SwiftText Expander
Contents
1. 3 Add Dictionary Entries Ioj x Ok oa Cancel SHORTCUTS shortcuts are entries used to launch frequently used pro grams or open common Internet web links in a web browser A shortcut may be used to launch a program such as a text editor email program or any Windows program shortcuts that store Internet links will be opened using a web browser To execute a shortcut simply type the abbre viation and press Enter or space key or press the corre sponding index number as it appears in the SwiftT ext win dow Formatted Text SwiftText Expander has the capability of saving text in Rich Text Format This means that you may save templates pre serving all formatting This is useful when you wish to insert text with bolding italics tables etc In some cases it may not be desirable to insert text with the original formatting If you wish to insert text without the original formatting you may select the Plain Text option described in the next sec tion DICTIONARY ENTRIES Dictionary entries are listings of words that will appear when typing within a document SwiftT ext will display entries that match the keystrokes being typed in a word processor and appear with index numbers by them for easy selection To expand a dictionary entry simply select the index number of the corresponding dictionary term je Settings Ioj x General Custom entries Dichonary entries Shortcuts Glossary files abdominals er2. select the Save As button to make a backup of your data files It is also suggested that you backup the data files using this function onto a floppy disk in case of hard drive failure These files usually exist in the directory where the SwiftT ext Expander was installed If ever neces sary to restore this data you may copy these files back into the Expander directory S Settings P m x General Custom entries Dictionary entries Shortcuts Blossa files Command line http va webster cor f of 10 Entries Shortcut entries can be added edited or deleted from the list using the buttons to the right of the list GLOSSARY FILES SwiftText Word Expander has the capability of storing en tries into separate files Custom entries and shortcuts are stored in a single file and are limited to 5000 entries per file Dictionary entries are stored in a different file and do not have a limit to the number of entries There is no limit to the number of expander files you can create For example you may wish to separate abbreviations into separate files named Legal abb Medical abb and Personal abb When first installing the SwiftText program the default ex pander file name will be Default abb SwiftText Expander can execute three types of expan sions custom entries dictionary entries and shortcuts Custom entries include multi line and formatted text and have user defined abbreviations Dictionary entries are ge
3. Add abdominis abdominoperineal abducens aborter abortus i Delete abruptio absorptiometry absorptivity acalculia acanthamoeba acanthamoebal acanthocyte acanthocytosis fi Lookup aranthalusis i of 9883 Entries Word Processors Plain Text This settings will expand text with no formatting even if the entry is saved with for matting All expansions will be expanded using the word processor s current font and size The CAPS LOCK key will have no effect on the expansion This method utilizes the Windows Clipboard Text Editors This settings will expand text with no format ting even if the entry is saved with formatting This setting is the fastest method but it will not work with some word processors All expansions will be expanded using the word processor s current font and size The CAPS LOCK key will have no effect on the expansion This method does not util ize the Windows Clipboard Other Forms This settings will expand text with no format ting even if the entry is saved with formatting This method simulates sending keystrokes to the current word proces sor All expansions will be expanded using the word proces sor s current font and size The CAPS LOCK key will deter mine the case of the expansion This method does not util ize the Windows Clipboard CUSTOM ENTRIES The second tab in the Settings window is used to manage custom entries Custom entries include multi line text and fo
4. Lines 138 Chars Hint You may Copy and Paste text From any word processor When adding or editing the expansions be careful not to embed abbreviations within the expansion This may cause undesirable results when expanding the codes within a word processor Also try to use unique abbreviations ones that are not the same as existing words Copy and Paste Text When creating a new expansion you may wish to copy and paste text from the word processor to the New Entry win dow of the Expander There are several ways to do this First you must highlight the desired text within the word processor Many programs have an Edit Copy menu op tion or you can press Ctrl C on the keyboard to copy the text to the clipboard Once you have copied the text to the clipboard you may use the Paste From Clipboard button on the Expander window or press Cirl V on your keyboard The selected text will be copied to the Expander window in cluding all formatting If you wish to save all formatting re member to select the Save Text Formatting checkbox
5. SwiftText Word Expander is a program that improves typing speed and efficiency within any word processor or text editor The program allows the user to type abbreviated codes that are automatically replaced with expanded text Expansions can be stored with or without text formatting bold italics etc Simply type an abbreviation saved in SwiftText Expander and press the Enter or Spacebar key and the abbreviated code will be replaced with its corresponding expansion After installation follow the instructions included with SwiftText to register your software Bytescribe Development Company also offers a line of affordable reliable digital dictation systems lf you are interested in finding out about our other products please visit our web site or contact us at the address below Bytescribe Development Co 3603 Pine Lane SE Suite C Birmingham AL 35022 postmaster bytescribe com http www bytescribe com Thank you for purchasing Swiftlext Word Expander by Bytescribe Scribe Dictation amp Transcription Solutions 3603 Pine Lane SE Suite C Birmingham AL 35022 http www bytescribe com SWIFITEXT WORD EXPANDER Ba by Bytescribe Development Co User s Manual Software Version 4 0 Bytescribe Development Co Inc SwiftText Expander by Bytescribe Inc DESCRIPTION owiftText Expander is a program that improves typing speed and efficiency within any word processor or text e
6. di tor The program allows the user to type abbreviated codes that are automatically replaced with expanded text Expan sions can be stored with or without text formatting bold ital ics etc Simply type an abbreviation saved in SwiftText Expander and press the Enter or Spacebar key and the ab breviated code will be replaced with its corresponding ex pansion For example Type ad in Microsoft Word and it will be replaced with Admitting Diagnosis You can enter your own abbreviations fea SwiftText Expander Ioj x File Tools Help al ee Ue T DS dicharge summary DCS formatted text DICWEB http ua webster com dacarbazine dacnose dacroadernitis dacrocystitis dacostenosis You can use the Open buiton or Save As button to manage your files There is also an Import button for importing en tries into the current expander file Entries may be imported from other SwiftText expander files or from previous ver sions of Bytescribe Abbreviation Expander Currently there is not a feature to import from other expander programs y Settings Ioj x General Custom entries Dictionary entries Shortcuts Glossary files Custom entre C Program Files BytescribesS with estdatasD efault abb MW Load file entries 2 Open Save As fh Import Dichonary fil JE Custom B CE5 Expd E xpanderd 3440 ata medterms_ 10F dic Jw Load file entries yy Open Save As A Import Backing Up Files You may
7. n erally medical or specialized terms that automatically ap pear in the SwiftText window with index numbers by them for easy selection Shortcuts are entries with links to pro grams or web pages that will execute when typing the ab breviation or selecting the index number A sample of each type of entry is shown in the screen shot above Custom en tries appear with green icon to the left on the index number Shortcuts appear with a blue arrow icon next to the index number Dictionary entries appear with a red icon When SwiftText Expander is running an icon appears in the Windows tray usually in the bottom right hand corner of the screen When the icon is white it indicates that the pro gram is toggled ON and will expand codes in any window When the icon has a red circle it indicates that the program is toggled OFF and no codes will expand To toggle the pro gram ON and OFF right click on the icon in the tray and se lect Enable or Disable You may wish to toggle the Ex pander to its OFF position when switching to windows in which you do not wish the abbreviations to expand k IS a 304 4M EE R I a 201 AM The minimize button hides the Expander window but does not close the program The icon remains in the Windows tray To make the Expander window reappear double click the icon in the tray This will cause the Expander window to appear in the center of the screen Click the X in the top right corner to close the Expander
8. program or choose File Exit from the menu CONFIGURATION SETTINGS You may change the configuration settings of the SwiftT ext Expander by selecting the Tools Settings menu option The window below will appear The different settings are described below goa settings g _ B x General Custom entries Dictionary entries Shortcuts Glossar files Test optimizatior word processors formatted text Toggle onoff key Cirl s Hift F 9 Quick word add CtrsF 11 Font size 10 Display entries with bold font W Display tool bar Jw Expand text when index number is pressed Expand text when Ctrl key index number is pressed Word Processors Formatted Text This is the default setting and should work well for most word processors This settings will attempt to expand text with all saved formatting if the entry is saved with formatting Expansions that are not saved with formatting will be expanded using the word proc essor s current font and size All text will be expanded ex actly as saved and the CAPS LOCK key will have no effect on the expansion This method utilizes the Windows Clip board Dictionary terms can be added edited or deleted from the list When clicking the Add button the window below ap pears allowing multiple words to be added simultaneously An unlimited number of entries can be pasted into the win dow Words from within a document can be easily added using the Ctrl F6 key combination
9. rmatted text and have user defined abbreviations y Settings d Ioj x General Custom entries Dichonary entries Shortcuts Glossary files DESCRIPTION The Abbreviation Expander IS a program that improves typing speed and efficiency within any word pracessor or text editor The program allows you to type abbreviated codes that are automatically replaced with expanded text Simply type an abbreviation saved In _ ie Se a ge E E A E EA 2 of 10 Entries a5 Lines cel ae Formatted You may add edit or delete abbreviations and expansions using the buttons that appear on the toolbar of the SwiftT ext Expander window An expansion may be a single word or ohrase or it may be an entire page of text When adding or editing an entry a window like the one below will appear Type the abbreviation in the Abbreviation field Abbrevia tions can be up to 11 characters in length You can type an expansion in the Expansion window or you can copy and paste text from a word processor If you will be storing an expansion with formatted text bolding italics etc you must use the use the copy and paste method Also you must check the Save Text Formatting checkbox in order for all formatting to be saved iol xi Abbreviation TMPL Cancel Paste from Clipboard M Save Test Formatting Expansiorr DOE LANE ME 000009999555 1225 2001 Medical Record No Visit Date REVIEW OF SYSTEMS PHYSICAL EXAMINATION E
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