TENDER NOTICE - Indian Institute of Tropical Meteorology
Contents
1. made on the day Of 2012 Between herein after called The contractor of the other part Where as the owner is desirous of awarding the Work for x D Drawing and Bill of Quantities showing and describing the work to be done prepared by under the direction of And where as the Contractor has supplied the owner with a Fully priced copy of the said bills of quantities Which copy herein after referred to as The Contract Bills And where as the said Drawings herein after referred to as The Contract Drawings and the Contract Bills have been signed by or on behalf of the parties hereto and where to and where as the Contractor has deposited the sum of rupees with the OWNER for the due performance of this Agreement Now it is hereby agreed as follows For the consideration herein after mentioned the Contractor will upon and subject to the condition annexed carry out and complete the work shown upon the contract Drawings and described by or referred to in the Contract Bills and the said Conditions herein after referred to as Contract sum or each other sum as shall become payable here under at the time and in the manner specified in the said conditions The terms Consultant in the said condition shall mean t2. INDIAN INSTITUTE OF TROPICAL METEOROLOGY PASHAN PUNE 411008 INDIA An Autonomous Body under the Ministry of Earth Sciences Govt of India TENDER NO WS 50 FIRE WIRELESS 1 2013 TENDER NOTICE Director Indian Institute of Tropical Meteorology Dr Homi Bhabha Road Pashan Pune 411 008 India invites separate sealed tenders Part I Technical Bid Part II Commercial in separate sealed covers from Manufacturers Suppliers and their accredited selling agents for the Supply Commissioning and Installation of WIRELESS ADDRESSABLE FIRE ALARM amp DETECTION SYSTEM at PUNE Last date of receipt of Tender at IITM Pune 19 NOVEMBER 2013 14 30 hrs Opening of Tenders Technical Bids only 19 NOVEMBER 2013 at 15 00 hrs Tender documents with specifications can be obtained from Workshop of the Institute The Institute reserves the right to reject any or all tenders without assigning any reason thereof For further details please visit our Website www tropmet res in OR CPP Portal www eprocure gov in for Director Email ravindra tropmet res in TENDER DOCUMENTS FOR TECHNICAL SPECIFICATION PART 1 FOR WIRELESS ADDRESSABLE FIRE ALARM amp DETECTION SYSTEM AT INDIAN INSTITUTE OF TROPICAL METEOROLOGY PASHAN PUNE INDEX PARTICULAR PART TENDRNOTCE 0 2 INSTRUCTIONS TO THE TENDERERS ARTICLESOFAGREEMENT SECTION D GENERAL CONDITIONS OF CONTRACT
3. Contractor s scope of work also covers post completion handing over documents which will cover a As Built Drawings b Installation amp maintenance manuals of all equipment c Test amp warranty certificates of all bought out items d Test amp Commissioning certificates for all installations e Statutory documents required for record f Testing amp commissioning Documents in standard forms g Bill of Material Page 7 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION DEFINITION OF TERMS C 1 Owner Purchaser shall mean the client on whose behalf this enquiry is issued and his authorized representative C 2 Engineers shall mean Engineer Architect Consultant appointed by Owner for the project IITM Engineer CA Bidder shall mean party who quotes against this enquiry CA Contractor shall mean the successful BIDDER whose bid has been accepted by Owner and on whom Purchase Work Order is placed 5 PROJECT shall mean the project specified Section C 6 SITE shall mean the actual place of work as detailed in specification Section B C 7 SPECIFICATIONS shall mean collectively all the terms and stipulations contained in those portions of contract as general and special conditions amendments deletions revisions as made in agreement or written agreements made pertaining to method of work C
4. Main Building At Pashan Pune TECHNICAL SPECIFICATION WIRELESS ADDRESSABLE FIRE DETECTION AND ALARM SYSTEM Introduction Automatic Wireless Fire Detection and Alarm System should consists of Addressable Fire Alarm Control Panel Repeater Control Panel at security gate sounder Beacon Wireless to wired interface unit router from fire panel one cable will be laid to connect wireless to wired interface unit which is positioned in each floor The building consists of lot of cabins rooms all the places wireless mulitsensor shall be fixed About the system Based on the architecture of the building the suitable warning devices shall be installed at appropriate location which will alert evacuate the occupants in phased manner To trigger the warning devices automatic devices like multisensors and manual call points shall be used The frequency bandwidth used for the system shall be 433 92 MHZ 1 1 00 Scope of work 1 1 01 The work shall consist of design supply installation testing and commissioning of Wireless Addressable Fire Detection and Alarm System AFDAS 1 1 02 The scope includes all necessary equipments tools tackles ladders suitable manpower for installation testing and commissioning 1 1 03 The scope includes all minor civil works like opening the wall chasing in the wall required to be made for the installation shall be made excellently and finished in appropriate manner 2 1 0 Terminology 2 1 1 Analogue
5. Balance material will not be taken over by client unless specifically discussed SPECIAL CONDITIONS FOR SUBMITTAL Following are the requirements during the submittal of the quote Vendors should carry the copy of the same during the technical submittal Non submittal would lead to disqualification 1 Data sheets of all the products quoted for 2 Samples of the cables considered along with test certificates System architecture Deviations if any to be specified All taxes amp levies to be mentioned separately VAT Service Tax Octroi custom duty Excise etc 6 Vendors to clearly specify any dependencies or details required from Client to run their systems smoothly C 17 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 11 1 0 11 1 1 11 2 0 11 2 1 SECTION D III COMPREHENSIVE ANNUAL MAINTENANCE SERVICE XXXXXXXXXXXXXXXXXXXXXXX as part of the Comprehensive Annual Maintenance Service offers services for Fire alarm amp detection system Spare Parts Management Services Spare Parts Holding Service It covers the holding of spare parts service for the installation This service provides stocking of spare parts at This ensures spares support throughout the service period and minimizes the inventory maintenance costs for spare for IITM The parts will be replaced
6. amp Touch Screen Control Supply installation testing 4 commissioning of Passive Repeator Fire Alarm Control Panel Addressable Heat detectors with detector mounting base amp required accessories Supply installation testing amp commissioning of Wireless Addressable Manual Call Points Supply installation testing amp commissioning of Wireless Addressable SounderBeacon items required to complete the work TOTAL OF SECTION 1 commissioning of Two Loop Supply installation testing amp commissioning of Wireless 0 0 0 0 0 7 0 CLIENT INDIAN INSTITUTE OF TROPICAL METROLOGY PUNE PROJECT PROPOSED CCCR BUILDING AT IITM WORK ADDRESSABLE FIRE ALARM 8 DETECTION SYSTEM SUMMARY SHEET 2 ANNUAL MAINTANENCE CONTRACT above mentioned systems hwcmetrsdve hwcractoranver LJ LJ mm 1 Charges for comprehensive inclusive annual maintanence contract rate after the expiry of warranty period for 2 years for
7. 8 Month shall mean calendar month 9 Plant Equipment and Works shall mean respectively the goods to be supplied and services to be provided by contractor C 10 Contract Work Order shall mean the order specifying works and associated specifications to be executed by Owner and Contractor C 11 Contract Period shall mean the period during which Owner and Contractor shall execute the entire contract as agreed C 12 Guarantee Period Defect Liability Period shall mean period during which the plant equipment and installations shall give same and trouble free performance as guaranteed by contractor C 13 Engineer s Instructions shall mean instruction oral or written drawings direction Explanations issued by Engineer time to time during period of contract All oral instructions shall be authenticated by written instructions immediately C 14 Performance Tests shall mean all tests to be carried out by contractor as per specifications prior to installation being taken over by Owner under guarantee C 15 Commissioning shall mean integrated activity of carrying out performance tests initial and trial operations of system C 16 Drawings shall mean all drawings furnished by Engineer Owner for basis of proposal or for carrying out works from time to time all drawing submitted by vendor provided such drawings are acceptable to Engineer Owner C 17 UR mean
8. E o De NE Pit E OOO che ANKE CNN E ERR bes Co sweaters is 32 TENDER DOCUMENTS FOR PRICE BID PART II FOR WIRELESS ADDRESSABLE FIRE ALARM amp DETECTION SYSTEM AT INDIAN INSTITUTE OF TROPICAL METEOROLOGY PASHAN PUNE CLIENT INDIAN INSTITUTE TROPICAL METROLOGY PUNE PROJECT MAIN BUILDING AT WORK WIRELESS FIRE ALARM amp DETECTION SYSTEM SUMMARY SHEET 1 SYSTEM Supply Installation DESCRIPTION AMOUNT Rs Ps AMOUNT Rs Ps SECTION Wireless Addressable Fire Alarm amp Detection System Sus TOTAL so eg e o TOTAL TOTAL Supply Installation Installation M31 GRAND TOTAL i L1 will be sum of Summary Sheet 1 and Summary Sheet 2 CLIENT INDIAN INSTITUTE OF TROPICAL METROLOGY PUNE PROJECT PROPOSED CCCR BUILDING AT IITM WORK ADDRESSABLE FIRE ALARM amp DETECTION SYSTEM Bill of Quantity Description Installation Rate Amount Rs Ps Rs Ps SECTION Addressable Fire Alarm amp Detection System lb ll ume 3 0 Supply installation testing Ai Nos 340 commissioning of Wireless Addressable Photoelectric smoke detector with built heat detector with detector mounting base amp required accessories Addressable Fire Alarm Control Panel with TFT display
9. Measurements will be certified within 7 days Engineers will certify R A Bills within 10 days of submission of correct bills Contractor will claim extra items vide separate bills only after rate approval of such items REMOVAL OF WORKS The owner engineer during the progress of work have power to order in writing removal from the works any material installations which in their opinion are not as per specifications or instructions and for carrying out rectification rework within specified time and contractor shall carry out such removals rework as per specification at his own cost The owner engineer can get such rectifications rework done from other agencies at the cost of contractor if the same are not carried out by them in the stipulated and agreed period COMPLETION CERTIFICATE COMMENCEMENT DEFECT LIABILTY PERIOD The work shall be deemed to have been completed on written certificate by Engineer that they have been virtually completed The Defect Liability Period shall commence from the date of such certificate COMPLETION DRAWINGS amp DOCUMENTS On completion of works prior to getting completion certificate contractor shall prepare as built drawings in association and to satisfaction of consultant Engineer giving all particulars Contractor shall submit the as built drawing in 4 sets of prints and one set of reproducible to the client Page 11 Client Indian Institute of Tropical Meteorology Pune Project Main B
10. amp D II SPECIAL CONDITIONS OF CONTRACT COMPREHENSIVE ANNUAL D Ill MAINTENANCE SERVICE SECTION E SAFETY REGULATIONS SECTION F TECHNICAL SPECIFICATIONS 21 32 2 SECTION APPROVED LIST OF MATERIAL 33 SECTION H LIST OF IS STANDARD 34 DEVIATIONS FROM GENERAL SECTION 1 CONDITIONS 35 DEVIATIONS FROM TECHNICAL SECTION J SPECIFICATIONS 36 SECTION LIST OF DRAWINGS SECTION L DETAILS OF CONTRACTORS PART Il ISSUED TO CASH RECEIPT NO DT 1 2 3 Oo 0 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune TENDER NOTICE Sealed item rate quotations are invited from reputed contractor of Wireless Fire Alarm amp Detection System work with its supply installation testing and commissioning of the system peser INDIAN INSTITUTE OF TROPICAL METEOROLOGY PUNE WIRELESS ADDRESSABLE FIRE ALARM amp DETECTION Name of Work SYSTEM Cost of Tender documents Rs 500 Non Refundable Rs 22 000 Twenty Two Thousand in form of D D Earnest Money Deposits B G from Indian Nationalized Bank drawn in favour of Director Indian Institute of Tropical Meteorology Pune Date of completion 45 days from the date of LOI The tender forms will be available on payment of Rs 500 of tender documents in cash D D from Nationalized Bank at the address given below The Director Indian Institute of Tropi
11. any money found to be over paid or over certified during such scrutiny CO ORDINATION Contractor or his authorised representative shall be responsible for co ordination with all other agencies working at site for smooth functioning and timely completion of works The Contractor shall arrange his work program to suit the building progress and priorities given by Owner Site meeting Qualified responsible representative shall attend necessary site meeting from contractor s side to take site instruction decision in view of trouble shooting and progress review of works PRICES The prices quoted in the schedule of works shall remain firm during the period of contract Bidder shall be clearly state taxes statutory duties and levies which he is required to pay The rates quoted by Bidder for the items in schedule of rates shall inclusive of all taxes duties etc EXTRA ITEMS Contractor may be required to carry out extra items due to site requirements or changes All such items shall be carried out by contractor after written consent from client Contractor shall submit a rate analysis of these items based on market rates A margin of 10 shall be allowed over and above the expenses incurred Escalation shall not be allowed on the extra items SECURITY DEPOSIT Successful bidder shall have to pay an amount of 5 of the order value at the time of starting the work in terms of bank guarantee of equal amounts in favor of the owner for entire pe
12. be retained by IITM and one will be with VENDOR S ANNEXURE SCOPE OF PREVENTIVE MAINTENANCE VISIT VENDOR S engineer will carry out following jobs during the periodic maintenance visit Cleaning of panels cards modules detectors sensors etc Check the system errors and alarms and rectifying the same Check and note down the revision no of various software and hardware This shall help in identifying correct replacement and for future system upgrade Power supply checks AC Voltage across 1 Phase amp Neutral 2 Phase amp Earth 3 Neutral amp Earth Checking of DC voltage across the DC power supply Communication cables will be checked for loose terminations LED indications check in all modules Sort out any problematic issues concerned with the system and corrective actions for the problem existing During the preventive corrective maintenance visit IITM will provide vacuum cleaner to VENDOR S engineer will co ordinate with other agencies if any interfacing with other equipment not supplied by VENDOR S is required to be done All those non vendor items bought outs covered under the comprehensive contract for replacement when found faulty will not be stock items and the delivery time will be intimated IITM at the time of failure of those ANNEXURE lI List of Exclusions Panels Consoles Cables Conduits Furniture if any Any software updates which covers addition of new features and if desired by IITM
13. 2 2 Power supply for the control panel shall be 230V AC 50Hz and stand by power supply shall be of SMF battery 2 3 Addressable fire alarm control panel FACP Repeater Panel 2 3 1 The addressable fire alarm control panel shall be analogue addressable type Shall provide maximum flexibility with user friendly equipment 2 3 2 The control panel shall operate primary supply of 230 volts AC and standby supply of SMF battery 2 3 3 The control panel shall have built in power supply SMF battery amp battery charger 2 3 4 The control panel enclosure made by 16 gauges CRCA sheet with powder coated 2 3 5 Suitable control with no of loops shall be recommended by the vendor Since no of devices varies from manufacturer to manufacturer 2 3 6 Maximum 75 of load of the devices shall be used in order for safety and future expansion purpose 2 3 7 The control panel shall have TFT color Graphic Display with Touch Screen Control 2 3 8 The Control panel shall have built feature of Mimic software 2 3 9 The control panel shall have built in sounder There shall be different tone for fire and fault indication 2 3 10 The control panel shall be suitable to use standard wire no shielded or twisted pair required on SLC loop Page25 2 3 11 The control panel shall have minimum two level password protection 2 3 12 The control panel shall have network capability 2 3 13 The control panel shall have event logging facility 2 3 14 The control panel sha
14. Addressable Fire alarm control panel FACP Analogue addressable fire alarm panel to connect wireless addressable devices like detectors sounders etc FACP shall be able to identify individual detecting device to the pin point location of the fire and trigger respective sounders 2 1 2 Wireless devices Wireless devices refer to all types of wireless devices like wireless multisensors manual call point sounder beacon etc Page24 2 1 3 Wireless Multisensor In case of fire to detect the smoke and heat caused by fire and communicates to alarm panel without using cable Wireless Multisensor are used 2 1 4 Wireless Manual call point For triggering the alarm manually this unit is used All indoor call points shall be made of ABS This unit shall have transparent made of polycarbonate protective flip cover The unit shall be re settable without the requirement for replacing the glass This unit shall be of addressable type 2 1 5 Wireless Sounder Beacon The device is designed to provide audible alarm to alert evacuate in case of fire The unit has unique address amp accepts two different signals i e Alarm ON amp Alarm Silence 2 2 TECHNICAL SPECIFICATION 2 2 1 The design supply installation testing amp maintenance of entire wireless addressable fire detection and alarm system shall confirm to National Building Code of India Part 4 IS 2189 BS 5839 or NFPA 71 72 and ensure optimum efficiency of smoke detection coverage 2
15. C Relative humidity 0 95 Non Condensing The detector shall be powered by 9 volt Duracell built in battery 2 4 11 The detector shall have in suitable transmitter The frequency shall be of 433 92 Page26 2 5 Wireless Addressable manual call point 2 5 1 The manual call points shall be of press glass type The enclosure shall be made of ABS or Polycarbonate 2 5 2 The design shall be double action type 2 5 3 The manual call point shall be provided with transparent protective flip cover Protective flip cover shall be made of strong unbreakable polycarbonate 2 5 4 The manual call point shall be of aesthetically designed suitable for flush surface mount It shall be RED in color 2 5 5 The manual call point shall be re settable type without the requirement for replacing the glass Reset preferable without using key and directly from the panel 2 5 6 The communication protocol shall be compatible with the offered panel and other devices 2 5 7 The manual call point shall be powered and operated with built in 9 volt 3 6 volt battery 2 5 8 The manual call point operating temperature units shall be 0 oC to 60 oC Relative humidity Non condensing 10 to 95 2 5 9 The manual call point shall have electronic addressing Address setting by DIP switches is not acceptable The manual call point shall have built in suitable transmitter The frequency shall be of 433 92 MHZ 2 6 Wireless Addressable Sounder 2 6 1 The add
16. VO Page 28 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune gv ES pos Jm c SECTION H LIST OF STANDARD National Fire Protection Association NFPA Standards IS 2189 NFPA 70 National Electric Code NFPA 72 National Fire Alarm Code BS 5839 National Building Code of India Part 4 Page 29 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION I DEVIATIONS FROM GENERAL CONDITIONS OF CONTRACT All deviations from general condition of contract shall be filled in hereby the bidder SECTION CLAUSE NO DEVIATION The bidder hereby certificates that the above mentioned are only deviations from general conditions of contract of enquiry DATE Signature And Seal of Bidder Page 30 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION J DEVIATIONS FROM TECHNICAL SPECIFICATIONS All deviations from specification shall be filled in hereby the bidder SECTION CLAUSE NO DEVIATION SPEC NO The bidder hereby certificates that the above mentioned are only deviations from technical specifications of this enquiry DATE Signature And Seal of Bidder Page 31 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION L DETAILS OF CONTRACTORS dd HE 3 Cs sum
17. ables earthing strips trays specific measurement Client will not take over excess quantities of any items is specifically agreed Contractor shall have to take back all such quantities without any financial burden on client Page 10 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune D 1 10 D 1 11 1 2 3 4 5 0 1 12 0 1 13 D 1 13 1 D 1 13 2 SUFFICIENCE OF SCHEDULE The contractor shall be deemed to have satisfied himself before tendering as to correctness and sufficiency of his tender for works and prices quoted therein which shall cover all obligations under contract for satisfactory completion of works and stipulated performance of system equipment in his preview MEASUREMENTS amp BILLS Measurements and billing shall be done by specific method detailed below Contractor shall maintain a proper measurement book Triplicate on site and take measurement from time to time Owners representative Engineer shall check these measurements from time to time Coordination for checking will be contractor s responsibility Contractor shall make bills based on checked measurements only Bills shall be made in standard and cumulative formats only Non cumulative Bill will not be accepted Contractor shall submit minimum 3 copies of bill with a Measurement sheets copies duly signed b Copies of signed challan c Summary sheet d Site progress photographs
18. all be made good by the contractor at his own cost to the satisfaction of the owner engineer within a specific time The owner in concurrence with engineer shall be entitled to deduct amount of damage compensation for loss arising from such damages injuries accidents in case of default All laws related to PF ESI Medical insurance etc shall be adhered to by the contractor No child labour shall be employed by contractor INSURANCE amp INDEMNITY LABOUR LAWS Contractor shall have valid PF ESI registration All laws related to Labour PF ESI Medical insurance etc shall be adhered to by contractor No child Labour shall be employed by contractor GENERAL INSURANCE Contractor shall provide necessary insurance cover for all equipment and material in his scope till the system is handed over Necessary insurance cover shall also be provided for man power employed on site Contractor shall indemnify Owner Engineer and their representatives employed and hold them harm less in case of any damages injuries accidents and any claims arising out of them DATE OF COMMENCEMENT The date of commencement of work shall be accounted from the 25 day after receipt of work order by contractor unless otherwise stated specifically LIQUIDATED DAMAGES The contractor shall pay liquidated damages of 196 per week subject to a maximum of 1096 at value of work order in case of delays beyond the accepted completion period for reasons solely
19. antities due to site modifications Any variation of quantities of the individual items as per schedule and overall cost variation of 25 shall be accepted by contractor without any financial implication Contractor shall take exact measurements for items like cables earth strips prior to bringing and cutting the same If variation is beyond above stipulated limits such items shall be carried out after written mutual agreement However no excess payment claims for additional quantities shall be entertained if variation is established prior to deliveries of stipulated quantities GENERAL INFORMATION ON DRAWINGS Rates quoted for all Unit Rate UR items shall be deemed as valid for any quantity as may be required for completion of work The drawings enclosed indicate extent and general arrangement of various equipments These are for guidance of contractor and exact locations dimensions clearance will be governed by site conditions buildings and statutory rules Contractor is required to go through the drawing and regulations prior to starting of works Any discrepancy changes required shall be reported to consultant and owner Contractor shall prepare all working drawings and get them approved from consultants prior to starting the work The working drawing shall be submitted to consultant within a specific time frame from date of order as mutually decided PROCURMENT OF MATERIALS Contractor shall bring quantities of items like c
20. as directed and instructed by the Engineer EXAMINATION OF DRAWINGS Contractor shall examine the relevant drawings specifications of work which shall be available at the architect s consultant s office No claims shall be entertained for the assumptions made by tenderer if any Contractor shall not write any comments conditions figures or change the tender by writing on the same in any manner The tender drawings are meant for guidance only BAR CHART Contractor shall prepare bar chart and finalize the same in consultation with project consultants before mobilization advance is paid to the contractor This bar chart will also indicate inputs from Project Consultants amp Clients Links with other works Following items shall be included a Time required for each activity and their relationship b Quantities in each activity Page 15 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 0 1 8 0 1 9 D II 10 0 11 11 0 1 12 0 1 13 b 9 C d e Resource planning such as equipment amp tools to be employed and manpower to be employed for each activity Cost of each activity Schedule of drawings required by him for completing the project as per chart Bar charts shall be done in M S Project or equivalent software and shall be available on Compact Disc CD The Bar chart shall be reviewed in every site meeting CONTRACTOR will be bound to provide t
21. attributed to him TIME EXTENTION If in the opinion of owner engineer the work is delayed a by force majeure b by reasons beyond control of contractor extension of time for carrying out the works can Page 12 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 0 1 20 D 1 21 D 1 22 D 1 23 be sanctioned by owner engineer on written request from contractor with due reasoning supporting Force majeure shall mean amp include compliance with statutory laws amp regulation Government order or change in orders war amp war like conditions acts of civil amp military authorities fires floods earthquakes and other acts of God sabotage revolt Strikes amp lockout of more than 2 weeks However contractor amp owner in such case should devise means of expediting the progress for performance as per contract TERMINATION OF CONTRACT Owner shall be entitled to terminate the contract in case contractor fails to fulfill one or more conditions of contract or if the engineer consultant certify to the owner in writing that the contractor a Has abandoned the work b Has failed to commence the work or has without any lawful excuse under contract conditions suspended work progress for more than one week or c Has failed to proceed with the works and failed to make such due progress for timely completion of works or d Has failed persistently to observe and perform wo
22. cal Meteorology Dr Homi Bhabha Road Pashan Pune 411008 Tel No 020 25904200 Note Tender documents also can be download from the Institute website www tropmet res in and D D of Rs 500 as tender fee should be enclosed along with the technical bid For further clarifications can be had from the Institute head work shop Duly completed tenders shall be submitted in sealed envelopes at the office of Director IITM Pune on address given below by 19 11 2013 at 14 30hrs Indian Institute of Tropical Meteorology Dr Homi Bhabha Road Pashan Pune 411 008 Tel No 020 25904200 Contact Person Mr Ravindra Bankar Mechanical Engineer Email ravindra tropmet res in Due Date and Time 19 11 2013 at 14 30hrs and Technical bid will be open on 19 11 2013 at 15 30hrs The date of commercial bid opening will be intimated to technically qualified vendors after evaluation of technical bids The Director IITM Pune reserves right to accept or reject any or all the quotations without assigning any reasons This tender notice shall form part of Contract Order Page 1 ooo N 12 13 14 15 16 17 18 19 Client Indian Institute of Tropical Meteorology Pune Project IITM Main Building At Pashan Pune INSTRUCTION TO THE TENDERS The tender is to be filled properly and all relevant information asked for shall be provided for in due format Technical and commercial bids are to submit in separa
23. d 00 00 2012 at 11 00hrs at 1 Bidders are requested to be present in the meeting All technical queries will be answered by 1 1 and consultants Bidders are requested to give deviations comments assumptions clearly in deviation pages based on the site observations Bidders are requested to highlight the makes of material considered while quoting in the list of approved makes Bidders are requested to quote value for supply amp installation of material but client may provide some or all capital items free of cost So while quoting labour installation rates material handling charges should be considered accordingly The Director Pune reserves the right to accept or reject any or all the quotations without assigning any reasons Soft copy of covering letter and priced BOQ shall be submitted along with tender in the CD provided Bidders shall not change format of BOQ VAT amp service tax calculation supporting shall be kept separate Duly completed tenders shall be submitted on or before 00 00 2012 at 12 30 hrs to addressee to following address Indian Institute of Tropical Meteorology Dr Homi Bhabha Road Pashan Pune 411 008 Tel No 020 25904200 Contact Person Mr Ravindra Bankar Mechanical Engineer Tel No 020 25904505 Page 2 1 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune ARTICLES OF AGREEMENT Articles of Agreement
24. ditions l Necessary training for the successful operation amp trouble shooting to the IITM responsible staff member is also included in the scope J Vendor should consider all required Liasoning work related to Fire alarm amp detection system with State Municipal authorities for getting Fire NOC Page 6 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune B 2 B 3 B 4 B 5 CIVIL WORKS 1 Major Civil works is excluded from the scope however necessary excavations if required making closing of cutouts in the wall necessary supports and grouting drilling etc are included in the scope 2 All Civil works like chasing amp making good the chases making pockets for grouting if necessary grouting of panels etc is Included in scope 3 Fabrication and fixing of supports frames etc are included in the scope GENERAL Scope includes testing and commissioning of all items installed by contractor Contractor has to carry out all works as per respective NFPA amp IS standards All required tools tackles testing kits measuring instruments safety equipment s shall be provided by contractor with skilled manpower required LIST OF FREE ISSUE ITEMS Procurement of all items shall be included in the contractor s scope Client reserves right to procure any material if felt necessary by giving proper information to contractor POST COMPLETION HANDING OVER DOCUMENTS
25. either with a functionally compliant spare or with the same part no and the spare parts which have been used shall be replenished Where there is a requirement of revision update VENDOR S shall exchange the part with an updated version Parts Replacement Service The scope covers Unlimited Parts Replacement exception to Annexure 11 This service provides replacement of parts determined to be defective as a result of normal usage free of cost Failure due to rat and rodent menace improper power supply corrosion etc is not covered under this service From perspective there is Reduction in Administrative Costs Shorter replacement cycles no prior approval required Improved financial planning Budget Maintenance Services Preventive Maintenance Service This is a preventive maintenance support under which VENDOR S Maintenance team Will visit the IITM site on a scheduled visit as follows 4 Visits per Year All services are provided during normal working hours unless requested to do differently The services performed include the following tasks with respect to VENDOR S system System service on all specified hardware Maintenance schedule as detailed at Annexure l Technical Assistance on queries Control and updating of spare parts stock system documentation This will reduce cost of Corrective Maintenance The liaison understands the application amp IITM organization priorities Service delivery will be in acco
26. hall make his own arrangement outside the premises without causing any hindrances to the OWNER The cost of putting up the labour camps will be borne by the CONTRACTOR After completion of work the office amp store shed shall be dismantled removed by the contractor at his own cost ELECTRICITY AND WATER Indian Institute of Tropical Meteorology Pune will provide any of these facilities on chargeable basis at one place Contractor shall have to make his own arrangements for further use of the facility Unavailability of power amp water cannot be deemed as reasons for delay MAINTENANCE OF SITE Contractor should keep the site building office clean of debris wood pieces etc during the period of contract amp work will not be considered as complete till last particle of debris is disposed off to the satisfaction of the Engineer owner SECURITY RULES The contractor shall strictly follow all security rules of Indian Institute of Tropical Meteorology Pune particularly bearing upon the inward amp outward movements of his trucks people and equipment and shall also execute the work in such a manner so as to cause the minimum disturbance to the working of the owner DISPLAY OF DRAWINGS AT SITE The drawings maintained on the site shall be carefully mounted on boards of appropriate size They shall be protected from rain ants or other insects The contractor shall provide at his own cost a display board for showing the details of work
27. he minimum resources shown in the bar chart In case it is found at any interim stage that the PROGRESS OF WORK is slow and completion time of any activity is likely to extend beyond the target dates the CONTRACTOR will have to increase the planned resources Provision of time will be made by the CONTRACTOR for other agencies to carry out their part of the work and such lapse of time will be considered by the CONTRACTOR in the planning schedule No compensation will be paid for idle labour due to work of other contractors REQUIREMENT OF DRAWINGS Contractor shall indicate the dates on which drawings are required by him before starting the work Contractor shall give a notice of 15 days to architect consultant about the requirement of the drawing decisions required by him to complete the project as per schedule It is understood that all the drawings are not required at the beginning of the project for completing the project within time WORK PROGRESS Contractor shall submit progress report for every site meeting with updated bar chart marking upto date Progress upto previous day compared to planned Bar chart and comparison lag lead with approved bar chart Monthly progress reports shall accompany selective photographs of works carried out at site and showing the progress postcard size CIVIL WORK Minor civil work will be in the scope of contractor SHOP DRAWING Contactor shall prepare his own shop drawing for substati
28. he said or in the event of his death or ceasing to be Consultant for the purpose of this contract such other persons as the owner shall nominate for that purpose provided always that no person subsequently appointed to be the Consultant under this contract shall be entitled or over rule any certificate or decision or approval or instruction given or expressed by the earlier Consultant The said condition and Appendix hereto Sections Shall be read and construed as forming part of this Agreement and the parties hereto shall respectively abide by submit themselves to these Conditions and perform the agreements on their parts respectively in such Conditions contained As Witness the hands of the said parties Signed by the In the presence of Witness Name Address Page 3 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION FORM OF TENDER To Indian Institute of Tropical Meteorology Dr Homi Bhabha Road Pashan Pune 411 008 Tel No 020 25893825 Dear Sir Having examined the drawings specifications and schedule of quantities of Fire Alarm amp Detection System work specified below and having visited and examined the site of works for acquiring requisite information I We hereby offer to execute the works specified below in the specified time period at the rates quoted in the Schedule of Prices attached in accordance with the drawings designs specification
29. ilding At Pashan Pune SECTION PROJECT INFORMATION INDIAN INSTITUTE OF TROPICAL METEOROLOGY PUNE PROJECT W MAIN BUILDING AT PASHAN PUNE WIRELESS ADDRESSABLE FIRE ALARM amp DETECTION SYSTEM AVG RAIN FALL 429 c Max 8 c Min TEMPERATURES B 1 DETAILED SCOPE OF WORK A The scope of work shall include supply installation testing and commissioning of intelligent Wireless Fire alarm amp detection system including accessories etc as required for the satisfactory operation of the system B Supply and installation of all equipment cabinets panels data communication network cables needed and all associated hardware C Supply and installation of Fire Alarm control panel Repeater panel Detectors and input output devices D Provide complete manufacturer s specifications for all items that are supplied Include vendor name of every item supplied and get approved by IITM E Provide as built documentation amp all other associated project operational documentation such as technical manuals on approved media the sum total of which accurately represents the final system No used components shall be used as any part or piece of installed system Vendor should ensure warranty of the System for 2 years and shall give service back up for 7 x 24 hrs of a week against any failure software hardware problem etc H Vendor should submit their separate offer for 3 Years AMC with their terms amp con
30. ired by the local authority A preventive maintenance schedule shall be provided by the contractor that shall describe the protocol for preventive maintenance The schedule shall include Systematic examination adjustment and cleaning of all detectors manual fire alarm stations control panels power supplies relays and all accessories of the fire alarm system Each circuit in the fire alarm system shall be tested semi annually Each smoke detector shall be tested in accordance with the requirements of NFPA 72 Chapter 7 EN 54 PRODUCT EQUIPMENT All equipment and components shall be new and the manufacturers current model The materials appliances equipment and devices shall be tested and listed by a nationally recognized approval agency for use as part of a protected premises protective signalling fire alarm system The authorized representative of the manufacturer of the major Page 21 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune equipment such as control panels shall be responsible for the satisfactory installation of the complete system 2 All equipment and components shall be installed in strict compliance with manufacturers recommendations Consult the manufacturer s installation manuals for all wiring diagrams schematics physical equipment sizes etc before beginning system installation Refer to the Riser Connection diagram for all specific system in
31. ith the tender documents amp specification of work No claim shall be entertained for the assumption made by the CONTRACTOR IF ANY CONTRACTOR shall not write any comments conditions figures on the tender In case price of item is quoted as lump sum in the BOQ the work described in the drawing will be added in the work described in the item of work as if it is included in the scope of work where lump sum price is quoted No extra payment will be made for the work shown in the tender drawings PRECEDENCE ORDER Articles of agreement of IIA Drawings Bill of Quantities Special conditions of contract General specification General condition of contract VARIATION THE CONTRACT SUM DELETED DRAWINGS amp DOCUMENTS The contractor shall upon receipt of drawings and documents study and examine them thoroughly and bring to the notice of the Architect Consultant any discrepancy found therein before starting work Failure to do so will be at the risk and consequence of the contractor INSURANCE Contractor shall insure all the equipment and work in his scope including necessary transit insurance QUANTITIES Contractor shall based on shop drawings check the quantities and bring in required quantities after establishing the same Abnormal increase or decrease of any quantities compared to BOQ shall be brought to notice of consultant for verification and shall be ordered after verification
32. ixed percentage over a period known as Defect Liability Period as security The final balance shall be payable to the contractor after expiry of Defect Liability Period and after such certificate is issued by engineer consultant Engineer Consultant shall have power to withhold payment against work or part thereof not carried out to his satisfaction The decisions opinion direction certificates with respect to clauses 9 13 17 18 here of shall be final conclusive and binding on the parties without appeal All other decisions opinion direction certificates etc shall be subject to right of arbitration ARBITRATION the disputes of any kind in connection with contract shall be referred to engineer consultant and settled in writing by him If any party is dissatisfied with such Page 13 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune D 1 24 D 1 25 D 1 26 0 1 27 0 1 28 0 1 29 0 1 30 decision except for clauses indicated in clause 22 they are entitled to bring such disputes for arbitration Both parties shall appoint Arbitrator s and his their decision shall be final and binding on both parties Consultant Engineer if necessary will represent the client in case of arbitration TECHNICAL SCRUTINY OF FINAL BILL The owner shall have right to get works and bills technically scrutinized at the time of payment of final bill Owner shall be entitled to recover
33. lation rates are deemed to include handling erection fabrication services amp erection hard ware required for all items Page 9 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 0 1 8 D 1 9 2 D 1 9 3 All the works shall be executed with highest quality of workmanship and as directed by owner engineer In case of mockups or approved samples the quality of the same shall be adhered to for all works and any work quality amp material below that standard will be rejected SUPERVISION One Engineer or supervisor should be deputed on site of day to day supervisory work ACCESS TO WORK Owner Engineer or their authorized representative shall have access to works being carried out at all reasonable times No person not authorized by owner engineer except representatives of public authorities shall be allowed at work site at any time SUB CONTRACT The complete work included in the contract shall be executed by the contractor and the contractor shall not sub contract sub let work or part thereof without prior written consent from owner engineer However contractor shall not be relieved from the responsibility of execution of works as per contract under any circumstances SCHEDULE OF QUANTITIES AND DRAWINGS SCHDULE OF WORK The schedule of quantities indicates nearest approximate quantities of the items works There is a possibility of upward or downward variation of qu
34. ll be supplied with PC configuration software 2 3 15 The control panel all termination shall be suitable to use 1 5 sq mm cable 2 3 16 The control panel shall have alert indication for missing device contaminated device 2 3 17 The control panel shall have real time clock RTC indicate time date month amp year Devices 2 4 Wireless Addressable Multisensor Heat Detector 2 4 1 The Multi detector shall operate on both light scatter and thermal principle 2 4 2 The detector shall be wireless addressable type 2 4 3 The detector shall have an integral microprocessor capable of making alarm decision based on alarm level set Sensitivity 2 4 4 The detector shall blink when the detector is addressed and glow steady on alarm 2 4 5 The entire components used in detector shall be protected from corrosion All the contact components including fasteners shall be either SS or brass 2 4 6 The detector shall have electronic free base The base design shall be common for all types of detectors 2 4 7 The detector sensing chamber shall be easily removable for cleaning maintenance purpose 2 4 8 The detector and base construction shall be made of polycarbonate plastic 2 4 9 The detector shall have electronic addressing DIP DIL switch address setting is not acceptable in order to avoid unauthorized change of setting 2 4 10 The detector shall be capable of within the following environmental limits Operating temperature 10 oC to 60 o
35. nses aristae from any such injury or damage to person or property The contractor shall reinstate at his cost all damages of every sort mentioned in this clause so as to deliver the whole of the work complete and perfect in every respect and make good or otherwise satisfy all claims for damages to property of third party The contractor shall indemnify the owner against all claims made against the owner by any member of public or third party arising out of his work or in consequence there of and shall at his own cost arrange to effect and maintain until the virtual completion of work an insurance policy with an approved nationalize insurance company in joint names of owner and himself against such risk and deposit such policy with the client The contractor shall also indemnify the owner against all claims which may be made upon the owner Whether under workmen s compensation act or any other against such risks The contractor shall be responsible for anything which may be excluded from insurance policy and also for all other negligent or defective carrying out of this contract The Owner shall be at liberty and is hereby empowered to deduct the amount of any damages compensation costs charges and expenses arising from any such claims from any sum due to contractor Page 20 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune F 2 5 F 2 6 ii F 2 9 CERTIFICATIONS Together wi
36. ntractor shall provide all material of specific makes accepted during discussion stage or from approved list of makes In case of any problem difficulties in procurement of such items alternative makes will be approved by Engineer amp owner based on samples and specifications submitted by contractor Alternative material shall be procured only after written approval for makes Procurement and use of material of makes not in approved list shall be sole responsibility of the contractor Contractor shall replace all such material at no additional cost within a stipulated period AUTHORITIES AND LAWS Contractor shall confirm to all provisions of any law pertaining to works and to the regulations and by laws of related authorities and for water electricity supply Contractor shall indemnify owner Engineer from all conflicts arising out of provisions of regulations amp laws MATERIAL AND WORKMANSHIP All the materials to be supplied for execution of works shall be of first quality new and strictly as per specifications In case employer procures such items and hands over the same for fixing to the contractor the contractor will receive the goods open the crates and report any discrepancies store it in his custody until required install and commission it with necessary care and the best workmanship The contractor shall be responsible for any loss or damages once the materials are supplied to him in good order and condition All the instal
37. on layout as required by Statutory Agencies for submission amp approval Calculation if required for such application shall also be provided Soft copies of consultant s drawings can be provided PAINT amp FLOORING Contractor should take care of paint amp flooring In case of damage to paint or floor Contractor shall reimburse the amount for required rectification need to be done Work Sequence should be as per given below APPROVAL OF DRAWINGS As per scope of work contractor shall submit 4 sets of shop working drawings for approval with softcopy before commencement of work which includes Shop drawing for Wireless Fire Alarm amp detection system as per the scope of work Cables amp Conduit layout details Detailed cable route layout Standard installation details Contractor s senior engineer representative shall be made available at consultant s office for any discussion on above as required Page 16 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 0 1 14 0 1 15 0 1 16 0 11 17 0 11 18 0 1 19 0 1 20 TENDER DRAWING The tender drawings are meant for guidance only amp may not represent exact size amp shape of the building However they will give a fair idea of the work involved Complete list of tender drawings available for inspection is given elsewhere in the tender Contractor shall examine the relevant tender drawings which shall be issued along w
38. rdance with the agreed Preventive Maintenance frequency schedule Scheduled engineer will be available to during normal working hours Page 18 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 11 2 2 11 2 3 Corrective Maintenance Service This is breakdown maintenance support with respect to VENDOR S system Engineer call out is based on IITM request The expertise is available on request This reduces the downtime of the system The VENDOR S engineer performs corrective maintenance services Where applicable action items and programs shall be agreed to prevent corrective situations Three levels of support are available for solution of problems First level is available in the region very close to the IITM Second level is from the works which is equipped with a Technical support group consisting of highly train technical experts who will be providing support to This is an additional support provided to strengthen the service engineer attending the call incase he requires some technical support for some typical problems This is for technical support required during emergency Technical solution on telephone is also covered under this service Service Report For every visit covered under preventive maintenance or corrective break down calls VENDOR S engineer shall make a service report which will be signed by both VENDOR S and IITM One copy will
39. ressable sounder shall have built in 12Volt SMF Battery and battery charger 2 6 2 The addressable sounder shall have necessary wireless receiver 2 6 3 The sounder beacon operating temperature shall be to 500C Relative humidity 95 RH Non condensing 2 6 4 The sounder beacon sound pressure level shall be 85 dB at 108 2 6 5 The operating voltage range shall be 12 15 volts DC 2 7 Documentation The vendor shall submit two sets of printed user manual along with as erected drawing One set of soft copy in the form of CD or DVD Separate user software CD for panel programming shall be provided No extra payment shall be made for documentation If required shall be quoted by the vendor at the time of tendering itself Page 27 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION G APPROVED LIST OF MATERIAL NOTE CLIENT RESERVES RIGHT TO ASK FOR ANY OF THE FOLLOWING APPROVED MAKES TO BE USED DURING DISCUSSIONS CONTRACTOR SHALL INDICATE WHICH MAKE HAS BEEN CONSIDERED WHILE QUOTING THE RATES FIRE ALARM SYSTEM B AIRLIGHT KARSAN IEC NEUTECH Fire Alarm Control Panel FIRE AIRLIGHT KARSAN IEC NEUTECH FIRE Repeater Panel ENVO Addressable Multi Sensor Detector euo a IKARSAN IEC NEUTECH FIRE AIRLIGHT KARSAN IEC NEUTECH FIRE Addressable Sounder ENVO AIRLIGHT KARSAN IEC NEUTECH FIRE Addressable Manual Call point EN
40. riod of contract up to virtual completion period PERFORMANCE GUARANTEES The contractor shall guarantee performance of plant and equipment and workmanship against fault for a period of 24 twenty four months called as Defect Liability Period A certain percentage of work value 10 or as per payment terms shall be retained for the entire Defect Liability Period as security Such retention can be released on furnishing a performance bond in form of bank guarantee of equal amounts for 24 month in favour of owner PAYMENT TERMS 70 of supply value against supply of material at site against invoice 20 of supply of installation on value against testing and commissioning Balance 10 Payment can be release on submission of Bank Guarantee from Indian Nationalized Bank of equal amount valid for 24 months from the date of virtual completion certificate Page 14 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 1 1 0 1 2 D II 3 4 0 1 5 0 1 6 1 7 SECTION D II SPECIAL CONDITIONS OF CONTRACT STORAGE AND OFFICE SHED The contractor has to prepare his own store and office shed The owner at site will provide the suitable space The contractor will be responsible for safety of his materials stored on site The contractor shall make his own arrangements for housing of his staff The CONTRACTOR will not be given space to put up Labour camp CONTRACTOR s
41. rks as per specifications and contract conditions or e Has employed services of sub contractors sub let all or part of works without prior permission of owner engineer Then and in any of the above said cases owner may not withstanding any previous waiver can terminate the contract after giving seven days notice in writing to the contractor without affecting powers of engineer and obligation and liabilities of the contractor If the payment of the amount payable by the owner under certificate of engineer is unpaid for thirty days or if owner interferes or obstructs issue of such certificate or if the works of owner engineer or by any injunction or other orders by court of law then and in any of the said cases contractor shall be at liberty to terminate the contract by giving seven days notice to the owner and shall be entitled to recover payment from owner on account of work executed or any loss sustained Owner shall also be entitled to recover any losses due to default of contractor incurred by him for carrying out completing works as certified by consultant CERTIFICATION AND PAYMENTS The contractor shall be paid by owner from time to time under interim measurements certified by engineer account of work executed in accordance with contract amp to satisfaction of Engineer with certain retention till the work is completely executed On virtual completion of the works contractor shall be paid final installment retaining certain f
42. s conditions of contract and in all other respects with such conditions as applicable WIRELESS ADDRESSABLE FIRE ALARM amp a Description of Work DETECTION Rs22 000 Twenty Two Thousand in form of D D B G from Indian Nationalized Bank drawn in favour of Earnest Money Deposit Director Indian Institute of Tropical Meteorology Completion Period E 45 days from the date of LOI Should this tender be accepted I We hereby agree to abide by and fulfill all the terms and conditions of contract as they may be applicable and in the default there of to forfeit and pay to owner sum of money mentioned in the said conditions We agree that this offer shall remain open for acceptance for a minimum period of 120 days I We hereby deposit sum of Re Drawn bank Dated as EMD which is not to bear any interest Should l we fail to execute the contract when called up to do so this sum shall be forfeited by me us Our Bankers are Names of Owner Partner of Firm 4 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune Name of Partners Director of Firm Authorized to Sign Name of Person having Power of Attorney to Sign the Contract PLACE DATE Signature amp Seal of Contractor SIGNATURE NAME amp ADDRESSES OF WITNESSES 1 2 Page 5 Client Indian Institute of Tropical Meteorology Pune Project Main Bu
43. s quote unit rate Page 8 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune 0 1 3 D 1 3 1 D 1 3 2 D 1 3 3 0 1 5 SECTION D GENERAL CONDITIONS OF CONTRACT WORK ORDER The work order conveys final agreement between owner and contractor on terms and conditions and is exclusive statement of terms of their agreement In case of discrepancy between general conditions and specifications drawings furnished by owner the latter shall take precedence MODIFICATION AND VARIATION The order may be amended modified or rescinded only in writing by both the parties and their duly authorized representatives pursuant to terms stated therein MATERIALS AND SERVICES LABOUR amp TOOLS TACKLES The contractor shall provide at his cost all necessary material tools tackles skilled manpower for proper execution of works specified in the schedule of the quantities and as per drawings and specifications Any discrepancy in schedule of quantities and drawings shall be brought to notice of engineer owner for decision immediately ACTIVITY CHART RELATED TO CIVIL WORK Contractor shall provide detail Bar chart of activities based on completion period and civil work schedule made on MS project or similar software and get approval prior to starting the work Mile stones for supply of important material amp completion of specific jobs shall be indicated clearly MAKE OF MATERIAL Co
44. stallation termination wiring data 3 All equipment shall be attached to walls and ceiling floor assemblies and shall be held firmly in place e g detectors shall not be supported solely by suspended ceilings Fasteners and supports shall be adequate to support the required load Page 22 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune F 9 0 POST COMPLETION HANDING OVER DOCUMENTS Contractor s scope of work also covers post completion handing over documents which will cover As Built Drawings Installation amp maintenance manuals of all equipment Test amp warranty certificates of all bought out items Test certificates for all equipment Statutory documents required for record Testing amp commissioning Documents in standard forms gt So sO gt Final Inspection At the final inspection a factory trained representative of the manufacturer of the major equipment shall demonstrate that the systems function properly in every respect Instruction Provide instruction as required for operating the system Hands on demonstrations of the operation of all system components and the entire system including program changes and functions shall be provided The contractor and or the systems manufacturer s representatives shall provide a typewritten sequence of operation to the owner Page23 Client Indian Institute of Tropical Meteorology Pune Project
45. te envelop Technical bid is the blank BOQ without price schedule along with specifications and highlighted with the makes and material considered duly signed on each page super scribing the envelope as technical bid Commercial bid with price schedule only super scribing the envelope as commercial bid The schedule of rates shall be returned in two sets All section wise total amounts shall be written in words also The tenderers are requested to furnish information about similar works handled staff and infrastructure etc in technical bid All drawings and documents issued to the tenderers are confidential and shall be returned back with the tender EMD shall be in the form of DD B G of Nationalized Bank or as mentioned specifically in Tender Notice and shall be enclosed in a separate envelope along with the tender The duly completed tender shall be submitted at the following address in a sealed envelope before the time indicated Preliminary drawings prints shall be available for reference amp discussions at our office Time is essence of contract hence contractor has to mobilize proper manpower amp material in a short mobilizations period to site No extension will be given for completion period without proper and genuine reasons All bidders should visit site prior to giving quotes to get acquainted with site conditions No demand shall later be entertained due to site conditions Pre bid meeting for technical queries will be hel
46. th the shop drawing submittal submit a certification from the major equipment manufacturer indicating that the proposed supervisor of installation and the proposed performer of contract maintenance is an authorized representative of the major equipment manufacturer Include names and addresses in the certification GUARANTEE All work performed and all material and equipment furnished under this contract shall be free from defects and shall remain so for a period of at least two 2 year from the date of acceptance The full cost of maintenance labor and materials required to correct any defect during this one year period shall be included in the submittal bid POST CONTRACT MAINTENANCE Complete maintenance and repair service for the fire alarm system shall be available from a factory trained authorized representative of the manufacturer of the major equipment for a period of five 5 years after expiration of the guaranty As part of the submittal include a quote for maintenance contract to provide all maintenance test and repair described below Include also a quote of unscheduled maintenance repair including hourly rates for technicians trained on this equipment and response travel costs Submittals that do not identify all post contract maintenance costs will not be accepted Rates and costs shall be valid for the period of five 5 years after expiration of the guaranty Maintenance and testing shall be on a semi annual basis or as requ
47. uilding At Pashan Pune D 1 14 D 1 15 D 1 16 2 D 1 17 D 1 18 D 1 19 Contractor shall also submit detail drawings instruction amp maintenance manuals amp test certificates for all bought out items Test certificates of all tests carried out at site shall also form part of this One set of all handing over documents shall be given to Engineer DEFECT LIABILITY PERIOD Any defects faults deterioration in performance of the material and installations which may appear during the Defect Liability Period of twenty four months or any period as agreed by both parties from virtual completion of contract shall be amended made good by the contractor his own cost within a reasonable time In case of default owner may employ and pay other person to make good the defects and deduct the expenses from the dues payable to contractor on certification from engineer The defect liability period unless otherwise specifically agreed shall be twelve months CONTRACTOR S RESPONSIBILITY Contractor shall be responsible for injury to person animal or things for all damages caused to property from operations or negligence of himself or his employees sub contractors The contractor shall indemnify owner Engineer and their employees and hold them harmless in respect of any and all expenses arising from such injury or damage and claims arising there of The damages to the property plant and equipment caused due to such negligence sh
48. will be at extra cost Page 19 Client Indian Institute of Tropical Meteorology Pune Project Main Building At Pashan Pune SECTION SAFETY REGULATIONS E 1 Readily accessible First Aid Kit including adequate sterilized cotton and dressing shall be provided on site E 2 Any injured person shall be taken to nearest public hospital without delay E 3 Open temporary jointing of the cables shall be avoided and all connections shall be taken through proper sockets amp plug tops Insulated joints and switches etc E 4 All workmen and supervisors shall be provided with helmets safety caps All visitors Engineers shall also wear helmets when moving on sites E 5 Safety apparatus like hand gloves of appropriate class shall be used for all testing commissioning activities Proper care through danger notice boards personal vigil shall be taken during such operation to avoid Injury and damage E 6 Protective switchgear shall also be used for all temporary works E 7 The Contractor shall be responsible for all injury to persons animals or things and for all damage to the structural and or any part of property arising out of his operations or neglect of himself or of any of his approved sub contractors employees whether out of carelessness accident or whatever cause This clause will include buildings roads cables drains and tanks The contractor shall indemnify the owner and hold him harmless in respect of all any expe
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