Release Notes
Contents
1. remote browser connections will also minimize this issue Slight loss of performance over time To maximize system performance and reliability it is recommended that the Virtua be rebooted at least every two to three weeks and more often for heavy usage Unable to detect type of media loaded The system cannot detect the type of media loaded The Dashboard media indicators will show which bin is configured for which media Only load the media that is configured for each bin Loading the wrong kind of media will result in incorrect operation for example a DVD disc being labeled as a CD disc Flash card reader USB2 port on front of Controller not supported These interfaces may be supported in a future software release Studies can be lost or corrupted if a hard power off occurs Loss of power during some operations can result in lost or corrupt data An uninterruptible power supply and proper shutdown procedure are strongly recommended Some system configuration parameters cannot be programmed from the Touch Screen Refer to the Virtua User s Manual for instructions on configuring Virtua using the SmartDrive Green LEDs do not flash when receiving studies Green LEDs only flash when recording or printing discs Green LED on Controller does not flash during system activity Only the LED on the Touch Screen flashes during system activity Shutdown does not wait for studies or jobs to complete Shutting down the syste2. In some locales the right side of the Dashboard on the user interface will not be drawn correctly Locales known to have this problem include Romanian Romania ro_RO Greek Greece el_GR Hungarian Hungary hu_HU Finnish Finland sv_Fl Thai Thailand th_TH All Chinese locales User interface issue with Hong Kong locale Problems with date formatting may distort the user interface in the Chinese Hong Kong zh_HK locale For Chinese language it is recommended that one of the other Chinese locales be used No support for Turkish and Indian locales The Turkish Turkey tr_TR locale may cause errors and should not be used The Tamil India ta_IN locale does not correctly support Tamil characters CODONICS We bring the future into focus 17991 Englewood Drive Middleburg Heights OH 44130 USA 440 243 1198 440 243 1334 Fax Email info codonics com www codonics com Codonics Limited KK New Shibaura Bldg F1 1 3 11 Shibaura Phone 81 3 5730 2297 Fax 81 3 5730 2295 Minato ku Tokyo 105 0023 JAPAN
3. web address and disclaimer This feature is ideal for mobile coach applications Automatic grouping of studies on discs If multiple studies are received in Auto mode for the same patient within the endOfStudyTimeout time the studies will be grouped together on the same disc This feature can be disabled if the previous behavior one study per disc is desired Also the endOfStudyTimeout time can be increased for slower host systems or networks Note For studies already in the Virtua database they can be grouped together on the same disc by selecting them and hitting the Record button Expanded flexibility in disc label format and content New features include Auto formatting of study information based on the number of studies per disc such that all studies are shown on the label if possible The Ink Saver label allows up to 10 studies per disc label while other standard labels allow up to five studies Note With Version 1 2 0 software custom label template names cannot contain the character sequence For instance MyLabel new would not be supported Customization of which fields are shown in what order for each study Q O CODONICS Ability to limit the number of studies per disc to the maximum the number that will fit on the label Ability to select a different label for each type of copy For example Stethoscope for the patient copy and Ink Saver for the legal copy Expanded
4. support has been improved including encryption feature key protection and post install lock to study disc Product Improvements Expanded configurability through profile files There are a number of new profile files and new settings to support the new features and product improvements in this software Database preserved after software install For systems running Version 1 1 0 software or later the database will be preserved after software installation Previously the database would be deleted Note that Version 1 0 0 databases cannot be preserved after a software installation This feature can be disabled database deleted upon software installation via a SmartDrive configuration Improved accuracy in job time remaining estimation The time remaining estimation for jobs and for the entire job queue is now more accurate Reverse sorting now supported Touching or clicking a Studies or Discs column header that is already selected sorting the list by that column now reverses the order of the sort Improvements to Codonics Viewer Improvements to Codonics Virtua Medical Image Viewer See the Codonics Virtua Medical Image Viewer Release Notes Codonics part number 901 356 001 for details on installing and using the new viewer Button added for deleting multiple studies A button has been added to the Studies tab to allow all selected studies to be deleted Note This operation can take anywhere from several seconds to se
5. Release Notes Codonics Virtua Operating Software Version 1 2 0 Release Notes Version 1 2 0 software provides new features reliability improvements and faster operation for the Codonics Virtua Medical Disc Publisher This software is compatible with all Virtua systems This document details only changes from Version 1 1 0 software For changes between Versions 1 0 0 and 1 1 0 see Version 1 1 0 Codonics Virtua Release Notes Codonics part number 901 150 002 For full details on new 1 2 0 software features refer to Version 1 2 of the Virtua User s Manual Codonics part number VIRTUA MNLU Important Installing this software will delete all stored studies and jobs on systems running Version 1 0 0 software After the software is installed the database will be empty There is no way to save and restore the Studies Jobs database when installing software Stored studies and jobs will be preserved will not be deleted for users running Version 1 1 0 software or higher Note The first time Version 1 2 0 software is run it will automatically update the SmartDrive with new 1 2 0 parameters The SmartDrive should not be edited to configure 1 2 0 features until the software has been installed and run booted at least once Important Considerations for New Label Templates Version 1 2 0 software provides a number of disc label improvements that require new label templates to be installed on the SmartDrive Standard label templa
6. S servers With certain Query Retrieve servers such as the PSP PACS in Japan use of wildcard characters or in the query criteria can result in failures of subsequent retrieve requests of the matching studies Using an unambiguous query criteria such as the exact Patient Name Patient ID or Accession Number should avoid this problem Discs ejected into input bin The Recorder configuration file may become corrupt causing the Recorder to eject discs into the left input bin instead of the output bin If a system reboot does not correct this problem it may be corrected by running the Select Disc Drives utility from the Utilities gt General tab This will replace the corrupted file with a fresh one If this problem persists please contact Codonics Technical Support Q i O CODONICS Progress bars inaccurate or stuck The job progress bars may prematurely jump to zero time remaining or become stuck even through the job has completed Rebooting the system will clear this condition System will not completely start up if SmartDrive is not installed Do not start the system without the SmartDrive installed Recorder lock up Occasionally the Recorder will lock up with a status of Robotic Arm Error or No Drive Connection or No Recorder Drives Found To clear this condition clear any stray discs from the Recorder cycle power on the Recorder wait for any receiving studies to be completed and reb
7. correct font This problem only occurs for non admin users Deleting in process jobs may cause drives to lock up Deleting jobs that are recording or printing should be avoided if possible System fails to completely start up Very rarely the system will not completely start up and will display a message Problem loading page Hitting the Try again button will complete the startup sequence Known Issues For International Regions Cannot set date and time from Virtua user interface in some Tier 2 locales The workaround for this problem is to run the system in the en_US locale which is the factory setting set the local time and date correctly and then change the system to the desired operating locale A list of Tier 2 locales and instructions for changing the locale are in Version 1 2 of the Virtual User s Manual Codonics part number VIRTUA MNLU Issues with Arabic Locales Arabic characters may be clipped on disc labels Arabic characters are currently not supported by the Codonics Virtua Medical Image Viewer e No Unicode support in Viewer The Codonics Virtua Medical Image Viewer does not correctly display Unicode characters It is uncommon for DICOM files to be encoded in Unicode Limited Viewer support for international characters See the Codonics Virtua Medical Image Viewer Release Notes Codonics part number 901 356 001 for details User interface issue for some locales
8. ed and will be automatically installed on the SmartDrive Added Physician Stethoscope label for East Asian markets Age based automatic study deletion By default older recorded studies are deleted from the database only when space is needed for new studies Using this feature the system can be configured to also delete studies over a certain age For example some sites may wish to delete studies older than one week to make the studies database easier to manage and to keep it running at peak efficiency Age based study deletion will be performed daily at 2 00 AM local time and whenever the system is rebooted or powered on Disc verification Discs can be automatically verified checked for errors after recording This feature can be enabled either through Job Profiles or via the Edit Options screen Note Enabling disc verification may add considerable time to the recording process It is disabled by default Disc self check program When this feature is enabled a checksum is created for the disc and a program is included to allow the disc recipient to recreate and check the checksum This allows the disc recipient to verify the integrity of the disc Enabling the self check program will add some time to the recording process but not as significant as disc verification see above This feature can be enabled only through Job Profiles It is disabled by default Improved Support for Third Party Viewers Third party viewer
9. ins The Dashboard media indicators will show which bin is configured for which media Only load the media that is configured for each bin Loading the wrong kind of media will result in incorrect operation for example a DVD disc mislabeled as a CD disc The media type for a job can be configured for CD DVD or Auto Auto will select the correct media depending on the size of the job Jobs of 650 Mbytes or less use CDs larger jobs use DVDs Jobs queued for a media not currently configured will result in an error For example a job queued for DVDs when both input bins are configured for CDs will not record The media type can either be selected through Job Profiles for AutoRecord jobs or through the Touch Screen on the Edit Options screen for manual jobs Two new standard Job Profiles have been added AutoCD for automatically recording CD jobs and AutoDVD for automatically recording DVD jobs The job icons on the Discs page indicate whether a job is queued for CD media or DVD media Support for DICOM Query Retrieve Studies can now be queried and retrieved from PACS servers This requires the Virtua SmartDrive and the PACS server to be properly configured A new Query Retrieve tab has been added to the Virtua touch screen to use this feature Support for multiple site profiles Multiple site profiles can now be created and selected using a DICOM AE Title The site profile contains the site name address phone number
10. m in either Shutdown or Reboot modes does not wait for receiving studies to be completed or for currently recording or printing discs to complete The system should not be shutdown while studies are being received or while discs are currently recording or printing Discs required counts inaccurate for multi disc backup jobs When multi disc backup jobs all studies included in job will not fit on one disc are queued the Discs Required count in the Status Details tab and the X of Y discs recorded count on the Discs tab may contain inaccurate counts Typically the count will not increment until the entire set is completed Studies Jobs database capacity is 40 GBytes This typically allows storage of between 400 and 2000 studies before old recorded studies are removed to make room for new studies Larger Studies Jobs databases may be supported in a future software release Compatibility problems with Internet Explorer 7 There are minor cosmetic problems when remotely connecting with Internet Explorer 7 Internet Explorer 6 is recommended for remote connections to Virtua Incorrect Study status on Study Details page The status for study will show as No for Was Study Recorded even if the study has been recorded Known Uncommon Issues This section details uncommon or obscure issues with Virtua Version 1 2 0 software that are unlikely to be experienced by most users Failed DICOM queries with some PAC
11. oot the system System clock continuously set backwards A rare hardware problem may cause the system clock to be set back by an hour once per hour If this occurs please contact Codonics Technical Support DICOM association limit may be exceeded DICOM clients which open many simultaneous associations may exceed Virtua s limit of 24 simultaneous connections This may cause the system to stop receiving DICOM jobs requiring the system to be rebooted Unexpected drive selection pop up In rare cases a Windows pop up box will ask the user to indicate which drive is the top one and which is the bottom one Following the on screen instructions clears the condition Time remaining indicators for jobs inaccurate if more than one page If there is more than one page of jobs queued eight or more jobs the time remaining indicator on the Discs tab will not be accurate on any pages other than the first page Each page starts the time estimation over again without accounting for the jobs on the previous page Robot Arm Alignment Utility Failures Occasionally the system gets into a state where the Robotic Arm Alignment utility does not work properly The problem can normally be cleared by rebooting the system Install disc remains in closed drive after software install The first startup after a software install closes the drive tray If another reboot is performed the installation process repeats To work around this problem
12. remove the disc as soon as it ejects during installation or manually open the drive and remove the disc after installation is complete HTTP 500 Errors Occasionally attempting to delete a large study or a group of studies results in an HTTP 500 error The operation normally is successful upon retrying Job Profile menu does not show all Job Profiles Occasionally the job profile Menu on the Edit Options screen does not show all Job Profiles when scrolling to the left When this happens the entire list can be viewed by scrolling to the right Drive Timeout errors when recording DVDs Occasionally a Drive Timeout error will be reported and a disc will be rejected when recording DVDs If this problem persists please contact Codonics Technical Support Opening cover does not always silence error beep If the system is out of only one media CD or DVD and the top cover is opened the error beep will not stop The touch screen must be touched to stop the error beep Get it all with just one call 1 800 444 1198 All registered and unregistered trademarks are the property of their respective owners Specifications subject to change without notice Patents pending Copyright 2006 by Codonics Inc Printed in the U S A Part No 901 150 003 d Page number incorrect after deleting multiple studies When deleting multiple studies the current page number does not correctly update e Ink Cartridges user interface tab uses in
13. support for international regions Users upgrading from earlier software versions should set the locale setting on their SmartDrive for improved compatibility with international DICOM images and local time and date formats Expanded internationalization support includes Added support for Eastern Europe Cyrillic Arabic Greek Hebrew Chinese Japanese Korean Thai and Unicode DICOM character encoding Added full support for site profile and disclaimer international encoding The time and date can be configured to be displayed correctly for the local region Note as a result of this change systems configured for the US locale will now display the disc label date in the MMM DD YYYY format for example Oct 23 2006 Previous versions used the DD MMM YYYY format e Locale setting on SmartDrive is used to configure the above features to work correctly for the local region e Note Each standard label template has a wide version that must be used to correctly display East Asian characters on the disc label The second column on the Studies screen can be configured to display the Patient ID instead of the Physician This happens automatically for the Japanese locale but can be set back to Physician if desired The Help screen displays information specific to Codonics Japan when configured for the Japanese locale A Japanese language version of Codonics Virtua Medical Image Viewer is now includ
14. ters on all fields and to prevent long fields from improperly wrapping they are now truncated Western European characters are properly displayed on the disc label Previously the disc label template had to be hand edited and set to a different font to properly display Western European characters Series Description is now included with each series stored on a study disc Previously the Series Description was omitted Resubmitted AutoRecord jobs now record correctly Previously if a study that was already on the system was sent again as an AutoRecord job it would not automatically record Corrected problems with simultaneous jobs with different job profiles Previously if jobs were sent simultaneously with different Job Profiles the Job Profile for the first job would be used for both jobs User interface improvements Minor user interface defects have been corrected Known Common Issues This section details common issues with Virtua Version 1 2 0 software that are likely to be experienced by most users Multiple remote web browser connections slow system performance Each remote web browser connection to Virtua consumes system resources particularly when displaying the Studies tab with the All filter As more such connections are open system performance degrades For best results Codonics recommends not opening more than two simultaneous remote browser connections Using the New Today or Yesterday filters on
15. tes from earlier software versions are not fully supported by Version 1 2 0 software Version 1 2 0 software will automatically detect older versions of standard label templates in the profiles labels directory on the SmartDrive and replace them with newer versions If modifications have been made to these standard templates the modifications will have to be repeated on the new templates Older versions of custom label templates will not be replaced If you have a custom label template installed on the SmartDrive that was created prior to 1 2 0 software you may experience problems with centering and or clipped text If your custom label template was provided by Codonics please contact Codonics Technical Support to receive an updated label template If your custom label template was made by site personnel the template will need to be edited or recreated with the SureThing label design application provided with the 1 2 0 accessory disc Codonics part number 020 062 003 The new standard label templates included with Version 1 2 0 software are not compatible with older software versions Once the new label templates are installed on the SmartDrive the software should not be downgraded to Version 1 1 0 or earlier New Features Support for DVD media New features include System configuration to support CD only DVD only or both CD and DVD Important The system can be configured to have either disc type in either of the input b
16. veral minutes depending on how many images are deleted simultaneously Improved logging for troubleshooting Log files can now be saved onto a CD or DVD disc for mailing or emailing to Codonics from the Utilities gt Diagnostics tab The grablogs utility has been expanded to include additional log files Support for symbol entry on Touch Screen keyboard The Touch Screen keyboard now allows entry of symbol characters such as etc General speed improvements General improvements in system reliability General improvements in system status reporting Q i O CODONICS Problems corrected when identical Patient IDs used for different patients Previously sending studies to Virtua with the same Patient ID for different patients could cause an incorrect name to be displayed on the Virtua Touch Screen disc label or disc README TEXT or INDEX HTM files For further details see Virtua Product Bulletin No 201 Codonics part number 903 204 001 Improved re queuing of incomplete jobs at startup Jobs which were not completed when a shutdown occurred are now properly requeued when the system is started back up Network Gateway set to 0 0 0 0 properly disables the network gateway setting Previously setting the gateway to 0 0 0 0 caused problems connecting to Virtua systems even on the same subnet Disc label template improvements Disc label templates have been improved to provide more charac
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