Updated User Manual
Contents
1. r DOC f PDF M JAWA CODE Update Indexes DOO O 118 hits out of 605 files O ActivateReyhoardLayout Users2 java serja O AdjustWindowRect Users2 java Userse O AdjustWindowRecteEx Users2 java Userja O AnyPopup Users2 java Userije 0 AppendMenu Usera java Usera2 O ArrangelconicWindows User3z java Usersea 0 AttachThreadInput Users2 java Userse O BeginbeferWindowPos Users2 java serja O BeginPaint Usera java Usera O BringWindowToTop User3a java Usera 0 BroadcastaystemNessage Users2 java serga 1 m4 m om l murr m m mu A single click from the list view can open files in the preview pane 5 1 3 File Type Selection This gives you the ability to select what file types you would like to search for File Types To Be Searched For M TEXT HTMIL C C CODE DOC f PDF P JawA CODE The example above has only txt files label but any combination of the six can be used 5 1 4 Entering the Query The query can be entered using the query box Enter query help Depending on the search setting the query can be sent automatically while typing or after a mouse click 5 1 5 Clear Query Box This allows you to clear the query box Clear Query Box 5 1 6 Search Selection This allows you to search either on keystroke or on a mouse click If keystroke is selected then mouse click search is disabled2. MW Search on keystroke Search 5 1 7 Status Information On the search Tool tab there are two ways to see the success of a search one is the progress bar and the other is the number of files found from the total set of files BSS The Progress bar 1s logarithmic showing useful information while the search narrows 118 hits out of 605 files The number of hit from the total number of files searched shows you how often a word appears in the total set of files 5 1 8 Update Index When this button is click then you want to index your computer Update Indexes After this button is pressed then you are given an option from a pop up screen FasterFindFilelndexer c Would you like to begin indexing While Indexing system resources will be EXTREMELY LOM and the process will take a subsatntial amount of time This will check if you want to continue because as soon as indexing starts then the application cannot be used until it has finished After the indexing is finished you will be notified by a pop up window that the indexing has finished FasterFindFileIndexer lt gt Lok After Clicking OK the application is ready for use 5 2 Scheduling tab Scheduling of the index can be set so that the indexing can go on while the computer is not being used To do this the scheduler tab gives you the ability the set the scheduling 2 Faster Find File Indexer 5 2 1 Using the Scheduler You have the option of
3. User32 O BringWindowToTop User32 java User32 0 BroadcastSystemMessage User32 java User32 gt 4 1 3 File type selection To select a file type all that needs to be done is to click on the file type you would like to index File Types To Be Searched For I TEXT Ty HTML C C CODE r coc POF Java CODE File Types To Be Searched For IY TEXT FAET T C C CODE T DOC p por 7 JAVA CODE Now these and only these file types will be searched 4 1 4 Clearing the Query Box Clicking on the Clear Query Box box can erase a word in the query box Clear Quern Box 4 1 5 Search Type Selection There is the choice of searching on keystroke and searching with a mouse click Searching on keystroke can be turned by checking the box MS earch on keystroke Feach Search on keystroke ay 4 1 6 Updating the Index To index the documents on the hard drive s the Update Index button Update Indexes A This will bring up the option to cancel or continue FasterFindFilelndexer E4 Would you like to begin Indexing While indexing system resources will be EXTREMELY LO and the process will take a subsatntial amount of time Cancel If Cancel is pressed then the search tab is shown again but if OK is pressed then the application will wait until the indexing is done before becoming operational again A window will pop up to show that the indexing 1s done
4. FasterFindFileIndexer l x Pan 5 Indexing Complete You may now continue searching p 4 1 7 Query line Command There are queries can be added together using Boolean AND Finds both words in the document Enter query W Search on keystroke elo and erro Geach OO lt lt X 15 hits out of 328 files OR Finds either word in the document Enter query IY Search on keystroke hele or error Search po 42 hits out of 328 files NOT Finds one word but not the other in the document Enter query W Search on keystroke help not error Seah ii 22 hits out of 328 files 4 2 Scheduling Tab To set the scheduling first make sure that the Enable schedule is on If Scheduling is disabled then time and date is also disable and can not be edited Enable Scheduling No Select the time and date of when the indexer should be called Select Date Day of Week Wednesday l Scheduler Frequency Daily When selecting the day of week use the drop down menu This is only enabled 1f the Scheduler Frequency is set for Weekly Select Date After selecting the time and date click on the Set Scheduler button Set Scheduler This will give you confirmation that the scheduler has the most current set of time FasterFindFilelndexer The Scheduling File Has Been Written 4 3 Indexing with Windows Task Scheduler To Use the Windows Task Scheduler first click on the Start Menu then cli
5. having the scheduler on and off The Scheduler can be turned off and on using the Enable Scheduling box If No on the Enable Scheduling box then everything in the Select Date box will be disabled 5 2 2 Setting the Date You have four options to set the date 5 2 2 1 Scheduler Frequency You have Scheduler Frequency to set how often you want the in indexing done You have the choice of Weekly or Daily Scheduler Frequency C Daily f Weekly 5 2 2 2 Day of Week The Day of Week is used to set the day of the week if weekly is selected from the Scheduler Frequency box If daily is selected then Day of Week is disabled This is a drop down menu select the day then click on it Day of Week Wednesday ha The following box will appear to confirm your select click OK for it to go away FasterFindFilelndexer Wednesday 5 2 2 3 Hours and Minutes Hours and Minutes is used to set the time at the indexing should begin The hour is set using the box on the right and the minutes are set using the box on the left The arrows going up increment the values by one and the arrows going down decrement the values by one Hour and minutes Ey afi 5 2 2 4 Time of Day Time of Day selects the time of day since the Hour and Minutes box only uses a 12 hour clock 5 3 3 Set Scheduler When the scheduler is set then the Set Scheduler button is pressed Set Sch
6. on Add Remove Programs Highlight the Install Shield for Visual Studio Click Remove Appendix D Contact Information Authors Kalpesh Patel Jefferson Smith Other Group Members Saakait Mathur Tony Deluca Pranav Patel Client Dr Gary Bishop patelk cs unc edu smithje cs unc edu mathur cs unc edu deluca cs unc edu patel cs unc edu eb cs unc edu
7. Cancel Under Windows 2000 you will be asked for name and password please enter one Scheduled Task Wizard i x Tou have successtully scheduled the following task fe FasterFindFilelndexer Windows will perform this task At 4 26 PM ever Mon of ever week starting 4 30 2001 POPC ererererererererer rere trier i Open advanced properties for this task when click Peer eee ere rer ere re rrr rrr rrr rrr rere rrrerer rrr re rrr rrerrrrrrr rrr rrr rr rrr rrr rrr rrr errr rrr rrr r ttre tr rrr rrr rrr rrr ir Click Finish to add this task to your Windows schedule lt Back Cancel Now your schedule is set but you need to go into the advanced properties to set the indexing Task Schedule Settings Security CAWINNT AT asks F asterFindFilelndeser job z Rur Program Files FF File IhndeserF aster mndFilelndeser ese Browse G hart irr C Program Files FF File Indexer Comments Run az co SMICCHARLIE SAdministr Set password Jf Enabled scheduled task runs at specified time aea n After you have finished you will be taken to this properties sheet Rur Jrogram Files FF File Indexer FasterFindFileIndexer exe fud Browse Add a u at the end of the run command then click OK Under win2000 xi Run a COSMICCHARLIE SS dmmnistrato Password Confirm password Cancel Use the name and password from before 5 Reference 5 1 Search T
8. Faster Find File Indexer Group 11 Stellar Software Solutions User Manual Table of Contents Introduction 1 1 Statement of Purpose 1 2 Targeted Reader Quick Start System Overview 3 1 The Problem 3 2 The Solution 3 2 1 Indexing 3 2 2 Searching 3 3 High level design 3 3 1 Swish E 3 3 1 1 Usage 3 3 1 2 Credits 3 3 2 Configuration Files 3 3 2 1 Automatic 3 3 2 2 User defined Tutorial 4 1 Search Tab 4 1 1 Drag and Drop 4 1 2 Viewing in Preview Box 4 1 3 File Type Selection 4 1 4 Clearing the Query Box 4 1 5 Search Type Selection 4 1 6 Updating the Index 4 1 7 Query Line Command 4 2 Scheduling Tab 4 3 Indexing with Windows Task Scheduler Reference 5 1 Search Tab 5 1 1 Document List Pane 5 1 2 Preview Pane 5 1 3 File Type Selection 5 1 4 Entering the Query 5 1 5 Clear the Query Box 5 1 6 Search Selection 5 1 7 Status Information 5 1 8 Update Index 5 2 Scheduling Tab 5 2 1 Using the Scheduler 5 2 2 Setting the Date 5 2 2 1 Schedule the Frequency 5 2 2 2 Day of Week 5 2 2 3 Hours and Minutes 5 2 2 4 Time of Day 5 2 3 Set Scheduler 5 3 Command Line Scheduling 5 4 Minimize Icon Appendix A System Requirements Appendix B Installation Appendix C Troubleshooting Appendix D Contact Information 1 Introduction With the increase of hard disk size on common PCs file hierarchy structures are getting more complex and data is getting harder to locate The Faster Find File Indexing Tool was desig
9. Reader 5 0 5 0 1 200103 H Actives Control Test Container 6 0 5063 EGA Address Book 5 50 41 33 24 g API Text Viewer 6 00 5169 Backup 5 00 2195 16 EA lel bor Eon STA x Browse Hert gt Cancel Then Click on Browse Select Program to Schedule l FrasterFindFileIndexer 201 KB Applicat My Documents w hy lial File name FasterFindFilelndexer Files of type Programs Cancel Ee Now locate FasterFindFileIndexer exe If you do a regular install this should be under C Program Files FF File Indexer Scheduled Task Wizard Type a name for this task The task name can be the same name as the program name FasterFindFilelndexer Perform this task C Monthly C One time only When my computer starts When log on lt Back Cancel Now select how often you want to index Scheduled Task Wizard l x Select the time and day you want this task to start Start time 4 26PM Every fi weeks Select the days of the week below M Monday Thureday Tuesday Friday Wednesday D Saturday Sunday lt Back Cancel Now select what time and day you want to index Under Win2000 Scheduled Task Wizard xX Enter the name and password of a user The task will rin as iti were started by that user Enter the user name MICCHAA LIE Administrator Enter the password Confirm password lt Back
10. ab This tab has all the main functions of the program H Faster Find File Indexer o x Search Tool O Schedule Indexing Size Modified l FREDIST TT C Program Files Microsoft Visual Studio REDIS T TT 1361 KE 67107 1958 1 00 4M WIN SAP TT C Program Files Microsoft Visual Studio Common Tools 654KB 6 16 7998 1 00 AM setuplog tet CWINS P S setuplog twt B54 KB 4 9 2001 10 37 PM TEMPLATE THT C Program Files Microsoft Visual Studiot Commons MSC 49 EB 6 15 1958 1 00 AM WDREAD SY TXT C Program Files Microsoft Offices0fficetw DREADS TT 20 KB 3 19 1999 2 51 PM Hinkle txt CMY Documents PersonaltLoeb Hinkle tat 2EB 2 17 2000 12 44 PM WIM S2 TAT C Program Files Microsoft Visual Studio wga izada 351 KB 4 26 7998 6 00 FM Fiar_FAQ tet CW iInAAR Rar FAC tet 16KB 5 6 1998 11 57 AM FTF SITE RULES YO CSMy Documents games FTP SITE RULES YOU MU TEB 3 22 1998 3 21 PM SchedLgl T xt CWINS PSS chedLgL Txt 13KB 4 9 2001 10 46 PM REDIST TT C Program Files Microsoft Visual Studio WISS AEDIST 60KB 7 26 7998 6 00 PM File Types To Be Searched For M Search on keystroke Clear Query Box Snares i lf TEXT D HTML P C C CODE het Search r DOC f POF M Java CODE Update Indexes OO 118 hits out of 605 files 5 1 1 Document List Pane This is where the results from a query are shown The file name size of the file location of the file and the date modified are also shown Mame Location
11. arch for 5 Enter your search query 3 System Overview This Software was developed as a solution to a problem 3 1 The problem A common problem with search functions is that the user will type in a word to search and then the software will access all the files every time a search is performed to check the data for that word The user has to wait long periods of time for the results and there is a possibility of a failed search where no data with that word is found If the word was not found then the user has wasted their time 3 2 The solution 3 2 1 Indexing The Faster File Indexer goes through the data and compiles a file with all the words and their relation to the data This means that the Data is only checked through once unless updated 3 2 2 Searching The index allows the user to check through the data on the fly without having to go through every file each time a search 1s performed This makes searching considerably faster then the common search function 3 3 High level design There are three main modules to the Faster Find File Indexing Tool Search Tool Indexing Tool and the Graphical User Interface GUI The GUI interacts with the Search tool and the Indexing tool to provide an easy way to effectively use the tools High Level Overview ae Search Tool Indexing a Tool 3 3 1 Swish E The Faster File Indexer is built on the indexing power of Swish E an open source command
12. ck on settings then the control panel J Control Panel File Edit View Favorites Tools Help Bak p E Search Usb Folders History eg Gr Zh Ea A Control Panel pa Accessibility AddiRenove Add Remove Administrative Dabe Time Options Hardware Programs Tools z Gaming Options Control Panel B a Scheduled Tasks B lt 2 Schedules computer tasks bo run automatically Display Fax Folder Options Windows Update Windows 2000 Support aL O Internet Keyboard Mail Monse Network and Options Dial up Co Phone and Power Options Printers Regional Scanners and Modem Options Cameras 4 ICH Sounds and System Users and Wireless Link l MEESI Multimedia Passwords Schedules computer tasks to run automatically Schedules computer tasks bo run automatically Then click on Scheduled Task asks semen eee eee ee ee fade Scheduled iks ask Then Click on Add Scheduled Task Scheduled Task Wizard x This wizard helps vou schedule a task for Windows to perform You select the program you want Windows to run and then schedule it for a convenient time Click Hest to continue Now you will be in the Scheduled Task Wizard click on next Scheduled Task Wizard q x Click the program you want Windows to run To ee more programs click Browse Application Version al EF Accessibility Wizard 3 00 21 54 1 4 Acrobat
13. eduler This will give you confirmation that the scheduler has the most current set of time FasterFindFilelndexer The Scheduling File Has Been Written Note Scheduling can also be done from the command line and can be called from the Operating System s scheduler 5 3 Command Line Scheduling Indexing can be done from the command line without even opening the application To do this the FasterFindFileIndexer exe with its path 1s typed into the command line then add the argument u at the end This will start the indexing CM Program Files FF File Indexer FasterFindFileIndexer Um 5 4 Minimized Icon After the application is minimized it goes into the system tray sal A ats This will leave the circled icon in the system tray By right clicking on this icon a menu pops up Restore Shutdown u About Faster Find File Indexer You have the option to restore which will maximize the application You can Shutdown which will close the application or you can click on the about item The about item will pop up a box with information about the product About Faster Find File Indexer Clicking OK will make this box disappear Appendix A System Requirements In order for Faster Find File Indexing Tool to run optimally certain hardware and software 1s required Hardware Required Pentium II 300Mhz 128 MB RAM 20 MB free hard disk space more or less hard disk space cou
14. ited 4 Tutorial 4 1 Search Tab 4 1 1 Drag and Drop To use the drag and drop first click and hold on the file that you want to drop Locatior C Proag REDIST TAT WIN S24P 1 TT C 4 Prog setuplog tt CIAL TEMPLATE RT C 4 Prog WOREADY TST C Prog Hinkle tut CNM C WIN 32 TT C 4 Prog Far FAC bt Mir FTF SITE RULES O CcNMy C SchedLgl T xt CIAL REDIST TT C 4 Prog Then move the arrow to the location where you want the file then release Faster Find Fil O Search Tool 4 1 2 Viewing in Preview Pane To preview in the preview pane all that has to be done is to click on a file in the list view once Locator REDIST TT C 4 Prog WIM S24P 1 TT C 4 Prog setuplog tt CIB TEMPLATE eT C 4 Prog WOREADY TST C Prog Hinkle tut CNM C WIN 32 TST C 4 Prog Rar FAG bt Mire FTF SITE RULES O Cc My C SchedLgll Tst CIAL FREDIST TT C 4 Prog e The file will load up and be shown in the preview pane M DOC f PoF J JAVA CODE Update Indexes e 118 hits out of 605 files 0 ActivateKeyboardLayout User32 java User32 O AdjustWindowRect User32 java User32 0 AdjustWindowRectEx User32 java User32 O AnyPopup User32 java User32 O AppendMenu User32 java User32 0 ArrangeIconicWindows User32 java User32 O AttachThreadInput User32 java User32 0 BeginbDeferWindowPos User32 java User32 O BeginPaint User32 java
15. ld be required depending on the system Software Required Windows NT 2000 Appendix B Installation pd Insert disk Run ff setup 3 Setup will ask you to index all files on your system This is a long process that could require up to an hour Choose YES to begin indexing If you choose NO then you must create before you can begin searching 4 Installation Complete Po Appendix C Troubleshooting Problem Search doesn t return files of different file types Solution Make sure you have all desired file types checked Problem Certain files that you know should show up in the results are not there Solution These files were probably added since the index was last created Re create the Index and search again Problem Index is taking too long to create I want to quit the indexing Solution To do this you must first close the Faster Find File Indexing Tool then press ALT CTRL DEL Now click on Task Manager Find the process called ff index exe and click on End Process Then answer YES The Index has now been aborted You must re create the Index before you can search It may be more convenient to schedule the Index to run at night or at a time when you are not using your computer See the section on Scheduling an Index Problem Memory referencing error while indexing Solution Un install the Install Shield Developer program that comes with Microsoft Visual Studio Go to the Windows Control Panel Click
16. line indexing tool 3 3 1 1 Usage Swish E can be used from the command line It uses arguments on the command line to specify its usage Swish E was used to power much of the Search Tool and the Indexing Tool For more details on this part of the software you can visit the Swish E web site http sunsite berkeley edu SWISH E 3 3 1 2 Credits Swish E was developed at the University of California at Berkeley and San Francisco 3 3 2 Configuration Files Configuration files provide a more advanced feature that the users could use to more specifically define their indexes There is one configuration file for each file type The filenames of the configuration files are txt config html config pdf config doc config cpp config and java config Note Only advanced users should edit configuration files 3 3 2 1 Automatic The software automatically changes and set the configuration files The default 1s set to find all physical partitions on the local system and index all txt doc pdf html cpp and java files on all partitions 3 3 2 2 User Defined The configuration files can be edited using any text editor The first line of each configuration file specifies the directories to be indexed IndexDir C D E F In the above example all files on the C D E and F drives will be indexed These can be set to specific drives or directories to limit the index This 1s the only line of the configuration files that should be ed
17. ned to aid the user in locating files with specific data content The Faster Find File Indexing Tool consists of the following two main parts Indexing This is what allows the content based searching File content 1s copied into an index file that can be used for searching Searching File index is searched for the search query string Results are displayed The user must understand that indexing will be a slightly longer process and will use up significant amounts of system resources so this should be scheduled to be done during the night or at a time when computer is not in heavy use Also the index should be kept up to date as files are being added and deleted from the system 1 1 Statement of Purpose The Purpose of this document is to provide the user with instructions for using the Faster Find File Indexing Tool This document can be used as reference or for initial usage instructions This document will describe the Faster Find File Indexing Tool and explain its use 1 2 Targeted Reader It is assumed that the reader has some familiarity with Microsoft Windows 2 Quick Start Here are the steps to getting started using the Faster Find File Indexing Tool 1 Insert disk and run ff setup Choose YES when asked if you want to index all files on your system NOTE This will take about 30 minutes to an hour 3 Now click on the Program Icon and you are ready to begin searching Place a check next to the file types you want to se
18. si Size Mofile o o o o o o REDIST THT C Program Files Microsoft Visual Studion REDIST TT 1361 KE 6 10 1998 1 00 AM WIN SAPD TT C Program Files Microsoft Visual Studio CommonsT ools 654 KE 67 18 1998 1 00 AM setuolog tst CWN setuplog tt BS4EB 4 9 2007 10 37 PM TEMPLATE TT C Program Files Microgott Visual Studios Commons MSD 49 KB 6 75 7998 1 00 4M WOREADS TT C Program Files Microsoft Office fice DREADS TT 20 KB 3 79 1999 2 51 PM Hinkle tut CM Documents PersonalyLoebsHinkle tet 2EB 2 17 2000 1444 PM WAM Se TT C Program Files Microsoft Visual Studios 9e4 Wizards 351 KE 4 26 1998 6 00 PM Far FAQ tet CW InAAR A ar FAG bet TE EB 5 6 1998 11 57 AM FTF SITE RULES O C My Documents gqames4 FTP SITE RULES YOU MU TEB 3 22 1998 3 21 PM Sched Lgl Txt CAW IAPS S chedLgL T xt J3 KB 49 2007 10 46 PM REDIST THT C Program Files Microsoft Visual Studio VJSS REDIST BO KB 7726 1998 6 00 PM There are some features from the list view Single click gt Takes the document and opens it in the preview pane at the bottom of the search tool Double click gt Opens the document in the default viewer Focus gt When focus is on the document list pane the arrow keys can be used to go up and down Drag and Drop gt Can take a document outside of the application and drop onto another application 5 1 2 Preview Pane The preview pane can be used to view the document with out opening another application
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