QSyncManual - Outlook Server
Contents
1. folders need to be examined completely Outlook should not block while QSynchronization is copying elements Use continu ous synchronization only in some cases Sub folders Synchronizes sub folders Check also Create Sub folders to create the sub folders automatically at the other folder At start Starts synchronizaton at start up of Outlook User manual Version 1 8 At Shutdown Synchronize deleted objects Only if in litter bin Do not copy private Copy private calendar entires as private Log file Query Maintenance 3 3 Queries Quester Software Produkte Starts synchronization if Outlook is terminated Deletes deleted objects in the other folder Checks 1f the element deleted at one side is present in the litter bin This will not delete elements if moved to another folder Private elements are not copied Removes the text from private elements Users can see if there is a private appointment at a given day and time but can not see details Creates a log file Use this to report errors or features Enables selecting the set of elements Allows removing duplicates etc Queries are used to filter elements which are synchronized for example you may reduce the set of elements by date thus synchronizing calendar entries of the current year only Query a January 2005 T Elements with category m Elements without category Sun Mon Tue Wed Thu Fr Sat clot ee a aE 2 3 Pe bg se g 10 11 12. 2 13 14 15 16 Tf aT oA 19 40 241 amp 23 24 25 26 2 20 29 30 3A 1 2 3 4 FJ Luery Elements created by x CreationT ime gt Datel 1 2005 Cancel Using a query you can also e Synchronize all calendar elements from all user into a group calendar bug get only your elements back For example the query might be SenderName Thomas Quester or Categories Thomas Quester The group calendar on a public folder will hold elements from all users the secretary is able to move elements in the group calendar which will be synchronized back to you The sender name is automatically added by Outlook if you create an entry If you want Quester Software Produkte User manual Version 1 8 to allow the secretary to create new appointments for you they will be synchronized if the secretary sets the category Thomas Quester e Hide elements with a certain castigatory such as private 3 4 Maintainance QSynchronization works by moving changes between folders Sometimes it might get out of sync in this case you may want to create a new synchronization of all elements In order to do this click on maintenance and press Remove synchronization marks and Remove synchro nization files APP This function deletes duplicate entries by comparing each entry against each other This function may run a considerably long tine This function removes the synchonization marks from this folder The nest tim
3. 98 Microsoft Outlook 2000 Microsoft Outlook 2002 Microsoft Outlook 2003 2 3 QSynchronization for MS Outlook The job of QSynchronization to replicate objects between two folders in Outlook QSynchroni zation works by copying all new entries between folders all new entries from folder are copied to folder b and vice versa Every folder can only be synchronized to a single target however the target folder can be synchronized from several source folders 2 3 1 Compatibility QSynchronization is compatible with all 32 bit version of Outlook as well as with Exchange Client Quester Software Produkte User manual Version 1 8 3 QSynchronization setup After installation each folder which should be synchronized must be setup 3 1 How it works QSynchronization adds a new page on the folder properties dialog in order to set up synchro nization For every folder that is to be synchronized a target folder and some settings are given Syn chronization may be bi directional or unidirectional in any direction Permanent synchronization copies all new entries in either direction as soon as they are created or modified Synchronization of deleted items removes items from the target folder if they are deleted in the source folder and vice versa In order to synchronize two folders you need to have both folders opened in Outlook QSyn chronization is by itself not able to connect to a different Outlook If you want to synchroniz
4. ESSSSSESSSRSHSOSEOESOESESSSESERSSSORSSEEOE pe eee ene oon nee eee ora a e cero oe che on cnee cent osea a a nether anaes ore Ore arn Seeo a ees acre crac r d ne Anco a a a cree eece ea a a neces na cee a a a nc ster ae cece es co caee ce cn eenco eee eee eee eee reer 3 Items 2 As soon as QSynchronization finds a counterpart for an element a random number is chosen and added to each element In later synchronizations elements with the same random number are considered as counterparts Remove synchronization marks removes all synchronization marks in both folders Hint You can display the synchronization marks by adding a user defined field called QLSyncID Computername Computername is written completely in uppercase 3 4 2 Remove synchronization files In order to find elements QSynchronization creates a hidden message with an attachment con taining information about the folder in particular the synchronization file contains the unique entry ID of each element and the synchronization ID as well as the modification time of each element During synchronization each element is compared against the stored data in the syn chronization file If an element is found with the same entry ID and the same modification time the element is considered as unchanged The synchronization file is written after each synchronization and contains the last known status of the folder If the synchronization gets out of sync for example because the com
5. Quester Software Produkte User manual Version 1 8 QSynchronization for MS Outlook Quester Software Produkte Thomas Quester Maybachstrasse 10b D 22177 Hamburg Germany Phone 49 0 40 987 668 56 Fax 49 0 40 987 668 58 Email Info olfolders com Web site www olfolders com Web site www olfolders de Notice specific to Software available over the Web Site stated above Any software that is made available to download from this Services is the copyrighted work of Quester and or its suppliers Use of the Software is governed by the terms of the end user license agreement which accompanies or 1s included with the Software An end user will be unable to install any Software that is accompanied by or includes a License Agreement unless he or she first agrees to the License Agreement terms COPYRIGHT and TRADEMARKS Microsoft and Outlook and or other Microsoft products referenced herein are either registered trademarks or trademarks of Microsoft Corporation in the U S and or other countries QSynchronization and or other Quester products referenced herein are either registered trademarks or trade marks of Thomas Quester Germany and or other countries Copyright 2001 2004 Thomas Quester Maybachstrasse 10b D 22177 Hamburg All Rights Reserved All other product and or brand or company names mentioned herein may be are the trademarks of their re spective owners Quester Software Produkte User manual V
6. cecesateesssncecssusiwacessercaccsoessuctsntacueieseavasseusucuateess 13 4 1 Questions about Microsoft Outlook eccccececcceseccceescceeccceeessceecsceecseeeeceueueseeeess 13 4 2 Support and customer service hotline cc seessssssssseeeeccceeceeeeeeeaaeaseseesseeeeceeeeeeeeeeeeaaas 13 Quester Software Produkte User manual Version 1 8 2 System requirements PC or Notebook A well prepared installation simplifies the process of getting QSynchronization up and running quickly and to optimum effect The user guidance provided in this manual is designed to help both users with normal Microsoft Outlook and users with in depth knowledge of Microsoft Outlook and MS Exchange to get QSynchronization up and running as quickly as possible Prior to installing QSynchronization it is advisable to check the settings on the PCs that will be used and adjust them if necessary 2 1 PC or Notebook Workstation or Notebook equipment configuration e Industry standard PC or Notebook e Pentium processor min 450 MHz e 32 MB RAM system memory min 3 MB hard disk space for the configuration of QS ynchronization 2 2 Microsoft Windows and Outlook Microsoft Windows Version Any version of Windows running Outlook 98 or better can be used Microsoft Windows MS Windows 95 MS Windows 98ME MS Windows NT 4 0 Workstation Server MS Windows 2000 Professional MS Windows 2000 Server MS Windows XP Microsoft Outlook Microsoft Outlook
7. cial questions concerning Microsoft Outlook we have a good tip for you simply ask an MVP Microsoft Most Valuable Professional recommended by Microsoft for providing special cost free assistance and represented in newsgroups and or with their own web sites Simply visit the newsgroup web sites of Microsoft and MVP assistance http www microsoft com technet newsgroups default asp http support microsoft com newsgroups default aspx http msdn microsoft com newsgroups http www microsoft com communities guide usergroups mspx Microsoft MVP Program Email mvpga microsoft com to request information on MVP s 4 2 Support and customer service hotline We are available to help you with advice and support via our customer service hotline This service provides tips on general questions relating to QSynchronization in addition to supplying answers on how to solve any problems you encounter either during installation or when working with QSynchronization At this point we would like to request that you use our e mail support address whenever you require support and only contact us by phone in case of real emergencies Our support is available via a free customer service hotline We can only provide this service however if the level of input on our part remains within reasonable limits We appreciate your understanding Support und customer service hotline Phone 49 0 40 987 668 56 Support customer service support olfolders com For
8. e this folder is synchonized each entry will get compared Remove synichonization marks Synchronization stores information about elements in each folder Deleting this information wall force Q Sync to resend all elements as if they where new elements Remove synchronization files Help Folder Message User manual Version 1 8 Quester Software Produkte 3 4 1 Remove synchronization marks QSynchonization adds a random number to each element in the folder during synchronization Using this number elements can be found even if all fields on both sides are completely changed Outlook is a bad system for synchronization because it 1s allowed to create non unique elements Calendar Microsoft Outlook Of x File Edit View Favorites Tools Actions Help Type a question for help TalNew Se X gt Schedules Sp Find g Type a contact to find A oo Calendar C g Subject QLS5yncID QUESTERZ003ENG Lo Start End Recurrence P Categor Click here to ad Categories none 3 items no L A E ER A E e E e a eE e EEE SEER PEELE EEE EEE ELLE LL LLL LLE EEE E CELL L LLL LLL LEE EEL EEL LL LLL ELLE LEE LELLLL ELLE LEE Serer Dee nee e nanan nen nanan nee eee REESE ROE R ORONO ERO E ROSS EO EO ERE ROE ASERSERSESOESOESOESERSESSCRSESORSOESGESOASSSSESSCSSERGESOEROESSSSSSOSSSSSOHSOESOESOHSESSCNSESSSHOHSGESOHOOESEASSSSESSHSOHSGSNOHSEROUSSSHSESOHSOESOHGOKSEKSESSCHSEROHSOHSOES
9. e two Outlooks for example a laptop and a desktop you have two choices 1 Install the OLFolders server at one computer and the OLFolders client at the other computer This requires purchasing an OLFolders license code which automatically in cludes a QSynchronization licence code The advantage is that both Outlook can be opened at the same time 2 Open the other PST file via a network share In this case Outlook can be opened only at one computer the other computer will complain about a locked file In any case it is a good idea to create two profiles in control panel main One profile contain ing a connection to the other computer one without a connection You may select a different profile if you are travelling and if you are in office 3 2 Setup synchroniaztions In order to setup or modify synchronizations please open the folder properties dialog Open in Mew Window Advanced Find Copy Calendar Wew Folder Add to Outlook Bar Mark All as Read mm Then select the synchronization tab sheet Quester Software Produkte User manual Version 1 8 Calendar Properties ki General Home Page Aubocar chive Synchronization Administration Forms T arget folder I Synchronize this folder f Outlook Personal Folders alendar 2 Bi E E Mall ecipient Synchronization M totaget from target Continous Continuous Sub folders Create sub folders _ Automatic syncho
10. e server QSynchronization for Microsoft Outlook at a price you can afford Your Quester team User manual Version 1 8 Quester Software Produkte Contents 1 Welcome to QSynchronization vcvescccccccicesssessseesscisscescseiedecceocensscssseoseesseveusselesecevossassecssseoveeeseseuss 2 LA AUC E E S 2 2 System requirements PC or Notebook sssssccccccccseccccccccccccscccccccscsssssssssssssesssssssssssssssssssssssss 4 Dk NPC OU INO DOOR cas ecm ceceo sane sia vapnessaanceasnntenco awenee ia neneeseasnceaseseenanusoeanensenaeaees 4 2 2 Microsoft Windows and Outlook ccccccccccccccceeceeaeesesseeeseeeeccceeeeeeeeesesaaaaessgseseeeeeeeeeess 4 2 3 QSynchronization for MS Outlook cccccccccccccceesessseseseseeeecceeeeeeeeeeesaasaessssseeseeeeeeees 4 woad COMIC MO rE E N 4 3 OSynchironizanon SOLED asss EE E 5 A NOW Wy O a E E EE E E 5 32 UU Sy CG FIM OM NI OIS ssa E EEEE E E EE 5 r od ol oh ee ee ee ne ne ee ene ne ae ee NE 8 sA M ATCC aE E E E ntapipsosteneecatansaaaatat 9 3 4 1 Remove synchronization marks eeeeesssssssssssseeeerreesssssssssssssssesterrressessssssssssees 10 3 4 2 Remove synchronization files eessnesessssssseeeeterrresssssssssssssssesceereesssssssssssssees 10 Dae Remove OU PIC ALCS 2122005 osasasscacanataannncasaGenscaseendasasdGhaanaba cena ERR E e i 10 DD SEAN AS Bp PN CAUIOM ees EEEE 1 4 Q estions and ANS WIENS eiccds cacsecescteces ca csaencnteucseusacna
11. ersion 1 8 1 Welcome to QSynchronization QSynchronzation is the perfect tool for synchronizing Outlook folders A license of QSynchro nization is included into any license of OLfolders 1 1 Features QS ynchronization copies modified elements between Outlook folders you can use it to copy any kind of Outlook elements for example from your desktop to your notebook QSynchroniza tion integrates into Outlook and runs as stand alone application Features e Finds new modified and deleted elements and copies only the difference e Allows changing the subject of private elements e Allows continuous synchronization in one direction e Finds conflicts e g elements which are changed on both sides Synchronization via button click or via timer Test version of QSynchronization QSynchronization without registration works for 30 days After the trial period expires a per manent license code is needed Updates You can at any time update your version with a newer version This user manual is designed to help both Microsoft Outlook users and professionals working in this area to get started quickly Our customers are small and mid sized enterprises SMEs as well as large corporations that rely on cost efficient fast and easy to maintain IT solutions QSynchronization is a simple to administer Microsoft Outlook communications solution which gives your employees Microsoft Outlook network capability without requiring an MS Exchang
12. ion Fersonal Folders Calendar Personal Folders Calendar 2 Properties Heu Delete Profil Syne Sync All This allows you to edit properties of synchronizations delete or create a new synchronizations If you are using more than one profile please set up the profile for QSynchronization using the profile button Select profile Profile Outlook Cancel In order to use the timer set up the timer using the timer menu 11 Quester Software Produkte User manual Version 1 8 QSyncControl M Automatic synchronization every fag Seconds M Start OSyne hidden in background Cancel If Start QS ynchronization hidden in the background is not set each time sync starts the pro gress dialog will pop up 12 User manual Version 1 8 Quester Software Produkte 4 Questions and answers This chapter provides both tips on how to obtain answers to questions relating to Microsoft Outlook and answers on how to solve problems frequently encountered during the installation and operation of QSynchronization 4 1 Questions about Microsoft Outlook We are pleased to broaden the Microsoft Outlook knowledge you have in connection with the installation of QSynchronization Quite frequently it is possible to answer general or specific questions you may have about Microsoft Outlook directly for you within the Microsoft environment and with proven expertise Tip If you have general or spe
13. nization 9 atstartup at shut down Deleted objects fa i Synchronize deleted objects ff Only objects that are in the waste basket Calandar objects Ei O Do not copy private entries Copy private calendar entries as private Fa Create logfile Query m Send all Start Maintainance License WSynchonization for Outlooki 1 8 2 C 2001 Thomas Quester Cancel Copal Help In order to synchronize two folders please select the target folder by pressing Quester Software Produkte User manual Version 1 8 Select target folder El Personal Folders E Deleted Items Se bo Cancel Following options are available Synchronize this folder Enables or disables synchronization of this folder This applies to the synchroniation button or tools Synchronize If you want to disable a synchronization temporally this option may be de selected without permanently removing the synchronization The folder will synchronize anyway if you click on start To target Copies elements from the source to the target folder From taget Copies elements from the target to the source folder Continous Copies elements without any user interactivity Continuous synchronization only works in one direction and does not allow deletions For speed reasons continuous synchronization is not syn chronizing everything as good as normal synchronization for example in order to find deleted objects both
14. puter has crashed during a sync you may re sync everything after deleting synchronization files If the files are deleted each element is considered as changed so a counterpart of the element is searched in the other folder 3 4 3 Remove Duplicates If you have duplicates in a folder you may press Remove duplicates this function will find all duplicate elements in a folder and move as many elements to the deleted items folder as there are no more duplicates Removing duplicates removes duplicates made accidentally by QSynchronization but also duplicate contacts emails received duplicates for example dupli cate SPAMS and all other kinds of duplicate entries Use this also if you for example acciden tally copied elements twice into a folder 10 Quester Software Produkte User manual Version 1 8 3 5 Start as application Normally QSynchronization lives in Outlook blocking Outlook during synchronization Op tionally QSynchronization can be started as application The QSynchronization application has the advantage that it syncs via timer while you are working in Outlook you will not even realize that a different application is syncing your data After start you will see the QSynchronization icon in the tray bar I Start QSynchronization Timer Quit Right click to start Synchronization or to set up the timer After starting the synchronization you will see the following screen QSynchronizat
15. um http www olfolders de Lang English phorum index php FAQ http www olfolders de Lang English Artikel htm MS Article http www olfolders de Lang English links htm Do you have anything positive or negative you would like to tell us about this User Manual Please send us your comments to the above e mail address Many thanks for your interest in our products We are certain that you will achieve the desired success with QSynchronization for Microsoft Outlook Your Quester team 13
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