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Invitation to Bid (ITB)

1. 5 2 6 1 6 2 6 3 6 4 7 1 8 1 8 2 inthe event the JV is awarded the Contract during contract execution Eligible Goods and Related Services All the Goods and Related Services to be supplied under the Contract may have their origin in any country For purposes of this Clause the term origin means the country where the goods have been mined grown cultivated produced manufactured or processed or through manufacture processing or assembly another commercially recognized article results that differs substantially in its basic characteristics from its components B Contents of Bidding Documents Sections of Bidding Documents The Bidding Documents consist of e Section I Instructions to Bidders Section II Bidding Forms Section III Schedule of Requirements Section IV General Conditions for Goods GCG Section V Special Conditions for Goods SCG Section VI Contract Forms The Bidder is expected to examine all instructions forms terms and specifications in the Bidding Documents Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the bid Bidders are cautioned to read the specifications carefully see Schedule III Schedule of Requirements as there may be special requirements The technical specifications presented herein are not to be construed as defining a particular manufacturer s product Bidders are encouraged to advis
2. 3 10 Computer connection Possibility to take repeat readings of reaction solution aspirated flow cell for kinetics 4 System Configuration Accessories spares and consumables 4 1 As specified 5 Environmental factors 5 1 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility 5 2 The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 5 3 Thu unit shall be capable of operating in ambient temperature of 20 30 deg C and relative humidity of less than 70 Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 46 UNOPS 27S 6 Power Supply 6 1 Power input to be 220 240VAC 50Hz fitted with Indian plug 6 2 Resettable overcurrent breaker must be fitted for protection 6 3 Suitable Servo controlled Stabilizer CVT 6 4 Suitable UPS with maintenance free batteries for minimum one hour backup should be supplied with the system 7 Standards Safety and Training 7 1 Should be FDA CE UL or BIS approved product 7 2 Electrical safety conforms to standards for electrical safety IEC 60601 IS 13450 7 3 Should be compliant to ISO 13485 Quality systems Medical devices Particular requirements for the application of ISO 9001 applicable to manufacturers and service providers that perform thei
3. Envelopes shall be opened one at a time reading out the name of the Bidder and the Bid Prices and any other details as UNOPS may consider appropriate No Bid shall be rejected at Bid opening except for late bids in accordance with Instructions to Bidders Sub Clause 25 1 UNOPS shall prepare a record of the Bid opening that shall include as a minimum the name of the Bidder and the Bid E Evaluation and Comparison of Bids Confidentiality Information relating to the examination evaluation comparison and post qualification of bids and recommendation of contract award shall not be disclosed to Bidders or any other persons not officially concerned with such process until publication of the Contract Award Any effort by a Bidder to influence UNOPS in the examination evaluation comparison and post qualification of the bids or contract award decisions may result in the rejection of its Bid 12 UNOPS 29 29 1 30 30 1 30 2 Notwithstanding Instructions to Bidders Sub Clause 28 2 from the time of bid opening to the time of Contract Award if any Bidder wishes to contact UNOPS on any matter related to the bidding process it should do so in writing Clarification of Bids To assist in the examination evaluation comparison and post qualification of the bids UNOPS may at its discretion ask any Bidder for a clarification of its Bid UNOPS s request for clarification and the response shall be in writing No chang
4. Invitation to Bid ITB International Competitive Bidding For SUPPLY OF HIV AIDS LAB EQUIPMENTS Name of Country Union of Myanmar Name of Project National HIV AIDS Control Programme ITB Number and Title UNOPS IPO MMOC HIV AIDS Lab Equip GFATM 24 2011 UNOPS Myanmar acting as PR has received a Round 9 grant from the Global Fund towards the cost of the Myanmar National HIV AIDS Control Program and intends to apply part of the proceeds of this grant to payments under the contract for which this invitation to bid is issued UNOPS India Operations Centre INOC IPO has been requested by the Principal Recipient of the Global Fund in Myanmar to supply on their behalf HIV AIDS Lab Equipments as mentioned in the Schedule of Requirement Section III of the bid document UNOPS INOC India Operations centre hereby invites bids from you for the supply of the goods and services as described the Schedule of Requirement Section III of the bid document Bidding will be conducted through the One Envelope International Competitive Bidding procedures specified in the UNOPS Procurement Manual The UNOPS Procurement Manual can be viewed at the UNOPS website http www unops org SiteCollectionDocuments Procurement 20docs UNOPS 20procurement 2 Omanual 20EN pdf You may obtain further information by writing email to procurementinoc unops org Qualifications requirements are specified in the ITB A complete set of Bidding Documents in English ma
5. checklist The job description of the hospital technician and company service engineer should be clearly specified 8 6 Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered Yes No Yes No Yes No Yes No Yes No Yes No List of Related Services Required The supplier may be required to provide any or all of the following services including additional services if any specified in SCC a Installation Commissioning Performance or supervision of the assembly and or start up of the supplied Goods This shall be carried out within the time indicated in Schedule of Requirement above b Furnishing of tools required for assembly and or maintenance of the supplied Goods along with each equipment c Furnishing of detailed operations and maintenance manual for each appropriate unit of equipment at the time of delivery d After sales service and Comprehensive maintenance during the warranty period e After sales service beyond the warrant period f After sales service should be available to Consignee on 24 hrs X 7 days X 365 days basis Complaints should be attended properly maximum within 48 hrs excluding the travel time Outer Packaging and Labelling Specifications There shall be separate packing for different
6. If required the Vendor shall within fifteen 15 days of the notification of contract award provide a performance security for the performance of the Contract in the amount determined by UNOPS The proceeds of the performance security shall be payable to UNOPS as compensation for any loss resulting from the Vendor s failure to complete its obligations under the Contract The performance security shall be returned by UNOPS to the Vendor not later than thirty 30 days following the date of Completion of the Vendor s performance obligations under the Contract including any warranty obligations 13 Warranties 13 1 Goods Warranties Without limitation of any other warranties stated in or arising under the Contract the Vendor warrants and represents that 13 1 1 The Goods including all packaging and packing thereof conform to the specifications of the Contract are fit for the purposes for which such Goods are ordinarily used and for the purposes expressly made known in writing by UNOPS to the Vendor and shall be of even quality free from faults and defects in design material manufacture and workmanship under normal use in the conditions prevailing in the country of final destination 13 1 2 If the Vendor is not the original manufacturer of the Goods the Vendor shall provide UNOPS with the benefit of all manufacturers warranties in addition to any other warranties required to be provided hereunder 55 gt
7. at any time for its convenience The notice of termination shall state that termination is for UNOPS convenience the extent to which performance of the Vendor under the Contract is terminated and the date upon which such termination becomes effective Upon receipt of notice of termination the Vendor shall take immediate steps to bring to a close in a prompt and orderly manner the performance of any obligations under the Contract shall reduce expenses to a minimum and shall not undertake any forward commitment from the date of receipt of notice of termination In the event of Termination for Convenience no payment shall be due from UNOPS to the Vendor except for Goods satisfactorily delivered prior to termination for expenses necessary for the prompt and orderly termination of the work and for the cost of such necessary work as UNOPS may request the Vendor to complete To the extent that the computation of such payment due from UNOPS may not make the Vendor whole in respect of termination under this provision the Vendor may claim an equitable adjustment in accordance with the procedures for equitable adjustment referred to in Article 18 above 20 Termination For Default 20 1 UNOPS without prejudice to any other remedy for breach of Contract by written notice of default sent to the Vendor may terminate the Contract in whole or in part if 20 1 1 the Vendor fails to deliver any or all of the Goods within the period sp
8. month and year of Bid Submission ITB No and title insert no and title of bidding process Bank s Branch or Office insert complete name of Guarantor Beneficiary insert legal name and address of UNOPS PERFORMANCE GUARANTEE No insert Performance Guarantee number We have been informed that insert complete name of Supplier hereinafter called the Supplier has entered into Contract No insert number dated insert day and month insert year with you for the supply of description of Goods and related Services hereinafter called the Contract Furthermore we understand that according to the conditions of the Contract a Performance Guarantee is required At the request of the Supplier we hereby irrevocably undertake to pay you any sum s not exceeding insert amount s in figures and words upon receipt by us of your first demand in writing declaring the Supplier to be in default under the Contract without cavil or argument or your needing to prove or to show grounds or reasons for your demand or the sum specified therein This Guarantee shall expire no later than the insert number day of insert month insert year and any demand for payment under it must be received by us at this office on or before that date This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 except that subparagraph ii of Sub article 20 a is hereby excluded Signatures of authorized represen
9. Contract from any other source at any time 31 Taxes 31 1 Article II Section 7 of the Convention on Privileges and Immunities of the United Nations provides inter alia that the United Nations and its subsidiary organs are exempt from all direct taxes except charges for public utility services and are exempt from customs restrictions duties and charges of a similar nature in respect of articles imported or exported for its official use In the event any governmental authority refuses to recognize the exemptions of the United Nations from such taxes restrictions duties or charges the Vendor shall immediately consult with UNOPS to determine a mutually acceptable procedure 31 2 The Vendor authorizes UNOPS to deduct from the Vendor s invoice any amount representing such taxes duties or charges unless the Vendor has consulted with UNOPS before the payment thereof and UNOPS has in each instance specifically authorized the Vendor to pay such taxes duties or charges under written protest In that event the Vendor shall provide UNOPS with written evidence that payment of such taxes duties or charges has been made and appropriately authorized and UNOPS shall reimburse the Vendor for any such taxes duties or charges so authorized by UNOPS and paid by the Vendor 63 underwritten protest 32 Amicable Settlement The Parties shall use their best efforts to amicably settle any dispute controversy or claim ar
10. Prices and Discounts 15 Currencies of Bid 16 Documents Establishing the Eligibility of the Bidder 17 Documents Establishing the Eligibility of the Goods and Related Services 18 Documents Establishing the Conformity of the Goods and Related Services 19 Documents Establishing the Qualifications of the Bidder 20 Period of Validity of Bids 21 Bid Security 22 Format and Signing of Bid D Submission and Opening of Bids 23 Submission Sealing and Marking of Bids 24 Deadline for Submission of Bids 25 Late Bids 26 Withdrawal Substitution and Modification of Bids 27 Bid Opening E Evaluation and Comparison of Bids 28 Confidentiality 29 Clarification of Bids 30 Responsiveness of Bids 31 Nonconformities Errors and Omissions 32 Preliminary Examination of Bids 33 Examination of Terms and Conditions Technical Evaluation 34 Conversion to Single Currency 35 Domestic Preference 36 Evaluation of Bids 37 Comparison of Bids 38 Post qualification of the Bidder 39 UNOPS s Right to Accept Any Bid and to Reject Any or All Bids F Award of Contract 40 Award Criteria 41 UNOPS s Right to Vary Quantities at Time of Award 42 Publication of Contract Award 43 Signing of Contract 44 Performance Security Eligible Goods and Related Services Pg No NAMM NJNNN CCeoerwmnwrnrxrnre 1 1 2 1 3 1 3 2 Section I Instructions to Bidders A General Scope of Bid The type of Goods and Related Services to be pur
11. UNOPS N 13 1 3 The Goods are of the quality quantity and description required by the Contract 13 1 4 The Goods are free from any right of claim by any third party and unencumbered by any title or other rights including any liens or security interests and claims of infringement of any intellectual property rights including but not limited to patents copyright and trade secrets and 13 1 5 The Goods are new and unused The Vendor shall remain responsive to the needs of UNOPS for any services that may be required in connection with any of the Vendor s warranties under the Contract All warranties will remain fully valid following any delivery of the Goods and for a period of not less than one 1 year following acceptance of the Goods by UNOPS in accordance with the Contract During any period in which the Vendor s warranties are effective upon notice by UNOPS that the Goods do not conform to the requirements of the Contract the Vendor shall promptly and at its own expense correct such nonconformities or in case of its inability to do so replace the defective Goods with Goods of the same or better quality or fully reimburse UNOPS for the purchase price paid for the defective Goods and If having been notified by any means the Vendor fails to remedy the defect within a reasonable period of time UNOPS may proceed to take such remedial action as may be necessary at the Vendor s risk and expense and without prejudice
12. Unit is Delivery Time UNION Number 1 100 by November 2011 Schedule 2 Biochemical Analyzer Semi Automatic a Total F Name of the SR Sub Recipients Unit Qty Delivery Time UNION 100 by November 2011 Schedule 3 Electric Centrifuge eae Total Name of the SR Sub Recipients Unit Qty Delivery Time MDM Number 6 100 by November 2011 36 Schedule 4 Haematological Analyzer Name of the SR Sub Recipients Unit OL Delivery Time UNION Numbers 4 100 by November 2011 AMI Numbers 1 100 by November 2011 Schedule 5 Spectrophotometer s Total A Nam e of the SR Sub Recipients Unit Qty Delivery Time AMI Number 1 100 by November 2011 Schedule 6 Autoclave Pa 5 Total A f Nam e of the SR Sub Recipients Unit Qty Delivery Time ALLINACE Number 2 100 by November 2011 MDM Number 6 100 by November 2011 Terms of Delivery CPT Port of entry in Myanmar PI specify port airport in Price schedule Special Packaging Requirement Separate packaging for each SR Special Labelling Requirement Apart from requirement given in Technical specification and GCC amp SCC the following should also be clearly printed on the outer packing a UNOPS logo b Name of the Sub Recipient SR 37 Technical Specifications Bidders are required to complete the following with Yes No or specific information re
13. a Cheque or Demand Draft in favour of UNOPS such documents shall be accompanied by a signed statement from the issuing bank on its letterhead _ indicating the validity period and confirming irrevocability of the Cheque or Demand draft during the required period i Banks issuing Performance Securities must be acceptable to the UNOPS Comptroller i e they have to be banks certified by the Central bank of the country i to operate as commercial bank i 66 GCC 36 The Performance Security shall be denominated in the currencies of payment of the Contract in accordance with their portions of the Contract Price and shall have a validity period of sixty 60 days after the date of completion of all the contractual obligations UNOPS reserves the right to request an extension of the Performance Security Discharge of the Performance Security within 30 days of completion of Warranty obligations The Performance Security shall then be returned to the Vendor by UNOPS c In the event of any amendment issued to the Contract the Supplier shall within fourteen 15 days of issue of the amendment furnish the corresponding amendment to the Performance Security as necessary rendering the same valid in all respects in terms of the Contract as amended d UNOPS reserves the right to reject the Performance Security should the mentioned conditions be deemed unfulfilled UNOPS reserves the right to request an extension of the pe
14. annual sales turnover of minimum of equivalent to 3 times the total price quoted in any one of the last three years to qualify for a schedule The requirement will be cumulative for multiple schedules The bidder will also submit the reports on financial standing of the bidder such as profit and loss statements balance sheets and auditors report for the past three years bankers certificate etc C For Both A and B a b c Additional Qualification requirements The documentary evidence of the goods and services eligibility shall consist of a statement in the Price Schedule on the country of origin of the goods and services offered The bidder shall disclose instances of previous past performance that may have resulted in adverse actions taken against the bidder and the manufacturers whose products are being offered by the bidder in the last five years Such adverse actions may be treated as unsatisfactory performance history while deciding the award of contract If no instance of previous past performance has resulted into adverse actions this should be clearly indicated in the Bidder s bid Details of Persons that UNOPS may contact for requests for clarification during bid evaluation in Form 3 Section I i Name ii Tel number direct iii Email address 17 d The Bank details from where the Bank Guarantee has been issued along with Phone fax numbers and email IDs For Banks from outside India the details of
15. available to the purchaser or his representative for inspection 8 Reports on financial standing of the bidder such as profit and loss statements balance sheets and audited financial statement for the last three years with accompanying audit report banker s certificate etc duly certified by a CA 9 A list giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the Equipments for a period of 5 years following installation Non Manufacturer Bidders In the case of a Bidder offering to supply Goods under the Contract that the Bidder does not manufacture or otherwise produce the Bidder should be duly authorized by the manufacturer of the Goods who meets the criteria under A above all supporting documents information as asked above for manufacturer shall be submitted with the bid and The manufacturer furnishes a legally enforceable authorization in the prescribed Form Section II assuring full guarantee and warranty obligations as per GCC and SCC for the goods offered and Certification of incorporation of the bidder The bidder as authorized by the manufacturer Manufacturer Authorization form to be enclosed has supplied and provided after sales service to specific Goods in Myanmar to the extent of at least 50 of the quantities indicated in the Schedule of Requirements during the last 2 years The bidder should have
16. case all rights and obligations of UNOPS and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended Late Bids UNOPS shall not consider any bid that arrives after the deadline for submission of bids in accordance with Instructions to Bidders Clause 24 Any bid received by UNOPS after the deadline for submission of bids shall be declared late rejected and returned unopened to the Bidder or Bidders will be notified if the bid has been submitted electronically Withdrawal Substitution and Modification of Bids Prior to the deadline prescribed for submission of bids a Bidder may withdraw substitute or modify its Bid after it has been submitted by sending a written notice Bids requested to be withdrawn in accordance with Instructions to Bidders Sub Clause 26 1 shall be shredded if there is no requirement for Bid Security or shall be returned unopened to the Bidders if a Bid Security is required No bid may be withdrawn substituted or modified in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Bid Submission Form or any extension thereof Bid Opening UNOPS shall conduct the bid opening in public at the following address date and time Street Address 138 Sunder Nagar Floor Room number Conference Room City New Delhi Country India Date September 19 2011 Time 14 30 hrs IST GMT 5 30
17. if it determines that a vendor recommended for award has engaged in corrupt practices in competing for the contract in question c will declare a vendor ineligible either indefinitely or for a stated period of time to become a UN registered Vendor if it at any time determines that the vendor has engaged in corrupt practices in competing for or in executing a UNOPS contract d will cancel or terminate a contract if it determines that a vendor has engaged in corrupt practices in competing for or in executing a UNOPS contract e will normally requires a UNOPS vendor to allow UNOPS or any person that UNOPS may designate to inspect or carry out audits of the vendor s accounting records and financial statements in connection with the contract Any vendor participating in UNOPS procurement activities shall facilitate to UNOPS personnel upon first request all documents records and other elements needed by UNOPS to investigate the allegations of misconduct by either vendors or any other party to the procurement activities The absence of such cooperation may be sufficient grounds for the debarment of the vendor from UNOPS vendor roster and may lead to suspension following review by UNOPS Vendor Review Committee UNOPS 3 3 3 4 3 5 4 1 4 2 ii 4 3 4 4 Vendors their subsidiaries agents intermediaries and principals cooperate with the Office of Internal Oversight Services OIOS of the United Nations UNOPS Inter
18. in Article 20 1 7 26 2 Corruption means the offering giving receiving or soliciting of directly or indirectly anything of value to influence the action of any UNOPS representative official employee or other agent of UNOPS or any organization of the UN system in the selection process or in the execution of the Contract 26 3 Fraud means a misrepresentation or omission of fact or facts in order to influence the selection process or the execution of the Contract 27 Use Of Name Emblem Or The Vendor shall not advertise or otherwise make public for purposes of commercial advantage or goodwill that it has a contractual relationship with UNOPS nor shall the 62 UNOPS Official Seal Of UNOPS Vendor in any manner whatsoever use the name emblem or official seal of the United Nations or UNOPS or any abbreviation of the name of the United Nations or UNOPS in connection with its business or otherwise without the written permission of the United Nations or UNOPS 28 Assignment 29 Non Waiver Of Rights 28 1 The Vendor shall not except after obtaining the prior written approval of UNOPS assign transfer pledge or make any other disposition of this Contract or any part hereof or of any of the Vendor s rights or obligations hereunder except with the prior written authorization of UNOPS The Vendor may assign or otherwise transfer the Contract to the surviving entity resulting from a reorganization of t
19. must be measured by removing the sample 2 Operational Requirements 2 1 Single beam spectrophotometer 2 2 Self check amp self diagnostic facility 2 3 Auto wavelength calibration facility 3 Technical Specifications 3 1 Spectral Range 340 950 nm Bandwidth 5 0 nm Accuracy 2 5 nm Readability 2 5 nm Repeatability 2 5 nm 3 2 Photometric Range 0 1 999 Abs Accuracy 0 05 at 1 0 Abs Repeatability 0 01 Abs Baseline Stability 0 01 Abs hr Stray light lt 0 5 at 340 nm 3 3 Light Source Tungsten W Halogen lamp 3 4 Detector Photo Diode 3 5 Detection Mode T 0 1 Abs 0 001 Conc 1Count 3 6 Minimum Two cell Sample Holder 3 7 Supplied with 6 Cuvettes of 10 mm path length 4 System Configuration Accessories spares and consumables 4 1 As specified 5 Environmental factors 5 1 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility 5 2 The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 5 3 Thu unit shall be capable of operating in ambient temperature of 20 30 deg C and relative humidity of less than 70 6 Power Supply 6 1 Power input to be 220 240VAC 50Hz fitted with Indian plug 6 2 Suitable Servo controlled Stabilizer CVT 6 3 UPS of suitable rating shall be supplied for minimum 1 hour backup for the entire system 6 4 Resettable over current breaker shall be fitted for pro
20. other requirements of the Contract UNOPS may at its sole option reject or refuse to accept the Goods and the Vendor agrees promptly to 10 1 1 Provide a full refund upon return of the Goods or a partial refund upon a return of a portion of the Goods by UNOPS or 10 1 2 If UNOPS explicitly agrees in writing repair the Goods in a manner that would enable the Goods to conform to the specifications or other requirements of the Contract or 10 1 3 Replace the Goods with Goods of equal or better quality and 10 1 4 Pay all costs relating to the repair or return of the Goods as well as the costs relating to the delivery of any replacement Goods to UNOPS 10 2 In the event that UNOPS elects to return any of the Goods UNOPS may procure the Goods from another source and in addition to any other right of or remedies available to UNOPS under the Contract the Vendor shall be liable for any additional cost beyond the balance of the Contract price resulting there from including inter alia the costs of engaging in such procurement and UNOPS shall be entitled to compensation from the Vendor for any reasonable expenses incurred for preserving and storing the Goods for the Vendor s account Unless otherwise expressly provided in the Contract title in and to the Goods shall pass from the Vendor to UNOPS upon delivery of the Goods and their acceptance by UNOPS in accordance with the requirements of the Contract 12 Performance Security
21. period of notice shall be seven 7 days In any case UNOPS shall be entitled to consider the Vendor permanently unable to perform its obligations under the Contract in the case of the Vendor s suffering any period of suspension in excess of ninety 90 days 25 Source Of Instructions The Vendor shall neither seek nor accept instructions from any authority external to UNOPS in connection with the performance of its obligations under the Contract Should any authority external to UNOPS seek to impose any instructions on the Vendor regarding the Vendor s performance under the Contract the Vendor shall promptly notify UNOPS and shall provide all reasonable assistance required by UNOPS The Vendor shall not take any action in respect of its performance of the Contract or otherwise related to its obligations under the Contract that may adversely affect the interests of UNOPS and the Vendor shall perform its obligations under the Contract with the fullest regard to the interests of UNOPS 26 Benefits Corruption And Fraud 26 1 The Vendor warrants that it has not and shall not offer any direct or indirect benefit arising from or related to the performance of the Contract or the award thereof to any representative official employee or other agent of UNOPS or any organization of the United Nations system The Vendor acknowledges and agrees that any breach of this provision is a breach of an essential term of the Contract as specified
22. sales maintenance repair and spare parts amp consumables stocking obligations prescribed in the Conditions of Contract and or Technical Specifications and 15 A Manufacturer Bidders The Bidder shall furnish documentary evidence that it meets the following financial requirement a Certification of incorporation in the country of Manufacture b Intention to form a Joint Venture if applicable specifying the financial stakes of each of the joint venture partners c Financial Capability d The Bidder shall furnish documentary evidence that it meets the following financial requirement s The bidders should have generated annual sales turnover of minimum of equivalent to 5 times the total quoted price in any one of the last three years to qualify for the schedule quoted For multiple schedule the requirement will be cumulative In support of this Bidder shall submit the all financial statements for last 3 years The bidder will also submit the reports on financial standing of the bidder such as profit and loss statements balance sheets and auditors report for the past three years bankers certificate etc A bidder will be excluded if They are bankrupt or being wound up or are in any similar situation where there is reasonable amount of doubt about the capacity of bidder in carrying out the obligations of a possible resulting contract Experience and Technical Capacity The Bidder shall furnish documentary evidence to de
23. 4 Bid Submission Form Price Schedule Authorization to sign the bid form Bid Security in the correct form and indicating the correct amount and correct validity period Performance Statement No adverse action form Have you provided the document information as per Instructions to Bidders Clauses ISO 9001 certificate Documentary evidence of presence in Myanmar for providing after sales service Financial statements of last 3 years Available Production Capacity If non manufacturer Manufacturer Authorization Form List of spare parts that may be required for 5 years The list of activities below must reflect what is required as per the Instructions to Bidders the BDS and Sections III and IV Delete this comment once the list of activities has been completed 22 EN UNOPS 3 Bidder Information Form The Bidder shall fill in this Form in accordance with the instructions indicated below No alterations to its format shall be permitted and no substitutions shall be accepted Date insert date as day month and year of Bid Submission ITB No insert number of bidding process 1 Financial information A Manufacturer INFORMATION Company Name Parent Company name If applicable Web Site URL If applicable Main Street Address SECOND Street Address Please provide purpose of sec
24. 50 74 Should be FDA or CE approaved product 7 5 Should be compliant to ISO 13485 Quality systems Medical devices Particular requirements for the application of ISO 9001 applicable to manufacturers and service providers that perform their own design activities 8 Documentation 8 1 User manual in English 8 2 Certificate of calibration and inspection 8 3 Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 8 4 Service manual in English 8 5 List of important spare parts and accessories with their part numbers and cost 8 6 List of Equipment available for providing calibration and routine Preventive Maintenance Support as per manufacturer s documentation in service technical manual 8 7 Log book with instructions for daily weekly monthly and quarterly maintenance checklist Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 41 UNOPS Schedule 2 Electric Centrifuge Specifications PI Fill in 1 Description of Function 1 1 Centrifuges are required in the Laboratory to separate various components of Blood Yes No and any other liquid sample for analysis 2 Operational Requirements 2 1 Ae
25. Instructions to Bidders Sub Clauses 4 1 and 4 2 JV Agreement or letter of intent to enter into such an Agreement signed by the legally authorized signatories of all the parties pages 27 UNOPS 5 Bid Submission Form The Bidder shall fill in this Form in accordance with the instructions indicated No alterations to its format shall be permitted and no substitutions shall be accepted Date insert date as day month and year of Bid Submission ITB No insert number of bidding process Invitation to Bid No insert No of ITB Alternative No insert identification No if this is a Bid for an alternative To insert complete name of Purchaser We the undersigned declare that a b c d e f g h We have examined and have no reservations to the Bidding Documents including Amendment No insert the number and issuing date of each Amendment We offer to supply in conformity with the Bidding Documents and in accordance with the Delivery Schedules specified in the Schedule of Requirements the following Goods and Related Services insert a brief description of the Goods and Related Services The total price of our Bid excluding any discounts offered in item d below is insert the total bid price in words and figures indicating the various amounts and the respective currencies The discounts offered and the methodology for their applicatio
26. PS Name of Procurement Authority Title Business Unit ACKNOWLEDGEMENT COPY Vendor s Signature Date UNOPS Office Address Country Tel Fax This Purchase Order may only be accepted by the Vendor s signing and returning the Acknowledgement Copy Acceptance of this Purchase Order shall effect a Contract between the Parties under which the rights and obligations of the Parties shall be governed solely by the Conditions of this Purchase Order including the General Conditions for Goods of the United Nations Office for Project Services UNOPS and any UNOPS attachments hereinafter collectively referred to as This Contract No additional or inconsistent provisions proposed by the Vendor shall bind UNOPS unless agreed to in writing by a duly authorised official of UNOPS UNOPS General Conditions for Goods are available at UNOPS website at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under General conditions of contract If your company is unable to access the document Please send an e mail or fax request to insert e mail address and fax number of contact person and the UNOPS General Conditions for Goods will be sent to you electronically or by fax 70 2 Performance Security Insert No Performance Security shall be requested or the bank as requested by the successful Bidder shall fill in this form in accordance with the instructions indicated Date insert date as day
27. PS shall examine the Bid to confirm that it does not contain material deviation or reservation related to the conditions and requirements specified in the GCG Section IV and in the Schedule of Requirements Section III If after the examination of the terms and conditions and the technical evaluation UNOPS determines that the Bid is not substantially responsive in accordance with Instructions to Bidders Clause 30 it shall reject the Bid Conversion to Single Currency 14 UNOPS 34 1 35 36 36 1 36 2 37 38 2 38 4 For evaluation and comparison purposes UNOPS shall convert all bid prices expressed in amounts in various currencies into an amount in INR using the United Nations exchange rates established for the month in which the bids are opened Domestic Preference Domestic preference shall not be a factor in bid evaluation Evaluation of Bids UNOPS shall evaluate each bid that has been determined up to this stage of the evaluation to be substantially responsive To evaluate a Bid UNOPS shall consider the following a evaluation will be done for each schedule b price adjustment for correction of arithmetic errors in accordance with Instructions to Bidders Sub Clause 31 3 c price adjustment due to discounts offered in accordance with Instructions to Bidders Sub Clause 14 4 UNOPS s evaluation of a bid will exclude and not take into account a Any allowance for price adjustment durin
28. Payment Terms Limitation of Liability etc e Non historical documents required in the ITB i e document specifically related to the tender and one that the Bidder could not be expected to possess before the ITB was issued have not been provided e During technical evaluation of bids and qualification of Bidders e Specifications of the item quoted vary in one or more significant respect s from the minimum required Technical Specifications e Bidders do not meet the minimum post qualification requirements f During financial evaluation of bids e The Bidder does not accept the required price correction as per ITB conditions 13 e The Bidder offers less quantity than what is required 30 3 If a bid is not substantially responsive to the Bidding Documents it shall be rejected by UNOPS and 31 31 2 32 32 1 33 33 2 34 may not subsequently be made responsive by the Bidder by correction of the material deviation reservation or omission Nonconformities Errors and Omissions Provided that a Bid is substantially responsive UNOPS a may waive any non conformities or omissions in the Bid that do not constitute a material deviation b may request that the Bidder submit the necessary information or documentation within a reasonable period of time to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements Such omission shall not be related to any aspe
29. SRs indicated in the Schedule of Requirement UNOPS logo and Name of the SR shall be printed on the outer Packaging and shall be clearly visible from 5 meters 51 UNOPS Quality Control UNOPS may arrange for performance inspection through an independent agency which should not influence the Supplier s regular installation procedures In the event a defect is noticed during the commissioning of the equipments supplier shall be asked to rectify the defect or replace the equipments Defect On reception in case of the detection of a defective product either in the quality of a product or in any other aspects such as packaging the Supplier will be requested to replace the complete quantity at its own cost Complaints Any complaint from The UNOPS or the recipient countries will be handled by the Supplier according to its internal standard operating procedures and pursuant to the provisions relating to provisions as set out in the General and Special Conditions of Contract 52 Section IV General Conditions for Goods In the event of an order the UNOPS General Conditions will apply The conditions are also available at http www unops org english whatweneed Pages Guidelinesforsuppliers aspx under Guidelines to suppliers gt UNOPS general conditions of contract 1 Legal Status Of The Parties UNOPS and the Vendor shall each be referred to as a Party hereunder and each Party acknowledges and a
30. Sub Clause 4 3 2 We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive Signed insert signature of person whose name and capacity are shown In the capacity of insert legal capacity of person signing the Bid Submission Form Name insert complete name of person signing the Bid Submission Form Duly authorized to sign the bid for and on behalf of insert complete name of Bidder Dated on day of insert date of signing 29 6 Price Schedule Form The Bidder shall fill in these Price Schedule Forms in accordance with the instructions indicated The list of line items in column 1l of the Price Schedules shall coincide with the List of Goods and Related Services specified by UNOPS in the Schedule of Requirements BIDDER S TOTAL PRICES Price amp Currency to be entered by Bidder BIDDER S PRICES FOR GOODS Price amp Currency to be entered by Bidder Schedule DESCRIPTION QTY Currency No a Unit Price Total Price Unit Price Total Price Total Freight FCA nearest FCA nearest CPT Port of CPT Port of f e c Port Port Entry in Entry in b C a x b Myanmar pl Myanmar pl specify port specify port d e a x d l Biochemical Analyzer 1 i Automatic 2 Electric Centrifuge 2 3 Hema
31. THER EMAIL ADDRESSES WEB SITE 31 UNOPS 7 Bid Security Bank Guarantee Form Insert No Bid Security is requested or The Bank shall fill in this Bank Guarantee Form in accordance with the instructions indicated Bank s Name and Address of Issuing Branch or Office Beneficiary Name and Address of UNOPS Date BID GUARANTEE No We have been informed that name of the Bidder hereinafter called the Bidder has submitted to you its bid dated hereinafter called the Bid for the execution of name of contract under Invitation to Bid No ITB number the ITB Furthermore we understand that according to your conditions bids must be supported by a bid guarantee At the request of the Bidder we name of Bank hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of amount in figures amount in words upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation s under the bid conditions because the Bidder a has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid or b having been notified of the acceptance of its Bid by UNOPS during the period of bid validity i fails or refuses to execute the Contract Form or ii fails or refuses to furnish the performance security if required in accordance with the Instructi
32. any money Goods services or other things of value for sexual favours or activities or from engaging any sexual activities that are exploitative or degrading to any person The Vendor acknowledges and agrees that the provisions hereof constitute an essential term of the Contract and that any breach of this representation and warranty shall entitle UNOPS to terminate the Contract immediately upon notice to the Vendor without any liability for termination charges or any other liability of any kind 13 4 Fundamental Principles and Rights at Work The Vendor warrants that its personnel or any other staffs involved in the project activities under this Contract 56 complies with the 1998 International Labour Organization ILO Declaration on Fundamental Principles and Rights at Work These universal rights as applied in the context of ILO are freedom of association and the effective recognition of the right to collective bargaining the elimination of forced or compulsory labour the abolition of child labour and the elimination of discrimination in respect of employment and occupation The Vendor acknowledges and agrees that any breach of the warranty shall entitle UNOPS to terminate the present Contract immediately without incurring any liability toward the Vendor 14 Encumbrances And Liens The Vendor shall not cause or permit any lien attachment or other encumbrance by any person to be placed on file or to remain on file in
33. any public office or on file with UNOPS against any monies due to the Vendor or to become due for any work done or against any Goods supplied or materials furnished under the Contract or by reason of any other claim or demand against the Vendor 15 Indemnification 15 1 The Vendor shall indemnify and hold harmless UNOPS its officials agents and employees at its own expense from and against all suits proceedings claims demands losses and liability of any nature or kind including but not limited to all litigation costs and expenses attorney s fees settlement payments and damages based on arising from or relating to 15 1 1 Allegations or claims that the use by UNOPS of any patented device any copyrighted material or any other Goods or services provided to UNOPS for its use under the terms of the Contract in whole or in part separately or in a combination contemplated by the Vendor s published specifications therefore constitutes an infringement of any patent copyright trademark or other intellectual property right of any third party or 15 1 2 Any acts or omissions of the Vendor or of any subcontractor or anyone directly or indirectly employed by them in the performance of the Contract which give rise to legal liability to anyone not a party to the Contract including without limitation claims and liability in the nature of a claim for workers compensation 15 2 In addition to the indemnity obligations se
34. ark it ORIGINAL No copy of the bid is required The original of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder Any interlineations erasures or overwriting shall be valid only if they are signed or initialled by the person signing the Bid D Submission and Opening of Bids Submission Sealing and Marking of Bids Bidders may always submit their bids by post courier or by hand Bidders shall not have the option of submitting their bids electronically a Bidders submitting bids by post courier or by hand shall enclose the original of the Bid in a sealed envelope which shall bear the name and address of the Bidder as well as the ITB reference number be addressed to UNOPS in accordance with Instructions to Bidders Sub Clause 24 1 bear a warning Not to be opened by registry if the envelope is not sealed and marked as required UNOPS will assume no responsibility for the misplacement or premature opening of the bid 11 24 1 24 2 25 25 1 26 26 1 26 2 26 3 27 27 1 27 2 27 3 28 28 1 28 2 Deadline for Submission of Bids Bids must be received by UNOPS at 138 Sunder Nagar New Delhi and no later September 19 2011 UNOPS may at its discretion extend the deadline for the submission of bids by amending the Bidding Documents in accordance with Instructions to Bidders Clause 8 in which
35. automated Chemistry Analyser with built in software for calculation and curve plotting It should accept all types of curve fits such as Log log Log linear Exponential point to point User programmable memory for up to 50 chemistries minimum programmable by the user 3 Technical Specifications 3 1 Light Source Quartz Halogen Lamp 32 Wavelength Range Automatic selection by at least 8 position filter wheel ranging 340 770 nm 3 3 Photometric Range 0 to 3 0 Absorbance 3 4 Calculation Modes Absorbance concentration End point with factor or standard Enzyme kinetics with factor or standard Fixed time with factor or standard Differential mode with factor or standard Polygonal multi standard Calibration Curve Nonlinear software for Elisa should be included 3 5 Kinetics Delta determination Incubation Time 1 to 999 second Interval Time 1 to 999 second Should be programmable with increment of second for faster reading in kinetic tests 3 6 Aspiration system Programmable sipping volume from 100 1000 Automatic calibration of sipping volume Automatic adjustment of sipping time Facility for air purge in between 2 samples to avoid carry over 3 7 Quality Control At least 2 controls per test 3 8 Programme Levey Jennings plot optional High Low flags 3 9 Flow Cell Metal with quartz window measuring volume of about 25ul Temperature control by Peltier element
36. c domain through no fault of that Party 23 3 2 Can be proven to have been possessed by that Party at the time of disclosure and which was not previously obtained directly or indirectly from the other Party or 23 3 3 Otherwise lawfully becomes available to that Party from a third party that has no obligation of confidentiality The provisions of this Article 23 shall survive completion or termination for whatever reason of this Contract 24 Force Majeure 24 1 Force majeure as used herein means any unforeseeable and irresistible act of nature any act of war whether declared or not invasion revolution insurrection or any other acts of a similar nature or force provided that such acts arise from causes beyond the control and without the fault or negligence of the Vendor The Vendor acknowledges and agrees that with respect to any obligations under the Contract that the Vendor must perform or for any areas in which UNOPS is engaged in preparing to engage in or disengaging from any peacekeeping humanitarian or similar operations any delays or failure to perform such obligations arising from or relating to harsh conditions within such 61 areas or to any incidents of civil unrest occurring in such areas shall not in and of itself constitute force majeure under the Contract 24 2 In the event of and as soon as possible after the occurrence of any cause constituting force majeure the Vendor shall give n
37. chased is HIV AIDS Lab Equipments as mentioned in Section II Schedule of Requirement Source of Funds The UNOPS Myanmar as PR has received a grant from the Global Fund towards the cost of the Myanmar HIV AIDS Control Program and intends to apply part of the proceeds of this grant to payments under the contract for which this invitation is issued Fraud and Corruption It is UNOPS policy to require that Bidders suppliers and contractors and their subcontractors under UNOPS contracts observe the highest standard of ethics during the procurement and execution of such contracts In pursuance of this policy UNOPS a defines for the purposes of this provision the terms set forth below as follows i bribery is the act of unduly offering giving receiving or soliciting anything of value to influence the process of procuring goods or services or executing contracts ii extortion or coercion is the act of attempting to influence the process of procuring goods or services or executing contracts by means of threat of injury to person property or reputation iii fraud is the misrepresentation of information or facts for the purpose of influencing the process of procuring goods or services or executing the contracts to the detriment of UNOPS or other participants iv collusion is the agreement between Bidders designed to result in bids at artificial prices that are not competitive b will reject a proposal to award a contract
38. clarification during bid evaluation Name Surname Tel Number direct Email address direct PS This person must be available during the next two weeks following receipt of bid 26 4 Joint Venture Partner Information Form The Bidder shall fill in this Form in accordance with the instructions indicated below Date insert date as day month and year of Bid Submission ITB No insert number of bidding process Page of 1 Bidder s Legal Name insert Bidder s legal name 2 JV s Party legal name insert JV s Party legal name 3 JV s Party Country of Registration insert JV s Party country of registration 4 JV s Party Year of Registration insert JV s Part year of registration 5 JV s Party Legal Address in Country of Registration insert JV s Party legal address in country of registration 6 JV s Party Authorized Representative Information Name insert name of JV s Party authorized representative Address insert address of JV s Party authorized representative Telephone Fax numbers insert telephone fax numbers of JV s Party authorized representative Email Address insert email address of JV s Party authorized representative 7 Attached are copies of original documents of check the box es of the attached original documents Articles of Incorporation or Registration of firm named in 2 above in accordance with
39. ct of the price of the Bid Failure of the Bidder to comply with the request may result in the rejection of its Bid c shall correct arithmetical errors on the following basis e If there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity the unit price shall prevail and the line item total shall be corrected unless in the opinion of UNOPS there is an obvious misplacement of the decimal point in the unit price in which case the line item total as quoted shall govern and the unit price shall be corrected e if there is an error in a total corresponding to the addition or subtraction of subtotals the subtotals shall prevail and the total shall be corrected and e if there is a discrepancy between words and figures the amount in words shall prevail unless the amount expressed in words is related to an arithmetic error in which case the amount in figures shall prevail subject to a and b above If the Bidder that submitted the lowest evaluated Bid does not accept the correction of errors its Bid shall be rejected and its Bid Security may be forfeited Preliminary Examination of Bids UNOPS shall examine the bids to confirm that all documents and technical documentation requested in Instructions to Bidders Clause 11 have been provided and to determine the completeness of each document submitted Examination of Terms and Conditions and Technical Evaluation UNO
40. ct to a materially adverse change in its financial condition that threatens to endanger or otherwise substantially affect the ability of the Vendor to perform any of its obligations under the Contract or 20 1 14 the Vendor assigns the Contract without UNOPS consent The Vendor shall be bound to compensate UNOPS for all damages and costs including but not limited to all costs incurred by UNOPS in any legal or non legal proceedings as a result of any of the events specified in Article 20 1 above and resulting from or relating to a termination of the Contract even if the Vendor is adjudged insolvent The Vendor shall immediately inform UNOPS of the occurrence of any of the events specified in Article 20 1 above and shall provide UNOPS with any information pertinent thereto The provisions of this Article are without prejudice to any other rights or remedies of UNOPS under the Contract including any right to terminate the Contract Upon the occurrence of one of the events included in Article 20 1 3 to Article 20 1 13 UNOPS shall be entitled to terminate the Contract immediately 21 Remedies For Default 21 1 In case of failure by the Vendor to perform according to this Contract including but not limited to failure to obtain necessary export licenses or to make delivery of all of the Goods by the agreed delivery date after giving the Vendor written notice to perform and without prejudice to any other rights or remedies ava
41. e 2 no Hot Plate 1500 KW Syringe holder for 2 5 amp 10 ml syringes Suitable Timer Mechanical for 60 minute duration TST Control emulating indicator colour change from yellow to purple blue for 200 cycles 5 Environmental factors 5 1 Certified to be meeting the specifications by a National Accredited Lab and adhering Yes No to pressure safety norms 5 2 The unit shall be capable of being stored continuously in ambient temperature of 0 Yes No 50deg C and relative humidity of 15 90 5 3 The unit shall be capable of operating continuously in ambient temperature of 10 Yes No 40deg C and relative humidity of 15 90 6 Power Supply 6 1 Power input to be 220 240VAC 50Hz Yes No 7 Standards Safety and Training 7 1 Comprehensive training for lab staff and support services with all precautionary steps Yes No 7 2 Should be FDA CE UL or BIS approved product Yes No 50 UNOPS 8 Documentation to be supplied alongwith the bid 8 1 Copy of User Technical Maintenance manuals to be supplied in English 8 2 Type testing Certificate of calibration and inspection by any Govt Accredited Lab 8 3 List of Equipments available for providing calibration and routine maintenance support as per manufacturer documentation in service technical manual 8 4 List of important spare parts and accessories with their part number and costing 8 5 Log book with instructions for daily weekly monthly and quarterly maintenance
42. e UNOPS if they disagree The specifications are the minimum requirements for the products Products offered must meet or exceed all requirements herein The products shall conform in strength quality and workmanship to the accepted standards of the relevant industry Modifications of or additions to basic standard products of less size or capability to meet these requirements will not be acceptable Clarification of Bidding Documents A prospective Bidder requiring any clarification of the Bidding Documents shall contact UNOPS in writing at procurementinoc unops org UNOPS will respond in writing to any request for clarification provided that such request is received no later than 7 days prior to the deadline for submission of bids UNOPS shall forward copies of its response to all those who have acquired the Bidding Documents directly from it including a description of the inquiry but without identifying its source Amendment of Bidding Documents At any time prior to the deadline for submission of bids UNOPS may amend the Bidding Documents by issuing amendment Any amendment issued shall be part of the Bidding Documents and shall be communicated in writing to all who have obtained the Bidding Documents directly from UNOPS lis Wi gt ne 8 3 9 1 10 10 1 11 12 J UNOPS To give prospective Bidders reasonable time in which to take an amendment into account in preparing their bids UNOPS may at its discretion
43. e at the moment We cannot meet the requested specifications We cannot offer the requested type of packing We can only offer FCA prices The information provided for quotation purposes is insufficient Your ITB is too complicated Insufficient time is allowed to prepare a quotation We cannot meet the delivery requirements We cannot adhere to your terms and conditions please specify payment terms request for performance security etc We do not export Our production capacity is currently full We are closed during the holiday season We had to give priority to other clients requests We do not sell directly but through distributors We have no after sales service available The person handling the bids is away from the office Others please specify We would like to receive future ITBs for this type of goods We don t want to receive ITBs for this type of goods If UNOPS has questions to the bidder concerning this NO BID UNOPS should contact Mr Ms phone email who will be able to assist 21 2 Check List Form Please fill in and include with your Bid Activity Yes No NA Page No in your Bid Remark Have you duly completed as all the Bidding Forms provided in Section II i e Bid No bid Confirmation Bidder Information Joint Venture Partner Information and associated documents as per Instructions to Bidders Sub Clause 4
44. e in fluid Should have the facility for automatic re run of the sample 3 15 Should be complete with Autoloader for continuous loading Yes No 3 16 Should have memory to store 10 000 patient data Yes No 4 System Configuration Accessories spares and consumables 4 1 System as specified Yes No 4 2 Reagents and printer paper for at least 1000 test should be provided Yes No 5 Environmental factors 5 1 The unit shall be capable of being stored continuously in ambient temperature of 0 Yes No 50deg C and relative humidity of 15 90 5 2 Thu unit shall be capable of operating in ambient temperature of 20 30 deg C and Yes No relative humidity of less than 70 6 Power Supply 6 1 Power input to be 220 240V AC 50Hz fitted with Indian plug Yes No 6 2 Resettable over current breaker shall be fitted for protection Yes No 6 3 Voltage corrector stabilizer of appropriate ratings meeting ISI Specifications Input Yes No 160 260 V and output 220 240 V and 50 Hz 6 4 Suitable UPS with maintenance free batteries for minimum one hour back up should Yes No be supplied with the system 44 UNOPS 7 Standards Safety and Training 7 1 Should be compliant to ISO 13485 Quality systems Medical devices Particular requirements for the application of ISO 9001 applicable to manufacturers and service providers that perform their own design activities 7 2 Should be compliant with IEC 61010 1 or any international equivalent eg EN UL 61010 covering
45. e in the prices or substance of the Bid shall be sought offered or permitted Responsiveness of Bids UNOPS s determination of a bid s responsiveness is to be based on the contents of the bid itself A substantially responsive Bid is one that conforms to all the terms conditions and specifications of the Bidding Documents without material deviation reservation or omission A material deviation reservation or omission is one that a affects in any substantial way the scope quality or performance of the Goods and Related Services specified in the Contract or b limits in any substantial way inconsistent with the Bidding Documents UNOPS s rights or the Bidder s obligations under the Contract or c if rectified would unfairly affect the competitive position of other Bidders presenting substantially responsive bids UNOPS considers material deviation to include but not to be limited to the following situations d During preliminary examination of bids verification of formal criteria e Lack of proper bid securities in terms of change in the wording not consistent with the prescribed format amount or validity period e Absence of bid form change in the wording not consistent with the prescribed format or lack of signature of key portions of the bid form e The Bidder does not accept important Contract conditions i e related to Performance Security Warranty Force Majeure Applicable Law Delivery Schedule
46. e places shall be treated as confidential and shall be delivered only to UNOPS authorized officials on completion of work under the Contract 18 Changes UNOPS may at any time by written instruction vary the general scope of this Contract by twenty percent 20 above or below the original Contract price If any such change causes an increase or decrease in the price of or the time required for performance pursuant to this Contract an equitable adjustment shall be made in the Contract price or delivery schedule or both and the Contract shall be either amended or terminated and reissued accordingly Any claim by the Vendor for adjustment under this paragraph 58 must be asserted within thirty 30 days from the date of receipt by the Vendor of the notification of change providing however that UNOPS may at its sole discretion receive and act upon any such claim asserted at any time prior to final payment under this Contract Failure to agree to any adjustments shall be a controversy within the meaning of Article 33 However nothing in this Article shall excuse the Vendor from proceeding with the Contract as changed No modification of or change in the terms of this Contract shall be valid or enforceable against UNOPS unless it is in writing and signed by a duly authorized official of UNOPS 19 Termination For Convenience 19 1 UNOPS may upon notice to the Vendor terminate this Contract in whole or in part
47. e request shall not be required or permitted to modify its bid Bid Security A Bid Security as part of the Bidder s bid shall be required The Bid Security shall be in original in favour of UNOPS 138 Sunder Nagar New Delhi in the amount which shall not be less than 2 TWO PERCENT of the total price quoted for the schedule and denominated in a freely convertible currency and shall a at the Bidder s option be in the form of either a bank guarantee from a banking institution as per the form included in Section II Bidding Forms or a demand draft cashier s cheque or irrevocable cheque certified by a banking institution In the event of Bidders submitting the Bid Security in the form of a cheque or demand draft such documents shall be accompanied by a signed statement from the issuing bank on its letterhead indicating the validity period and confirming irrevocability of the cheque or demand draft during the required validity period b be issued by a reputable institution selected by the Bidder Reputable banking institutions have to be banks certified by the Central bank of the country to operate as commercial bank c be payable promptly upon written demand by UNOPS in case the conditions listed in Instructions to Bidders Clause 21 5 are invoked 10 UNOPS 21 3 21 4 21 5 21 6 22 22 1 22 2 22 3 23 23 1 d remain valid for a period of 28 days beyond the validity period of the bids as ext
48. e with the requirements of the Contract but only if such Goods were ordered requested or otherwise provided prior to the Vendor s receipt of notice of termination from UNOPS 23 Confidentiality 23 1 23 2 23 3 23 4 UNOPS and the Vendor its agents employees subcontractors and servants shall keep confidential and shall not without the written consent of the other Party hereto divulge to any third party any documents data or other information furnished directly or indirectly by the other Party hereto in connection with the Contract whether such information has been furnished prior to during or following completion or termination of the Contract Notwithstanding the above the Vendor may furnish to its subcontractor such documents data and other information it receives from UNOPS to the extent required for the subcontractor to perform its work under the Contract in which event the Vendor shall obtain from such subcontractor an undertaking of confidentiality similar to that imposed on the Vendor UNOPS shall not use such documents data and other information received from the Vendor for any purposes unrelated to the Contract Similarly the Vendor shall not use such documents data and other information received from UNOPS for any purpose other than the performance of the Contract The obligation of a Party under the two foregoing paragraphs shall not apply to information that 23 3 1 Now or hereafter enters the publi
49. ecified in the Contract 20 1 2 the Vendor fails to perform any other obligation under the Contract 20 1 3 the Vendor in the judgment of UNOPS has engaged in fraud and corruption as described in clauses 26 2 and 26 3 in competing for or in executing the present Contract 20 1 4 the Vendor breaches the warranty regarding mines set forth in Article 13 2 20 1 5 the Vendor breaches the warranty regarding sexual exploitation set forth in Article 13 3 20 1 6 the Vendor breaches the warranty regarding Fundamental Principles and Rights at Work set forth in Article 13 4 20 1 7 the Vendor attempts to offer any direct or indirect benefit arising from or related to the performance of the Contract or the award thereof to any representative official employee or other agent of UNOPS or any organization of the United Nations system 59 20 2 20 3 20 4 20 1 8 the Vendor is adjudged bankrupt or is liquidated or becomes insolvent applies for moratorium or stay on any payment or repayment obligations or applies to be declared insolvent 20 1 9 the Vendor is granted a moratorium or a stay or is declared insolvent 20 1 10 the Vendor makes an assignment for the benefit of one or more of its creditors 20 1 11 a receiver is appointed on account of the insolvency of the Vendor 20 1 12 the Vendor offers a settlement in lieu of bankruptcy or receivership 20 1 13 UNOPS reasonably determines that the Vendor has become subje
50. ended if applicable in accordance with Instructions to Bidders Clause 20 2 Any bid not accompanied by a substantially responsive Bid Security in accordance with Instructions to Bidders Sub Clause 21 2 shall be rejected by UNOPS as non responsive The Bid Security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder s furnishing of the Performance Security pursuant to Instructions to Bidders Clause 44 The Bid Security may be forfeited a if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Submission Form except as provided in Instructions to Bidders Sub Clause 20 2 or b ifthe successful Bidder fails to G sign the Contract in accordance with Instructions to Bidders Clause 43 Gi furnish a Performance Security in accordance with Instructions to Bidders Clause 44 iii accept the arithmetical correction in accordance with Instructions to Bidders Clause 33 The Bid Security of a joint venture JV must be in the name of the JV that submits the bid If the JV has not been legally constituted at the time of bidding the Bid Security shall be in the names of all future partners as named in the letter of intent mentioned in Section II Bidding Forms JV Partner Information Form Item 4 Format and Signing of Bid The Bidder shall prepare one original of the documents comprising the bid as described in Instructions to Bidders Clause 11 and clearly m
51. extend the deadline for the submission of bids C Preparation of Bids Cost of Bidding The Bidder shall bear all costs associated with the preparation and submission of its bid Language of Bid The Bid as well as all correspondence and documents relating to the bid exchanged by the Bidder and UNOPS shall be written in English language Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages into English Spanish or French language in which case for purposes of interpretation of the Bid such translation shall govern Documents Comprising the Bid The Bid shall comprise the following a Bid Submission Form and the applicable Price Schedules in accordance with Instructions to Bidders Clauses 12 14 and 15 b Bid Security in accordance with Instructions to Bidders Clause 21 c documentary evidence in accordance with Instructions to Bidders Clause 16 establishing the Bidder s eligibility to bid d documentary evidence in accordance with Instructions to Bidders Clause 17 that the Goods and Related Services to be supplied by the Bidder are of eligible origin e documentary evidence in accordance with Instructions to Bidders Clauses 18 and 30 that the Goods and Related Services conform to the Bidding Documents f documentary evidence in accordance with Instructions to Bidders Clause 19 establishing the Bidde
52. g the course of the performance of the Contract and the Vendor acknowledges and agrees that such products documents and other materials constitute works made for hire for UNOPS 17 2 To the extent that any such intellectual property or other proprietary rights consist of any intellectual property or other proprietary rights of the Vendor i that pre existed the performance by the Vendor of its obligations under the Contract or ii that the Vendor may develop or acquire or may have developed or acquired independently of the performance of its obligations under the Contract UNOPS does not and shall not claim any ownership interest thereto and the Vendor grants to UNOPS a perpetual license to use such intellectual property or other proprietary right solely for the purposes of and in accordance with the requirements of the Contract 17 3 At the request of UNOPS the Vendor shall take all necessary steps execute all necessary documents and generally assist in securing such proprietary rights and transferring or licensing them to UNOPS in compliance with the requirements of the applicable law and of the Contract 17 4 Subject to the foregoing provisions all maps drawings photographs mosaics plans reports estimates recommendations documents and all other data compiled by or received by the Vendor under the Contract shall be the property of UNOPS shall be made available for use or inspection by UNOPS at reasonable times and in reasonabl
53. g the period of execution of the contract if provided in the bid Comparison of Bids UNOPS shall compare all substantially responsive bids to determine the lowest priced technically compliant offer in accordance with Instructions to Bidders Clause 36 Bid comparison will be made on the total CPT cost delivered at Myanmar Sea Port Post Qualification Assessment UNOPS shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid has the experience and financial amp production capability to perform the Contract satisfactorily An affirmative determination shall be a prerequisite for award of the Contract to the Bidder A negative determination shall result in disqualification of the bid in which event UNOPS shall proceed to the next lowest evaluated bid to make a similar determination of that Bidder s capabilities to perform satisfactorily After determining the lowest priced substantially compliant offer in accordance with Instructions to Bidders Sub Clause 37 1 UNOPS shall carry out the post qualification of the Bidder and its manufacturer in accordance with Instructions to Bidders Clause 38 using only the requirements specified Requirements not included in the text below shall not be used in the evaluation of the Bidder s qualifications That the Bidder is represented by an Agent in the country equipped and able to carry out the Supplier s after
54. grees that 1 1 1 2 1 3 Pursuant inter alia to the Charter of the United Nations and the Convention on the Privileges and Immunities of the United Nations the United Nations including its subsidiary organs has full juridical personality and enjoys such privileges and immunities as are necessary for the independent fulfilment of its purposes The Vendor shall have the legal status of an independent Contractor vis a vis UNOPS and nothing contained in or relating to the Contract shall be construed as establishing or creating between the Parties the relationship of employer and employee or of principal and agent The officials representatives employees or subcontractors of each of the Parties shall not be considered in any respect as being the employees or agents of the other Party and each Party shall be solely responsible for all claims arising out of or relating to its engagement of such persons or entities If the Vendor is a joint venture consortium or association all of the Parties shall be jointly and severally liable to UNOPS for the fulfilment of the provisions of the Contract and shall designate one party to act as a leader with authority to bind the joint venture consortium or association The composition or the constitution of joint venture consortium or association shall not be altered without the prior consent of UNOPS 2 Definitions 2 1 2 2 GOODS AND SERVICES Goods are hereinafter deemed to include
55. he Bidder insert Bidder s name and the manufacturers insert manufacturer s names whose products are being offered by the Bidder against this Invitation to Bid in the last 5 Five years The following instances of previous past performance have resulted in adverse actions taken against the Bidder insert Bidder s name and the manufacturers insert manufacturer s names whose products are being offered by the Bidder in the last 5 Five years Such adverse actions included indicate date and reasons for adverse actions and result of adverse actions i e suspension or cancellation of manufacturing license by regulatory authorities product recalls blacklisting debarment from bidding etc Signature Name Designation with stamp____ Date 34 EN a 1 2 UNOPS Section III Schedule of Requirements Contents Page No List of Goods and Delivery Schedule 36 Technical Specifications 38 35 Schedule of Requirement Schedule Number Product detail Unit TOTAL QUANTITY Biochemical Analyzer Automatic Number 1 2 Biochemical Analyzer Semi Number 3 Automatic 3 Electric Centrifuge Number 6 4 Hematological Analyzer Number 5 5 Spectrophotometer Number 1 6 Autoclave 21 L Number 8 Quantity and Delivery schedule for each Sub Recipients SRs Schedule 1 Biochemical Analyzer Automatic Name of the SR Sub Recipients
56. he Party s operations provided that 28 1 1 Such reorganization is not the result of any bankruptcy receivership or other similar proceedings and 28 1 2 Such reorganization arises from a sale merger or acquisition of all or substantially all of the Vendor s assets or ownership interests and 28 1 3 The Vendor promptly notifies UNOPS of such assignment or transfer at the earliest opportunity and 28 1 4 The assignee or transferee agrees in writing to be bound by all of the terms and conditions of the Contract and such writing is promptly provided to UNOPS following the assignment or transfer 28 2 However should the Vendor become insolvent or should control of the Vendor change by the virtue of insolvency UNOPS may without prejudice to any other right or remedy terminate this Contract in accordance with Article 20 The failure by UNOPS to exercise any rights available to it whether under the Contract or otherwise shall not be deemed for any purposes to constitute a waiver by UNOPS of any such right or any remedy associated therewith and shall not relieve the Vendor of any of its obligations under the Contract 30 Non Exclusivity Unless otherwise specified in the Contract UNOPS shall have no obligation to purchase any minimum quantities of Goods from the Vendor and UNOPS shall have no limitation on its right to obtain Goods of the same kind quality and quantity or to obtain any services of the kind described in the
57. ilable to UNOPS UNOPS may exercise one or several of the remedies listed in Article 10 1 22 Consequences Of Termination 22 1 In the event of any termination of the Contract upon receipt of notice of termination by UNOPS the Vendor shall except as may be directed by UNOPS in the notice of termination or otherwise in writing 22 1 1 Take immediate steps to bring to a close in a prompt and orderly manner the performance of any obligations under the Contract including but not limited to fulfilling any outstanding orders for Goods under the Contract and in doing so reduce expenses to a minimum 22 1 2 Place no further orders for Goods or other materials except as UNOPS and the Vendor agree in writing are necessary to fulfil any outstanding order or to complete any portion of the Contract that has not been terminated 22 1 3 Transfer title and deliver to UNOPS any Goods remaining to be 60 22 2 delivered as stipulated in the notice of termination and 22 1 4 Take any other action that may be necessary or that UNOPS may direct in writing for the protection and reservation of any property whether tangible or intangible related to the Contract that is in the possession of the Vendor and in which UNOPS has or may be reasonably expected to acquire an interest In the event of any termination of the Contract UNOPS shall not be liable to pay the Vendor except for those Goods delivered to UNOPS in accordanc
58. ints per hour with ISE Na K Cl Yes No 3 4 Output Port RS 232 Serial Port USB Port Yes No 3 5 System Open System Yes No 3 6 Date Processor Pentium computer with instrument operating and data management Yes No software windows Operating System min 10 GB hard disk CD ROM 12 colour monitor Laser printer Storage of 100 000 patients data 3 7 Reagents Start up reagent packs Yes No 3 8 Accessories Deionizer with suitable water output capacity Yes No 3 9 ISE Electrodes for Na K and Cl measurements Yes No 3 10 On board menu of over 50 tests Yes No 3 11 Calibrator Controls Positioning on Sample or Reagent Tray Yes No 3 12 Realtime viewing of the workflow Yes No 39 UNOPS 3 13 Sample system Capacity 6 racks with 10 sample positions for tubes or cups Facility for primary tube loading and also for sample cup loading Continuous loading of Sample Specimen Serum Plasma Urine CSF Whole Blood Homogeneous Fluids After initial loading of at least 60 samples continuous loading afterwards Automatic sample dilution 3 14 Sample volume 2 300 microlitres 3 15 Reagent volume 2 600 microliters 3 16 Reagent storage On board refrigerated chamber should accommodate gt 40 Reagent bottles 3 17 Incubator Protected water dry bath at 37 deg C 3 18 Distilled water tank 10 liters 3 19 Optical Linearity 2 5 A at 340 mm and 3 0 at other wavelengths 3 20 Cuvettes Hard glass polystyrene strain and scratch re
59. iod till the end of the life of the equipment Add clause GCC 37 Notices The Purchaser s addresses for notice purposes is India Operations Centre IPO United Nations Office for Project Services UNOPS 138 Sunder Nagar New Delhi 11003 India Fax 91 11 24328400 401 Tel 91 11 30417400 500 Email procurementinoc unops org The Supplier s address for notice purposes is 68 UNOPS Section VI Contract Forms Table of Forms Page No 1 Contract Form 70 2 Performance Security 71 69 UNOPS 1 Contract Form In the event of a Contract the successful Bidder shall receive this form duly filled Purchase Order No Project No P O DATE IMPORTANT All shipments invoices and correspondence must show PURCHASE ORDER and PROJECT NUMBERS SHIP BY CONSIGNEE VENDOR No Attn Attn Tel Tel Fax Fax DELIVERY TERMS INCOTERMS 2010 PAYMENT TERMS ITEM DESCRIPTION QTY U M eai a 1 2 Special Terms and Conditions A This purchase order is subject to our Invitation to Bid Ref No XXXXX dated XXXXX and according to your offer dated B Notify Party C Final Destination D Other information if any E Attachments General Conditions for Goods Packing and Shipping Instructions others if any CURRENCY GRAND TOTAL Date Queries should be addressed to Buyer Name Title Tel ON BEHALF OF UNO
60. ising out of the Contract or the breach termination or invalidity thereof Where the Parties wish to seek such an amicable settlement through conciliation the conciliation shall take place in accordance with the Conciliation Rules then obtaining of the United Nations Commission on International Trade Law UNCITRAL or according to such other procedure as may be agreed between the Parties in writing 33 Arbitration Any dispute controversy or claim between the Parties arising out of the Contract or the breach termination or invalidity thereof unless settled amicably under the preceding article within sixty 60 days after receipt by one Party of the other Party s written request for such amicable settlement shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining For all evidentiary questions the arbitral tribunal shall be guided by the Supplementary Rules Governing the Presentation and Reception of Evidence in International Commercial Arbitration of the International Bar Association 28 May 1983 edition The arbitral tribunal shall be empowered to order the return or destruction of Goods or any property whether tangible or intangible or of any confidential information provided under the Contract order the termination of the Contract or order that any other protective measures be taken with respect to the Goods services or any other property whether tangible or intangible
61. le to all Bidders upon request As soon as a contract award has been approved by all parties the results will be posted on http www unops org english whatweneed Pages Contractawards aspx 8 Please acknowledge receipt of this ITB by returning Form 1 see Section II Bidding Forms as far in advance of the bid opening date as possible to email address procurementinoc unops org indicating whether or not you intend to submit a bid If you are declining to bid please state the reasons on the form in order for UNOPS to improve its effectiveness in future invitations Pre cleared by Approved by Murtada Sesay Sonam Yangchen Rana Senior Procurement amp Director INOC New Delhi Supply chain officer Procurement Advisor Date 26 August 2011 Summary Sheet ITB Number UNOPS IPO MMOC HIV AIDS Lab Equip GFATM 24 2011 Subject Procurement of HIV AIDS Lab equipments Project National HIV AIDS Control Programme Donor GFATM Bid Validity Up to120 days beyond the deadline for submission of bids Validity of Bid Security Up to 28 days beyond the bid validity Delivery term CPT Port of Entry Myanmar Installation and Commissioning Within 2 weeks of customs clearance Deadline for request for any clarifications from UNOPS IPO 1200 hrs IST September 09 2011 Last date on which clarifications are issued by UNOPS IPO 1700 hrs IST September 14 2011 Deadline for submission
62. livery of the Goods and within the time for delivery of the Goods specified in the Contract All manuals instructions displays and any other information relevant to the Goods shall be in the English language unless otherwise specified in the Contract Unless specifically stated in the Contract including in any INCOTERMS 2010 the entire risk of loss theft damage to or destruction of the Goods shall be borne exclusively by the Vendor until physical delivery of the Goods to UNOPS in accordance with the terms of the Contract The Vendor shall provide to UNOPS such shipment documentation including without limitation bills of lading airway bills and commercial invoices as are specified in the Contract or otherwise as are customarily utilized in the trade Delivery of the Goods shall not be deemed in itself as constituting acceptance of the Goods by UNOPS 8 Inspection Of The Goods 8 1 All goods shall be subject to inspection and testing by UNOPS or its designated representatives to the extent practicable at all times and places including the period of manufacture and in any event prior to final acceptance by UNOPS 8 2 If any inspection or test is made on the premises of Vendor or its supplier the Vendor without additional charge shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors in the performance of their duties All inspection and tests on the premises of the Vendor or its su
63. ltage corrector stabilizer of appropriate ratings meeting ISI Specifications Input Yes No 160 260 V and output 220 240 V and 50 Hz 7 Standards Safety and Training 7 1 The supplier should be ISO certified for quality standards Yes No 7 2 Should be FDA CE UL or BIS approved product Yes No 73 Should comply with IEC TR 61010 3 02 Safety requirements for electrical Yes No equipment for measurement control and laboratory use Part 3 020 Conformity verification report for IEC 61010 2 020 1992 Particular requirements for laboratory centrifuges 71 4 Comprehensive warranty for 2 years and 5 years AMC after warranty Yes No 42 UNOPS 8 Documentation 8 1 User Technical Maintenance manuals to be supplied in English 8 2 Certificate of calibration and inspection from manufacturer 8 3 List of Equipments available for providing calibration and routine Preventive Maintenance Support as per manufacturer documentation in service technical manual 8 4 List of important spare parts and accessories with their part number and costing 8 5 Log book with instructions for daily weekly monthly and quarterly maintenance checklist Yes No Yes No Yes No Yes No Yes No 43 UNOPS Schedule 3 Hematological Analyzer Specifications PI Fill in 1 Description of Function 1 1 Automated Hematology Analyzer is used to count various types of blood cells and Yes No measure associated parameter in the blood 2 Opera
64. monstrate that it meets the following experience requirement s 1 The bidder must have manufactured and supplied specific Goods to the extent of at least 80 of the quantity as mentioned under Schedule of Requirements during any one of the last three years and should be in use satisfactorily with no adverse report Bidders shall invariably furnish documentary evidence Client s certificate in support of the satisfactory operation of the goods as specified above 2 Bidder should be in continuous business of manufacturing supplying and providing sale services of specific equipments during the last 3 years prior to bid opening Details of experience and past performance of the bidder on Equipments offered within the past three years and details of current contracts in hand and other commitments suggested Performa given in Section II Bid Forms 3 Details and experience of the agent in Myanmar equipped to perform after sales service 4 ISO 9001 certificate issued by a third party authorized agency 5 A detailed description of the Goods essential technical and performance characteristics 6 The bidder shall furnish data to support that he has the financial and production capacity to perform the contract and complete the supplies within the stipulated delivery period 16 B a b c d 7 The bidder should clearly confirm that all the facilities exist in his factory for inspection and testing and these will be made
65. n ba The delivery term is CPT Port of Entry Myanmar Cargo Insurance will be arranged by UNOPS The prices charged for the Goods supplied and the related Services performed shall not be adjustable The details of shipping and or other documents to be furnished by the Supplier are The supplier shall send an advance notification of arrival of Goods along with the Scanned copy of following shipping documents to UNOPS Myanmar Office and a copy to UNOPS India Office and consignee at least 10 days prior to arrival of goods by email Originals shall accompany the shipment 1 Two original Commercial invoice indicating as consignee one original to be sent to Consignee along with the shipment and one to UNOPS India Office for payment 2 AWB Bill of lading 3 Packing list identifying contents of each package 4 Supplier s Certificate of Origin 5 Certificate of Inspection furnished to Supplier by the nominated agency where inspection is required and 6 Dispatch Clearance Certificate issued by UNOPS 7 Any other additional procurement specific document s required for delivery payment purposes Any delivery date or time specified in the Purchase Order shall be of the essence and failure to deliver within the time promised or specified shall enable The UNOPS to release himself from any obligation to accept or pay for the Goods and or to cancel all or part of the Purchase Order wi
66. n are Discounts If our bid is accepted the following discounts shall apply Specify in detail each discount offered and the specific item of the Schedule of Requirements to which it applies Methodology of Application of the Discounts The discounts shall be applied using the following method Specify in detail the method that shall be used to apply the discounts Our bid shall be valid for the period of time specified in Instructions to Bidders Sub Clause 20 1 from the date fixed for the bid submission deadline in accordance with Instructions to Bidders Sub Clause 24 1 and it shall remain binding upon us and may be accepted at any time before the expiration of that period If our bid is accepted we commit to obtain a performance security in accordance with Instructions to Bidders Clause 44 and GCC Clause 12 for the due performance of the Contract We including any subcontractors or suppliers for any part of the contract have nationality from countries insert the nationality of the Bidder including that of all parties that comprise the Bidder if the Bidder is a JV and the nationality each subcontractor and supplier We have no conflict of interest in accordance with Instructions to Bidders Sub Clause 4 2 28 y UNOPS i Our firm its affiliates or subsidiaries including any subcontractors or suppliers for any part of the contract has not been declared ineligible by UNOPS in accordance with Instructions to Bidders
67. n the Contract shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security In that event UNOPS may award the Contract to the next lowest evaluated Bidder whose offer is substantially responsive and is determined by UNOPS to be qualified to perform the Contract satisfactorily 19 MEEN WEN SE wa a a UNOPS Section II Bidding Forms Table of Forms Bid No Bid Confirmation Form Check List Form Bidder Information Form Joint Venture Partner Information Form Bid Submission Form Price Schedule Form Bid Security Bank Guarantee Form Performance Statement Form No Adverse Action Confirmation Form Page No 21 22 23 27 28 30 32 33 34 20 1 Bid No Bid Confirmation Form Complete this page and return it prior to bid opening if you do not intend to bid Date To UNOPS Fax email 91 11 24328400 401 India Procurement Office procurementinoc unops org 138 Sunder Nagar New Delhi 110 003 From Subject ITB UNOPS case no UNOPS IPO MMOC HIV AIDS Lab Equip GFATM 24 2011 Project no 00073811 YES we intend to submit an offer NO we are unable to submit a bid in response to the above mentioned invitation to bid due to the reason s listed below The requested products are not within our range of supply We are unable to submit a competitive offer for the requested products at the moment The requested products are not availabl
68. nal Audit and Investigations Group IAIG as well as with other investigations authorized by the ED and with the UNOPS Ethics Officer during preliminary reviews in line with UNOPS whistle blower policy as and when required Such cooperation shall include but not be limited to the following access to all employees representatives agents and assignees of the vendor as well as production of all documents requested including financial records Failure to fully cooperate with investigations will be considered sufficient grounds to allow UNOPS to repudiate and terminate the contract and to debar and remove the supplier from UNOPS s list of registered vendors Information regarding Bid Protest can be found at http www unops org english whatwedo services procurement Pages Procurementpolicies aspx Bidder shall strictly follow the Global Fund code of conduct as provided in the following link http www theglobalfund org documents business CodeOfConduct pdf Eligible Bidders A Bidder and all parties constituting the Bidder may have the nationality of any country A Bidder shall not have a conflict of interest All Bidders found to have conflict of interest shall be disqualified Bidders may be considered to have a conflict of interest with one or more patties in this bidding process if they i are or have been associated in the past with a firm or any of its affiliates which have been engaged by UNOPS to provide consulting services fo
69. nk transwire code information for Intermediary Bank if applicable Name of Intermediary Bank Address of Intermediary Bank 24 UNOPS e ABA No 9 digits for US banks only SWIFT BIC Code Bank Account No of the beneficiary bank with the intermediary bank i If more than one Intermediary Bank please complete the bottom part twice 2 Expertise of Organization Please fill in Both Manufacturers amp Non Manufacturers as applicable Organization structure e g service provider wholesaler trader manufacturer Years of company experience Areas of expertise of organization Current Licenses if any and Permits with dates numbers and expiration dates Heath Authority Registration Information Production Capacity 3 Quality Assurance Certification International Quality Management System QMS List of other ISO certificates or equivalent certificates Presence and characteristics of in house quality control laboratory 4 Expertise of Staff Total number of staff Number of staff involved in similar supply contracts 25 5 Client Reference List Please provide references such as client details commercial bank details etc Name of company Contact person Telephone E mail 1 2 3 6 Contact details of persons that UNOPS may contact for requests for
70. nts Establishing the Conformity of the Goods and Related Services To establish the conformity of the Goods and Related Services to the Bidding Documents the Bidder shall furnish as part of its Bid the documentary evidence that the Goods conform to the technical specifications and standards specified in Section III Schedule of Requirements The documentary evidence may be in the form of literature drawings or data and shall consist of a detailed item by item description of the essential technical and performance characteristics of the Goods and Related Services demonstrating substantial responsiveness of the Goods and Related Services to the technical specification and if applicable a statement of deviations and exceptions to the provisions of the Schedule of Requirements 19 20 20 1 20 2 21 21 1 21 2 The Bidder shall also furnish a list giving full particulars including available sources and current prices of spare parts special tools etc necessary for the proper and continuing functioning of the Goods for 5 years following commencement of the use of the goods by the Purchaser Standards for workmanship process material and equipment as well as references to brand names or catalogue numbers specified by the Purchaser in the Schedule of Requirements are intended to be descriptive only and not restrictive The Bidder may offer other standards of quality brand names and or catalogue numbers provided that it demon
71. o Yes No Yes No Yes No Yes No Yes No Yes No 40 UNOPS 5 Environmental factors 5 1 Shall meet IEC 60601 1 2 2001 or Equivalent BIS General Requirements of Safety for Electromagnetic Compatibility 5 2 The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 5 3 Thu unit shall be capable of operating in ambient temperature of 20 30 deg C and relative humidity of less than 70 5 4 Complete installation of the system including water input and drainage system has to be installed 6 Power Supply 6 1 Power input 220 240V 50 Hz AC Single phase or 380 400V AC 50 Hz Three phase fitted with appropriate Indian plugs and sockets 6 2 Suitable Servo controlled Stabilizer CVT 6 3 UPS of suitable rating for one hour backup minimum has to be provided 7 Standards Safety and Training 7 1 Certified for meeting IEC 60601 1 4 Medical electrical equipment Part 1 4 General requirements for safety Collateral Standard Programmable electrical medical systems 7 2 Attach original manufacturer s product catalogue and specification sheet Photocopy computer print will not be accepted All technical data to be supported with original product data sheet Please quote page number on compliance sheet as well as on technical bid corresponding to technical specifications 7 3 Electrical safety conforms to standards for electrical safety IEC 60601 IS 134
72. ods or services provided to UNOPS or part thereof with the equivalent or better Goods or services or part thereof that is non infringing or 15 4 3 Refund to UNOPS the full price paid by the UNOPS for the right to have or use such Goods or services or part thereof 16 Liquidated Damages Except under the circumstances of Force Majeure as described under Article 24 if the Vendor fails to deliver any or all of the Goods by the date s of delivery or perform the services tied to the delivery of Goods within the period specified in the Contract UNOPS may without prejudice to any or all its other remedies under the Contract deduct from the Contract price as liquidated damages a sum equivalent to the percentage of 0 3 of the original total Contract price for each day of delay until actual delivery or performance up to a maximum deduction of 10 Once the maximum is reached UNOPS may terminate the Contract pursuant to Article 20 17 Proprietary Rights 17 1 Except as is otherwise expressly provided in writing in the Contract UNOPS shall be entitled to all intellectual property and other proprietary rights including but not limited to patents copyrights and trademarks with regard to products processes inventions ideas know how or documents and other materials which the Vendor has developed for UNOPS under the Contract and which bear a direct relation to or are produced or prepared or collected in consequence of or durin
73. ods shall be made as soon as practicable after delivery but failure to inspect audit and accept or reject goods shall neither relieve the Supplier from responsibility for non conforming Goods nor impose liabilities on The UNOPS therefore The Supplier _ shall maintain a Quality Assurance system to guarantee the quality of the goods All _ records related to this Quality Assurance system and related to the Purchase Order _ shall be kept complete and made available by the Supplier to The UNOPS during the performance pursuant to this Order and for twenty four 24 months thereafter or for such other period as may be specified in this Order The transfer of ownership for Goods shall be made in accordance with the applicable INCOTERMS and at the time of the quantitative and qualitative reception of all the Goods ordered at the agreed place of delivery a Within 15 days issue of Notification of Award the Supplier shall furnish Performance Security to the Purchaser for an amount of 10 of the Contract Price valid up to no less than 60 days after the date of completion of all contractual obligations including warranty obligations b The Performance Security shall be unconditional and irrevocable and in the form _ of either E An unconditional Bank Guarantee je A Demand Draft E A Cashier s Cheque K A Certified Cheque In the event of Vendors submitting the Performance Security in the form of
74. of tenders Tender opening session 14 00 hrs IST GMT 5 30 September 19 2011 14 30 hrs IST GMT 5 30 September 19 2011 Contact person Mr Murtada Sesay murtadas unops org Documents to be enclosed along with the bid Bid form Price schedule Bid security Certificate of incorporation Authorization to sign the bid ISO 9001 certificate Completed JV Form section ID or a letter of intent to enter into such an Agreement as applicable 8 An audited statement of account for past three years Published annual performance report 9 Manufacturer s Authorization form if Bidder is not the manufacturer 10 Documentary evidence that manufacturer whose product is offered is supported by an Agent in Myanmar to take care of the after sales service 11 Past performance details 12 No adverse Action Form Section II 13 List of spare parts that may be required for 5 years and information about there availability in Myanmar AAU ONE Section I Instructions to Bidders Table of Clauses A General 1 Scope of Bid 2 Source of Funds 3 Fraud and Corruption 4 Eligible Bidders 5 B Contents of Bidding Documents 6 Sections of Bidding Documents 7 Clarification of Bidding Documents 8 Amendment of Bidding Documents C Preparation of Bids 9 Cost of Bidding 10 Language of Bid 11 Documents Comprising the Bid 12 Bid Submission Form and Price Schedules 13 Alternative Bids 14 Bid
75. ond address City State Province Country Postal City State Province Country Postal Code Code Country Country Contact Person Phone Alternate Contact Person Phone Name Name Fax Fax Title Title Email Address Email Address B Non Manufacturer INFORMATION Company Name Parent Company name If applicable Web Site URL If applicable Main Street Address SECOND Street Address Please provide purpose of second address Page of pages 23 City State Province Country Postal City State Province Country Postal Code Code Country Country Contact Person Phone Alternate Contact Person Phone Name Name Fax Fax Title Title Email Address Email Address C BANKING INFORMATION Name of Banking Institute Beneficiary Name of Account Name as it appears on account Street Address Branch Name Phone City State Province Country Country Postal Code Zip Bank transwire code information Bank Account Number max 17 digits Account Type Cl Ceding O Sai C Other ABA No 9 digits for US banks only SWIFT BIC Code 8 or 11 digits not applicable to US banks Bank ID e g Transit No BSB No Sort Code BLZ No Branch ID if applicable IBAN Required for European banks Bank Account Currency PLEASE SPECIFY C uss C other Currency of Payment O Oct PLEASE SPECIFY Ba
76. ons to Bidders This guarantee will expire a if the Bidder is the successful Bidder upon our receipt of copies of the contract signed by the Bidder and the performance security issued to you upon the instruction of the Bidder or b if the Bidder is not the successful Bidder upon the earlier of i our receipt of a copy of your notification to the Bidder of the name of the successful Bidder or ii twenty eight days after the expiration of the Bidder s Bid Consequently any demand for payment under this guarantee must be received by us at the office on or before that date This guarantee is subject to the Uniform Rules for Demand Guarantees ICC Publication No 458 signature s 32 Bid no Name of the Firm 8 Performance Statement Form For the period of last three years Date of Opening Order placed by Full address of purchaser Order no amp date Description amp quantity of ordered items Value of Order Date of completion of Delivery As per Actual Contract Remarks indicating reasons of late delivery if any Was the supplies of goods satisfactory Countersigned by and seal of Chartered Accountant To be attached Documentary evidence Signature and seal of the Bidder 33 UNOPS 9 No Adverse Action Confirmation Form This is to certify that delete unwanted option No adverse action has been taken against t
77. or of any confidential information provided under the Contract as appropriate all in accordance with the authority of the arbitral tribunal pursuant to Article 26 Interim Measures of Protection and Article 32 Form and Effect of the Award of the UNCITRAL Arbitration Rules The arbitral tribunal shall have no authority to award punitive damages In addition unless otherwise expressly provided in the Contract the arbitral tribunal shall have no authority to award interest in excess of the London Interbank Offered Rate LIBOR at the date when the claim was referred to arbitration and any such interest shall be simple interest only The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such dispute controversy or claim 34 Privileges And Immunities Nothing in or relating to this Contract shall be deemed a waiver expressed or implied of any of the privileges and immunities of the United Nations of which UNOPS is an integral part 64 Cas W 7S YUNOPS Section V Special Conditions of Contract The following Special Conditions of Contract hereinafter referred to as SCC shall supplement i the General Conditions of Goods hereinafter referred to as GCC Whenever there is a conflict the provisions herein shall prevail over those in the GCC The corresponding clause number of the GCC is indicated in the first colum
78. otice and full particulars in writing to UNOPS of such occurrence or cause if the Vendor is thereby rendered unable wholly or in part to perform its obligations and meet its responsibilities under the Contract The Vendor shall also notify UNOPS of any other changes in condition or the occurrence of any event which interferes or threatens to interfere with its performance of the Contract Not more than fifteen 15 days following the provision of such notice of force majeure or other changes in condition or occurrence the Vendor shall also submit a statement to UNOPS of estimated expenditures that will likely be incurred for the duration of the change in condition or the event On receipt of the notice or notices required hereunder UNOPS shall take such action as it considers in its sole discretion to be appropriate or necessary in the circumstances including the granting to the Vendor of a reasonable extension of time in which to perform any obligations under the Contract 24 3 If an event of force majeure exists and the Vendor fails within seven 7 days of such event to give notice in writing to UNOPS pursuant to Article 24 2 and if the Vendor is rendered permanently unable wholly or in part by reason of force majeure to perform its obligations and meet its responsibilities under the Contract UNOPS shall have the right to suspend or terminate the Contract on the same terms and conditions as are provided for in Article 19 except that the
79. pplier shall be performed in such a manner as not to unduly delay or disrupt the ordinary business activities of the Vendor or supplier 8 3 Neither the carrying out of any inspections of the Goods nor any failure to undertake any such inspections shall relieve the Vendor of any of its warranties or the performance of any obligations under the Contract 9 Acceptance Of Goods Under no circumstances shall UNOPS be required to accept any Goods that do not conform to the specifications of or requirements of the Contract UNOPS may condition acceptance of the Goods upon the successful completion of acceptance tests as may be specified in the Contract or otherwise agreed in writing by the Parties In no case shall UNOPS be obligated to accept any Goods unless and until UNOPS has had a reasonable opportunity to inspect the Goods following delivery of the Goods in accordance with the requirements of the Contract If the Contract provides for UNOPS to issue a written acceptance for the Goods the Goods shall not be deemed accepted 54 unless and until UNOPS in fact provides such written acceptance Payment by UNOPS does not imply acceptance of Goods nor of any related work or services under this Contract 10 Rejection Of Goods 11 Title 10 1 Notwithstanding any other rights of or remedies available to UNOPS under the Contract in case any of the Goods are defective or otherwise do not conform to the specifications or
80. quested for the items being supplied Answers such as see specifications attached are unacceptable Your bid may be considered non compliant unless all questions are answered thoroughly Bidders are NOT allowed to make any change in the Our minimum requirements columns of the comparative data tables below Such changes might disqualify your bid Bidders shall include with their bid any other pertinent information that UNOPS should know in order to evaluate the bid properly 38 Schedule 1 Biochemical Analyzer Automatic Specifications PI Fill in 1 Description of Function 1 1 For analysis of serum plasma urine cerebrospinal fluid CSF haemolysate and Yes No whole blood 2 Operational Requirements 2 1 A discrete patient prioritized automated random access clinical chemistry analyzer Yes No For chemistries immunoglobulin drug assay etc in blood urine fluid with ISE electrolyte analyzer Na K Cl Independent calibration of photometer and electrolyte analysis 3 Technical Specifications 3 1 Analysis Method a Spectrophotometry Colorimetry and turbidimetry b Yes No Potentiometry Direct and indirect 3 2 Optics amp Wavelength range Tungsten Halogen Lamp with Photodiode Sensor Yes No Measurement principle Bichromatic Light Absorbance Automatic wavelength selection by multiposition filter wheel OR holographic grating technology Selections from wavelengths of 340 700 nm 3 3 Throughput 400 and above test po
81. r s qualifications to perform the contract if its bid is accepted Bid Submission Form and Price Schedules The Bidder shall submit the Bid Submission Form and the Price Schedules using the forms furnished in Section II Bidding Forms The Bidder shall submit the Price Schedules for Goods and Related Services according to their origin as appropriate using the forms furnished in Section II Bidding Forms Alternative Bids Alternative Bids will not be accepted In the event of a supplier submitting more than one Bid the following shall apply a All Bids marked alternative Bids will be rejected and only the base Bid will be evaluated 14 14 1 14 2 14 3 14 4 15 16 17 18 b All Bids will be rejected if no indication is provided as to which Bids are alternative Bids Bid Prices and Discounts The prices and discounts quoted by the Bidder in the Bid Submission Form and in the Price Schedules shall conform to the requirements specified below Unit prices and total prices shall be quoted as specified in Price Schedule included in Section II Bidding Forms Bidders are allowed the option to submit the Bid for any one or more schedules specified in the Schedule of Requirements see Section III and to offer discounts for combined schedules However Bidders shall quote for the complete requirement of Goods and Related Services specified under each schedule on a single responsibility basis Incomplete offers for
82. r own design activities 8 Documentation 8 1 User manual in English 8 2 Service manual in English 8 3 Certificate of calibration and inspection 8 4 Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered 8 5 List of important spares and accessories with their part numbers and cost 8 6 List of Equipment available for providing calibration and routine maintenance support as per manufacturer s documentation in service technical manual 8 7 Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job description of the hospital technician and company service engineer should be clearly specified Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 47 UNOPS Schedule 5 Spectrophotometer Specifications PI Fill in 1 Description of Function 1 1 UV Vis spectroscopy is routinely used in the quantitative determination of solutions of transition metal ions and highly conjugated organic compounds It measures the intensity of light passing through a sample I and compares it to the intensity of light before it passes through the sample Io In a single beam instrument all of the light passes through the sample cell Io
83. r the preparation of the design specifications and other documents to be used for the procurement of the Goods to be purchased under these Bidding Documents or Submit more than one bid in this bidding process except for alternative offers permitted under Instructions to Bidders Clause 13 A Bidder that is under a declaration of ineligibility by UNOPS in accordance with Instructions to Bidders Clause 3 at the date of contract award shall be disqualified Bidders shall not be eligible to submit a bid when at the time of bid submission 1 Suppliers are already suspended by UNOPS or 2 Supplier s names are mentioned in the UN 1267 Terrorist list issued by the Security Council resolution 1267 which establishes a sanctions regime to cover individuals and entities associated with Al Qaida and or the Taliban or 3 Suppliers are suspended by the UN Procurement Division UNPD or 4 Suppliers have been declared ineligible by the World Bank see http www worldbank org debarr Bids may be submitted by a Joint Venture JV In the case of a JV a The duly filled Form 4 Joint Venture Partner Information Form of Section II Bidding Forms must be included with the Bid and b All parties to the JV shall be jointly and severally liable and c The JV shall nominate a Representative who shall have the authority to conduct all businesses for and on behalf of any and all the parties of the JV during the bidding process and 5 1
84. rformance security Add clause 35 Payment 80 Payment shall be made within thirty 30 days after receipt of Goods based on the proof of delivery and the presentation of the Signed Invoice and delivery documents as mentioned in SCC 7 Prices of the Goods shall be as stated in the Purchase Order 20 payment shall be made after satisfactory installation and commissioning of the equipments and on receipt of Consignee s certificate of successful installation Add clause 36 Warranty and After sales service a Warranty Free Comprehensive Maintenance and Repair services including testing amp calibration labour and spares shall be provided by the Supplier during the period of warranty of 3 years after installation The Supplier shall in addition comply with the performance and or consumption guarantees specified under the Contract The Supplier shall provide the Consignee along with the delivery of the Goods the location detailed addresses phone number etc of Service centres as per the list submitted by the Supplier with the Bid They should have spares as detailed available with each centre on replenishment basis i e the spares should be replaced in the inventory within a week of the usage of the same At any point of time the spares parts should be adequate to take care of the warranty obligations and during the life cycle of the equipment The maximum response time for maintenance complain
85. rodynamic compact construction for vibration free performance Yes No 2 2 Table top version Yes No 3 Technical Specifications 3 1 Microprocessor controlled swing out rotor Yes No 3 2 Maximum speed 3 500 4 500 rpm Yes No 3 3 The centrifuge must be capable of generating RCF in excess of 2 000 X g Yes No 3 4 Should be able to spin 8 tubes 13 X 75 mm or 13 X100 mm at a time Yes No 3 5 The system should have brush less induction drive Yes No 3 6 Dynamic braking for rapid stop without cell disturbance Yes No 37 System should have safety features such as lid lock and lid interlock Yes No 3 8 System should have touch keypads for data entry and large LED displays for good Yes No visibility 3 9 Noise level should be less than 60dB Yes No 3 10 Body should be made of strong fabricated amp corrosion resistent steel Yes No 3 11 Should have a digital timer Yes No 4 System Configuration Accessories spares and consumables 4 1 System as specified Yes No 5 Environmental factors 5 1 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS General Requirements of Safety Yes No for Electromagnetic Compatibility 5 2 The unit shall be capable of operating continuously in ambient temperature of 10 Yes No 40deg C and relative humidity of 15 90 5 3 The unit shall be capable of being stored continuously in ambient temperature of 0 Yes No 50deg C and relative humidity of 15 90 6 Power Supply 6 1 Power input to be 220 240V AC 50Hz fitted with Indian plug Yes No 6 2 Vo
86. rs of the Goods The packing in particular shall mark the Contract or Purchase Order number and any other identification information provided by UNOPS as well as such other information as is customary for the Goods in question During transit the packing shall be sufficient to withstand without limitation rough handling and exposure to extreme temperatures salt precipitation and open storage The Vendor shall have no right to any return of the packing materials 5 Transportation And Freight Unless otherwise specified in the Contract including in any INCOTERMS 2010 the Vendor shall be solely liable for making all transport arrangements and for payment of freight and insurance costs for the shipment and delivery of the Goods in accordance with the requirements of the Contract The Vendor shall ensure that UNOPS receives all necessary transport documents in a timely manner so as to enable UNOPS to take delivery of the Goods in accordance with the requirements of the Contract 6 Export Licensing The Vendor shall be responsible for obtaining any export license required with respect to the Goods products or technologies including software sold delivered licensed or otherwise provided to UNOPS under the Contract The Vendor shall procure any such export license in an expeditious manner 7 Delivery Of Goods The Vendor shall hand over or make available the Goods and UNOPS shall receive the Goods at the place for the de
87. s No Yes No Yes No Yes No Yes No Yes No 49 UNOPS Schedule 6 Autoclave Specifications PI Fill in 1 Description of Function 1 1 Steam Sterilisers or Autoclaves are required to provide sterile systems or objects Yes No under high temperature and high pressure steam 2 Operational Requirements 2 1 Suitable for surgical instruments and autoclavable accessories Yes No 3 Technical Specifications 3 1 Pressure Cooker Type steam autoclave with Pressure vessel containing a perforated Yes No basket with feet cover with rubber seal pressure gauge pressure regulator safety valve 3 2 Material of construction Metal pressure vessel cover and basket in aluminum seals Yes No of silicone rubber 3 3 Chamber capacity app 21 liters Yes No 3 4 Operating temperature 121 deg C at Bar equivalent of steam pressure Yes No 3 5 Steriliser should be provided with chamber of Internal dimensions Dia app 30 cm Yes No height app 30cm 3 6 Spring loaded safety valves Yes No 3 7 Pressure gauge to be graduated up to 1 5kg cm Yes No 3 8 SS baffle for even steam distribution in the chamber Yes No 3 9 Safety lock for door pressure lock safety device Yes No 4 System Configuration Accessories spares and consumables 4 1 System as specified with following additional spares and accessories Yes No gasket or sealing ring 3 nos steam release valve 1no safety valve 2no pressure valve 1 no replacement handl
88. safety requirements for electrical equipment for measurement control and laboratory use 73 Should be FDA CE UL or BIS approved product 71 4 Comprehensive training for lab staff and support services till familiarity with the system 8 Documentation to be provided at the time of installation and at the time of bidding 8 1 User Technical Maintenance manuals to be supplied in English At installation 8 2 Certificate of calibration and inspection At installation 8 3 List of Equipments available for providing calibration and routine maintenance support as per manufacturer documentation in service technical manual With bidding 8 4 List of important spare parts and accessories with their part number and costing With bid 8 5 Log book with instruction for daily weekly monthly and quarterly maintenance checklist 8 6 Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered With bid Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 45 UNOPS Schedule 4 Biochemical Analyzer semi automatic Specifications PI Fill in 1 Description of Function 1 1 For analysis of serum plasma urine cerebrospinal fluid CSF haemolysate and whole blood 2 Operational Requirements 2 1 Semi
89. sistant reusable On board laundry for washing and drying Independent monitoring of cuvettes for easy replacement and correction 3 21 Probes Independent probes for sample and reagent Teflon coated nonsticky with fluid level sensor 3 22 safety mechanism for probes Clot detection and probe crash detection 3 23 Auto rerun of abnormal samples should be possible 3 24 Quality control Quality control options with statistical analysis Integrated validation of tests 3 25 Data processing Of process during run such as between test calculations Sample blank correction correlative corrections normal Panic dynamic and repeat run range adjustment reagent absorbance and reaction mixture absorbance check abnormal values pending list and repeat run list etc 3 26 Data output 80 column compactable printer OR SUITABLE LASER PRINTER 4 System Configuration Accessories spares and consumables 4 1 Automated Random Access Discrete Chemistry Analyzer qty 1 4 2 Compatible deionizer with auto electro recharging facility inclusive of pre treatment chamber OPTION Price to be quoted 4 3 Trial kits for various parameters multi calibrators and multi controls 1 set 4 4 ISE Electrodes for Na K and Cl measurements qty 1 each 4 5 Data Processor Computer with printer etc as specified above qty 1 Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes N
90. strates to the Purchaser s satisfaction that the substitutions ensure substantial equivalence or are superior to those specified in the Schedule of Requirements Documents Establishing the Qualifications of the Bidder The documentary evidence of the Bidder s qualifications to perform the contract if its bid is accepted shall establish to UNOPS s satisfaction a that a Bidder that does not manufacture or produce the Goods it offers to supply shall submit the Manufacturer s Authorization using the form included in Section II Bidding Forms to demonstrate that it has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser s Country b the Bidder meets each of the post qualification criterion specified in Instructions to Bidders clause 38 Period of Validity of Bids Bids shall remain valid for a period of 120 days after the bid submission deadline date prescribed by UNOPS A bid valid for a shorter period shall be rejected by UNOPS as non responsive In exceptional circumstances prior to the expiration of the bid validity period UNOPS may request Bidders to extend the period of validity of their bids The request and the responses shall be made in writing If a Bid Security is requested in accordance with Instructions to Bidders Clause 21 it shall also be extended for a corresponding period A Bidder may refuse the request without forfeiting its Bid Security A Bidder granting th
91. t forth in this Article 15 the Vendor shall be obligated at its sole cost and expense to defend UNOPS and its officials agents and employees pursuant to this Article regardless of whether the suits proceedings claims and demands in question actually give rise to or otherwise result in any loss or liability 15 3 UNOPS shall advise the Vendor about any such suits proceedings claims demands losses or liability within a reasonable period of time after having received actual notice thereof The Vendor shall have sole control of the defence of any such suit proceeding claim or demand and of all negotiations in connection with the settlement or compromise thereof except with respect to the assertion or defence of the privileges and immunities of UNOPS or any matter relating thereto for which only UNOPS itself is authorized to assert and maintain 15 4 In the event the use by UNOPS of any Goods or services provided to UNOPS by the Vendor in whole or in part in any suit or proceeding is for any reason enjoined temporarily or permanently or is found to infringe any patent copyright trademark or other intellectual property right or in the event of a settlement is enjoined limited or otherwise interfered with then the Vendor at its sole cost and expense shall promptly either 57 15 4 1 Procure for UNOPS the unrestricted right to continue using such Goods or services provided to UNOPS 15 4 2 Replace or modify the Go
92. t from any of the destination specified in the Schedule of Requirements i e time required for supplier s maintenance engineer to report at the site after a request call fax telegram is made or letter is written shall not exceed 48 hours i During the Warranty the supplier will be required to guarantee that the equipment will be maintained in good working condition for a minimum period of 347 days out of a period of 365 days i e 95 uptime 8 hours non functioning of the 67 equipment may be considered as one day down time Essential period to shut down GCC 37 the installation entirely or partially shall also be included in the down time while calculating the 95 guaranteed uptime This guaranteed uptime shall be calculated for each block of 365 days In case equipment is not useable beyond the stipulated maximum down time the supplier will be required to arrange for an immediate replacement of the same till such time it is so required Failure to arrange for the immediate repair replacement of equipments will make the Supplier liable for a penalty at the rate of 0 075 of the price per non functional unit per day beyond the stipulated downtime period The amount of penalty will be recovered from the performance security bank guarantee during Warranty Period After Sales Service _ The supplier is still need to provide after sales service and test and reagents beyond the Warranty per
93. tatives of the bank and the Supplier The Bank shall insert the amount s specified in the SCG and denominated as specified in the SCG either in the currency ies of the Contract or a freely convertible currency acceptable to UNOPS Dates established in accordance with Clause 12 of the General Conditions of Contract GCG UNOPS should note that in the event of an extension of the time to perform the Contract UNOPS would need to request an extension of this Guarantee from the Bank Such request must be in writing and must be made prior to the expiration date established in the Guarantee In preparing this Guarantee UNOPS might consider adding the following text to the Form at the end of the penultimate paragraph We agree to a one time extension of this Guarantee for a period not to exceed six months one year in response to UNOPS s written request for such extension such request to be presented to us before the expiry of the Guarantee 71
94. tection Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No 48 UNOPS 7 Standards Safety and Training 7 1 Electrical safety conforms to standards for electrical safety IEC 60601 IS 13450 7 2 Should be FDA CE UL or BIS approved product 73 Should be compliant to ISO 13485 Quality systems Medical devices Particular requirements for the application of ISO 9001 applicable to manufacturers and service providers that perform their own design activities 8 Documentation 8 1 User Manual in English 8 2 Service manual in English 8 3 Log book with instructions for daily weekly monthly and quarterly maintenance checklist The job descriptin of the hospital technician and company service engineer should be clearly spelt out 8 4 Certificate of calibration and inspection 8 5 List of Equipments available for providing calibration and routine Preventive Maintenance Support as per manufacturer documentation in service technical manual 8 6 List of important spare parts and accessories with their part number and costing 8 7 Compliance Report to be submitted in a tabulated and point wise manner clearly mentioning the page para number of original catalogue data sheet Any point if not substantiated with authenticated catalogue manual will not be considered Yes No Yes No Yes No Yes No Ye
95. the Contract After publication of the award unsuccessful Bidders may request in writing to UNOPS for a debriefing seeking explanations on the grounds on which their bids were not selected UNOPS shall promptly respond in writing to any unsuccessful Bidder who after Publication of contract award requests a debriefing 18 42 2 43 43 1 43 2 44 44 1 44 2 Upon the successful Bidder s furnishing of the signed Contract Form and performance security pursuant to Instructions to Bidders Clause 44 UNOPS will promptly notify and will discharge the Bid Security of each unsuccessful Bidder pursuant to Instructions to Bidders Clause 21 4 Signing of Contract Prior to the expiration of the period of bid validity UNOPS shall send the successful Bidder the Contract and the Special Conditions for Goods Within 5 days of receipt of the Contract the successful Bidder shall sign date and return it to UNOPS Performance Security Within 15days of receipt of the Contract from UNOPS the successful Bidder if required shall furnish the Performance Security in accordance with the GCG using for that purpose the Performance Security Form included in Section VI Contract forms or another Form acceptable to UNOPS UNOPS shall promptly discharge the Bid Securities of the unsuccessful Bidders pursuant to Instructions to Bidders Sub Clause 21 4 Failure of the successful Bidder to submit the above mentioned Performance Security or sig
96. the correspondent Bank in India in Form 3 Section II NOTE In pursuant to clause 4 2 ii a firm shall submit only one bid either individually or as 38 6 39 39 1 40 40 1 40 2 40 3 41 41 1 42 42 1 a partner of a joint venture other than in cases of alternatives pursuant to ITB Clause 13 or as supplier sub contractor to Bidder s A firm that submits more than one bid either individually or as a member of a joint venture or as supplier sub contractor to Bidder s will cause all the bids within the same schedule with the firm s participation to be disqualified Notwithstanding anything stated above UNOPS reserves the right to assess the Bidder s capabilities and capacity to execute the Contract satisfactorily before deciding on award Even though the Bidders meet the above qualifying criteria they are subject to be disqualified if they have made misleading or false representations in the forms statements and attachments submitted in proof of the qualification requirements and or record of poor performance such as not properly completing contracts inordinate delays in completion litigation history financial failures etc UNOPS s Right to Accept Any Bid and to Reject Any or All Bids UNOPS reserves the right to accept or reject any bid and to annul the bidding process and reject all bids at any time prior to contract award without thereby incurring any liability to Bidders F Award of Contract A
97. the quoted schedules will be rejected The Incoterms shall be governed by the rules prescribed in the Incoterms 2010 published by The International Chamber of Commerce Prices quoted by the Bidder shall be fixed during the Bidder s performance of the Contract and not subject to variation on any account A Bid submitted with an adjustable price quotation shall be treated as non responsive and shall be rejected The Bidder shall also submit the list of the components and spare parts along with their numbers and unit price that may be required in the initial period of operation of five years Currencies of Bid The Bidder shall quote in any freely convertible currency Documents Establishing the Eligibility of the Bidder To establish their eligibility in accordance with Instructions to Bidders Clause 4 Bidders shall a Complete the Bid Submission Form included in Section I Bidding Forms b complete Form 4 Joint Venture Partner Information Form of Section I Bidding Forms and provide all documents as required in the Form including legally valid JV agreement in the event that the Bid is submitted by a Joint Venture Documents Establishing the Eligibility of the Goods and Related Services To establish the eligibility of the Goods and Related Services in accordance with Instructions to Bidders Clause 5 Bidders shall complete the country of origin declarations in the Price Schedule Forms included in Section I Bidding Forms Docume
98. thout prejudice in either case to his other rights and remedies Delivery documents should be made available by the Supplier to the UNOPS Part deliveries may be made only with the prior written consent of The UNOPS UNOPS may refuse to accept un authorised part deliveries 65 GCC 11 GCC 12 The inspection and test procedure is specified in Technical Specifications Regardless of any pre shipment inspection and the result thereof if conducted all goods may be subject to inspection audit and quality control testing by UNOPS The Global Fund or its designated representatives to the extent practicable at all _ times and places including during the period of manufacture and in any event prior to final acceptance i UNOPS The Global Fund or Sub Recipients may also carry out quality control _ testing of the Goods even after the acceptance of Goods by consignee If any inspection audit or test is made on the premises of the Supplier and or the manufacturer the Supplier without additional charge shall provide all reasonable facilities and assistance for the safety and convenience of the inspectors of UNOPS The Global Fund in the performance of their duties All inspections and tests on the premises of the Supplier or its supplier shall be performed in such a manner as not to unduly delay or disrupt the ordinary _ business activities of the Supplier Final acceptance or rejection of the go
99. tional Requirements 2 1 Automatic Hematology Analyzer that measures 18 parameters including 5 part differential of WBC is required complete with printer Yes No 3 Technical Specifications 3 1 Parameters to be measured INCLUDE WBC RBC HGB HCT MCV MCH MCHC Yes No RDW PLT MPV PCT PDW and NEU LYM MON EOS BAS 3 2 Histogram WBC 5 part diff distribution RBC distribution PLT distribution Yes No 3 3 Identification by Alphanumeric Barcode reader Yes No 3 4 Sample volume CBC 30 uL and DIFF 55 uL APP Yes No 3 5 Throughput MIN 80 SAMPLES PER HOUR Yes No 3 6 Operating Sample Modes Autoload 10 racks 100 tubes capacity Sample mixing with Yes No end over end tube rotation Closed or open tube STAT mode 3 7 Integrated validation station with LCD Touch Screen Yes No 3 8 The sampling probe should be automatically cleaned off so that any blood stack Yes No doesn t occur 3 9 It should take only 60 65 seconds to acquire the measurement result Yes No 3 10 Various sensors should check the condition of the instrument If any abnormality is Yes No detected an error message be displayed so that occurrence of trouble is prevented 3 11 Integrated thermal printer OR Suitable Laser Printer Yes No 3 12 Onboard memory for about 200 250 tests records Yes No 3 13 Monitoring and flagging functions Yes No 3 14 Automatic startup Electronic self checks rinsing and background count check and Yes No automatic cleaning in case of blockage in capillary bubbl
100. to any other rights which UNOPS may have against the Vendor under the Contract The reasonableness of the period of time granted for remedy is subject to the discretion of UNOPS according to the circumstances of the Contract 13 2 Mines The Vendor represents and warrants that neither it its parent entities if any nor any of the Vendor s subsidiary or affiliated entities if any is engaged in the sale or manufacture of anti personnel mines or components utilized in the manufacture of anti personnel mines The Vendor acknowledges and agrees that the provisions hereof constitute an essential term of the Contract and that any breach of this representation and warranty shall entitle UNOPS to terminate the Contract immediately upon notice to the Vendor without any liability for termination charges or any other liability of any kind 13 3 Sexual Exploitation The Vendor represents and warrants that it has taken all appropriate measures to prevent sexual exploitation or abuse of anyone by its employees or any other persons engaged by the Vendor to perform any obligation under the Contract For these purposes sexual activity with any person less than eighteen years of age regardless of any laws relating to consent shall constitute the sexual exploitation and abuse of such person In addition the Vendor represents and warrants that it has taken all appropriate measures to prohibit its employees or other persons engaged by the Vendor from exchanging
101. tological Analyzer 4 Biochemical Analyzer 5 Semi Automatic 5 Spectrophotometer 6 Autoclave 8 TOTAL BIDDER S DISCOUNT FOR ACCELERATED PAYMENT of total firm price for each calendar day less than thirty 30 days BIDDER S DELIVERY DATA Country of origin of offered products Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Time required for offering the good fir Inspection Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Time required for delivery and installation after dispatch clearance Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 Schedule 6 Gross Total Containers if applicable Shipment dimensions of offered products Including package weight volume Number Size Schedule 1 Schedule 2 Schedule 3 Schedule 4 Schedule 5 30 Schedule 6 BIDDER S SIGNATURE AND CONFIRMATION OF THE ITB PROVIDED THAT A PURCHASE ORDER IS ISSUED BY UNOPS WITHIN THE REQUIRED BID VALIDITY PERIOD THE UNDERSIGNED HEREBY COMMITS SUBJECT TO THE TERMS OF SUCH PURCHASE ORDER TO FURNISH ANY OR ALL ITEMS AT THE PRICES OFFERED AND TO DELIVER SAME TO THE DESIGNATED POINT S WITHIN THE DELIVERY TIME STATED ABOVE Exact name and address of company COMPANY NAME ADDRESS AUTHORIZED SIGNATURE DATE NAME OF AUTHORIZED SIGNATORY TYPE OR PRINT PHONE NO FAX NO FUNCTIONAL TITLE OF SIGNATORY EMAIL ADDRESS OF CONTACT PERSON O
102. ward Criteria In the event of a Contract award UNOPS shall award the Contract to the Bidder whose offer has been determined to be the lowest evaluated bid substantially responsive to the Bidding Documents provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily Prior to contract award the successful Bidder s may be requested to send prototype of the requested products to the end user in The cost for sending the prototype will be at the charge of the Bidder Before the award of Contract UNOPS may inspect the manufacturing facilities of the lowest evaluated responsive Bidder to assess his capability to successfully perform the Contract as per the terms and conditions specified in the ITB UNOPS s Right to Vary Quantities at Time of Award At the time the Contract is awarded UNOPS reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section III Schedule of Requirements provided this does not exceed 20 and without any change in the unit prices or other terms and conditions of the bid and the Bidding Documents Publication of Contract Award UNOPS shall publish in UNOPS website http www unops org english whatweneed Pages Contractawards aspx the following information the ITB Reference Number the Description of the Goods Services procured the Beneficiary Country The Supplier Name and Country the Contract Value and the Issue Date of
103. without limitation such equipment spare parts commodities raw materials components intermediate products and products which the Vendor is required to supply pursuant to the Purchase Order or Special Conditions of this Contract to which these General Conditions are attached Services are hereinafter deemed to include services ancillary to the supply of the Goods including without limitation installation training transportation and such other obligations as required under this Contract TRADE TERMS Whenever an Incoterms is used in this Contract it shall be interpreted in accordance with the Incoterms 2010 3 Contract Price Prices charged by the Vendor for the Goods supplied and the related services performed under the Contract shall not vary from the prices quoted by the Vendor in its bid with the exception of any price adjustment authorized in writing by UNOPS 4 Packaging Of The Goods The Vendor shall package the Goods for delivery with the best materials that are adequate to safeguard the Goods while in transit and with all due care and according to the highest standards of export packaging for the type and quantities of the Goods The Goods shall be packed and marked in a proper manner in accordance with the 53 instructions stipulated in the Contract or otherwise as customarily done in the trade and in accordance with any requirements imposed by applicable law or by the transporters and manufacture
104. y be purchased by interested Bidders on the submission of a written Application at UNOPS India Procurement Office at 138 Sunder Nagar New Delhi 110003 or to the following email address procurementinoc unops org and upon payment of a non refundable fee of INR 4500 or USD 100 The method of payment will be by Demand Draft Cashier s Cheque Certified Cheque in favour of UNOPS payable at New Delhi 110003 India The Bid Documents can also be viewed at the website http www unops org english whatweneed Pages currentbusinessopportunities aspx Cost towards the Bid Documents downloaded should be deposited in the form as indicated above UNOPS will only evaluate bids of Bidders who have submitted the above payment The Bidders who have downloaded the Bid Documents shall be solely responsible for checking the above website for any addendum amendment to the Bid Document issued subsequently and take into consideration the same while preparing and submitting the bids Bids must be delivered as specified in the Instructions to Bidders of this ITB please read this part carefully Late bids will be summarily rejected Bidders representatives are invited to attend the bid opening If you plan to attend please advise UNOPS at least 24 hours in advance of the bid opening by sending an email to procurementinoc unops org Please indicate the bid reference number in the email subject A bid opening report indicating the total price of each offer is availab

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