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User Manual, v 2.1

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1. ae Elincdida Box Lists Browse Collections Digital Content Subjects Creators Record Groups Your Repository Name Default Behaviors The search engine looks for records containing every term you submit Search By Phrase Use double quotes around your search query e g Festival of Contemporary Arts Narrow Your Search Results Use a minus sign before a term you want to omit from your results e g bass fish finds bass guitars but not bass fishing Browse by collection title subject name or classification Include Box Lists If you need to search deep into box folder lists check include box lists Login E mail Password O Remember me Register an Account Your Repository Name Contact Us Email Form Page Generated in 0 268 seconds 8 SQL in 40 queries Using 80052408 of memory Peak of 8110440B Powered by Archon Version 2 10 Copyright 2008 The University of Illinois at Urbana Champaign B Find df Next Previous Highlight all Match case Done 2 2 SEARCH TIPS e The search engine looks for records containing every term you submit no matter how small e It returns links to collections digital objects creator authorities subject headings and accession records The hits are differentiated by category in the results page An expandable section is provided for each category Search Results for papers Your R
2. 3 2 STAFF VIEWS OF PUBLIC INTERFACE e You can also edit data by clicking the pencil icons Fd Once you are logged in they appear next to collection titles subject descriptors creator names and other editable elements Clicking them loads the administrative interface in a separate browser window or tab with the relevant information preloaded for editing James B Reston Papers 1935 To edit this collection record click the pencil icons in staff view A new window or tab will open in TO SRELA editing mode with the relevant Created by Reston James 1909 1995 1 information loaded ne Arrangement By functional group and sub group speeches interview transcripts and photographs relating to Reston s career with the Associated Press 1934 39 and with The Extent 48 6 Cubic Feet New York Times 1939 89 as a reporter 1939 89 chief Title James B Reston Papers 1935 19957 e The staff view also shows the actual box locations at which materials are stored facilitating retrieval by the reference staff Range section and shelf locations are not shown in the public view but it is possible to add custom public messages by editing the file controlcard inc php See section 7 0 for further information on customizing the public interface Staff Information Content Location __ Range Section Shelf _ Extent Boxes 1 142 UAR UA Ref Room 52 48 60 Cubic Feet EAD ARG o by amp Kardex Review co draft
3. 1966 Predominant Dates Type of Materials Publications z Extent 0 3 cubic feet Finding Aid Author Template System Default default A specific template can be applied to an individual collection without overriding system defaults by selecting the template from the Collections Manager Interface You can also refer to the templates by passing a parameter the querystring For example p collections controlcard amp id 3 amp templateset printcontrolcard amp disabletheme 1 will produce the printcontrolcard view instead of the default output disabletheme 1 47 removes all of the other styling information as well as any html and php that are typically included in the selected theme s header inc php and footer inc php files Similarly a templateset can be forced in the script itself using PHP 7 3 5 Commonly Modified Template Files Controls display of collection level information in p collections findingaid Controls main collection level view shown in p collections controlcard Controls display of digital content in digitallibrary digitalconent index inc php This file should only be modified if you are adding a new template to the template set it is used internally as an index to reference templates in the selected package item inc php Determines display of all materials listed in the content manager in p collections findingaid You can also define new template
4. Checking no causes the default numbers suggested in the content manager to restart at 0 when the level is used across multiple parents or children EEk File Edit View History Bookmarks Tools Accessibility Help Eooi BEB zZ Fi eer Class TinyURL Ba systems Y DEV Ed cooper _j Your Repository Name L Search Results for pietro Your Rep Archon 2 10 Welcome to the Archon Administrative Interface Archon Administration 4 Archon Packages HE Location Manager _ Archon 2 10 Administrative Inter C3 X You are logged in as Chris Prom Log Out g 401 RM 106F ARC AP1 Rm 1 1A 2 ARC AP2 Rm 10A ARC AP3 Rm 106A ARC AP4 Rm 106B ARC AP5 Rm 106D ARC AP6 Rm 107A ARC AP7 Rm 107B ARC AP8 Rm 107C ARC AP9 Rm 107F ARC AR4 Rm 104 ARC ARS Rm 105 ARC 4S0 Rm 10 ARC AS1 Rm 107 ARC AS2 Rm 201 ARC AS3 Rm 102 103 ARC AS4 Rm 4 ARC AS8 Rm 8 ARC Add New j E Delete Location description E Find df Next Previous Highlight all C Match case The Location Manager is used to define the rooms buildings or locations in which collections are stored Warning Deleting a location WILL delete all associated location gt records from the collections to which t they are applied This power is restricted to the Archon Administrator in the default installation lt Done
5. Enable Web Output ves O mo Accession Date 12 23 1986 2 Title Chris Prom Papers Identifier 11234 Inclusive Dates all of them Received Extent 3 Cubic Feet v 2 Unprocessed Extent 3 Cubic Feet v Material Type l Personal Papers Processing Priority Low Priority v Additional information may be provided in the expandable areas that appear below the basic information Collections Classifications Information Location Information Creator Information Donor Information Accession Description Hsxsand Update v D O 0 242 Collection Classification Information is used to specify processed collections and or classifications to which the newly accessioned or unprocessed materials relate For example the accession shown below is associated with the Departmental Services subgroup in the Library subgroup See section 5 2 2 for information about defining a classification system An accession can be associated with zero or more collections classifications but the first one listed is the primary association E Collections Classifications Information University Library gt Departmental Library Services Primary Collection Classification Delete Click associate a collection Sasi E to browse the Collection list or browse for the appropriate Select One v record group subgroup _Update Select One conti
6. e The staff view also allows you to download EAD and MARC files for possible importation to other systems e Fora trip back in time try the Kardex view Print them on card stock and systematically file them in a Kardex flip file for in room reference access not to mention the ultimate system backup see next page for screenshot 3 3 OVERVIEW OF STAFF ADMINISTRATIVE INTERFACE The staff interface is used to add and delete information from the database and to manage all aspects of the system e For most features in the staff interface help buttons kad appear in the right hand margin Clicking the help button will provide further direction regarding the field or feature e Depending on the access level granted by your system administrator some features of the staff interface may not be available e g deleting records managing the installation of Archon adding new users modifying authority records etc e Clicking an item in the top navigation bar will load the selected module Archon 2 10 Administrative Interface Mozilla Firefox mef File Edit View History Bookmarks Tools Accessibility Help g O 9 A Z Ee class Tinyur Ei Systems C vev PE cooper _j Your Repository Name L Archon 2 10 Administrative Inter Airline Cancels More Flights as Inspect i N 4rchon 2 10 You are logged in as Chris Prom Log Out Welcome to the Archon Administrative interface Archon Administr
7. 1908 1982 Inclusive Dates 1908 82 Predominant Dates Type of Materials Personal Papers gt Extent 143 0 Cubic Feet gt Finding Aid Author S Template System Default default gt jai greece Click any of the headings such as Location Information Location Information or Creator Information Collection Description Collection Description to edit Subiects the associated section of the Genres a Languages collection record Access Restrictions Acquisition Information Related Materials Information Other Information F inding Aid Information Location Information Track container locations by entering container identifiers or ranges of identifiers in content field Select a main location i e room or building from the pull down menu Once a main location has been assigned you can optionally specify the range section and shelf locations to give a more precise location You may also optionally include extent information for the materials in that location The blank top line is used to add new location records Record room location Record range section and or shelf El Location Information Content Location Section Shelf Extent Select One X o Select One Record Extent fall Boxes uas UA Stacks z 10 0 Cubic Feet z Delete Boxes 327 uas UA Stacks z jaa Cubic Feet z Delete Click a but
8. 25 A O 0 242 5 2 8 Materials Types Manager The Material Types Manager is used to define the basic types materials that are held in your repository e g personal papers official records or manuscript collections 5 2 9 Repository Manager Record the basic identifying information specific to your repository To ensure interoperability the identification code MUST be taken from the MARC Code List for Organizations 5 3 CREATORS MODULE The creator manager is used to add and edit creator authority records which may then be applied to classifications collections and digital library items as described in sections 5 2 2 5 2 3 4 and 5 4 1 Creator Manager Add New University of Illinois at Urbana Champaign Small Homes Council Building Research Council Fuermann George 1918 I Men s Association 123 Creator 17345 Creator Abbott W Abbott William Lamont 1861 1951 Abraham Lincoln School of Medicine Abramovitz Max 1908 3 Abrams Samuel Academic Development aCarnegie David W 1871 1900 Accountancy Department Accounting Division Ackerman Joseph 1904 1976 Adams Leverett A 1877 1976 Adams Roger 1859 1971 Adler Felix T 1911 1979 If you wish to edit an existing creator record select a creator from the list or begin typing to filter the list then select the record you wish to edit r Creator records created here Name Pt can be applied to either an Dates Loo individual
9. p collections controlcard For local purposes the records can then be imported to other systems AT UIUC we are planning to tailor the system so that the MARC and EAD files are written to local directories and or FTP servers then automatically loaded into other systems such as library catalogs More information on this process may be available from the project staff at a later date EAD output can be modified by editing the files in the packages collections templates ead folder This template set is a bit more complicated and should serve as a good reference if you want to accomplish more intricate customization The MARC output must be edited directly in marc php in the root folder of the archon installation The marc output is produced using a third party open source library called PHP MARC More information on PHP MARC is available through http www emilda org index php q php marc or through the package documentation on the Archon project website at http www archon org doc IMPORTANT If you choose to edit this file be sure to retain a copy before upgrading to a future release We are soliciting feedback on MARC and EAD export functions Please contact the project staff if you have comments or notice an error in the mappings we have chosen 8 0 ADDITIONAL DOCUMENTATION If you cannot make the output changes you desire using the above information refer to the developer documentation Please see http www archon org doc for a
10. Accession Database Updated Successfully Archon Administration 4 Archon Packages il Accessions Manager 2 gt TES ARCHON gt New Accession Click Add New to record basic Chris Prom Papers Sara Gcuopls Papari information about newly received materials or double click an existing record to edit its content Information will load in the content area below Use help buttons for content sensitive help Create Collection Record Delete Enable Web Output yes O No Accession Date Fa Title Identifier Use this button to create a skeletal collection record the Collection Manager will open with information __ pre loaded for editing The o 422 accession record will not be 11 affected Inclusive Dates Received Extent Select One 58 J85 8888 Unprocessed Extent Select One Archon 2 10 Administrative Interface Mozilla Firefox Sele File Edit view History Bookmarks Tools Accessibility Help g O 9 kA amp Fn Fi veep Class TinyURL H Systems C DEY Ed cooper Archon 2 10 Administrative Inter _ Untitled X A 4rchon 2 10 You are logged in as Chris Prom Log Out L http 130 126 35 rd amp disabletheme 1 Accession Database Updated Successfully amp TES ARCHON Archon Administration 4 Archon Packages Create Collection Record Delete
11. Click see Liner Marie emp section 3 3 overview of staff interface the Transfer Delete content area will provide you the option O to batch renumber Amount content This can be ca useful when you have CTE EGS misnumbered folders or when you need to insert an folder series or box Batch Renumber Collection Content 23 5 2 5 Extent Units Manager Archon 2 10 Administrative Interface Mozilla Firefox SEE File Edit view History Bookmarks Tools Accessibility Help T O gt mk TW icas Tinyur Pa systems C vev L Your Repository Name Search Results for pietro Your Rep L Archon 2 10 Administrative Inter B rchon 2 10 You are logged in as Chris Prom Log Out Welcome to the Archon Administrative Interface Archon Administration 4 Archon Packages Extent Units Manager Boxes Cubic Feet Folders Items Letters Linear Feet Photographs Delete Extent Unit Next Previous Highlight all C Match case A O amp 0 242 5 2 6 Level Container Manager The Extent Units Manager is used to list the values under the drop down list for extent in the Collection Manager The Level Container Manger is used to define the Levels of Description and types of containers that will be available for selection under the Level Container drop down box in the Content Manager Provide a name for each level or container type and s
12. Return to Collection Manager Additional information on each element in the Content Manager interface is provided below 5 2 4 2 Content hierarchy tree The indented levels at the top of the content manager provide a visual clue as to your current location in the descriptive tree This sample shows a user at the top level of the Cipollone Music and Personal Papers ready to add a series or edit an existing series 5 2 4 3 Current Levels Containers available for editing e Click add new and enter information in the boxes below to add content at this level e Single click to load a row for editing 21 e Double click a row to list edit its children or to add a new child e CTRL click or SHIFT click to select multiple rows Then delete renumber or transfer to a different level in hierarchy 5 2 4 4 Main fields available for editing Entering ranges and comma separated lists Level Container Number s will add multiple children Title Level Container Datels Description Level Container Use the level container pull down box to select either the level of description or the physical container you wish to apply In the default installation box functions in Archon only as a physical container and 1s used to mark the accidental division within and across intellectual divisions into which materials are physically stored Series sub series folder files or item recorded as
13. When you are ready click Install The utility will upload the files to your web server If the utility is successful you will see a box similar to that shown below Go to the web based installation utility i e the web address you provided but DO NOT CLOSE THE BOX SHOWN BELOW After the installation is complete you will need to enter a code into the box to activate your installation of Archon Archon Installation Utility f X Please enter the completion word given to you AFTER ok you have finished the web installation It will appear on Step of 5 IF your web browser gave you an error Cancel click cancel to cancel installation Step2 OPTION B Manual Installation Copy or FTP the Archon folder from the zip file to your webserver Open config inc php and provide the connection credentials Launch the web based installation utility Step 3 Complete the Web Based Installation Utility The web based installation utility includes 10 steps The installer attempts to connect to the database creates tables and completes initial configuration for your installation of Archon Step 1 Click through the welcome screen Step 2 Read and accept the open source license agreement Step 3 Read the information and click Next to continue Step 4 Test database configuration If everything is OK click Next otherwise reconfigure database or correct information supplied in initial non web based
14. collection or a LCNAF Compliant ves O no classification heading e g Creator Type Select Dne v record group or subgroup to create agency histories Mame Variants a a In the biographical historical note and sources field use Biographical Historical Note eena r e L ENTER to separate paragraphs Simple HTML can be used It will be stripped out before the information is output in Sources for Biography or History EAD or MARC format Biographical Historical Note Author Add 26 5 4 DIGITAL LIBRARY MODULE The digital library is used to link to external digital objects and to directly upload digital objects and electronic records into the system Linked or uploaded objects can be associated with individual collections or any subordinate parts of a collection e g series items files which have been entered Hyperlinks between the digital object and the associated collection automatically appear in the public website NOTE The digital library is not intended to function as a digital preservation system 5 4 1 Digital Library Manager The Digital Library Manager is used to associate individual digital objects e g photos sound clips and electronic records with a collection and create basic metadata about the digital objects After you enter the Digital Library Manager pick a collection to which the object is associated the collection will be pre selected if you enter directly from the content manager Adding a New Digi
15. files For example if you would like the finding aid to display folders differently from other content you can define a file called folder inc php and include appropriate tests to customize the output for folders See http forums archon org viewtopic php t 69 for more information 7 3 6 Overview of Archon s API Archon is built on a modular object oriented application programming interface You may wish to make changes to the way materials are displayed For example you may wish to refer to Archon fields which are used in the administrative interface but not currently included in public output generated by any of the templates You should consult the list of objects properties and methods when making the changes because many of the methods contain parameters that affect display properties Within the templates you may include any PHP code you like and you can access the classes noted in the comments at the top of the file The Archon API is available in any script and can be called by referencing the variable _ARCHON and calling functions defined in the class Archon on the project website Full documentation of the classes objects methods etc is maintained on the documentation page of the Archon project website www archon org 7 3 7 EAD and MARC Output When a staff user is logged in the EAD and MARC output can be viewed and saved by clicking links at the bottom of the truncated collection record available through 48
16. folders for ALL of the packages whose output you wish to modify If you simply make changes in the templates default folder you will run a strong risk of losing your repository s template set during the installation of any future Archon upgrades that may be released This is because the installer will update the files in the template default folders during the installation procedure The installer attempts to preserve your existing themes and templates by copying them prior to installation but we also recommend that you make backup copies before running the installer Once you have created a new set of templates you can apply it to your website under the Archon Configuration menu item Default Template Set See section 7 3 3 below You can determine which file to edit by analyzing the querystring for a particular page The querystring will always point to the package and to a file in the pub folder of that package In turn the file in the pub folder MAY have a template associated with it For example a url containing index php p digitallibrary digitalcontent amp id points to the file digitalcontent php in the pub folder of the digitallibrary package By examining the contents of the file index php for the template set you are using you can tell if a template has been associated In this case the file contains a line STemplateIndex DigitalContent digitalcontent inc php Therefore you can control the
17. on the website Main Repository If multiple repositories are defined assign the collection to the appropriate repository Collection Classification If your repository or repositories use classifications e g record group and or subgroups use pull down menus to assign the collection to its proper home in the classification system Collection Identifier Can be numeric or alpha or alphanumeric If you choose to complete this field you MUST use a unique value If using classifications the identifiers from the classification system are inherited by the collection identifier to comprise a unique multipart ID Type of Materials Indicate the basic archival type of materials e g official records or personal papers If necessary new types can be defined in the Material Type Manager Template Select the template by which information for this collection should be presented to the user Normally you should leave this value set to the default established by your system administrator 5 2 3 4 Collection level sub menus Click any of the headings to expand or contract the information associated area 16 Collection Information Title Avery Brundage Collection Enable Web Output ves No Main Repository The University Archives Collection 26 Alumni Association Classification 20 Alumni z Collection Identifier 037 Sort Title Avery Brundage Collectio First Last Year
18. output of any page by editing the associated file in the template set you are using This is graphically represented in the schematic on the following page see digram screenshots on next page 45 Chin Prem Teil image Feu Repevitory Mame Movil Firefo Rie dt y hgoy ffockmwks ook Acecsblity ei 7 6 gt ED Dmae mym Gates hoe E scope ts m T E a J a Ta W A EE I T ire phop Tyl Cie het et P Kal Chet Pec Test imaga Yam Ra Lj 9 _ ah Semis lor psor Yor Ba W archon packages digitallibrary pub Efx File Edit view Favorites Tools Help ae Q pack QJ D x Search y Fetters Folders Address W archon packages digitallibrary pub o B Go Folders x Mame Chris Proms Test Image Your Repository Name N Thin Chis Proms Test bwyt i s a 9 digitallibrary a Cel search php scription Portraet of Claude Gordon as an advertisement for his perfomance on the etfi eee Mathi Show Pornrat of gii Gord ad ari amp mT ane fr Qo 4 in gEllistfiles php part m tha Je Mae w Portrait ef Claude G ETE l aiattinamank for his g sis an Hea Johnna hiai mrka 416d celindex php laude Garden ad an advert ant f a l 1 T Mahin Shere 6 ingal cel getfile php E Ee i ii a B dEl digitallibrary php J m prom 5 i Found in Clau de Godon Par H Pacers and Music instrument Cy 4 O h dEl digitalcontent php 1EM iF E ene a Core ETE ERT in hore Arrearage Sie On Ad
19. select and apply a creator record to the subgroup or launch the creator manager to create a new creator record 5 2 3 Collections Manager The Collections Manager is used to create and edit collection records Archon 2 10 Administrative Interface Mozilla Firefox SEE File Edit View History Bookmarks Tools Accessibility Help g O mk4k Z LEEP Class TinyURL Ei systems C DEY PA cooper _j Your Repository Name _ Archon 2 10 Administrative Inter B X F Archon 2 10 You are logged in as Chris Prom Log Out Collection Database Updated Successfully p l Ry ARCHON a acanankeer filter the master list of collections by searching against the title and Search brund a Show 100 Results description fields Show only collections from Your Repository Name 2 cE ie per preva Click Add New to create a Avery Brundage Collection Microfilm Frederick J Ruegsegger Papers new collection record Olympic Collection Subject File Click one of the filtered terms to edit the associated collection record A 0 242 5 2 3 1 Filtering Records Type any part of the title of the collection or the classification number with each part of the number separated by slashes x y z to identify the collection you wish to edit If multiple repositories are managed in one system you can limit the search result to one repository of desired Once the results have been filtered
20. the theme Use the default template More complete information is provided in section Ta IMPORTANT You should carefully consider the advantages and disadvantages of not migrating forward to the new themes and tempaltes in general you will lose a great deal of functionality by not migrating forward 7 3 TEMPLATES Templates provide more refined control over individual pages produced by Archon For each output page produced Archon s packages include a pub file and optionally a template By looking at the files on the webserver you can see how the templates are organized within the application as a whole The webserver s Archon folder holds the following folders adminthemes db the database abstraction layer incoming holding place for files to import packages and themes The themes folder has been discussed above in section 7 2 and the adminthemes folder works like the themes folder except that it applies to the staff interface 7 3 1 Background regarding the templates system When customizing the interface using the template system all work will be done in the packages folder Archon s packages have a modular structure The core archon files are found in the core folder For each installed package a subfolder will be added as a sibling to the core folder Current packages include accessions collections creators digital library research and subjects Each of these packages works by referencing objects me
21. while the list is being filtered Once the list has filtered click any item to load its information for editing or hit enter to load the first item in the list If you wish to you can also scroll the full list by changing the default Show X Results to a higher number Subjects Search Filter zoolog Typing in the Search Filter will All Subjects reduce long lists to a manageable American Society of Zoologists size Click a filtered item to select it or apply the appropriate action History of Zoology Naples Italy Zoological Stati Zoology Zoology Department e Generally you may select and take action on multiple items by using CTRL click and SHIFT click functions with the mouse Mozilla Firefox aAA Fie Edit View History Bookmarks Tools Accessibility Help g O gt A g F LEEP Class _ TinyURL BG systems Y DEV Eg cooper Lj http 130 126 35 nd amp disabletheme 1 _ Archon 2 10 Administrative Inter C3 x R Archon 2 10 You are logged in as Chris Prom Log Out Accession Database Updated Successfully gt R ARCHON Archon Administration 4 Archon Packages Digital Library Manager Add New 456 Digital Content 789 Digital Content The Cornet Trumpet and Flugelhorn in the Band la Wonderful Letters From Home Use CTRL or SHIFT Cat Fan ideo m Chris Prom Large File Test with mouse click to Cg na Image 7 ek
22. 0 Installation is complete Follow the instructions on the screen carefully to finalize the installation Archon will not run unless these instructions are completed Archon 2 10 Installation Step 10 of 10 Installation Complete 4rchon is now installed and configured If you ARE using the Archon Installer utility 1 Copy the following word to the clipboard for write it down ALLDOWNE 2 Return to the installer utility and enter the word above into the prompt 31 Click Finish If you ARE NOT using the Archon Installer utility In order to begin using 4rchon you MUST delete or rename the install php file from the fpackages core install directory Archon will NOT work until this file no longer exists Once you have done this click Finish to access the Administrative Interface lt Previous Finish Finalize the Installation Return to the installation completion box and enter the text ALLDONE or rename the file packages core install install php Archon Installation Utility Please enter the completion word given to you AFTER you have finished the web ingtallation It will appear on Step 10 of 10 If pour web browser gave you an error click cancel to cancel installation m 37 Your installation of Archon is complete Go to the web address to start using Archon 6 4 UPGRADE INSTRUCTIONS Prepare to Upgrade Archon IMPORTANT Before starting backup the archon folder on the webserver AND t
23. ARC HON UNIVER OF ILLINOIS USER MANUAL v 2 1 1 0 SYSTEM OVERVIEW Archon js a tool for managing descriptive information about archival materials and for publishing it on the web It allows archives to easily create and publish finding aids for all types of archival materials It also includes a method to track accessions information about recently received and or unprocessed materials and a digital library The system allows archival staff to input descriptive records that are compliant with archival standards Archon s scripts automatically produce a searchable and browseable website where archival users can search and access summary collection descriptions full finding aids digital content creator authorities and subject terms The system also provides an inventory tracking location system a way to define repository level information and classifications manger to define the repository s overall arrangement scheme record groups In Archon collections can be grouped into record groups and subgroups or other classifications defined by your repository Data can be imported into the system from CSV comma separated value EAD and MARC files The systems exports data in MARC and EAD formats Repositories can build custom websites using easily modified themes and templates This documentation provides an overview of Archon for those creating descriptive records in the Administrative Interface It also provid
24. Association Records Alumni and Faculty Biograph Welcome Chris Promi Logout 28 47 Search Fi Include Box Lists Browse Collections Digital Content Subjects Creators Record Groups Alumni and Faculty Biographical File Morgue 1882 1995 Your Repository Name Title Alumni and Faculty Biographical File Morgue Contact us about this collection Printer friendly view d S d Contents The Al i and Faculty Bi hical Fil F cope and Contents The Alumni and Faculty Biographical File ID 26 4 1 Collection ID consists of folders containing information regarding deceased and living alumni faculty members trustees and former students The Created by University of Illine i folder for any given individual may include correspondence Alumni Associations obituaries eulogies photographs address cards questionnaires used in preparing the 1912 and 1913 Alumni Records dues Arrangement Alphabetical then chronological notices clippings from the Alumni News newspaper clippings programs publications recollections or other related materials Extent 311 0 Cubic Feet Topics covered in an individual folder typically include vital statistics university activities and subsequent careers The file was created by the Alumni Association but University Archives staff have added and continue to add materials to the file A complete list of alumni who are included in the file does not exist Please contact the archives if you
25. Elizabeth Miller Scott Schwartz Eduardo Herrera and Tad Boehmer current finding aid being Sea beue iiiki Collection Overview Printer Friendly Contact us about this collection displayed Historical Note PE f a ee ae Title Pietro A Cipollone Music and Personal Papers 1905 19548 F ID 12 9 56 Adminstrative Information The left hand po A navigation search box Music Manuscripts Volume 9 0 Cubic Feet More info below z a Published Music cab Ib f stays in a static position Band Books Arrangement alphabetical by music title or type of gahasa Personal Papers g on the screen R Date Acquired 01 01 Sse Into below under Accruals Oversized Music Manuscripts SS Oversized Band Books emats Genres Microfilms Motion Pictures Videotapes Other Pictorial Papers 1 souse Languages English German Search Box List Scope and Contents of the Materials i Consists of original and published music compositions and arrangements for wind Contact us about this band original and published band books photographs programs news clippings collection business records sound and videotape recordings andasdfasdfsf an award documenting Pietro A Cipollone s career as a composer music educator conductor and director of wind ensembles in both Italy and the United States between 1905 and 1954 The papers also document Cipollone s involyement and management of the Ferrari Band the Royal Italian Band and the Loyal O
26. Internet Explorer 6 and 7 Firefox 2 Safari and Opera 8 and higher on PC and Mac Linux desktops It should also work with other browsers and operating systems Archon itself requires both a webserver and a database server either MySQL or Microsoft SQL server Specifically you need the following in place before running the install packet If you do not understand any of these requirements check with your web host or systems administrator e A standard installation of MySQL or Microsoft SQL Server We have tested the application with MySQL 5 0 and SQL Server 7 and 2000 but it should work with later releases of these platforms as well e A blank database on the database server When creating the database create a user with full owner privileges You do not need to specify any table names data definitions or the like They will be created or updated automatically when you run the install packet e A web server of any type with PHP 5 0 or higher installed Depending on which database server you plan to use the mysql or mssql libraries must be enabled The gd library must be enabled if you plan to use the Digital Library Manager Also the zip library can be installed This will allow zip files to be used by the import utilities It is possible to install Archon to a local machine that serves as both the webserver and the database server 6 2 INSTALLING UPGRADING OVERVIEW A single installation upgrade packet is provided for Archon 2 1 I
27. It is mapped to lt unitdate gt field in EAD output and appended after the title in the EAD output in this format Title date A comma is automatically inserted between the title and dates Description This field maps to the lt scopecontent gt element in EAD and will be output in the finding aid as a paragraph following the title and dates 5 2 4 5 User Defined Fields User defined fields Label Head Content EAD Field Type add Neus l Select One Data recorded in the Label Head field maps to the label attribute or lt head gt element in EAD for the field type selected as appropriate An EAD field type must be selected and the content of the field will be mapped into the appropriate EAD element 5 2 4 6 Batch Transfer Deletion and Renumbering Archon 2 10 Administrative Interface Mozilla Firefox Cc BIR De gde wew Hitoy gokmaks Took accesstty uo HE E gt amp BB TE Huds nmw Ei systems oer Ei cooper L Archon 2 10 Administrative Inter LJ lt i Archon 2 10 You ere logged in as Chris Prom Log Out p Wetcovine fo th Archon Adrrumstratrve Interface A RC ION Archon Adminis tration gt Archon Packages 4 Content Manager Pietro A Cipollone Music and Personal Papers 1D 14326 Current Level Container a a eee Pietro A Cipollone Music end Persone Papers if you select multiple 3 eer ye ER items using CTRL click nant noon seas or SHIFT
28. MODULE The Archon Packages module is used to access the most common staff functions in Archon such as editing collection descriptions and finding aids managing digital objects and defining controlled vocabularies or creator authorities Depending on which packages have been installed and are permitted to use the menu options described in sections 5 1 to 5 6 may or may not appear when you are logged in 5 1 ACCESSIONS NOTE Installation and use of the Accessions Package requires installation and use of the Collections Package The accessions area is used to record basic descriptive information about recently received and or unprocessed materials Accessions can entered edited and linked to existing classification record group or collection records Processing priorities can be set and room shelf locations may be recorded When the collection is ready to process basic accession information can be transferred into a new collection record in the Collections Manager The accessions area includes two modules Accessions Manager and Processing Priorities Manager 5 1 2 Accessions Manager Archon 2 10 Administrative Interface Mozilla Firefox DBR File Edit View History Bookmarks Tools Accessibilty Hep W 90 m 4 Me Z HLE class Tinyur Ei Systems C vev BG cooper Lj http 130 126 35 rd amp disabletheme 1 _ Archon 2 10 Administrative Inter B Lj Untitled F Archon 2 10 You are logged in as Chris Prom Log Out
29. abetical or chronological thereunder Alternate Extent Statement Subjects Apply controlled subject terms to the collection The left box contains a list of all authority controlled subjects currently available Type in the search box to filter the list then double click an entry to apply it to the collection It will move to the right hand box 18 Subjects Search Filter Type a value here to filter the authority list and locate the subject you wish to apply All Subjects Subjects for Collection Abbott Laboratories Alaska Aberdeen Ballistic Research La Amateur Athletic Union Acacia Fraternity Amateurism Academic Affairs ice Preside Argentina Sports and Recreat Academic Calendar Art Academic Credentials 5 Athletics Academic Credit Australia Sports and Recreat Apply a subject with the arrows or by double clicking Academic Freedom Austria Sports and Recreatio Academic Libraries Baseball Academic Professionals Basketball Click this link to create new subject authority records Sample multi part term Multipart terms such as Afghanistan History and Geography T9 century can be applica to collections either at the most general level or any level of granularity required If you need to add a subject to the list of controlled term or edit information for an existing subject term launch the Subject Genre Manager Genres Uses an interface similar to that for subje
30. ase Pete tit 30 126 35 121 Ppeadminiroleartiorsioolerhons f cniertionitaikArnolertiorid 151928 continue to next page 20 5 2 4 1 Basic Interface Content Manager Pietro 4 Cipollone Music and Personal Papers ID 14326 Content hierarchy tree Current Leyg Beer amer Current content available for Pietro 4 Cipollone Music and Personal Papers editing Single click to edit 5 Content contained by Pietro A Cipollone Music and Personal Paper double click to nest content Level Container Container Number Tide Content underneath the selected level Series T Add Herr Series 1 Music Manuscripts dates 46366 Transfer highlighted levels to Series 2 Published Music 46378 2 A Series 3 Band Books 46367 another point in hierarchy or even Series 4 Personal Papers 46353 another collection Series 5 Oversized Music Manuscripts 46368 Series i Oversized Band Books 46330 Delete selected levels containers and all content records contained Transfer Delete by them Level Container Fields other than number and title Level Container Number s are available ONLY ifa rie la ela ids intellectual level e g series file bates gt tom is bei or item is being added Description User defined fields Content User Defined Fields becomes the value of the element s text with the head label Label Head EJ Content EJ EAD Field Type EJ provided na D Add Return to collection level description
31. aterial Types Manager and Repository Manager 5 2 2 Classification Manager The Classification Manager is used to create or edit provenance based classifications e g record groups subgroups or fonds at as few or as many levels as required by the repository Once record groups have been defined individual collections may be linked to a record group in the collections manager NOTE Use of the Classification Manager is optional It may not be available depending on the level of access provided by your system administrator 13 Classification Manager Current Level root 15 Liberal Arts and Sciences Classification under 15 Liberal Arts and Sciences Add New 01 Dean s Office O Anthropology Department 03 Astronomy Department O4 Plant Biology Department 05 School of Chemical Sciences 06 Classics Department OF English Department 08 Entomology Department 09 French Department 10 Geography Department 11 Geology Department 12 Germanic Languages and Literature Department 13 History Department 14 Mathematics Department 15 Microbiology Department 16 Philosophy Department 17 Physiology and Biophysics Department 18 Political Science Department Transfer Delete Number fia Title Geology Department Current Geology Department Creator Apply 4 creator Search Filter All Creators University of Illinois at Urb I Men s Association Abbott W Abbott William Lamont Abraham Linc
32. ation 4 Archon Packages L Accessions gt Accessions Manager 6 ES ARCHON Accessions Manager Collections gt Processing Priorities Manager Search Show 100 Results Hover over the menus and click a manager to load the module you wish to use Add New Papers of William Fonds Provenance ASQ Board of Directors Records Avery Brundage Collection Eldon Oyen Recordings and Personal Papers Letters Presidents Speeches Press Releases 208 Update for Agriculture An Historical Record 1868 1954 Biology Plus Data Tapes and Reels Departmental History Factivities For and About Illinois Rural Youth For Your Home Exhibition Catalogs I Men s Directories Library Presents File Memories of Galesburg Milk for Manufacturing Digital Content g Search Show 100 Results Choose a Collection Select One Mi A amp 0 242 http 130 126 35 121 p adminjaccessions accessions Archon 2 10 Administrative Interface Mozilla Firefox DER Eile Edt view History Bookmarks Tools Accessibility Help T O 9 mk Z iLE class Tinyur Ei Systems C vev BG cooper iihi Reports lt gt Navigation E Text Equivalents Scripting J Style Validators J Tools Keyboard Options C ZoomIn 100 A Zoom Out L Your Repo
33. children of a particular box will have the parent box number assigned to them Consistent application of the levels and containers will allow your repository to keep the intellectual order of a collection separate from the physical order In other words multiple series subseries files items etc can be contained in one box Archon will automatically export the information correctly in the end user interface and the EAD output assigning container elements and level attributes in the lt cOx gt elements File Folder functions as both a physical container and an intellectual level mirroring typical practice It is mapped to the intellectual level of file and has an EAD level attribute of file Entering a single numeric value will add a single child underneath the parent level or container Adding a range of values a comma separated list of values or any combination of ranges and comma separated lists will add multiple children each including the title dates scope note and user defined fields defined in the space below the date field Title Provide a title for the series folder item or other level of arrangement being described The value provided here will map to the lt unittitle gt element in the EAD output and be indented to the proper level of description in the HTML output Do not include a trailing comma if dates will be included in the dates field 22 Date s Enter a single date or date range in any format
34. click the appropriate title to load the record for editing 5 2 3 2 Adding New Collections Add a new collection by clicking Add New on the first line of the selection area 5 2 3 3 Editing Collection Level Information Most of the fields requested are self explanatory Please note the following continue to next page 15 Click this to create a full finding aid see below for more details Collection Manager Avery Brundage Collection ID 15920 _Content Manager If no is checked the collection will not be shown to end users on the website Collection Information Title Avery Brundage Collection Enable Web Output yes No am Repository The University Archives gt Use pull down menus to assign Collection umni Association z Z mumni associat the collection to its proper home Classification 20 Alumni M Collection Identifier 037 Sort Title avery Brundage Collectio First Last Year 1908 1982 Inclusive Dates s0582 Template controls the way in Predominant Dates CS S i i TE P which the finding aid is displayed Type of Materials Personal Papers gt i Extent 143 0 cubic Feet E in the public website Normally Finding Aid Author CT should be set to system default Template System Default default gt in the record group subgroup system Enable Web Output If no is checked the collection will not be shown to end users
35. cts to list the genres or forms of material included in the collection e g diaries photographs etc Define new genres using the Subject Genre manager Genres can also be linked through the subjects section of the Collection Manager since they are considered subjects of the type genre form of material Languages Uses an interface similar to that for subjects to specify the languages of the materials in the collection Restrictions All fields are self explanatory and map to the appropriate fields in MARC and EAD Use the ENTER key to separate paragraphs Acquisition Information All fields are self explanatory and map to the appropriate fields in MARC and EAD Use the ENTER key to separate paragraphs Related Materials Information All fields are self explanatory and map to the appropriate fields in MARC and EAD Use the ENTER key to separate paragraphs Other information Use of these optional fields will be defined by institutional policy Use the ENTER key to separate paragraphs In the default theme the other URL field is mapped to display as a link to an external finding aid This provides a way to link to inventories that have not been imported to Archon such as a PDF or HTML document Finding aid information Record dates of publication author etc of the collection description 19 5 2 4 Content Manager The content manager is used to describe subordinate parts of collections and to create box and folder lis
36. d Archon uses the default theme and templates to automatically produce a searchable browseable website Before customizing the interface it is very important to understand the difference between themes and templates Themes control general display properties such as colors fonts headers and footers They DO 40 NOT control what content is placed on a particular page only how content is displayed Themes can be used to develop a local look and feel Templates control the particular data elements that appear on a particular page They are not intended to control display properties such as layout colors and fonts The public interface can be tailored to suit local needs by modifying the files in the themes and templates folders on the web server 7 2 THEMES 7 2 1 Selecting a Default Theme Use the Default Theme option under the Archon Configuration menu item Archon Configuration To change the look and feel of ae Archon s public interface select Administrative Welcome Message i i Classification Number Minimum Length an option from this pull down Collection Identifier Minimum Length Confirm Researcher Accounts menu Date Format Default Administrative Theme Default Language New themes can be created by Default Repository i adding folders to the themes folder on the webserver It Aor e generally makes sense to copy ee and existing folder and edit the Max Thumbnails Preview Lo
37. ds Track room range section and shelf locations for each collection Access authority modules as necessary 9 Creators Create and edit creator authority records which may be linked to classifications collections or digital objects Changes made to creator authority records will automatically propagate to associated collections or digital objects Digital Library Upload digital objects and link them to collections or subordinate parts of collections e g folders Link subject terms and creator authorities to digital objects Research Manage information related to researcher accounts and appointments established by researchers Subjects Create and edit controlled subject terms which may be linked to classifications collections or digital objects Changes made to subject terms will automatically propagate to associated collections or digital objects 4 0 THE ARCHON ADMINISTRATION MODULE 4 1 OVERVIEW The Archon Administration module contains 11 menu items The menu items allow the Archon Administrator or those given permissions by the Archon Administrator to configure Archon add users and perform system backups or other tasks The options discussed below may not appear on the menus of users who have not been given authority to view or modify the options discussed 4 2 MENU ITEMS AND FUNCTIONS About Archon Project information and credits Archon Configuration Manage technical aspects of your Archon installa
38. e Citleheagee gt a SEES togat ARCH Pe LL Cinber Eee Tilt s aL DB uarchives igita ontent z z LPR eer u AE a A S uarchivesnew digitalcontent inc php CH tet ortert re ote A research El tered Pia amp y i Wrk F Meciogtd F a om fered Dreier Beri aa Finit lt gt lt gt IMPORTANT It is strongly recommended that you do not edit files in the pubs folder Any changes to the pubs folder are in essence low level changes to the Archon API and will not be supported in future releases or upgrades The modular structure of Archon is such that changes can be made in the associated templates file WILL be retained if when you upgrade to a future release of the software EXCEPTION It may be necessary to edit the files in the pub folder if you plan to use Archon in a language other than English In future releases of Archon we plan to move all of the English content in the pub files to another location for modularization 7 3 3 Selecting and Applying Templates Archon comes preloaded with the following output templates When you create a new folder in the templates directory on the server the new template will automatically appear as a menu item under Archon Configuration gt Default Template Set 46 Archon Configuration Administrative Style Sheet gt Administrative Welcome Message Classification Number Minimum Length Collection Identifier Minimum Length Database Structure Yersion Default Language Defaul
39. e the fields as instructed more information is available in section 6 5 below See next page for screenshot 33 fi Archon Installation Utility x Select either MySQL or SQL Server depending on the server type Archon Version 2 10 ready to be installed Rel 2006 04 74 Database Server Configuration Supply the server address either name or IP address Server Type MySQL SP ere ee Enter the database s username login localhost and password that you created when the Login archon_user blank database was set up as well as the name of the database Password password Database Mame archon Test Database Configuration The second part of this form specifies how the install packet will upload the archon scripts to the webserver Check Installation Settings EITHER copy to local directory OR wy Cerwin Lees Dirsetar Copy to FTP Server If you select FTP the Server Address Port Login Path C archon Password and Upload Path fields must be completed Normally Port should be a ld left at the default value of 21 NOTE Port This login and password are probably different than the database login and password The web address field MUST be completed for installations using either Archon Web Address ttp the local directory or FTP method Provide the based URL where Archon will be accessible e g Show Details Help http www archon org archon Status Waiting for User
40. ed Example webserver wwwroot Archon or C Archon Copy to FTP Server This should be checked only if files are being transferred to the web server through an FTP server Server Address amp Port This is the address and port of the FTP server on which Archon is to be installed either IP or hostname Login amp Password These are the credentials the installer should use to upload Archon to the FTP server Upload Path This is the directory the Archon installer should create and upload Archon to on the FTP server Archon Web Address This is the URL where Archon will be accessible once copied to the web server It should be supplied whether you are transferring files to the web via a local file share or FTP server 6 6 REGISTRATION When you install or upgrade Archon the information that you enter in the installation form for the Repository page will be sent to us We will keep your registration information in a secure database that is accessible only to the project staff We use registration information only to inform you of product upgrades or outstanding issues We will not reuse the information for any other purpose nor will we provide it the third parties Therefore we recommend you completely fill out the form or at a minimum include your e mail address so we can contact you if any Serious issues arise 7 0 MODIFYING THE PUBLIC INTERFACE 7 1 OVERVIEW Once Archon has been installed and data has been imported or entere
41. epository Name You searched for papers Records and Manuscripts 93 Matches Digital Images and Records 5 Matches Unprocessed Materials 2 Matches Creator Descriptions 14 Matches Subject Headings 4 Matches 118 Hits Click the links to show each category s results Your search yieled too many results and we limited the number shown Try adding more search terms e Phrase Search Use double quotes e g Festival of Contemporary Arts e Limiting Hits Use a minus sign E g bass fish finds bass guitars but not bass fishing Browse by subject creator or classification e Direct access to collection record and digital objects You can directly access a collection by searching for its full collection or digital object identifier If you use classifications the elements of the classification identifier must be separated by slashes For example entering 26 4 1 in the UIUC installation of Archon returns the University of Illinois Archives Alumni File record group 24 subgroup 4 and series 1 Alumni and Faculty Biographical File Morgue 1882 1995 Your Repository Name Mozilla Firefox Kef File Edit View History Bookmarks Tools Accessibility Help O 9 ABZ LEEP Class TinyURL Ei systems C DEV EQ Cooper _ Alumni and Faculty Biographical B H Search Results for pietro Your Rep 3 0 Archon 2 10 Administrative Interface LJ O Archon 2 10 Administrative Interface L3 Home Alumni
42. es a technical overview of the software and guidance for archivists or system administrators who will manage a local installation Specific information about Given the difficultly of standardizing archival terms among the broad variety of repositories the term collection is used in Archon simply as shorthand to mean any group of archival records personal papers or manuscripts collection managed as a discrete unit by a repository Archon is flexible enough to be used for organically related organizational records manuscript collections or both The display of labels in the public interface can be tailored to reflect specific repository needs and terminology For more information see the technical documentation available at the project website 1 how Archon is implemented at your institution may be available in locally developed manuals 1 1 SYSTEM REQUIREMENTS The interface for creating editing and accessing descriptive records uses a standard web browser with javascript enabled It has been tested with Internet Explorer 6 0 and higher Firefox 2 and Opera 8 and higher on PCs and Macs It should also work with other browsers and operating systems since it uses a standard web browser 1 2 SANDBOXES More information about the system and the Archon project including an Archon Sandbox are available at www archon org The live version of UIUC s public data is available at http www library uiuc edu archives archon alt
43. ese are the credentials the Archon web application will use to connect to the database server IMPORTANT This user must have permissions to perform the following commands on the database SELECT INSERT UPDATE DELETE CREATE ALTER and DROP If the user account does not have all these permissions Archon will not function Database name This is the name of the database The install pack and the Archon application itself will connect to this database using the credentials supplied above Test Database Configuration This will cause the installer to attempt to verify the existence of the database server and the validity supplied credentials This should only be unchecked if the database server is inaccessible due to a firewall or if the database user will not have permissions to connect to the database from the machine running the installer for example if the database account can only connect from the web server NOTE Server addresses like localhost and 127 0 0 1 will fail if the installer is being run elsewhere than the machine the database is located on The installer automatically unchecks the box if you detects you typing in either of those addresses 39 Copy to Local Directory This should be checked if files are transferred to the web server through a Windows file share or if the installer wants to keep a local copy of the installation on their machine as a backup Path This should be set to the directory where Archon will be install
44. face Repository Manager An Archon module typically used by an Archon Administrator to define basic information about the repository or repositories whose records are included in the installation of Archon such as name address email etc Sessions Manager An Archon module typically used by an Archon Administrator to forcibly disconnect current or persistent connections to the Administrative Interface SA Password The SA password is a super password defined during Archon s installation 50 routine which will allow someone to access Archon in the unlikely event that the main user table becomes corrupted It should not be used for routine access to the system but should be written down in a secure location If you need to login with the SA password enter sa for the login and used the password you set in the initial installation Subject Manager An Archon module used by archival staff to define controlled subject or genre terms which can then be applied to collections or digital content using the Collections Manager and Digital Library Manager Templates Templates are files that specifically define how a single component of the public interface will be output rendered and displayed to users Theme The basic attributes and look and feel of your Archon public interface Themes are modified by changing the files in the themes folder of your archon root directory See the Archon Administrator Manual for full instruct
45. following files header inc php the header for all pages EXCEPT full finding aids footer inc php the footer for all pages EXCEPT full finding aids faheader inc php the heard for full finding aid pages fafooter inc php the footer for full finding aid pages index inc php the root page init inc php provides pointer to images If you create a new theme any of the above files can be modified You can also create new files for specialized content For example you might like to add a contact us page Create a file contact inc php in your theme folder Then put the following test near the top of your theme s index inc php file isset ARCHON or die if REQUEST f pdfsearch require pdfsearch inc php return You can view the page at http www archon org archon p core index amp f contact 7 2 3 Applying themes developed under prior versions of Archon 42 Copy the folder themes mytheme from your old archon installation into the new archon folder It will appear as an option under the Archon Configuration gt Default Theme Menu If you want to use themes from previous versions under version 2 1 you have two options OPTION 1 Retain the theme files as well as the template set that functioned with the old theme OPTION 2 Copy the information from the final section of the new default theme s style css file to your old theme s stylesheet and make necessary adjustments to
46. full description of available classes functions and constants 9 0 GLOSSARY Administrative Interface The web forms produced by Archon which allow the Archon Administrator and anyone with a valid login and password 1 e archival staff to modify data stored in the Archon system Accessions Manager An Archon module used by archival staff to enter basic descriptive classification administrative and location information for unprocessed materials Classifications Manager An Archon module typically used by an Archon Administrator or by archival staff to define a hierarchical system into which collections may be grouped The Classifications Manager may be used to establish a provenance based Record Group SubGroup system Use of the Classification Manager is optional 49 CollectionID The unique identifier automatically assigned to a collection record in Archon It can be viewed on the php pages produced for any collection record For example 3871 is the Archon ID for the George Myers papers at the University of Illinois Archives http www library uiuc edu archives archon p collections controlcard amp id 387 1 Creator Manager An Archon module used by archival staff to define authority files for the creators of archival material which can then be applied to collections or digital content using the Collections Manager and Digital Library Manager Collections Manager An Archon module used by archival staff to add new collection desc
47. he source MySQL or SQL server database so you can restore archon if the upgrade fails We strongly recommended using the native database backup tools in phpMyAdmin MySQL or SQL Server Contact your server administrator if you have any questions Download the install packet from the project website Save the file on a local drive Note the name of the database server name user login password If you do not know any of these they are found in the file config inc php in the root folder of your archon installation on the webserver where you have archon installed 1 e http www archon org archon config inc php Complete the Fields in Installation Upgrade Pack as per instructions provided above in section 6 3 Installation Instructions When you are ready to upgrade to Archon 2 1 click Install You will see a message box similar to the one below Click Yes on this page as well as the following confirmation page to continue and replace an existing installation of Archon 4rchon has already been installed locally Version 1 00 Released 2006 08 04 Do you wish to overwrite it Yes Mo The utility will upload the files to the web server This may take a few minutes You will see the following message box Click OK to continue and you will be taken to the web based installation utility File transfers completed The 4rchon Installer will now launch the web based Archon Installation 38 Com
48. hough the Administrative Interface is available only to authorized users The end user interface for the blank sandbox provides output using the themes and templates supplied out of the box with Archon The UIUC sandbox uses the theme UIUC has chosen for its data Instructions for modifying the output are included in section 7 0 below 2 0 PUBLIC END USER INTERFACE Archon automatically publishes a website containing collection level descriptions full finding aids and linked digital objects Regardless of which browser you use to create and edit records Archon s end user Output can be viewed with any web browser It will be available in the root folder of your archon installation e g http www archon org archon 2 1 OVERVIEW The public website can be searched and browsed by name of collection digital object creator subject and record group if the Classification Manager is used by your repository Search queries can be entered against either collection level records or the full content of finding aids including box and folder lists see next page for screenshot Your Repository Name Mozilla Firefox gt File Edit View History Bookmarks Tools Accessibility Help g O gt k z LEEP Class TinyURL Ei Systems C DEV Pietro A Cipollone Music and Personal J _ Your Repository Name B Archon 2 10 Administrative Interface Home Contact Us Login View Cart km
49. inia tne Serie a Of ene Sete fio 3 O templates 6 irre hoes P Adressinns amp Records default Adress amd Eeri Subjects Atadone Calendar a ma Credentials radore Credit Sc adame Frio Publishor pat Gonbribwtbor comb Highighe gf L Match oie E C defaultold E O uarchives O uarchivesnew E O research lt ak G E es z Archon fend Dewelepment Frvinsement Kikis packages idigitallibratyessplated deaan ite php a Eal i WwW a rc ho n pac kages digita li b ra ALCL p lates yang Z De GE irh gat frot ykm ea Doi Hee IFALL CEEI EEEE Edit File Favorites Tols Help Q sak amp wi jj Search Wey Folders Address D archon packagegidigitallibrary templates default YW Go View Folders x Name E B digitallibrary a celindex php O admin dEl digitalcontentlist inc php E 6 db dEl digitalcontent inc php iE install Djs O lib pub E templates O default Templatelndex E E i4 t ra Leach e_APLE ge disihi IELA AOE gt Pubhac Tater iere Disab eThema fob gicalContent a map cecersdive scrip tags FobghuginalConcenc 2 heii gicallantent sap DEPATE UVE aapentity a ena tale Aine Collections Content Parent risa reaper j i Fobipigital antent s aap recareivs prag fobjt AL Ee Collections Consant Parent FrimaryCreswa hs B defaultold Di l F C J ethe th id
50. install utility then run the web based installation utility again Archon 27 10 Installation Step 4 of 10 Testing Database Configuration Connecting to server localhost OK Selecting Database chrispro_archonuiuc Testing Permissions i CREATE Yes Step 4 showing successful ee ae test of database connection UPDATE Yes and user credentials in green ALTER Yes DROP Yes Database configuration tests complete click next to continue lt Previous Next gt Step 5 Installation utility creates database and table structure After the structure has been created and the page loads completely into the web browser scroll to the bottom of the screen and click next Step 6 Create sa Super Administrator and Administrator user login credentials 35 NOTE The sa account will allow full administrative access to Archon Unlike the other passwords the SA password is not stored in the user table It is a failsafe password allowing access to the Archon administrative staff interface in case the user table is corrupted All passwords are stored as one way hashes and cannot be read by humans or decrypted Step 7 Select the packages you wish to install Note you can install missing packages or uninstall unneeded packages later if desired Archon 2 10 Installation Step 7 of 10 4rchon may be configured to use a number of packages Each of these packages
51. ions 5I
52. irectly upload a file or files by clicking the title in the list You will then be presented with the following options Use this field to link to an external Title Blackhawk Statue resource Identifier Date f Associated Collection Lorado Taft Papers Open this section to upload a file Series 1 Mounted Photgraph File or files Content URL Use of these sections is optional creators subject and languages Detailed Description are drawn from the controlled list ee and work exactly like they do Subjects A Languages under the Collection Manager Upload Files Update El Upload Files Upload Files Upload dialog A non unique title Title File Media Type Display Order Browse N A 2 is required Lorado Taft as a You 31830001 JPG 2 76 MB Image fi Delete Update Add files for a compound object using the Upload Files area 5 4 1 File Types Manager The File Types Manager is used to define the types of files that may be uploaded into Archon The File Types Manager may not be available to all users depending on the level of access provided by the Archon Administrator 5 5 RESEARCH MODULE The research module is used to manage information related to researcher logins accounts and appointments If the research package is installed users can register accounts place collections series folders and items into a virtual cart email the list to the archives and e
53. load the zip file from the project website Save the file on a local drive Create a new blank database on a MySQL or MSSQL database server The database can be given any name you like If you do not have authority to create a database on your database server or web host contact your systems administrator and request that they create a database Create a user password combination for the blank database with ALL privileges to the database including SELECT INSERT UPDATE DELETE CREATE ALTER and DROP Depending on how your database administrator defines ALL it may be necessary to manually select each of these privileges Archon s web scripts will use this account to access the database and Archon will not function if the user you create for Archon does not have these credentials Note the name of the database server database name user login and user password Ifa systems administrator created the database for you ask that s he provide you with this information using the form install doc or install pdf Or ask them to run the install pack as instructed below Step 2 OPTION A Use Windows install file install exe Unzip the file which you previously downloaded to a local folder Uncompress the file Open the file install exe An installation utility will launch The utility is used to specify connection settings for the database and to instruct the install pack as to how it should upload the files to the web server Complet
54. ly a creator authority with the Abbott W Abbott William Lamont arrows or by double clicking Abraham Lincoln School of Medi S Abramovitz Max Abrams Samuel Academic Development Accountancy Department Click Launch Creator Manager to Accounting Division x Launch Creator Manager create new creator authority records If the creator you wish to apply is not in the authority list or 1f you need to edit an existing creator s information such as dates or biographical note you will need to add an authority record before applying it to the collection Click Launch Creator Manager to edit an existing creator authority or create a new record Collection Description Enter a scope content and arrangement alternate extent statement note at any length desired Use the ENTER key to separate paragraphs El Collection Description Scope correspondence minutes reports photographs clippings scrapbooks artifacts certificates awards honors publications Olympic Committee 1952 72 United States Olympic Committee 1929 52 and Amateur Athletic Union 1928 36 national Olympic committees international sports federations Olympic games in Australia 1956 England 1948 Finland 1952 Germany 1936 1972 Italy 1960 Japan 1964 and Mexico 1968 winter Olympic games in Austria 1964 France 1968 Italy 1956 Japan 1972 Norway 1952 Switzerland 1948 Arrangement by sub series and alph
55. ng Max Size information Any folders that are Preview Short Max Size Public Enabled added will automatically appear as pene See an option on the pull down menu Directive Default Theme Description Value Archon comes with a default theme which is very general in appearance defined in the themes default folder It makes extensive use of CSS layout properties and 1s compliant with web accessibility section 508 guidelines It is meant to function with the default template set 41 7 2 2 Making your own theme VERY VERY IMPORTANT t you decide to customize the look and feel of the website you MUST create a new theme by copying the existing files in the default folder to a new folder in the themes folder such as themes mytheme If you stmply make changes in the default folder you will run a strong risk of losing your repository s theme during the installation of any future Archon upgrades releases This is because the install scripts will update the files in the themes default folder during the installation procedure The installer attempts to preserve your existing themes and templates by copying them prior to installation but we also recommend that you make backup copies before running the installer Once you have created a new theme you can apply it to your website under the Archon Configuration menu item Default Theme as noted above The default theme contains the
56. nue to next page 12 5 1 2 Processing Priorities Manager Archon 2 10 Administrative Interface Mozilla Firefox SEE File Edit View History Bookmarks Tools Accessibilty Hep W O 9 A Z e HLE cass tinyurt Ei systems C pev BG cooper _j http 130 126 35 rd amp disabletheme 1 Archon 2 10 Administrative Inter Untitled x F Archon 2 10 You are logged in as Chris Prom Log Out Accession Database Updated Successfully RS ARCHON eer nimenne 4 Processing Priorities Manager Q OES BE gp es The values set in the Low Priority processing priorities manager determine the options available under the drop down list in the accession manager gt Delete Processing Priority High Priority 2 Description Materials assigned high priority should be g processed within 6 months of accession Display Order A OM o2 5 2 COLLECTIONS 5 2 1 Menu Items and Functions The collections area is used to record descriptive and management information such as the collection description shelf locations and acquisition information about collections It also includes an area to create and edit a classification scheme e g record groups subgroups The collections area contains seven modules and one sub module Classification Manager Collections Manager includes Content Manager sub module Extent Units Manager Level Container Manager Location Manager M
57. oln School of Medi Abramovitz Max Abrams Samuel Academic Development Accountancy Department Accounting Division Apply Creator This screenshot shows the Classification Manager being used to define new subgroups under an existing record group The selection area show current nesting of subgroups within the master record group that is shown under the root at the top of the screen Existing classifications can be renumbered or moved to a new record group All associated collections will be renumbered and moved with them Use this section to link the classification to an associated creator authority file A historical note regarding the unit can be provided in the linked creator authority which is edited via the Creator Manager If necessary classifications can be transferred to another location in the classification hierarchy This feature is useful if for example you wish to update your record groups subgroups to reflect changes in the administrative structure of your parent institution When a classification is transferred all associated collection records will be automatically transferred with it Optionally each classification or its child classifications can be linked to an authority controlled creator record which contains a biographical or historical note and other information about the creator of the records described in the classification Use the search filter to
58. ords with the proper field names subfield indicators and elements attributes as applicable 29 5 6 1 Subject Genre Manager Subject Genre Manager Current Level Single click add new to define a new term Subjects under root Add New Agricultural Marketing American Marketing Association n i Book Marketing To edit an existing term type in Common Market European Dairy Marketing the search box to filter the list J l of Marketing R h i EA then select the record you wish to Market Planning edit Information can be added or Market Research Marketing edited in the area below the Milk Marketing filtering box Select type from pull down list _Transfer _Delete iY default installation lists LCSH types market Subject Source 4 Select source vocabulary from drop down list Subject Genre Manager Current Level root Union of Soviet Socialist Republics i r Za o Create a multipart subject heading Subjects under Union of Soviet Socialist Republics e by double clicking the heading Add New and adding a facet The hierarchy Agriculture and Natural Resources a Art and Literature is shown at the top all of its Business and Industry i children are below Education History and Geography Politics and Government Religion and Sociology N Geel E canine Apply a subject type to each part Sports and Recreation of the multipart term If the m
59. oti ao select and take action on Claude E Gordon 1916 1996 Iti it m Claude E Gordon 1916 1996 p Claude E Gordon 1916 1996 multiple items Claude E Gordon 1916 1996 Claude E Gordon 1916 1996 Claude E Gordon 1916 1996 Claude E Gordon 1916 1996 Delete a 0 242 e When you are editing information in Archon pressing ENTER will usually save your changes If pressing ENTER does not work i e 1f the screen does not reload when you press enter then click update or add at the bottom of module or the screen you are using 3 4 Two BASIC MODULES Archon s staff interface contains 2 basic modules each with several menu items Depending on the level of access provided by your system administrator you may not be able to view and or use some of these functions Archon Administration Includes menu items to manage the database users and system Most of these functions are accessible only to the Archon Administrator or those given administrative access by the Administrator Archon Packages Includes areas to manage the description of archival materials Accessions Enter basic information for recently received materials Link accessions to one or more existing collections or record groups Transfer basic accession records into collections records for further editing Collections Create and edit a classification e g record group subgroup scheme collection level descriptive records and inventories finding ai
60. page in E adminthemes Glindex php the output you need to know the B a3 controleard ine php name of the php templateset as incoming dEl collectionlist inc php T k d th ifi packages el collection inc php ne as pac age an e specitic E Ep accessions file you wish to edit E 3 collections O admin This dialog shows the user E a preparing to edit the file Be i controlcard inc php that gt pub 7 generates the brief collection E templates record in the default template set O default 3 defaultold O draftcontrolcard ead kardexcontrolcard gt printcontrolcard uarchives uarchivesnew core C creators C digitallibrary C research C subjects 44 7 3 2 Editing Template Output If you wish to modify the output generated by Archon instead of just tweaking the colors fonts etc you must modify the files for the package and template set you wish to modify For example if you wish to modify the default output for the brief collection record to have fields show in a different order you can make modifications to the file controlcard inc php in the folder packages collections templates Y ourTemplateName VERY VERY IMPORTAN T i If you decide to customize the output produced via the template system we strongly recommend that you create a new template set by copying the existing files in the templates default folder to a new folder in the templates
61. pecify whether it should function as an intellectual level of description a physical container or both NOTE It is strongly recommended that you retain the default values for series subseries box folder and item These specifications will are used to determine the nesting and output of the appropriate elements and attributes in the EAD output If the intellectual checkbox is checked you MUST specify an EAD level to which the level of arrangement corresponds The value in the EAD Level field will be output as the level attribute whenever the indicated level is used in the content manager otherlevel is not currently supported continue to next page 24 Level Container Manager Add New Bor Item Series Sub Series Delete Level Container Folder Level Container Type fw Intellectual Iw Physical EAD Level file Primary EAD Level ves No Global Numbering yes No Update 5 2 7 Location Manager Archon 2 10 Administrative Interface Mozilla Firefox Shows all current levels or containers currently defined Name of level or container currently being edited Check one or both boxes as appropriate Checking physical will insert a container element in the EAD output whenever this level is used You MUST specify an EAD level if Intellectual is checked value is mapped to level attribute on lt c0x gt element whenever this level is used
62. plete the Web Based Upgrade Utility The web based installation utility connects to the database creates updates tables and completes configurations for your installation of Archon No existing data is altered or changed Step 1 Login as an administrator and back up your data 1f you were did not do it earlier IMPORTANT Please note that the backup generated here should only be seen as a last resort and that it will likely fail for very large databases with many digital objects since it 1s writing the entire contents of the database into one SQL script It is much safer to rely on a backups generated by MySQL or SQL Server Contact your server administrator if you have any questions Step 2 Archon upgrades the SQL table structure and finalizes the upgrade When you have finished reviewing the messages click Return to Archon and you will be returned to the standard administrative interface NOTE Some of the upgrades can be time consuming depending on the version you are upgrading and the amount of data in your database Please be patient and let the installer run 6 5 DETAILS OF INSTALL UPGRADE DIALOG FIELDS Database Settings Server Type This is the database server type Currently the only database servers supported are MySQL and Microsoft SQL Server Server Address This is the address to the database server which the Archon web application will use to connect to the database either IP or hostname Login amp Password Th
63. rder of the Moose Band In addition to Cipollone s music original compositions there are his and other s arrangements of works by such leading Italian and American composers as Luigi Bertolini Giuseppe Verdi and John Philip Sousa and Edwin Franko Goldman The collection provides unique documentation of the melding of predominantly nineteenth and twentieth century Italian orchestral and wind band composition with early Mi G Find dF Next Previous __ Highlight all Match case Done A amp 0 244 3 0 STAFF ADMINISTRATIVE INTERFACE BASICS Your repository s staff members will use Archon s administrative interface to add new collection and digital object records modify existing descriptions and upload or link digital objects Those who have been provided sufficient authority can also use the administrative interface to add creator and subject authority records and can configure some of Archon s system wide properties 3 1 LOGIN INSTRUCTIONS e Use the form at the bottom of any of the public pages generated by the system Login E mail prom Password E Remember me Register an Account e After you have logged in the staff view of the public website will load in your browser You can edit information by clicking the admin button at the bottom of any web page in the staff view You are logged in as Chris Prom To access the administrative Admin Log Out interface click the Admin link in the staff view
64. riptions to the system or to edit existing information regarding an archival collection Content Manager An Archon module used by archival staff to add detailed descriptions regarding the components of archival collections 1 e series boxes folder items or other subunits Digital Library Manager An Archon module used by archival staff to describe digital objects and to link to external digital objects and or upload objects directly into the Archon database File Types Manager An Archon module used by the Archon Administrator and or archival staff to define the types of digital objects which staff can upload into Archon and how those types will be presented in the public interface Level Container Manager An Archon module typically used by an Archon Administrator to define the levels of description and physical container types which archival staff may select when adding information using the Content Manager Locations Manager An Archon module typically used by an Archon Administrator to define the general locations such as rooms in which archival materials are permanently housed Material Types Manager An Archon module typically used by an Archon Administrator to define the basic classes of material such as Records or Personal Papers that are held by your repository Phrase Manager An Archon module typically used by an Archon Administrator to edit error messages and help button texts provided to users of the Administrative Inter
65. sitory Name Archon 2 10 Administrative Inter CJ F F Archon 2 10 You are logged in as Chris Prom Log Out Welcome to the Archon Administrative Interface gt RS ARCHON internat 4 Collections Q Search Show 100 Results Show only collections from Your Repository Name Add New Papers of William Fonds Provenance ASQ Board of Directors Records Avery Brundage Collection Eldon Oyen Recordings and Personal Papers Presidents speeches fros Releases Single clicking an item in the pdate for Agriculture a wae central selection area will load Data Tapes and Reels Departmental History associated information and cause Factivities For and About Illinois Rural Youth il di di I For Your Home Exhibition Catalogs it to isplay for e iting I Men s Directories Library Presents File Memories of Galesburg Milk for Manufacturing Digital Content Search Show 100 Results TA amp 0 242 e Many areas e g Collection Accession Creator and Subject Managers include a search filter so you do not need to scroll to find information When you type in the search box or the default field such as name in the Creator Manager the items from which you can choose will be automatically be filtered in the box below The filtering mechanism may experience a slight delay depending on network traffic do not hit enter
66. stablish appointment times The menus in this area allow the Archon administrator to view and edit information related to researcher accounts carts and logins It includes the following areas 5 5 1 Appointment Purposes Manager Define values that will appear to users in a drop down menu asking the purpose of their appointment 5 5 2 Appointments Manager View and edit information submitted by users relating to their appointments including arrival times comments and lists of requested items Mark boxes and folders and removed or returned from storage locations 5 5 3 Researcher Account Manager View and edit information relating to user generated accounts including names and contact information 5 5 4 Researcher Type Manager View and edit a controlled list of researcher types 5 6 SUBJECTS MODULE The subjects module is used to add and edit terms that will be available as a controlled vocabulary in the collections and digital library managers You can create multi part terms Each component of the multipart term must have a subject type applied to it If the multipart term is LCSH compliant mark it so at any level of faceting where it is compliant The terms created in the subject module can be applied to collection or digital objects Parent terms with children can be applied to collections either as an multipart terms or at any level of specificity desired Subject terms are mapped into MARC and EAD rec
67. t Repository Default Style Default Template Set Disabled Message Enable User Defined Fields Installation ID Login Banner Preview Long Max Size Preview Short Max Size Public Enabled Related Option Max Length SA Password Search By Classification Directive Default Template Set Description The selected template set will b the default template set used in the output system alue default Update More detailed changes to specific output screens are made using the Default Template Set option in the Archon Configuration menu Select an option from this pull down menu New templates can be created by adding folders to the templates folders on the webserver it generally makes sense to copy and existing folder and edit the information Any folders that are added will automatically appear as an option on the pull down menu Please note that it is also possible to apply a different template to an individual collection by selecting that template directly in the Collections Manager record for that Collection Manager Factivities ID 3810 Content Manager Collection Information Title Factivities Enable Web Output Yes No Main Repository The University of Illinois Archives Collection 43 Natural History Survey Classification 1 Chief s Office Collection 810 Identifier Sort Title Factivities First Last Year 1966 Z 9999 Inclusive Dates
68. t is available through the download page on the project website www archon org In order for the installer to work correctly you MUST provide the install pack sufficient information and permissions so that it can e Establish a connection to the MySQL or SQL Server where the Archon data will be stored You must provide an accurate server address database name login and passwords as requested during the install routine The files install pdf and install doc that are provided with the install pack specify exactly which information is needed e Upload files to the webserver The files may be uploaded either using FTP or a shared drive If your attempt to install Archon fails please check with project staff your local system administrator or your web host as needed to ensure that the information you are supplying is correct 32 It is also possible to install Archon manually To do this copy all the files in the zip file to a webserver define the server address database name login etc in config inc php in the archon root then load the base URL of your archon website in your web browser 6 3 INSTALLATION INSTRUCTIONS Installation and upgrade are handled using the same packet but the instructions provided in this section 1 2 are for those installing Archon for the first time not for those upgrading from a prior version See section 6 4 for instructions to upgrade from a prior version Step One Prepare to Install Archon Down
69. t of Claude Gordon as an advertisement for his performance on the Johnny Mathis Show Phys Desc 1 item 5 BE TED Digital Object ID Found in Claude Gordon Personal Papers and 1888 1992 Series 2 Correspondence Creators Administrative Services Administrative Services Office Administrative Studies Office Admissions Admissions amp Records Admissions and Records Subjects Academic Calendar j Academic Credentials e U fi espe Academic Credits Preview File title field Academic Freedom Download full size image GIF Image 564 KB Publisher pub Coantributar contrib B Find df Next Previous Highlight all C Match case Done 2 3 FINDING AIDS Pietro A Cipollone Music and Personal Papers 1905 1954 Your Repository Name Mozilla Firefox DBR File Edit view History Bookmarks Tools Accessibility Help g O 9 A BZe LEEP Class TinyURL ff systems C DEV g A A L Pietro A Cipollone Music and Personal _ Pietro A Cipollone Music and Per 3 Archon 2 10 Administrative Interface Fu I I fi nd l ng aids are automatically generated Home Search Results For pietro Fine Arts and Applied rts gt University Bands Pietro Cipollone Music a gt Finding Aid EAR Pietro A Cipollone Music and Personal Papers and include a search box letro GCIiponone usic an Paranal PANSE 1905 1954 Your Repository Name for content limited to the Overview By
70. tal Object Use the initial screen to select the collection to which a digital object Digital Library Manager will be linked Search tunisia pawl100 Results Typing in the search box will Show only collections fram The University Archives filter the list of collections 41D Tunisia Project File CIC AID Rural Development Research Project File Research Proposals Tunisian Business Education Project Click one of the filtered collections to select it and begin the process of linking a digital object Once a collection has been selected you will be presented with the screen shown on the next page 21 Digital Library Manager This box shows existing digital add New rere content if any linked to the Lorado Taft as a Young Boy collection Add a new item or click an existing item to upload a digital object to provide additional metadata or link to an external resource Use these fields to enter basic information for each digital object Delete or resource en Shows the collection and entifier SY optionally series boxes files or Associated Collection Lorado Taft Papers items with which the object IS Series 1 Mounted Photgraph File z associated IMPORTANT You must provide a title BEFORE linking to a resource uploading a digital object or providing advanced metadata Adding Detailed Metadata After a basic record has been created you can edit the record link to a digital resource or d
71. thods and properties that are defined in the core folder specifically in the Archon API s _ARCHON object As a web application Archon functions by evaluating parameters passed to the file index php found in the the root Archon folder All html output is generated by a GET or POST to index php index php simply calls other files based on an evaluation of the 43 querystring When you wish to customize the output of a particular page you need to find the template which controls output for the package and specific file being called The templates for each package are found in the templates folder for that particular package Templates location packages accessions templates none currently defined packages collections templates packages core templates packages core templates oZ ooo o The following dialog shows the user preparing to edit the file controlcard inc php in the collections package s default template set 1 e the file generated by urls containing the queystring p collections controlcard amp id EEk File Edit wiew Favorites Tools Help ae i W archon packages collections templates default Q GBP search E Folders E3 The Archon program is organized Address i Warchon packages collections templates default vil in a series of packages on the aie Name webserver In order to customize E E archon A Elitem inc php the output of a particular
72. tion Database Management Import descriptive records or xml language files to define new languages in the administrative interface view technical information about the database export the entire database for backup purposes and restore data from a backup files or using a user defined SQL script Languages Manger Change display order for languages in drop down list add or delete languages Archon comes preloaded with languages from the ISO 639 2 alpha 3 standard Modification Log View log listing data modifications shows data prior to replacement My Preferences Change password select administrative interface language and set display order for the user s staff homepage Package Manager Install and uninstall Archon packages collections subjects research etc Phrase Manger set and change staff interface labels error messages and help texts Sessions Manager Observe user access to the system and delete sessions User Manager Add and delete system users Provide them a user name password and access level Assign users to groups or use the advanced permissions editor to grant them special permissions 10 Usergroup Manager Assign individuals to a group of users who share a common permission level create new user groups and edit permission levels for existing user groups Special permissions applied to an individual user in the user manager override settings made here 5 0 THE ARCHON PACKAGES
73. ton to delete only the Boxes 341 UAS UA Stacks 2 6 Cubic Feet gt Delete associated row Boxes 342 uas UA Stacks z fie Cubic Feet z Delete Boxes 348 uas UA Stacks loe Cubic Feet z Delete Click Update after making Launch Location Manager changes to any or all rows Click this link to define a new location i e room If you need to edit or add a room location launch the Location Manager The Location Manager may not be available to all uses based on access level provided by your system administrator 17 IMPORTANT When adding or editing locations you must click the Update button at the bottom of the location manager section not at the bottom of the HTML page in order to save your changes Creator Information The left hand box contains a list of all authority controlled creators in your vocabulary To filter the list type any portion of the creator s name in the search box When you see the entry you wish to apply double click the entry to apply it to the collection It will move to the right hand box The first creator listed in the right hand box is considered the primary creator of the collection Type a value here to filter the authority list and locate the El Creator Information Search Fi creator you wish to apply earc iter All Creators Creators for Collection University of Illinois at Urb Brundage Avery PRIMARY I Men s Association App
74. ts The content manager allows you to define series subseries boxes folders or items within each collection Additional levels of description and container types can be defined using the level container manager Archon 2 10 Administrative Interface Mozilla Firefox 4 Eleg Fie gdt yew Mistery Bookmarks Jods Arcesshity Hh D O ce amp MB Deras i iu BE systems oe Ei cope t Repostory Name _ Your Repostory Name iT eee sla Reservations Book F light archon 2 10 Administrat LJ gt Fi You sre logged in a Chris Prom Log Uut ee N Welcome to the Archon Administrative Interface 4 o Archon Administration 4 Archon Packages Presidents Speeches Press Releases ID 15192 Launch the collection manager by Content Manager clicking the button at the top of a Collection Information collection record Tite Presidents Speeches Press Releases Enable Web Output yes O mo Main Repostory Your Repository Nome 5508 Collection Classification J9 Public Information 1 Director s Office Collection identifier O12 Sort Tie Presidents Speeches Pre First Last Year 1969 1979 Inclusrve Dates 1963 1979 Predominant Dates Type of Materials Official Records Extent 0 3 Cubic Feet v Finding Aid Author Template System Default default 5 Location Information 3535 090900090000848 3 Creat information O ri D Next Peins Hotight t C Match c
75. ultipart term is LCSH compliant with LCSH or another vocabulary mark it so at all level in the hierarchy Multi part terms can be created to Subject gi any level of depth In practice 2 or Subject Type Gi 3 levels should be sufficient for D im Must uses Update 30 5 6 2 Subject Sources Manager Subject Sources Manager Add New Art amp Architecture Thesaurus Lib f Cong N Authority Fil i TERTE A eesti Use to list the source for the subject vocabulary Whenever subjects or genres in this vocabulary are applied the value listed here will map to the source attribute and appropriate _Delete indicator in EAD and MARC output respectively EAD Source lesh o Update 5 6 3 Subject Types Manager Subject Types Manager Add New Corporate Name ee EEN Use to list the source for the Function subject vocabulary Genre Form of Material Geographic Name Occupation Personal Name Title Topical Term Whenever subjects or genres in this vocabulary are applied the value listed here will maps to source attribute and appropriate Delete __ indicator in EAD and MARC output respectively Subject Type Encoding Analog Update 31 6 0 SYSTEM INSTALLATION CONFIGURATION AND MANAGEMENT 6 1 INSTALLATION REQUIREMENTS The interface for accessing and editing descriptive records uses a standard web browser with JavaScript enabled It has been tested with
76. will increase 4rchan s functionality Below please choose the packages you wish to install Note that you can only choose to install a package if all the packages it depends upon are also being installed For example you can only Install the collections package if the creators package is being installed Therfore certain options may be deselected automatically if you deselect certain packages Package Name Depends Upon Enhances research collections 2 10 collections creators 2 10 subjects 2 10 accessions collections 2 10 creators core 27 10 subjects core 2 10 digitallibrary creators 2 10 collections 2 10 subjects 2 10 lt Previous Next gt Step 8 Depending on the options you selected one or more package installers will run Follow instructions on each screen carefully Step 9 import XML language files for administrative interface Two languages are supplied English and Spanish If you are interested in translating Archon to another language please contact us NOTE The language import may take a long time Do not interrupt the process Scroll down and you will see a message like this when it is finished see next page for screenshot 36 Importing package subjects Import of phrases successful Parsing file eng subjects xmil eng subjects xml loaded and parsed Importing package subjects Import of phrases successful All files imported lt Previous Next gt Step 1
77. would like us to search for information on a Show Forms of Material links to similar genres particular individual Other Information http web library uiuc edu ahx uasfa 2604001 pdf Show Subjects links to similar collections Show Administrative Information Staff Information Content Location _ RangelSection Shelf Extent All Boxes UAS UA Stacks 1 311 00 Cubic Feet 4B Next Previous L Highlight all 7 Match case Chris Proms Test Image Your Repository Name Mozilla Firefox File Edit view History Bookmarks Tools Accessibilty Help g O gt A ax Fn LEEP Class TinyURL T Systems DEY Cooper Chris Proms Test Image C3 _j Search Results For pietro 4 9 Archon 2 10 Administrative a 4 Archon 2 10 Administrative LA Fj Archon 2 10 Administrative ss E3 Home Digital Archives Chris Proms Test Image welcome Chas Proms Logout 0000002 phota O Include Box Lists Browse Collections Digital Content Subjects Creators Record Groups Chris Proms Test Image Your Repository Name Title Chris Proms Test Image Date 1960 Description Portrait of Claude Gordon as an advertisement for his performance on the Johnny Mathis Show Portrait of Claude Gordon as an advertisement for his performance on the Johnny Mathis Show Portrait of Claude Gordon as an advertisement for his performance on the Johnny Mathis Show Portrai

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