Postal Ballot Form
Contents
1. Orient Press Ltd Tel 4028 5888 TRIGYN TECHNOLOGIES LIMITED Registered Office 27 SDF 1 SEEPZ SEZ Andheri East Mumbai 400 096 India Tel 91 22 6140 0909 Fax 91 22 2829 1418 CIN L72200MH1986PLC039341 TRIGYN POSTAL BALLOT FORM 1 Name amp Registered Address of the sole first named Member 2 Name s of the Joint Holder s if any 3 Registered Folio Number DP ID No Client ID No Applicable to investors holding Shares in dematerialized form 4 Number of Ordinary Share s held 5 e Voting Event Number 6 UserID 7 Password TRIGYN TECHNOLOGIES LIMITED Registered Office 27 SDF 1 SEEPZ SEZ Andheri East Mumbai 400 096 India Tel 91 22 6140 0909 Fax 91 22 2829 1418 CIN L72200MH1986PLC039341 TRIGYN POSTAL BALLOT FORM technologies 1 Name amp Registered Address of the sole first named Member 2 Name s of the Joint Holder s if any 3 Registered Folio Number DP ID No Client ID No Applicable to investors holding Shares in dematerialized form 4 Number of Ordinary Share s held 5 e Voting Event Number 6 UserID 7 Password 8 I We hereby exercise my our vote in respect of the following Special Resolutions to be passed through Postal Ballot e voting by 8 I We hereby exercise my our vote in respect of the following Special Resolutions to be passed through Postal Ballot e voting by2. when prompted x Upon confirmation the message Vote cast successfully will be displayed xi Once you have voted on the resolution you will not be allowed to modify your vote xii For the votes to be considered valid the corporate and institutional shareholders companies trusts societies etc are required to send a scanned copy PDF JPG format of the relevant Board Resolution Appropriate Authorization etc together with attested specimen signature of the duly authorized signatory ies to the Scrutinizer through e mail at sharepro shareproservices com with a copy marked to evoting nsdl co in In case of Members receiving Postal Ballot Form by Post i User ID and initial password is provided at the bottom of the Postal Ballot Form ii Please follow all steps from Sr No 3A ii to xii above to cast your vote If you are already registered with NSDL for e voting then you can use your existing user ID and password for Login to cast your vote a BR a ge is ja pm In case of any queries you may refer to the Frequently Asked Questions FAQs for Shareholders and e voting user manual for Shareholders available at the Downloads section of NSDL s E Voting website www evoting nsdl com You can also send your queries grievances relating to e voting to the e mail ID sharepro shareproservices com The period for e voting starts on Tuesday 25th November 2014 and ends on Wednesday 24th December 2014 E voting s
3. conveying my our assent or dissent to the said Resolutions by placing tick mark in the appropriate box below conveying my our assent or dissent to the said Resolutions by placing tick mark in the appropriate box below Sr No Description of Resolution No of Equity I We assent to the I We dissent to Sr No Description of Resolution No of Equity I We assent to the I We dissent to Shares for Resolutions FOR the Resolutions Shares for Resolutions FOR the Resolutions which votes AGAINST which votes AGAINST cast cast 1 Adoption of New Articles of Association of the Company 1 Adoption of New Articles of Association of the Company Resolution pursuant to the provisions of Section 14 and Resolution pursuant to the provisions of Section 14 and all other applicable provisions of the Companies Act 2013 all other applicable provisions of the Companies Act 2013 read with Companies Incorporation Rules 2014 and all read with Companies Incorporation Rules 2014 and all other applicable provisions if any of the companies Act other applicable provisions if any of the companies Act 2013 the consent of the Members is sought for adoption 2013 the consent of the Members is sought for adoption of new Articles of Association of the Company containing of new Articles of Association of the Company containing regulations in conformity with the Companies act 2013 in regulations in conformity with the Companies act 2013 in substitution a
4. e Voting opens Click on e Voting Active E voting Cycles vii Select EVEN Electronic Voting Event Number of Trigyn Technologies Limited viii Now you are ready for e Voting as Cast Vote page opens ix Cast your vote by selecting appropriate option and click on Submit and also click on Confirm when prompted x Upon confirmation the message Vote cast successfully will be displayed xi Once you have voted on the resolution you will not be allowed to modify your vote xii For the votes to be considered valid the corporate and institutional shareholders companies trusts societies etc are required to send a scanned copy PDF JPG format of the relevant Board Resolution Appropriate Authorization etc together with attested specimen signature of the duly authorized signatory ies to the Scrutinizer through e mail at sharepro shareproservices com with a copy marked to evoting nsdl co in In case of Members receiving Postal Ballot Form by Post i User ID and initial password is provided at the bottom of the Postal Ballot Form ii Please follow all steps from Sr No 3A ii to xii above to cast your vote If you are already registered with NSDL for e voting then you can use your existing user ID and password for Login to cast your vote In case of any queries you may refer to the Frequently Asked Questions FAQs for Shareholders and e voting user manual for Shareholders avail
5. Postal Ballot Form should be as per the specimen signature furnished by National Securities Depository Limited NSDL Central Depository Services India Limited CDSL or registered with the Company in respect of shares held in dematerialised form or in physical form respectively Completed Postal Ballot Forms should reach the Scrutinizer not later than the close of working hours i e at 5 00 p m on Wednesday 24th December 2014 Postal Ballot Forms received after this date will be considered invalid Postal Ballot Forms which are incomplete or unsigned or defective in any manner are liable to be rejected The Scrutinizer s decision in this regard shall be final and binding A Member seeking duplicate Postal Ballot Form or having any grievance pertaining to the Postal Ballot process can write to the Company s Registrars Sharepro Services India Pvt Ltd 13 AB Samhita Warehousing Complex 2nd Floor Sakinaka Telephone Exchange Lane Off Andheri Kurla Road Sakinaka Andheri E Mumbai 400 072 or to the e mail ID sharepro shareproservices com Duly completed and signed duplicate Postal Ballot Forms should however reach the Scrutinizer not later than the close of working hours on Wednesday 24th December 2014 Members are requested not to send any paper other than the resolution authority as mentioned under Process for Members opting for voting by Postal Ballot point 2c above along with the Postal Ballot Form in the enclosed se
6. able at the Downloads section of NSDL s E Voting website www evoting nsdl com You can also send your queries grievances relating to e voting to the e mail ID sharepro shareproservices com The period for e voting starts on Tuesday 25th November 2014 and ends on Wednesday 24th December 2014 E voting shall be disabled by NSDL at 5 00 p m on Wednesday 24 December 2014
7. e Scrutinizer not later than the close of working hours on Wednesday 24th December 2014 Members are requested not to send any paper other than the resolution authority as mentioned under Process for Members opting for voting by Postal Ballot point 2c above along with the Postal Ballot Form in the enclosed self addressed postage pre paid envelope as such all envelopes will be sent to the Scrutinizer and if any extraneous paper is found in such envelope the same would not be considered and would be destroyed by the Scrutinizer PROCESS FOR MEMBERS OPTING FOR E VOTING A B C D E In case of Members receiving the Postal Ballot Form by E mail i Open e mail and open PDF file viz Trigyn e Voting pdf with your Client ID or Folio No as password The said PDF file contains your user ID and password for e voting Please note that the password is an initial password ii Launch internet browser by typing the following URL https www evoting nsdl com iii Click on Shareholder Login iv Insert user ID and password as initial password noted in step 3 A i above Click Login v Password change menu appears Change the password with new password of your choice with minimum 8 digits characters or combination thereof Note new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential vi Home page of
8. hall be disabled by NSDL at 5 00 p m on Wednesday 24 December 2014 INSTRUCTIONS GENERAL INFORMATION a b c There will be one Postal Ballot Form e voting for every Client ID No Folio No irrespective of the number of joint holders Members can opt for only one mode of voting i e either by Postal Ballot or through e voting In case you are opting for voting by Postal Ballot then please do not cast your vote by e voting and vice versa In case Members cast their votes both by Postal Ballot and e voting the votes cast through e voting shall prevail and the votes cast through postal ballot form shall be considered invalid Voting rights in the Postal Ballot e voting cannot be exercised by a proxy PROCESS FOR MEMBERS OPTING FOR VOTING BY POSTAL BALLOT a b c d e f g h Members desiring to cast their vote by Postal Ballot should complete and sign this Postal Ballot Form and send it to the Scrutinizer Mr Anmol Jha Practicing Company Secretary at Trigyn Technologies Limited 27 SDF 1 SEEPZ SEZ Andheri East Mumbai 400 096 in the enclosed postage prepaid self addressed envelope Postal Ballot Forms deposited in person or sent by post or courier at the expense of the Member will also be accepted In case of joint holding this Postal Ballot Form should be completed and signed by the first named Member and in his absence by the next named Member In respect of shares held by corporate a
9. lf addressed postage pre paid envelope as such all envelopes will be sent to the Scrutinizer and if any extraneous paper is found in such envelope the same would not be considered and would be destroyed by the Scrutinizer PROCESS FOR MEMBERS OPTING FOR E VOTING A C D E In case of Members receiving the Postal Ballot Form by E mail i Open e mail and open PDF file viz Trigyn e Voting pdf with your Client ID or Folio No as password The said PDF file contains your user ID and password for e voting Please note that the password is an initial password ii Launch internet browser by typing the following URL https www evoting nsdl com iii Click on Shareholder Login iv Insert user ID and password as initial password noted in step 3 A i above Click Login v Password change menu appears Change the password with new password of your choice with minimum 8 digits characters or combination thereof Note new password It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential vi Home page of e Voting opens Click on e Voting Active E voting Cycles vii Select EVEN Electronic Voting Event Number of Trigyn Technologies Limited viii Now you are ready for e Voting as Cast Vote page opens ix Cast your vote by selecting appropriate option and click on Submit and also click on Confirm
10. nd institutional shareholders companies trusts societies etc the completed Postal Ballot Form should be accompanied by a certified copy of the relevant board resolution appropriate authorisation with the specimen signature s of the authorised signatory ies duly attested The signature of the Member on this Postal Ballot Form should be as per the specimen signature furnished by National Securities Depository Limited NSDL Central Depository Services India Limited CDSL or registered with the Company in respect of shares held in dematerialised form or in physical form respectively Completed Postal Ballot Forms should reach the Scrutinizer not later than the close of working hours i e at 5 00 p m on Wednesday 24th December 2014 Postal Ballot Forms received after this date will be considered invalid Postal Ballot Forms which are incomplete or unsigned or defective in any manner are liable to be rejected The Scrutinizer s decision in this regard shall be final and binding A Member seeking duplicate Postal Ballot Form or having any grievance pertaining to the Postal Ballot process can write to the Company s Registrars Sharepro Services India Pvt Ltd 13 AB Samhita Warehousing Complex 2nd Floor Sakinaka Telephone Exchange Lane Off Andheri Kurla Road Sakinaka Andheri E Mumbai 400 072 or to the e mail ID sharepro shareproservices com Duly completed and signed duplicate Postal Ballot Forms should however reach th
11. nd to the entire exclusion of the regulations substitution and to the entire exclusion of the regulations contained in the existing Articles of Association of the contained in the existing Articles of Association of the Company Company 2 Amendment of Certain Clauses of The _Trigyn 2 Amendment of Certain Clauses of The Trigyn Technologies Limited Employee Stock Option Plan 2000 Technologies Limited Employee Stock Option Plan 2000 Esop 2000 Esop 2000 Resolution pursuant to the provisions of Clause 7 of the Resolution pursuant to the provisions of Clause 7 of the Securities and Exchange Board of India Share Based Securities and Exchange Board of India Share Based Employee Benefits Regulations 2014 SEBI ESOP Employee Benefits Regulations 2014 SEBI ESOP Regulations the applicable provisions of the Companies Regulations the applicable provisions of the Companies Act 2013 read with rules thereof the consent of the Act 2013 read with rules thereof the consent of the Members is sought for Amendment of certain clauses of the Members is sought for Amendment of certain clauses of the Trigyn Technologies Limited Employee Stock Option Plan Trigyn Technologies Limited Employee Stock Option Plan 2000 Esop 2000 as under 2000 Esop 2000 as under Exercise Price The exercise price for each Option shall be Exercise Price The exercise price for each Option shall be the face value of the shares of the Company the face value of the sha
12. nly one mode of voting i e either by Postal Ballot or through e voting In case you are opting for voting by Postal Ballot then please do not cast your vote by e voting and vice versa In case Members cast their votes both by Postal Ballot and e voting the votes cast through e voting shall prevail and the votes cast through postal ballot form shall be considered invalid Voting rights in the Postal Ballot e voting cannot be exercised by a proxy PROCESS FOR MEMBERS OPTING FOR VOTING BY POSTAL BALLOT a Members desiring to cast their vote by Postal Ballot should complete and sign this Postal Ballot Form and send it to the Scrutinizer Mr Anmol Jha Practicing Company Secretary at Trigyn Technologies Limited 27 SDF 1 SEEPZ SEZ Andheri East Mumbai 400 096 in the enclosed postage prepaid self addressed envelope Postal Ballot Forms deposited in person or sent by post or courier at the expense of the Member will also be accepted In case of joint holding this Postal Ballot Form should be completed and signed by the first named Member and in his absence by the next named Member In respect of shares held by corporate and institutional shareholders companies trusts societies etc the completed Postal Ballot Form should be accompanied by a certified copy of the relevant board resolution appropriate authorisation with the specimen signature s of the authorised signatory ies duly attested The signature of the Member on this
13. res of the Company Vesting Period The vesting period shall be minimum Vesting Period The vesting period shall be minimum one year from the date of grant after one year of grant the one year from the date of grant after one year of grant the options shall vest as may be decided by the Compensation options shall vest as may be decided by the Compensation Committee of the Company in case of each grant The Committee of the Company in case of each grant The options granted shall be vested upto expiry of the plan options granted shall be vested upto expiry of the plan Maximum Number of Options Maximum number of options Maximum Number of Options Maximum number of options that can be issued per employee 10 00 000 options that can be issued per employee 10 00 000 options Individual numbers to be decided by the Compensation Individual numbers to be decided by the Compensation Committee Committee Place Place Date Date Signature to Member Note Please read the instructions printed overleaf carefully before exercising your vote Signature to Member Note Please read the instructions printed overleaf carefully before exercising your vote 888S 8z0P I L P SSAld JUBHO INSTRUCTIONS GENERAL INFORMATION a b c There will be one Postal Ballot Form e voting for every Client ID No Folio No irrespective of the number of joint holders Members can opt for o
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