Academic InfoSys UM
Contents
1. Add Event Name of Event Phone Number Starts at Event Recurrence Until Once Daily amp Weekly Monthly TE TO yy Now you can fill in the necessary information select a starting ending time for the event RED and its recurrence BLUE The recurrence specifies whether this event will occur just once every day for the rest of the schedule every week on the same weekday or every month on the same date Daily View Add Event Name of Event Candiens Game Address Starts at Event Recurrence Until 10 00 O Once Daily Weekly Monthly You can then click Save and voila your event has been added It will appear on the left hand side of in this case your daily view screen It will also appear once on your weekly view screen on the correct date Canadiens Game Wed 6 Apr 2011 Add Event Course Delete Event Course Edit Course Event Switch View See Detail Viewing event information In either daily or weekly view you can view your event information First have a schedule selected We will use daily view for this example the protocol is the same for weekly view 4 Daily View Canadiens Game Wed 6 Apr 2011 Add Event Course Delete Event Course gt Schedule Edit Course Event WELCOME Switch View See Detail Delete Schedule Ka Create New Schedule Simply click on the event and click See Detail o2. W From ER Until Thursdays m From 8 00 Until fd Fridays F Pran E You need not worry about specifying when the semester begins and ends L O S S has that covered Once you are satisfied with the information given click Save and you will be returned to the admin options window Your course offering has been saved to our database and available to any user ADMINISTRATIVE OPTIONS CREATE COURSE O Welcome Admin Today is 2011 04 06 Create Course Offering Course PHX275 Edit Course Offering Delete Course Offering Semester Fall Year of Semester 2011 Name of Instructor Matthew Li Room Name Academic Complex EZ Mondays M From 800 v Until W Tuesdays MT From 800 Until PA Wednesdays W From EKI Until MA Thursdays R From 2 00 y Until Fridays F TUH 11 00 ER Holidays As mentioned above the administrator has the power to create holidays 1 To do this visit the administrative options window and you will find a button at the bottom called Holidays Click this button Log Out 2 You now have an interface with two main options Adding holidays and Deleting Holidays Holiday Management Jo E El ZE Selected Date Apr 27 2011 Select Date Add Selected Date to Delete 20110427 q 5 Simply click Select Date and a calendar will appear Double click the date on the calendar
3. will still remain This allows you to create more than one course at a time CREATE COURSE Course Name and Section PT Course Number 215 Coure Credits Enter the course number Your course has now been created However no one but you knows about it or can find it for their schedules yet This is where Create Course Offering comes in You can close the Create Course window by clicking Back or just closing the window Now select Create Course Offering and you will see the following window ADMINISTRATIVE OPTIONS Welcome Admin Today is 2011 04 06 LOSS Create Course Offering CREATE COURSE OFFERING PHA275 Semester EE Mondays M EE Tuesdays 1 EE Wednesdays W E Thursdays R Fridays F You are now ready to create a course offering Simply use the drop down menus to select the course semester and year of the course offering Fill in the name of the instructor and the name of the room These fields are optional but it is better to put NA rather than leaving it blank in the case of unexpected hidden errors You can then use the other drop down menus to select the start and end times Be sure to check mark the dates RED CREATE COURSE OFFERING Course PHX275 Year of Semester Name of Instructor Matthew Li Room Name Academic Complex FZ Mondays M From 200 Until Tuescays rm From 800 v Until ld Wednesdays
4. d Daily View Course Link Comment Success The course has been added to the schedule Here s how it looks like in daily and weekly view Daily View 0 5 Course Schedule items Tue 12 Apr 2011 pPHXZT5 COR EEE eee Instructor Gregor Add EventiCourse Room 404344 Monday Tuesday 6 00 9 00 Wednesday Thursday 8 00 9 00 Delete Event Course Friday Link www phonexi275 sfu ca Comment awesome course ces mii Edit Course Event Assignments null Quizzes null Labs null Final null Switch View Grade null Back See Detail Select Switch View to change from daily to weekly view r TT Daily View mm i crime Course Schedule Week of Wednesday April 6 2011 Sunday Monday Tuesday Wednesday Thursday Friday Saturday PHXZTS 8 9 PHX275 8 9 event 1 8 9 Add Event Course Delete Event Course Edit Course Event Switch View Select Schedule Previous Week Next Week This Concludes our Version 1 user manual Thank you for your support PHOENIX would like to thank you for using our product We hope to advance L 0 S S in the near future For any further questions or requests contact us at TeamPhoenix275 live ca PHOENIX Vancouver B C Canada Postal Code PHX 275
5. ins two of the biggest functions most Important to the academic world Create a course and Create a Course Offering To use one function create course offering you must have done the other first create course Here s how 1 After logging into your admin account you will see the following window ADMINISTRATIVE OPTIONS Welcome Admin Today is 2011 04 06 Create Course Offering Edit Course Offering Delete Course Offering Log Out The administrative commands you see are grouped and listed in a certain order The first pair of buttons are course creation functions The second pair of buttons are database editing buttons editing course information and deleting a course The third group contains one Holiday button which allows the creation and deletion of holidays For this example we will only concentrate on the first pair 2 Select the Create Course option and fill in the required information You should note that any numbers put after you type the course name will be recognized as that course s section The section number is optional and not necessary unless you plan to create multiple offerings lt EE ADMINISTRATIVE CREATE COURSE Course Name and Section Welcome Admin ae Course Number 215 Course Credits Enter the course number 5 After filling in the required info click Create You will find that when you click create the Create Course window
6. n the right hand side Canadiens Game Wed 6 Apr 2011 Add Event Course i Delete EventiCourse Edit Course Event Switch View Course Offerings Anyone can add any course offering to their schedule the protocol to do so is the same But only a student enrolled in that course or an instructor teaching that course may view its details such as grades The instructor teaching this course offering is able to modify some of its details To add a course offering to your schedule have your desired schedule selected and Schedule WELCOME TO L 0 Ss s Course Schedule x Delete Schedule Create New Schedule click OK You will then see the option Add Event Course to the right on the navigator Select 1t Course Schedule Wed 6 Apr 2011 Add Event Course Delete Event Course Edit Course Event Switch View See Detail Then select Course Daily View Course You are then prompted to select the Year and Semester of the course offering you are looking for Click OK once you have selected the correct information for the drop down menus Daily View Select Year and Semester You will then see the following window Daily View Course Link Comment You can see that the Course selection menu has found the PHX 275 course the admin previously created You may add a link and or comment if you so wish Click OK when finishe
7. qa a OFFICIAL USER MANUAL L 0 S S User Manual Account Creation L O S S is designed so that anyone can use it This includes academics as well as non academics Although anyone can create an account L O S S 1s designed in such a way that it recognizes which functions are available and suited to each type of user The types of users are Administrator Instructor Student and Non Academic Guest The protocol to create an account however is same to everyone Here s how 1 When starting L O S S the log in window is the first one you will see Since you have not yet created an account you will want to click the Create New Account option LL 0 5 5 H G S 5 Username Username Password Password Create New Account Ea E ODA Poon Main Log In Screen gt Create New Account 2 After doing so you will see the window as shown below Select the type of user you are and then fill in the Username and Password text fields Click Create Create New Account O student instructor Username Matthew administrator Password FEST 3 Congratulations you now have a L O S S account Your information has been saved to our database You may now log on to L O S S and discover a new world of organization ca S a LIFE ORGANISING SOFTWARE SYSTEM Username Matthew Create New Account Administrative Features Create Course Create Course Offering The administrator conta
8. ule to run from and until After doing so click Create Schedule ILHEDULE CREA TIOTI Canadiens Game meee 2011 g April T 6 ro PESTE ETR GIRA 3 You are then redirected back to the Welcome window You can now create another schedule or select the one you just made WELCOME TOL O 5 5 Delete Schedule Create New Schedule View another schedule Viewing another schedule is easy Simply return yourself to the Welcome window in any way you wish and select a schedule from the drop down selector The click OK WELCOME TO L 0 5 5 Canadiens Game 7 Delete Schedule Create New Schedule Scheduling an event To schedule an event first have a schedule chosen from the Welcome window Then select OK gt Schedule WELCOME TO L 0 5 5 Canadiens came Canadiens Game Delete Schedule Create New Schedule 1 After doing so you will notice you are redirected to Daily View From this you will notice you have multiple options to edit your schedule on the right Select Add Event Course Canadiens Game Wed 6 Apr 2011 lt lt Delete Eventicourse Event Course EditCourselEvent it Course Event switch view View Back See deta Detail You are now shown the Add window Select Event Daily View You are now led to a window where you can fill in event details
9. you wish to add as a holiday We wish to add April 13 as our holiday in this example RED Holiday Management mm a ES Selected Date Select Date Selected Date to Delete 20110413 Es DateChooser sun Mon Tue W Thu 10 11 17 18 19 2U 21 24 25 26 27 28 29 30 Now select the Add button to complete the add This holiday 1s now officially added and will appear on anyone s schedule In order to delete select the date from the date drop down shown in blue in the previous example Recall our holiday is on April 13 2011 This shows on the list as 20110413 in a YY YY MM DD format Then simply click Delete to remove the holiday from the database and everyone s schedule Create A Schedule Any student or guest can create a schedule To do this log m to your account After logging in you should be presented with a schedule selection window with no schedules shown RED if you are a new user Schedule WELCOME TO L 0 5 5S 10 35 3 1 v LIFE ORGANISING SOFTWARE SYSTEM T Delete Schedule Create New Schedule sername Create New Account 1 Click on Create New Schedule After doing so you will see the Schedule Creation window Schedule SCHEDULE CREARTIOTI Name From 2011 January v me WELCOME ro PEIES Panay of v Delete Schedule Create New Schedule 2 Give a name to your schedule RED Choose the time you would like your sched
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