3B2 Word - User manual
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1. Unicode characters these will be converted as lt Unicode CharacterNumber gt gt gt gt Configuring 3B2 Word The Fonts page allows to map Windows font to 3B2 fonts and to access the character maps settings Configuration Standard Options Fonts gt lt Default gt gt 3B2 Codes 3B2Logo PE Abadi MT Condensed Font Arial Alexei Copperplate Algerian Roman lt f Arial gt Bi Allegro BT ac MUST Bald K tt Ariar b gt ja Arial Black Arial Narrow Italic lt tf Arial i gt ey Arial Rounded MT Bald AvantGarde Bold Italic lt tf Arialbi gt Bl AvantGarde Bk BT AvantGarde Md BT BankGothic Md BT Character map Standard Map x Benguiat Bk BT BernhardFashion BT BernhardMod BT Update Delete OK Cancel The list on the left displays all the fonts available to Windows An arrow to the left of the name of a font means that this font has been mapped to a 3B2 font To define or to modify the map select the Windows font on the left and fill in the fields Roman Bold Italic Bolditalic on the right as appropriate You can insert any command e g lt tf Times i gt reference e g amp ltalic and text string For any font it is also possible to associate a character map in the Character map field it allows to define the conversion for any single character When finished click Update to save If you want to remove a font relation simply sel2. From the Configuration Manager window click Language When the Language window appears select your language and click OK yy Additional Options 4 Additional Options At the moment the only option available is the conversion of maths typed with MathType or Equation Editor To enable your dongle for this option from the menu 3B2 of Microsoft Word select either menu item From the Conversion Status window click Setup From the Configuration Manager window click Add On Features Add On Features To unlock any ofthis features please reportto Graphic Micro System the following information Your serial number 9999 The name of the feature s you want to buy The related code shown below Math conversion F0 BB B2 86 80 89 12 DE Unlock The Add On Features window displays a code This code with the serial number of 3B2 Word must be forwarded to Graphic Micro System that will release the unlock code When you have received the unlock code return to this window and click Unlock Insert the unlock code fi 1 22 33 44 55 66 7 7 88 cm In the dialog that appears enter the unlock code and click X To unlock any ofthis features please reportto Graphic Micro System the following information Your serial number 9999 The name ofthe feature s you wantto buy The related code shown below Math conversion Active OK You will see Active
3. displayed 12 Some useful hints 5 Some useful hints In this section you will find some useful information on how to operate 3B2 Word without problems 5 1 Precautions during document conversion When 3B2 Word is converting a document it must be the active foreground application It is absolutely necessary to disable any screen saver and to avoid using your PC for other purposes If you do not follow these suggestions Microsoft Word could crash Conversion from local hard drives is much faster than from the network When converting multiple documents Microsoft Word opens the documents one at a time In some cases Microsoft Word displays dialog boxes informing that the document contains macros or that the support for the language is missing In these cases it can happen that 3B2 Word could detect an error or that the messages displayed in the dialog boxes wait for a click stopping the conversion process It is advisable to open all the documents before the conversion in order to detect such problems 5 2 How to backup custom configurations 3B2 Word stores all the configuration parameters in a file called WWTO3B2 MDB in the main directory of Windows WINDOWS WIN95 WINNT If you have changed the settings for 3B2 Word we suggest you to copy this file to a floppy disk or to any other place to avoid the risk of losing your work in case of hardware or software failures Copying thi
4. for OLE objects M Paragraph margins IV Mark undefined characters Cancel This page is divided into three groups Text allows to define the text attributes to convert Please note that unchecking the Font check box any font change and any font property will be ignored Tables this group contains two check boxes When Convert cell attributes is checked table rules and table backgrounds are converted When Convert table layout is checked column measures and cell span attributes are converted Please note that by default Convert cell attributes is disabled and that when this feature is enabled the conversion of tables is slow Miscellaneous the check boxes of this group allows to define which kind of objects to convert Please note that maths conversion is an option and requires MathType 3 5 for Windows This package can be purchased separately See section 4 Additional Options to learn how to unlock the additional options of 3B2 Word See also section 5 3 Converting documents with equations When Use marks for OLE objects is checked marks are inserted in the converted documents every time an OLE object images pictures charts is encountered in the source documents If Mark undefined characters is checked any character found in the source document that do not match the font map will be converted as lt FontName CharacterNumber gt If the Microsoft Word document contains
5. 3B2 Word User Manual Contents gt T Nntrod ction zes neigen 3 gt 2 Using 3B2 Word sunshine 4 2 1 Converting a single document sessessesresrrernen 4 2 2 Converting multiple documents 0 ee eee ees 5 gt 3 Configuring 3B2 Word cccceee cece nennen 6 gt 3 1 Configuration manager window s0eeeeeeee 6 gt 3 2 Configuration settings ce cece eee ee ee ee eees 7 gt 3 3 Map Manager Window ceeceeeeeeeeeeeeenees 9 gt 3 4 Character map settings ecceee eee ee eee nn 10 gt 3 5 Loading 3B2 font list ru es 11 gt 3 6 Choosing the language ceeee cece eee cece ee 11 gt 4 Additional Options cccccceceeeeeeeeeaeeeees 12 gt 5 Some useful hints_ 24224444044s seen en ne ne 13 5 1 Precautions during document conversion 13 gt 5 2 How to backup custom configurations 13 gt 5 3 Converting documents with equations 14 Introduction 1 Introduction 3B2 Word is basically a Microsoft Word 97 extension that allows to convert a Microsoft Word document into a 3B2 document keeping the following attributes text and its attributes font point size leading colour tables with rules and backgrounds footnotes endnotes and their references in the main text index referen
6. aths_Symbols Tex_CM_Roman TeX_CM_Slanted_Roman Tex_CM_Text_lItalic Tex_CM_Typewriter Times_bd_ Monotype Times_bi_ Monotype Times_it_ Monotype x Cancel Double clicking on the name of a font the corresponding field Roman Bold Italic Boldltalic in the previous window is automatically filled The top field of this window provides some filtering It allows to display only font names containing the text keyed in The section 3 5 Loading 3B2 font list explains the procedure to load the 3B2 font list The button E on the right of the Character Map field opens the Map Manager window See section 3 3 Map Manager window and section 3 4 Character map settings 3 3 Map Manager window This window allows to manage the settings for character maps Standard Map Symbol Math The following buttons are available Edit allows to edit an existing character map New creates a new character map Topy duplicates all the settings into another character map Delete removes the selected character map Import and Export loads and saves character map from to file respectively This is useful for backup purposes and to share the same maps with 3B2 Excel Configuring 3B2 Word 3 4 Character map settings Clicking on Edit from the Map Manager window you access the Map window that allows to define the character conversion between the Windows fonts and t
7. ces maths typed with MathType or Equation Editor option that requires MathType v 3 5 for Windows 3B2 Word allows full control over conversion Unlimited custom configurations can be saved and recalled at any time and you can define the types of objects and text attributes to convert Multiple document conversion is now available Using 3B2 Word 2 Using 3B2 Word After the installation of 3B2 Word a new menu called 3B2 appears in the menu bar of Microsoft Word Microsoft Word File Modifica Visualizza Inserisci Formato Strumenti Tabella Finestra 382 JD ee SRY wes oroe elem Convert active document e 7 3 Multiple document conversion This new menu contains two items Convert active document converts the opened document It must be the active window Multiple documents conversion allows to select the documents to be converted 2 1 Converting a single document Open the document to be converted From the 3B2 menu select Convert active document The Conversion status window appears Current configuration Standard Report Save as Output file pe PLES ATTRIB 3d To convert the document click Execute By default the converted file will be saved in the same folder and with the same name of the source but with the extension changed from DOC to 3D If you want to change the destination folder or the filena
8. d On Features The following buttons are available to manage custom configurations Edit allows to edit an existing configuration New creates a new configuration Topy duplicates all the settings into another configuration Delete removes the selected configuration With the OK button the selected configuration becomes the current one Other settings from this window Choice of the language the default language for messages and dialog boxes is English See section 3 6 Choosing the language for details Import of 3B2 font list this is useful when mapping Windows fonts to 3B2 fonts See section 3 5 Loading 3B2 font list Add On Features Allow to enable the 3B2 Word dongle for additional options See section 4 Additional Options Configuring 3B2 Word 3 2 Configuration settings The Configuration window appears when you click on Edit from the Configuration Manager window This window is divided into two pages The Options page allows to define which elements of the source documents are to be converted Options Fonts Select the attributes you want to convert Text Tables M Font T Convert cell attributes M Text height M Convertable layout SdH GENE Miscellaneous M Text color M Convert footnotes M Underline M Convert endnotes M Strikethrough M Convert Math M Superscript Subscript M Convert index references M Paragraph alignment M Use marks
9. e second shows the corresponding character displayed using the sample font the third shows the corresponding 3B2 mapping and the fourth shows the button SO Clicking on this button displays the 3B2 ISO table from which you can select the characters used by 3B2 If you manually enter numbers enclosed between lt and gt in the fields of the third column the corresponding ASCII character will be used for conversion For example lt 32 gt is interpreted as a space and lt 65 gt is interpreted as an uppercase A letter Notice that the range of valid numbers is between lt 0 gt and lt 255 gt Please note that there is no control on what you assign in this window We suggest you to verify each map you produce by converting a test document containing all the characters of the font 10 Configuring 3B2 Word 3 5 Loading 3B2 font list To load the 3B2 font list from the menu 3B2 of Microsoft Word select either menu item From the Conversion Status window click Setup When the Configuration Manager window appears click SFCTRL Select the path of your 3B2 program folder and click OK When you add or remove 3B2 fonts you have to follow this procedure again 3 6 Choosing the language After installation the default language is English To change the language from the menu 3B2 of Microsoft Word select either menu item From the Conversion Status window click Setup
10. e installation is completed Now close and run again Microsoft Word At this point you should find in the Tools menu of Microsoft Word a new command called Update Equations The right procedure to convert to 3B2 format a Microsoft Word document containing equations is the following Open with Microsoft Word the document you want to convert Click the Update Equations command in the Tools menu Don t change the settings in the dialog that appears and click the Update button When updating is completed save the document At this point you can convert the document to 3B2 format using 3B2 Word WARNING If you install Microsoft Word using the Typical setup option Equation Editor is not included in the installation You should use the Custom setup option and then select the Equation Editor item located in the Office Tools group If you have already installed Microsoft Word you can add Equation Editor if you execute again the Microsoft Word Setup choosing the Add Remove option Select the Equation Editor item located in the Office Tools group 44
11. ect the Windows font and click Delete The button H allows to add new font names to the Windows font list This is useful in two cases When the Microsoft Word source document contains embedded fonts that are not installed in your Windows system In this way you can map even fonts not really installed To define a dummy font that must be called lt Default gt All the unmapped fonts founded in documents are converted using the mappings defined for the default font During conversion when 3B2 Word finds a font change in the source document it looks at the font map If it finds any equivalence it uses all the settings defined otherwise it looks for the lt Default gt font If this is found it uses all the settings related to it otherwise it converts the font change as lt tf FontName gt If you use a custom configuration in which only the lt Default gt font is mapped all the fonts founded in the source document are converted exactly in the same way gt gt gt Configuring 3B2 Word The four buttons Si on the right of the fields Roman Bold Italic Boldltalic open a window from which you can select the fonts available to 3B2 3B2 available fonts Arial_bd_ Monotype a Arial_bi_ Monotype Arial_it_ Monotype Arial_rm_ Monotype Courier_ Monotype Pl_chars_1 Pl_chars_2 Pl_chars_3 TeX_CM_Bold_Extended_Roman TeX_CM_Maths_Extension TeX_CM_Maths_ltalic Tex_CM_M
12. he 3B2 fonts Map Symbol Math Sample font Symbol a 5 5 lt gt cong lt gt lt gt firm A K gt lt gt rm Bi lt gt lt gt rm X lt gt lt gt Delta lt gt SO la le le le D 3 5 S lt gt irm E lt gt 5 ele lt gt Phi lt gt 7 fo lt gt Gamma lt gt lt gt im H lt gt lt gt rrn I lt gt gt nH a ele lt gt vartheta lt gt a lt gt rm K lt gt a lt gt Lambda lt gt ISO lt gt rm M lt gt lt gt rrn N lt gt 7 il 3 lt gt rm O lt gt 5 is gt Fr T ae TE pa E mm Ean pe Ea m mo ram Cancel With the Sample font combo box you can select a Windows font that is displayed in the blue column to help you during the editing of a font map It is important to note that the selected font is only used as a reference and therefore one map can be used to map more fonts For example in the Standard configuration that comes with the software the Standard Map uses Times New Roman as reference and the same map is also used to map Arial The buttons V and A scroll forward and backward the character list Notice that only characters having codes between 32 and 255 can be mapped The main area of this window has four columns The first shows the position of the character th
13. ly using the checkmarks to the left of the names or globally using the buttons Select all and Select none Once you have selected the documents you want to convert click Execute The converted files will be saved in the folder C 3B2_WORD OUT with their extension changed from DOC to 3D To stop the conversion click Cancel You will be asked to confirm If you choose No the operation will be resumed This is also useful to pause the conversion With 3B2 Word you can define unlimited custom configurations To modify a configuration or to create a new one click Setup to display the Configuration manager window See section 3 Configuring 3B2 Word for details about custom configurations At the end of the conversion process you can click on Report to view a detailed report generated during conversion To return to Microsoft Word click Cancel Configuring 3B2 Word 3 Configuring 3B2 Word With 3B2 Word unlimited custom configurations can be saved and recalled at any time In each configuration you can specify which text attributes and objects to convert You can also map Windows fonts to 3B2 fonts and define a table for character conversion to be used for each font 3 1 Configuration manager window From the Configuration manager window you can setup your configurations Configuration manager Edit New Copy Delete Language SFCTRL Ad
14. me click Save as and specify the new path before clicking Execute To stop the conversion click Cancel You will be asked to confirm If you choose No the operation will be resumed This is also useful to pause the conversion With 3B2 Word you can define unlimited custom configurations To modify a configuration or to create a new one click Setup to display the Configuration manager window See section 3 Configuring 3B2 Word for details about custom configurations At the end of the conversion process you can click on Report to view a detailed report generated during conversion To return to Microsoft Word click Cancel Using 3B2 Word 2 2 Converting multiple documents The installation of 3B2 Word creates the folder C 3B2_WORD with two sub folders IN and OUT All the documents to be converted must be put in the folder C 83B2_WORD IN Make sure that the folder C 3B2_WORD OUT is empty otherwise some existing document can be overwritten during the conversion Close all the opened documents and from the 3B2 menu click Multiple documents conversion Current configuration Standard Select all 7 COLORS DOC Select none Z MATHBOOK DOC 7 MATHSAMP DOC Selected documents 7 7 Files in directory C 3B2_WORD IN In the window that appears you can see all the documents from the IN folder You can select or deselect documents individual
15. s file from one PC to another you can share the same settings with other users of the same version of 3B2 Word Bes oe Some useful hints 5 3 Converting documents with equations With 3B2 Word it is possible to convert equations included in Microsoft Word documents if the 3B2 Word maths option is active and if you have installed MathType v 3 5 for Windows on the same PC The converter is able to export directly only the equations composed using MathType The equations composed with Microsoft Word Equation Editor are exported for 3B2 only if they have been converted in MathType format It is possible to convert all the equations included in a document if you install in Microsoft Word some macros shipped with MathType To install these macros please follow this procedure Open with Microsoft Word the document CMDMSW97 DOC that you ll find in the directory in which you have installed MathType If a dialog box informing that the document contains macros is shown click the Open with macros button You ll find in the document a big grey area containing the text Double click here to install macros Double click on it Click the Yesj button in the dialog box that appears In the next dialog box select only the option Equation updating macros deselect the other two and then click the Install button In the next dialog box click the Install Globally button Now click the JOK button Th
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