 InstallShield Wizard Destination Drive Click Next to install to this drive or click the arrow to install to a different drive Install Tax Wise 2010 ta Ce Are you installing to a network drive or server O No Oves el 9 In the drop down box select the drive to which you wish to install TaxWise 2010 then do one of the following e If this is a stand alone install simply click Next By default the No radio button is selected for you e If you are installing to a network drive or this is a server installation select the Yes radio button enter a workstation number for this installation must be between 100 and 999 then click Next Chapter 2 Installing and Configuring TaxWise The Installation Wizard displays the Ready to Install the Program dialog box i TaxWise 2010 InstallShield Wizard Ready to Install the Program The wizard is ready to begin installation Click I
66. HEN U ADDRESS TPCITY FRNCOUNTEY GREETING IF RESSTATE and R2STID and NRSTID and PY1STID THEN Enclosed is your CURRENTYEAR Federal FORMTYPETEXT income tax return Most templates include conditional paragraphs that print only if they are appropriate to the tax return Variables calculations and IF THEN conditions that customize the letter for each client are enclosed in curly brackets for example COMPANY 4 Click another form in the Tree or click the Add Form Display Form List tab to open the forms list Notice that TaxWise lists the letter in the Tree with a blue check mark indicating that it is complete When you print the return the letter prints just like other complete forms in the return Adding More Letter Templates to a Return To add another letter to a return do the following e Right click on the existing letter in the Tree and click Copy Letter TaxWise opens a blank letter e Click the Letter menu and click Open Letter on the shortcut menu to open asecond template You can also use the shortcut Shift F10 while the existing letter is open to add a new blank letter to a return Previewing the Letter Template You cannot preview the letter if you are in Edit Tax Form Defaults because there is no client data to populate the variables To see how the letter template looks before you print it click the Print Preview button on the toolbar 142
67. L oe with the 9 x 11 1 2 organizer envelope from Use as a cover sheet for 1040 1040A 1040EZ 1040NR Indiv Cover Sheet CL 706 or 709 returns Does not coordinate with any die cut folder English Version IndRetMailer Tall CL Coordinates with the 9 x 11 1 2 Tall tax return filing envelope from Nelco IndRetMailer Coordinates with the 9 x 11 1 2 Wide tax return filing Wide CL envelope from Nelco 139 Chapter 9 Working with Client Letters Name Provides a privacy policy statement that preparers can use Privacy Policy CL for compliance with the Gramm Leach Bliley Act Public Law 106 102 effective November 12 1999 Puerto Rico Corp CL Use with Puerto Rico Corporation returns English Version puerto Rico Use with Puerto Rico Individual returns English Version English CL Puerto Rico Soc CL Use with Puerto Rico Partnership returns English Version Puerto Rico Use with Puerto Rico Individual returns Spanish Version Spanish CL Spanish 706 Use with 706 Estate tax returns Spanish version This Letter CL letter handles state mailing addresses and payments Spanish 709 Use with 709 Gift tax returns Spanish version This letter Letter CL handles state mailing addresses and payments Spanish 990 Use with 990 Exempt Organization tax returns Spanish Letter CL version This letter handles state mailing addresses and payments Use with 1040 1040A 1040EZ 1040NR or 1040NR EZ returns including returns wh
68. Operating Loss Comp 1098C Contributions of Vehicles Boats Planes 1116AMT PG 1 Foreign Tax Credit for AMT Tax 1116AMT PG 2 Foreign Tax Credit for AMT Tax 1116 PG 1 Foreign Tax Credit 1116 PG 2 Foreign Tax Credit 2210 PG 1 Underpayment of Estimated Tax 2210 PG 2 Underpayment of Estimated Tax 2210 PG 3 Underpayment of Estimated Tax 2210 PG 4 Underpayment of Estimated Tax 2848 PG 1 Power of Attorney 2848 PG 2 Power of Attorney AUREL PR 1 Inwertmant Pract Printer Setup Cancel He lt lt Remove All 2 Select the package for which you want to print forms from the Package drop down list TaxWise displays the available forms for the package in the Available Forms list 3 Click the desired form s under Available Forms and click the Add button TaxWise adds the form to the Forms to be Printed list ee To add multiple copies of a form change the quantity in the Copies dialog box _ To select multiple forms in the list press and hold the Ctrl key while selecting the desired forms 4 Toremove a form click it in the Forms to be Printed dialog box and click the Remove button ee To remove all of the forms click the Remove All button 5 Click Print TaxWise prints the forms as you specified Printing a Mailing Label You can print mailing labels for a client while the return is open To print a mailing label use the following steps 1 While the client
69. PIN as my signature on my tex year 2010 electronically filed income tax return Spouse s PIN MINING Enter E numbers other than all zeroes Daie EE 1 O authorize do not authorize to enter this PIN as my signature on my tax year 2010 electronically filed income tax return 5 The taxpayer and spouse MUST enter their PINs e The practitioner may NOT enter a PIN for a taxpayer using the Self select method e The taxpayer must complete and sign Form 8879 IRS e file signature Authorization BEFORE the return is transmitted Form 8879 must be kept on file for three years 6 Enter the current date em Do NOT use t od ay _ Practitioner PIN Method The Practitioner PIN method offers another signature option for use in preparing and transmitting Forms 1040 1040A and 1040 EZ This method also allows taxpayers to sign their return using a five digit PIN they select It does not require entry of the taxpayer s date of birth and prior year original adjusted gross income There is no age restriction on who can use the Practitioner PIN method everyone is eligible Taxpayers who are required to file the following forms must attach them to Form 8453 e Form 1098C Contributions of Motor Vehicles Boats and Airplanes e Form 3115 Application for Change in Account Method e Form 3468 Computation of Investment Credit e Form 4136 Credit for Federal Tax Paid on Fuels e Form 5713 International Boycott Report e Form 828
70. PIN method 3 Select the form you are e filing using the PIN The date must he entered below This is today s date MIM Taxpayer s PIN BB Enter S numbers other than all zeroes 1 Q authorize do not authorize ERO firm name EE o i His FI sry signature on my tax year 2010 electronically filed income tax return Spouse s PIN JING Enter S numbers other than all zeroes Doae EE 1 O authorize J do not authorize ERO firm name E o Ee this PIN as my signature on my tax year 2010 electronically fled income tax return 4 Allow the taxpayer and spouse to enter their PINs or enter the PINs yourself If the taxpayer agrees it is acceptable for the tax preparer to assign and enter the taxpayer PIN The taxpayer must complete and sign Form 8879 IRS e file signature Authorization BEFORE the return is transmitted Form 8879 must be kept on file for three years 5 Enter the current date ee Do NOT use t od ay 106 Chapter 7 Working with Tax Returns Working with Forms If you need to add a form to your return you can do so by using one of several methods Re While your cursor is in a tax form entry click the QuickLink icon or press the F9 key to link the form from which the entry s data carries Click the Add Form Display Form List tab in the workspace to open the Find a form list Press the Ctri F10 keys to open the Find a form list Press the Shift F10 keys to create a new blank co
71. Printer Setup Tab TaxWise displays the Printer Setup tab of the Setup Options dialog box The Printer Setup tab determines the print behavior of many TaxWise functions However there are some print behaviors not controlled by the Printer Setup tab include the following e TheE file Submission Report always prints to screen first You must print a paper copy by clicking the print icon at the top of the Print Preview screen e Reports print to screen unless you change the destination on the Report Criteria window To complete the Printer Setup tab use the following steps 1 To select a default printing method do one of the following e If you use an inkjet printer or if you have no problems with Windows printing select Windows Standard for the most common printers This is the default setting e If you have experienced problems with Windows printing select PCL Use this method if you are experiencing printer problems 18 Chapter 2 Installing and Configuring TaxWise 2 Select a default printer for each of the printing options by selecting a printer from each respective drop down list This list of printers is generated from the list of printers Windows recognizes as being attached to your system By default TaxWise displays your Windows default printer in each drop down list If you need to select a different printer or if you want to select different printers for each item select those from their respective drop
72. Printing an Open Form To print the form that is currently open in TaxWise use the following steps 1 Doone of the following e Click the Print Form button on the toolbar e Right click the form and click Print This Form e Click the File menu point to Print and click Print This Form 2 Doone of the following e Click Print Current Form to print an IRS acceptable copy of the form e Click Print Screen Image to print data as it appears on the screen ee You also have the option to add related worksheets scratch pads etc _ 3 Select the number of copies you want to print by clicking the up and down arrows in the Copies section and click OK TaxWise prints the form Printing a Blank Form You can print one or more blank copies of selected federal state bank and Client Organizer forms directly from TaxWise Blank copies of scannable state forms should not be printed since they are intended only for computer generated tax returns 150 Chapter 10 Printing Tax Returns Scannable forms completed by hand or with a typewriter are NOT acceptable for paper filing To print blank forms use the following steps 1 Click the File menu point to Print and click Print Blank Forms TaxWise displays the Print Forms dialog box I Print Forms Package 1040 Individual f Forms to be Printed Form Name Copies Available Forms 1045 Application for Tentative Refund 1045 SCH A Current Year Net
73. Report to Print window All available reports will still be shown in the Select a Report to Print window 83 84 Chapter Using Return Explorer You can use Return Explorer to move rename and delete tax returns and copy move and delete other files The admin user can copy and or move files on the system to another All other users can only select their files in their own user sub directories and copy or move the files to another location on the system Opening Return Explorer To open Return Explorer use the following steps 1 Click the Tools menu and select Utilities Setup Options TaxWise displays the Utility 2 Click the File menu and select Return Explorer Chapter 6 Using Return Explorer TaxWise displays the Return Explorer dialog box Return Explorer File List Fie Name SSN EIN Taxpayer Name Package Type Retum Type Preparer id 01111111 111 199 919 9911 Doe John 1040 Individual Efile Fie Options Show 1040 Individual Action Delete Files E Copyto Rename to Return Explorer When you log in as the Admin user you have access to files in all other users If you are logged in as any other user you have access to perform operations on only those files belonging to that user The following table describes the actions you can perform in Return Explorer Action Description S Copy Files to Another Location This action allows you to copy Tax Form Defaults P
74. River Ciy upoowN i 2 mmer E al Hele Print Finished Cancel 2 Read the on screen instructions and select the appropriate bank Q The defaulted TaxWise instructions are to Load the templates FACE UP and A SIGNATURE LAST that is printed side up with the signature line going into the printer last 3 Click the Print button TaxWise prints a simulated dollar amount and signature on one template 169 Chapter 13 Working with Bank Products 4 Look at the template you just printed and select the option in the above dialog box which best describes how the signature and dollar amount printed 5 Doone of the following e If the dollar amount and signature print on the back of the template and or upside down change the page orientation in the Paper Loading Instructions box e If the dollar amount and signature grids do not fit click the small arrows next to UP DOWN and LEFT RIGHT to move the grids and click PRINT to print another template Continue to make adjustments until the grids fit e If the dollar amount and signature grids fit inside the boxes as closely as possible click Finished Printing Checks The following items must be complete before you print a check e You must have received an acknowledgment containing a check print file from your bank and you must have processed it e You must have run Align Checks e Your printer must be turned on and ready to print e Your internet connection
75. Support feature but full customers can access it as well You can get all state updates at one time You can use the PPR Support option to restore authorization when a problem occurs with a return that has a state product agg Launches the IRS VITA Testing program Displays a message window that indicates the version number of your TaxWise software You must have this information available when you contact Customer Support There is an option in this window for System Snapshot System Snapshot displays information about your computer and system Getting Help in TaxWise TaxWise Help is updated several times throughout the year It is imperative that you have the most current version of the Help file on your computer Instructions for downloading Help file updates are included in the Customer Support Site Help file TaxWise offers you a number of different ways to get help or answers to your questions Using TaxWise Help When you open TaxWise Help you will see a window similar to the one below 43s Chapter 3 Getting Started E TaxWise Help TEK Desg Contents Index Search Favorites a Quick Reference for Tanwise Home Page Logging In The home pageallows you to quickly access frequently Uy The Home Page used tasks You can also access all tasks from the menus 2 peses on the menu bar from the buttons on the tool bar or with shortcut keys such as Ctrl N to start a new return You can see an explanation for each i
76. TaxWise For Tax Year 2010 User Guide TAXWIHISE User Guide 2010 CCH Small Firm Services All rights reserved 225 Chastain Meadows Court NW Suite 200 Kennesaw GA 30144 No part of this manuscript may be copied photocopied reproduced modified or distributed in any form or by any means without permission in writing from CCH Small Firm Services Information in this manuscript is subject to change without notice Any software described in this manuscript is furnished under a license agreement and may be used or copied only in accordance with the terms of the agreement CCH Small Firm Services is not engaged in rendering legal technical or other professional services Use of this manuscript or the information in this publication does not relieve the user of complete responsibility for the operation and functionality of its computers and or network for the maintenance and backup of all user data or for the preparation content accuracy and review of all forms THERE ARE NO WARRANTIES EXPRESSED OR IMPLIED INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE MADE WITH RESPECT TO THESE MATERIALS OR ANY OTHER INFORMATION PROVIDED TO THE STUDENT All trademarks are the property of their respective owners November 2010 Version 25 00 Table of Contents What s New in TaxWise 2010 00 2222s 1 New Forms for Tax Year 2010 0 0 000 000022 2 eee eee eee eee 1 InterviewUsers Group in Secu
77. TaxWise Web updated on the latest in TaxWise tax and accounting packages training and CPE credits and other professional resources TaxWise offers Opens http www irs gov the official Web site of the Internal Revenue Service Manage Allows the administrator to manage students in TaxWise Students University Student Launches TaxWise University and shows available student Lessons lessons 24 Chapter 3 Getting Started Opens support taxwise com the TaxWise Customer Support Web site You should visit this site often for news from CCH SFS and Site Knowledge the IRS to download state software and program updates and federal updates and to search the Customer Support Knowledge Base for answers to questions you may have In addition to the tabs you can also use the Browser toolbar to navigate the Web sites amp S Address d Back Refresh Home Gol The following table describes the buttons on the Browser toolbar Button Description S Back Displays the last page you visited Forward Displays thenext pagein thesequence Stop Stops loading the currentpase UUU Reloads the current page in order to display any changes made to it since it first loaded Home Reopens the start page for the active tab The following table describes additional features on the login page Option Description Show Release Opens to the release notes sent with the initial release of Notes link TaxWise Appro
78. TaxWise finds an exact match TaxWise displays the Query Results dialog box immediately The following illustration depicts the Query Results dialog box Query Results John Doe P mAn 5 123 Main Street E 0 ROME GA 30165 Filing Status of Dependents Courty Print Label Income Information Eamed Income 25 000 Federal AGI 25 000 Computed Tax 1933 e Taxable Income 15 650 Tax withheld 2 500 Payments Credits 400 Est Tax Paid 0 EIC 0 Refund Duel 967 General Checks States Extension Reject Payments Diaw Fletum Information E File Information Classic Bank Products Pkg Rtn Type 1040 0ther NO IRS FILE CREATED RAL NOT APPLIED FOR Created 10 21 09 22 Refund Status NONE App sent Last Edited 10 21 1209 Created Disb Method Check Printed 10 21 1308 Batched Approved Loan Amt Stage Sent to UTS Fee Dep Date User name GUEST Ack from UTS Fee Amt Pd Prep ID Sent to IRS IRS Dep Date Prep Fees 000 Ack from IRS IRS Dep Amt File Name 01111111 111 Ack Processed ST Dep Dale RTN ST Dep Amt ACCT Wal ass Notice that the focus box dotted line is on the OK button when the dialog box opens To perform another search immediately press the Enter key or click OK to re display the Search dialog box Then enter another name or SSN and click Search If TaxWise displays an enabled Edit Return button in the Query Results dialog box you can click it to open the return if you
79. To print the Non Returning Client Log use the following steps 1 Click the Reports menu point to Non Returning Clients and select Non Returning Client Log TaxWise displays the Select A Report To Print dialog box Select a Report to Print Report Title File Name Nor returning Client List PRITAX pt Cancel Help 2 Select Non Returning Client List and click OK TaxWise displays the Report Criteria dialog box 3 Define your filter criteria and click OK Some options are unavailable because they do not apply Click the Help button for more information 4 Click OK to print the report to the screen Chapter 14 Working with Reports TaxWise prints the list to the screen Non returning Client List l oe tk 10 21 2010 Non returning Client List 3 20 07PM TaxWise 2010 Telephone Prior Year Number FileName __ Retum Created Grand Totals Total Number of Retums Total Page No 1 Zoom Factor 100 The columns are SSN EIN Name Telephone Number File Name and Prior Year Return Created The summary provides the total number of returns _ 5 To printa paper copy click the Print button at the top of the dialog box Printing Non Returning Client Mailing Labels This feature prints mailing labels for clients from the previous year for whom no current year returns exist It creates this list by scanning the Proforma database for prior year clients for whom you ha
80. W Scratch Pad Cancel Select NEW W2 from the list and click OK e Most of the time regardless of how you open most forms the data you enter carries to the correct line of the tax return However the recommended method is to link the form since there are some instances that require linking An example would be when entering depreciation and depreciation worksheets e You can also right click inside a form entry and click Link in the shortcut menu 108 Chapter 7 Working with Tax Returns Working with Child and Parent Forms You can open most tax forms either by linking or by selecting the form directly from the Find a Form list There are a few forms for which you must establish the link from the parent form to the child form in order for TaxWise to use the data correctly These include but are not limited to the forms described in the following table chita Form Parent Form s to which it must link Schedule C Schedule C EZ Form 1040 Schedule E Schedule F Form 8919 TP Form 8919 SP Form 1040NR Form 4835 Schedule C Schedule E Schedule F Form 4835 Form 2106 Form 2106EZ K 1 P S 4562 summary Form 4562 Form 4797 Form 4835 Form 6252 Schedule A Schedule C Schedule F 4562 summary Form 4852 Substitute W 2 Form W 2 1099 R Form 1099 R Schedule C Schedule E Form 6198 At Risk Losses Schedule F Form 4835 K 1 P S Form 8829 Business Use of Schedule C Home Form 4684 Each preparer h
81. acket settings for this print job only 9 Click Options to open the View Edit Print Packets window where you can view and change the contents of the print packets and edit watermark options 10 Click Print Preview to view the tax return on screen before printing TaxWise displays the Print Preview dialog box e You can choose to print from the Print Preview dialog box by clicking the printer icon e You can move through the displayed return by clicking the appropriate arrows and using the scroll bar e You can display either a larger or a smaller image by clicking the magnifying glass icons e You can cancel the print job by closing the dialog box A TaxWise displays the page number of total number of pages under the title bar You can learn more about setting up print packets in Chapter 3 Using Administrator Features 11 Doone of the following 148 Chapter 10 Printing Tax Returns e Click Print to continue e Click Cancel to cancel the print job Printing to a PDF file TaxWise gives you the option to print a tax return to a pdf portable document format file This allows you to open the tax return in Adobe Acrobat This option is not available if you have purchased and installed Document Manager To print a return to a pdf file use the following steps 1 Doone of the following e Click the Print Return button on the tool bar e Press the Ctrl P keys e Open the File menu point
82. also restrict report access for custom reports created for your office To restrict access to reports use the following steps 1 Log in to TaxWise as the Admin user 2 Click the Tools menu and select Restrict Report Access 81 Chapter 5 Working with Users and Groups TaxWise displays the Restrict Report Access window Report Access Properties User Guest zi Available Reports Type All Reports Denied Reports Acceptance Summary Awaiting IAS Acks Summary Awaiting State Acks Summary Birthday Report Check Print Summary Client List Client Organizer Letter Daily List Deposited RAL ERC Fee Summary Depreciation Forms Business Depreciation Forms Individual Dymo Label Dymo Name Only Last Name First Dymo SSN EIN EIN List Fee Collect Report 4 Add Al gt gt 3 Click the drop down arrow beside User to select the user for which you want to limit report access Click the drop down arrow beside Type to select the type of reports for which you want to limit access The list of available reports will change based on the type of reports selected 5 Select the reports in the Available Reports column for which you wish to limit access and click the Add button If you wish to limit access for all reports click the Add All button TaxWise moves the report s to the Denied Reports column Restrict Report Access Report Access Properties User Guest zi
83. ames 20 00 022 ee eee eee ee eee eee 77 Modifying User Names 2 2 cece c cee c ccc e eee e eee 79 Deleting User Names 2 022s 80 Restrict Report Access 2 20 222222 81 Using Return Explorer 00 2 85 Opening Return Explorer 2 0c cece cece eee cece cece eeeee 85 Return Explorer 220 eo ae eee hoe ee et eases 86 Copy Files to Another Location 2 00 c eee eee ee eee eee 88 Del te FileSs c0 ccie se 8odek eke eet i eee pete ee oe es cee 89 Move Files to Another Location 202 e cece eee eee 90 Rename a Return 22 0 eee eee ee ee ee eee 91 Working with Tax Returns 00 02 02 222 2200 93 Getting Started i raria aaa A uncon soeedecs cates 93 Carrying Forward Prior Year Data 0 0 c eee eee ee ees 94 Loading Prior Year Data into a Current Tax Return 97 Prompt if Return not Carried Forward 0c cece ee eee 97 Copying Data from One Computer to Another 98 Flagging Last Year s Clients 0 0 02 2 0 2 0 022222 100 Starting a New Return 2 0 2020 2222 e eee ee eee eee eee 102 Working with the Main Information Sheet 103 Self Select PIN Method 22222222 0 22220eee eee 103 Entering Self Select PIN Information 104 Practitioner PIN Method Entering Practitioner PIN Information
84. ansfer toa different computer Copy the files needed for e filing to removable disk so you can transmit the files electronically from a different computer x The backup commands in TaxWise copy only tax returns and related files We A suggest that you establish a separate regular backup procedure for your entire hard drive or network drive Contact a local computer technician for assistance Use the instructions in the following sections to perform the various types of backups You must use the Restore from Disk command on the Tools menu to restore information from a backup file Starting a New Backup To backup your returns use the following steps 1 Click the Tools menu and select Backup to Disk 189 Chapter 15 Backing up and Restoring Returns TaxWise displays the Backup Options dialog box Backup Options Method of Backup Add to a previous backup 2 Select Start a new backup and click OK TaxWise displays the Select User dialog box Select the user name s whose returns you want to back up and click OK To select multiple names press and hold the Ctrl key and click the names 7 TaxWise displays the Backing up from dialog box Backing up from C WUTS1OWSERS Guest 0 3 O1111111 111 01222222 222 C 01333333 333 Select AN Wide Format The list displays the selected user s files consecutively 4 Select the return s you want to back up fro
85. as a preferred method of opening forms Some prefer to open forms from the Find a form list while others prefer to open a primary tax form 1040 1120 etc and work their way down each line of the form linking to supporting forms as they go TaxWise recommends linking to supporting forms to ensure everything carries to the proper forms Instructions for both methods are included on the following pages 1099 Misc Miscellaneous Income Form 4562 Depreciation Depreciation Worksheets 109 Chapter 7 Working with Tax Returns Switching to a Different Parent Form In some cases you may want to link a child form to a different parent form In this example we will use an Asset Worksheet When you switch an Asset Worksheet from one parent to another you must choose another appropriate parent form For example you could move an Asset Worksheet from one Form 4562 to another To switch an Asset Worksheet to a different parent form use the following steps 1 Inthe Tree right click the Asset Worksheet for which you want to change the parent form TaxWise displays a shortcut menu similar to the following O Add Form Display Form List Ctrl F10 Copy asset Wk Shift F10 t gt Remove Form Shift F9 Close This Form F10 E O Diagnostics Chrl D Return Status F7 Print This Form Show Second Form Change Parent Form 2 Click Change Parent Form 3 TaxWise changes the cursor allowing you to select a dif
86. atch Pad You can print a scratch pad and attach it to a paper return By default TaxWise prints the scratch pad when you print the parent form to which it links To print only the scratch pad open the scratch pad and do one of the following e Click the Print Form button on the toolbar e Right click the form not a field on the form and click Print This Form Using the Timer TaxWise provides you with a timer that records the number of minutes you keep a tax return open The timer is useful in several ways including the following e If you bill by time rather than or in addition to by form you can use the timer to track the amount of time you worked on the return e TaxWise calculates the average time in returns for each preparer in the Preparer Summary report 123 Chapter 7 Working with Tax Returns TaxWise displays the most up to date time in the status bar at the bottom right hand corner of the TaxWise screen M TaxWise 2010 1040 Individual Guest 111 11 1111 Fie Edt Form View Reports Communications Tools Non Tax Products Help ol lt Zz lg aj a s Neat Fom Cose Retun Fos Tree Pin Betum Pint Fom Retum Stage Intervie Diagnostics IRS Pub 17 User Guide ad Fom Display Fom List CUETO a cbse This Fam F109 x Balance Due 1 461 a a net s Y Mai lefo 1040 Individual Forms Tris return canbe fled on Form t 1040P91 Check form you are using E1040 C to oa EF 1ovoez
87. ate and bank acknowledgements e mail and software updates from the EFC Get Acks Mail and Updates Send Mail to Allows you to create an e mail message to send to SFS Customer SFS Support Support Send Client to Allows you to create an e mail message to send to another EFIN or Client Mail multiple EFINs that communicates with the CCH SFS EFC Starts the communications procedure for retrieving software Set Updates updates from the EFC nee DB Use this command only under the direction of customer support 39 Chapter 3 Getting Started The Tools Menu Run Return Diagnostics Ctrl D Return Status FF Switch to Interview Client Diary Calculator FS Make e files Ctrl M Make Extension e files Browser Tabs Utilities Setup Options Schedule Ack Retrieval Edit Tax Form Defaults Restrict Report Access Lock Unlock Private Form Lists Backup to Disk Ctrl B Restore From Disk Chrl R Export Import Employer Database Carry Forward The following table describes each of the commands on the Tools menu Command Description _ _ Provides an extensive review of the current return including electronic filing errors for e filed returns only a list of forms to be filed return totals information SSN verification for the 1040 package only warnings of inconsistencies in return and lists of any estimated or overridden entries Examines the TaxWise database to determine the
88. ate packages on a pay per return basis When you enter a state abbreviation for a state you have not licensed or 93 Chapter 7 Working with Tax Returns when you attempt to start a return in a package you have not licensed TaxWise prompts you to order a pay per return Before you prepare any live returns you should log in as the Admin user and perform the following tasks e Edit your Tax Form Defaults for each tax package you plan to use e Edit your Print Packets e Create all the groups and user names for your office e Run the Carry Forward Prior Year Data command on the Tools menu e Flag any clients for whom you want to be alerted to specific data Remember anytime you need help in TaxWise you can G e Press the F1 key for TaxWise Help e Press the Shift F1 keys for IRS instructions e Press the Shift F1 keys while you are in a state form for state instructions e Access the TaxWise Knowledge Base on the Customer Support Site for which you need an active Internet connection Carrying Forward Prior Year Data The Carry Forward Prior Year Data command allows you to bring forward information from last year s return into the current year s return You do not have to retype information that remains the same year after year The Carry Forward Prior Year Data command pulls data from last year s return into a file that is readable by the current version of TaxWise When you start a new return for a client TaxWise d
89. aults they will have to be copied to the other users using Return Explorer To create a Private Forms list from within a return use the following steps 1 2 4 V 6 Open the return on which you want to work Click the Add Form Display Form List tab TaxWise displays the Find a form list You can also press Ctrl F10 to display the Find a form list Below the Look for box select Edit Private Forms TaxWise displays the User Private Forms for package dialog box Select the form s you want included in your Private Forms list from the TaxWise Default List and click Add The TaxWise Default List includes all the forms available for the package you choose TaxWise displays the forms you chose in the User Private Forms for package dialog box If you want to add most of the forms to your Private Forms list click Add All and remove any forms you do not want by selecting them individually and clicking Remove Do one of the following e If you only want the Private Forms list to be available to your user name click OK e If you want to be able to copy the Private Forms list to another user click Save List As 69 Chapter 4 Using Administrator Features 7 Type a unique name for your list in the Enter a name for this Forms List box and click OK 8 Click OK to close the User Private Forms for package dialog box When you close the User Private Forms for package dialog box TaxWise
90. ave entered you asset information in Fixed Asset Manager you are able to import that into TaxWise and your asset worksheets will be created automatically Client Documents and return data such as W 2s and 1099s can also be imported from your TaxWise Scan amp EFill software Client Write Up Export and Import Procedures Assigning Tax Lines in Client Write Up 1 Open the desired client in Client Write Up 2 Click the Activities menu and select Tax Export Client Write Up displays the General Ledger Tax Interface dialog box 3 Confirm the Client Entity for that client Individual Corporation Partnership Trust Nonprofit 4 Select TaxWise as the Tax Interface then select the Tax Year Click Continue 209 Chapter 17 Importing Return Data Client Write Up displays the Assign Tax Lines to General Ledger Accounts dialog box 6 Drag and drop the tax line assignments from the Select List to the appropriate general ledger account in the Destination List 7 Click Export Client Write Up selects the appropriate folder to export to 8 Click OK Importing Accounting Data Once you have assigned tax lines in Client Write up use the following steps to import the accounting data into TaxWise 1 Open TaxWise 2010 2 Start areturn for the client 3 With the return open click the File menu point to Import and select Import Return Data TaxWise loads the data you imported from Client Write Up into the open return
91. axWise including the following e Installing TaxWise from the CD e Installing TaxWise from the Customer Support Site Installing TaxWise from the CD To install TaxWise from the CD use the following steps If this is a network installation from a workstation to the server map a drive from the workstation to a shared drive on the server before proceeding Contact a local computer technician for assistance in doing this 1 Insert your TaxWise 2010 CD into your CD drive 2 If the TaxWise installation program does not start automatically click the Start button on the Windows Taskbar and click Run Windows displays the Run dialog box 3 Type D Startup in the Run dialog box and click OK Chapter 2 Installing and Configuring TaxWise This step assumes that your CD drive is mapped to D If this is not the case fe simply replace D with the appropriate drive letter The following Installation screen displays WW TaxWise Tax Year 2010 TaxWise When you re ready to grow By cch Small Fim Services you re ready for TaxWise a Wolters Kluwer business www taxwise com Refund Policy Software License Agreement Para Espafiol Presione Aqui Welcome to TaxWise for Tax Year 2010 INSTALL TAXWISE To run TaxWise you will need Your EFIN assigned by the IRS or the Customer ID assigned by TaxWise ifyou do not have an EFIN e Your 2010 Registration Cade 20 characters You will find this information in the starbu
92. ber your invoices properly use the following steps 1 Click the Tools menu and then click Utilities Setup Options 156 Chapter 11 Working with Invoices and Payments TaxWise displays the Utility 2 Click the Setup menu and click Setup Options TaxWise displays the Setup Options dialog box Click the General tab 4 Determine your client invoice numbering process by doing one of the following e If you want to enter numbers on each price sheet manually or if you want to leave the invoice number blank select Do NOT auto number e If you want to auto number only the invoices from the current computer select Auto number each invoice ONLY on my LOCAL COMPUTER and enter the first invoice number you want to use in the Start my local invoice number with box If you select this option you should prevent duplicate invoice numbers by fe entering a different starting number on each computer similar to the way you uo entered DCNs on each computer e If you want to auto number all of your invoices on all machines select Auto number ALL invoices making each UNIQUE across the entire network This is the default when you first install TaxWise If you select this option TaxWise automatically begins your invoice numbering ee sequence with 1 5 Click the Color Setup tab and click Finish to save your changes Recording Payments You can record payments in TaxWise two ways e On the Price Sheet e On the Payments tab of th
93. ch you want to refer again but you must be outside of a return Using the Contents Tab To use the Contents tab click the plus sign beside any book icon or double click the book icon itself to see the subjects covered in that book To display information for a particular topic click the question mark icon to the left of the topic Note that when you click the question mark icon TaxWise Help displays the information for that topic in the right hand pane Using the Index Tab The index provides key terms that point you to specific locations where the information is stored Once you click the Index tab you can enter the keyword for which you want to search or scroll through the list To view a topic in the list that TaxWise Help displays simply double click that topic and TaxWise Help displays the information in the right pane Using the Search Tab If you want TaxWise Help to search all the text in the help file you must use the Search tab Once you click the Search tab you can enter the keyword for which you want to search TaxWise Help displays a list of every possible match in the Help file 44 Chapter 3 Getting Started To view a topic in the list that TaxWise Help displays simply double click that topic and TaxWise Help displays the information in the right pane as illustrated below E TaxWise Help te gt Contente Index Search Favorites Type in the wordis to search for toolbar xj gt List Topics
94. chased one of the non tax products Only the non tax products that you have purchased will be available on the menu Other products that have not been purchased will be shown on the menu but grayed out The following table describes the options on the Non Tax Products menu Command _ Description Client Write Up Opens Client Write Up if this product has been purchased and installed Document Manager Opens Document Manager if this product has been purchased and installed Fixed Asset Manager Opens Fixed Asset Manager if this product has been purchased and installed Scan amp Fill with Opens Scan Fill with Document Manager if this product Document Manager has been purchased and installed 42 Chapter 3 Getting Started The Help Menu Help Keyboard Shortcuts Contacting Customer Service PPR Support IRS VITA Test About Command Description _ _ _ _ Opens the TaxWise Help file which contains step by step instructions for using TaxWise and completing tax forms The help file contains the most current information available at the time of the software release Keyboard Shortcuts Opens alist of shortcuts for quick reference Contacting Customer Service Displays information on how to contact Customer Service and tips for getting the quickest answers to your questions Allows you to log in to Pay Per Return Customer Support Normally only customers using TaxWise on a pay per return basis use the PPR
95. ctivate your Num Lock key you can use the numeric keypad for entering numbers or you can use the mouse to click the number on the screen Perform your calculations and press the Enter key to carry the calculation to the entry from which you started if that field was a non calculated numeric entry field 119 Chapter 7 Working with Tax Returns If you do not want to carry the calculation to the entry press the Esc key to fe close the calculator without saving the data _ Using the ZIP Code Locator On almost any form with address fields you can go to a ZIP Code entry type the ZIP Code and press the Enter key TaxWise populates the City and State entries automatically If TaxWise populates the city and state incorrectly or does not recognize the ZIP code you provided simply enter the correct name of the city or state in the appropriate field within the form and press the Enter key TaxWise displays the Zipcode Change window F Zipcode Change The city or state does not match the zipcode Old values for zipcode 30165 are City ROME State GA Do you want to save the new values City State Zipcode ARMUCHEE faa 0165 Help The city state and zip code information you entered on the form will already be entered in the City State and Zipcode fields within the Zipcode Change window You can make changes to these fields if necessary then click Yes to confirm your changes and save the new va
96. d words in the letter text Print Letter Template Using the Edit Menu When you have a letter open TaxWise activates the following commands on the Edit menu Command Description _ _ _ _ Cancels the last editing action on the letter and reverts to the previous value Copies selected text to the clipboard Cut o O Deletes selected text and places it on the clipboard Paste Pastes the last text copied or cut into the letter Delete Entry Text Deletes the selected text Select All__ Selects all text and objects in the letter ooo Find Searches for specified text in the letter So Find Next __ Repeats the last Find S O 136 Chapter 9 Working with Client Letters Command Description _ _ _ O Allows you to view the properties of images you have placed in your Object Properties letter For example you can select to view the image as editable information or as an icon Working with Letter Toolbars When you have a letter open TaxWise displays the client letter standard toolbar and formatting toolbar across the top of the workspace The table below describes the toolbar buttons and their actions Button Description Copies selected text to the clipboard Does NOT Copy remove the existing text from the letter Deletes selected text from the letter and copies it to Cut the clipboard Paste Pastes the last text copied or cut into the letter Cancels the last editing action on
97. desired return in the SSN EIN box TaxWise will highlight and select that return You can use this feature to select uo multiple returns if you know the SSN ee You can click the Select All button to select all returns in the list 3 When you finish selecting returns click OK 147 Chapter 10 Printing Tax Returns TaxWise displays the TaxWise Print dialog box 4 Select the printer to which you want to print the return from the Name drop down list You can change to a different printer than the default printer you chose in Printer Setup VC If necessary click Properties to change the printer properties Choose the print packets you want to print by selecting the appropriate check boxes under Select Packets TaxWise selects the File Copy packet by default You can add or remove as a many packets as you want 7 Select the number of copies of each packet to print by clicking the up and down arrows in the Number of Copies box in the Copies section Increasing the number of copies increases the number of copies of all packets printed For example if you are printing a packet you have modified to include two copies of every form you will actually print four copies of every form 8 Doone ofthe following e Click Global to save the print packet changes for all future print jobs This option is only available to users assigned to the Administrators or Return Manager group e Click Print Job to use the changed print p
98. dialog box Once the user enters the Social Security number the Tax Interview will open instead of a new return Select All button on Select Acks to Print Window You can now click the Select All button on the Select Acks to Print window instead of selecting each acknowledgement individually Make Extension e files now available in Return Diagnostics You now have the ability to make extension e files from inside an open return You can run diagnostics and create the extension e file just like you would a regular e file Ability to resend Check Print Notification records Banks require that CPN Check Print Notifications DP record be sent to the bank when acheck is printed TaxWise does that automatically after a successful check print session However there are times that the EFC may not have received the transmission of the check print notification from TaxWise With this menu option you have the ability to transmit check print data at will IRS Publication 17 available from TaxWise toolbar You now have the ability to access IRS Publication 17 from a new button on the TaxWise toolbar Clicking this button allows you to open IRS Pub 17 from any location within TaxWise User Guide available from TaxWise toolbar You now have the ability to access the most up to date version of the User Guide from a new button on the TaxWise toolbar Clicking this button allows you to open the User Guide from any location within TaxWise Ability to
99. dobe Reader 0 202222 47 Viewing TaxWise and Help at the Same Time 47 Visual Cues in Tax Wise co occ cece esc aa a aaa ae ides aa gede 47 Using Administrator Features 2 49 Assigning a Password to the Admin User 2005 50 Carry Forward Previous Year Defaults for Admin 51 Configuring Defaults 0 00 0 00000222 e eee eee ee eee ee 52 Best Practices for Editing Tax Form Defaults 52 Changing Default Information 55 Printing a Client Letter with a Return 22 55 Using Client Letters as Stand alone Cover Sheets 56 Using Client Letters as Slip Sheets 222 56 Working with User defined History Lists 2 2 56 Understanding History Lists 2 00 2 00 000 0200 56 Pre defined History Lists 02 000000 20222222 0 56 User defined History Lists 0220200 22200 2 0 22 2 57 Creating User defined History Lists 57 Editing Return Stage Options 0 2 59 Locking Your Price Sheet 22 22222 20002 000 60 Exiting Edit Tax Form Defaults Mode 61 Modifying Print Defaults 2 2 000000 0 0 0 2 2222 61 Understanding Print Packets 0 0 0 0
100. down lists 3 Select from the following additional printing options Option Description i O Print blank page after EACH tax return or report Print tax returns in Some states require that form data be typed in all capital ALL CAPITAL letters This option automatically prints your typed data in all LETTERS capitals regardless of how you entered it If you have more than one print By default returns are grouped by EFIN in management each EFIN on reports Selecting this option inserts a page break between separate report EFINs pages Selecting this option inserts a blank sheet between returns or reports when you print more than one Print EACH rejected Selecting this option prints reject messages for each return SSN on a separate on a separate page when you print IRS acknowledgements page that involve rejected returns Automatically print form 9325 as each Selecting this option prints Form 9325 for each accepted IRS tax return is return at the time you process the acknowledgement acknowledged If you select this option acknowledgements will auto print at the conclusion of auto processing If this option is not selected TaxWise will not auto print acknowledgement reports The acknowledgement files will still auto process and database and return status will be updated accordingly Automatically print acknowledgements 4 Click the Next button to proceed to the Color Setup tab The Color Setup Tab TaxWi
101. dress to send to multiple EFINs Brint Cancel Subject lohn Doe Return John Doe s tax retum Attachments 01333333 333 Attach Clear Click Send TaxWise sends your message and a copy of the file s you attached Moving a Return Sent by Another EFIN TaxWise automatically puts returns sent by another EFIN into the Guest user name To move the returns from the Guest user name to a created user name use the following steps T 2 8 _ Log in as the Admin user On the Tools menu click Utilities Setup Options TaxWise displays the Utility On the File menu click Return Explorer TaxWise displays Return Explorer Double click USERS and click GUEST TaxWise displays the returns that are stored in the Guest user name in the File name Package column Select the returns you want to move In the Action drop down box select Move Files to Another Location In the Move to drop down box select the user to which you want to move the returns Click Move You must start a new return with the SSN EIN before the returns will be available in the user name to which you moved them 204 Chapter 16 Sending Mail With TaxWise Opening a Previously Saved Message To open a previously saved message use the following steps 1 Doone of the following e Click the Communication link on the left side of the home page and click Send Client to Client Mail e Click
102. e or subscript below the baseline or removes the formatting Working with Client Letter Templates Working with Standard Letter Templates TaxWise provides one or more letter templates for each tax package except Miscellaneous Because of the unique nature of each form in the Miscellaneous package there are no letter templates associated with that tax package The table below describes each applicable current template and its intended use Template File aes Description Name 706 Letter CL Use with the 706 Estate tax returns English version This letter handles state mailing addresses and payments 709 Letter CL 709 Gift tax returns English version This letter handles state mailing addresses and payments Use with the 990 Exempt Organization returns English 990 Letter CL version This letter handles state mailing addresses and payments Use with 1040 1040A 1040EZ 1040NR or 1040NR EZ returns including returns where the taxpayer has a 1040 Letter CL foreign address English version This letter handles estimated tax payments for 2010 and state mailing addresses 138 Chapter 9 Working with Client Letters Template File tre Description Name 1041 Letter CL Use with 1041 Fiduciary returns English version This letter handles state mailing addresses and payments 1065 Letter CL Use with 1065 Partnership returns English version This letter handles state mailing addresses and payments 1120C Letter
103. e pin English Business_Codes_for_ Schedule_C Business Curent topic Add Fi Contextual Help Principal Business or Professional Activity Codes for Schedule C and C EZ Haga clic para espa ol Rewised 10 2009 Select the category that best describes your primary business activity for example Real Estate Then select the activity that best identifies the principal source of your sales or receipts for example real estate agent Highlight the code number copy Ctrl C click the entry in the form and paste Ctrl V Accommodation Food Services amp Drinking Places Administrative amp Support and Waste Management amp Remediation Services Agriculture Forestry Hunting amp Fishing Arts Entertainment amp Recreation Construction of Buildings Educational Services Finance amp Insurance Health Care amp Social Assistance Information For TaxWise Help on a particular Federal or state tax form you can click in any form entry and press the F1 key which is located on the top left portion of your keyboard 45 Chapter 3 Getting Started Depending on which page of a form you are viewing TaxWise Help displays the topic that corresponds to that particular page but not necessarily the current line These Help topics include frequently required codes or helpful links Press the F1 key while a state form is open to display the state s general instructions Pick the speci
104. e programmed as client letter templates and you add them to your defaults as you would a normal client letter Once you have state and bank software installed you can enter defaults on the ee state and bank forms e Open any of the state forms you need and enter the required information Much of the state information flows from the information entered for the Federal return You may lose the state default information if you change the state code while you are editing Tax Form Defaults Changing the state code within a particular tax return however will not affect the state defaults e Bank Application Forms which allows you to enter your SFS fee and the Service Bureau fee Editing Default Information on Forms To edit Tax Form Defaults use the following steps 1 Click the Tools menu and click Edit Tax Form Defaults TaxWise displays the Edit Tax Form Defaults dialog box Edit Tax Form Defaults E Partnership 1065 Ec Corporation 11202 GS Corporation 1120S Go Employee Benefit 5500 Estate Tax 706 E Gift Tax 709 GY Exempt Organization 990 GO Miscellaneous Go Puerta Rico Individual 482 MJ Puerto Rico Sociedades 480 10 Puerto Rico Corporaciones 480 20 ee Notice that the background for Edit Tax Form Defaults is bright yellow Chapter 4 Using Administrator Features 2 Choose the package for which you want to edit Tax Form Defaults Remember that you should
105. e Query Results dialog box Entering Payments on the Price Sheet If you receive and post payments at the time you prepare a return you may find it easier to enter payments directly in the Price Sheet Simply open the Price Sheet while you are in the return and enter up to four payment amounts near the bottom of the form Payments Date s ME Type s ast Checkicredit card no Amourt s An Payments made from a bank product TaxWise prints the payments you enter the next time you print an invoice 157 Chapter 11 Working with Invoices and Payments Entering Payments in Query Results If you receive and post payments after you finish preparing returns you can post the payments in the Query Results dialog box This method does not require that you have the taxpayer s return open To enter payments in the Search Query for Taxpayer dialog box use the following steps 1 Click the File menu and click Search Query for Taxpayer ee You can also press the Ctrl Q keys _ TaxWise displays the Search dialog box 2 Enter the taxpayer s SSN in the Taxpayer SSN box and click the Search button TaxWise displays the Query Results dialog box Query Results John Doe P 111414111 123 Main Street E ROME GA 30165 Filing Status 1 County Dependents 0 Brint Print Label Income Information Eamed Income 25 000 AGI 25 000 Computed Tax Taxable Income 15 650 Tax withheld Payments Credits
106. e is now renamed 92 Chapter Working with Tax Returns From beginning to end TaxWise is built to save you valuable time that you can use to be more productive and increase your business TaxWise uses state of the art programming and software tools to minimize the amount of time required to build a return from getting started to sending off the final product to the IRS Getting Started TaxWise integrates Federal and state tax preparation in all packages Information flows automatically from the Federal return to the state return e In the 1040 Individual package TaxWise integrates Federal and state electronic filing and bank products into the tax preparation process e In the 1065 Partnership 1120 C Corporation 1120 S Corporation 1041 Fiduciary and 5500 packages TaxWise integrates federal electronic filing into the tax preparation process e Each client s custom letter and or slip sheet and invoice are included in his tax return file but only if added in defaults When you finish entering all information into a tax return that you will file electronically you can immediately run diagnostics and create the electronic file e file To transmit one or more e files use the Send Federal State Returns command on either the home page or the Communications menu You can prepare an unlimited number of tax returns in the Federal and state packages you purchase You can also prepare returns in other Federal and st
107. e it is processed _ Attaching a File to a Message To attach a file or files to a message use the following steps 202 Chapter 16 Sending Mail With TaxWise 1 Start and enter the subject and text for the message as you normally would 2 Click the Attach button TaxWise displays the Select File to Attach dialog box and defaults to open in the user name you are currently in Select File to Attach Look in O Guest o1 m 01222222 222 My Recent sj 01232323 232 Documents 3 01333333 333 aoi a sackuP LzH Desktop F HISTORY DAT m 110404 pfd m 11040E2 pfd E IBank pfd E ReturnListOptions dat UserSetup ini My Documents gs My Computer a File name a My Network Files of type All files Places 3 Select the files you want to attach by doing one of the following e Click an individual file e Tochoose alist of consecutive files click the first one press and hold the Shift key and click the last one e Tochoose alist of non consecutive files click the first one press and hold the Ctrl key and click additional files To attach a file not in the subdirectory of the active user name navigate to the a user name that you want 4 Click Open 203 Chapter 16 Sending Mail With TaxWise 5 TaxWise attaches the file s to your message Compose Send Message Destination Send To EFIN 123456 Address Send Note Select Ad
108. e the form until you change the answer on the Interview form Similarly if you marked an entry on one form that caused TaxWise to load a different form in the return you cannot remove the second form until you change the entry in the first form For example if you select the Dependent Care check box for a dependent on the Main Information Sheet TaxWise loads Form 2441 You cannot remove Form 2441 as long as the Dependent Care check box remains selected 112 Chapter 7 Working with Tax Returns Moving Around in a Form The following table describes the keyboard shortcuts you can use to navigate a form in TaxWise Key s Moves you to the Enter Tab Next entry Right arrow Shift Enter Shift Tab Previous entry Left arrow Ctri Home First entry on the current page Ctri End Last entry on the current page Home First character in the current entry Ends Last character in the current entry Chit Page Next form in the Tree Down Ctri Page Up Previous form in the Tree Next section of the page or at the bottom of the page opens the next page Page Up Previous section of the page or at the top of the page opens the previous page You can also use the mouse to click the field to which you want to go Scrolling Through the Forms in a Return There are four ways you can use the keyboard to scroll through the forms in a return e Click a form in the workspace and press the Ctrl Page Down keys to open the
109. eal 23 Logging in to TaxWise 00 000 2 26 Return List Sort Options 2 000000 0 0022220 00 02 27 Introducing the TaxWise Home Page 2 2 222 28 Tasks You Do Most Often 22220 0002s 29 Creating Tab 4c esate saab dence pd aa l sS aa os aiee 31 Creating a Tab for a Document 22222 2 2 0 32 Using the TaxWise MenuS 2 0 0 222202 22 2 2 2220 ee 32 The Fle Menu fo O ied a nine vices s Cece ean ent auueee od caceee 33 The Edit Menu 2 2 ee eee eee eee eee eee 35 THe Form Menu ovseccs dese te dese heii ddecseusucdesee rte s 36 The Letter Menu 2 ee ee cee eee eee eee ee 37 The View Menu 2 ccc ec ccc cece ee eee ccc cece eeenes 37 The Bank Menu 22 2 ee ee ce cee eee ee eee 38 The Reports Menu 1 ee ccc ccc cece cece cece eee eeeees 38 The Communications Menu 22 200 220200 22 eee eee 39 The TOOls Mene sf colo ccbk se oye tee a tele t ec ded aa a nenen 40 The Non Tax Products Menu 202 2200 0 2022220 22 41 The Help Menuz2 ccuc82 8 So tot ta aa E pe aesbeeeuaidbicesdauente 43 Getting Help in TaxWise 0 00 0 0022 43 Using TaxWise Help 00 000 002 eee eee eee eee 43 Fi Context ak Helps cones ccs cn 5 flee euawamo ales Chee a aa ook 45 Context Sensitive Help 00 00 0022 e a a eee eee 46 IRS INStructionSwa0 3 lt oe pace es hee oe sisi Os Io de Saline EREDA Ee 46 Using A
110. eate to the Training group which allows each user to have a training user name for preparing practice returns and submitting them to the Training EFC rN You cannot assign a user to the Training group and to another group at the A same time TaxWise automatically removes user names from other groups when you assign them to the Training group Remember if you want to limit the actions to which new users have access you must create your own groups assign the desired actions to the groups and assign user names to the groups Users in other non training groups cannot access returns prepared by users in the Training group Even if you reassign a user name from Training to another group that user cannot access the returns created while in the Training group The SSN used to start a return while using a user name assigned to the Training group must start with three random numbers followed by the six digit EFIN registered to that computer If you want to assign users both live and training user names at the same time you can easily identify the training user name by preceding it with a T or the word training For example Mary Smith s live user name might be Mary while her training user name might be TMary nN You cannot modify the actions of any of the default groups 75 Chapter 5 Working with Users and Groups Adding Groups To add a group to TaxWise use the following steps 1 Click the Tools menu and click Utilities Se
111. ecurity Manager dialog box Security Manager Change security settings for Groups Users User name Group member 6 Admin Administrators fed Guest SuperUser g Training Training Cancel 4 Click New STA Chapter 5 Working with Users and Groups TaxWise displays the New User dialog box New User New user properties User name Password Available groups Assigned groups Administrators SuperUser Demo InterviewL sers ReturmManager Training a Cancel Help 5 Type the new user name in the User name box 6 If you want the user name password protected type the user name s password in the Password box 7 Doone of the following If you want to assign the user name to the default SuperUser group proceed to the next step If you want to assign the user name to the Training group double click Training in the Available groups list This action moves Training to the Assigned groups list and moves SuperUser to the Available groups list If you want to assign the user name to one or more groups you have created double click the groups s in the Available groups list to which you want the user name assigned By default SuperUser will already bein the Assigned groups box and will remain there unless you select the Training group You can remove the SuperUser name form the Assigned Groups box by selecting it then clicking on the Remove button 8 Click OK 78
112. edit Tax Form Defaults for each package your A office uses before you add users TaxWise displays a message box similar to the following Confirm user and package Continue 18 Any changes made will only affect subsequent new returns in this pars P 3 Click Yes TaxWise displays the default tax return for the package as illustrated below DoR TaxWise 2010 1040 Individual Admin Tax Form Defaults Reports Communications Tools Non Tax Products Help Close Retum Forms Tree IRS Pub 17 User Guide Add Form Display Form List Ctrl F10 Close This Form F10 A us Main Information Sheet 2010 t Main Info Sy 1040 Individual Forms E 1040P91 E 1040Pg2 H 1040 Wks E SchM amp 6251 P91 6251 P92 amp Mise Forms RES NR Wkt Summary The default tax return looks like any other tax return except that the workspace Form 21 Batch 98 Seq 0 Entry 0 This return can be filed on Form Check form you are using 1040110404 fii 1040E7 OOR Ea 1O40NR ORE Check one C Spanish forms on the screen and printed Spanish forms printed only Your first name Initial Last name Sutfix Your SSN If filing a JOMT return enter your spouse s Sal First name intial Last name if different from yours Mailing address Name line 2 Use for care of Present home address Zip code city and state Telephone numbers Evening Cell phone or fax Foreign phone A
113. edure DO NOT attempt to reuse voided check stock TaxWise will not allow you to use a check number that has been previously used After you ve made any necessary corrections and have reprinted your check correctly TaxWise will display a prompt asking you if wish to reprint another check You can reprint as many checks as you need to at this time by clicking Yes and repeating steps 2 10 until all necessary checks have been reprinted When you are finished reprinting checks click No 77 Chapter 13 Working with Bank Products TaxWise will display the following message Status i 231 Remove remaining check stock from your printer 12 Click OK TaxWise will display a Status message stating check print data exists and is ready for transmission 13 Click OK and transmit check data to complete this session Bank Authorization and Original Check Numbers The bank authorization number is the number assigned to the check authorization record sent by the bank The original check number is the number that TaxWise printed on the check Both are found on the Query Results dialog box for the tax return To locate these two numbers use the following steps 1 Press the Ctrl Q keys TaxWise displays the Search dialog box 2 Enter the taxpayer s SSN and click Search TaxWise displays the Query Results dialog box 3 Click the Checks tab 178 Chapter 13 Working with Bank Products TaxWise displays the Checks
114. ent Letter 220 0 00020022222 222 135 Using the Letter Menu eee ee cece eee eee 136 Using the Edit Menu 222020 20222222022 22 eee eee 136 Working with Letter Toolbars 22 2 2 137 Client Letter Formatting Toolbar 2 2000 138 Working with Client Letter Templates 2 2 2 2 2 138 Working with Standard Letter Templates 138 Adding a Client Letter Template 141 Adding More Letter Templates to a Return 142 Previewing the Letter Template 2 142 Printing Only the Letter Template 2222 143 Removing a Letter Template 144 Modifying a Standard Letter Template 144 Printing Tax Returns __ 22 22 22 2220 22 cece e eee ee 145 Printing a Single Return 002000 0 0 000 222 145 Printing an Open Return 0 00 200 22 0222000220 02 145 Printing a Closed Return 22 22 2000ee 147 Prifiting to a PDE files lt 0 ae Sek ek oe odo a S heels 149 Printing to Document Manager 0 150 Printing FOFMSinc foot nh kok Ai ee ei EE ai 150 Printing an Open Form 2 2 eee eee ee eee eee eee 150 Printing a Blank Form 2222220 2 022222222eeee eee 150 Printing a Mail
115. enu and click Security Manager TaxWise displays the Groups tab of the Security Manager 3 Select the group you want to delete and click Delete Note that the default groups Administrators Demo Return Manager SuperUser and Training cannot be deleted Chapter 5 Working with Users and Groups TaxWise displays the confirmation message box 4 Click Yes to delete the group TaxWise displays the Security Manager 5 Click OK to save your changes Understanding Default User Names Before tax season starts TaxWise recommends adding the name of each user at your office to TaxWise Users can only view and modify their own returns Some offices choose to create returns using the Guest user name This is acceptable but the following should be considered e Creating more than a few hundred returns under a single user name can seriously slow down your computer s performance e Using asingle user name for multiple users reduces the security provided by TaxWise by making all returns in the user name accessible by other users of the same name The Admin User Logging in as Admin allows you to set up system defaults and add the user names from preparers and others in your office that will use TaxWise The Admin user can perform the following tasks in TaxWise e Create Tax Form Defaults are copied to new user names when the names are added to the system e Modify print defaults that are automatically available to all use
116. eparers Please contact your Sales representative to purchase TaxWise Desktop Interview Understanding TaxWise Desktop Interview TaxWise Easy Interview can save time for you and your clients You can use it to e Quickly determine whether a client qualifies for a refund e Provide incentives for new customers or price shoppers by offering a free tax interview to get people in your door e Answer telephone queries from prospective customers who want an estimate of their refund Starting an Interview To start an interview use the following steps 1 Click the File menu and select Tax Interview Q You can also start an interview by selecting the check box Start Return in A Interview Mode on the Enter Social Security Number window a 163 Chapter 12 Conducting Interviews 2 3 a 4 gt TaxWise displays the New Interview dialog box stir 5 ar New Interview Social Security Number Confimed Social Security Number Cancel Enter the primary taxpayer s SSN press the Tab key enter the SSN again for confirmation and click OK TaxWise displays the Filing Status page of the interview if TaxWise Desktop Interview Filing Status EE Please choose your client s filing status Location Single Address O Mamied Filing Separately Special Processing O Mamied Filing Jointly General Questions Head of Household Dependents O Qualifying Widew er
117. er installed you can either install it from the TaxWise CD or download and install it directly from the Adobe Web site http www adobe com Using Adobe Reader IRS instructions in PDF look exactly like the printed document You can use the buttons on the Adobe Reader toolbar to move from page to page enlarge or reduce the view search the document or print all or part of the document You can click a bookmark in the left pane to go directly to that section of the document Bookmarks have been added to some of the larger documents to help you find specific locations quickly To search for specific key words in the IRS instructions click the Edit menu in Adobe Reader and then click Find Type the key word in the find box and click Next You can also search for key words by pressing Ctrl F or by clicking the Search button Viewing TaxWise and Help atthe Same Time It is possible to view TaxWise and TaxWise Help on screen at the same time If TaxWise is currently covering your entire screen click the Restore Down button in the upper right corner of your screen This makes your window smaller and allows you to resize it To resize your TaxWise window move your mouse over any corner or edge of the window until you see a two headed arrow When you see the arrow click and hold the left mouse button and drag the corner or edge of the window to make it smaller or larger To move the TaxWise window to a new location on
118. ere the taxpayer has a foreign address Spanish version This letter handles estimated tax payments for 2010 and state mailing addresses Spanish 1040 Letter CL Spanish 1041 Use with the 1041 Fiduciary tax returns Spanish version Letter CL This letter handles state mailing addresses and payments Use with the 1065 Partnership tax returns Spanish version This letter handles state mailing addresses and payments Use with the 1120 Corporation tax returns Spanish version This letter handles state mailing addresses and payments Use with the 1120S Corporation tax returns Spanish Spanish 1120S version This letter handles state mailing addresses and Letter CL payments Spanish 5500 5500EZ Letter CL Use with Form 5500 or 5500EZ Spanish version Use as acover sheet for 1120 1120S 1041 1065 990 5500 or 5500EZ returns Does not coordinate with any die cut folder Spanish version Use as acover sheet for 1040 1040A 1040EZ 1040NR 706 or 709 returns Does not coordinate with any die cut folder Spanish Version Provides a privacy policy statement that preparers can use Spanish Privacy for compliance with the Gramm Leach Bliley Act Public Policy CL Law 106 102 effective November 12 1999 Spanish Version Spanish 1065 Letter CL Spanish 1120C Letter CL Spanish Bus Cover Sheet CL Spanish Indiv Cover Sheet CL 140 Chapter 9 Working with Client Letters Template File Name Description
119. eturn The forms contain data from the current year return and blank spaces for the next year s data Client Organizers for 2010 are printed from the TaxWise 2009 final release You can change the print settings by editing the print packets If you want to change the print packet setting globally for all users on your network you must log in to TaxWise as the Admin user and change the print packet settings for Admin By default TaxWise applies Admin s print setting to all other users Other users can change the print packet settings for their user name while logged in as themselves TaxWise saves these settings in the individual users folders and applies them only to those users tax returns 61 Chapter 4 Using Administrator Features Future changes made by the Admin user do not affect users who have modified their own print packets The Admin user can also copy move or delete a user s print packet settings using Return Explorer The Admin user has the rights to copy or move files from any user name to any other user name or to a removable disk or location on the network Individual users can only copy or move their own files to other users on the network By default the File Copy packet is selected when you print returns This packet prints one copy of each Federal and state form used in a tax return plus the client letter Main Information Sheet worksheets and scratch pads Editing Print Packets T
120. ext time you print returns you will notice that TaxWise saved the Print Packets you selected on the TaxWise Print dialog box _ Change Print Packet Settings for One Print Session If you want to modify the defaults for a print packet but you do not want to save the changes for future printing purposes this option is particularly useful To change print packet settings for only on print session use the following steps 1 Click the File menu point to Print and click Print Return s TaxWise displays the Select Returns to Print dialog box 2 Select the return s you want to print and click OK Chapter 4 Using Administrator Features TaxWise displays the TaxWise Print dialog box x Opening the View Edit Print Packets dialog box in this way allows you to Aa choose whether you want to save the changes permanently or use them for only this printing session 3 Doone ofthe following under Save Options e Ifyou want to save the changes permanently click Global This option is only available to users assigned to the Administrators or Return Manager group e If you only want to use these modifications for this print session click Print Job 4 Click Options TaxWise displays the View Edit Print Packets window where you can view and change the contents of the print packets and edit watermark options 5 Make any changes you want and click Save TaxWise displays the TaxWise Print dialog box 6 Click Prin
121. ferent parent form in the tree Once you select a new parent form in the tree TaxWise displays a message box similar to the following Confirm gt 689 Are you sure that you want 4562 Pg 1 to be the parent of Asset St wki J 4 Click Yes TaxWise moves the Asset Worksheet to the new parent form When you perform this procedure for an Asset Worksheet TaxWise does not allow you to select a parent form to which depreciation does not apply If you select a form that cannot be the parent form TaxWise displays a message box similar to the following 110 Chapter 7 Working with Tax Returns X 688 This form cannot be the parent of Asset wkt Opening and Linking a Form from Find a form When you double click one of these forms from the Find a form list TaxWise displays a list of possible parent forms to which you can link In the example below TaxWise displays the possible parent forms for Form 4562 4562 Pg 1 Depreciation and Amortization Pg 1 arent rent NEW Sch E Pg 1 Rent and Royalty Income or Loss NEW Sch C Pg 1 Sole Proprietorship Profit or Loss Pa 1 NEW Sch F Pg 1 Farm Profit or Loss Pg 1 NEW 4835 Farm Rental Income and Expenses NEW 2108 Pg 1 Employee Business Expenses Pg 1 NEW 2106EZ Unreimbursed Employee Business Expenses NEW K1 P S Partnership and Corporation K1 Wkt NEW 4552 Summary Section 179 Suramary Cancel Help Select the parent form you want
122. fic form to display TaxWise Help for that form Context Sensitive Help Context sensitive Help provides you with field level help on many common forms The context sensitive help pane displays at the bottom of the open form as illustrated below I TaxWise 2010 1040 Individual Guest 111 11 1111 File Edt Form View Reports Communications Tools Non Tax Products Help P zZz aj a aj se a D Nert Fom Close Retum Forms Tree Print Retu Print Form Return Stage Interview Diagnostics IRS Pub 17 User Guide TRIE Fm Fam HFT j one msronem xi Refund 0 ZEH us Main information Sheet 2010 Main info 1040 Individual Forms Tris return can be fled on Form Pa Check form you are using B 1040 C 10408 104067 C 1040PR Clrosone C 1040NREZ 1040 Pg2 Too wes Check one C Spanish tormes onthe screen and printed C Spanish forms printed oriy t SohM 6251 Pat Sa Your firstname iti Last name Sut Your SSN E 6251 P2 m i m B e 5 Misc Foms Bae itinga JONT retum enter your spouse s D Sumay sal Fret nam ite Last name if iferent rom yours spouse s SSN D Ree Price Mailing address Name ine 2 Use for care of Present hone adress EE Zp code cty and state E E Emal ress E Telephone numbers Taxpayer Spouse Daytime Evening Cell phone or fax Foreign phone Birth date Age for Federal tax purposes Taxpayer s occupation Spouse s occupation
123. g TaxWise over a network of any kind select Network 2 Enter the current DCN on the Current Declaration Control Number DCN box by doing one of the following e This number defaults to 1 Use the default if you use TaxWise on multiple workstations on a network you only use TaxWise on one stand alone computer or you do not e file any returns e If you are using multiple non networked computers you must pre set the DCN on each computer prior to tax season by estimating the number of returns you will prepare on each machine and entering the current DCNs far enough apart to prevent duplication The number you pre set in this section cannot exceed five digits The IRS will reject duplicate DCNs 16 Chapter 2 Installing and Configuring TaxWise For example if you have two non networked computers in your office and a laptop that you use in client s homes and you estimate that you will complete no more than 1000 returns on each machine logical settings for your DCNs might be as follows e Computer 1 enter 1000 e Computer 2 enter 2000 e Computer 3 enter 3000 If the computers are not networked you must designate one computer as the transmitting computer send all your returns and get all your acknowledgements on that computer The Declaration Control Number DCN is the number containing your EFIN that uniquely identifies each tax return TaxWise assigns the DCN to a tax return the first time you create the e file Assi
124. g box includes taxpayer information income and tax information and tracking information such as date created date printed etc the 1040 Individual package includes additional information related to electronic filing Chapter 7 Working with Tax Returns While you prepare one return you can view the query results for another return by pressing the Ctrl Q keys or by selecting File then Search Query for Taxpayer Enter the SSN for which you want to search and click Search Opening the queried return closes the current return The following table describes the tabs of the Query Results dialog box TaxWise displays the information on the General tab when you first open the Query Results dialog box General information includes return information and e file information The Checks tab displays information about checks printed for the client including bank authorization numbers check amount check numbers dates checks were printed dates checks cleared etc The States tab lists e filed state returns with the dates that you created the e file sent the e file to CCH SFS the state accepted the e file the state rejected the e file if applicable If you e filed an extension for the return TaxWise displays the information pertaining to the extension status on the Extension tab If you e filed the return and the IRS rejected it the Reject tab displays the IRS reject code and an explanatory message for the first reject To see
125. gain if you re open the return for editing A You can edit the Flips 09 file at any time to add or remove SSNs 101 Chapter 7 Working with Tax Returns Starting a New Return Before starting a new return make sure you are in the correct year and tax package and logged in properly by looking at the Title bar as illustrated below F TaxWise 2010 1040 Individual Guest This information includes steps and illustrations for the 1040 individual package Some steps and illustrations may vary slightly depending on the package you use To start a new return use the following steps 1 Doone of the following e Click the Start a New Return link on the home page e Click the File menu and click Start a New Return e Press the Ctri N keys TaxWise displays the Enter Social Security Number dialog box Enter Social Security Number 55H Re key 55M for validation File name i Use 55M to name file Prompt if Return not Carried Forward Start Return in Interview Mode Validation SSN must match 55M a e 2 Enter the primary Social Security Number for the tax return in the SSN box and press the Tab key ee It is critical that the SSN be correct Incorrect SSNs delay taxpayer refunds 3 Enter the SSN again in the Re key SSN box and click OK 102 Chapter 7 Working with Tax Returns If you carried forward prior year data for the SSN TaxWise displays a message box similar
126. garding DOR postcards more B Individual Taxes ood Important information regarding September 2010 Sales Tax returns more E Business Taxes gt Tax Professionals Required Threshold for e filing Reduced January 1 2010 Sales amp Use and Withholding Tax Customers more E Tag and Title E Administrative Services News amp Press Releases Important Topics Important Notice for Turbo Tax Customers E Agency to Agency gt ys ese au fax center B FAQs E List Serve Sign Up IFTA Quarterly Fuel Tax Return Changes Sales Tax Distribution By Month Inquiry E Taxpayer Advocate 500 Forms and Information DOR Launches Withholding Tax in Georgia Tax Center Where s My Refund Return Letter to AJC Editor Local Sales Tax Collection Credit Card Payments Letter to Savannah Morning News Editor Local Sales Tax Collection dated 9 22 2009 Delinquent Filers List 10 22 2010 Creating a Tab for a Document To create a tab for a document that you have on your hard drive use the following steps 1 Click the Tools menu point to Browser Tabs and click Add New Tab TaxWise displays the Add New Tab dialog box 2 Enter the name for the new tab in the Tab Name box and press the Tab key 3 Enter the path for example C P17 pdf in the Starting URL box and press Enter TaxWise displays the new tab to the right of the existing tabs Using the TaxWise Menus Some options on the menus are una
127. ge for Federal tax purposes Taxpayer s occupation Spouse s occupation Foreign Address Foreign street address 10 21 2010 2 05PM InReturn where TaxWise displays forms has a bright yellow background 54 Chapter 4 Using Administrator Features In packages that include a Main Information Sheet TaxWise displays it by default From here you can open any form in the default tax return to enter default information Do not prepare an actual tax return while you are editing Tax Form Defaults If you prepare an actual tax return while editing Tax Form Defaults TaxWise saves the information and displays it automatically the next time you start a return Vv 4 Using Tax Form Defaults open any forms on which you want to enter default information Be sure to enter your default information on the Price Sheet and Client Letter if you want these options included Periodically press the F2 key to save your defaults TaxWise automatically saves your defaults when you close Tax Form Defaults D 74 u 74 When you finish editing Tax Form Defaults click the Close Return button on the toolbar You can also close the Tax Form Defaults by clicking the File menu and clicking Close Return V When you add a new user TaxWise copies these tax form defaults to the new user When new users start a new return TaxWise displays the forms with the default information already entered Changing Default Information Withi
128. gning the DCN at this point is advantageous as the DCN prints on Form 8453 8879 if you create the e file before you print the return In addition the DCN does not change regardless of how many times you edit and create a new e file for the return The number in the Current Declaration Control Number DCN box on the General tab increases by one number every time you create a tax return e file for a new Social Security number 3 Determine your client invoice numbering process by doing one of the following e If you want to enter invoice numbers on each price sheet manually or if you want to leave the invoice number blank select Do NOT auto number If you select this option you must load the Price Sheet in Tax Form Defaults See Using Administrator Features for more information e If you want to auto number only the invoices from the current computer select Auto number each invoice ONLY on my LOCAL COMPUTER and enter the first invoice number you want to use in the Start my local invoice number with box If you select this option you should prevent duplicate invoice numbers by entering a different starting number on each computer similar to the way you entered DCNs on each computer e If you want to auto number all of your invoices on all machines select Auto number ALL invoices making each UNIQUE across the entire network If you select this option TaxWise automatically begins your invoice number sequences with 1 17 C
129. h where the 0 represents tax year 2010 and the I represents the 1040 individual package and the remaining nine characters represent the file name you gave the return 87 Chapter 6 Using Return Explorer Copy Files to Another Location This action allows you to copy Tax Form Defaults Private Forms lists Print Packet Forms lists History lists and User Defined History lists You cannot copy tax returns to another user The Admin user can copy any type of user file except tax returns To copy files to another location use the following steps 1 If you are logged in as the Admin user select the user name containing the file s you want to select from the Look in drop down list The Admin user can select from any user name Other user names will be able Re to select files only from their own user folder and the Look in drop down list will be grayed out 2 In the Show box click the arrow to display a list of file types Select the type of file you are looking for To display all files select All The files of the type you selected will appear in the File List In the Action box select Copy Files to Another Location 4 Select the file s you wish to copy from the File List To select all files press Ctrl A To select sequential files click the first file hold down the Shift key then click the last file To select non sequential files click the first file hold down the Ctrl key then click the other files
130. hapter 2 Installing and Configuring TaxWise Select any or all of the following Miscellaneous options Option Description __ __ Allows you to type the first character or first few characters of an entry and TaxWise auto completes the entry for you By default this option is the only one selected This Display User Defined and option does not affect your ability to see and use Auto Populated history pre defined history lists such as Relationship to lists You for dependents This box must be checked for user defined history list to work Causes the history list to open automatically when you are on the entry Not checking this box causes users to press space bar or click drop down to get lists By default this check box is selected and causes TaxWise to display a confirmation box when you click the X in the upper right hand corner of the program or use any other Windows method of closing the program Selecting Yes will close TaxWise normally Selecting No will close the confirmation box and return you to TaxWise The confirmation box allows you to select Do Not Show so that the box will not be shown when you close the program If you select this checkbox the Prompt before closing TaxWise check box in Setup Options will be cleared Enable Auto Complete for entries with history lists Automatically display history lists Prompt before closing TaxWise 4 Click the Next button to proceed to the Printer Setup tab The
131. he check number shown in the Validate Check Number dialog box matches the check number of the first actual check in your printer If not change the displayed check number 6 Click OK 176 9 10 s 11 Chapter 13 Working with Bank Products TaxWise displays the Check Display dialog box Check Display 1 Date 10 21 2010 PayTo TESTING amp MARY K RIVER Amount 8 709 00 Memo 232 101002 Bin Gretheck _ ConinuousPim Cancel Hep Verify the accuracy of the check number name SSN and amount and do one of the following e If everything is accurate click Print One Check e If there are errors click Cancel to close the check print session correct the error s and repeat steps 1 6 TaxWise displays a Confirm box Again verify the accuracy of the check that was printed then do one of the following e If everything is accurate and the check was printed correctly click Yes and proceed to step 10 e If there are errors and you need to void and or reprint this check click No TaxWise will display the following confirmation box Confirm gt 383 You have chosen to VOID checks ARE YOU SURE 2 Click Yes void the check and repeat steps 7 and 8 You are instructed to write the word VOID on the bad checks Some banks require you to return voided checks to them and others require you to keep or destroy voided checks Follow your bank s specific proc
132. here are four ways in which you can change the print packet defaults e Change the print order of the forms e Change the number of copies that print e Add to or remove forms from the packet e Add default or custom watermarks to selected packet s Remember to change print packet defaults for all users you must log in to TaxWise as the Admin user If you have not logged in as the Admin user the changes you make only affect your own settings Watermark Options Use the Watermark Options to print watermarks on forms printed from TaxWise Watermarks will not print on any forms to be filed to IRS or a state Users can select the default watermark or create custom watermarks Custom watermarks can be any alpha numeric text up to 20 characters 62 2 Chapter 4 Using Administrator Features Adding Forms to Print Packets To add forms to packets use the following steps 1 2 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility Click the Setup menu and click View Edit Print Packets TaxWise displays the View Edit Print Packets dialog box F View Edit Print Packets Watermark Options Packet Signature Pages af af Watermark Text Package 1040 Individual z 7 Print Completed Forms Available Forms Selected Forms ae A Ferm Name Copies MAIN INFO Main Information Sheet lt US 21 1040 PG 1 US Individual Inco INTERVIEW Interview Sheet lt US 69 g
133. ick OK 8 Click the Move button at the bottom left of the Return Explorer window TaxWise displays a status message Status i 215 Selected files are now moved Rename a Return This action allows you to change the file name of an existing tax return TaxWise automatically puts a two character code at the beginning of a tax return This file name indication shows the tax year and tax package When you rename a return do not type this code as part of the new file name To rename a return use the following steps 1 If you are logged in as the Admin user select the user name containing the file s you want to select from the Look in drop down list The Admin user can select from any user name Other user names will be able ee to select files only from their own user folder and the Look in drop down list will be grayed out 2 In the Show box click the arrow to display a list of file types Select the type of file you are looking for To display all files select All The files of the type you selected will appear in the File List 3 Inthe Action box select Rename a Return 91 3 Chapter 6 Using Return Explorer 4 Select the file you wish to move from the File List You can only select one file at a time 5 Enter the new name for the return in the Rename to box 6 Click the Rename button at the bottom left of the Return Explorer window TaxWise displays a status message Status i 218 Selected fil
134. ick the Browse button TaxWise displays the Browse window Lookin UTS10 6 e Ee EG My Recent Documents L Desktop My Documents oid My Computer My Network Places ack QaPPs CQATTACHMENTS CHECK G Cletters Control Database Decision Trees Email Export Help CQIMPORT Laser Locs CQMAILBOX lt File name Files of type PacketFiles PDF CPrintManager PROFORMA QPRTDCHK ORAL Reports O SoftwareLicense SPOOLER TRANSMIT OTWHomepage QTWTECH CQUPDATES users OVERSIONING Employer tbk Al files pea Cancel 5 Navigate to the location to which you exported your database and click Open 6 Click Begin TaxWise saves the EIN database to the UTS10 Database directory 196 Chapter 16 Sending Mail With TaxWise TaxWise gives you the ability to communicate with SFS Support without having to launch another email program thereby streamlining the process of getting the vital information you need to move on with completing returns and increasing the productivity of your business Introducing Mail You can use Send Mail to SFS Support or Send Client to Client Mail to create an electronic mail message for the SFS Customer Support staff or another site that corresponds with or transmits returns to the CCH SFS Electronic Filing Center Client to Client Mail goes to the CCH SFS Electronic Filing Center Sending Mail to S
135. ific data from the original check including e Taxpayer SSN e Bank Authorization Number e Original check number e Original check amount If you have exceeded the number of reprints for a check the time has expired during which you could reprint a check or if the check has been lost mislaid stolen destroyed or misappropriated you must follow your bank s procedure for reissuing a check To reprint checks use the following steps 1 Click the Bank menu and click Reprint Checks Chapter 13 Working with Bank Products TaxWise displays the Check Identification dialog box Check Identification fou must have possession of the original check to reprint a check IF not follow the bank s procedure to reissue the check instead of reprinting Enter Social Security Number Enter Authorization Number Enter Check Amount 2 Enter the SSN Authorization Number and the Check Amount for the check to be reprinted for information on locating the Bank Authorization Number see the end of this section 3 Click OK to proceed TaxWise displays the following confirmation box T Confirm p 70 Load check stock FACE UP SIGNATURE LAST into printer S7 Continue 4 Load check stock in your printer according to the instructions in the above message box and click Yes TaxWise displays the Validate Check Number dialog box Validate Check Number Enter Starting Check Number 1 Cancel 5 Verify that t
136. ilter refer to TaxWise Help 3 Double click the form to add the form to the current return 107 Chapter 7 Working with Tax Returns Adding a New Blank Copy of an Open Form When you complete a form such as a W 2 in the workspace and you need to add a new blank copy to that form do one of the following e Press the Shift F10 keys e Click the Copy This Form tab e Click the Forms menu and click Copy Form Name e Right click on a form and select Copy current form from the shortcut menu TaxWise opens the form in the workspace Some forms such as the Main Information Sheet and the 1040 cannot be duplicated Linking to a Form You can add forms to a return by linking from the entry to which the form s data will carry For example to open Form W 2 click the QuickLink icon or press the F9 key while your cursor is on line 7 of Form 1040 TaxWise displays the Entry Links dialog box Entry Links US Individual Income Tax 1040 Pg 1 a HE Create Link to a New Form NEW W2 Wage and Tax Statement NEW W2GU Guam Wage and Tax Statement NEW FEC Foreign Employer Compensation NEW 1099R Pensions Annuities Retirement Plans NEW 2108 Pg 1 Employee Business Expenses Pg 1 NEW 2441 Pg 2 Child and Dependent Care Expenses Pg 2 NEW 4137 TP Social Security Tax on Tips Taxpayer NEW 4137 SP Social Security Tax on Tips Spouse E NEW 8839 Pg 2 Qualified Adoption Expenses Pg 2 NEW 3903 Moving Expenses NE
137. ime in return calculation in these two places however does not reflect the current amount until you save and close the return and reopen it TaxWise displays the time shown on the Main Information Sheet or page one of the primary tax form as the total number of minutes for example 101 minutes TaxWise displays the time shown on the payments tab of the Query Results dialog box as hour minutes and seconds hh mm ss for example 01 41 11 If you want to pause the timer to perform other tasks outside of the return you are working on press the Shift F11 keys TaxWise displays a message box similar to the following Status i 495 Return Timer Paused Press Enter to restart You cannot continue working in the return or in TaxWise until you press the Enter key or click OK to restart the timer 124 Chapter 7 Working with Tax Returns Using Search and Query Features Understanding the Query Results Information The Search Query for Taxpayer feature allows you to search for a return in any package in order to e View the Query Results dialog box the database record to check on the return s status e Find the return file and open it e Display the location path of other types of files that relate to the return You can interrupt along search by clicking the Stop button and shorten the a search by selecting specific files types to search em Search Query for Taxpayer is not active from the
138. ine 21 more than one source of other income e 1040 Dependents Section more than four dependents e Form 2441 more than two care providers e Schedule A lines 8 11 21 23 and 28 multiple deductions In some cases using a statement when it is not required may cause e file errors Specifically you should not use the Additional Dependents statement unless you have more than four dependents to list In addition do not use a statement to list Other Expenses on Schedules C E and F unless you have more items than will fit on the form However you can use the Schedule B Interest and Dividend statements regardless of the number of items you must list Schedule B Interest and Dividend statements have additional fields for state adjustments penalties federal withholding etc when needed Inserting Deleting Sorting Lines on Statements To insert a line between two existing lines move your cursor to the line below which you want to insert a line and press the Alt Insert keys TaxWise inserts a line in the space above your cursor ee You can also right click the line and click Insert row on the shortcut menu TaxWise inserts a blank line US Schedule B Interest Received Amounts shown in Box 8 should not be entered in the Box 1 or 3 amount column instead enter an E inthe NAEQE column snd the amount from Box 8 inthe NAEOB amount column Box 1 or 3 State adjust NAE NAEOB AMT Early Federal Am
139. ing Label 22 2 151 Troubleshooting Font Problems 2 22222 152 Working with Invoices and Payments 155 Setting Up Invoices 0000 002 eee 155 Setting Up the Price Sheet 0 2 eee eee 155 Recording Payments 0 00 0 222 c eee eee eee eee ee 157 Entering Payments on the Price Sheet 157 Entering Payments in Query Results 158 Accepting Payments with iTransact 2 2 2 160 Printing an Invoice 2 2 eee eee eee cece cece ec ecececeees 161 Conducting Interviews _ 00 02 20 cccceeecceeeeceeeees 163 Understanding TaxWise Desktop Interview 163 Starting an Interview 0 0 2 22 2222 eee eee eee eee eee 163 Working with Bank Products 167 Introducing Bank Products 2 2222 0022ee eee eee eee 167 What is a RAL oo psec ec caren cee ccee ae eow dela ewuceee ees 167 What is an ERG o oi tees E gcc wontons pound AE 167 What is a DDRAL 2222220 0 0 02 168 What IEA DDR a ha hades r Covicb seach ons aE 168 What is FeeCollect ooo occ cee ek ae ats 168 What is Audit Shield 0 2 lo cee ee eee eee 168 Understanding Bank Product Tasks 2 22 168 Aligning Checks 0 0 000 o eee eee eee ee eee eee 168 Printing Checks
140. ions From the Utility click the Setup menu and click Security Manager Click the Users tab Select the Admin user name and click Modify NOW R WN Enter a password for the Admin user in the Password box and click OK TaxWise returns to the Security Manager dialog box 8 Click OK TaxWise closes the Security Manager dialog box and the Utility ee The next time you log in as the Admin user you must use your new password You cannot recover the Admin user s password so be sure to write it down and put it in a secure place If you lose your Admin password contact Customer Support for assistance Chapter 4 Using Administrator Features Carry Forward Previous Year Defaults for Admin This feature enables you to bring forward the Admin user s Tax Form Defaults from the previous year s version of TaxWise To carry forward the previous year s defaults use the following steps 1 Click the Tools menu point to Carry Forward and click Prior Year Data TaxWise displays the Carry Forward Prior Year Data dialog box Carry Fonward Prior Year Data Proforma trom 2009 Taxwise File Directory containing files UTSOS USERS Admin 2 Make sure that 2009 Admin TaxWise Tax Form Defaults is selected TaxWise assumes that TaxWise 2009 and TaxWise 2010 are on the same drive If they are not enter the correct drive letter followed by a colon in the Directory containing files box for example
141. is located and click OK TaxWise displays the Select User Name s dialog box 3 Select the user name s whose returns you want to restore and click OK TaxWise displays the Restoring to dialog box If you select more than one user name each user s list of returns appears Re consecutively 4 Select the return s you want to restore from each user name and click OK ee Areturn must have a check mark beside it to be selected 193 Chapter 15 Backing up and Restoring Returns TaxWise displays the Restore Summary dialog box F Restore Summary GUEST Returns 1 versions 0 EFiles 0 RALs 0 Return Attachments 0 The Restore Summary dialog box shows you how many returns e files RALs fe etc were restored a 5 Click OK TaxWise displays the Information dialog box Information 279 Restore complete 6 Click OK Exporting and Importing EIN Database The Export Import EIN Database feature is most beneficial to sites with non networked computers This allows you to keep a complete employer database for all non networked machines in a central location such as the transmitting computer Exporting the EIN Database To export the EIN database use the following steps 1 Insert a removable disk in the drive 2 On the Tools menu click Export Import EIN Database 194 Chapter 15 Backing up and Restoring Returns TaxWise displays the Export Import dialog box a Export
142. is the last user name proceed to the next step Select the drive and directory where you backed up your files previously and click OK You can type the complete path in the Location box or select a drive from the Drives box click the arrow for a drop down menu of drives on your system and a directory from the Directories box During the backup process TaxWise displays status messages in the bottom left corner of the TaxWise status bar 192 Chapter 15 Backing up and Restoring Returns TaxWise displays the Information dialog box Information i 278 Backup complete 7 Click OK If an earlier backup exists you will receive a Confirm dialog box telling you the files will be overwritten Restoring Returns Areturn restored from the backup will overwrite a return with the same name on your hard drive Any changes made to a return since the last backup will be uo lost Use Restore from Disk to restore one or more files to your hard drive from a backup disk Make a note of the user name to which you are restoring returns so you can find the returns later when you need to edit them To restore from a backup disk use the following steps 1 Click the Tools menu and select Restore from Disk TaxWise displays the Select a directory dialog box TaxWise determines the type of restore procedure needed from the backup file s on the backup disk 2 Select the drive and directory where the backup
143. isplays a message that indicates prior year data exists You can load the prior year data into the tax return at that time Your 2009 TaxWise returns must be on your system and you must know on which drive you saved the returns if it is different from the drive on which you installed TaxWise 2010 To carry forward prior year data use the following steps 1 Click the Tools menu point to Carry Forward and select Prior Year Data 94 Chapter 7 Working with Tax Returns TaxWise displays the Carry Forward Prior Year Data dialog box Carry Fonward Prior Year Data 2009 Admin Taxwise Tax Form Defaults Director containing files MUTSOSKUSERSS File specification Include subdirectories Include W 2 s If the previous year TaxWise files are located on a directory different than the fe current year of TaxWise enter the drive letter and a colon in the Directory containing files box i e D UTSO9 USERS 2 Click OK TaxWise displays the Select User Name dialog box Select User Name Guest Select All a Cancel Help If TaxWise displays a message box indicating that you did not select a user and hN it is exiting the process check to make sure that the Directory containing files box contains the correct information 3 Press and hold the Ctrl key while you select the user names whose return information you want to carry forward 4 Click OK 95 Chapter 7 Working with Tax Ret
144. key while making your selections 3 Click the Increase Decrease arrows to increase or decrease selected forms 4 Click OK TaxWise saves the modified Classic Print defaults 2675 Chapter 4 Using Administrator Features Creating Private Forms Lists The Private Forms feature enables you to customize the list of available tax forms in a tax return For example if you or other preparers in your office do mostly 1040A or 1040EZ returns you can greatly reduce the number of forms on the Find a Form list by using the pre defined 1040A or 1040 EZ Private Forms lists Even if you prepare more complex returns there may be many forms you seldom or never use By creating your own Private Forms list you can eliminate those forms from the Find a Form list With Private Forms you can e Select and use a pre defined list e Modify and save a pre defined list e Create and save your own unique list You can open any form regardless of whether it is on your Private Forms list by clicking the QuickLink icon or pressing the F9 key on the entry that the form supports This process referred to as linking opens a list of forms available to link as supporting forms to the line and forms you link from For example you can open Schedule B by clicking the QuickLink icon or pressing the F9 key of Form 1040 line 8a or open Schedule C by clicking the QuickLink icon or pressing F9 on form 1040 line 12 You can also click Show All Forms
145. ks ARE YOU SURE No Cancel 9 Click Yes to confirm and proceed with voiding the selected check s click No to return to the Select Checks to VOID dialog box and make any necessary changes TaxWise displays a Status message m Status i 233 Write VOID across voided check s Follow your bank s procedure for handling voided check stock 10 Click OK TaxWise will then bring you back to the Select Checks to Print dialog box step 3 173 Chapter 13 Working with Bank Products You are instructed to write the word VOID on the bad checks Some banks Re require you to return voided checks to them and others require you to keep or ou destroy voided checks Follow your bank s specific procedure DO NOT attempt to reuse voided check stock TaxWise will not allow you to use a check number that has been previously used 11 Doone of the following e If the checks were accurate or you fixed the problem that caused the check to print incorrectly repeat steps 3 8 and if necessary void additional checks e If you have not fixed the problem or cannot fix the problem at this time click Cancel to end the printing session and at a later time open Print Check again to print checks for the current authorization records marked Not Printed e When you have finished making corrections and have printed your checks successfully TaxWise will display the following Status message T Status i 231 Remove remaining check
146. lay Form List Ctrl Fid Copy This Form Shift F10 Close This Form F10 Show Second Form F Import K1 Form Data Remove Form Shift F9 Lock All Entries Unlock All Entries The following table describes each of the commands on the Form menu Command Description O O Add Opens the Add Form list so an additional form can be added to the Form Display current return Form List Adds an additional form up to the maximum number of copies for the current form In some cases the menu item may change to reflect the name of the form you can copy for example K1 P S iat THIS Closes the current form and displays the Find a Form list Copy This Form Show Second Opens a split window so that you can view two forms from the Form current return simultaneously Import K1 Allows you to update a K1 in an individual return that you have Form Data changed in a 1041 1065 or 1120S return Removes the current form from the open return Lock All Allows the Admin user to lock all entries on a form in Tax Form Entries Defaults Unlock All Allows the Admin user to unlock all entries on a form in Tax Form Entries Defaults 36 Chapter 3 Getting Started The Letter Menu O Clear Letter Open Letter Save Letter Ei Preview Letter Edit Letter Template Print Letter Template Insert Format ae Spell Check eN Please refer to the Client Letter chapter for more information The View Menu Go to Web Ce
147. le attached type the only state abbreviation in this entry Select state The report includes information about all returns with this DCN or higher The default starting DCN is 000000 00000 The first six digits are the EFIN and the last five numbers are the unique number generated by TaxWise The report includes information about all returns with this DCN or lower The default ending DCN is 999999 99999 Torun a report for a specific EFIN enter the desired EFIN in the Starting DCN and Ending DCN fields Select Print summary information only if you want to see a summary of the report instead of a full report A summary includes information subtotals and totals but not a listing of all returns only Select Include erased returns if you want to include returns that have been erased using the delete function in Return Explorer even though you can delete a return from TaxWise the client s record is never erased from the database Print Gray Select Print gray bar if you want TaxWise to add a gray bar to Bar separate sections of the report to make reading easier The returns in each report can be sorted by primary SSN primary Sort Order last name or DCN If you choose primary last name TaxWise sorts returns first by last name then by SSN That is clients with the same last name will be sorted by SSN not by first name This applies to mailing labels only When you select Mailing labels Label i S Options from the Reports me
148. lect 1040 at the top of the Main Information Sheet Legacy vs MeF in TaxWise The 2010 TaxWise tax program will determine whether a return should be e filed with the legacy system or with modernized e file Tax preparers will receive notification stating in which format the return was sent For the states that do not yet support MeF the IRS will require the returns be sent in the legacy format Check the TaxWise Customer Support Center to keep updated on which states support MeF 134 Chapter Working with Client Letters The TaxWise Client Letter feature enables you to print a client letter with each tax return TaxWise provides a standard letter template for each tax package except Miscellaneous If the standard letter template does not meet your needs you can save it with a different file name and edit it Introducing the Client Letter In order for TaxWise to print a client letter with each tax return you must add the letter to your tax form defaults using Edit Tax Form Defaults on the Tools menu Q For information on creating custom client letters please refer to F1 Help a TaxWise Client Letter includes e Letter templates for each tax package in both English and Spanish e Acover sheet template for individual returns that is designed to be used alone not with a third party folder or envelope in both English and Spanish e Acover sheet template for business returns that is designed to be used alone not wi
149. llows you to log in as a different user When you click this link TaxWise displays the Change User dialog box Select the desired user name from the User name drop down list enter the password for that user and click OK Opens the Select Package window from which you can select a different task package to open When you start a new return the return opens in the active package For example 1040 1065 1120 etc Closes TaxWise It is not necessary to log out prior to closing TaxWise A confirmation box will appear and you must confirm that you wish to close TaxWise by selecting Yes Selecting No will close the confirmation box and return you to TaxWise Change User Change Package The following table describes the tasks included in the Incomplete Tasks list Begins the check printing process If there are no checks Checks Not Printed available to print TaxWise displays a message that indicates this is the case when the link is selected e files Not Allows you to select returns to sent to the SFS Electronic Transmitted filing Center EFC Bank Application Allows you to correct bank applications about which you Corrections Needed have received a message from CCH SFS Bank Check Allows you to correct bank checks about which you have Corrections Needed received a message from TaxWise The following table describes the tasks included in the Communication list Send Mail to SFS Allows you to create an e mail message t
150. ludes Form 5884 B New Hire Retention Credit and Form 8941 Credit for Small Employer Health Insurance Premiums The 1120 package includes Form 1120 Schedule UTP Uncertain Tax Position Statement Form 5884 B New Hire Retention Credit Form 8838 Consent To Extend the Time to Assess Tax Under Section 387 Gain Recognition Agreement and Form 8941 Credit for Small Employer Health Insurance Premiums The 1120S package includes Form 926 Return by a U S Transferor of Property to a Foreign Corporation Form 5884 B New Hire Retention Credit Form 8838 Consent To Extend the Time to Assess Tax Under Section 387 Gain Recognition Agreement Form 8925 Report of Employer Owned Life Insurance Contracts and Form 8941 Credit for Small Employer Health Insurance Premiums The 1065 package includes Form 1098 C Contributions of Motor Vehicles Boats and Airplanes Form 5884 B New Hire Retention Credit Form 8925 Report of Employer Owned Life Insurance Contracts and Form 8941 Credit for Small Employer Health Insurance Premiums Chapter 1 What s New in TaxWise 2010 InterviewUsers Group in Security Manager The new InterviewUsers group has the same rights as a user assigned to the SuperUser group The difference between the two groups involves starting anew return When a user is assigned to the InterviewUsers group and starts a new return the Start Return in Interview Mode check box is selected and disabled on the Enter Social Security Number
151. lues Changes made to city or state information will apply to all subsequent returns when that zip code is entered Working with Statements and Scratch Pads Using Statements Some sections of a tax form require more lines than are available on the IRS form In this case you must link to a statement and place all entries on it For example Schedule B provides six lines for interest income information If a taxpayer has more than six payers you must link to the statement and enter information on all payers on the Interest Received statement The IRS determines how many items can be listed before a statement must be used Statements are filed electronically with the tax return Some forms in TaxWise indicate that statements are available on entries when needed as illustrated below on form 1040 120 Chapter 7 Working with Tax Returns 15a IRA distributions b Taxable amount 16a Pensions and annuities b Taxable amount ee This indictor may be abbreviated as Stmt Avail or F9 for Stmt TaxWise automatically totals all items on a statement and carries the total to the entry from which you linked to the statement on If you need more lines than the statement provides you can press the A Shift F10 keys to duplicate the current statement Some commonly used forms that often require the use of statements include e Schedule B more than six interest payers or more than ten dividend payers e Form 1040 l
152. m Dspay Fomm List CutsF 10 Copy WOATP ShiteF 10 Remove Fom SHitvES Close This Fam F10 _ Refund 0 Wage and Tax statement Sannin Main info Ths Wa slalom T Texpaver spouse E 1040 individual Fome 1040Pg1 Ci check it this w2 is handwritten altered or appears not to be a true W2 v 1040 P92 Wi check it this is the taxpayer s address shown onthe W2 or imo wes Wi check and ake changes fiz Hein Street vy B senceot Tie ie fs used ONLY foro fren iii BH SehCPo2 boss eml LE Checkit employer was contactedto verity W2 Bank product oniy Employer phone am Li Check to take calculations off of ines 3 4 5 and 6 Li Check to take calculations off of ine 16 state wages a Control under MEM Corrected w2 20 CI b Employer iD MENEE 1 Wages tips etc 2 Federal tax withheld Name code BENE E aE Employer s name 3 Socialsecurty 4 Socisi securty wages tax withheld Employer s care of name Use for care of Employer s address 5 Medicare Medicare v Letter 1040 Letter SSS wages tax withheld t Pice Employer s Zip code cty and state ada Fonm Display Fomm List tCuteF 10 oes Tris Fom F10 Main Information Sheet 2000 This return can be fled on Form a roa Oroa Dy rome z oer Cy rosonr Cy roaonrez E Check one C Spanish forms on the screen and printed C Spanish forms printed only Your firstname nial Last name Suttix Your SSN It fling a JOMIT retur erter yo
153. m the list by doing one of the following e Click each individual file to be included in the backup and click OK e Tochoose alist of sequential files click the first one press and hold the Shift key and click the last one and click OK e Tochoose alist of non sequential files click the first one press and hold the Ctrl key and click additional files and click OK e Click the Select All button 190 Chapter 15 Backing up and Restoring Returns 5 Click OK ee If you select multiple user names repeat step 4 If this is the last user name proceed to the next step TaxWise displays the Select a directory dialog box Select a directory where the current backup will be saved Location CABackup Drives Local Disk C Directories S Local Disk C I Check In Out com D css O cwuSuiteData dcadh 2c565ab72bab5b161952c3d 3 DELL Delphi D Development O Documents and Settings Ok Cancel Help 6 Select the drive and directory where you want the backup to be saved and click OK You can type the complete path in the Location box or select a drive from the Drives box click the arrow for a drop down menu of drives on your system and a directory from the Directories box During the backup process TaxWise displays status messages in the bottom ee left corner of the TaxWise status bar TaxWise displays an Information dialog box Inf
154. ment and click the radio button indicating that you accept the terms of the license agreement Click Next to proceed The Installation Wizard displays the Destination Drive dialog box In the drop down box select the drive to which you wish to install TaxWise 2010 then do one of the following e If this is a stand alone install simply click Next By default the No radio button is selected for you e If you are installing to a network drive or this is a server installation select the Yes radio button enter a workstation number for this installation must be between 100 and 999 then click Next The Installation Wizard displays the Ready to Install the Program dialog box Confirm the designated drive path and click Install to proceed If you want to review or change any of your installation settings click Back Click Cancel to ms bs es Chapter 2 Installing and Configuring TaxWise exit the InstallShield Wizard and end the install The installation program will run installing TaxWise 2010 to the drive you selected When the installation is complete click Finish If this is the first time installing any year of TaxWise on this computer you will be prompted to restart your computer when the installation is complete You must restart your computer before running TaxWise Please note If you attempt to run TaxWise before restarting your computer you will receive an error message and the program will not run Configuring a Netwo
155. mode in order for TaxWise to save the lists The Edit History List feature is available in actual tax returns to the Admin user but TaxWise does not save any lists users create outside of Edit Tax Form Defaults mode Editing Return Stage Options You can create a special user defined history list called the Return Stage Options list This list enables your preparers to assign a Stage to Stage Options list This list enables your preparers to assign a stage to a return such as Missing W2 Missing Spouse Signature Paid in Full or whatever meets your business needs TaxWise displays the Return Stage as a column on the Existing Tax Returns window when you select returns for editing printing or creating e files TaxWise also displays the Return Stage on the Query Results window for each tax return You must be logged in as the Admin user and be in Edit Tax Form Defaults mode to create this list To create and edit the Return Stage List us the following steps 1 While you are in Edit Tax form Defaults mode click the Return Stage button and click Edit Return Stage Options Chapter 4 Using Administrator Features TaxWise displays the User Defined History List dialog box 7 User Defined History List Add an item to the list amp Lock List Hee 2 Enter and modify the options you want to add as you would any other user defined history list Notice you do not have the Lock and Unlock button in thi
156. must be ready for transmitting check print data To print a check use the following steps 1 Doone of the following e Click the Bank menu and click Print Checks e Press the Ctri H keys TaxWise displays a message box Confirm p 70 Load check stock FACE UP SIGNATURE LAST into printer wi Continue The instructions match the instructions you used to successfully print check Re information on the template when you performed the Align Checks function 2 Load check stock in your printer according to the instructions in the above message box and click Yes 170 Chapter 13 Working with Bank Products TaxWise displays the Select Checks to Print dialog box Select Checks to Print 071 Status CheckNo SeeSec Taxpayer Name Amount O 232 10 1002 TESTING amp MARY K RIVER 8709 00 Not Printed lt Select All Games Help 3 Select the files for which you want to print checks and click OK To select multiple files press and hold the Ctrl key while you click to select multiple files _ TaxWise displays the Validate Check Number dialog box Validate Check Number Enter Starting Check Number 1 Cancel ee A check print file may contain more than one check print authorization record 4 Verify that the check number shown in the Validate Check Number dialog box matches the check number of the first actual check in your printer If
157. n each tax return you can change the information as necessary If a taxpayer does not want to e file their return simply change the type of return to Paper on the return The Admin user can also make changes to the defaults by clicking the Tools menu and clicking Edit Tax Form Defaults This option is useful if something you entered as a default early in tax season changes however the changes only apply to new returns started after the defaults are created Editing the Tax Form Defaults in this manner does not change the previously created returns Printing a Client Letter with a Return If you want to print a client letter with every return you must add it to the return as you would any other tax form To print a client letter with the return you can do any of the following e Add it to the default tax return in Edit Tax Form Defaults mode by typing letter from the Find a Form list e Add the form to the Selected Forms list in the View Edit Print Packets dialog box for the print packet and tax package you are using Chapter 4 Using Administrator Features The File Copy and Taxpayer Federal Copy print packets include the Client Letter default _ Using Client Letters as Stand alone Cover Sheets TaxWise includes four client letter templates that are designed to be used as cover sheets one for individual returns in English one for individual returns in Spanish one for business returns in English and one for business returns
158. n paper back up and archiving purposes Printing a Single Return The TaxWise Print dialog box allows you to select one or more packets to print A print packet is a group of forms The File Copy packet includes all completed forms schedules worksheets statements scratch pads client letters and other forms that are included in areturn If you want to print one copy of everything in the return print the File Copy packet Q This will not be true if you have modified the File Copy packet Printing an Open Return To print a return when the return is open use the following steps 1 Doone ofthe following e Click the Print Return button on the toolbar e Press the Ctrl P keys e Click the File menu point to Print and click Print This Return Chapter 10 Printing Tax Returns TaxWise displays the TaxWise Print dialog box 2 Select the printer to which you want to print the return from the Name drop down list You can change to a different printer than the default printer you chose in Printer Setup If necessary click Properties to change the printer properties You can change print packets and modify watermark options here if you need to KV V If necessary click Options to open the View Edit Print Packets window where you can view and change the contents of the print packets and edit watermarks options Click Save to apply changes 5 Choose the print packets you want to print by selecting the ap
159. n web pages of your choosing You must have an active Internet connection before you begin To add a new tab use the following steps 1 Click the Tools menu point to Browser Tabs and click Add New Tab TaxWise displays the Add New Tab dialog box F I Add New Tab Tab Name Taswise Web Starting URL http amv taswise COM 2 Enter the name for the new tab in the Tab Name box and press the Tab key If you add more tabs than TaxWise can display on a single line TaxWise will shorten the name on the tab TaxWise recommends you use abbreviations when possible Enter the URL in the Starting URL box and press Enter For example enter the Tab Name GA DOR and Starting URL http www dor ga gov to create a tab for the Georgia Department of Revenue 4 VA 31 Chapter 3 Getting Started TaxWise displays the new tab to the right of the existing tabs WH TaxWise 2010 1040 Individual Guest DER File Edit Form View Bank Bng Communications Tools Non Tax Products Help TE Retum A Retum sed Retum me Pub 17 uf Guide Home TaxWise Web IRS Manage Students Student Lessons Support Site Knowledge Base TaxWise Blog GADOR a ins Address about blank gt Refresh Home 1800 Century Blvd NE Atlanta GA 20345 3205 Tel 1 877 GADOR11 1 877 423 671 fad Georgia Department of Revenue TAX LAW AND POLICY NEWS EMPLOYMENT Click here to Se arc h E Online Services Important information re
160. nds on the Reports menu Command Description _ _ _ Acknowledgements Displays a list of acknowledgements and e mail received from g the IRS states CCH SFS and other EFINs Allows you to create a number of reports predefined within Reports List TaxWise These reports can be displayed in TaxWise exported for display in other programs or printed Mailing Labels Prints mailing labels for a selected range of clients Creates a log or set of labels for all clients for which you completed tax returns last year but not started a return for this year Non Returning Clients Chapter 3 Getting Started Command Description _ Creates organizers for use by your returning clients to organize their tax information Client organizers use the previous year s tax return information and must be printed from the previous year s final version of TaxWise Client Organizer The Communications Menu Send Federal State Returns to Ctrl 5 Get Acks Mail and Updates Ctrl G Send Mail to 5F5 Support Send Client to Client Mail Get Updates Transmit DB Report The following table describes each of the commands on the Communications menu Command Description _ O Send Starts the communications procedure for sending Federal and Federal State State electronic returns to the IRS and state via the CCH SFS Returns to Electronic Filing Center Starts the communications procedure to retrieve IRS st
161. ne EOKAMN WDN YG a7 v8RE Save as Workstation Defaults Cen Cancel Help The Company tab allows you to define basic information about your office such as your name address contact information Merchant Services Client ID and EFIN To complete the Company tab use the following steps 1 74 a Enter your EFIN in the EFIN Electronic Filing Identification Number or Customer ID box and press the Tab key An EFIN is assigned to you by the IRS If you do not have an EFIN enter the Customer ID number assigned to you by SFS Enter only your Main Office EFIN in this box and do not change it during tax season Changing the EFIN will corrupt your database If you plan to transmit returns for multiple EFINs from one location please see the topic Registering TaxWise to Transmit for Multiple Locations later in this user guide Enter the name of the primary contact person at your office in the Your company s contact name box and press the Tab key Enter the name of your company in the Your company s name box and press the Tab key Enter your street address in the Your company s street address box and press the Tab key Enter your city state and ZIP Code in the Your company s city sate ZIP Code box and press the Tab key Do not use any punctuation when you enter your city state and ZIP Code information Chapter 2 Installing and Configuring TaxWise 6 Enter your area code and phone number in the Yo
162. new information to the EFC 74 Updating RAL Applications A This feature is only available for Santa Barbara Tax Products Group customers 179 Chapter 13 Working with Bank Products This command on the Bank menu enables you to update addresses and phone numbers for approved bank product clients and transmit the information to the bank via the EFC The bank request that you update addresses and phone numbers even after the bank product has been issued Providing updated information will assist the bank should there be a problem with the loan and it might help lower your loan loss rate You cannot use this command to correct a rejected application Click the Bank menu and click Fix Rejected Bank Apps for that purpose To update a RAL application use the following steps 1 Click the Bank menu point to Maintenance Setup and click Update RAL Applications TaxWise displays the Enter Primary SSN dialog box 2 Enter the SSN of the client and click OK TaxWise displays a message box which indicates information currently included in the bank application file 3 Enter the correct information and click OK TaxWise displays a message box prompting you to send the changes to the banks 4 Click Yes to flag the record and make it available for transmission Q If you click No TaxWise deletes the changes and sends nothing TaxWise displays a message box asking if you would like to choose another file to modif
163. next form listed in the Tree or press the Ctri Page Up keys to open the previous form e Clickin the Tree and press the Down arrow key to move down the Tree and open forms as you go or press the Up arrow key to move up the Tree and open forms as you go e Click in the Tree and type the first character of the form you want to open Press the same character again to move to the next form that starts with the same character e Press the Shift Page Up keys or the Shift Page Down keys to open each page of a single form 113 Chapter 7 Working with Tax Returns You can also use the mouse to scroll through the forms e Click a form in the Tree to open it e If aformhas aplus sign beside it click the plus sign to view the additional pages or supporting forms e If aformhas aminus sign beside it click the minus sign to hide the additional pages or supporting forms e Click the Prev Form and Next Form buttons on the toolbar to scroll through the forms listed in the Tree Saving Returns You should save your return frequently by pressing the F2 key This command saves data entered up to that point When you close a return TaxWise automatically saves your data You do not have the option to close a return without saving it Saving frequently protects the data in the event your computer should lose power while you are preparing a return Viewing Two Forms at One Time There are times when you may want to look at two forms a
164. ng T Confirm 193 Carpforward data exists Load it 3 Do one of the following e Click Yes to load the data into the new return e Click No to start the return without loading the data Prompt if Return not Carried Forward TaxWise has the ability to alert you if a return was created last year but has not been carried forward for this year 1 To enable this functionality select the Prompt if Return not Carried Forward check box on the Enter Social Security Number dialog box that opens when you click Start a New Return from the TaxWise home page 97 Chapter 7 Working with Tax Returns Enter Social Security Number 55H Re key 55M for validation File name Use 55M to name file Prompt if Return not Carried Forward Start Return in Interview Mode Validation SSN must match 55M C e 2 Enter the Social Security number in the SSN field 3 TaxWise scans the prior year directory to see if a return with this SSN existed If a prior year return is found TaxWise displays a confirmation box m Confirm P 147 Prior year retum exists Do you want to cary it forward 4 Ifyou select Yes TaxWise carries forward the prior year information and opens a new return in the current year 5 Ifyou select No TaxWise allows you to start the return as you normally would Copying Data from One Computer to Another To copy data you have carried forward from one computer to another
165. nsion Example file name 01000000 000 where the 0 represents tax year 2010 and the I represents the 1040 individual package The tax package can be identified as follows I Individual 1040 C Corporate 1120 S S Corporate 1120S P Partnership 1065 F Fiduciary 1041 G Gift Tax 709 E Estate Tax 706 X Exempt Organization 990 B Employee Benefits 5500 M Miscellaneous U Puerto Rico Individual R Puerto Rico Corporaciones D Puerto Rico Sociedades The DAT extension identifies the History List built from like fields as returns are prepared Example file name HISTORY DAT The PFL extension identifies the Packet Form List files Example file name Federal PFL The file name consists of 11 characters in the following format Number tax year one character tax package UserList remaining file name info uhl extension Example file name OIUserList uhl where the 0 represents tax year 2010 and the I represents the 1040 individual package The PDF extension identifies the Private Forms list files The PFU extension identifies user created Private Forms list files Example file name 11040A pfd forms for 1040A returns The file name consists of 11 characters in the following format Number tax year one character tax package the name you gave the return remaining file name info next three characters of the name you gave the return Example file name OIMarySmit
166. nstall to begin the installation to C UTS104 IF you want to review or change any of your installation settings click Back Click Cancel to exit the wizard 10 Confirm the designated drive path and click Install to proceed If you want to review or change any of your installation settings click Back Click Cancel to exit the InstallShield Wizard and end the install The installation program will run installing TaxWise 2010 to the drive you selected When the installation is complete click Finish Chapter 2 Installing and Configuring TaxWise i TaxWise 2010 InstallShield Wizard InstallShield Wizard Completed The InstallShield Wizard has successfully installed Tax Wise 2010 Click Finish to exit the wizard If this is the first time installing any year of TaxWise on this computer you will be prompted to restart your computer when the installation is complete You must restart your computer before running TaxWise Please note If you attempt to run TaxWise before restarting your computer you will receive an error message and the program will not run Installing TaxWise from the Customer Support Site To install TaxWise from the Support Site use the following steps 7 Login to the Customer Support Site https support taxwise com When logging in for the first time you will need your Client ID and your Registration Code You will need to enter Admin as the user name and your Registration Code as your password
167. nta Barbara Bank amp Trust e At the conclusion of both a check printing session and correcting bank application records TaxWise prepares the data for transmission to the bank via the Aligning Checks Before you print real checks during tax season you must run Align Checks and get correct alignment as described in on screen instructions 168 Chapter 13 Working with Bank Products After you have achieved correct alignment do not run Align Checks again Re unless you change printers install TaxWise on a new computer or reinstall TaxWise again ee Do NOT run Align Checks on actual check stock The goal of Align Checks is to print a sample check on the Check Template with the dollar amount grid and the authorized signature grid inside the correct boxes Note that these will not line up with the correct locations on real check stock Before aligning checks you must print the Check Template To print the Check Template use the following steps 1 From the home page click the File menu point to Print and click Print Blank Forms 2 Click Check Template page 1 located under Bank Forms and click Add 3 Click Print 4 Put the check template in the paper tray of your printer To align checks use the following steps 1 Click the Bank menu point to Maintenance Setup and click Align Checks TaxWise displays the Align Checks wizard Align Checks Setting Your Paper Loading Instructions Select
168. nu this option allows you to print phone numbers on the mailing labels Select Print filter information on reports to print information More about the filter criteria selected on the report Modify margins of Options mailing labels by typing specific measurements in each respective Top left Margin box Include Erased Returns 3 Enter the desired filter criteria and click OK 4 Doone ofthe following e If you want to print a paper copy of the report click the Print button at the top of the screen e If you want to export the report click the Export button and choose the format you want to use 183 Chapter 14 Working with Reports TaxWise prints the report as you specified Glient List Client List 10 21 2010 3 18 51PM TaxWise 2010 Evening Daytime Retum Retum Phone Phone Tyre Stage ERIN 415661 23210 1002 TESTINGRIVER 706 232 3478 706 532 6545 OTHER Number of retums qualifying 1 ERIN 710000 1141 1111 John Doe Number of retums qualifying Grand Total Zoom Factor 100 For a description of each report see Management Reports in TaxWise F1 Help then select one of the report description links OR click the Help button on the Select a Report to Print dialog box Printing Mailing Labels TaxWise provides two methods of printing mailing labels One method from the Query Results dialog box was covered in the Printing Tax Returns chapter The second method is cove
169. o send to SFS Support Customer Support Allows you to create an e mail message to send to another EFIN or multiple EFIN s that communicates with the CCH SFS Electronic Filing Center EFC Get Acks Mail and Allows you to download files from the CCH SFS EFC Updates Send Federal State Allows you to select returns to send to the CCH SFS EFC This is the same task as e files Not Transmitted on the Returns A Incomplete Tasks list File Last Sent On Displays the date on which you last transmitted e files or messages File Last Received Displays the date on which you last received On acknowledgments 30 Send Client to Client Mail Chapter 3 Getting Started The other two items on the menu are e Hot Topics opens the Customer Support web page and displays the latest information from CCH SFS Remember that you must have an active Internet connection for this page to display You must also have a Client ID and Registration Code for first time entry If you delete your cookies in your Internet browser you will have to enter your username and password again If you have your Windows Internet Options set to not save passwords you will have to enter your user name and password each time you log into the Customer Support Web site e Appointment Scheduler opens the Appointment Scheduler offered by TaxWise You must have an active Internet Connection for this page to display Creating Tabs You can add one or more tabs that ope
170. of asset you select from a drop down list of asset types 130 Chapter 7 Working with Tax Returns The illustration below depicts the depreciation or business asset worksheet to which you can link by clicking the Link Depr Wkst button on the toolbar 131 132 Chapter Understanding Electronic Filing Please note that as of printing time all changes relating to Modernized E file MeF had not been finalized For the latest information please see the TaxWise User Guide available from the toolbar in your software Modernized E file MeF is available for 1040 returns after the IRS initial and limited launch of the system in 2009 While 1040 Modernized E file MeF is new it isn t new in your tax software since TaxWise has been using MeF for corporate returns for years When you receive you Tax Year 2010 TaxWise tax software it will be ready to e file 1040s using the modernized system Benefits of MeF A benefit of MeF is that the acknowledgement will come within a couple of hours as opposed to 24 to 48 hours in the previous legacy system No more waiting for batch processing like in the legacy system However tax preparers should note that a quicker acknowledgement does not result in a quicker refund since the IRS will continue to issue refunds on its standard cycles When the acknowledgements come back with error codes in MeF the codes will be more specific Instead of a reject stating there s a ma
171. oload fonts manually click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Tools menu and click Install Fonts TaxWise displays the Download Fonts to Printer dialog box Download Fonts to Printer Select Printer Checks Printer C Labels Printer 3 Choose the printer to which to load the fonts and click OK 153 154 Chapter 11 Working with Invoices and Payments TaxWise has powerful tools built into it which will help you with the invoicing and payment process Setting Up Invoices TaxWise generates an invoice with each return It generates the invoice from the Price Sheet and payments can be posted either to the Price Sheet or to the Payments tab in the Query Results dialog box Setting Up the Price Sheet Changes to a price sheet effect only those returns created after the change was made to the price sheet To make a price sheet that was changed after a return was created take effect for that return delete the old price sheet form and add it to the return again To edit the price sheet use the following steps 1 Click the Tools menu and click Edit Tax Form Defaults Q To edit Tax Form Defaults you must be logged in as the Admin user Chapter 11 Working with Invoices and Payments 2 Choose the package for which you want to edit the price list and click OK TaxWise displays the Confirm dialog box Confirm 18 Any changes
172. omplete the Main Information Sheet complete all the income statements for your return such as W 2 K 1 1099 R or 1099 G Then complete other supporting forms and schedules Self Select PIN Method The Self Select PIN method allows taxpayers to electronically sign their e file tax returns by entering a five digit PIN The five digit PIN can be any five numbers except 103 Chapter 7 Working with Tax Returns all zeros The Self Select PIN method requires the entry of each taxpayer s date of birth and prior year original adjusted gross income which are used to authenticate the taxpayer The following taxpayers are NOT eligible to use the Self Select PIN e Primary taxpayers under age 16 who have never filed e Secondary taxpayers under age 16 who did not file in the immediate prior year Taxpayers required to file the following forms which must be attached to Form 8453 e Form 1098C Contributions of Motor Vehicles Boats and Airplanes e Form 3115 Application for Change in Account Method e Form 3468 Computation of Investment Credit e Form 4136 Credit for Federal Tax Paid on Fuels e Form 5713 International Boycott Report e Form 8283 Non Cash Charitable contributions if using Part B e Form 8332 Release of Claim to Exemption for Children of Divorced or Separated Parents e Form 8858 Information Return of U S Persons with Respect to Foreign Entities e Form 8864 Biodiesel and Renewable Diesel Fuels Credit e F
173. on It should accurately reflect the check number and status of each check you used during the printing session whether it was printed or voided It consists of two reports The Check Usage Log and the Fee Information Log The Check Usage Log lists Check Number SSN Taxpayer Name Check Amount and Check Status for every check authorization record selected in the session The Fee Information Log shows the Check Number Primary SSN Check Type Refund Amount Check Amount Tax RAL Prep arer Fees and Other Fees Bank and CCH SFS fee for every check record If a check is marked Printed on the Check Fee Log for any check printing a session but becomes unusable after the transmission is sent you must use ou the Reprint Checks command on the Bank menu to print a replacement check Reprinting Checks Reprint Checks allows you to reprint checks that are damaged after the printing session that is after you have transmitted the check print data to the CCH SFS EFC For example a check can be reprinted if coffee spills on it or it was accidentally torn Reprint Checks can also be used to reprint checks that you did not realize were unusable until you had closed check printing If you are careful to look at your checks and void checks that print incorrectly you will not have to use Reprint Checks often Requirements for Using Reprint Checks You must have the original check in your possession even if it has been damaged You must enter spec
174. orm 8885 Health Care Insurance Credit for Eligible Receipts e Schedule D transaction listing e Copy of Divorce or Separation Agreement e Revenue Procedure 2009 20 Ponzi loss Entering Self Select PIN Information To enter Self Select PIN information use the following steps 1 On the Main Information Sheet enter the ERO PIN in the Self Select and Practitioner PIN s section Self Select and Practitioner PIN s Check if using the Practitioner Pl Form 4868 with direct debit Oo What form s are you e tiing using The income tax return oO Form 4868 without direct cet oO Form 4868 with direct debit _ oOo Form 2350 without direct debit mi Form 2350 with direct debit o a 0000000 Requires date s of birth above and 2009 original AGI or 2009 PIN F8 to change spouse AGI i incorrect Taxpayer s original 2009 ACI MEM Spouse s original 2009 AGI MEMA OR taxpayer s 2009 PIN ED OR spouse s 2009 PIN GD 2 Select the form you are e filing using the PIN Enter the taxpayer s original 2009 AGI or 2009 PIN and press the Tab key 4 If necessary enter the spouse s original 2009 AGI or 2009 PIN and press the Tab key 104 Chapter 7 Working with Tax Returns The date must he entered below This is today s date MIEMEEIMI Do NOT use Today Taxpayer s PIN BI Enter S numbers other than all zeroes 1 Q authorize do not authorize ERO firm name ERERERERERESUSESUSESUCERUEWEWEVEER 2 enicr this
175. ormation 278 Backup complete 7 Click OK If an earlier backup exists you will receive a Confirm dialog box telling you the files will be overwritten 191 Chapter 15 Backing up and Restoring Returns Adding to a Previous Backup When you add to a previous backup TaxWise copies the previous backup file to your hard drive adds the new returns and copies the new backup files containing previous AND new returns to the designated drive The new backup file replaces the old backup file To add to a previous backup use the following steps T 3 4 a S SV Click the Tools menu and click Backup to Disk TaxWise displays the Backup Options dialog box Select Add to previous backup and click OK TaxWise displays the Select User dialog box Select the user name s whose returns you want to back up and click OK To select multiple names press and hold the Ctrl key and click the names Select the returns you want to back up from the list by doing one of the following e Click each individual file to be included in the backup and click OK e Tochoose alist of sequential files click the first one press and hold the Shift key and click the last one and click OK e Tochoose alist of non sequential files click the first one press and hold the Ctrl key and click additional files and click OK e Click the Select All button Click OK If you select multiple user names repeat step 4 If this
176. ortcut menu Using Scratch Pads You can use a scratch pad when you want to include supporting data for an entry but there is no statement or supporting form available The scratch pad provides description and amount entries for 50 items and totals the amounts at the bottom of the form TaxWise carries the total from the scratch pad to the entry to which it links Once you create a scratch pad TaxWise adds it to the Tree along with the other forms in the return It will be listed as attached to the parent form it was added to You can open it by clicking the form in the Tree Scratch pads are sometimes referred to as detail sheets and TaxWise prints the heading Detail Sheet at the top of each scratch pad TaxWise does not include scratch pads in the electronic file that is sent to the IRS To create a scratch pad click any numeric form entry and click the QuickLink icon or press the F9 key You can also right click any numeric entry click Link and click NEW Scratch Pad 122 Chapter 7 Working with Tax Returns TaxWise displays a scratch pad Detail Sheet 2010 Ferra 11 11 1111 You can enter negative numbers in ascratch pad simply by typing a minus sign in front of the number To add more lines to a scratch pad press the F10 key to close the scratch pad and click the QuickLink icon or press the F9 key to create another scratch pad from the same form entry Printing a Scr
177. osit Refund a product offered by several banks A DDR is like an ERC in that it is not a loan and all fees are withheld However instead of receiving a paper check the taxpayer receives his refund less fees as a direct deposit to his personal bank account What is FeeCollect FeeCollect allows you to have your fees deducted automatically from your client s refund and deposited directly into your bank account The remainder of the refund is deposited directly into your client s bank account All you have to do is electronically file the return and have your client sign a simple authorization What is Audit Shield Audit Shield is an extended warranty program that provides your clients with up to 2 500 of protection against penalties interest or additional taxes because of a tax preparation error The coverage costs your client a one time fee that can be paid along with your tax preparation fees and it covers the return for up to three years Understanding Bank Product Tasks TaxWise allows you to perform the following tasks related to bank products e Align Checks to prepare your printer to print live checks e Print checks e Reprint a damaged check certain restrictions apply e Correct bank application information that was incorrect and caused the bank to reject the application e Update taxpayer address and telephone information for a bank product application that the bank has already approved Only offered by Sa
178. ou Mode can test hypothetical tax scenarios for your clients 3 What ane Displays a list of scenarios you saved in What If mode Scenarios Spit BES Allows you to split a MFJ return for a client Return Opens TaxWise Desktop Interview Allows you to change from the current user to another available Change User user Change Allows you to change from the current package to another package Package available to the current user Search Query Searches for information about a specific taxpayer s return for Taxpayer eine spezie term m the currant return anger rau aa lnk specific form in the current return another return or a blank form Opens the Classic Print window which allows printing of a specific number of selected forms for a particular return Also contains an option to set defaults for Classic Print Exit Exits the TaxWise Program 34 The Edit Menu Link Auto Link Depreciation Worksheet Undo Entry Text Redo Override Un Override Copy Entry Text Cut Entry Text Paste Entry Text Delete Entry Text Select All Find Find Next Replace Goto Required Entry Object Properties Fa Ctrl F9 Chrl 2 Chey FS Shift F amp CtrHec Ctrl x Ctrl Ctrl Del Ctrl Ctrlt F Chrl F3 Ctrl L ctrl E Alt Enter Chapter 3 Getting Started The following table describes each of the commands on the Edit menu Command Description Links the current line on the
179. ou finish typing the new entry click the Replace button Delete Allows you to delete an item from the list To delete an item select it in the list and click the Delete button Chapter 4 Using Administrator Features Option Description O Allows you to lock a list which prevents preparers from entering data that is not on the list TaxWise only accepts data that you include in Lock the list If you leave a list unlocked preparers can choose from the list List Unlock or enter other values in the filed Values they enter however will not List be added to the list To lock a list simply click the Lock List button Notice that the button changes to Unlock List at this point If you want to unlock the list click the Unlock List button 9 When you finish adding items to the list click OK TaxWise closes the User Defined History List dialog box and returns you to the open form in Edit Tax Form Defaults mode The illustration below shows the user defined list created in this example Walk In Schedule Euployee Fanily TaxWise saves your user defined lists in a file that can be copied moved or deleted using Return Explorer You can use Return Explorer to copy the file to or froma removable disk which enables you to copy the lists to other non networked computers in your office A user defined history list file is identified by the uhl extension You must create user defined history lists in Edit Tax Form Defaults
180. ount OB amount _ 250 i i E 2 Do not leave a blank line between two items Blank lines cause calculation errors 121 Chapter 7 Working with Tax Returns To delete a line move your cursor to the line you want to delete and press the Alt Delete keys You can also right click the line and click Delete row on the shortcut menu TaxWise deletes the line and moves up any lines below it You can also sort the list of items in either ascending A Z 0 9 or descending Z A 9 0 order Sort by placing the cursor in a field with an alpha or numeric value Right click with the mouse then select either Sort Ascending or Sort Descending TaxWise bases the sort on the column in which the cursor is located For example if the sort is performed with the cursor in the Description column TaxWise sorts the items alphabetically by the first letter of the description If the sort is performed with the cursor in the Amount column TaxWise sorts the items numerically by their values This method also applies to scratch pads and to any section of a form that TaxWise displays in table format such as the Payer section of Schedule B and Schedule E Part II page 2 To sort the items in ascending order press the AIt F9 keys or right click in an entry and click Sort Ascending on the shortcut menu To sort the items in descending order press the AIt F10 keys or right click in an entry and click Sort Descending on the sh
181. pad but the steps are the same for other text editors To flag last year s clients use the following steps 1 Click the Start button on the Taskbar point to All Programs point to Accessories and click Notepad Windows launches Notepad P Untitled Notepad File Edit Format wiew Help 2 Type the SSN for each client you want to flag followed by a message that identifies why you flagged the SSN 100 Chapter 7 Working with Tax Returns The following illustration shows an example of how your list might look P Untitled Notepad File Edit Format wiew Help 123 45 6789 Stil owes prep fees 111 211 1111 RAL flipped to ERC 222 22 2222 Getting married september 25th Enter one SSN per line include dashes in the SSN and remember that the Re message must be to the right of the SSN 3 Click the File menu and click Save Notepad displays the Save As dialog box 4 Navigate to the UTS10 PROFORMA folder type flips 09 in the File name box and click Save You must include the quotation marks to prevent Notepad from adding a txt a extension to the file name When you start a new return for a SSN you flagged TaxWise displays a message box similar to the following Warning 1 401 This SSN flagged for a user defined warning Still owes prep tees CAY Cancel 5 Click OK to continue with the return TaxWise only displays this message when you start the return It does not display it a
182. propriate check boxes under Select Packets TaxWise selects the File Copy packet by default You can add or remove as A many packets as you want Q gt Select the number of copies of each packet to print by clicking the up and down arrows in the Number of Copies box in the Copies section You must print more than one copy for the Collate option to be available Increasing the number of copies increases the number of copies of all packets printed For example if you are printing a packet you have modified to include two copies of every form and you print two packets then you will actually print four copies of every form 7 Doone of the following e Click Global to save the print packet changes for all future print jobs This option is only available to users assigned to the Administrators or Return Manager group e Click Print Job to use the changed print packet settings for this print job only 8 Click Options to open the View Edit Print Packets dialog box 9 Click Print Preview to view the tax return on screen before printing TaxWise displays the Print Preview dialog box e You can choose to print from the Print Preview dialog box by clicking the printer icon e You can move through the return by clicking the appropriate arrows and using the scroll bar e You can display either a larger or smaller image by clicking the magnifying glass icons e You can cancel the print job by closing the dialog box 146
183. py of the form that is already open in the workspace Click the Copy This Form tab in the workspace to create a new blank copy of the form that is already open in the Workspace Right click and select either Add Form Display Form List or Copy current form from the shortcut menu You can only do this for forms that allow more than one copy Adding a Form from the Find a Form List To add a form from the Find a form list use the following steps 1 Doone of the following Press the CtrIl F10 keys Click the Add Form Display Form List tab in the Workspace TaxWise displays the Find a form list 2 Type the shortcut for the form in the Look for box and press the Enter key For anumbered form such as Form 2441 type the form number and press the Enter key For a lettered form such as Schedule A type the form letter A in this case and press the Enter key In most cases you only need to type one or two digits to find and select the form You can view a complete list of shortcuts in the Shortcut column of the Find a Form list The shortcut keys are highlighted in blue text You can also sort by clicking the Type or Description column For example if you do not know the form number but you know the description click the Description column The Look for box sorts by description If you cannot find the form you need click Can t find it Try Form Filter List and search for the form For more information on using the Form F
184. r and insert it into the appropriate drive Start TaxWise and log in Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility Click the File menu and click Copy Proforma Files TaxWise displays the Select Proforma Directory dialog box Select the drive from which you are copying from the Drives drop down list Select the folder from which you are copying from the Directories drop down list Click OK Select the location to which you want to copy the files For example X UTS10 PROFORMA where X is the correct drive letter You do not have to select the files you want to copy 99 Chapter 7 Working with Tax Returns 18 Click OK TaxWise copies the Proforma files to the new location Flagging Last Year s Clients TaxWise provides a way to flag the Social Security number of specific clients for last year This feature is useful in providing helpful information to your preparers as they work with your clients For example you might want to flag a client who still owes preparer fees or who applied for a RAL that was not approved and thus became an ERC last year To flag specific SSNs you must create a text file and save it in the UTSO9 Proforma subdirectory called Flips 09 The file simply lists the SSNs of the clients you want to flag and message that you write about that client You can use any text editor to create the file The following instructions and illustrations use Windows Note
185. r alk yt Edit Tax Form Size Use Large Icons Show Forms Tree Chrl T Show Refund Monitor Context Sensitive Help Alt F1 The following table descries each of the commands on the View menu Command Description Go to Web Opens the TaxWise web page at www taxwise com eri Tax korm Changes the size of the font in the workspace Allows you to use small or large icons on the toolbar Icons Show Forms _ Closes or opens the Tree of forms in the current return This Tree Tree is on the left side of the TaxWise window Show Refund Closes or opens the Refund Monitor above the Tree of forms in Monitor the current return f 7s Chapter 3 Getting Started Command Description Context Closes or opens the context sensitive help pane at the bottom of the Sensitive current return Help The Bank Menu Print Checks Ctrl H Reprint Checks Maintenances Setup The following table describes each of the commands on the Bank menu Command Description Print Checks Prints checks for the first time after receipt from the bank Reprint Checks Reprints a damaged check Allows you to correct or update a RAL application after the Maintenance Setup application has been submitted Sets up the printer for use in printing checks The Reports Menu Acknowledgements Reports Lisk Mailing Labels Mon Returning Clients Client Organizer The following table describes each of the comma
186. r names the administrator should log in as Admin and enter Tax Form Defaults modify print packet defaults and create user defined history lists When adding new user names the administrator s defaults are automatically copied to the new user name Security Manager is the tool used by the administrator to e Add user names to the system e Assign change or remove user name passwords e Create multiple groups with different levels of access to TaxWise menu commands and actions e Assign user names to the group or groups that give them the level of access they need to perform their job tasks You do not have to create groups in TaxWise By default TaxWise assigns new user names to the SuperUser group which has access to everything in TaxWise except Security Manager Edit Tax Form Defaults Schedule Ack Retrieval Restrict Report Access and Edit History List If you do not want to restrict your users access to functions in TaxWise simply accept this default setup 712 Chapter 5 Working with Users and Groups Similarly you do not have to assign passwords to user names in TaxWise The password provides security by preventing anyone who does not know the password from logging in to TaxWise with that user name and viewing or editing that user s tax returns If you want to prevent unauthorized access you should assign passwords to all user names including the default names Guest and Training Opening Security Manager You must be
187. ration fees automatically deducted from the proceeds That also makes it easier for you to collect your fees Introducing Bank Products What is a RAL RAL is an acronym for Refund Anticipation Loan which is a loan made to the taxpayer in anticipation of the bank s receiving a direct deposit refund from the IRS The taxpayer receives his refund loan check within a few days of filing the return Your tax preparation fees and the bank s fees are withheld from the check Some banks also offer Direct Deposit RALs In this case the taxpayer receives the refund loan as a direct deposit to his personal bank account instead of a paper check What is an ERC Instead of a RAL the taxpayer can choose to receive an ERC Electronic Refund Check An ERC is not a loan the taxpayer receives his refund check less fees when the direct deposit is made by the IRS 167 Chapter 13 Working with Bank Products What is a DDRAL A Direct Deposit Refund Anticipation Loan DDRAL is perfect for taxpayers who have an immediate need for their tax loan proceeds and have a bank account The bank will lend funds on the anticipation of the taxpayer s refund being deposited from the IRS to cover the loan Typically these loans are granted in 1 2 days Once the loan is approved your prep fees are deposited into your bank account and the balance of the loan proceeds are deposited into the taxpayer s bank account Whatis a DDR A DDR is a Direct Dep
188. re are five default groups in TaxWise e Administrators Only the Admin user is or can be assigned to the Administrators group The Admin user has access to all commands and actions except Start a New Return e Demo The Demo group is used by CCH SFS Sales personnel for demonstration purposes to potential customers only Do not assign user names to the Demo group e InterviewUsers The InterviewUsers group has the same rights as a user assigned to the SuperUser group The difference between the two groups involves starting a new return When a user is assigned to the InterviewUsers group and starts a new return the Start Return in Interview Mode check box is selected and disabled on the Enter Social Security Number dialog box Once the user enters the Social Security number the Tax Interview will open instead of a new return e ReturnManager The ReturnManager group has the same rights as SuperUser with the added ability to view and or edit returns from any user This eliminates disclosing the password for Admin which keeps Security Manager secure e SuperUser The SuperUser group has access to all the menu commands and actions in TaxWise and the Utility except for Security Manager Edit Tax Form Defaults Schedule Ack Retrieval Restrict Report Access and Edit History List By default TaxWise assigns all new users to the SuperUser group e Training The Training group has one default user name Training You can assign user names you cr
189. red here To print labels in TaxWise use the following steps 1 Click the Reports menu and click Mailing Labels TaxWise displays the Select a Report to Print dialog box 2 Select the label sheet layout that matches the labels you are using and click OK TaxWise displays the Report Criteria dialog box 3 Select the report criteria and click OK Increasing the top margin moves the text down Increasing the left margin moves text to the right If necessary you can enter negative numbers If you accept the default report criteria TaxWise prints labels for all the returns you have created in order of primary SSN or EIN if you are working in a business package 184 Chapter 14 Working with Reports Working with Non Returning Clients Printing the Non Returning Client Log The Non Returning Client Log compiles a list of clients from the previous year for whom no current year returns exist It creates this list by scanning the UTSO9 Proforma subdirectory for prior year clients for whom you have not created a current year return The Non Returning Client Log must be run separately for each tax package fe You must first run Carry Forward Prior Year Data from the Tools menu in order for the Non Returning Client Log to work You should run Carry Forward Prior Year Data as soon as the TaxWise Re software is installed and not run it again or the Non returning Client Log will be inaccurate
190. ress Connect to try again or press Close to exit 2 When Disconnect changes to Connect scroll to the bottom of the Session Information to see the results Click Close 4 If there is any unprocessed email from the EFC TaxWise will display the following message Unprocessed Email Unprocessed email fles have been detected Please choose the Acknowledgments item on the Reports menu to view unprocessed email files To view your email click the Reports menu and select Acknowledgements In the Select Acknowledgement Files to Print dialog box select the check box next to any unprocessed EMAIL files and click OK to view them unprocessed email files can be distinguished by noting that the file info in the Printed column will be False and the file info in the File Type column will be EMAIL as shown below 206 Chapter 16 Sending Mail With TaxWise D E False elect All 201006020911109 6 2 2009 9 11 00 4M 201006020911138 6 2 2009 9 11 00 AM I Wide Format Filter 207 File Type 208 Chapter 17 Importing Return Data The Import Return Data feature enables you to import pertinent data from Client Write Up Fixed Asset Manager and Scan amp Fill into an open tax return which will make preparing tax returns for your clients easier faster and more accurate than ever before In Client Write Up you can assign specific accounts balances to tax lines within the return Once you h
191. ri Z keys For example you can press the Ctrl Z keys to restore a previous entry if you accidentally delete or change it e You can use standard Windows shortcuts to cut Ctrl X copy Ctri C and paste Ctri V data in entries e Press the Backspace key or the Delete key to correct typing errors e Press the F5 key from an entry to open the TaxWise calculator TaxWise copies the results for your calculation into the entry when you press the Enter key and you can close the calculator without copying the results by pressing the Esc key e Press the F9 key right click an entry and click Link on the shortcut menu or click the QuickLink button to link to a supporting form e Press the F10 key to take you back to the previous form from which you linked 116 Chapter 7 Working with Tax Returns e A down arrow to the right of an entry indicates that there is a drop down list available You can click the arrow or press the Spacebar to display and select from the drop down list e Right click an entry to select commands from a shortcut menu that offers options relevant to that entry such as Link Override Un override or Estimate Understanding Color Coded Entries TaxWise uses color coding to identify types of entries on forms In the Default view entries on the Main Information Sheet and other forms are underlined in yellow green or red but the background colors do not vary In Classic view entries on the Main Information
192. rity Manager 2 Select All button on Select Acks to Print Window 2 Make Extension e files now available in Return Diagnostics 2 Ability to resend Check Print Notification records 2 IRS Publication 17 available from TaxWise toolbar 2 User Guide available from TaxWise toolbar 2 Ability to launch Non Tax Products from within TaxWise 2 New Client Letter Variables 0 0 0000 0 00 0 2 00 22220 3 Ability to accept payments through iTransact 3 Installing and Configuring TaxWise 5 Installing TaxWise from the CD 2 2 2 2 2 222222222 5 Installing TaxWise from the Customer Support Site 10 Configuring a Network Installation 2 2 2 2 2 2 12 Carry Forward Setup Information from Prior Year 14 Configuring TaxWise Setup Options 2 2 2 22 14 Entering Company Information 2 15 The Genetall Tabivct 2th c 2 te ce eek a eyes tee secs ue eesodse 16 The Printer Setup Tab 022 22 eee eee eee eee 18 The Color Setup Tab 002 2 eee eee eee eee eee 19 Registering TaxWise 00 0 2202222 20 Registering to Transmit for Multiple Locations 20 Getting Started l a cece e eee 23 Starting TaxWiseis ici 22 4 ee ee Ut BS ely ene
193. rivate Forms lists Print Packet Forms lists History lists and User Defined History lists You cannot copy tax returns to another user The Admin user can copy any type of user file except tax returns This action allows you to delete tax returns and other files When you delete a file you cannot recover it TaxWise does not copy it to the Windows Recycle Bin or any other location on your computer If you are deleting tax returns to free up hard drive space make sure you have at least one good backup copy of the returns you want to delete Move Files to This action allows you to move tax returns and other files from one user to Another another When a file is moved it is no longer available in the original Location location This action allows you to change the file name of an existing tax return TaxWise automatically puts a two character code at the beginning of a tax return This file name indication shows the tax year and tax package When you rename a return do not type this code as part of the new file name 86 Chapter 6 Using Return Explorer The following table describes some of the file types you can copy move or delete in Return Explorer File SERA Packet Form Lists User defined History Lists Private Forms Tax Returns The file name consists of 11 characters in the following format Number tax year one character tax package six zeros remaining file name info three zeros exte
194. rk Installation A workstation is a physical computer that is connected to a network If you are installing TaxWise on a network you must configure workstations first This puts the TaxWise icons and fonts on each workstation configures certain settings and informs TaxWise that you are running on a network To configure a workstation to run TaxWise the program must already be installed to the server or another workstation acting as a server The drive where you have installed TaxWise must also be shared out with full control permission Finally you must map to the drive to which you have installed TaxWise Do not map to the TaxWise folder instead map it to the root of the drive For Assistance contact a local computer technician To configure a workstation to run TaxWise use the following steps 1 Double click the My Computer icon on the desktop Windows displays the My Computer window Double click the network drive to which you installed TaxWise Windows displays the network drive Double click the UTS10 folder 2 3 4 x If you do not see the UTS10 folder on the network drive your mapping may be a incorrect Contact a local computer technician for help on mapping a network drive Double click the TWTech folder 6 Double click the setup exe icon Q If the operating system is Windows Vista or Windows 7 a User Account a Control dialog box will display You have to click Continue to give permission for TaxWi
195. rride function you cannot be a member of both the SuperUser group and a member of a group that edits history lists You will learn more about Security Manager later in this user guide Exiting Edit Tax Form Defaults Mode When you finish entering information close and save the default return by clicking the Close Return button or by selecting Close Return from the File menu You can go back to Edit Tax Form Defaults mode at any time to make changes to the default information The new defaults only affect new returns created from that point forward You will need to copy the new Tax Form Defaults to your user s defaults in Return Explorer which will be covered later in this user guide Modifying Print Defaults Understanding Print Packets By default TaxWise prints one copy of each form schedule worksheet statement scratch pad and client letter in a tax return when you print the return This is called a print packet If this default configuration meets your business needs you do not have to change the default print settings TaxWise includes the following print packets e Signature Pages e File Copy e Taxpayer Federal Copy e Taxpayer State Copy e Federal Copy to be Mailed e State Copy to be Mailed e Organizer Packet oe All packets print tax returns except the Organizer Packet which prints Client Organizers in the 1040 package The Client Organizer is a packet of forms created from the client s current year 1040 tax r
196. rs e Use Security Manager to add user names assign passwords create groups and assign rights e Open edit print and create e files for all users tax returns e Move rename and delete all users returns e Move copy and delete other users files in Return Explorer e Limit access to the reports in TaxWise for each user ee The Admin user cannot start a new return The Guest User The Guest user is the only user installed by default that can be used to start a new live tax return The Guest user has unlimited access to TaxWise except for using Security Manager User Defined History Lists and Edit Tax Form Defaults 296 Chapter 5 Working with Users and Groups The Training User Logging in as Training allows you to prepare practice returns and transmit them to the Training EFC The Training user has limited access within TaxWise You cannot prepare live tax returns when you are logged in as Training The primary SSN used in the Training user must start with three random numbers followed by the six digit EFIN EINs must also start with three random numbers followed by the six digit EFIN Adding User Names To add a user name to TaxWise use the following steps 1 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Setup menu and click Security Manager TaxWise displays the Security Manager 3 Click the Users tab TaxWise displays the Users tab of the S
197. rs letters hyphens underscores _ tildes exclamation points pound signs percent signs and ampersands amp 4 Click OK TaxWise saves your message Addressing a Message to Multiple EFINs To send mail to more than one EFIN use the following steps 1 Start and enter the subject and text for the message as you normally would 2 Click the Address button TaxWise displays the Add Additional Addresses dialog box Add Additional Addresses Enter Additional Address 123456 Delete Cancel 3 Enter the EFINs in the Enter Additional Addresses box 201 Chapter 16 Sending Mail With TaxWise It is not necessary to press the enter key as you enter multiple EFINs TaxWise a adds them to the list automatically after you type the sixth character as illustrated below Add Additional Addresses Enter Additional Address 123456 111111 EEPERR 333333 444444 Delete Cancel 4 When you finish entering EFINs click OK TaxWise returns you to the Compose Send Message dialog box and displays MULTI in the Send To EFIN box Compose Send Message Destination Send To EFIN MULTI E Address T Note Select Address to send to multiple EFINs Subject lohn Doe Return John Doe s tax retum Attachments 01333333 333 Attach Clear 5 Click Send TaxWise sends the message ee TaxWise prints the list of EFINs on the e mail onc
198. rst on the confirmation slip in your CD package 2010 CCH Small Firm Services All rights reserved 4 Click Install TaxWise If the operating system is Windows Vista or Windows 7 a User Account Control dialog box will display You have to click Continue to give permission for TaxWise to be installed Windows displays the Choose Language Setup dialog box TaxWise 2010 InstallShield Wizard 5 Select English or Spanish from the drop down list and click OK Chapter 2 Installing and Configuring TaxWise The TaxWise 2010 InstallShield Wizard displays i TaxWise 2010 InstallShield Wizard Welcome to the InstallShield Wizard for TaxWise 2010 The InstallShield R Wizard will install TaxWise 2010 on your computer To continue click Next WARNING This program is protected by copyright law and international treaties 6 Click Next to begin installing TaxWise 2010 The Installation Wizard displays the License Agreement dialog box i TaxWise 2010 InstallShield Wizard License Agreement Please read the Following license agreement carefully CCH Small Firm Services Standard Software License Agreement The CCH Small Firm Services Standard Software License Agreement this Agreement is made by and between Universal Tax Systems Inc d b a CCH Small Firm Services its successors and assigns CCH 3SF5 and Customer as defined below and governs Customer s use of any CC
199. rwards the information to the bank SV Once the check s are printed TaxWise displays a confirmation box Confirm p 386 Are there any checks from this session to VOID az 7 Again verify the accuracy of the check s that were printed then do one of the following e If everything is accurate and there are no checks that need to be voided and or reprinted click No and proceed to step 11 e If there are errors and you need to void and or reprint any check s click Yes It is very important to void checks during the check print procedure before the ee check print data is transmitted 172 Chapter 13 Working with Bank Products Do not attempt to reuse a check number For example if check information prints on plain paper instead of check stock you must void the check in TaxWise and write VOID on the paper check stock on which the check information should have printed Print the check again using the next available check number on the paper check TaxWise displays the Select Checks to VOID dialog box Select Checks to VOID 071 CheckNo SeeSec Taxpayer Name Amount Status O 232 10 1002 TESTING amp MARY K RIVER 8709 00 Printed lt Select All Eames Help 8 Select the check box es next to the check s that need to be voided then click OK TaxWise displays a confirmation box Confirm 3 383 You have chosen to VOID chec
200. s Folder Cow Pocket cL t Puerto Rico Corp CL la Spanish Privacy Pd My Computer 2 Bus Lrg Env ck a Puerto Rico English CL 1 Spanish Puerto Rid a Business Cover Sheet li Puerto Rico Sac cL 22 Spanish Puerto Rid amp J lt gt 3 My Network File name Open Places Files of type Client Letter fies CL Gave At this point you have three options e Open a standard letter template and use it as is e Open astandard letter template modify it to meet your business needs and save it with a different name e Create and entirely new letter by typing your own text inserting variables and creating conditions and conditional statements We recommend that you do not start your own letter from a blank letter Instead open one of the standard templates save it with a different name then delete the existing text being careful not to also delete the margin settings Then type your own text into the template 3 Select the letter template you want to use and click Open 141 Chapter 9 Working with Client Letters TaxWise displays the template you selected in the letter editor ALB lay LL H Times New Roman 2a B zu pA COMPANY ADDR CITY PHONE LONGTODAY PRFULLNAME IF SPFIRST lt gt THEN amp SPFULLNAME IF COADDRESS lt gt THEN UCOADDRESS J F FRNCOUNTRY THEN ADDRESS TPCITY STATE ZI IF FRNCOUNTRY lt gt T
201. s at one time do one of the following 2742 Chapter 5 Working with Users and Groups e To select multiple sequential items select the first item you want to move press and hold the Shift key scroll to the last item you want to move and select it and click either Add or Remove e Toselect multiple non sequential items press and hold the Ctrl key while you select the items you want to move and click either Add or Remove 7 Click OK to save your new group TaxWise displays the Security Manager with the new group listed 8 Doone of the following e Tosave your changes and close Security Manager click OK e Toadd more groups click New Modifying Groups To modify a group in TaxWise use the following steps 1 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Setup menu and click Security Manager TaxWise displays the Groups tab of the Security Manager 3 Select the group you want to change and click Modify TaxWise displays the New Group dialog box 4 Make any necessary changes to the group and click OK TaxWise displays the Security Manager 5 Click OK to save your changes Deleting Groups Before deleting groups make sure to move tax returns created by any users assigned to that group To delete a group in TaxWise use the following steps 1 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Setup m
202. s buttons for several of the most common tasks in TaxWise A Prev Fom Nest Fom New Return Open Retum Close Retum Forms Tree Print Return Print Form Link Depr wkst Return Stage Interview Diagnostics IRS Pub 17 User Guide A u The following table describes the buttons on the TaxWise toolbar Button Description Prev Forms Displays the previous form in the return Next Forms Displays the next form in the return New Returm Starts a new return in the current user name and package 28 Chapter 3 Getting Started Description Open Return Opens a return that was previously saved in the current user name and package Close Return Closes the open return saving all changes and takes the user back to the TaxWise home page Closes or opens the Tree of forms in the current return This Forms Tree Tree is on the left side of the TaxWise window This is selected by default to be on Allows you to print a single return if you have a return open or allows you to print multiple returns from the home page Allows you to print a single copy of the current form Link Depr Wkst Links you directly to a depreciation worksheet provided you have an appropriate parent form active Allows you to define the stage of a return such as Ready to Return Stage Review Missing W2 missing Spouse s Signature Ready to Transmit etc While inside a tax return this button allows you to switch to the Tax Intervie
203. s user defined history list 3 When you finish entering and modifying list entries click OK 4 TaxWise adds your entries to the Return Stage Options Locking Your Price Sheet Another feature of the Edit History List function is the ability to lock your price sheet For detailed instructions on setting up your price sheet see the Setting Up Invoices section in the Working With Invoices and Payments chapter _ To lock your price sheet use the following steps Enter all your form prices in Edit Tax Form Defaults mode In the first four lines enter any desired information to be printed on each price sheet such as business name address and contact information Create a locked history list on each price field Each history list only contains one item the correct price for the form This prevents anyone from changing the per form price When you create new user names in Security Manager be sure to copy the Admin user s Tax Form Defaults to the new users 74 7 Noo 60 Chapter 4 Using Administrator Features To prevent users from overriding the number of forms in the No column and changing the price that way create a new group in Security Manager that does not have the ability to use the override function then assign this group to the users you do not want to use the override function Because the attributes of the SuperUser group override the rights of all other groups and the SuperUser group can use the ove
204. se displays the Color Setup tab of the Setup Options dialog box The Color Setup tab allows you to change the on screen colors of tax forms and entries in TaxWise The only setting that you can modify is My Custom Colors Color settings are workstation specific They only affect the workstation at a which you have made changes even if you are using TaxWise on a network All users at a particular workstation will see the same color setting 19 Chapter 2 Installing and Configuring TaxWise To complete the Color Setup tab use the following steps 1 Select one of the following e Default the TaxWise view that includes color coding e Default without Color Coding which is the TaxWise view that does not include color coding e Classic which is the TaxWise view you used in 2005 and previous years We sometimes refer to this as Classic view e DOS Classic which is the TaxWise view you used prior to the release of TaxWise for Windows e Soothing which was formerly called Soothing Gray and is a softer form of Classic e My Custom Colors which allows you to change the setting to your liking 2 Click the Finish button to save your options TaxWise suggests that you change the background on your prior year software to easily distinguish between current and prior year Registering TaxWise Once you have completed Setup Options TaxWise displays the Register Software box To register TaxWise u
205. se the following steps 1 Verify your EFIN in the EFIN Customer Number box and press the Tab key 2 Enter your Registration Code in the Registration Code box ee Your Registration Code can be found on your Fulfillment Confirmation Slip 3 Click OK TaxWise displays the login page Registering to Transmit for Multiple Locations To register TaxWise to transmit for multiple EFINs use the following steps 1 Register your software with your EFIN and Registration Code for the transmitting office 20 Chapter 2 Installing and Configuring TaxWise 2 Click the Tools menu on the TaxWise home page 3 Click Utilities Setup Options TaxWise displays the Utility application 4 On the Utility click the Setup menu and select Register Software TaxWise displays the Register Software box 5 Enter the EFIN for the next site in the EFIN Customer Number box and press the Tab key 6 Enter the Transmit Code also called the XMIT Code in the Registration Code box and press the Enter key ee You can get the XMIT code by calling TaxWise Customer Support ee An EFIN s Transmit Code is not the same as the EFIN s Registration Code 7 Repeat these steps for each EFIN for which you will transmit returns DO NOT change the EFIN on the Company tab in Setup Options during tax Rey season Do not attempt to transmit returns for another EFIN by changing the uo EFIN in Setup Options This will corrupt your
206. se to be installed J72 10 11 12 Chapter 2 Installing and Configuring TaxWise InstallShield completes the workstation setup and displays the TaxWise Workstation Setup dialog box Click Next Click the radio button indicating that you accept the terms of the license agreement then click Next Enter the desired workstation number this number must be between 100 and 999 then click Next Confirm the drive path and click Install TaxWise places the TaxWise Icon on your desktop Double click the icon to launch TaxWise gt 13 Chapter 2 Installing and Configuring TaxWise Carry Forward Setup Information from Prior Year If you have last year s TaxWise program installed on your computer you will be given the option to carry forward the following information from the previous year the first time you start TaxWise e Setup Information e Client Letters e Users and Groups e User Specific Settings You will only see the prompt to carry forward user specific settings if you DO NOT carry forward users and groups from last year This gives you the option to carry forward color settings for default users Admin Guest and Training e EIN Database You only have the option of carrying forward your setup information and client letters the first time you start TaxWise however if you choose not to carry forward your EIN database or your users and groups you can do so later Configuring TaxWise Setup Options If
207. stand how to perform each one Tax Form Defaults are specific to each tax package You must create Tax Form Defaults in each tax package used in your office Best Practices for Editing Tax Form Defaults While there are many Tax Form Defaults you can edit the following list describes the most common forms that you should think about editing Main Information Sheet which allows you to Exclude or include income from Puerto Rico depending on your location Select the check for no state return or enter a two letter state abbreviation in the resident state box o Define your type of return such as Bank products E file ONLY or Paper o Select Bank if applicable o Enter preparer s PIN information Change third party designee selection o Enter your Paid Preparer information o Edit preparer use fields Form 8879 which allows you to enter your EFIN and your ERO or preparer information Chapter 4 Using Administrator Features e Price Sheet which allows TaxWise to calculate the tax preparation fee for each return based on the forms used in that return the total price is displayed at the bottom of the Main Information Sheet or main form in individual business and specialty packages e Client Letter which allows you to define a client letter that prints with every return e Cover Sheets and Slip Sheets which allow you to include items that are compatible with folders and envelopes from Nelco these items ar
208. stock from your printer 12 Click OK TaxWise displays a Status message 13 Click OK to transmit check information TaxWise immediately starts the communications session with the Electronic Filing Center to transmit the check print data file for this check printing session Once the check print data file transmission starts either it will be successful or ee it can be canceled or interrupted One of the following occurs e If the transmission is successful TaxWise displays a message in the bottom of the dialog box telling you that the transmission was successful and to close the dialog box e Ifthe transmission is canceled or interrupted TaxWise displays a message that indicates that it is saving the transmission file for a later transmission If the transmission file is saved for later you cannot perform any check related functions until you have successfully transmitted existing check print data in order to close the check printing session The next time you click the Bank menu and click Print Checks TaxWise prompts you to transmit the existing file After transmission TaxWise displays the TaxWise Print dialog box 174 Chapter 13 Working with Bank Products 14 Click Print to start printing the Check Fee Log Print Preview to preview the Check Fee Log or Cancel to quit without printing the Check Fee Log The Check Fee Log is arecord of everything you sent to the CCH SFS EFC in this printing sessi
209. story lists may change Pre defined History Lists Some form fields in TaxWise have pre defined history lists for example the Relationship field in the Dependent section of the Main Information sheet in the 1040 package The IRS will only accept specific responses in these fields son Chapter 4 Using Administrator Features daughter parent etc therefore TaxWise provides a pre defined list of acceptable options User defined History Lists The Admin user can create history lists for entries that do not already have a pre defined history list These lists are available to all user names in the system and can be created at any time User defined history lists allow you to ensure that misspelled or otherwise inaccurate data is not entered It also speeds up data entry Creating User defined History Lists To create a user defined history list use the following steps 1 2 3 Log in as the Admin user Click the Tools menu and click Edit Tax Form Defaults Double click the tax package you want to use TaxWise displays the confirm message box reminding you that changes affect only subsequent returns Click Yes TaxWise displays the Main Information Sheet or page 1 of the main form Right click the field for which you want to create a user defined history list TaxWise displays a shortcut menu which is similar to the following gt Link FQ Override Fa Un Override Shift F8 Insert row Alt Ins Delete row
210. t aio 1040 PG 2 US Individual Inco 1040 WKT1 Social Security Other Income TOHOWKT2 Student Loan Education Work Agd A gt Tere Da E raka 1040 WKT3 Child Tax Credit Canyovers Wo jase US RNANA 1040 WKT4 Foreign Eamed Income Tax Wo 1040 WKTS Bonus Depreciation 179 Wark Copies 10 Hakin Du a Decaste 1040 PG 1 US Individual Income Tax 1040 lt l M a 2120 Muliple Suppost Dekin 1040 PG 2 US Individual Income Tax 1040 lt 1 8332 Release of Claim to Exe 1040A PG 1 US Individual Income Tax 1040 8873 1040 e file Signature Aut 1040A PG 2 US Individual Income Tax 1040 POA PG 1 Power of Attorney lt 1040ES PG 1 2011 Estimated Tax Vouchers POA PG 2 Power of Attomey lt 1040ES PG 2 2011 Estimated Tax Vouchers a3 GEN DISCLOSE Generic Con lt SS SS owe gt GEN USE Generic Consent to lt lt Remove All Changes you make in the View Edit Print Packets dialog box affect all future printed returns Select the packet you want to modify from the Packet drop down list Select the package you want to modify from the Package drop down list TaxWise displays the default forms for the selected packet and package in the Selected Forms list Make sure you have not selected the Print Completed Forms check box If you selected the Print Completed Forms check box you must clear it This will cause the Selected Forms box on the right to go blank Now you can manually add forms to the Selec
211. t F8 keys or right click the entry and click Un override on the shortcut menu Working with Estimated Entries TaxWise allows you to flag entries as estimated so that you can easily find them later to correct the data To flag an entry as estimated use the following steps 1 Type the estimated data in the entry and press the Enter key 2 Move your cursor back to the entry press the F3 key and press the Enter key 118 Chapter 7 Working with Tax Returns TaxWise displays the estimated entry with a red background Remember TaxWise does not consider forms with estimated entries as complete we Diagnostics displays a list of all estimated entries in a tax return Entering Correct Data in Estimated Entries To enter correct information in an estimated entry do one of the following e Type the correct data in the entry and press the Enter key Move the cursor to the entry and press the F3 key e Move the cursor to the entry and press the Shift F3 keys Pressing the F3 key turns the estimated status on and off Pressing the Shift F3 keys changes an entry back to its original status and color s Using the Calculator The built in calculator works like any standard calculator Press the F5 key to open the calculator m TaxWise Calculator You can also open the calculator by clicking the Tools menu and clicking fe Calculator If you a
212. t Method o se gt Transaction Total 150 00 Billing Address First Name Jonn Last Name Doe Address 123 Main Street City Rome State ca Zip 30165 Country us Phone Number E Mail Address Order confirmation will be sent to this e mail address Card Information Card Number Exp Date __ Your transaction may take up to two minutes to complete depending on network traffic Submit Securely a P Ta internet 100 gt 2 Complete all applicable information on form and click Submit Securely Printing an Invoice There are two ways to print invoices in TaxWise e From the Payments tab of the Query Results dialog box e With areturn To print an invoice from the Payments tab of the Query Results dialog box simply click the Print Invoice button To print an invoice with a return you must first enter prices on the Price Sheet while you are in Edit Tax Form Defaults Once you do TaxWise automatically prints the invoice with every return You can also complete the Price Sheet while in a return even if you have not made any entries in Tax Form Defaults gt 161 162 Chapter 12 Conducting Interviews The TaxWise Desktop Interview allows anyone on your staff to enter the detailed information needed for every client saving time and effort for you and your professional tax pr
213. t Tax Form Defaults Give the Admin user the ability to limit access to the reports in TaxWise for each user This option is only available to the Admin user Lock Unlock Allows the Admin user to lock or unlock users from using the Private Forms Private Forms list that have been setup for them This option is Lists only available to the Admin user gt Backs up returns and other information for security or for transfer Backup to Disk to another computer Restore from Restores returns and other information previously backed up to Disk the original or another computer running TaxWise Export Import Employer Database Restrict Report Access Allows you to backup employer data without performing a backup of a return Also allows you to restore the data Allows you to bring basic information from the previous year s version of TaxWise into the current year Information for individual Carryforward taxpayers is made available for use in the current year s version of TaxWise when a return is started You can also bring forward the previous year s Tax Form Defaults The Non Tax Products Menu Client wWrite Up Document Manager Fixed 4sset Manager ScanGFill with Document Manager The Non Tax Products menu allows you to open Client Write Up Document Manager Fixed Asset Manager and Scan amp Fill with Document Manager from inside 41 Chapter 3 Getting Started TaxWise This menu is only visible if you have pur
214. t the same time to see how a change to an amount on one form affects the other when you want to look at a state and Federal form or when two states are attached To view two forms at once use the following steps 1 Open the first form you want to view 2 Doone of the following e Press the F6 key e Right click the first form and click Show Second Form on the shortcut menu 114 Chapter 7 Working with Tax Returns TaxWise displays the first form in the bottom half of the Workspace and the Find a form list in the top half of the Workspace ME TaxWise 2010 1040 Individual Guest 111 11 1111 Fie Edt Form View Reports Communications Tools Non Tax Products Help of zae a B Metom Cnet Fae ie Pir Roan Pinfom Aeun tpe nevi ios RS R17 Uo Refund Moritor F x READ Find a form Refund 0 Sorted on Shortcut Look for Main nfo Show Al Forms C Use Pivate Forms None Se C Guindy Fora Eset Fams amp 1040 Individual Fos J Shortcut Type Description T t 104091 V Ifo Federal Man Information Sheet 1040P92 Interview Federal Interview Sheet 1040 Witt Federal Social Security Other Income Worksheet 1040 Wit2 Federal Student Loan Education Worksheet E 10 0 wits Federal Child Tax Cred Carryovers Worksheet 1040 Wkts Federal Foreign Earned Income Tax Worksheet 1040 WKtS Federal Borus Depreciation 179 Worksheet 108091 Federal US Individual Income Tax 1040 Pg 1 V 100P92 Federal US
215. t to execute the print job Setting Print Defaults for the Client Organizer The Client Organizer is a packet of forms created from the client s current year 1040 tax return The forms contain data from the current year s return and blank spaces for the next year s data You can print Client Organizers and mail them to your clients to help them collect their tax information and also to serve as a marketing tool for you business Client Organizers that are customized to a taxpayer s return are only available in the 1040 package and only in the final release of the software in the spring You cannot print Client Organizers from the December release of TaxWise Blank un customized Client Organizers can be printed from the Print Blank Forms option To set the print defaults for the Client Organizer use the following steps 1 Click the Tools menu and click Utilities Setup Options TaxWise displays the Utility 2 Click the Setup menu and click View Edit Print Packets TaxWise displays the View Edit Print Packets dialog box Changes you make in the View Edit Print Packets dialog box affect all future fe printed returns 66 Chapter 4 Using Administrator Features 3 Select Organizer Packet from the Packet drop down list 4 Add forms remove forms and or change the number of copies of forms to be printed using the steps described earlier in this section Setting Print Defaults for Classic
216. t to its new location When you finish adding forms click Save TaxWise saves your changes and returns you to the Utility Selecting Print Packets for All Print Sessions This option is only available to the users in the Administrators and Return Manager group If you want to modify the defaults for a print packet for all printing sessions use the following steps i 2 Click the File menu point to Print and click Print Return s TaxWise displays the Select Returns to Print dialog box Select a return from the list and click OK 64 Chapter 4 Using Administrator Features TaxWise displays the TaxWise Print dialog box W TaxWise Print Printer Name Send To OneNote 2007 Properties Print Preview Print to File Status Ready pae Type Send To Microsoft OneNote Driver Print to Where Document Comment Manager Options Select Packets Copies Signature Pages Save Options v File Copy Number of Copies 1 Taxpayer Federal Copy Print Job Taxpayer State Copy C Global Federal Copy to be Mailed Va 3 r State Copy to be Mailed 1 z Cancel Help 3 If you do not want the File Copy packet to print clear the File Copy check box and select the packet s you want to print 4 Select the Global radio button under Save Options Click the Print Preview button TaxWise displays the return in the Print Preview dialog box 6 Close the Print Preview dialog box ee The n
217. ted Forms box Select the forms you want to add from the Available Forms list To select all federal forms click US Federal one time then click Add To select all forms for a particular state click the state name one time then click Add To select specific forms double click either US Federal or the state name to display the forms Press and hold the Ctrl key while you select the forms you want to add and click Add Click the arrows beside the Copies box to increase or decrease the number of copies set to print 63 Chapter 4 Using Administrator Features 4 4 VY 7 9 If you want to add all the forms in the list you can skip steps 5 and 6 and simply click Add All TaxWise adds the forms you selected to the bottom of the Selected Forms list You may need to scroll to the bottom of the list to see the forms you added Repeat steps 6 and 7 to add any other forms you want To remove a form select it in the Selected Forms list and click Remove To remove multiple non sequential forms press and hold the Ctrl key while you select forms in the Selected Forms list and click Remove To remove multiple sequential forms select a form press and hold the Shift key select the last form you want to remove and click Remove To remove all the forms in the Selected Forms list click Remove All To change the order of the forms in the Selected Forms list select the form you want to move and use the up and down arrows to move i
218. tem below age Opening Non Tax Products from with QQ Using Help Using the Help Overview Menu Bar Help in the Program Click the menu names to open the drop down menu a Help from the Internet 1 Creating Training Tax Retuins w The Admin User H Setup Options File Edt Form view Bank Reports Communications Tools 4 Setting Tax Form Defaults H Setting Print Defaults 1 Adding Users and Groups with Security lr Importing and Exporting Data Printing Cent Orgarizers a Flagging Last Year s Clients r H Adjusting Your Screen GS gt j amp fr o q a Taxwiee Desktop Interview Prev Form Next Fom New Return Open Fletum _ Close Return Forms H Preparing Retums 41 Working with the Client Letter FE TaxWise 2010 1040 Individual Guest Tool Bar The tool bar contains many frequently used task buttons for you convenience Browser Tool Bar Use the Browser tool bar when navigating within web pho i io Docc Don G Invoices and Payments a in Brintinn Plat lt The Help toolbar consists of four options e Hide hides the Tree view and changes to Show e Back takes you back to the next page e Forward takes you forward to the previously viewed page e Print prints the open help topic The tabs on the left pane Contents Index Search and Favorites provide you with four different ways to find information in Help The Favorites enables you to bookmark Help pages to whi
219. th a third party folder or envelope in both English and Spanish e A Puerto Rico letter template in English and Spanish e Envelope and mailer templates e Privacy Policy statement Chapter 9 Working with Client Letters The envelope and mailer templates are to be used with our third party A products For more information see www taxwisesupplies com Using the Letter Menu The following table describes each of the commands on the Letter menu Command Description Clear Letter Clears the existing text from the Workspace so you can type a letter of your own To save your changes choose Save or Save As Open Letter Displays the Open dialog box so you can select a letter template to add to your return Saves changes to the open letter If the open letter is one of the Save Letter standard letter templates TaxWise prompts you to give the letter a new name ie Switches the letter from edit mode to print preview mode Fdit Letter Switches the letter from print preview mode to edit mode Template Prints the edit mode version of the letter template with variables and all conditional paragraphs so you have a printed copy for your files Select to insert a variable or picture in letter you are creating Format the font s size color and style of the selected text format the paragraph for indents line spacing and text alignment on the page print the letter in landscape Spell Check Searches for misspelle
220. th error in the return the modernized system will be more descriptive such as line 3 is not the total of lines 1 and 2 Changes in TaxWise Changes in the tax software will be minor One change is that the modernized system does not issue DCNs Declaration Control Number Instead the TaxWise software will generate 133 Chapter 8 Understanding Electronic Filing a Submission ID number which is usually 20 characters long containing both numbers and letters Another difference is that piggyback state returns don t exist in MeF In the legacy system if federal and state returns were submitted and the federal return was rejected the state return was also rejected In MeF each federal and state return is submitted separately and will have its own Submission ID Even if the return does not qualify for MeF the state return will not be sent piggyback Determining MeF Eligibility While the IRS is only supporting 23 forms and schedules for MeF for tax year 2010 nearly 80 percent of returns will be eligible The forms the IRS supports for MeF include 1040 1040 Sch EIC 2210 8829 1040 Sch A 1040 Sch M 2441 8863 1040 SchB 1040 SchR 4562 8880 1040 Sch C 1040 Sch SE 4868 8888 1040 SchD 1099 R 8283 W 2 1040 Sch E 2106 8812 The Clergy Worksheets associated with Schedule C SE and Form 2106 will also be allowed Forms 1040A and 1040 EZ do not qualify If you wish to e file them through the Modernized E file system you can se
221. the way that check stack must be loaded in your printer in order to print correctly Ifyou don t know the correct way to load the check stock experimentwith a sheet of pre printed paper such as a photocopy of your company stationary When you printlive checks TexWise prompts youto load check stock according to the option you select below Paper Loading Instructions Face up Signature last Face up Signature first Face down Signature last Face down Signature first Ifyou need to align your check data follow the instructions below Ifnot click Finished to save your setings Setting Your Check Data Alignment 1 Print several copies of the check alignment template using Print Blank Forms an the File menu For detailed instructions click the Help button 2 Place the printed check alignment templates in your printer in the tray you will use for checks following the paperoading instuctions you selected above 3 Selectyour bank and then click Print ta print atest check 4 Look atthe test check to see ifthe check amount printed inthe Check Amount box and the signature printed in the Printed Signature box 6 lineeded use the Adjust Alignment arrows below to move the data up or down or to the left or right 6 Click Print to print another test check Continue adjusting and printing until the data is aligned correctly 7 Click Finished to save your setings Select Bank Adjust Alignment 6 BB Republic z C Chase C
222. tuctions search tab using help History Lists creating user defined pre defined 137 135 194 194 195 133 116 118 117 116 118 100 152 107 107 109 108 113 112 110 23 93 73 74 74 73 75 75 43 44 46 45 45 46 44 43 56 57 56 understanding user defined Home Page communication incomplete tasks tasks you do most often Importing Return Data Client Write Up Scan amp Fill Installing TaxWise from CD from Customer Support Site Interviews starting understanding Invoices printing setting up setting up the price sheet K 1 Pass Through Logging In Login Page browser toolbar tabs Mail addressing to multiple EFINs attaching a file getting mail introducing options printing saving a message sending client to client sending to SFS support Mailing Labels printing Main Information Sheet Management Reports 155 56 57 28 30 29 155 130 26 24 25 24 201 202 206 197 200 205 201 198 197 184 184 103 181 New Features Non returning clients printing log printing mailing labels option Passwords admin user Payments entering on price sheet entering on query results Practitioner PIN Price Sheet locking Print Defaults adding forms all print sessions classic print client organizer editing one print session understanding watermark options Printing blank form closed return forms mailing labels open form open return single return tax returns to
223. tup Options TaxWise displays the Utility 2 Click the Setup menu and click Security Manager TaxWise displays the Groups tab of the Security Manager 3 Click New TaxWise displays the New Group dialog box New Group New group propetties Group name Description Available actions Group actions Acknowledgements Align Checks Apoly Update from Diskette Backup to Disk Cary Forward Prior Year Data Classic Print Defaults Classic Print Retum s Classic Print This Return Client Diary Client Organizer Lee Cancel Help 4 Type the new group name into the Group name box Type a brief description for the new group in the Description box 6 Select the actions to which you want the group to have access from the Available actions list and add them to the Group actions list by clicking the Add button The Available actions list includes all of the securable menu commands and actions in TaxWise and the Utility TaxWise lists the menu commands and actions in alphabetical order If you want the group to have any access to the Utility you must move the Utilities Setup Options menu command from the Available actions list to the Group actions list To remove an action from the Group actions list do one of the following e Select the action and click Remove e Double click actions to move them from one list to the other e Drag and drop the actions from one list to the other To select and move multiple action
224. u want to open or highlight the package and click OK If you use TaxWise to prepare mostly one type of return choose the package by clicking it once select the Do Not Auto Show check box and click OK The next time TaxWise opens it will proceed to the TaxWise home page Each package contains all the forms necessary to prepare that particular type of return The Miscellaneous package contains a variety of tax forms that may be used on occasion but they do not belong to any one specific package If you do not want TaxWise to display the Return List dialog box each time you log in to TaxWise or each time you change users select the Do Not Auto Show check box Sv Vv 26 Chapter 3 Getting Started Return List Sort Options To change the return list sort options use the following steps 1 Press the Open an Existing Return link on the homepage or press Ctri 0O 2 From the Return List window press the Options button 3 TaxWise displays the Return List Sort Options window Filter Options ee The Filter Options are only available to the Admin user _ The Admin user has the ability to open and edit returns for all users The Filter Options section of this window allows you to filter by the following e User Name e Package Type e EFIN e Show All returns As you select a filter option another field will become available to filter the Return List further Sort Options You have the ability to change the wa
225. ulated Entries TaxWise calculates many entries on a tax form from supporting forms and schedules in the return or from other entries on the same form If you try to type an amount in a calculated entry TaxWise displays a message box indicating that the entry is calculated Warning T 588 Calculated entry Aight click to see choices e You cannot delete a calculated entry but you can override it Whenever possible you should correct a calculated entry by correcting the supporting form or schedule Be very careful when you choose to override entries When you override an entry TaxWise assumes that your entry is correct and that the change is permanent Any other changes you make in the return that would normally affect that entry will not change it To override a calculated entry use the following steps 1 Place the cursor in the entry and press the F8 key or right click in the entry and click Override on the shortcut menu TaxWise changes the entry from yellow to red text on a gray background 2 Type the new amount into the entry and press the Enter key TaxWise overrides the entry TaxWise leaves the entry red on a gray background so that you can easily identify it Remember the data in an overridden entry does not change even if you later enter data in the return that would ordinarily affect the entry To reverse an override and return it to its calculated value place you cursor in the entry and press the Shif
226. ur company s telephone number box and press the Tab key Do not use any hyphens or parentheses when you enter your phone number a TaxWise enters hyphens for you 7 If you have an EIN enter your EIN in the Your Company s Federal Employer Identification Number EIN box and press the Tab key If you do not have an EIN skip this step 8 If you are working with a service bureau enter your service bureau in the Name of your company s Service Bureau box and press the Tab key 9 Enter your user id for iTransact in the Your company s iTransact Client ID box 10 If you are using TaxWise on a network select the Save as Workstation Defaults check box to ensure that all of your settings carry over to each workstation on the network This option is available on all the Setup Options tabs If you skip this step Re now you can click the Save as Workstation Defaults check box at any point in the setup process 11 Click the Next button to proceed to the General tab The General Tab TaxWise displays the General tab of the Setup Options dialog box The General tab allows you to configure your network options set your current Declaration Control Number and determine your client invoicing settings There are also options to enable history list functions To complete the General tab use the following steps 1 Doone of the following e If your computer is not attached to any other computer select No Network e If you are usin
227. ur spouse s Sal Fst name Intial Last name if different from yours Spouse s SSN Form 47 Batch 26_ Seq O Entry 1 11 11 1111 10 21 2010 4 20 PM_In Return 72 minutes and 32 seconds 4 When you finish viewing the second form do one of the following 115 Chapter 7 Working with Tax Returns e Press the F6 key e Right click the form you want to remain open and click Show Second Form on the shortcut menu TaxWise closes the second form you opened Opening a Local Document in the Workspace You can open a local document for example Pub 17 while you are working on a form To do this use the following steps 1 Click the View menu and click Go to Web ee You can also press the CtrI Alt W keys to open Go to Web TaxWise displays the TaxWise Web browser tab 2 Click the tab you created for you local document Pub 17 TaxWise displays the document in the Workspace above the form 3 Toclose the document click the View menu and click Go to Web or press Ctri Alt W Working with Entries Completing Entries on a Form The following list describes several tips and shortcuts that help you complete entries on TaxWise forms e TaxWise rounds dollar amounts on IRS forms to the nearest whole dollar The IRS requires whole dollar amounts for e filing e To selecta check box you can either type the letter X or you can click it with the mouse e Toundo the last action you performed press the Ct
228. urns If there are no returns in one of the users names you selected TaxWise displays the following message x 759 No qualifying files found in User Guest 5 Click OK TaxWise displays a list of returns from the first user name you selected WITSO9WSERS Guest 0 5 C 91222222 222 O 91333333 333 C 31444444 444 M 9P111111 111 All Cents Gare Help Notice the Title bar shows the path with the User Name and in the example ee above 0 5 represents no returns have been selected out of three returns 6 Doone of the following e Click All Clients to carry forward the prior year data for all of the clients for whom your office prepared tax returns under this user name click OK e Press and hold the Ctrl key while you select the specific returns you want to carry forward and click OK TaxWise displays the list of returns for the next user name you selected Repeat this process for all the users you selected 96 Chapter 7 Working with Tax Returns When you finish selecting returns TaxWise processes your request and displays a dialog box similar to the following Status i 200 Process complete 7 Click OK Loading Prior Year Data into a Current Tax Return Each time you start a new return TaxWise searches for prior year data that has been carried forward to the current year If the prior year data exists for the SSN you entered TaxWise displays a dialog box similar to the followi
229. vailable because you can only perform those commands under certain conditions 32 The File Menu Ss Start a New Return a Open Return Open Return By SSWJEIN Close Return Save Return cA 2 Apply For ITIN Return Yersions Import What IF Mode What IF Scenarios Split MFI Return Tax Interview th Search Query for Taxpayer Printer Setup Print Classic Print Exit Chapter 3 Getting Started Ctrl M Ctrl o Ctrl Fz Ctrl I Ctrl U Ctra The following table describes each of the commands on the File menu Command Description _ _ Stait ai new Starts a new return in the current user name and package Return Open Return Opens a previously saved return in the current user name Open Return Opens areturn based on an entered Social Security number of by SSN EIN Taxpayer s Employer Identification Number Close Return Closes the currently open return saving all changes Saves the open return but leaves it open for further use aden Tor Allows you to prepare a return without a SSN and apply for an ITIN Return Allows you to open previously saved versions of the return that is Versions currently open Chapter 3 Getting Started Command Description Import Import external data from another program such as Fixed Asset P Manager Scan amp Fill or Client Write Up What If Allows you to put TaxWise in What If mode With this tool y
230. val Takes you to the Customer Support Web site for updated Information link information on your status for e filing amp The Approval Information link will only work if you are logged in to the S Customer Support Web site The final feature of the login page is the TaxWise Login box Username Admin Password Chapter 3 Getting Started Logging in to TaxWise After you start TaxWise you must log in by selecting a user name from the User name drop down list By default there are three user names in TaxWise e Admin has rights to all menu commands in TaxWise and the Utility including Security Manager however cannot Start a New Return e Guest has rights to all menu commands in TaxWise and the Utility except Security Manager and Edit History List e Training allows you to prepare practice returns and connect to the Training Electronic Filing Center To log in to TaxWise use the following steps 1 Select a user name from the User name drop down list and click OK TaxWise displays the Select Package window Select Package Individual 1040 Fiduici 41 Partnership 1065 C Corporation 11207 5 Corporation 11205 Employee Benefit 5500 Estate Tax 706 Gift Tax 709 Exempt Organization 990 Miscellaneous Puerto Rico Individual 482 Puerto Rico Sociedades 480 10 Puerto Rico Corporaciones 480 20 M Do Not Auto Show Cancel Help 2 Double click the tax package yo
231. ve not created a current year return To print mailing labels for Non Returning Clients use the following steps 1 Click the Reports menu point to Non Returning Clients and click Non Returning Client Mailing Labels TaxWise displays the Select a Report to Print dialog box Select a Report to Print Report Title File Name Dymo Label PRIMDYMO pt Dymo Label name ssn ein only PRIMD YSN rpt Label Avery 5160 3 across 1 inch PRIM5160 rpt Label Avery 5161 2 across 1 inch PRIM5161 rpt Label Avery 5162 2 across 1 33 inch PRIMS5162 1pt Label Avery 5163 2 across 2 inch PRIM5163 1pt Label Avery 5164 2 across 3 33 inch PRIM5164 1pt Label Avery 5165 1 across 11 0 inch PRIM5165 rpt Label Avery 5260 3 across 1 0 inch PRIM5260 rpt E BOOT E E MMEA aai Cancel Help 2 Select the type of label you are using and click OK 186 Chapter 14 Working with Reports TaxWise displays the Report Criteria dialog box 3 Define your filter criteria click OK and TaxWise opens the print preview window 187 188 Chapter 15 Backing up and Restoring Returns TaxWise allows you to make backup copies of one or more tax returns by using the Backup to Disk command Use this command to Copy tax returns and related files to a removable disk or network drive for storage You can simultaneously back up returns from multiple user names Copy tax returns and related files to removable disk for tr
232. w for the client you have open Diagnostics Runs Diagnostics for the open return 1 Opens the IRS Publication 17 Your Federal Income Taxin a IRS Pub 17 separate window for use when preparing returns Opens the most up to date TaxWise User Guide The availability of certain buttons on the toolbar depends on what you have open The Internet tabs to TaxWise Web www taxwise com IRS www irs gov and Support Site Knowledge Base support taxwise com are also available from the home page To go to any of these locations simply click the appropriate tab You can use the Browser toolbar to navigate any of the Web sites Q Remember that you must have an active Internet connection for the tabs to A work Tasks You Do Most Often On the left side of the TaxWise home page is a list of your most commonly used tasks The following table describes the tasks included in the Tasks You Do Most Often list Allows you to start a new return in the active tax package If Start a New Return you do not remember which package is active look at the Title Bar at the top of the home page D9 Chapter 3 Getting Started Opens a list of all the returns prepared by the active user name As with the package TaxWise displays the active returns for all tax packages When you select a return from a package that is different from the active package TaxWise Automatically switches to the appropriate package Open an Existing Return A
233. with Dependent Child Types Of Income Assets Help Me Adjustments Deductions Extra Questions Finish Select the client s filing status and click Next If you are not sure which filing status to select click the Help Me button to view the Filing Status Wizard Answer the questions and fill in information as necessary and click Next at the bottom of each page Additional pages will load in the interview depending on how you answer the questions For more information about the TaxWise Desktop Interview see TaxWise F1 Help Click the Finish button at the bottom of the Finish page when you have completed the interview 164 Chapter 12 Conducting Interviews The client data is stored as a proforma file When you start a new return with interview information TaxWise displays a message box informing you that client data exists Click Yes to load the client data Confirm P 194 Interview data exists Load it 7 165 166 Chapter 13 Working with Bank Products We work with the three leading tax lenders so that you will have the widest variety of bank product options Taking advantage of these bank product options will not only benefit you through substantial fee based revenues but they will benefit your clients as well Bank products enable you to get your clients their money quickly and securely And bank products limit your clients out of pocket expenses by having their tax prepa
234. y 5 Doone ofthe following e Ifyou need to update additional applications click Yes and repeat steps 2 4 e If not click No 180 Chapter 14 Working with Reports TaxWise Individual Package includes more than 30 standard management reports TaxWise Miscellaneous and Puerto Rico Packages include fewer reports You can customize each report by applying various filters and sort criteria For example you can specify that a report include only returns created before or after a certain date or that a report include only returns created by a certain preparer Using Management Reports Running and Printing a Management Report Torun and print a report use the following steps 1 Click the Reports menu and click Reports List 181 Chapter 14 Working with Reports TaxWise displays the Select a Report to Print dialog box Select a Report to Print Report Title File Name Acceptance Surman UTSInd1 tpt Awaiting IRS Acks Summary UTSind14 rpt Awaiting State Acks Summary UTSInd15 rot Birthday Report Birthday rpt Check Print Summary UTSInd8 pt Client List UTSInd2 pt Daily List Daily rpt Deposited RAL ERC Fes Summary UTSInd9 pt Depreciation Forms Individual UTSInd16 rpt IM iaa FIM ai Cancel Help 2 Select the report and click OK TaxWise displays the Report Criteria dialog box Report Criteria Record Filtering Report Options guia IT Print summary information only I
235. y the columns in the Return List are sorted You can sort the columns by the following e SSN TIN e Taxpayer Name e Spouse Name e Package e Edited e Telephone No e Email Address e User Name e File Name e EFIN e Return Status e Return Stage Alternating Row Color Options You have the ability to change the highlight color of the alternating rows of returns in the Return List Click the drop down arrow to select the color you wish to use SOF Chapter 3 Getting Started Introducing the TaxWise Home Page The following illustration depicts the TaxWise home page W TaxWise 2010 1040 Individual Guest Fie Edit Form View Bank Reports Communications Tools Non Tax Products Help amp ta E g New Retum Open Retum Print Betum IRS Pub 17 User Guide Home TaswiseWweb IRS Manage Students Student Lessons Support Site Knowledge Base TaxWise Blog GA DOR E aT rioen l Back Refresh Home TaxWise Log Out vy Tasks You Do Most Often 10 21 2010 11 56 AM The home page is your home base in TaxWise It allows the user quick access to frequently performed tasks All tasks are also available from the menus on the Menu bar which will be discussed in more detail later in this chapter In many cases there are shortcut ou keys such as pressing the Ctri N keys simultaneously to start a new return You can find a complete list of shortcuts in Help The TaxWise toolbar contain
236. you carried forward your setup files from last year much of the information in Setup Options is already complete View the information on each tab to ensure that all information is correct The first time you start TaxWise you must complete the Setup Options dialog box with information about your office and your system such as network printers and more TaxWise uses the information in Setup Options in many ways therefore it is Re critical that you enter this information accurately If you are not sure the information is correct you should revisit Setup Options to verify and correct the information 14 Chapter 2 Installing and Configuring TaxWise Entering Company Information By default TaxWise displays the Company tab of the Setup Options dialog box r Setup Options General Printer Setup Color Setup EFIN Electronic Filing Identification Number or Customer ID 3 y X 710000 Your company s Contact NAME sssrinin TA TUSK Taxes Your Company s MAME eee Bee at Tuck Tanes Your company s street address J8 Mathis Drive Your company s city state zip code Rome GA 30165 four company s telephone NUMBER a E foe 06 55 5555 Your company s Federal E mployer s Identification Number EIN if you have one 1 111111 Name of your company s Service Bureau if applicable Your company s Merchant Services Client ID ssnetnetnt nner eeneeseese e

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