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1. Setting the machine Selecting the transmission type M 942 OK INTERNET SETTINGS SEND TYPE gt Select one ofthe transmission options IMMEDIATE or DURING CNX and press OK to confirm Selecting the print mode for the deposit notice M 944 OK INTERNET SETTINGS DEPOSIT NOTI gt Select one of the deposit notice options WITH WITHOUT ALWAYS or ON ERROR and press OK to confirm Printing the Internet settings M 945 OK INTERNET SETTINGS PRINT These settings may also be printed together with all the other settings of the machine refer to Printing the machine settings on page 6 17 Mail sorting Select the storage mode for Internet documents in the mail box F X ONLY polls and prints E Mails PC ONLY stores E Mails in the mailbox for later use no E Mail poll SHARE PC if your PC and fax have two different E mail addresses transfer all mail or only those with attachments to a PC if your PC and fax share the same E mail address use the fax as a printer for E Mails for the PC M 96 OK INTERNET SORT MESSAGES F X Only mode gt Select option F X ONLY and press OK to confirm All E Mails are polled and printed PC Only mode Select option PC ONLY and press OK to confirm The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in the mailbox is displayed on the screen 4 23 Setting the machine S
2. gt 2 Remove the drum toner cartridge assembly 7 8 Maintenance Note In order to protect the environment do not throw away the used drum car tridge Used cartridges should be disposed of in accordance with local regulations concerning waste materials CAUTION The fusing unit located inside and at the bottom of the printer may become very hot during operation To avoid injury do not touch gt 3 Turn the blue clip as shown in the illustration below to unlock the toner cartridge 7 9 Maintenance gt 4 Separate the drum cartridge from the toner cartridge CAUTION Do not touch the green drum roller located under the fold away flap of the drum cartridge This will affect the print quality of your faxes and copies CAUTION Do not touch the metal parts located on the side of the toner drum cartridge set as shown below This may cause static electricity discharges and damage your machine Drum roller CAUTION Do not touch the black development roller located in front of the toner cartridge This will affect the print quality of your faxes and copies Development roller 7 10 Maintenance gt 5 Insert the new toner cartridge in the drum cartridge until locked in place 6 Insert the toner drum cartridge in the printer as shown below 7 11 Maintenance gt 7 Close the printer cover pressing it carefully but
3. Supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all numbers on the list Once the relay is activated by the fax and as soon as the document is received by the remote fax the document is printed before relaying to all numbers on the list To activate relay from the fax machine gt Insert the document to relay refer to Document positioning on page 6 1 gt Select M 37 OK FAX BROADCAST Enterthe remote fax number to relay to or choose the dialling mode refer to Dialling on page 6 2 and press OK gt Enter the relay list number used by the remote fax and press OK Enter the time to transmit the document next to the current time and press OK To modify the document feed type select one of the options FEEDER or MEMORY then press OK Enter the number of pages of the documents before transmitting gt Activate relay by pressing key 45 The document in the feeder will be relayed either immediately or at the specified time to the remote fax which will relay the document Fax or PC reception depending on model M 243 OK SETUP RECEPTION PC RECEPT This menu combined with a software program installed on the PC supplied or available as an option depending on model selects the machine to receive the documents fax e PC PC if available fax otherwise For more details please refer to the instruction manual provided with the s
4. Note This menu is not displayed if menu 212 is activated L1 and L2 Line Network Configuration 2121L You can define different characteristics for each telephone line in relation to the network type public or private Network type The telephone lines to which your machine is connected may be connected either to the public network or to a private network behind a private company exchange To configure line 1 L1 2121L of your machine on the private network PABX press keys M 25111 To configure line 1 L1 2121L of your machine on the public network PSTN press keys M 25112 To configure line 2 L2 2121L of your machine on the private network PABX press keys M 25124 To configure line 2 L2 2121L of your machine on the public network PSTN press keys M 25122 Line user mode In transmission your machine has the following 4 operating modes for both lines depending on the model Automatic mode selection of the transmission line from those available Manual mode selection of the transmission line by the operator in the different transmission notes Line 1 transmission mode L1 2121 all transmissions are made on line 1 line 2 reserved for reception Line 2 transmission mode L2 2121L all transmissions are made on line 2 line 1 reserved for reception 4 14 Setting the machine To configure your machine in automatic transmission line selection mode pres
5. 4 24 Setting the machine Connect either immediately or automatically depending on the time periods defined The triggering of a programmed Internet connection depends on the standard settings of the machine Immediate connection to the Internet There are two methods to immediately connect to the Internet Access through the menu M 93 OK INTERNET IMMED ACCES Direct access gt Press the key twice Programmed connection An automatic connection to the Internet depends on how the machine is programmed and on the standard settings refer to Standard settings on page 4 21 Deactivating the Internet function To inhibit the Internet functions M 91 OK INTERNET SUPPLIER Select NO ACCESS in the ISP list and press OK to confirm SMS service The sms button can send a Short Message Service SMS message to numbers all over the world SMS permits short written messages to be sent to mobile phones or other SMS compatible devices The number of characters allowed per message is dependent upon the service provider and the country you are sending the SMS from e g France 160 characters Italy 640 characters The SMS service is dependent upon the country and the service provider Note There is a special scale of charges for the SMS service SMS Parameters This menu is used to set several options automatic SMS print on reception 4 25 Setting the machine beep activated during SMS recepti
6. Plain paper copier type 80 g m Paper tray 1 capacity 250 pages 80 g m Paper tray 2 capacity option 500 pages 80 g m Paper sizes Tray 1 A4 Legal Letter Paper sizes Tray 2 A4 Letter Paper sizes Bypass tray A4 Legal Letter A5 B5 JIS Executive 10 Envelope Transparencies Paper weight Tray 1 60 to 90 g m 16 Ib to 24 Ib Paper weight Tray 2 60 to 90 g m 16 Ib to 24 Ib Paper weight Bypass tray 60 to 160 g m 16 Ib to 40 Ib Transmission procedures In accordance with UIT T recommendations for group 3 copiers Possible phone line connections To all public switched telephone networks or equivalent 7 24 Maintenance Scanned image resolution Scanner 600 dpi Reading system CIS optronics reading Print type Laser printing process Printer resolution 600 x 600 dpi Communication rate For group 3 33600 14400 12000 9600 7200 4800 2400 bps The effective transmission time for an A4 page ranges between a few seconds to approximately one minute depending on line quality modem bit rate the amount of information on the original document and the resolution 0 Not taking into account the exchange initialisation procedure Encoding type MH Modified Huffman MR Modified Read MMR Modified Modified Read JBIG Internet general specifications
7. Transmission to a mailbox Mailbox report Re transmission Note The selection of the line to be used in the transmission notes is only offered if your machine is configured in manual transmission mode If it is 4 15 Setting the machine not the selection is not offered The default transmission line offered is line 1 L1 Dialling prefix Before each automatic call your machine may add a prefix to the numbers you dial if they have a minimum length This function is especially useful when your machine is installed behind a company telephone exchange The internal numbers for which the prefix is not necessary are short numbers between 4 and 6 digits The external numbers for which the prefix is compulsory are long numbers You may program your machine so that it adds the prefix 0 automatically to all the numbers dialed that have a minimum length To program the prefix Press the keys M 2522 gt Enter the dialing prefix associated with line L1 2121 Note The dialing prefix may contain a maximum of 5 characters Press the gt key or the OK key to record it In the same way you may define a numbering prefix for line L2 2121L of your machine Press the keys M 2523 gt Enter the dialing prefix associated with the line L2 2121L gt Press the key or the OK key to record it To modify the minimum length gt Press the keys M 2521 gt You may change the default value 10 to a
8. V90 modem up to 56 kbps TCP IP PPP protocols SMTP POP3 MIME protocols for E mails File format Image TIFF F for black white documents and JPEG for color documents PDF monochrome and color Printing depending on model PCL 5e and PCL 6 emulation SG Script PostScript level 2 language emulation and PostScript level 3 language emulation with configuration file Specifications may change for improvement without prior notice A PCL is a registered trademark by Hewlett Packard B PostScript is a registered trademark by Adobe Systems Incorporated 7 25 Maintenance 7 26 C Call monitoring 4 17 Call reports and logs 4 17 CE Mark Safety 1 5 Cleaning 7 13 Connections 2 12 Power line 2 13 Telephone and LAN 2 13 Consumables 7 1 Consumables Replacing See Replacing the consumables Consumables Safety 1 4 Control Panel i Copying 6 13 Local copy 6 13 Specific copy settings 6 13 Counters 6 19 D Department code 6 23 Activating 6 23 Creating 6 24 Deactivating 6 23 Deleting 6 25 Printing a department code 6 25 Printing a user department code 6 26 Printing the department report 6 26 Setting 6 23 Use of 6 26 Deposit and polling 6 19 Dialling prefix 4 16 Directory See Fax Directory Drum Cartridge 7 2 Drum replacing See Replacing the consuma bles Dual Line 4 14 E Environmental Compliance 1 12 Canada 1 12 USA 1 12 F Faults 7 15 Communication erro
9. J 8 Jones 01987654321 0 8 O Connor 0123469874 d oconnor hello net U 8 Note alone is the indication that no associated key is assigned to the entry 5 7 Directory The rate is coded on a number see the following board Rate Code number 600 7 1200 2400 4800 7200 9600 12000 14400 33600 c o N50 BI oO Note Enter the field separator character even if one or more of the fields are left blank In the above example which uses a semi colon as a separator the entry for Jones lacks both E mail address and shortcut key Procedure To import a directory M 17 OK DIRECTORY IMPORT Select WITH to authorize the importation of a directory gt Create a directory on a PC in a file with a structure as set out above In order to be recognized as a directory the file name must include the word directory and must have a csv extension For example smithdirectory01 csv jonesdirectory csv or simply directory csv Create an E mail addressed to the fax E mail address attach the file to it and send the message via the mail server The fax will receive the E mail containing the directory when it connects to the mail server and will automatically import the attached file into its directory gt Repeat the procedure as many times as required for instance to update all the LAN faxes on the network with the same directory Note Importing a new directory
10. Lock SMS Activate SMS lock p 6 22 M 82 OK COUNTERS View the activity counters p 6 19 M 821 OK SENT PAGES Sent pages counter p 6 19 M 822 OK RECEIVED PG Received pages counter p 6 19 M 823 OK SCANNED PAGE Scanned pages counter p 6 19 M 824 OK PRINTED PG Printed pages counter p 6 19 3 8 Getting started Main menu 8 Advanced Functions Functions Function description Page M 84 OK SCAN amp PRINT Scanner and printer settings p 6 14 M841 OK SCANNER Scanner settings p 6 14 M 842 OK PRINTER Printer settings p 6 14 M 85 OK CONSUMABLES Status of consumables p 7 2 M 87 OK SCAN TO Scan To settings M871OK Scan To PC ee ea Bene ua Harrod SCAN TO ETP sania document send to FTP p 6 9 M 88 OK DEPT CODES Setting department codes M 881 OK ACTIVATION Change department code settings p 6 23 M 882 OK NEW DEPT Create or modify a department code p 6 24 M 883 OK DELETE Delete a department code p 6 25 M 884 OK PRINT Print department code list p 6 25 Main menu 9 Internet Functions Function description Page M 91 OK SUPPLIER oe M ee p 4 19 M 92 OK INIT PROVIDER Initialize ISP provider M921 OK CONNECTION ISP parameters p 4 19 M 9211 OK CALL NUMB ISP call number M 9212 OK IDENTIFIER ISP identifier M 9213 OK PASSWORD ISP password M922 OK MESS SERV Message service parameters p 4 19 M 9221 OK IDENTIF
11. Select the feed type FEEDER or MEMORY and confirm with OK refer to Document feed type on page 4 4 Enter the number of pages before transmission and confirm with OK gt Confirm postponed transmission by pressing the lt gt key 6 4 Operation The document is stored and will be sent at the new time Transmission with auto redial Monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows the user for example to listen if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission to monitor the communication progress in case of uncertain numbers etc To monitor the line manually Place the document in the fax feeder gt Press q gt If necessary set the sound level with navigator a or keys gt If not already done enter the fax number or refer to From the redial key on page 6 3 to call back the last fax number When you hear the remote fax tone the line is clear and you can start the transmission gt Press lt to start the document transmission If the machine is set to print a transmission report refer to Main settings on page 4 2 the reduced copy of the document first page will not be printed and it notifies you that the communication is manual Rerouting Reroute faxes received to a directory contact by setting and then activating the fax
12. completely overwrites any existing directory entries on the machine Once the machine has a complete directory disa ble the importing feature in order to protect the data already on the machine 5 8 Directory To disable importing M 17 OK DIRECTORY IMPORT Select WITHOUT to prevent users from importing a directory Exporting a directory The machine may also export a directory as a text file and send itto any mail client be it PC or fax based in the form of an E mail attachment entitled directoryxxx csv To export the directory M 18 OK DIRECTORY EXPORT Key in the E mail address of the PC or other fax machine to receive the exported directory gt Confirm by pressing OK gt Repeat the procedure as many times as required for instance to update all fax machines or send the same file to several PC users on the local network 5 9 Directory 5 10 6 Operation Sending Faxes sent over the telephone network are sent from the machine s document feeder or from memory Documents sent over the Internet are first stored in memory and sent at the time of Internet connection Over the telephone network all fax transmissions are in black and white Over the Internet transmissions are either black and white documents TIFF format or color documents JPEG format Document positioning Scanner Place the original documents in the document feeder face down first
13. confirm Note Create a new code by modifying the existing one Locking the keyboard This function prevents access by non authorized persons An access code must be entered each time a person wants to use the machine To access the keypad locking menu M 812 OK ADVANCED FUNCTIONS LOCK LOCK KEYBD Enter the four digit lock code Press OK to confirm gt With the a or navigator keys select the option WITH Press OK to confirm Note After each operation the machine locks automatically Locking the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory You can still send E mails by typing in the recipient s address as long as there no numbers To access the number locking option M 813 OK ADVANCED FUNCTIONS LOCK LOCK NUMBER Enter the four digit lock code with the keypad Press OK to confirm gt With keys a or v of the navigator select the option ONLY DIRECT Press OK to confirm Locking the Internet settings This function prevents access to all the Internet settings of menu 9 6 21 Operation Changes to these settings may lead to repeated connection failures The machine can still send documents to an E mail address M 95 and connect to the Internet M 93 To access the Internet settings locking menu M 814 OK ADVANCED FUNCTIONS LOCK LOCK PARAMET Enter the four digit
14. firmly until it clicks into position Press OK on the scanner control panel The display shows TUE 02 APR 13 39 INSERT GAUGE CARD Insert chip card supplied with the drum cartridge into the card reader ensuring that the chip is positioned as shown in the illustration below The following is displayed on the scanner control panel screen CHANGE DRUM YES OK NO C gt Press OK 7 12 Maintenance Once the chip card has been read the display shows DRUM OK REMOVE CARD Remove the card CAUTION If the following message is displayed check that you have inserted the chip card the right way up CANNOT READ CARD REMOVE CARD Cleaning Cleaning the printer Dust dirt and paper debris can affect printer performance Clean the printer regularly CAUTION Use a soft cloth to clean the printer Never use abrasive or corrosive detergents CAUTION The fusing unit can become very hot during operation To avoid injury do not touch Wait for at least 10 minutes after the printer has been turned off and make sure that the fusing unit has cooled down before cleaning the inside of the printer Clean the outside of the printer with a soft cloth 7 13 Maintenance Cleaning the paper feed roller gt 1 Turn off the printer and unplug the power cable gt 2 Remove the drum toner cartridge set from the machine gt 4 Replace the drum
15. fluctuation of 10 C 18 F per hour Humidity 20 to 80 no condensation with a fluctuation of 20 per hour Machine The following describes precautions for using the machine Never turn the machine off or open any of the covers during a print operation Never place flammable gasses liquids or objects that generate magnetic forces near the machine Unplug the power cable by the plug and never by the cable A damaged cable may cause a fire or electrical shock Never touch the power cable when your hands are wet Doing so may cause an electrical shock Always unplug the power cable before moving the machine Failure to do so can damage the power cable and may cause a fire or electrical shock Always unplug the power cable if you do not plan to use the machine for a long time Never try to remove any secured panels or covers There is a danger of electrical shock from high voltage circuits Never try to modify the machine Doing so may cause fire or electrical shock Never place any heavy objects on the power cable Do no pull or bend the power cable Doing so may cause fire or electrical shock Always make sure the machine is not placed on the electrical cable or the commu nications cables of any other electrical equipment Make sure that cords and cables do not get into the machine s mechanism Any of these conditions may cause machine failure or fire Always take care that paper clips staples
16. for your machine ensure that you Never leave the cover open unless required Do not attempt to oil the machine Always close the cover carefully and avoid vibrations Do not open the cover while printing Never try to dismantle the machine Do not use paper that has been kept in the paper tray for a long time Read the safety rules in the Safety amp Environment chapter at the end of this booklet Consumables There are 2 customer replaceable units in the machine Toner Cartridge 006R01297 Drum Cartridge 013R00628 Toner Cartridge The standard toner cartridge can produce up to 6000 pages when printing on Letter paper with a 596 area coverage or 10000 pages ITU No 1 in normal mode The initial toner cartridge can produce up to 2000 pages when printing on Letter paper with a 596 area coverage The service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation 7 1 Maintenance Drum Cartridge The standard drum cartridge can produce up to 20000 pages The initial drum cartridge that comes with the machine can produce up to 4000 pages Various factors can influence the effective service life of the drum cartridge namely the environment temperature humidity the average number of pages per print operation and the type of paper used Replacing the consumables toner and drum To check the remaining life expectancy of the
17. is preset to 00 by the machine Individual department codes are used to access and operate the machine During the setup procedure assign department numbers from 1 98 Enter a 4 digit department code for each department As each department enters their assigned department code to access and operate the machine the usage for each department is recorded on the department code report Function management by the administrator By default the Department Code function is deactivated when the machine is first put into service Activating the department code M 881 OK ADVANCED FUNCTIONS DEPT CODES ACTIVATION Using the browser or keys select WITH Press OK to confirm the function is activated Deactivating the department code M 881 OK ADVANCED FUNCTIONS DEPT CODES ACTIVATION gt Using the browser or keys select WITHOUT Press OK to confirm the function is deactivated Setting the department codes The administrator must enter the department number to be created between 01 and 98 the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users 6 23 Operation Entering the master code M 882 OK ADVANCED FUNCTIONS DEPT CODES NEW DEPT The screen displays NEW DEPT 00 FREE gt Using the browser key select 00 Press OK to confirm The screen displays
18. logs In the transmission and reception reports the number of the call line used is always indicated by Line 1 or Line 2 4 17 Setting the machine In the call logs the Note heading always contains the number of the line used L1 for Line 1 and L2 for line 2 Example of a log LOGS SID Douglas Number 0987654321 Date 12 12 06 14 20 Date Time Subscriber Mode Pages Durat Status Note 29 06 12 15 36495073 NORM 1 024 Correct L1 29 06 14 19 125649673 PHOTO 2 0 56 Correct L1 30 06 16 44 16 8578362 FINE 0 38 Correct L1 1 2 1 Date and time of the transmission or reception of the document 2 Caller s telephone number 3 Transmission mode Normal Fine Superfine or Photo 4 Number of pages transmitted or received 5 Call time 6 Ok result when the transmission or reception is successful or an information code for a specific call report manual call etc 7 List faults example Note For a complete list of error codes refer to Communication error codes on page 7 16 Message service and the Internet The machine lets you send and receive documents and E mails from numbers throughout the world over the Internet An E mail is an electronic message sent via the Internet to an E mail address which is a personal Internet mailbox Access to the Internet is through an Internet service provider ISP The provider allows connection to
19. many times as necessary to adjust the contrast Dialling From the directory Dialling alphabetically Enter the subscriber s name with the alphanumeric keypad until the name is complete 6 2 Operation Assigned number dialling Press key T The machine lists the subscribers records and lists in the Directory in alphabetical order then Use the and navigator keys to scroll through the subscribers available and choose the required subscriber or subscriber list or gt Press the T key Press the letter assigned to the subscriber refer to M 11 OK Directory New contact on page 5 2 The screen displays the corresponding name or Enter the subscriber or subscriber list assigned number The screen displays the name of the subscriber or subscriber list assigned to this number From the redial key ce The last ten numbers dialed are stored in memory For a fax number Tel in the Directory gt Press the key The screen displays the last number called gt Use the a and navigator keys to select the desired number For an E mail address gt Press the key and then ce The screen displays the last E mail address used gt Use the a and navigator keys to select the desired E mail address To multiple numbers Send a document simultaneously to multiple call numbers Note This may be achieved only if the machine is configured to send from the memory refer to Document feed t
20. masked charge code The charge code is a number that is sent on line after the correspondent s fax machine number To add a charge code after entering the correspondent s number gt Press the amp key to insert the symbol after the number Type the charge code Example TO DISS SSA Mapes es The charge code will always be hidden The maximum length that can be entered is 24 characters When dialing only the digits are sent on the line The symbol inserted is not sent In the example above the number 973808844401 23 is dialed If the equipment is connected to a private exchange PABX enter the prefix number used by your PABX to access the telephone network for example 0 followed by a or pause by pressing F1 key When a charge code is used the transmission reports and the machine log printout contains the correspondent s number followed by the charge code s symbol Mail box MBX FAX There are 32 mailboxes MBX Transmit documents in complete confidence using an access code named code MBX to all subscribers equipped with a compatible fax MBX 00 is public It is handled directly by the machine to record the messages of the fax TAD as soon as this is enabled MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnemonic its S
21. oe dab 5 8 Exporting a CIECIONY 45 9 99 G24 D pato pon cin V A dere Ka ad Sok Sod ated d Su 5 9 6 U perallOlt ice rw xux ee tte ee e E a ce rr weeks 6 1 ica MENTI ETTTPT 6 1 Document positioning 23 294 9 prx per es ar Sos ee Botones ere Ss p in dre 6 1 Choosing the resolution contrast llle 6 2 BIETET 6 2 Transmission over the Public Switched Telephone Network PSTN 6 4 Transmission over the Internet 2 0 0 c eee eee 6 7 Scan to FTP depending on model 00000 ce eee eee eee 6 9 Transmission waiting queue 0 0 eee 6 10 Cancelling a transmission in progress liliis 6 11 Reception PETENTE 6 12 Reception over the Public Switched Telephone Network PSTN 6 12 Reception over the Internet liliis 6 12 COPYING 24225 eR ePRPOSRERIESUENSDEXGS Eu Rr E Pep ODER peser dd exeo n d oux E 6 13 Local COPY s sea P EESOHEP da Ae RR e FERREA AG dad de ici ade de 6 13 Specific copy SENINOS aic ocu ir oec vest Sun aru 8 0n di Cice b a cde 6 13 Other fUNCtIONS TP PCT 6 17 LODS 42d cb go EOD KERRES EaddarEe ice dried ds dodi qiero 6 17 Printing the functions list a 222i etd 3 Ea RR Dr oa deed ena PROPRE OR EDE 6 17 Printing the machine settings llle 6 17 Short Dials aois atei agr r m 6 18 Font printing depending on model 0000 eee eee eee 6 18 SUD LAMPT rc m 6 19 Deposit and DOlliigis s u 3 9
22. port p 4 13 M 2543 OK STATE SNTP server state p 4 13 M 2544 OK TIME ZONE Time zone p 4 13 M 2545 OK SUMMER TIME Summer time offset p 4 14 M 29 OK TECHNICALS Technical parameters p 4 7 M 20 OK GEOGRAPHICAL Geographical settings p 4 2 The country you select will M 201 OK COUNTRY determine the network language p 4 3 and keyboard settings M 202 OK NETWORK Configure network settings p 4 3 M 203 OK LANGUAGE Set language p 4 3 Getting started Main menu 3 Fax Functions Function description Page M 31 OK TRANSMISSION UP ES p 6 4 320K Eco Trans Senda decumentdumngihe J 4 5 M 33 OK POLLING RX Polling request p 6 20 M 34 OK POLLING TX Deposit a document p 6 19 M 35 OK MBX SENDING Send to a mailbox p 6 29 M 36 OK MBX POLLING Poll a mailbox p 6 30 M 37 OK BROADCAST Broadcast transmission p 4 7 M 38 OK FAX ANSW Control of fax answering machine p 4 5 M381 OK PRINT ais messages stored in the p 4 6 M 382 OK ACTIVATION x LE me p 4 6 M 383 OK ANSWER CODE Save an access code p 4 5 M 39 OK FAX FORWARD Fax forward function M 391 OK REROUTING Reroute received messages p 6 5 M 3911 OK ACTIVATION Rerouting activation p 6 5 M 3912 OK CALL NUMBER Choose destination p 6 6 M 3913 OK Pus i document for local p 6 6 M 392 OK TX FORWARD Transmit forward function p 6 6 M 3921 OK ACTIVATION Transmit forw
23. press OK Choosing NO ACCESS disables access to Internet functions M 921 OK INTERNET INIT PROVIDER CONNECTION gt Enter the CALL NUMB press OK gt Enter connection IDENTIFIER press OK Enter connection PASSWORD press OK M 922 OK INTERNET INIT PROVIDER MESS SERV Enter Email IDENTIFIER press OK Enter Email PASSWORD press OK 1 If the identifier has more than 16 characters the text will automatically slide over to the left 4 19 Setting the machine Enter E MAIL ADR press OK Access to servers parameters M 923 OK INTERNET INIT PROVIDER SERVERS Enter SMTP press OK Enter POP3 press OK Enter DNS 1 primary press OK Enter DNS 2 secondary press OK Access to the authentification SMTP parameters M 924 OK INTERNET INIT PROVIDER SMTP AUTHENT In the ACTIVATION menu select WITH to activate SMTP authentification then press OK to confirm In the PARAMETERS menu select ID MESS SERV to keep the same identification parameters as the messaging service or AUTHENT SPEC to define other identification parameters then validate by pressing OK When you select AUTHENT SPEC carry out the two following operations Enterthe IDENTIFIER then press OK to confirm Enter the PASSWORD then press OK to confirm Sample Internet settings for the machine 56 kbps modem The ISP provides the following information CALL NUMBER 08 60 00 10 00 C
24. requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equipment is a label that contains among other information a product identifier in the format US AAAEQ T XXXx If requested this number must be provided to the telephone company 1 6 Safety amp Environment A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cable and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant WARNING Ask your local telephone company for the modular jack type installed on your line Connecting this machine to an unauthorized jack can damage telephone company equipment You not Xerox assume all responsibility and or liability for any damage caused by the connection of this machine to an unauthorized jack You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cable with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all area
25. s ID number will automatically appear on the screen To change the number select another free number and press OK to confirm Select the option WITH assigned key if you want to assign a letter shortcut key to your subscriber The first available letter appears by default Scroll through the letters by means of the or keys and press OK to confirm gt If necessary select the appropriate transmission speed to send faxes and press OK to confirm or to associate an FTP address gt Do not enter the E mail address gt Enter the FTP address of the contact then press OK to confirm for example 134 1 22 9 Enter the FTP user name for example Jones Enter the password of the FTP user gt f necessary enter the file destination directory when this field is not completed the files are stored directly under the root of the FTP server for example server name Jones Define the attachment format Image or PDF then press OK to confirm Anumber allocated to your contact will be automatically displayed on the screen This number can be modified by entering another number then validating with OK 1 If the machine is connected to a PABX you may need to insert a pause for dial tone symbolized by the sign in the number and entered by pressing the F1 key 5 2 Directory Selectthe option WITH the associated key if you want to associate a letter shortcut key with your contact The fir
26. set a peripheral device IP address sub network mask network and gateway address To configure the local network setting manually M 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION Choose MANUAL and press OK to confirm IP address M 2532 OK SETUP NETWORKS LOCAL NETWORK IP ADDRESS Enter the IP address of the machine and press OK to confirm Sub network mask M 2533 OK SETUP NETWORKS LOCAL NETWORK SUBNET MASK Enter the sub network mask of the machine and press OK to confirm Gateway address M 2534 OK SETUP NETWORKS LOCAL NETWORK GATEWAY Enter the IP address of the network gateway and press OK to confirm IEEE address or Ethernet address or MAC address M 2535 OK SETUP NETWORKS LOCAL NETWORK IEEE ADDRESS The Ethernet card of the machine already has a read only IEEE address Netbios names These names which can be used with the network options are used to identify the machine from a PC connected to a local network for instance with the name IMP NETWORK 1 M 2536 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 1 NAME M 2537 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 2 NAME Enter the selected name 15 characters max and press OK to confirm The WINS1 and WINS2 servers used with the network options allow access to machines on other sub networks by means of their NetBIOS name 4 12 Setting the machine These two addresses must be filled in for
27. specified in the Xerox installation procedure will ensure that the concentration levels meet safe limits If you need additional information about ozone please request the Xerox publication Ozone by calling 1 800 828 6571 in the United States and Canada In other markets please contact your authorized local dealer or Service Provider For Consumables Store all consumables in accordance with the instructions given on the package or container Keep all consumables away from the reach of children Never throw toner toner cartridges or toner containers into an open flame 1 4 Safety amp Environment Radio Frequency Emissions United States Canada Europe NOTE This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following
28. the Internet and the mailbox through a telephone line 4 18 Setting the machine Before worldwide transmission you must e take out an Internet subscription from an Internet Service Provider ISP check that all initialization parameters correspond to those provided by the ISP apply the correct settings if needed for the Internet connection Connect to the Internet via the ISP to send and receive fax Internet or E mails Both operations will be performed during an Internet connection Initialization parameters Configure the settings needed to identify the machine on the Internet The ISP will provide these settings The parameters are divided in four categories connection identifies the dial up number the connection identifier and the con nection password message service defines the message service identifier the message service password and the E Mail address servers identifies the name of the IP address of Internet SMTP providers send and POP3 MBX reception and the address of DNS 1 and DNS 2 servers The server address is made up of 4 groups of 3 digits maximum separated by dots SMTP Authentication used to activate the authentication protocol Access to connection and message service parameters M 91 OK INTERNET SUPPLIER Select the Internet Service Provider ISP from the list NO ACCESS PROVIDER 1 PROVIDER 2 PROVIDER 3 PROVIDER 4 PROVIDER 5 PROVIDER 6 or LOCAL NETWORK and
29. to one side and pull out the plastic tab and the shipping tape from the paper feed inlet 2 5 Installing your machine Machine Overview Document feed Scanner tray Control Panel Adjustable paper guide Document output Scanner release x tray button Paper output tray On Off switch Second cassette Machine paper tray 500 pages P _ Paper feed tray Second paper cassette optional Chip card reader AC power socket Telephone line Socket Telephone cable SS gt AC power cable 2 6 Installing your machine Installing the removable parts This section describes the installation of the machine s removable parts Installing the paper tray Line up the tray with the left and right guides and gently push the tray in until it stops as illustrated below Install the tray cover Installing the paper output tray With both hands slightly bend the center part of the tray upwards in order to insert its clips into the slots located on the upper part of the machine 2 7 Installing your machine Release the tray so that it recovers its initial shape Installing the document feed tray gt Insert the base of the document feed tray into the two slots located behind the control panel on the back of the machine 2 8 Installing your machine Installing the original document output tray gt Insert the document output tray into th
30. try again Code 08 Quality The document you sent was not received Contact your subscriber Code 0A No document to be polled You tried to poll a document from an empty mailbox or the password entered was incorrect 7 16 Maintenance Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent check the number of pages in the document Code 0C Received document error Ask the subscriber who called you to check the length of the document it may be too long to be completely received Code 0D Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive any new transmissions because the memory is full Empty the fax memory by printing the received documents and deleting or transmitting the documents in the transmission queue Code 14 Memory full Received document memory full Code 15 Unknown mailbox number You have sent a document to an unrecognised subscriber s mailbox Code 16 No Relay Bcst list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You have sent a document to an unrecognised subscriber s mailbox Code 18 Relay Bcst impossible You have requested a document relay from a remote fax which does not have the relay broadcast function C
31. 1 31 Enter the MBX code if needed and press OK to confirm Select the menu MAILBOX CODE or MAILBOX NAME then press OK to confirm the selection Perform data modification of the menu and press OK to confirm gt If needed repeat the last two steps for the other menu 6 28 Operation Printing the contents of an MBX M 73 OK MAILBOXES PRINT MBX Select a free MBX or enter the number of a free MBX directly 1 31 Enter the MBX code if needed and press OK to confirm All documents found in the MBX are printed and the MBX is emptied Deleting an MBX Before deleting an MBX you need to make sure it is empty by printing its content M 74 OK MAILBOXES DELETE MBX Select a free MBX or enter the number of a free MBX directly 1 31 Enter the MBX code if needed and press OK to confirm Press 4 to confirm MBX deletion The MBX is deleted and will appear as a free MBX in the list Printing the MBX list M 75 OK MAILBOXES PRT MBX LIST The list gives the status of each MBX MBX deposit in your fax gt Insert the document in the machine s document feeder Select M 72 OK MAILBOXES DEPOSIT MBX and press OK to confirm Select a free MBX or enter the number of a free MBX directly 1 31 The document is stored in the selected MBX MBX deposit in a remote fax Insert the document in the machine document feeder gt Select M35 OK FAX MBX SENDING and press OK to con
32. 2 key Deposit a file in an FTP server Position the document refer to Document positioning on page 6 1 gt Select M 872 OK ADVANCED FUNCTIONS SCAN TO SCAN TO FTP or press the F2 key then press the OK key Note The F2 key is configured by default with the Scan to function See p 6 18 if key needs reprogramming gt Enter the FTP address of the server or select it from the directory by pressing the QQ key Enter the name of the FTP user operation prohibited when the address is in the directory Enterthe password of the FTP user operation prohibited when the address is in the directory Press OK to confirm Select B amp W SCAN to send a document in black and white or COLOR SCAN to send a document in color Press OK to confirm this setting may be changed at any time during the send procedure with the color key Enter the name of the attachment and press OK to confirm gt f necessary change the attachment format PDF or IMAGE and press OK to confirm Multi contact sending For Multi contact sending create a group which only contains FTP addresses Follow the procedure for sending to a single address but select the FTP address group in the directory 6 9 Operation Transmission waiting queue Obtain a summary of all documents queuing for transmission including those in deposit or in delayed transmission etc consult or modify the waiting queue In this waiting queue the doc
33. 27 Creating an MBX 6 28 Deleting an MBX 6 29 Management 6 28 MBX deposit in a remote fax 6 29 MBX deposit in your fax 6 29 MBX polling from a remote fax 6 30 Modifying the features of an MBX 6 28 Printing the contents of an MBX 6 29 Printing the MBX list 6 29 Maintenance 7 1 Consumables See Replacing the consuma bles Maintenance Safety 1 2 Masking the charge code 6 27 Mercury Safety 1 15 Message service and the Internet 4 18 Connection 4 24 Deactivating 4 25 Initialization parameters 4 19 Settings 4 21 N Navigation 3 1 Access to functions 3 3 Functions list 3 4 Network type 4 14 oO Operation 6 1 Fax See Sending Fax Operator Accessible Areas Safety 1 1 Ozone Safety Information 1 4 P Printer settings 6 16 Printing the functions list 6 17 Printing the machine settings 6 17 R Radio Frequency Emissions 1 5 Reception Fax 6 12 Reception over the Internet 6 12 Reception over the Public Switched Telepho ne Network PSTN 6 12 Recording the line 2 number F116L 4 15 Recycling and Disposal 1 14 Regulatory Information 1 6 Fax Kit option Canada 1 8 Fax Kit option Europe 1 8 Fax Kit option US 1 6 Replacing the consumables 7 2 Drum 7 7 Toner 7 2 S Safety amp Environment 1 1 Safety Standards 1 3 Scan to PC 6 22 Scanner calibration 7 15 Scanner settings 6 14 Selecting the manual transmission mode line 4 15 Sending Fax 6 1 Cancelling a transmission in progress 6 11 Choosing the resolution contrast 6 2 D
34. 4 2 M 23 OK SEND Transmission settings Print the transmission report see M M 231 OK SEND REPORT 381 OK ports 4 4 M 232 OK MEMORY SEND Send from feeder or memory p 4 5 Moss OK Eco PER e economy period see M 32 45 M 24 OK RECEPTION Reception settings M 241 OK Rec PAPER Accept reception without paper p 4 6 M 242 OK NBR OF COPIE oo OI TOPANEL p 4 6 3 4 Getting started Main menu 2 Setup Functions Function description Page M 243 OK PC RECEPT Choice for PC reception p 4 7 M 25 OK NETWORKS Network settings M 251 OK TEL NETWORK Telephone network settings M 2511 OK NETWORK TYPE Select the type of network p 4 2 M 252 OK PREFIX Activate the dialling prefix p 4 4 M 253 OK LOCAL NETWORK LAN settings M 2531 OK CONFIGURATION _ Select the configuration mode p 4 11 M 2532 OK IP ADDRESS IP address of the machine p 4 12 M 2533 OK SUBNET MASK Sub network mask p 4 12 M 2534 OK GATEWAY Gateway address p 4 12 M 2535 OK IEEE ADDRESS IEEE address of the machine view p 4 12 only M 2536 OK NETBIOS I NAME NetBIOS name 1 p 4 12 M 2537 OK NETBIOS 2 NAME NetBIOS name 2 p 4 12 M 2538 OK Wis 1 Address of the NetBIOS name 4 13 server 1 M 2539 OK WiNs 2 Address of the NetBIOS name p 4 13 server 2 M254 OK SNTP SERVER SNTP server configuration p 4 13 M 2541 OK ADDRESS SNTP server address p 4 13 M 2542 OK PORT SNTP server
35. 606 d 3 473219 39 9 Saeed RR e enu odo EHS 0 6 19 Lock Secure ACCOSS c2i i bccabadeewhwbeedessd a a dees de eae 6 20 Scan to PC depending on model nnna aana cee eee eee 6 22 Deparment Cd 122 u rcs Chee Res oo oe RE KEKE ede de KO CR SESS Rn 6 23 Function management by the administrator 2000005 6 23 Use of the department codes by adepartment 20 6 26 Masking the charge code 0 cece eee 6 27 Entering the masked charge code 0 2002 e eee eee 6 27 Mail box MBX FAX uo since Ph kine Ded det de buns dude aoe Deed wes 6 27 MBX management 0000 6 28 7 MAIMGNANCG lt ceceternndedtee civ eet weer eerie ae arc Rer 7 1 Maintenance ig tear ade dant cie Di iege terim spi od Re Medi ee deen tee 7 1 General MMMT rrTTTTUT 7 1 Co ns mableS s scie ee ndadahadsd 0 20s ee be RECURSO ap RC OCCUR 7 1 Replacing the consumables toner and drum 2 00005 7 2 CleaniN ge ee 2 otek a Sed Pe 7 13 SENICE HC 7 15 Scanner calibration sj 60 3 ce cade ait dh ROS OR deed aaa doe Bw adhe a 7 15 PaUNS 62 42 65 5 2cahwe ee alta TTE 7 15 Communication errors aaa a a 7 15 Pinter COS 44 42 33 4 809 3E EORR CROIRE LO DR oo ERE IEEE RE EC 7 19 Scanner faults pee cinei sadada Ge C E ak uie caa Be Ro OCA a da ae 8 7 22 Miscellaneous faults 2 2 212 ic ad wed 30r RR ee e dece pO ri Ve KS 7 22 Machine packing and transportation 000000e eee ee
36. 8821 gt DEPT CODE 8822 DEPT NAME gt Press OK to confirm the line 8821 gt DEPT CODE The screen displays MASTERCODE and gt Using the key go to the line and enter a 4 digit department code remember this code Press OK to confirm the code gt Using the browser key select 8822 DEPT NAME and press OK Using the alphabetical keypad enter the department name maximum 20 characters Press OK to confirm the department name Creating a department code Only the administrator using the mastercode is able to set up other department codes Enter the mastercode and press OK to confirm M 882 OK ADVANCED FUNCTIONS DEPT CODES NEW DEPT gt Enter a number between 01 and 98 or select a free number using the or keys as shown on the machine s display Press OK to confirm the selection The screen displays 8821 gt DEPT CODE 8822 DEPT NAME 1 Code assigned only to the administrator 6 24 Operation gt Press OK the screen displays DEPT CODE 0000 Enter a 4 digit code remember it if this code is already used by another service the machine displays CODE USED In this case enter another code Press OK to confirm the selection The machine gives the opportunity to modify the department name Press OK and then the Q key to return to the main menu Deleting a department code The administrator can also delete a department code Enter
37. 9 00 am 12 30 am and 5 00 pm An Internet connection is established every 3 hours PERIODIC default value An Internet connection is established when requested by ON DEMAND IMMED ACCESS refer to Internet Connection on page 4 24 A Automatic connection occurs within 12 minutes of the selected time the type of transmission over the Internet IMMEDIATE Document transmission will occur immediately at each transmission request DURING Transmissions will only occur at programmed CONNECTIONS connections SET TIMES or PERIODIC TYPE Print the machine status settings at any time Selecting the connection type M 941 OK INTERNET SETTINGS CONNEC TYPE gt Select one of the connection options form SET TIMES PERIODIC or ON DEMAND and press OK to confirm Changing the connection period PERIODIC type M 943 OK INTERNET SETTINGS PERIOD gt In PERIODIC mode enter new connection times using means of the numerical keypad between 00 01 am and 11 59 pm and press OK to confirm An Internet connection will be established every three hours default value Changing the connection times SET TIMES type M 943 OK INTERNET SETTINGS TIME gt With the SET TIMES mode selected use the or key to place the cursor under the numeral you want to change Enter the new connection time s by means of the numerical keypad between 00 01 am and 11 59 pm and press OK to confirm 4 22
38. E monochrome TIFF or color JPEG PDF monochrome or color 77 LAN SPEED AUTOMATIC Define the communication speed of the 100 FULL peripheral units in relation to the 100 HALF implemented Local Area Network LAN 10 FULL 10 HALF 78 WINS DNA RE 1 WITH 2 WITHOUT 80 TONER SAVE 1 WITH Makes printing lighter to save toner cartridge 2 WITHOUT ink 81 FONT 0 82 FORM LINES 60 83 FONT PITCH 10 00 84 PT SIZE 012 00 85 LINE TERM 0 86 ORIENTATION 1 PORTRAIT 2 LANDSCAPE 90 RAW PORT 9100 RAW network print port connection 91 PRINTER 30 min Time out before document being printed is ERROR TIMEOUT deleted following a print error in PC print mode 92 PRINTER WAIT 15 seconds Wait time out for data from PC before the TIMEOUT task is deleted in PC print 93 REPLACE 1 NO Page format change FORMAT 2 LETTER A4 94 PRINT CLASS 1 PC KIT ONLY 2 PCL PC KIT Printing in GDI mode Printing in PCL PostScript Mode 95 SYMBOL SET 1 CS1 2 CS3 A Depending on model or option 4 10 Setting the machine Local Area Network LAN settings depending on model This is a new generation machine that will be part of the local network just like a PC The built in local network access card will enable you to send documents through an Simple Mail Transfer Protocol SMTP or Post Office Protocol POP3 local message server internally
39. I D It is possible to modify the features of an MBX 6 27 Operation print the contents of an MBX only possible if the MBX contains one or more doc uments with a star next to the MBX When the contents of an MBX have been printed it becomes empty delete an MBX only if the MBX is initialized and empty print the list of the fax machine s MBX s Receive and send through an MBX with complete confidentiality An access code is not needed to deposit documents into the MBX All documents deposited in an MBX are added to the ones already present In polling the MBX are only accessible with an MBX code It is possible to perform MBX deposits or polls by depositing a document in a fax MBX depositing a document in a remote fax MBX polling a document from a remote fax MBX management Creating an MBX M 71 OK MAILBOXES CREATE MBX Select a free MBX or directly enter the number of a free MBX and press OK to confirm Select option MAILBOX CODE and press OK Value 0000 is always displayed Enter a code if needed and press OK Select option MAILBOX NAME and press OK gt Enter this MBX s S I D 20 characters max and press OK The MBX is initialized Press C to create another MBX and repeat the above procedure To exit the MBX press Q Modifying the features of an MBX M 71 OK MAILBOXES CREATE MBX Select a free MBX or enter the number of a free MBX directly
40. IER Message service identifier M 9222 OK PASSWORD Message service password M 9223 OK E MAIL ADR Message service E mail address M923 OK SERVERS SMTP POP3 and DNS parameters p 4 20 M 9231 OK SMTP SMTP server M 9232 OK POP3 POP3 server 3 9 Getting started Main menu 9 Internet Functions Function description Page M 9233 OK DNS 1 Primary DNS M 9234 OK DNS 2 Secondary DNS M924OK SMTP AUTHENT uk aia Eii p 4 20 M 9241 OK ACTIVATION SMTP authentication activation M 93 OK IMMED ACCES Immediate access to ISP p 4 25 M 94 OK SETTINGS Internet settings M941 OK CONNEC TYPE Select connection type p 4 22 M942 OK SEND TYPE Select transmission type p 4 23 M943 OK PERIOD Select the period of connection p 4 22 M944 OK DEPOSIT NOTI Select to print a deposit notice p 4 23 M945 OK PRINT Print internet settings p 4 23 M 95 OK E MAIL Send an E mail p 6 8 M 96 OK SORT MESSAGES Sort messages by storage method p 4 23 A These menus will appear only with valid ISPN settings 3 10 4 Setting the machine The parameters of the machine must be correctly set to obtain quality transmission and reception Set the parameters of the machine by browsing remotely or through the machine menus The parameters are set remotely through the embedded web server via a PC registered in the network depending on model Remote setting of parameters dep
41. ONNECTION IDENTIFIER sg048944 Qwn net CONNECTION PASSWORD dd MESSAGE SERVICE IDENTIFIER demo jt12 MESSAGE SERVICE PASSWORD died E MAIL ADDRESS demo2 gofornet com SERVER SMTP mail gofornet com POP mail gofornet com DNS 1 103 195 014 001 DNS 2 103 195 014 002 Note Non functional data given by way of example 4 20 Setting the machine Complete the following MENUS on the fax machine 91 Supplier Provider 1 Connection 9211 Call numb 0860001000 9212 Identifier sg048944 wn net 9213 Password Tm Message service 9221 Email ID demo jt 12 9222 EMAIL PASSWORD IUe 9223 E Mail adr demo2 gofornet com Servers 9231 SMTP mail gofornet com 9232 POP3 mail gofornet com 9233 DNS 1 103 195 014 001 9234 DNS 2 103 195 014 002 smtp authent 9241 activation With or Without The machine is now configured Print the settings in order to check they have been acknowledged by pressing M 9 4 5 and OK Settings The settings are divided into two categories the standard settings define the Internet connection type and transmission type for the documents the E mail sorting defines how received E mails are stored Standard settings The machine has settings that define 4 21 Setting the machine the type and frequency of the connection to the ISP An Internet connection is established every day at SET TIMES
42. TE Select the required document from the queue and press OK to confirm Printing a document in waiting or in deposit M 64 OK COMMANDS PRINT Select the required document from the queue and press OK to confirm Print the waiting queue M 65 OK COMMANDS PRINT LIST A document called COMMAND LIST is printed Cancelling a transmission in progress Cancelling a transmission in progress is possible for both a single call number or a multi call number For a single call number transmission from memory the document is erased from memory Fora multi call number only the call number in progress is erased from the trans mission queue To cancel transmission in progress Press the Q key Press the Q key a second time to confirm Press the Q key to confirm cancellation in progress If the machine is set to print a transmission report refer to Transmission report on page 4 4 it will indicate that the communication was cancelled by the user User Break 6 11 Operation Reception Document reception over the Internet is automatic at each Internet connection Reception of all documents over the telephone network is done one at a time at fax reception Reception over the Public Switched Telephone Network PSTN Fax reception depends on the parameter settings of the machine Reception over the Internet Reception is automatic at each Internet connection Incoming documents other
43. XEROX FaxCentre 2121 2121L User Guide Part Number 252780989 Version 3 0 06 11 15 Prepared by Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU ENGLAND 02006 by Xerox Corporation All rights reserved Copyright protection claimed includes all forms and matters of copyrighted material and information now allowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc Xerox and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of other companies are hereby acknowledged Changes technical inaccuracies and typographical errors will be corrected in subsequent editions Table of Contents 1 Safety amp Environment eelleeeen 1 1 Operator Accessible AreaS 00 elles 1 1 MAIMENANCES orren d xe SCC X dex dX dox 3 Bde CODE Ewes REL S d e ai a Re e a aede 1 2 Sae Standards s uci sed sedeune karig dO Sem pe diced cerete uro io a 1 3 Laser Safety Information 2 2 22 0 0c ee ee 1 4 Ozone Safety Information 3 o3 s sse ewes d wurde rcx t dtd 1 4 For Consumables iau e gar dat ce secre X eon Sd eee ee eee es eee ee eee 1 4 Radio Frequency Ermissioris 2c ccce Ru x RR EA 1 5 Bp P Per 1 5 Regulatory I
44. a character by moving the cursor to the left use the or C key gt Press sms to confirm the entry 4 26 Setting the machine Dialthe number ofthe recipient mobile phone or any other SMS compatible device in one of the following ways dial the number by means of the numerical keypad enter the first letters of the recipient name press the 7 key until the required name appears names are classified in alpha betical order press the key to display the required name The screen displays the last person you have sent an SMS to use the or keys to select a different number The SMS may be sent to only one person or to several people To send an SMS to only one person press the sms key to confirm to several people press the i key and enter the next person s name repeat the operations as many times as required 10 people max Press the sms key to confirm SENDING SMS is displayed as the SMS is being sent Once SENDING SMS is no longer displayed the SMS has been sent and the recipient number is saved ag key If SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission refer to Transmission waiting queue on page 6 10 To check the SMS has been sent properly print the transmission reception log M 52 OK PRINT LOGS p 3 7 Erase an SMS Proceed as follows to er
45. ake place from the page where the error occurred abandoning the transmission by deleting the corresponding command in the trans mission queue refer to Cancelling a transmission in progress on page 6 11 The fax machine makes a maximum of 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes 7 15 Maintenance Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 failed attempts Call later Code 03 User break A communication has been stopped by the user pressing the key Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover etc In the reception mode this incident appears only if the reception setting is switched to WITHOUT PAPER refer to Reception without paper on page 4 6 Code 07 Disconnected The line has been cut bad line Check the number and
46. aken Shielded interface cables must be used with this product to maintain compliance with Council Directive 89 336 EEC Regulatory Information ICES 003 This Class A digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe A est conforme la norme NMB 003 du Canada US Regulatory Information for the Fax Kit option Model Fax Send Header Requirements The Telephone Consumer Protection Act of 1991 Number makes it unlawful for any person to use a computer or other electronic device including XRX FAXK FAx machines to send any message unless such message clearly contains in a i margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges The country location telephone number identifying the machine the header text information business name the send and receive behaviour and dial type must be entered when installing the Embedded Fax kit option For further information on installing Embedded Fax refer to the System Administration CD Fax Kit Information This equipment complies with Part 68 of the FCC rules and the
47. already stored For all subscriber records or subscriber lists the machine can create consult modify contents delete print the directory Creating subscriber records For each subscriber record only name tel or E Mail address are required NAME of your subscriber TEL and fax number of your subscriber E MAIL address example jones address com or FTP address example 134 1 22 9 To store data enter an FTP address instead of an E mail address FORMAT by default the attachment is PDF or Image tiff or jpeg RECORD NO this number is automatically assigned by the fax and allows quick access to the answering machine 5 1 Directory RATE for each subscriber choose the fax transmission speed The available rates are 2400 4800 7200 9600 12000 14400 and 33600 bits per second bps With a good telephone connection the highest rate of 33600 bps should be used If your subscriber number has both TEL and E MAIL listed the validation key lt gt or will determine if the document will be sent over the telephone network or Internet Adding a record M 11 OK DIRECTORY NEW CONTACT gt Fill in the new record entering your subscriber s name Press OK to confirm Note You can stop the list creation at any time by pressing Q gt Enter the person s fax number and press OK to confirm gt Enter the E Mail address of your subscriber and press OK to confirm Your subscriber
48. an legislation end of life electrical and electronic equipment subject to disposal must be managed within agreed procedures Prior to disposal please contact your local dealer or Xerox representative for end of life take back information 1 14 Safety amp Environment North America Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment If you are managing the disposal of your Xerox product please note that the product may contain lead mercury perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of perchlorate is fully consistent with regulations applicable at the time that the product was placed on the market For disposal information contact your local authorities Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see www dtsc ca gov hazardouswaste perchlorate Mercury Safety LAMP S INSIDE THIS PRODUCT CONTAINS MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING TO LOCAL STATE OR FEDERAL LAWS For details see www lamprecycle org www eiae org Other Countries Please contact your local waste authorities and request disposal guidan
49. and Disposal European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application If you are managing the disposal of your Xerox product please note that the product contains lead mercury and other materials whose disposal may be regulated due to environmental considerations in certain countries or states The presence of lead and mercury is fully consistent with global regulations applicable at the time that the product was placed on the market Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Professional Business Environment E Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with Europe
50. apers which bear any of the following information Registrant s earnings or income Registrant s dependency status Registrant s court record Registrant s previous military service Registrant s physical or mental condition NOTE Exception US Army and Navy discharge certificates may be photographed 1 10 Safety amp Environment Badges identification cards passes or insignias carried by military or Naval personnel or by members of the various Federal Departments and Bureaus such as the FBI and Treasury unless the photograph is ordered by the head of such Department or Bureau CAUTION Copying of the following is also prohibited in certain states automobile licences driver s licenses and automobile Certificates of Title This list is not all inclusive In case of doubt consult your attorney Cyprus Hungary Lithuania Slovakia Czech Republic Italy Malta Slovenia Estonia Latvia Poland Spain 1 11 Safety amp Environment Environmental Compliance USA Energy Star As an ENERGY STAR partner Xerox Corporation has determined that the basic configuration of this product meets the ENERGY STAR guidelines for energy ENERGY STAR efficiency The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments and the office equipment industry to promote energy efficient copiers p
51. ard activation p 6 6 M 3922 OK CALL NUMBER Recipient selection p 6 6 Main menu 4 SMS service Functions Function description Page M 41 OK SEND SMS Send SMS p 4 26 M 42 OK READ SMS Read SMS p 4 28 M 43 OK DELETE SMS Delete SMS p 4 27 M 431 OK SELECTION Select SMS to delete p 4 27 M 432 OK SMS READ Delete read SMS p 4 27 3 6 Getting started Main menu 4 SMS service Functions Function description Page M 433 OK ALL Delete all SMS p 4 28 M 44 OK PRINT SMS Print SMS received p 4 28 M 45 OK PARAMETERS SMS service SMS parameters p 4 26 M451 OK AUTO PRINT Automatically print SMS p 4 26 M452 OK BEEP SMS Beep on SMS reception mode p 4 26 M 453 OK SENDER NAME Show hide sender name p 4 26 M 454 OK TERM ADDR Machine address p 4 26 M 46 OK SERVER SMS servers settings p 4 29 M 461 OK SMS CENTRE 1 Number of main SMS centre p 4 29 M 4611 OK SEND NO Transmission number p 4 29 M 4612 OK RECEIVE NO Reception number p 4 29 M 462 OK SMS CENTRE 2 Number of secondary SMS centre p 4 29 M 4621 OK RECEIVE NO Reception number p 4 29 Main menu 5 Print Functions Function description Page M 51 OK FUNCTIONS LIST Print the functions list p 6 17 M 52 OK LOGS Print the transmission logs p 6 17 M 53 OK DIRECTORY Print the directory p 5 6 M 54 OK SETUP Print the settings list p 6 17 ESOK COMMANDS Be the commands
52. ase an SMS M 43 OK SMS SERVICE DELETE SMS Select the messages to erase M 431 OK SMS SERVICE DELETE SMS SELECTION gt Select SELECTION using the a and keys and press OK to confirm gt Select a message using the and keys and press OK to confirm Erases messages already read M 432 OK SMS SERVICE DELETE SMS SMS READ gt Select MESSAGES READ using the a and keys and press OK to confirm Press OK to confirm 4 27 Setting the machine Erases all messages from memory M 433 OK SMS SERVICE DELETE SMS ALL gt Select ALL using the 4 and keys and press OK to confirm Press OK to confirm SMS Reception SMS messages received are automatically printed you can modify this setting with M 451 OK Auto print If you disable automatic printing the messages are automatically stored in the memory SMS read Access by menus M 42 OK SMS SERVICE READ SMS Direct access Press sws key gt Select READ SMS using keys and and press OK to confirm gt Select a message using keys and and press OK to confirm gt Scroll messages using keys and v Print an SMS gt Access by menus M 44 OK SMS SERVICE PRINT SMS Direct access Press sws key gt Select PRINT SMS using keys a and and press OK to confirm Select SELECTION to choose messages to print NEW to print all unread messages or ALL to print all messages in memory usi
53. ce 1 15 Safety amp Environment 1 16 2 Installing your machine Installation requirements The correct location helps to ensure that your machine provides you with the long service life for which it is designed Check to make sure that the location you select has the following characteristics well ventilated to avoid build up of ammonia or other organic gasses has a minimum distance between the wall and the upper edge of the stacker of at least 10 inches 25 centimetres for easier opening of the upper cover close to a grounded power outlet refer to the safety instructions in the Safety amp Environment chapter is not exposed to direct sunlight is not in the direct airflow of air conditioners heaters or ventilators and areas sub ject to temperature and humidity extremes has a sturdy level surface where the machine will not be exposed to strong vibra tions away from any objects that might block the heat vents away from curtains or other combustible objects 2 1 Installing your machine has no possibility of the machine being splashed with water or other liquids is clean dry and free from dust Operational precautions Note the following important precautions when using the machine Operating environment The following describes the operating environment required when using the machine Temperature 10 C to 35 C 50 F to 95 F with a
54. ce facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but EN should contact the appropriate electric inspection authority or electrician as appropriate European Regulatory Information for the Fax Kit option Certification to 1999 5 EC Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC 1 8 Safety amp Environment The product has been designed to work with the national PSTNs and compatible PBXs of the following countries Austria France Italy Romania Belgium Germany Luxembourg Spain Bulgaria Greece Netherlands Sweden h EE Hungary Norway Switzerland Denmark Iceland Poland pin Kingdom Finland Ireland Portugal In the event of problems you should contact your local Xerox representative in the first instance This produ
55. chine 2 14 3 Getting started Navigation methods Presentation The navigator provides access to the screen menus The navigator Use the 5 keys on the navigator to move within the menus 3 1 Getting started Menu Navigation Screen To Use key Symbol used Enter the main menu M Select the next line in a menu Y Select the previous line in a menu Confirm entry and go to the following menu OK Return to the previous menu C Confirm and exit from the current menu o Exit without confirming from the current menu Data Entry Field Navigation To Use key Symbol used Move to the right v Move to the left P Confirm your entry OK Delete a character by moving the cursor to C the left Confirm your entry and return to the initial 5 3 2 Getting started The display screen The screen has two lines of 16 characters The cursor shows the line selected 1 DIRECTORY 2 SETUP For menus with more than two options use the a or navigator arrows to view more lines of the menu 3 4 etc Access to functions You can access the functions in two ways Menu driven access Direct function access Menu driven access Print the Functions List to find the number of a function Press the M key to display the functions menu 1 DIRECTORY 2 SETUP Usethe 4 or navigator arrows to mov
56. company s telephone network maximum 5 characters and press OK to confirm Transmission report Print a transmission report for all communications over the telephone network STN Choose the criteria for printing reports WITH Prints a report showing if this specific transmission completed successfully or failed WITHOUT No transmission report although the machine logs all transmissions refer to Logs on page 6 17 ALWAYS a report is printed with every transmission ON ERROR a report is only printed if the transmission has failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type M 231 OK SETUP SEND SEND REPORT Select the required option WITH WITHOUT ALWAYS or ON ERROR and press OK to confirm your choice Document feed type Choose the way to input the documents from memory transmission will take place only after the original is scanned into the machine memory This quickly returns the originals and frees up the machine from the feeder of the sheet feed scanner refer to Document positioning on page 6 1 This allows transmission of documents with file sizes larger than the memory capacity 4 4 Setting the machine To select the way you want to feed the documents M 232 OK SETUP SEND MEMORY SEND Select MEMORY or FEEDER and press OK to confirm your choice Note In feeder mo
57. consumables M 85 OK ADVANCED FUNCTIONS CONSUMABLES New toner and drum cartridges come with a chip card to enable the new cartridge Confirm the new cartridge settings after installation Replacing cartridges Replacing the toner cartridge To replace the toner cartridge When the display shows CHANGE TONER OK TO CONFIRM 1 Open the printer cover 7 2 Maintenance CAUTION The fusing unit located inside the printer may become very hot during operation To avoid injury do not touch gt 2 Remove the drum toner cartridge assembly Note In order to protect the environment do not throw away the used toner car tridge Used cartridges should be disposed of in accordance with local regulations concerning waste materials 7 3 Maintenance gt 3 Turn the blue clip as shown in the illustration below to unlock the toner cartridge gt 4 Separate the drum cartridge from the toner cartridge Drum cartridge Toner cartridge 5 Remove the new toner cartridge from its box holding it firmly in both hands 6 Shake the toner cartridge alternately in the directions shown by the arrows in the illustration below gt 7 Remove the protective plastic strip from the cartridge 7 4 Maintenance gt 8 Insert the new toner cartridge in the drum cartridge until locked in place CAUTION Do not touch the green drum roller located under t
58. ct has been tested to and is compliant with TBR21 a technical specification for terminal equipment for use on analogue switched telephone networks in the European Economic Area This product provides an user adjustable setting of the country code Refer to the customer documentation for this procedure Country codes should be set prior to connecting this product to the network NOTE Although this product can use either loop disconnect pulse or DTMF tone signalling it is recommended that it is set to use DTMF signalling DTMF signalling provides reliable and faster call setup Modification of this product connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Illegal Copying Congress by statute has forbidden the copying of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such copies Obligations or Securities of the United States Government such as Certificates of Indebtedness Coupons from Bonds Silver Certificates United States Bonds Federal Reserve Notes Safety amp Environment Certificates of Deposit National Bank currency Federal Reserve Bank Notes Gold Certificates Treasure Notes Fractional Notes Paper money Bonds and obligations of certain agencies of the government such as FHA Bonds US Savings Bonds may be photographed only for publicity
59. de the reduced image will not appear on the transmission report Economy period This function defers a fax transmission to off peak hours and reduces the cost of the transmissions The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am but can be changed Modifying the economy period M 233 OK SETUP SEND ECO PER Enter the hours of the new economy period and confirm the selection with OK Using the economy period M 32 OK FAX ECO TRANS Enter the call number and press OK to confirm Before reception Fax answering machine The Fax answering machine stores confidential documents rather than printing them The Message Fax indicator light displays the status of the Fax answering machine Light on the answering machine is on Blinking the fax has documents in storage or is in the process of receiving faxes Light off memory full the fax cannot receive any more documents Document confidentiality is assured by using the 4 digit access code Once saved access code is required to print fax messages in memory activate or deactivate the fax answering machine Saving an access code M 383 OK FAX FAX ANSW ANSWER CODE Enter the code 4 digits and press OK to confirm the code 4 5 Setting the machine Activating or deactivating the answering machine M 382 OK FAX FAX ANSW ACTIVATION Enter the access code if re
60. e 7 23 lees sre Tre 7 24 Machine Specifications 52 569 qoc Coosa wd ees Hiwatt iu wdw Kies 7 24 Control Panel Overview 1 q key manual line taking tone monitoring during fax transmission 2 lt key attachment to a typed in mail 3 33 key scanning resolution during transmission or copy 4 Scanning resolution during fax transmission Fine SFine Photo 5 Line icon On communication in progress Blinking communication being established 6 4 Printer Paper Jam indicator 7 Toner icon On toner empty Blinking toner near end toner low 8 Faxreception icon On reception enabled Blinking unprinted document s in memory or being received Off reception disabled 9 key contrast adjustment 10 sus key SMS transmission 11 M key access to directory and quick dial numbers 12 key access to the last dialled numbers or to the last entered E mail addresses after pressing the key 13 4it key broadcast transmission fax E mail or SMS 14 Numerical keypad 15 4 key fax transmission or black amp white local copy 16 Q key scan to E mail Internet fax transmission 17 OK key confirm displayed selection 18 key color document transmission over the Internet 19 a and v keys navigation keys 20 Q key stop current operation 21 MENU key access to the different functions MENU 22 C key return to previous menu and correct data entry 23 c key access to special characters 24 4 key enter or go
61. e jammed sheet from the print outlet PAPER JAM INTERNAL TRAY Open the cover Remove the jammed sheet from between the tray and the fusing unit PRINTER ERROR XX Disconnect and reconnect the machine If the problem persists contact your supplier PAPER SIZE ERROR Check paper size A4 Letter etc 7 19 Maintenance Printer paper jam Inside the printer gt Use the following procedure to remove any sheets of paper jammed inside the printer CAUTION The fusing unit inside the printer can become very hot during operation To avoid injury do not touch Open the front cover of the printer Remove the toner drum cartridge set from inside the printer Remove any jammed sheets Open the rear cover of the printer Remove any jammed sheets Reinstall the drum toner cartridge set refer to Replacing cartridges on page 7 2 Close the front and rear covers of the printer 7 20 Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine gt Remove any jammed sheets as shown by the arrow depending on where the paper jam occurs At the printer output stacker At the paper tray 7 21 Maintenance Scanner faults Scanner paper jam When a paper jam occurs the message REMOVE DOCUMENT appears on the control panel
62. e settings Print the list of the machine settings to view any changes made to the default settings Printing the machine settings M 54 OK PRINT SETUP The machine prints the list of stored parameters 6 17 Operation Short Dial The machine can memorize a sequence of keys for example to send a fax directly to one or multiple subscribers to call a subscriber or to get access to a specific menu etc This sequence is registered to the F2 key Press this key to execute the registered sequence Note By default the Scan function is programmed on the F2 key To register a sequence e g key F2 preset Press key MENU then F2 to enter the menu option From this moment all the key selections are recorded to F2 key gt From the menu press F2 key to record the sequence The sequence memorizing is automatic if you have already exited the menu Example to record sending a fax to multiple subscribers to the F2 key Press MENU then F2 Press 3 1 then OK Enter the subscriber fax number Press Zi and enter the second subscriber fax number or subscribers list Yv WV Repeat this last step for all subscribers or subscribers lists v Press F2 to end the recording To send a fax directly to the subscriber key F2 preset Press F2 Position the document refer to Document positioning on page 6 1 gt Press the key 45 Font printing depending on model Print the list of fonts
63. e structure The electronic file containing the data in the directory must be structured into lines or records separated by a line break carriage return Each line must comprise of five fields separated from one another by a unique character a tab stop a comma or a semi colon Fields Contents A unique identifier in the directory up to 20 characters Name long This field is mandatory the name should not include the field separator character Your contacts fax number without spaces or dots can be up to 30 characters long including any and characters For contacts who only receive E mails this field may be left empty Fax number Your contacts E mail address Can be up to 80 characters long but must not include the field separator character Any other characters may be used in this field which can also be left blank E mail address A capital letter A to Z unique to the directory which is Shortcut key associated with a specific contact and enables quick selection This field can be left blank The fax transmit speed over the PSTN If you do not specify a value the default speed is the maximum speed S Dee This field may be left blank if all fax transmissions are handled by a fax server Note Enter at least one value in the Fax number or E mail address fields To enter a blank line key in four field separator characters in a row For example Smith 0123456789 jsmith Qisp co uk
64. e the cursor in front of the required function 4 SMS SERVICE 5 gt PRINT gt Press OK to confirm your selection gt Use the a or navigator arrows to move the cursor to the required sub function 51 FUNCTIONS LIST 52 LOGS Press OK to confirm your selection Direct access by number Print the Functions List M 51 OK to find the number of a function From the stand by mode Pressthe M key and enter the number of the required function Press OK to confirm your selection 3 3 Getting started Functions list Main menu 1 Directory Functions Function description Page M 11 OK NEW CONTACT Enter a name in the directory p 5 2 M 12 OK NEW LIST Enter a relay broadcast list p 5 3 M 13 OK MODIFY Modify a record or a list p 5 5 M 14 OK DELETE Delete a record or a list p 5 6 M 15 OK PRINT Print the directory p 5 6 M 16 OK SAVE LOAD Store the directory to a chip card M161 OK SAVE Save the directory to a chip card p 5 1 M162 OK LOAD Load the directory from a chip card p 5 1 M17 OK IuPoRT Sis directory importation by p 5 9 M 18 OK EXPORT Export the directory by E mail p 5 9 Main menu 2 Setup Functions Function description Page M 21 OK DATE TIME Date and time setting p 4 2 M211 OK MobiFy Modify the date and time p 4 2 M212 OK AM PM AM or PM p 4 2 M 22 OK NUMBER NAME Enter your name and your number p
65. e to SENDING HEADER refer to Technical parameters on page 4 7 and enter your details to print your fax number on all outgoing documents To save your fax number and your name M 22 OK SETUP NUMBER NAME Enter your fax number 20 digits max and press OK to confirm Enter your name 20 characters max and press OK to confirm Type of network Connect the machine to either a PSTN or private network such as a private automatic branch exchange PABX The network selected must match the connected network To select the type of network M 2511 OK SETUP NETWORKS TEL NETWORK NETWORK TYPE Select option PABX or PSTN then press OK to confirm Geographical settings Use these settings to localise the machine 4 2 Setting the machine Country Choosing a country initializes the settings for the public telephone network the language by default To select the country M 201 OK SETUP GEOGRAPHICAL COUNTRY Select the required option and press OK to confirm Network This setting selects the type of public telephone network so that the machine can communicate over the public network of the country you have chosen in compliance with the applicable standards Note These settings are different from the NETWORK TYPE p 4 2 which selects either a public or a private network To select the network M 202 OK SETUP GEOGRAPHICAL NETWORK Select the required option and press OK to confi
66. e two slots located just below the control panel on the front of the machine Loading paper Move the paper size guide to one side Place a stack of paper into the tray In case of letterhead paper be sure to place the paper printed side up Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack Supported types of paper Auto feed cassette 60 to 90 g m 16 to 24 Ib Manual feed tray 60 to 160 g m 16 to 43 Ib 2 9 Installing your machine Fitthe paper tray cover into place A CAUTION Do not load paper while the machine is printing Loading paper manually When printing on special paper such as 60 to 160 g m max color paper or transparent film laser printer compatible load the paper manually one sheet at a time Adjust the paper size guides to their widest points gt Insert the paper between the two paper size guides 1 and 2 located on the paper tray cover until it reaches the stop gt Move the paper size guides as appropriate to secure the paper Installing the second paper cassette unit optional 1 Remove the second paper cassette unit and tray 2 from the packaging Remove the protective tape used to hold the various components in place 2 10 Installing your machine 2 Place the machine on top of the 3 Remove the cover from tray 2 base unit Make sure to align the coupling pins of the base unit with
67. ed Safety amp Environment Never push objects of any kind into the slots of the product as they may touch dangerous voltage points or short out parts which could result in a fire or electric shock Never spill liquid of any kind on the product Neverremove covers or guards that require a tool for removal unless directed to do so in a Xerox approved maintenance kit Never defeat interlock switches Machines are designed to restrict operator access to unsafe areas Covers guards and interlock switches are provided to ensure that the machine will not operate with covers opened Do not put your hands into the fuser area located just inside the exit tray area as you may be burned This equipment is to be used on an appropriate branch circuit electrical outlet If this machine needs to be moved to a different location contact a Xerox service representative or your authorized local representative or service support organisation e If any of the following conditions occur switch off the power to the machine immediately and disconnect the power cable from the electrical outlet Call an authorized local service representative to correct the problem The equipment emits unusual noise or odours The power cable is damaged or frayed A wall panel circuit breaker fuse or other safety device has been tripped Liquid is spilled into the copier printer The equipment is exposed to water Any pa
68. elected from the entries in the machine s directory It may be a fax machine number an E mail address or an FTP address M 3921 OK FAX FAX FORWARD TX FORWARD ACTIVATION gt Using the and navigator keys select WITH or WITHOUT and press OK to confirm Note If you choose WITHOUT menu 3922 won t be displayed M 3922 OK FAX FAX FORWARD TX FORWARD CALL NUMBER Select the recipient from the directory and confirm by pressing OK The function is active and from now on any documents transmitted will have a copy sent to the selected recipient The transmission mode to the copied recipient depends on the type of short numbers in the directory 6 6 Operation If the short number is a telephone number or a mixed number tel E mail or tel FTP the copy will be sent by fax to the recipient s telephone number If the short number is an E mail address or an FTP number the copy will be sent in IP mode to the recipient s E mail or FTP address Note The Tx forwarding function does not operate in charger mode or in PC Kit mode Transmission over the Internet Sending a black and white document to an E Mail address Position the document refer to Document positioning on page 6 1 gt Press the key and enter the recipient s E mail address or choose the dialling mode refer to Dialling on page 6 2 Adjust the contrast and the resolution if necessary refer to Choosing the resoluti
69. ending on model Embedded web server The same parameters can be set locally or remotely Prerequisites The following is required to set the machine remotely A Web browser Internet Explorer version 4 or higher for optimum operation Local network settings of the machine IP address sub network mask etc The network administrator will provide these settings When you have this data refer to Local Area Network LAN settings on page 4 11 in order to complete the necessary fields Access to the Web server Open a Web browser from a PC registered on the network gt Enter the IP address of the machine in the address field Press Enter to confirm The Welcome window is displayed Select the interface language Modify the settings on the screen and then confirm 4 1 Setting the machine Main settings At the first power on set up the machine settings such as date and time the network type and language Before transmission Date Time Change the date and time on the machine at any time The machine uses a 12 hour clock so you will need to set the time and either AM or PM To change the date and time M 211 OK SETUP DATE TIME MODIFY Enter the date and time for example November 8 2006 at 9h33 press 08110609 3 3 and press OK to confirm To set AM or PM M 21 OK SETUP DATE TIME AM PM Select AM or PM and press OK to confirm Your fax number your name Set the machin
70. firm Enterthe subscriber s number for MBX deposit or choose the dialing mode refer to Dialling on page 6 2 and press OK to confirm gt Enter the subscribers MBX number and press OK to confirm To delay transmission enter the new transmission time next to the current time and press OK To modify the document feed type select one of the options FEEDER or MEMORY and press OK Enter the number of pages of the document before transmitting 6 29 Operation gt Confirm the transmission request to a remote MBX fax by pressing the lt gt key In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax M 36 OK FAX MBX POLLING gt Enter the subscriber s number for MBX polling or choose the dialing mode refer to Dialling on page 6 2 and press OK gt Enter the subscriber MBX number and press OK Enter this MBX access code and press OK f you wish to delay the poll time enter the departure time next to the current time gt Confirm the MBX poll request by pressing key 45 As soon as the remote fax is engaged the document s in the remote fax MBX are received by your fax Note Please check for remote fax compatibility 6 30 7 Maintenance Maintenance General To maintain the best operating conditions
71. firm Specific copy settings If necessary perform a scanner recalibration To do so refer to Scanner calibration on page 7 15 Improve print quality with the following settings 6 13 Operation Scanner settings RESOLUTION to set the photocopy resolution ZOOM settings to reduce or magnify any portion of a document by choosing the origin and value of the zoom to apply to that portion The assembly parameter to choose between ASSEMBLED or NOT ASSEMBLED copies The ORIGIN parameter to choose the document orientation CONTRAST to choose the photocopy contrast LUMINOSITY BRIGHTNESS is used to make the original document lighter or darker L R MARGINS to shift the margins or the original document to the left or to the right Printer settings PAPER is used to tell the machine what type of paper you use by default TRAY is used to tell the machine which paper tray should be used by default L R MARGINS to shift the margins of the document to the left or to the right Note All the settings performed through this menu will become the machine s default settings To access the settings M 84 OK ADVANCED FUNCTIONS SCAN amp PRINT Select the SCANNER or the PRINTER to be set and press OK to confirm gt Usethe a or navigator keys to scroll through the following settings Scanner settings Resolution gt Set the desired resolution 1 BLANK 2 FAST 3 QUALITY or 4 PHOTO with the o
72. hare PC mode Select option SHARE PC and press OK to confirm Transfer E mails to a PC or use the fax as an E mail printer To transfer the E Mails to a PC Select option WITH PC TRANS and press OK to confirm Enter the PC E Mail address and press OK to confirm Select the required option from the table below and press OK to confirm Menu Description SEND ALL MAILS All E Mails are sent to the PC The fax machine polls and prints E mails but transfers Neen ee ATTAC unrecognized attachments to the PC mailbox To use the fax as an E Mail printer gt Select option W O PC TRANS and press OK to confirm gt Select an option from the table below and press OK to confirm Menu Description E mails read by the fax w o attachment are erased after ee the fax has printed SAVE MAILS E mails read by the fax are stored At each connection the number of E mails in the mailbox is displayed on the screen Internet Connection An Internet connection is made with an ISP It allows both document sending and reception while connected A connection takes place the following way Send to one or more of your subscriber s Internet mailboxes all fax Internet docu ments waiting for transmission When sending to a computer the transmitted fax will be received as an attachment to an E Mail Reception of all fax Internet and E Mails deposited in the personal Internet mail box
73. he fold away flap of the drum cartridge This will affect the print quality of your faxes and copies CAUTION Do not touch the metal parts located on the side of the toner drum cartridge set as shown below This may cause static electricity discharges and damage your machine Drum roller CAUTION Do not touch the black development roller located in front of the toner cartridge This will affect the print quality of your faxes and copies Development roller 7 5 Maintenance gt 9 Insert the toner drum cartridge in the printer as shown below Press OK on the scanner control panel The display shows TUE 02 APR 13 39 INSERT GAUGE CARD 7 6 Maintenance gt Insert chip card supplied with the toner cartridge into the card reader ensuring that the chip is positioned as shown in the illustration below The following message is displayed on the scanner control panel screen CHANGE TONER YES OK NO C gt Press OK Once the chip card has been read the display shows TONER OK REMOVE CARD gt Remove the card CAUTION If the following message is displayed check that you have inserted the chip card the right way up CANNOT READ CARD REMOVE CARD Replacing the drum cartridge To replace the drum cartridge proceed as shown below When the display shows CHANGE DRUM lt OK gt TO CONFIRM 7 7 Maintenance 1 Open the printer cover
74. he settings Note When the THICK type of paper is selected the printing speed is slowed down Use the manual feeder for paper over 90 g m Paper tray gt Select the paper tray to be used AUTOMATIC LOWER or UPPER using a or v Press OK to confirm the settings Margins Shift the side margins of the document to the left or to the right gt Adjust the left right margin shift in steps of 0 5 mm using the 4 or keys Press OK to confirm 6 16 Operation Other functions Logs The incoming and outgoing logs list the last 30 transmissions An automatic print out will take place after every 30 transmissions You can request a print out at any time Each log incoming or outgoing contains a table with the following information date and time of the incoming or outgoing document subscriber s number or E mail address transmission mode Norm Fine SFine or Photo number of pages sent or received call duration incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc reason for call error example the subscriber does not answer To print the logs M 52 OK PRINT LOGS The incoming and outgoing logs are printed on the same page Printing the functions list Print the functions list of the machine at any time To print the functions list M 51 OK PRINT FUNCTIONS LIST Printing the machin
75. hich require a tool to enable removal Never remove these covers or guards Safety amp Environment Maintenance Any operator maintenance procedures will be described in the customer documentation supplied with the product Do not carry out any maintenance on this product that is not described in the customer documentation This product is equipped with a 3 wire type plug provided with a protective earthing pin This plug will fit only into an earthed power outlet This is a safety feature To avoid risk of electric shock contact your electrician to replace the receptacle if you are unable to insert the plug into the outlet Never use an earthed adapter plug to connect the product to a power source receptacle that lacks an earth connection terminal This product should be operated from the type of power source indicated on the marking label If you are not sure of the type of power available consult your local power company Donotallow anything to rest on the power cable Do not locate the product where persons will step or trip on the cable Use of an extension cable with this product is not recommended or authorized Users should check building codes and insurance requirements if a properly earthed extension cable is to be used Ensure that the total ampere ratings of the products plugged into the extension cable do not exceed the extension cable ampere rating Also ensure that the total amperage of all products plugged
76. ialling 6 2 Document positioning 6 1 Scan to FTP 6 9 Transmission over the Internet 6 7 Transmission over the Public Switched Tele phone Network PSTN 6 4 Transmission waiting queue 6 10 Service 7 15 Short Dial 6 18 SMS service 4 25 Erase an SMS 4 27 Parameters 4 25 Reception 4 28 Sending an SMS 4 26 SMS Server 4 29 Specifications 7 24 Stopping a call in progress 4 17 T Toner Cartridge 7 1 Toner replacing See Replacing the consuma bles
77. ing to the table below Menu Procedure Select FEEDER or MEMORY SIMPLE f necessary adjust the contrast and press OK to confirm Enter the number of pages that you wish to deposit f necessary adjust the contrast and press OK to confirm MULTIPLE Enter the number of pages that you wish to deposit Press OKto confirm Polling a deposited document M 33 OK FAX POLLING RX Enter the document poll number or choose the dialing mode refer to Dialling on page 6 2 Note You can poll several documents using the 4 key Depending on the type of poll you should Choice Procedure Immediate poll gt Press 4 Delayed poll Press OK gt Next to the current time enter the time you wish to poll the document and press lt b Lock Secure Access Control machine usage by locking the printing of received documents refer to Fax answering machine on page 4 5 locking the keyboard locking the numbers locking the Internet settings Lock the access to the SMS transmission function Entering the locking code The operator access settings are protected by a four digit lock code 6 20 Operation To access the locking code M 811 OK ADVANCED FUNCTIONS LOCK LOCKING CODE Enter the four digit lock code on the keypad Press OK to confirm Confirm the lock code by entering the code one more time Press OK to
78. installed on the machine To print PCL fonts M 57 OK PRINT PCL FONTS To print SG Script fonts M 58 OK PRINT SG SCRIPT FONTS The machine prints the list of fonts 6 18 Operation Counters View the activity counters on the machine To get access to the counters of the machine M 82 OK ADVANCED FUNCTIONS COUNTERS These counters indicate the number of sent pages M 821 OK ADVANCED FUNCTIONS COUNTERS SENT PAGES received pages M 822 OK ADVANCED FUNCTIONS COUNTERS RECEIVED PG scanned pages M 823 OK ADVANCED FUNCTIONS COUNTERS SCANNED PAGE printed pages M 824 OK ADVANCED FUNCTIONS COUNTERS PRINTED PG Deposit and polling Deposit a document in the machine and keep it available to one or more subscribers who can obtain a print of this document with the POLL function Setting the machine for document deposits Define the type SIMPLE it may be polled only once from the memory or feeder MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents Define the poll number then depending on the type of poll launch an immediate poll program a delayed poll with a chosen time launch a multi poll either immediately or later Placing a document in deposit Insert the document to deposit in the feeder Select M 34 OK FAX POLLING TX and confirm with OK 6 19 Operation Choose the type accord
79. into the wall outlets does not exceed the outlet rating Disconnect Device for this product is the power cable To remove all electrical power to the product disconnect the power cable from the power receptacle Your equipment is equipped with an energy saving device to conserve power when the machine is not in use The machine may be left on continuously Unplug this product from the wall outlet before cleaning Always use materials specifically designated for this product Use of other materials may result in poor performance and could create a hazardous situation Do not use aerosol cleaners Follow the instructions in this User Guide for proper cleaning methods Never use supplies or cleaning materials for purposes other than those for which they were intended Keep all supplies and materials out of reach of children Do not use this product near water wet locations or outdoors Do not place this product on an unstable cart stand or table The product may fall causing personal injury or serious damage to the product Slots and Openings in the cabinet and in the back and sides of the product are provided for ventilation To ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The product should never be located near or over a radiator or heat register This product should not be placed in a built in installation unless proper ventilation is provid
80. is on all documents 2 WITHOUT received by the fax will include the sender s header with their name number if available fax print date and the page number 11 RX SPEED 1 33600 Transmission speed for incoming 2 14400 documents 3 9600 To ensure line quality select the maximum 4 4800 speed available 5 2400 It may be necessary to restrict the transmission speed for some calls 12 RINGS 2to5 Number of rings to automatically start the machine 13 DISCARD Size 1 WITH Defines the threshold beyond which the 2 WITHOUT extra lines are printed on a second page Below this threshold extra lines are deleted 20 E C M 1 WITH This parameter helps correct the calls made 2 WITHOUT on bad telephone lines It is used when the lines are weak or too noisy Transmission times may be longer 4 8 Setting the machine Parameter Setting Description 21 RETRY DELAY 0 99 The time in minutes between sends and re sends of a job This affects Delayed Faxes Scan to E mail etc 22 NO RETRIES 0 99 The number of re try attempts the machine will make before aborting the job 68 FTP PORT 21 69 SMTP PORT 25 70 NET VALID 06 01 to 21 59 This parameter lets you modify the period when the fax connects automatically to the Internet This menu is available only if the connection type is set to PERIODIC M 941 71 NET ACTIVE 7 days Week This parameter selects the da
81. list see M 65 p 6 11 M 56 OK Liste MBX Print the MBX list see M 75 OK p 6 29 M 57 OK PCL FONTS Print Internal PCL fonts p 6 18 M 58 OK SG SCRIPT FONTS Print Internal SG Script fonts p 6 18 M 59 OK DEPART CODES Print department code list p 6 26 3 7 Getting started Main menu 6 Commands Functions Function description Page M 61 OK PERFORM Execute a pending command p 6 10 M 62 OK MODIFY Modify a pending command p 6 11 M 63 OK DELETE Cancel a pending command p 6 11 M 64 OK PRINT Print a pending document p 6 11 M 65 OK PRINT LIST Print the commands list p 6 11 Main menu 7 Mailboxes Functions Function description Page M 71 OK CREATE MBX Create and modify a mailbox MBX p 6 28 M 72 OK DEPOSIT MBX Deposit a document into a MBX p 6 29 M 73 OK PRINT MBX Print the contents of a MBX p 6 29 M 74 OK DELETE MBX Delete an empty MBX p 6 29 M 75 OK PRT MBX LIST Print the MBX list p 6 29 Main menu 8 Advanced Functions Functions Function description Page M 80 OK CALIBRATION Scanner calibration p 7 15 M 81 OK LOCK Activate an access limitation lock p 6 20 M811OK LOCKING CODE Locking code p 6 21 M812OK Lock KEYBD Activate keyboard lock p 6 21 M813 OK LOCK NUMBER Activate dialling lock p 6 21 M814 OK LOCK PARAMET Activate Internet settings lock p 6 22 M815 OK
82. locking code with the numerical keypad Press OK to confirm gt With the a or keys select the option WITH Press OK to confirm Locking the SMS service This function prevents access to the SMS service To access the SMS service locking menu M 815 OK ADVANCED FUNCTIONS LOCK LOCK SMS Enter the four digit locking code with the numerical keypad Press OK to confirm Confirm the lockout code by entering the code a second time Press OK to confirm Note Create a new code by modifying the existing one Scan to PC depending on model Send notice of a scan function to a PC connected to the machine with the Companion Suite Pro kit For more information refer to the User Manual provided with the PC Kit Companion Suite Pro M 871 OK ADVANCED FUNCTIONS SCAN TO SCAN TO PC Note This function is programmed by default on the F2 key 6 22 Operation Department code Control Use of the machine to authorized personnel only within each department by setting up a master department code and individual department codes Assign one master code and up to 98 department codes The machine can monitor the usage for each department The master department code is used to setup and modify the department code information During the setup procedure enter a 4 digit master department code This code is the supervisory master key required to perform any modifications The master code department number
83. measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Shielded interface cables must be used with this equipment to maintain compliance with FCC regulations in the United States CE Mark The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Directives of the European Union as of the dates indicated January 1 1995 Council Directive 73 23 EEC amended by Council Directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your authorized local dealer Safety amp Environment In order to allow this equipment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures t
84. mporarily unavailable try again later Code 48 Disconnection from Internet The service is temporarily unavailable try again later Code 49 Cannot connect to Internet Check the call number and eventually the associated prefix of the machine To check the Internet settings print them by pressing in turn the keys M 9 4 5 and OK Code 50 Server error Check the number of the parametered SMS or an error occurred when data were configured 7 18 Maintenance Printer errors Error messages If the printer has one of the problems described below the corresponding message is displayed on the screen Message Action CHANGE TONER OK TO CONFIRM Replace the toner cartridge Proceed as described in paragraph Replacing the toner cartridge page 7 2 CHANGE DRUM OK TO CONFIRM Replace the drum cartridge Proceed as described in paragraph Replacing the drum cartridge page 7 7 CLOSE COVER PRINTER Close the front cover of the printer CLOSE UPPER COVER PRINTER Close the rear upper cover of the printer DRUM NEAR END The drum cartridge is nearing its end of life 1096 remaining TONER NEAR END The toner cartridge is nearly empty 1096 capacity left PAPER EMPTY Install the paper tray Fill the tray with paper in the required size PAPER JAM INSIDE Open the tray Remove the jammed sheet PAPER JAM EXTERNAL TRAY Open the cover Remove th
85. nection and switch on sasssa seassa eee eee 2 13 3 Getting started 2 cc ee 3 1 Navigation methods lus sueta tae ta da RR uxo deer aaa sD oee cede ate 3 1 Pr sentation es as2s658 e848 2a bs Whee Re ee GR RPG Ow e EXGEREBER 3 1 Access to functions 0000 eee ee hs 3 3 PUG HONS NSE TETTE 3 4 4 Setting the machine 2 00 cee ees 4 1 Remote setting of parameters 2 2 ee 4 1 Embedded Web Server x2 1 5 e 9 in ie bagel bebe ened base d aor wdrdee 4 1 MAIN SSHINGS ECCE 4 2 Before transmission sss dps bbe eweee dese ER Peed ewes de Role 4 2 Before reception uc uisu ue pa i roter irit eal abide i hala wl cu T eked un 4 5 Technical parameters iu 2d cea lace Y RACK Io UE ROO wad awa E RR ak Rad ex 4 7 Local Area Network LAN settings 000 eee eee 4 11 Local network settings vx dace ce EROR cde So Sy EC Y UCK RC Ice RAN Hee 4 11 L1 and L2 Line Network Configuration 2121L 220000 4 14 Network lyDe usate hd x RI x Rx Ex pODRERRER REGES drea Ke ex en 4 14 LING USEF Mod Acer C T 4 14 Recording the line 2 number 2121L 050 0022 e eee eee 4 15 Selecting the manual transmission mode line 4 15 Biz Donc d C EER 4 16 Call ERO EORITIG a asies ipeo E eoo eonun rr RD ES Ree dicet i abri 4 17 Stopping a call IN progf888 22 22e dcrcica cip y RR RR RR DR dod CR Soe RR 4 17 Gall rep
86. nformation lise 1 6 US Regulatory Information for the Fax Kit option lille 1 6 Canadian Regulatory Information for the Fax Kit option 1 8 European Regulatory Information for the Fax Kit option 1 8 egal COPYING Errem 1 9 USA T U 9 1 12 Canadar PI rm 1 12 Merc ry Safety rrr 1 15 2 Installing your machine llleeellses 2 1 Installation requirements 0 ccc eee eee eee 2 1 Operational precabillOris 5 1 un irc qd RR TC ho e ic int ce ed 2 2 Unpacking th machine PanS 2 26265 6 6s08 RR Rr Rhe nase dee daa RT 2 4 Machine Overview 5 i ik cd aat ace deci ace dieat ds Rc dod Baad ae e d RR 2 6 Installing the removable parts ccce 2 7 Installing the papel WAY acieoe ed i302 0 eo Sree gee b 67608 8 8 1839 6 28 8 18 0098 6 2 7 Installing the paper output tray 0 0 0 00 cee eee 2 7 Installing the document feed tray nananana naaa eee 2 8 Installing the original document output tray 00002 2 9 Loading paper a eu acu donde ha Soy RR RR eim n Teo ee e huh GR S t de e 2 9 Loading paper manually 22 22 ec ee 2 10 Installing the second paper cassette unit optional 2 10 COMMECHONS 3 5 473 Cee eae se REO 13 hos bcp E aes eae 4 9 e ee eee CAR 2 12 Telephone and LAN connection lille 2 13 Power line con
87. ng keys and and press OK to confirm Press OK to confirm 4 28 Setting the machine SMS Server This menu is used to set the transmission and reception numbers of your SMS centers They will be provided by your access provider You can define two SMS centres one main and one secondary The secondary centre may only be used for SMS reception Access to server mode M 46 OK SMS SERVICE SERVER Define SMS Centre 1 numbers M 461 OK SMS SERVICE SERVER SMS CENTRE 1 Define send number M 4611 OK SMS SERVICE SERVER SMS CENTRE 1 SEND NO Enter the send number of the main SMS centre then press OK to confirm Define reception number M 4612 OK SMS SERVICE SERVER SMS CENTRE 1 RECEIVE NO Enter the reception number of the main SMS centre then press OK to confirm Define SMS Centre 2 numbers M 462 OK SMS SERVICE SERVER SMS CENTRE 2 Define reception number M 4621 OK SMS SERVICE SERVER SMS CENTRE 2 RECEIVE NO gt Enter the reception number of the secondary SMS centre then press OK to confirm 4 29 Setting the machine 4 30 9 Directory The fax lets you create a directory by storing subscriber records and subscriber lists The machine can store up to 500 subscriber records with names and phone numbers The machine can group several names to build a subscriber list with up to 32 subscribers A subscriber list is made from the subscriber records
88. nother value between 1 and 30 This minimum value is common to lines L1 and L2 Manual call pick up without off hooking When a line is idle you can pick up a line on it manually L1 or L2 by pressing the q loadspeaker key gt Press the q key 4 16 Setting the machine gt Select the line in question L1 or L2 using the a and keys gt Press the r key again to confirm your selection Note If a call is in progress on line L2 2121L only line L1 may be picked up manually In this case the operation requested is performed without using the menu described Call monitoring If only one call is in progress on line 1 L1 2121 or line 2 L2 2121L the following is displayed L1 called number TRANS P1 If 2 calls are in progress the on screen display switches back and forward between the following on the display s 2 lines L1 called number TRANS P1 and L2 called number TRANS P1 Stopping a call in progress If only one call is in progress on line L1 or line L2 2121L gt Press the key gt Confirm the stopping of the call in progress by pressing the key again This screen remains displayed for a maximum of 5 seconds If 2 call are in progress on line L1 and line L2 Press the amp key gt Select the line in question L1 or L2 using the 4 and keys gt Press the key again to confirm This screen remains displayed for a maximum of 5 seconds Call reports and
89. number 00 and press OK to confirm The machine prints the report as shown in the illustration below DEPARTMENT CODES Name Durand Number 0885654321 Date 12 12 04 14 0 Dept Department Name Dept Code Page sent Pages copied 00 Master 1234 1258 3698 001 Office 44 6589 2596 1589 002 Office 85 2574 3561 4587 003 Office 47 1593 1897 5984 Use of the department codes by a department To access the different machine functions each department must enter its own access code as provided by the administrator When the function M 881 OK DEPT CODES is activated the screen displays THU 20 FEB 10 15 ENTER DEPT CODE Use the numerical keypad only pressing any other keys will sound a conflict tone The screen displays ENTER DEPT CODE k k k gt Enter the department s access code as provided by the administrator Menu 88 is unavailable as this is reserved for the administrator If the access code does not correspond to any services the machine displays WRONG CODE Printing a user department code Each department may print the data of its own department code gt Ifthe Department Code function is activated enter the 4 digit numerical access code and confirm by pressing OK M 59 OK PRINT DEPART CODES Note If the mastercode is entered the machine prints a summary of the accounts 6 26 Operation Masking the charge code Entering the
90. ode 19 Subscriber has stopped Transmission has been stopped by your subscriber Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document 7 17 Maintenance Internet codes Codes 40 and 41 No reply from supplier The modem cannot connect to the Internet service provider If this error always occurs check the supplier s dial up number Code 42 Cannot access supplier The service provider refuses the connection the service is temporarily unavailable If this error always occurs check the Internet connection settings Code 43 Xmission server unavailable Cannot connect to the SMTP server for sending mail the service is temporarily unavailable If the error always occurs check the Internet E mail and server settings Code 44 Reception server unavailable Cannot connect to the POP3 server for mail reception the service is temporarily unavailable If the error always occurs check the Internet E mail and server settings Code 45 Supplier disconnected The service is temporarily unavailable try again later Code 46 Xmission server disconnect The SMTP server for sending mail is disconnected The service is temporarily unavailable try again later Code 47 Reception server disconnect The POP3 server for mail reception is disconnected The service is te
91. oftware kit Technical parameters The fax is preset by default Reset the technical parameters to customize the settings To set the technical parameters M 29 OK SETUP TECHNICALS Select the desired parameter and press OK to confirm 4 7 Setting the machine With the keys a or modify the parameter settings by following the table below and press OK Parameter Setting Description 1 SCANNING 1 NORMAL Default value of the scan mode resolution for MODE 2 FINE the documents to be transmitted 3 SFINE 4 PHOTO 3 TX SPEED 1 33600 Transmission speed for outgoing 2 14400 documents 3 12000 To ensure line quality select the maximum 4 9600 speed available 5 7200 It may be necessary to restrict the 6 4800 transmission speed for some calls 7 2400 4 ECHO PROTECT 1 WITH If this parameter is on the on line echo will 2 WITHOUT be reduced during long distance calls 6 EPT MODE 1 WITH For some long distance calls satellite the 2 WITHOUT on line echo may disturb the call 7 COM DISPLAY 1 SPEED Choose between displaying transmission 2 PAGE speed or number of the page in progress NUMBERS 8 ECO ENERGY 1 WITHOU Choose the machine standby delay the 2 DELAY 5 MIN 3 DELAY 15 MIN 4 DELAY 30 MIN machine will switch to standby after a period in minutes of inactivity 5 STDBY PERIODS 10 RX HEADER 1 WITH If this parameter
92. on send your details activated the address of the machine The address is only modified if several machines are installed on the line It is used to differentiate between two machines during SMS reception Send the line number and machine address to your SMS contacts If the contact does not add their machine address the SMS is received with address O M 45 OK SMS SERVICE PARAMETERS Automatic print of SMS received M 451 OK SMS SERVICE PARAMETERS AUTO PRINT Select the option WITH or WITHOUT automatic print then press OK to confirm gt Beep activated on SMS reception M 452 OK SMS SERVICE PARAMETERS BEEP SMS gt Select the option WITH or WITHOUT beep on reception then press OK to confirm gt Presentation of SMS sender M 453 OK SMS SERVICE PARAMETERS SENDER NAME gt Select the option WITH or WITHOUT presentation of the sender then press OK to confirm gt Machine address M 454 OK SMS SERVICE PARAMETERS TERM ADDR gt Enter the machine number then press OK to confirm Sending an SMS To send an SMS to any SMS compatible devices gt Press the sms key gt Write an SMS message using the control panel keypad for the upper case letters use the key to move inside the data entry field use the 4 or keys to move in the text from one word to another press the CTRL key and one of the navigator keys to go to the next line use the key to delete
93. on contrast on page 6 2 gt Press the key The document is scanned and stored in memory it will be sent at the time of Internet connection For PC users an E mail will be received with the fax as an attachment in TIFF format If the receiver has an Internet fax a paper fax is printed Sending a color document to an E mail address Position the document refer to Document positioning on page 6 1 gt Press the key and enter the addressee s E mail address or choose the dialling mode refer to Dialling on page 6 2 Adjust the contrast and the resolution if necessary refer to Choosing the resolution contrast on page 6 2 Pressthe key The document is scanned and stored in memory it will be sent at the time of Internet connection For PC users an E mail will be received with the fax as an attachment in JPEG format If the receiver has an Internet fax a paper fax is printed 6 7 Operation Sending a typed message to an E Mail address Send a typed message to an E mail mailbox and add a scanned document as an attachment Access through the menu M 95 OK INTERNET E MAIL Direct access gt Press the key Then to send to E mail address gt Enter the addressee s E mail address or choose the dialling mode refer to Dialling on page 6 2 gt Enter the address to whom you want to send a copy of the document CC and press OK to confirm Enter the object for mail 80 characte
94. one network and the AC power socket gt 2 Close the front cover Unplug the phone line cable and the AC power cable Remove the document feed tray and the document output tray Put them in their original packaging 3 Putthe machine in the plastic bag and then in the original packaging with all the original packing material gt 4 Close the shipping box with adhesive tape 7 23 Maintenance Specifications Device type Office fax machine fast operation with all Group 3 devices according to ITU T recommendations Machine Specifications Dimensions Width 389 mm Depth 460 mm Height 390 mm not including stacker Weight 11 kg Electric power supply 110 120 Vac 50 60 Hz 9 A Power consumption max values standby mode less than 15 W wait mode less than 75 W operation 580 W during copy 850 W peak Operating temperature operation 10 C to 35 C 50 to 95 F with a maximum difference of 10 C per hour storage 0 C to 40 C 32 to 104 F with a maximum difference of 10 C per hour Operating humidity Operation or storage 20 to 80 RH without condensation with a maximum difference of 20 per hour Original document size Width 216 mm max Height 297 mm Thickness 0 05 to 0 15 mm Document feeder Max capacity a normal capacity of 35 pages 80 g m Reception size A4 size Width 210 mm Length 297 mm Reception paper
95. or externally depending on the settings of the message server To benefit from all the available network options you should configure the following settings described in the sections below local network settings to identify the fax machine to the local network message service settings allowing faxes and E mails to be automatically managed by the message server Note The system administrator can provide network information Local network settings Automatic configuration We recommend that you carry out a manual configuration of the machine Automatic configuration of the local network settings can be performed if the local network features a Dynamic Host Configuration Protocol DHCP or Bootstrap Protocol BOOTP server that can dynamically assign addresses to the peripheral devices present on the LAN To automatically configure the local network settings M 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION Choose AUTOMATIC and press OK to confirm The machine scans the local network for a DHCP or BOOTP server that can assign the settings dynamically the message SELF CONF is displayed gt Once the message SELF CONF has disappeared check for the IP Address Sub network mask and Gateway address If these are missing carry out a manual configuration see below 4 11 Setting the machine Manual configuration To configure the machine manually you should obtain the usual information used to
96. or other small pieces of metal do not get into the machine through the vents or other openings Such objects may cause fire or electrical shock 2 2 Installing your machine Do not allow water or other liquids to spill on or near the machine Fire or electrical shock can occur should water or liquid come into contact with the machine Should liquid or any piece of metal accidentally get inside the machine immedi ately power off the machine unplug the power cable and contact your dealer Fail ure to take this immediate action may cause fire or electrical shock Should the machine emit unusually high amounts of heat smoke an unusual odour or noise immediately power off unplug it and contact your dealer Failure to take this immediate action creates the danger of fire or electrical shock Do not reload paper as the ink or toner deposited on that paper might damage the printing system of your machine 2 3 Installing your machine Unpacking the machine parts Remove the packing materials and check for the parts shown below 1 Document output tray 2 Printer output tray 3 Paper feed tray 4 AC power cable depending on country 5 Telephone line cable depending on country 6 Machine 7 Document feed tray 8 User Documentation 9 CD ROM Kit Companion Suite 24 Installing your machine Pull out the two pads from the paper feed inlet Move the paper size guides
97. orts and logs suns ick RR Rx Rae x RR EE RERSESTA 4 17 Message service and the Internet 22 cece ee ee eee 4 18 Initialization parameters aaan 4 19 SONGS 22558 are epi sende ERAI a e eE E GENE ROGINdosS mid ee EE SS 4 21 Internet Connection 4 04 99 souk Ie e454 ood SR eS Sa ds ee de DRESSES 4 24 Deactivating the Internet function lille 4 25 SMS SONICS C cod Bees ant dis ud hae oN ee ac Gee ris ea eee Pio ole io d 4 25 SMS Paramelels 53cm ue doce conse ceed Behe ee Kee SESS on 4 25 Sending an SMS cscs caeve x cto weve ERAN RRRGREGS ran ERE da ER 4 26 Erase an Wa o uq eee aha d de tok tphbo dr cde dag RH Re eh eh Scala XR ES C ws 4 27 SMS Reception TTC 4 28 SMS Servel MW d PITT n 4 29 5 Direct ry cse xores sauce PE TEGERE WW S3 EE E Coq ac S wr edd 5 1 Creating subscriber recordS 0 cece cece eee eee eee eens 5 1 Adding a fecord sc ce umen vad a eae p REP SSS Shae ee eee 5 2 Creating subscriber lists tu bens eod owiehe 9 n bom deer Se ox naris 5 3 Addinga list CPP 5 3 Adding or deleting a number from the list nannan anaana aana 5 4 Consulting a record or a list naaa aaaea 5 5 Modifying a record or a list annuun 5 5 Deleting a record or a list ud E nunnana nener 5 6 PRIMING the directory ss sG ss s TP mm 5 6 Importing a directOry us ke RIR RR neck ps Ea Rack xa x ERR de ork 5 6 Te Te SUUCINGS PDF 5 7 Procedure ashe ee See Ree Remy dk ee ewe e ae ew
98. page under the stack Setthe paper guide to the document width When the original documents have been scanned remove them from the document output tray Note If you do not position the original documents face down the addressee will receive a blank page 6 1 Operation Note You can also dial the fax number before positioning the originals on the document feeder Choosing the resolution contrast Resolution There are 4 modes for document transmission The mode choice depends on the type of document to be transmitted NORMAL mode To be used for good quality documents without drawings or small details FINE mode symbolized by FIN at the bottom of the display screen To be used for documents with drawings or small characters SUPER FINE mode symbolized by SFIN at the bottom of the display screen To be used for documents with very fine or small character drawings PHOTO mode symbolized by PHOTO at the bottom of the display screen To be used for photographic documents To select the resolution mode gt Press the key as many times as necessary to select the required mode A m icon on the screen shows the current mode Note Normal mode is assumed if no other mode is selected Contrast Adjust the contrast if the document is too light or too dark If the document is light increase the contrast and if it is too dark reduce the contrast To set the contrast gt Press as
99. purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to copy a legal document on which there is a cancelled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps cancelled or uncancelled For philatelic purposes postage stamps may be photographed provided the reproduction is black and white and less than 3 4 or more than 11 2 times the linear dimensions of the original Postal Money Orders Bills checks or drafts for money drawn by or on authorized officers of the United States Stamps and other representatives of value of whatever denomination which may be or have been issued under any Act of Congress Adjusted compensation Certificates for veterans of the World Wars Obligations or Securities of any foreign government bank or corporation Copyrighted material unless permission of the copyright owner has been obtained or the copying falls within the fair use or library reproduction provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington DC 20559 circular R21 Certificates of Citizenship or Naturalization foreign naturalization certificates may be photographed Passports foreign passports may be photographed Immigration papers Draft Registration cards Selective Service Induction p
100. quired and press OK to confirm Select the required option WITH or WITHOUT answering machine and press OK to confirm Print fax messages stored in the memory M 381 OK FAX FAX ANSW PRINT Enter the access code if required and press OK Documents received and stored in the memory are printed Reception without paper The fax offers the possibility to either accept or refuse document reception if the printer is unavailable If the fax printer is unavailable choose a reception mode reception mode WITHOUT PAPER saves the incoming messages in the fax mem ory reception mode WITH PAPER refuses all incoming faxes To select the reception mode M 241 OK SETUP RECEPTION REC PAPER gt Select the option WITH PAPER or WITHOUT PAPER and press OK to confirm Note Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon Message Fax flashing to be printed when paper is loaded into the feeder Number of copies Print incoming documents more than once 1 to 99 To set the number of prints M 242 OK SETUP RECEPTION NBR OF COPIE gt Enter the number of prints and press OK to confirm When a document is received the fax will print the number of copies requested Relay broadcast The fax machine can transmit a document via a remote fax with a precise relay list Both the fax and the remote fax must have the relay function 4 6 Setting the machine
101. r keys Press OK to confirm the settings Zoom The machine can reduce or magnify a specific part of a document from 25 to 400 Enter the desired zoom value with the numerical keypad Press OK to confirm the settings 6 14 Operation Assembly Choose the copy type between ASSEMBLED or NOT ASSEMBLED Press OK to confirm Origin Change the orientation of the scanner Enter new values of X and Y given in mm X 210 and Y 286 to move the scanning zone as shown on the figure below Scanned area Top view scanned side down TOP OF SHEET A END OF SHEET gt Select the X and Y coordinates with the a or keys gt Set the required coordinates with the numeric keypad or a or v Press OK to confirm the settings Contrast gt Set the desired contrast with 4 or v Press OK to confirm the settings Brightness gt Set the desired brightness with a or v gt Press OK to confirm the settings Margins Shift the side margins of the document to the left or to the right Adjust the left right margins shift in steps of 0 5 mm with 4 or Press OK to confirm the settings 6 15 Operation Paper Size gt Select the paper size in the tray to be used A4 LETTER LEGAL using the or v keys Press OK to confirm Printer settings Paper gt Select the type of paper NORMAL or THICK with 4 or Press OK to confirm t
102. reroute address Activate rerouting M 3911 OK FAX FAX FORWARD REROUTING ACTIVATION gt Using the keys vor a within the navigator select option 3911 WITH Press OK to confirm Note If the function WITHOUT is selected menus 3912 and 3913 will not be included in the functions overview when it is printed out 6 5 Operation Set the re direction contact M 3912 OK FAX FAX FORWARD REROUTING CALL NUMBER gt Using the and navigator keys select the fax number from the directory if the directory is empty the display will show DIRECTORY EMPTY Enter the fax number manually or store the name and related number in the directory refer to Adding a record on page 5 2 Note Forward a fax to an E mail address stored in the directory if the fax is not available The Fax will then be sent as an attachment in the pre defined file format see p 4 10 for the configuration of the attachment files format M 3913 OK FAX FAX FORWARD REROUTING COPY gt Using the and navigator keys select the COPY option local printout of the information relayed to your system either WITH or WITHOUT Press OK to confirm Note E mails can only be relayed to E mail addresses Landlines can not relay E mails to fax machines Tx forwarding This function is used to configure the machine so that any document transmitted by fax or to an E mail address is also sent to a third party The recipient will be s
103. rinters fax multi function machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory to enter a low power state and or shut off completely after a specified period of use These energy saving features can reduce product energy consumption in half when compared to conventional equipment Canada Geen Tac o Environmental Choice Terra Choice Environmental Serviced Inc of Canada has verified that this product conforms to all applicable Environmental Choice EcoLogo requirements for minimized impact to the environment As a participant in the Environmental Choice program Xerox Corporation has determined that this product meets the Environmental Choice guidelines for energy efficiency Environment Canada established the Environmental Choice program in 1988 to help consumers identify environmentally responsible products and services Copier printer digital press and fax products must meet energy efficiency and emissions criteria and 1 12 Safety amp Environment exhibit compatibility with recycled supplies Currently Environmental Choice has more than 1600 approved products and 140 licensees Xerox has been a leader in offering EcoLogo approved products 1 13 Safety amp Environment Product Recycling
104. rm Language This setting selects a language other than that imposed by the COUNTRY setting To select the language M 203 OK SETUP GEOGRAPHICAL LANGUAGE Select the required option and press OK to confirm Local prefix This function is used when the machine is installed on a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined so the machine can automatically exit the company s telephone network system but only when the company s internal numbers where a prefix is not required is no longer than the minimum length the external numbers requiring a prefix are long numbers greater or equal to the minimum length Programming the fax with the local prefix consists of two steps defining the minimum length of the company s external numbers 4 3 Setting the machine defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soon as an external number is dialled CAUTION Do not add a local prefix to the numbers stored in the directory as the prefix will be automatically dialled with each number Defining the minimum length and the local prefix M 252 OK SETUP NETWORKS PREFIX Change the default value for the minimum length of the company s external numbers and press OK to confirm The minimum length will range between 1 and 30 Enter the outgoing local prefix of the
105. rs 7 15 Miscellaneous 7 22 Printer errors 7 19 Scanner 7 22 Fax Directory 5 1 Consulting a record or a list 5 5 Creating subscriber lists 5 3 Creating subscriber records 5 1 Deleting a record or a list 5 6 Exporting a directory 5 9 Importing a directory 5 6 Modifying a record or a list 5 5 Printing the directory 5 6 Font printing 6 18 l Illegal Copying 1 9 Installation 2 1 Document feed tray 2 8 Operational precautions 2 2 Original document output tray 2 9 Paper output tray 2 7 Paper tray 2 7 Requirements 2 1 Second paper cassette unit 2 10 L L1 4 14 L1 and L2 Line Network Configuration F116L 4 14 Laser Safety Information 1 4 Line user mode 4 14 Loading paper 2 9 Loading paper manually 2 10 Local Area Network LAN settings 4 11 Automatic configuration 4 11 IEEE address or Ethernet address or MAC address 4 12 Manual configuration 4 12 Netbios names 4 12 SNTP server configuration 4 13 Lock Secure Access 6 20 Logs 6 17 M Machine Overview 2 6 Machine packing and transportation 7 23 Machine Settings 4 1 Date Time 4 2 Document feed type 4 4 Economy period 4 5 Embedded web server 4 1 Fax answering machine 4 5 Fax number Name 4 2 Fax or PC reception 4 7 Geographical 4 2 LAN See Local Area Network LAN settings Network 4 2 Number of copies Fax 4 6 Prefix 4 3 Reception without paper 4 6 Relay broadcast 4 6 SMS See SMS service Technical parameters 4 7 Transmission report 4 4 Mail box MBX FAX 6
106. rs max and press OK Enter the text with the alphabetical keypad 100 lines of 80 characters and press OK to confirm The keypad has the following editing features for capital letters use key Shift key 1 e to move within the data entry field use the or keys to erase a character on the right of the cursor without moving the cursor use the or C key to move through the text press the ctr key and one of the navigator keys to go to the next line use the key Then either Sendthe typed mail directly Press OK the mail is stored in memory and will be sent at the next Internet connection The subscriber will receive an E mail Add an attachment scanned document Place the document to be attached in the sheet fed scanner face down Press the key Select B amp W SCAN or COLOR SCAN by means of the or keys depending on the document and press OK to confirm f needed set the contrast with the 4 or keys and press OK to confirm The document is scanned and the mail is stored in memory They will be sent at the next Internet connection The recipient will receive an E mail with an attached document 6 8 Operation Scan to FTP depending on model Scan TIFF JPEG and PDF files to an FTP server for example for archiving To connect to the FTP server you must know the name of the FTP user and the password Note This function is programmed by default on the F
107. rt of the equipment is damaged Quality Standards The product is manufactured under a registered ISO9002 Quality system If you need additional safety information concerning this XEROX product or XEROX supplied materials you may call the following number EUROPE 44 0 1707 353434 USA CANADA 1 800 928 6571 Safety Standards EUROPE This XEROX product is certified by the following Agency using the Safety Standards listed Agency TUV Rheinland Standard IEC60950 Safety amp Environment USA CANADA This XEROX product is certified by the following Agency using the Safety Standards listed Agency UNDERWRITERS LABORATORIES INC Standard UL60950 1 2003 Edition Certification is based on reciprocity agreements which include requirements for Canada Laser Safety Information CAUTION Use of controls adjustments or performance of procedure other than those specified herein may result in hazardous light exposure With specific regard to laser safety the equipment complies with performance standards for laser product set by government national and international agencies as a Class 1 laser product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance Ozone Safety Information This product will produce ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Providing the correct environmental parameters as
108. s keys M 2611 To configure your machine in manual transmission line selection mode press keys M 2612 To configure your machine in systematic line 1 L1 2121 transmission line selection mode press keys M 2613 To configure your machine in systematic line 2 L2 2121L transmission line selection mode press keys M 2614 Recording the line 2 number 2121L On your machine the fax machine number defined by selecting M 22 in the operator menu is allocated implicitly to line 1 L1 You can record the fax machine number that corresponds to line 2 L2 on your machine This number is sent to the people you call and may also appear on the header on each page of any documents you send to them gt To record the number of line 2 L2 on your machine press keys M 262 then enter or modify the number Note If the number for line 2 L2 is not defined by default it takes the value of line 1 Selecting the manual transmission mode line In manual transmission mode you must always select the line L1 or L2 to be used To do so there is an additional selection possible in the transmission note Selecting gt gt LINE L1 selects the line to be used for the transmission Pressing the a and keys switches the LINE L1 2121 selection to LINE 2 2121L and vice versa The additional selection of the line to be used is offered in the following transmission notes Single or multi recipient transmission Report requested
109. s the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the Xerox Welcome Center telephone number 800 821 2797 If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is re
110. screen If jams often occur check clean or repair the specific part of the unit gt Open the scanner cover by pressing key A Remove the jammed paper B without tearing it Close the scanner cover Miscellaneous faults At power up nothing appears on screen Check that the power cable is plugged in Check the wall plug if necessary The fax does not detect the presence of the inserted document The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen Remove the document or press the key Check the thickness of the document maximum 30 sheets of paper of 80 g m 7 22 Maintenance Remove wrinkles or creases from the document The machine does not receive any faxes Check that the telephone line is correctly connected and that there is a tone signal on the telephone line by means of the q key You receive a blank page Make a photocopy of a document if it prints correctly then your machine is functioning normally Call the sender and have them resend the document You cannot send a fax Check that the telephone line is correctly connected Check that there is a dial tone by pressing the rj key Check the prefix is correctly programmed and used Machine packing and transportation Always use the original packaging when transporting the machine Failure to do so could void the warranty 1 Disconnect the machine from the teleph
111. solved Repairs to the machine and fax kit should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty Safety amp Environment period is null and void This equipment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer Canadian Regulatory Information for the Fax Kit option Model This product meets the applicable Industry Canada technical specifications Number XRX FAXK The Ringer Equivalence Number REN is an indication of the maximum number of IT devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five The REN value may be found on the label located on the rear of the equipment Repairs to certified equipment should be made by an authorized Canadian maintenan
112. st letter free is displayed by default If you want to modify this scroll through the alphabet by using keys or a then press OK to confirm gt f necessary select the appropriate fax send rate for your contact then press OK to confirm Creating subscriber lists A subscriber list is made from the subscriber records already stored For each list fill in the following lines NAME of the list NUMBER ASSIGNED to the list this number is automatically assigned by the fax It allows quick access to the answering machine LIST COMPOSITION lists the ID numbers assigned to the subscribers records included in the list LIST NUMBER a number that identifies the list filed under L A list may include both fax and internet numbers The same subscriber may be included in multiple lists Note A subscriber list cannot be added to another subscriber list Adding a list To add a list M 12 OK DIRECTORY NEW LIST Enter the name of the list and press OK to confirm Note Cancel a list or record creation at any time by pressing Q Save the list at any time by pressing 5 The empty field SUBSCRIBER 1 appears Fillin the ID numbers assigned to the subscriber records included in this list 5 3 Directory There are three ways detailed in the table below to modify a list Press OK to confirm From Procedure With the alphanumeric keypad enter the first letters of subscriber name yo
113. than fax files Word processing files CAD etc can not be opened by the fax These documents can be opened by the F X to Fax subscription service computer or automatic transfer refer to Mail sorting on page 4 23 6 12 Operation Copying The machine is able to print one or more copies of an original document with one or more pages Local copy Standard copy Position the document face down refer to Document positioning on page 6 1 Press the 4 key twice Enhanced copy Position the document face down refer to Document positioning on page 6 1 Press the 4 key Enter the desired number of copies and press OK to confirm Choose U FAST FAST QUALITY or PHOTO resolution with the 4 or keys then press OK to confirm Set the desired zoom value 25 TO 400 with the or keys and the numerical keypad then press OK to confirm Choose the copy output type between COPY ASSEMBLED or NOT ASSEMBLED and press OK to confirm Set the required origin values with the or keys the numerical keypad and press OK to confirm gt Set the required contrast value with the 4 or keys and press OK to confirm gt Set the required luminosity brightness value with the a or keys and press OK to confirm Choose the type of paper NORMAL THICK with the or keys and press OK to confirm Choose the paper tray AUTOMATIC UPPER or LOWER with the or keys and press OK to con
114. the Scan To Disk function M 2538 OK SETUP NETWORKS LOCAL NETWORK WINS 1 M 2539 OK SETUP NETWORKS LOCAL NETWORK WINS 2 Enter the IP address of each server then press OK to confirm SNTP server configuration The machine can automatically update the date and time when connecting to an Simple Network Time Protocol SNTP server Server address M 2541 OK SETUP NETWORKS SNTP SERVER ADDRESS Enter the name of the SNTP server then press OK to confirm This name can be in the form of an IP address a Domain Name Server DNS address or a NetBIOS name Server port M 2542 OK SETUP NETWORKS SNTP SERVER PORT Enter the server port number then press OK to confirm The port by default is port 123 Activating the server access M 2543 OK SETUP NETWORKS SNTP SERVER STATE gt To activate the SNTP server select WITH using the and navigation keys then press OK to confirm Time zone M 2544 OK SETUP NETWORKS SNTP SERVER TIME ZONE gt Select the local time zone using the and navigation keys then press OK to confirm Activating the automatic summer time management Menu 212 automatically starts the TIME ZONE setting 4 13 Setting the machine Summer time M 2545 OK SETUP NETWORKS SNTP SERVER SUMMER TIME Select the appropriate time setting in the drop down list winter time summer time 1 or summer time 2 then press OK to confirm
115. the administrator mastercode M 883 OK ADVANCED FUNCTIONS DEPT CODES DELETE Enter the number of the department code you want to delete or search for it using the 4 or keys Press OK to confirm selection A confirmation screen is displayed Press OK again to confirm the deletion Once confirmed the department code number becomes free again and the counters also associated with this number will be erased CAUTION If the administrator deletes their own department code all the other department codes will also be deleted Printing a department code The administrator can print reports for each department These reports show the department number between 01 and 98 its name the associated access code and the number of pages transmitted and copied by this department Enter the administrator mastercode M 884 OK ADVANCED FUNCTIONS DEPT CODES PRINT Enter the department number and press OK to confirm The machine begins printing the report as shown in the illustration below ame DEPARTMENT CODES we SID OPEL Number XXX XXX XXXX Date 26 89 06 17 16 Department Name Dept Code Pages sent Pages copied Admin 1234 8 8 Finance 2222 6 8 Service 3333 a 8 6 25 Operation Printing the department report The administrator can print reports for all departments M 884 OK ADVANCED FUNCTIONS DEPT CODES PRINT Enter the administrator department
116. the holes located underneath the machine 2 4 Press down on the paper lifting 5 Place a stack of up to 500 sheets plate located inside of tray 2 until it of paper into tray 2 locks 2 11 Installing your machine CAUTION Use both hands to remove or replace tray 2 to avoid damaging the cassette Connections Key to the diagram A Telephone line socket B AC power socket C LAN socket 1 Phone cable model depending on country 2 AC power cable model depending on country 2 12 Installing your machine Make sure the On Off switch is set to O Off Telephone and LAN connection Plug end of the telephone cable 1 into the telephone socket on the machine A and the other end into the wall telephone socket gt LAN connection depending on model Plug one end of the LAN cable as provided by your network administrator into port C of your machine and the other end into the local network port dedicated to your machine Power line connection and switch on CAUTION Refer to safety procedures in the Safety amp Environment Chapter Plug one end of the power cable 2 into the socket B on the machine and the other end in the wall outlet Setthe On Off switch to position 1 On When the machine has warmed up the date and time will appear To set the language and the time on the machine refer to Setting the machine on page 4 1 2 13 Installing your ma
117. to next line 25 key erase character before cursor 26 Alphabetical keypad 27 key Shift key 28 amp key Charge code masking key 29 F1 Pause 30 F2 keys records a key combination See p 6 18 if key needs reprogramming Default setting F2 Scan 1 Depending on model 1112 13 14 dy 1 10 25 23 21 20 19 18 17 16 ii 1 Safety amp Environment Read these safety notes carefully before using this product to ensure you operate the equipment safely Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include Safety Agency approval and compliance to established environmental standards Please read the following instructions carefully before operating the product and refer to them as needed to ensure the continued safe operation of your product The safety testing and performance of this product have been verified using XEROX materials only Follow all warnings and instructions marked on or supplied with the product A This WARNING mark alerts users to the possibility of personal injury AN This WARNING mark alerts users to heated surfaces CAUTION This product must be connected to a protective earthing circuit Operator Accessible Areas This equipment has been designed to provide operator access to safe areas only Operator access to hazardous areas is restricted using covers or guards w
118. to view Modifying a record or a list M 13 OK DIRECTORY MODIFY The directory appears in alphabetical order gt Use the or keys to select the subscriber list L you want to modify and press OK to confirm Modify the line or lines in the subscriber record or subscriber list Press OK to confirm each change Note Confirm the change by pressing lt key this will exit the directory menu 5 5 Directory Deleting a record or a list M 14 OK DIRECTORY DELETE The directory appears in alphabetical order gt Use the or keys to select the subscriber record or subscribers list L to be deleted and confirm with OK Press OK again to delete The record or list is deleted from the directory Printing the directory The machine can print all the numbers stored in the directory including all the existing subscriber records or subscriber lists To print the directory M 15 OK DIRECTORY PRINT The directory is printed in alphabetical order Importing a directory The machine can import an existing directory of contacts as an electronic file This file must be in a specific format and must not comprise more than 250 entries A directory is imported via electronic mail where the electronic file containing the directory is received and processed as an E mail attachment Note Importing a new directory completely overwrites any existing directory entries 5 6 Directory The fil
119. toner cartridge refer to Replacing cartridges on page 7 2 gt 5 Close the printer cover connect the power cable and turn on the machine CAUTION The fusing unit located inside the printer above the paper supply roller may become burning hot during machine operation To avoid injury do not touch 7 14 Maintenance Service For guaranteed performance of your machine some maintenance work replacing the fusing unit and the transfer roll should be carried out approximately every 50 000 printed pages Please contact your supplier for this operation Scanner calibration Perform this operation if the quality of photocopied documents is no longer satisfactory M 80 OK ADVANCED FUNCTIONS CALIBRATION Confirm your choice by pressing the OK key Faults Communication errors If a fax communication fails the following message is displayed Current time FRI 11 SEP 20 13 Time of next try 0142685014 20 18 Transmission from the feeder Override the automatic retry feature by e restarting the transmission immediately by pressing abandoning transmission by pressing To eject the document press again Transmission from memory Override the automatic retry feature by restarting the transmission using the transmission queue refer to Immediately perform transmission from the waiting queue on page 6 10 For a document composed of several pages the transmission will t
120. uments are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands CNX Internet connection NET Internet transmission SMS SMS transmission immediately perform a transmission from the waiting queue print a document in storage waiting to be transmitted or in deposit print the waiting queue to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory cancel a transmission request in the waiting queue Immediately perform transmission from the waiting queue M 61 OK COMMANDS PERFORM gt Select the document in the waiting queue and press OK to confirm or lt to immediately perform the selected transmission 6 10 Operation View or modify the waiting queue M 62 OK COMMANDS MODIFY Select the required document from the queue and press OK to confirm gt Modify the document settings and press the lt key to confirm Deleting a transmission on hold M 63 OK COMMANDS DELE
121. ur subscriber s name and continue until the whole name is displayed on the screen subscriber ID number Enter the subscriber s ID number P k th lect f the subscriber directory 1 MA then select by means ofthe or gt Repeat the above steps for every subscriber included in the list Press OK to confirm Note Cancel the record at any time by pressing gt The list ID number will automatically appear on the screen To change this number select another free number and press OK to confirm gt Press 4 to confirm your entry Adding or deleting a number from the list M 13 OK DIRECTORY MODIFY gt Select the subscriber list L by means of the or keys and press OK to confirm 5 4 Directory Press OK to display the SUBSCRIBER 1 field and add or delete the subscriber as shown in the table as follows To Procedure gt Enter the subscriber ID number and confirm with OK add gt Repeat this step for each added subscriber to be added gt Use the and keys to select the number to be deleted Press the C key to delete the number assigned to the let delete list gt Repeat these 2 steps for each subscriber to be deleted gt Confirm the new list by pressing key 45 Consulting a record or a list Press the T key The directory appears in alphabetical order Select the subscriber record or subscriber list L you want
122. ype on page 4 4 6 3 Operation Enter the fax or E mail address or use the Directory or key ce refer to above paragraphs Press the key and enter the number of the second subscriber or second subscriber list Repeat this last step for all subscribers or subscriber lists maximum 10 subscribers or subscriber lists Press OK lt or to confirm the last addressee depending on the required operation Transmission over the Public Switched Telephone Net work PSTN Immediate transmission Position the document refer to Document positioning on page 6 1 Enter the fax number or choose the dialling mode refer to Dialling on page 6 2 then press 4 The Line icon flashes during the call phase When both faxes are in communication the Line icon remains lit At the end of transmission the initial screen is displayed Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time Position the document refer to Document positioning on page 6 1 Select M 31 OK FAX TRANSMISSION Enter the fax number or choose the dialling mode refer to Dialling on page 6 2 and confirm with OK Enter the new time and confirm with OK Vv Adjust the contrast and confirm by pressing OK gt
123. ys of the week Mon to Fri when the fax connects automatically to the Internet This menu is available only if the connection type is set to PERIODIC M 941 72 MODEM SPEED 1 56000 Choice of maximum Internet transmission 2 33600 speed 3 14400 To ensure line quality select the maximum 4 12000 speed available 5 9600 It may be necessary to restrict the 6 7200 transmission speed for some Internet calls 7 4800 bad line or incorrect ISP settings 8 2400 9 1200 0 600 73 IMPROVE 1 WITH This parameter lets you automatically REP 2 WITHOUT register the Internet address of your contact s fax during a call if available 74 ERASE 1 WITH When the fax machine receives an E mail MAILBOX with an attachment it cannot open it erases the message from the ISP MBX The machine transmits a fail message to the sender 2 WITHOUT When the fax machine receives an E mail with an attachment it cannot open it does not destroy the MBX message but prints a fail message Retrieve the message via the network The memory capacity is limited so empty the MBX on a regular basis to prevent new messages being blocked 4 9 Setting the machine Parameter Setting Description 75 TEXT 1 WITH Print incoming transmissions WITH or ATTACHM 2 WITHOUT WITHOUT text attachments 76 ATTACHMENT 1 IMAGE Default format of document sent on the FORMAT 2 PDF Internet IMAG

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