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FISH Users Manual 2012 - Florida Department of Education

1. cccseccsscscssesesessescscsesesscscsesesesecsessesesscecsessesssecsesscsesececsesseseeecseseseseeecaes 47 4 1 6 Type Of Exterior Wall Finish Code c cccccccssssesssscssssesesscecscssesesecscsssesssecsessesesececsessesssecsesscsesececseseaesecsesecaeseeecaes 48 4 2 ADD A NEW BUILDING secs ecosscescesieicie ca vccateaseancoe Wan ceo ies T so E A EEE E nee 48 4 3 UPDATE AN EXISTING BUILDING isernia t ives sted Een eR r Pe SEn OaS ives O PoS ES E SIAE Sis aves dvds ede Esr EESE O aes rir et EO Tese sanS 50 4A DEA INSIGNIA i n E E E E AOE E AKEE EAEE E oh TEN ENEE ITR ETSE ATE E ET 52 A S SHELTER DATA ceccestsstoeieecvcocescavsveanese coseswsvescaeve eee N RE RV NEEE EAE eacew EE secs Gavbsnseeioece ceceuiweveet teats eee 53 4 5 1 Add Or Modify Building Shelter INfOrtmation cccccccccsccccesesscssssscscescescssesscssesscseeascecssesecasesscsseaececssesecssesecsseaeeaceaees 53 4 6 DELETE A BUILDING oinsatt E I ES ENE EET ETS S E E AA ESERE 54 4 7 RECOVER A REMOVED BUILDING csc csccscesesvesetavevecvese dvevssedscedecesds ex eduveveecevedt a i ea in e i i 55 B ROOM INFORMATION zsenik sissies i i e a e a e a 56 GENERAL ROOM INFORMATION resorin eors drerit rs r E r E ERORE RER shed ste EERTSE PNTE EEEa TE EE E O enS 56 STROOM SEARCH eds cesccvccedvesccoceause couese svecceseesQestcsstes Goa REEERE R EA ERVE OE T ENEE ET EEE TEETE R 56 aTa a An 00 N D2110 EE EEE RESA AN ESSEE FEAE EEES T EEEE ETAS E EEEE EEAS 57 51
2. 3 1 Parcel Search The Search Parcels screen allows you to look for existing parcels using any known information For example if you dnly know one part of a street name you can enter just the information you know in the street address fextbox click on the Search button and all parcels with that information contained anywhere in the address record will be displayed If you don t know any of the information or if you simply want to see eyerything just click on the Search button without entering any search criteria FISH FISH User Manual Search by entering any known data e g street name Facity arch Paresia 7 and evervthina with that information will be displayed aa Cees Parcel Facility Name Snan Parcols Faciity Number n Buding Parcel Number li ee Street Address Search results are sorted by facility number parcels 493 Dutsing j ili i i stem Ciy EA not assigned to any facility are displayed first ieee Recdrig Retoraed 12 Update Reports a poenber Agaress Qtr octet Parcel Report 3 a haga creas o 13 ms MAYO NA Parcel Repon aaro pida Rigit Ao 14 1234 Park Prvag pe A gt SRE AoomUpaneReced 160 NE HORNET DR MAYO ues Commonly Used Reports e Agency Factites Summary 11 EAST MAIN STREET Parcel Regot own gt on MAYO Agoncy Use Summary fi TOME HORNET DRIVE MAYO Parcel Repon Faciimes inv FISH ci 5 485 RNg ORD STREET MAYO Parenl Repat F School Land inventory Level Of Seri
3. 2 H mi Papy Toos You must login before using this system jeter for a ORY ACCOUN Eoraatten password The public access URL has a Login box for authorized users If you are a registered user enter your user name and password then click on the Log In button Page 6 of 105 FISH Users Manual 2010 The EFIS systems that you have access to will automatically display EFIS Home r FISH FISH User Manual Facility Search Faciities User c wooten Edit Profile Add Facility Loans s Parcel This screen prowdes summary information and status informabon on EFIS and its subsystems Saaren Parcals Ags Parcel EFIS System Messages Building Souc Bulldngs Thero are no system messages at this time Ags Butang a Ban FISH System Messages Searcn Rooms There are no system messages at this time Add Room s Reports Five Year Survey System Messages a Update Reports Facility Upeate Report There are no system messages at this time Parcel Update Report Building Update Report Room Update Report a Commonly Used Reports Agency Facies SUA SCO System Messages Agency Use Summary Facilives inv FISH There are no system messages at this time School Land Inventory Level Of Senice Community College System Messages Student Station Summary 3 Management Reports Design Speciicstons Age Report Space Report s Routine Data Request District Flat Fite Snapshot Fiat Fite 1 2
4. Page 25 of 105 FISH Users Manual 2010 2 3 Add A New Facility Record To FISH A new facility may be added to a district s inventory when a construction contract is issued for a facility that is recommended in the educational plant survey The FISH system will automatically assign all facility numbers To add a new facility NOTE There should be a vacant parcel available before attempting to add a new facility The process of adding a new facility must include adding a facility using an existing or adding a new parcel adding at least one building and adding at least one room to the building 1 Click on the Add Facility node in the navigation tree 2 Click on the checkbox for MSID see section 2 2 for MSID information assigned to the facility 2 1 Click on the Add button 3 Click on the Next button Enter a Facility Name and all required facility details including the survey that includes the recommendation for the new facility school centers must be listed with a primary use code of 1 Vacant 4 1 Click on the Next button 5 Choose the desired parcel using the checkboxes When creating a new facility the Assign Parcel screen shows all available parcels any parcels already associated with another facility will not be viewable You can use the checkbox to select a parcel s or you can enter a parcel number in the in the search box you can also enter any part of a known street address
5. to find a specific parcel Use the checkbox to s lect the parcel s and then click on the Add button A J T 7 A User c wooten Edit Profle EFIS Home 0 L fo S FISH Add Facility TA FISH User Manual ey Org 34 LAFAYETTE COUNTY SCHO Search Facilities Aga Facility tas Step 3 Assign Parcs Saaren Pareals ASI Pree Associate Parcels Building Search for parcels Create an association by Searching for a parcel Enter a Parcel number ghd click the Search button Parcel Number Street Address ar Search Check thg Parcels to be associated Then cligk the Add button Number Address Roo ate Report i a Commonly Used Reports Agen mary o4 435 NE CRAWFORD y STREET os STATE ROADS ou MAINS ET mary D 12 LBBHIWAY 27 Management Reports Design Spectications aga Age Report Space Report a Routine Data Request Currehtly Associated Distict Plat Fite Pron oa Conca 5 1 Click on the Add button Page 26 of 105 FISH Users Manual 2010 When you click on the Add button the parcel will show in the Currently Associated section if you accidentally got the wrong parcel you can click on the Remove button If you have the correct parcel then click on the Next button 2 ry FSH User Manual Facility Soarch Faciibes Soarch Parcels Ads Parcel Budding Search Guides Ads Dubaing Create an association by searching for a parcel Enter
6. wo ieee A STANDARD SCHOOL See Item 2 1 1a below Search Rooms J Ads Room Capital Outay Di f itl s Reports Update Reports AR SNR f Face upaa Repon usman re See Item 2 1 1c below Parcel Update Report Building Update Report l poue i i le Pora korriig AE Suner Select Survey avious EFIS system survey Agancy Facies Summary DOE Validator nn a Agency Use Summary a a irapada RET See Item 2 1 1d below Lovol OF Serace Student Station Summary Comments Management Reports _ Sav Design spectcstons Add comment spore See Item 2 1 1e below Space Raport we sla ecis Plana Save Reset View Report Remove Distra Plat File 5 a NOTE Certain data fields in FISH have unique requirements and relationships to other data fields for example ancillary facilities cannot report COFTE 2 1 1a Capital Outlay Classification COC Educational plants are identified by recommended type of facility The COC determines eligibility for the expenditure of certain funds Page 17 of 105 FISH Users Manual 2010 C 2 C 3 C 7 C 9 NOTE The COC can only be assigned or changed by an educational plant survey recommendation These codes cannot be changed in FISH they must be changed by an approved educational plant survey recommendation An educational plant that is recommended for continued use Generally this includes 1 Adequate site 2 Satisfactory building s 3 Proj
7. E mail Do o o Confirm E mail Phone Number H HHHH Doo O Fax Number eH Hee Security Question User Information First Name usnm OO Organization Type DISTRICT NAME Application Access District FISH District Survey Project Tracking District Work Plan 4 Fill in the required fields 4 1 From the Organization Type dropdown list select District Name 4 1 1 From the dropdown list of districts select your district 4 2 Select the application s you want to use 4 2 1 FISH 4 2 2 Survey 4 2 3 Work Plan 4 2 4 Project Tracking 4 3 Select the type access for each application 4 3 1 No Access 4 3 2 Read Only 4 3 3 Updates 4 4 Click on the Submit button 4 4 1 A Registration Complete screen will appear 4 4 1 1 Click on the Continue Button on the Registration Complete screen Page 8 of 105 FISH Users Manual 2010 We B PBedurational Facilities information S D mp Pare Goo New User Registration Registration Complete Your account infoemation has been successfully submited Before your account can be activated you must verify your e mal adaress You should receive an e mail containing a venficaton ink at the adaress your provided shorty After ventication is complete your account wal be submited for final approval Continue 4 5 Log in with the user name and password that you subm
8. FISH User Marssi s Facility Facilit Sear Fabes Aa Faaite AO Parcel il Boarn Parcels SS NSN 18 Aga Parcel Bunaing Nami Building Number 00018 s Bi is RA Buisnguse 4 ELEMENTARY x ane Dulding Ownership 5 SCHOOL BOARD v s Room Due Search Rooms Wat Compostion 1 CONCRETE Agate Exterior Wail Finish 2 BRICK a Roports Update Reports Coridor 4 DOUBLE OUTSIDE Facility Update Repon Eduessonal Ty 1 CLOSED CIRCUIT lt Parcel Update Report Duiding Update Report Cooang 1 CENTRAL C Room Upcate Rapea R x Commonly Used Reports pan one 1 ADEQUATE Agency Factites Summary Heat Distribution 1 CENTRAL HOT AIR v Agency Use Summary Pais toi rent l Heat Source 3 ELECTRIC SenooiLandinentory Inlarcor 1 TWO WAY COMPLETE Level Of Serace Student Stahon Sumenary Lighting Type gt 5 SHIELDED FLORESCENT 3 Management Reports Light Adequate 1 ADEQUATE Dosign Speoncatons Age Report Public Prone 0 NONE Speco Report Yeoniston adequate 1 ADEQUATE Routine Data Request District Flat Fite Snapshot Flat File Stories 1 Baverment Lavis O Yea Consuucma 1979 Year Modo Year Domollened Comments y Add comment Save Reset View Report Remove Add Rooms Eda She er info EE rroo 4 Click on the Edit Shelter Info button 4 1 Add or change data for the shelter information Page 53 of 105 FISH Users Manual 2010 ey FISH User Manual a Facility e y
9. NOTE The User Name cannot be changed 1 3 1 Modify User Information To edit your user information 1 Click on the Edit Profile link located next to user name on any EFIS screen 1 1 Change user profile information as desired 2 Click on the Update Profile button 1 3 2 Change Password To change your password 1 Click on the Edit Profile link located next to user name on any EFIS screen 1 1 Enter your password in the field labeled Current Password 1 1 1 Enter the new password in the field labeled New Password 1 1 2 Reenter the new password in the field labeled Confirm New Password 2 Click on the Update Security Settings button 1 3 3 Change Security Question And Answer To change your security information 1 Click on the Edit Profile link located next to user name on any EFIS screen 1 1 Enter the updated security question in the field labeled New Question 1 1 1 Enter the updated answer to the security question in the field labeled New Answer 1 2 Click on the Update Security Settings button 1 2 1 Enter your password in the field labeled Current Password Page 14 of 105 FISH Users Manual 2010 2 Click on the Update Security Settings button 1 4 Error Message Sometimes errors occur in all EFIS programs The most common issue is a Session Timeout error when a timeout occurs it means no interaction h
10. Page 45 of 105 FISH Users Manual 2010 a Reagan DAET Current Building 18 Building Number 00018 FISH Building Details _ User EUS Chares Wooten Edt Pea FISH m ain EE eeror am Org 34 LAFAYETTE Facility LAFAYETTE Pas i Parcel Z811 EAST M P i i sFocly z Indicates required data Agd Faainy Building Number Parcel Buligng Name Building Number 00018 Sear Parcels Add Parcel Bunrang Use 4 ELEMENTARY j e n j Owneratip 5 SCHOOL BOARD aga Buiting Wat Composton CONCRETE Room Extonior Wall Finate BRICK DOUBLE OUTSIDE Searcy Rooms Some data are prepopulated with the most common information for that field use the dropdown arrows to change any prepopulated data Add Roem Reports Update Reports Educational Ty Faci Repon Condor CLOSED CIRCUIT CENTRAL ADEQUATE 1 2 4 1 1 1 ernie Gass p 1 CENTRAL HOT AIR sae mune Heat Source 3 ELECTRIC 1 5 1 0 1 Cing Heat Capacity Hoat Distribution Intercom TWO WAY COMPLETE SHIELDED FLORESCENT ADEQUATE NONE ADEQUATE Ughnng Type Light Adequate X X X X menaty Management Reports Pubie Prone Dosign Specticanons Veoniaten Agaquate Space Report 3 Routine Data Request Dmna Fat fee Stories 1 Basement Levels 0 Snapanst Flat File Year Constuctet 1979 Year Modiiet Admin
11. Modi Reference Tables Yes Demolished Comments Add comment Reset View Report Remove Add Rooms Eda Shelter Info Edit Record s F any purpose such as identifying the primary use of the building In additidn to the normal save reset view report remove shelter buttons the Building Details screen contains an Add Rooms button Clicking this button will launch the Add Rooms screen which allows you to add new room records and automatically associate them with the building 4 1 2 Building Number A unique number is assigned to all permanent buildings located on a parcel Permanent building numbers are assigned by the school or district and should remain unchanged and if possible never be reused at a facility replacement buildings should have new numbers assigned to maintain historic integrity of all FISH data All relocatable units should be assigned to a building number grouped to identify the ownership and have unique room numbers assigned which will remain with the unit regardless of facility site Signage for relocatables must conform to standards prescribed by 553 415 F S 4 1 3 Building Owner Code 01 Federal 06 Authority 02 State 07 Lease purchase 03 County government 08 Combination 04 Municipal 09 Private 05 School board 10 Other 11 Lease rent NOTE 1 Permanent buildings with ownership codes 01 02 03 04 06 08 09 10 and 11 even though they
12. NONE Faciity Update Raport Educstonat TV 3 COMMERCIAL ANTENNA Parcal Update Report n e Bunding Uoaate Repon Cooang 3 CENTRAL ish Room Update Report d An ATE oa z Used A Heat Capac 1 ADEQUATE ij Agoncy Faotites Summary eat Distibuten 1 CENTRAL HOT AIR Kl Agency Use Summary i aa Facon eH n R ECT _I Schoo Land inventory intorcom 11 TWO WAY COMPLETE j Level Of Serace SST eee o D nanoak Ugntng Type 5 SHIELDED FLORESCENT mi Management Reports ght Adequato 1 ADEQUATE ig Design Spectications Age Ropon Fone Piae 2 PARTIAL SYSTEM _ is Space Repon Wenmlaton amava 1 ADEQUATE Routine Data Request ar Distict Flat Pte Snapshot Fiat Fila Stones 1 Basement Levels O Yes Constucee 2008 Yeo Modes Year Demolished Comments E y Add comment Save Reset View Report_ Remove Add Rooms Edt Sheer info erae 5 Change the da 5 1 Click on the Reset button if any data change is unwanted data will return to its value before the last save 5 1 1 Review the reloaded data 6 Click on the Save button 7 Verify the changed data a as desired Page 51 of 105 FISH Users Manual 2010 7 1 The form may or may not be grayed out due to pending reevaluation 4 4 DCA Insignia All relocatables and modulars require DCA insignia the insignia includes a prefix that identifies the type of construction and a numeric value The com
13. i There are no system messages at this time ef Reports Agenci Facilites Summar SCOA System Messages Agency Use Summary Facies inv FISH There are no system messages at this time School Land Inventory Laval Of Service Community College System Messages Student Staton Summary 2 Management Reports Design Spectications There are no system messages at this time Age Report Space Report s Routine Data Request District Frat Fee Snapshot Flat Fie Page 80 of 105 FISH Users Manual 2010 7 1 Notification E mail Automated E mail notifications are sent to users when any actions are taken in the system in response to their work or work done by Department of Education staff For example when a facility is added to the inventory an E mail similar to the following E mail notice will be sent to the user who entered the change From EFISMonntor fdoe org Sent Mon 10 5 2009 6 40 AM To Lubbers Jen Wooten Charles Medina Devid Gouin Brian Keen Sandra Gremtham John ce Subject facility added Org S0 PALM BEACH COUNTY SCHOOL DISTRICT factity 219 SUNCOAST COMMUNITY HIGH SCHOOL NEW Facility Added Facility Details Facility Number 219 Facility Name SUNCOAST COMMUNITY HIGH SCHOOL NEW Facility Suffix STANDARD SCHOOL Organization PALM BEACH COUNTY SCHOOL DISTRICT Primary Use VACANT Capital Outlay SCHOOL RECOMMENDED FOR CONTINUED USE Minimum Grade GRADE 9 Maximum Grade GRADE 12 Cont
14. ATHLETIC FACILIT s a Commonly Used Reports Putaing Pian 0 NONE ON PARCEL Agency Facites Summary aiaga agency Use Summary 1 ADEQUATE 2 Faalnes ww FISH Fire Coon 5 5 4 School Land Inventory A tatoka y pancos 3 NOT DEVELOPED Student Station Surmenaty Owner 5 SCHOOL BOARD aa Management Reports Design Specticanons coms eves oo 5 PAEA pan 3 NOT DEVELOPED Space Rapan a Routine Data Request Playground 0 NO PARK PUBLIC ACC Qima Frat te Police a Snapshet Flat Fite 3 COMBINATION wt Sewage 1 PUBLIC Water Source 1 PUBLIC PISH User Manual s Facility Search Focmhes Your Parcel has been successfully created Add Facility e ra You may search for and edit your parcel by retuming to the search pros 2 2 Check that all data entered is correct NOTE 1 Land data is required for each parcel owned or acquired under a lease purchase agreement by the school district Parcels owned by other entities but used by the school district should not be reported in the inventory unless there is a long term 40 years or more use lease agreement or a cooperative joint use agreement where the school district is made the fiscal agent with maintenance responsibilities NOTE 2 Parcels used by the school district with ownership codes 01 02 03 04 06 08 09 and 10 should not be reported in FISH includes land under short term lease agreements that may be extended and become multi year contracts unl
15. Facilities SREF for Size of Space and Occupant Design Criteria NOTE 1 The design code should represent the actual intended use of the space at the original time of construction or the intended long term use resulting from survey recommended remodeling The space design code should not be changed because of a simple rescheduling of classes or assignment to a different function or use To change the design code of an existing space the area should have been remodeled and the remodeling should be recommended in an approved educational plant survey Page 58 of 105 FISH Users Manual 2010 NOTE 2 Do not use ancillary design codes in school center facilities do not use school center design codes in ancillary facilities NOTE 3 An approved educational plant survey recommendation may change the design of a room s without any structural modification e g if a middle school is recommended to be converted to an elementary school then all middle school design codes may be changed to the appropriate elementary design codes 5 1 1c Room Square Footage Record the space area in net square footage NSF Room spaces should be measured from the inside surface of enclosing walls Storage and other areas built into and serving as adjuncts without doors to these areas should be included in the total space area not as separate spaces NOTE Permanent buildings with demountable or moveable walls or large open concept classrooms may
16. Flat Fue 3 Click onthe Actual Use gt The selected buildirg number will display in the Currently Associated Building section Click on the Next button Enter the desired unique room number and all other required room details use the dropdowmists to choose predefined criteria 2 1 3 1 1 1 Step 2 Room Details Indicates required data 1 PRIMARY CLASSROOM K3 m NIA Not Applicable Design Code Some data are prepopulated with the most common information for that field use the dropdown arrows to change any prepopulated data Actual Use Description Foor Cover 5 CARPET Fiet Location 01 1ST FLOOR Year Constuctea 2009 Year Demolishac Student Stations You Modtet Net Sq Feet Automated reevaluation will calculate the student station count tor this design code Commerts E gt EEE EE v Add comment Finish button Page 62 of 105 FISH Users Manual 2010 fmm eC lt FISH ma FISH User Manual s Facility Search Faciitien Ada Facility Parcel Search Parcals ASS Parcet Org 34 LAFAYETTE Facility 1 LAFAYETTE M Parcek1 1G0NEHOR Building 1 BulngN Your Rooms have been successfully created You farch for and eat your rooms by returning to Me searcn page 4 A message will display confirming that the room was added 4 1 Verify that the room data is correct 4 1 1 The form may or may not be
17. J SCHOO Land Inventory i rene seais taas z meena i Lert Of Service Heat Source 3 ELECTRIC iM Student Station Summary Management Reports Intercom 1 TWO WAY COMPLETE si Design Specaicatons Lighting Type 5 SHIELDED FLORESCENT w Age Repor uoo ET Spese iat Do acequett 1 ADEQUATE _ x s Routine Data Request Punic Praee 2 PARTIAL SYSTEM Dima Frat fte o E Snapshot Flat File Veniaton Adequate 1 ADEQUATE gi Soros 1 BasemertLevels O Yes Consruces 2009 Yese Modtog Year Demolished Comments EEE y Add comment Page 27 of 105 FISH Users Manual 2010 6 2 Aroom screen will appear with default information if the default information does not apply enter the correct room information and then click on the Finish button Org 4 LAFAYETTE COUNTY SCHOOL DISTRICT Step 5 Room Details 1 SATISFACTORY Design Code 1 PRIMARY CLASSROOM K 3 Actual Use N A Not Applicable Ficer Cover 5 GARPET x Fioor Location 01 1ST FLOOR x Yes Constuced 2009 Yeo Modtag Year ehonod Net Sq Feet Automated reevaluation will calculate the student station count for this design code Space Report Comments Routine Data Request in bf District Flat ite Add comment at Fie rron Finah J Cane NOTE The process to this point only adds the basic requirements for a facility a parcel with at least one building and at least one room to a
18. Reports Facila Update Report Actual Use Oescriction Parcel Update Report p Residing Update Report j Piso Cove Actual Use Room Update Report Float Location Commonly Used Reports Agency Factites Summary Agency Use Summary Your Consiructet 12005 Facilities im FISH Year Domongnog School Land inventory Shident Stations 18 Level Cf Serica Student Station Summary Management Reports Dosign Speciicasons age Report Space Report Routne Data Request Distict Phat Fite Sinapsnot Flat Fue 784 Ration count for this design code Se oe 6 You can pause the revaluation for both the sending and receiving facilities this will make moving multiple rooms much faster Remember to click on Resume Pause becomes Resume when clicked to cancel the pause and trigger the reevaluation you will need to do this on both the sending and receiving facilities 6 1 Use the dropdown list to select the next record to move 6 1 1 Repeat until all rooms are moved 7 Verify that the building and room s data is correct 7 1 From the original site 7 2 At the receiving site 7 2 1 Verify that all rooms inside the relocatable restrooms storage etc were moved Page 70 of 105 FISH Users Manual 2010 5 4 2 Transfer A Relocatable To Another Facility Without An Existing Building To transfer a relocatable from one facility to another facility that does not have an existing relocatab
19. Room 03 9250 Search Rooms 04 80 00 aaa Roem 05 87 00 s Reports Update Reports ee sa Facility Update Raport KG 8350 Paecel Update Report Baiding Update Report Room Update Reset il Commonly Used Reports Edit Record s Associate Parcels Associate Master Schools View COFTE Info Page 34 of 105 FISH Users Manual 2010 2 7 1 View COFTE Reported At A Facility 1 The COFTE view table automatically defaults to the Current Year 2 Use the Date Range dropdown list to check historical COFTE data 2 8 Facility Reevaluation Facilities are automatically reevaluated to determine among other things whether certain spaces should be assigned capacity e g when rooms are added changed or deleted that have or should have student stations assigned or if the student stations of the band or gymnasium should be recalculated based on other changes made to the inventory or if the ESE spaces exceed the amounts allowed in SREF If a record room building parcel or facility belongs to a facility that is pending automatic reevaluation then all data entry fields will be disabled and a status message will appear near the top of the screen stating The current record has been queued for reevaluation No changes may be made to this record until the reevaluation process has completed The automatic reevaluation process runs when you save data you may wait on the current screen and click on the Reset button to ref
20. Routine Data Request Dista Plat Fite Smosh Fiat Fae 2 2 1 2 FISH User Manual s Facility Search Fauimes Ag Faiy Parcel STE You may sp fen for and eait your buiding by retuming to the SEDER Add Parcel Building Swatch Butkings Room s successfully created 4 Amessage will display confirming that the rooms were added 5 Verify that the room s data is correct 5 1 The form s may or may not be grayed out due to pending reevaluation Page 65 of 105 FISH Users Manual 2010 5 3 Updating Existing Room s The Room Details screen allows you to update details about rooms You can select rooms to update by design code by condition year constructed in one building in multiple buildings and on multiple facilities based on the selection criteria To update rooms T RSH User Manual Facility SO ea Search Facies ae A P z A H perea Organization Parcel Facility Name Search Parcels Facility Number Ags Parow Buiding Parcel Number Search Buildings Building Number Ad Dubding Room Number Room Search Rooms Room Name 463 Room Year Constructed a pani s Year Modified as seco ON Structure Type Rilocatable A relocatable or portable building Parcel Update Rept Floor Location dne None E aata biestenctiiees Wall Finish Code Nqne None s Room Update Report i t Commonly Used Re pris Agoncy Fachbes Summ Agency Use Summary Facies inv FISH Schoo
21. a Parcel number and click the Search button Room Sear Rooms aga Roam Parcel Number G Scab a Street Address s Update Rapor f i prkosi Search Ciar Search Paccel Update Raport tuang Update Report i oe aroei o re aa ted P eration i m Number Address a Commonly Used Reports Agency Factibes Summary 435 NE CRAWFORD Agancy Use Summary STREET Facies inv FISH STATE ROAD 50 School Land Inventory L vel Of Service Stugent Station Summary Management Reports Design Specticasons Age Report Space Report Roubne Data Request Dist Frat Fee Snapshot Flat Fiv 6 Click on the Next button 6 1 A building screen will appear with default information pre populated for all fields if the default information does not apply enter the correct building information and then click on the Next button EFS Home FISH FISH User Manual s Facility T n Search Facitlies Add Faciity ildi i Ete Step 4 Building Details Senrh Parcais Ags Paroi Building Soar Buiangs Age Baiango Room 1 VACANT s Search Rooms pnt Owmaranip 5 SCHOOL BOARD 4 Reports Wat Composmon 1 CONCRETE oe s Update Reports 7 Facile Update Report Extenor Wail Finiah 1 CONCRETE Parcel Update Report Comisar 0 NONE a Duilaig Update Repon eS Room Upaate Repon Educational TV is Commonly Used Reports ang ail agency Faciines Summary S Agency Use Summary i Heat Capacity i Foaciitian lew FISH 4
22. another structure by an open air space is considered one building NOTE Certain data fields have unique requirements and relationships to other data fields Page 44 of 105 FISH Users Manual 2010 4 1 Building Search The Building Search screen lets you look for particular types of buildings all buildings at a particular facility by year of construction year modified etc To search for buildings FISH Roam upasts Rapea Agancy Use Summary Facies inv FISH a Commonly Used Rep Agency Factibes Summa FISH User Manual Facility Sharch Faciities Aga Factity Deepen s Parcel Faciity Name Soarch Parcels Facility Number Ads Parcel e Buldding Parcel Number Search Guilang Building Number es aso Butang Building Name Room c Search Rooms Year roci Add Room Year Modified a pa phere Composition Code 1 CONCRETE X a eports Z L p Facility Update Rep Wall Finish Code one None eA Parcel Update Ropar Use Code a Estaing Update Repol Search Clear Building Report LAFAYETTE ELEMENTARY Etding Report neye LAFAYETTE ELEMENTARY Balding Report student Sanon Summary LAFAYETTE ELEMENTARY Batang Repot barnes Reports LAFAYETTE ELEMENTARY Dyliting Repor i TR LAFAYETTE ELEMENTARY Bulging Report enone 1 Click on the Sangh Building node in the navigation tree 2 Enter the desi earch criteria 3 Click on the Search button 4 Click on the checkb
23. area do not measure or include the overhang of the covered area 5 1 1d Student Stations Student stations are automatically calculated except that actual stations built in by design for certain vocational classrooms may be entered if the actual stations are less than the standard stations based on square footage requirements in SREF NOTE Student stations are assigned for core curricula classrooms based on the type of classroom without regard to square footage amounts per student station student stations for non core curricula classrooms are assigned based on square footage amounts and station assignments are not made until the full square footage requirements are met for the particular design of a space 5 1 1e Space Condition Code The room condition code describes the suitability of space NOTE In order to change the space condition from satisfactory to unsatisfactory the district must certify that the space is no longer physically safe or suitable for occupancy and OEF must approve the condition change in order to change the space condition from unsatisfactory to satisfactory the district must certify that the space has been successfully reconditioned to meet all applicable regulations regarding occupancy requirements and OEF must approve the condition change Use the Room Condition Change Building Replacement Raze OEF Form RCC BRR for room condition changes the form can be downloaded from the OEF website at ht
24. boards or the community college and the university boards of trustees gt Project Priority List Project A project that is listed on a State Board of Education approved list of projects PPL which has been survey recommended and a priority of need has been established by the board in accordance with 2 1 5 SREF gt Remodeling The changing of existing facilities by rearrangement of spaces and or reassignment of their use or function gt Renovation The upgrading of existing facilities by installation or replacement of materials and equipment and includes but is not limited to air conditioning heating or ventilation equipment fire alarm systems emergency lighting electrical systems and complete roofing or roof replacement including replacement of membrane or structure gt Satisfactory Educational Facility A facility that has been recommended for continued use by an educational plant survey or which has been classified satisfactory in the state inventory of educational facilities 8 2 Business Rules Business Rules define the ways in which information is validated processed and calculated Business rules will typically clarify the details behind the functional requirements of the FISH system gt FISH system access is limited to certain agencies o Department of Education o Public school districts ALERT The FISH system imports certain known data e g capital outlay classification and grades recommended to be house
25. grayed out due to pending reevaluation Page 63 of 105 FISH Users Manual 2010 5 2 2 Adding Multiple Rooms To add multiple rooms to a building Search Facilities z 3 LAFAYETIE GOUNTY SCHOOL DISTR popes Organization ETIE i DISTRI a Perce Facility Name Search Parcels Facility Number 1 Aga Parcel 5 Building Parcel Number Search Building Number Ags Butang Building Name Room ae TAR Year Constructed Add Room Year Modified Reports vi Update Reports rE Factiny Update Report q Pacal Update Ropon None None Building Update Report Room Lipdate Recor Agancy Facttes Summary Agency Une Summary Faciles tere FISH School Land inventory Levul Of Sence fi Stugart Szstion Summary Building Report 2 2 Click on the checkbo 2 2 1 Click on the Edit Record s button Asa Facity Parcel N Search Parcels Eers y Aga Paro Bunang Name Building Number 00001 Building R paei AE Bunsng Use 9 COMBINATION a Add Balding Oumaranip 15 SCHOOL BOARD 4 i Sear Rooms aranhe ak COMBINATION OF 1 3 aij Ase Ream ExenorWallFinsh 4 STUCCO s Reports fn Update Reports Conridor 3 SINGLE OUTSIDE w Facitty Undele Repot Educational TV 0 NONE i Parcel Update Report a Building Update Repon Coating 1 CENTRAL _ Room Update Repon aa CUA 2 Commonly Used Reports HL M Agency Fooimes Summan HestDistrbuten 1 CENTRAL HOT AIR E Agency Use Dumm
26. has an approved individual education plan IEP or a family support plan developed in accordance with Rules 6A 6 03028 and 6A 6 03029 Florida Administrative Code No other Pre K students are eligible for consideration or counted among eligible students for any Pre K capital outlay facilities services Page 19 of 105 FISH Users Manual 2010 2 1 1c Grades Programs Recommended For Facility Grades programs recommended for a facility can only be assigned or changed by an approved educational plant survey recommendation These are the grades programs that an educational plant survey recommends NOT necessarily what is actually being housed at the site For example a range of grades recommended for a facility could be KG 05 even though the actual grades served might be 9 12 Changes to the recommended Low Grade and recommended High Grade will automatically update FISH when a survey or supplemental spot survey is approved The grades programs recommended for a facility are SCHOOL CENTERS PK Pre K ESE see Note 2 below KG Kindergarten 01 through 12 Grade DESIGNATED USE CENTERS AE Adult education VE Vocational education ANCILLARY AND OTHER FACILITIES CA Countywide administration DS District services LS District owned facility leased to another entity NOTE 1 These codes cannot be changed in FISH they must be changed by an approved recommendation in the educational plant survey NOTE 2 Pre K ESE refers only
27. is considered one building Permanent A structure built with a fixed foundation that has permanently attached walls roof and floor that cannot be moved or transported either as a unit or in sections Relocatable Also known as portable a building or portion of a building made up of prefabricated units that may be disassembled and reassembled frequently or a single unit of construction consisting of walls roof and floor that is movable as a unit either on wheels or by truck Mobile demountable dividable modular and portable buildings are types of relocatable units Modular A structure that forms a complete building when combined with other modules or structural components and or a demountable roof and or wall sections A modular building may also be a relocatable building BUSINESS EDUCATION LABORATORY A vocational technical instruction area designed or provided with special built in equipment for some specific type of learning activity in the field of business CAFETERIA A space designed or adapted specifically for use in preparing and serving meals to the student body or other groups CAFETORIUM A support area designed or adapted specifically for the combined functions that might normally be served by a separate cafeteria and a separate auditorium CAPACITY The number of students that may be housed in a facility at any given time based on a utilization percentage of the total number of existing satisfactory student stat
28. is entitled to have are assigned student stations v ESE resource rooms are earned based on one ESE resource room per each 500 student stations ESE resource rooms exceeding the number a school is entitled to have are assigned student stations gt Multipurpose physical education rooms design code 110 should have approximately 1 200 NSF The multipurpose physical education space and multipurpose food service space design code 361 are not interchangeable These spaces should not be confused with the family and consumer services multipurpose instruction space design code 844 contained in the related spaces table of SREF gt Small group instruction spaces design code 389 and group projects and instruction spaces design code 390 are assigned to the library or media area as unique spaces designed for special media related purposes These design codes should not be used in areas outside a media center gt Careers rooms design code 313 are assigned to the guidance area as unique spaces designed for guidance counseling toward career related subjects This design code should not be assigned to areas outside the guidance or administrative suite gt Vocational related classrooms that are inside approved vocational laboratories are not assigned student stations All other uses of this design code will result in the assignment of student stations Every effort should be made to accurately report all spaces in FISH If there is ever a question abo
29. may be occupied if the space condition is satisfactory Failed Standards Relocatable classroom and associated space that does not meet regulations established for long term use Relocatable classrooms that fail standards cannot be used for student occupancy NOTE Failed standards indicates that a relocatable may meet the normal conditions to be reported as satisfactory space but has failed the criteria established for classroom use in 1013 20 F S Scheduled for Replacement Relocatable classroom and associated space that is scheduled for elimination or replacement with a permanent classroom and associated space The classroom and associated space must be specifically identified in both the educational plant survey and the facilities work plan NOTE Scheduled for elimination or replacement indicates that a relocatable meets normal conditions to be reported as satisfactory space but has been clearly identified and reported as space that is imminently scheduled for removal from a school campus as prescribed in 1013 35 2 b 2f F S 5 1 1f Year Of Construction Enter the year construction started calendar year in which a contract was awarded or for certain relocatable units or similar construction the calendar year in which the purchase order was issued NOTE 1 The original year of construction should not be changed When remodelings occur including a complete restoration or size modification of a room the original year of co
30. may be used by the school district should not be reported in FISH includes Page 46 of 105 FISH Users Manual 2010 buildings under short term lease agreements that may be extended and become multi year contracts unless there is a long term 40 years or more use lease agreement or a cooperative joint use agreement where the school district is made the fiscal agent with maintenance responsibilities NOTE 2 For relocatable units only ownership codes 01 05 07 or 11 may be used NOTE 3 Ownership code 01 is for any relocatable unit purchased with federal funds when the district holds title to the unit or a federal agency holds title to the unit and the district has a full maintenance responsibility agreement for the life expectancy of the unit All other federal ownership conditions are ineligible for inclusion in FISH 4 1 4 Building Year Of Construction Enter the year construction was started calendar year in which the contract was awarded or for certain relocatable units or similar construction the calendar year in which the purchase order was issued NOTE 1 The original year of construction for permanent buildings should not be changed When additions remodeling or renovations occur including a complete restoration of a building the original year of construction must remain unchanged NOTE 2 The YEAR MODIFIED should be used to record the most recent date where substantial modifications major remodeling were mad
31. not restored to active use from the archived data Contact OEF if records were removed deleted in error 2 7 Facility COFTE Information The Facility COFTE Information screen allows you to view COFTE Capital Outlay Full Time Equivalent student data for any facility COFTE data is imported annually into the FISH database from another system and is not editable From the Search Facilities page select the facilities then click on the View COFTE Info button E n al siina FISH User Manual s Facility Search Factitios O s AGs Factity mesion Parcel Facility Number Soarch Parcels Facility Name x Peri Facility Suffix None None Search Budeg Primary Use None None 40s Butang op S Room Search Rooms Ads Room s Roports Update Reports tiame raanizaton Facility Report CORDO PIN LAFAYETTE SENIOR HIGH Parcel Update Report i Bulaing UndateRenon O 2 LAFAYETTE ELEMENTARY 34 Room Update Repod 03 ADULT EDUCATION PROGRAM 34 Commonly Used Reports hein POT GINNY o4 TRANSPORTATION DEPARTMENT 34 Cie repo Agency Use Summary o5 KERBO SITE 34 Facility Report sama aks LAFAYETTE SUPERINTENDENTS OFFICE School Land iwentory Level Of Serica Student Staton Summary A LAFAYETTE ELEMENTARY a FISH FSH User lanun Facility Search Facilities ene School Year 2008 2009 7 s Parcel jae ASA Parcet s Building 01 109 50 Saarcn Bullinge 02 105 50 Ags Butang a
32. of each year The recommended primary use of a facility in FISH will automatically update when a survey or supplemental spot survey is approved if there is no COFTE reported at the school facility or if the primary use is changed from one type ancillary code to another type ancillary code The primary facility use codes are ANY UNUSED FACILITIES 01 Vacant SCHOOL CENTERS PK 12 02 Pre K ESE see Note 2 below 06 Junior high 03 Kindergarten 07 Senior high 04 Elementary 08 Exceptional student 05 Middle 09 Combination of 04 07 10 Alternative education ADULT AND VOCATIONAL SCHOOLS 11 Adult education 20 Vocational technical ANCILLARY AND OTHER FACILITIES 12 County administration 18 Joint use facility 13 Warehouse 19 Multiple use support 14 Maintenance 20 Vocational technical 15 Transportation 21 State school 16 Food service 22 Other 17 Community service 23 Leased to another entity 24 Agriculture farm NOTE 1 These codes cannot be changed in FISH they must be changed by an approved recommendation in the educational plant survey NOTE 2 Pre K ESE refers only to any child that is below the age of five 5 years who has a sensory physical mental or emotional condition that significantly affects the attainment of normal developmental achievement as established in State Board of Education Rules 6A 6 03026 6A 6 03027 6A 6 03030 and 6A 6 03031 Florida Administrative Code and
33. term 40 years or more use lease agreement exists and such land is recommended in the district s educational plant survey No other land should be recorded in FISH regardless of any use agreement a district may have for a piece of property General Parcel Information Unique numbers are required for each parcel of land A parcel consists of contiguous land that is not divided by a public thoroughfare regardless of the number of separate titles to any parts that make up the site Acreage acquired or transferred from a parcel should be updated in FISH NOTE Contiguous land that has more than one facility assigned to it must be divided into separate parcel numbers and the actual acreage assigned to the unique facilities must be reported on the individual parcel numbers assigned to each facility A new parcel may be added to a district s inventory when a purchase or long term lease agreement is signed The FISH system will automatically assign parcel numbers NOTE When a land purchase or long term lease agreement is issued add the parcel Land and real property may be removed from a district s inventory when an ownership transfer is completed or when structures are razed NOTE 1 Land and real property should only be removed from FISH based on an approved educational plant survey recommendation NOTE 2 Certain data fields have unique requirements and relationships to other data fields Page 39 of 105 FISH Users Manual 2010
34. that information will he disnlaved Facilities B Organization Faciity Number Facility Name Facility Suffix A STANDARD SCPROL h Primary Use None None Capital Outlay _None None Search results are sorted by facility number Search Clear Records Re od 3 Sie gt Oroantuaten Facility Report N1 LAFAYE AFAYETTE ADULT SENIOR HIGH Legit Rupo SALON ROGRAM I View COFTE INN Associate Master Schools Edit Record s i Associala Parco To search for facilities 1 Click on the Search Facilities linkig the navigation tree 2 To see all facilities in the district click Onthe Search button without entering any Search criteria 3 To view information about a specific facilit click on the Facility Report link or click on the checkbox beside the facility number and click on the Edit Record s button to display the information on screen NOTE To conserve system resources search result sets are limited to 100 per query This search screen is designed solely for locating specific records not for searching and browsing an entire inventory Page 16 of 105 FISH Users Manual 2010 4 Use the dropdown list to navigate to facility records in the selection ERISHome 1 LAFAYETTE SENIOR HIGH Ee i re i NIOR H FISH User Manual 2 LAFAYETTE ELEMENTARY s Facility OrgiQ4eLAFAYE S ADULT EDUCATION PROGRA
35. tree 1 3 2 Select all filter criteria 1 3 3 Select View Report 1 3 3 1 To discard report 1 3 3 1 1 Click on the browser back arrow 1 3 3 2 To save report 1 3 3 2 1 Select a format type e g Excel file from the drop down list on the toolbar 1 3 3 2 2 Click on the Export link 1 4 4 3 9 Click Open or Save 1 3 3 3 Select file name and location to save report 6 4 Routine Data Request Reports 1 1 District Flat File 1 1 1 Click on the District Flat File link in the navigation tree 1 1 1 1 To discard report 1 1 1 1 1 Click on the browser back arrow 1 1 1 2 To save report 1 1 1 2 1 Select a format type e g Excel file from the drop down list on the toolbar 1 1 1 2 2 Click on the Export link 1 4 4 3 10 Click Open or Save 1 1 1 3 Select file name and location to save report Page 78 of 105 FISH Users Manual 2010 1 2 Snapshot Flat File 1 2 1 Click on the Snapshot Flat File link in the navigation tree 1 2 2 Select all filter criteria 1 2 3 Select View Report 1 2 3 1 To discard report 1 2 3 1 1 Click on the browser back arrow 1 2 3 2 To save report 1 2 3 2 1 Select a format type e g Excel file from the drop down list on the toolbar 1 2 3 2 2 Click on the Export link 1 4 4 3 11 Click Open or Save 1 2 3 3 Select file name and location to save report Page 79 of 105 FISH User
36. ultimately makes a school campus educational plant or ancillary facility Corridor Loading The passageways hallways and open malls mall area must have at least 50 percent of the floor area covered to be included in corridor loading areas used as a required means of egress either within or adjacent to a building The corridor may be enclosed or open and may be a heated or unheated space Page 95 of 105 FISH Users Manual 2010 Plot Plan Example Agency Facility Building 4 FL Building 99 2 relocatable units agency owned Parcel 002 4 Acres Dimensions 400 x440 x400 x440 PLOT PLAN Facility Name Street Covered Walkway Building 1 Bldg 97 2 relocatable units lease purchase Parcel 001 12 Acres Dimensions 630 x840 x630 x840 Page 96 of 105 FISH Users Manual 2010 Floor Plans Examples Agency Jeney FLOOR PLAN Facility Facility Name Parcel Doo 007 2155 Covered Walkway 006 455 interior circulation 007 Covered Building 4 Page 97 of 105 FISH Users Manual 2010 005 Covered Walkway 001 650 002 700 FLOOR PLAN Facility Name 005 5035 covered walkway 001 002 003 004 850 850 910 700 Building 1 005 Covered 135 Building 97 7 850 2 relocatable unites 3 a lease purchase 2 412 N 700 Page 98 of 105 FISH Us
37. y ane Shotor Type 2 Enhancod retrofit protection area a Parcel Cost 50000 Search Parcels Aad Paced Capacity 200 Buidding Wind Rating MPH 1150 Saaren Guitings Ags Butang Description Local sheer prowded by retrofit funds Room Searcn Rooms Ags Roce 4 1 1 Click on the Save button 5 Verify that the building shelter data is correct 4 6 Delete A Building The deletion of a satisfactory building s requires an approved educational plant survey recommendation To remove a building s from FISH ERIS Home Current Guiding 18 Buicing Numbor 00018 Ts FISH User Marsal Facility Org 34 LAFAYETTE I Facltiy LAFAYETTE Ease M Parcel 281 EAST M Search f scates Aas Faciny f Buding at s Parcol Search Parcels Sere Maer us Ada Parcel Bunang name Building Number 00018 3 Building z oy ME AES Bunaing Use 4 ELEW ENTARY i Aga Buiting Ownorsnip 5 SCHOOL BOARD Room a a Wat Composmon 1 CONCRETE x Ada Room Emenorwailfinsn 12 BRICK amp Reports en 5 Update Reports Comnigor 4 DOUBLE OUTSIDE F anity Update Report Eovesonaitv 1 CLOSED CIRCUIT Parcel Update Report a gt Buang Update Report Cooang 1 CENTRAL Room Update Rapert gt ADEQUA at s Commonly Used Reports MCP Ua A agency f aolmes Summary Heat Distibution 1 CENTRAL HOT AIR agency Use Summary 4 G f SF Faro wv FISH peter Jao isi School Land Inventory intercom 1 TW
38. 05 FISH Users Manual 2010 SHELTER The Florida Division of Emergency Management defines a shelter as a predesignated place or building of relative safety that temporarily provides essential support services with the goal of preserving life and reducing human suffering Shelters are also referred to among other terms as hurricane shelters public shelters and emergency shelters The term EHPA is often used as a reference and is the acronym for Emergency Hurricane Protection Area Additional references or classifications include host shelter risk shelter and recovery shelter The Florida Department of Community Affairs publication Statewide Emergency Shelter Plan contains further information regarding shelters and planning SPACE All areas of construction e g buildings rooms storage facilities stair wells gymnasiums covered walkways and covered play areas NOTE There may be many unique applications for space identification that do not necessarily have an assigned space design code In such cases use a code that identifies the space as closely as possible to the actual design of the space STUDENT STATION The square footage required per student as defined in SREF for an instructional program based on the particular course content to be offered NOTE Student stations are assigned based on the design of a space either by type of space or by NSF Physical Education Standard Student Statio
39. 1a ROOM NO DE a A T A EIS 57 5 1 1b Room DESIGN Code nnana nn a a o chicas a A REE 58 SATE ROOM Square Fotie enn a E A N E r N N ANTE 59 Se B Lo ERIO A RILO 1 0 AARE ETARE EEE TEETE IE EA Ei is 60 5 1 1e Space Condition Code c cccccesesesscscscssesesscscsessesssecscssssesscecsessesesececssssesssecsessesssecsessssesesecsesseassacecsessessescsescaceeeasees 60 5 1 1f Year Of Constr CtiON a rat r EN E TE EEEa E ENN TE NE EE AA RES EE EESE 6l 5 2 ADDING ROOMS eesse eeir eee enrarir Eee e TEA EE KEEA E EE E S Ee rA EN EE KEE EEEE AE SEE ENE a Eer EE S e o 61 5 2 1 Adding A Single ROOM ccccccccssessessessescesesscssesscssssscscusssccssesscassaecscsaesecssesecasesecsesaccecssesecasesscsecaceecesesecatesecseeaeeeseaees 62 5 2 2 Adding Multiple Rooms Sere een TORT SEEN Ty TSOP 64 5 3 UPDATING EXISTING ROOM S sess ccssssesedescoesnesssveveeoe ss iesea eoet NE PESENE oa coves cvuscsnsavseeest sveretbesassvavbevcsnsey sWeetst sevecnan ce SEKEUR 66 5 4 TRANSFER A RELOCATABLE TO ANOTHER FACILITY c cssesesscscsessesesscecsssscssescsesssesesecssssesesecsensuaesececsssscsesecsensesesecacsscaeaeeecaenseaees 68 5 4 1 Transfer A Relocatable To Another Facility With An Existing Building cccccscccceseescesesscssessescsseescsesscseeaeeseeaees 68 5 4 2 Transfer A Relocatable To Another Facility Without An Existing Building ccccccccccceesscssesseseeseescssesscseeaeeeeesees 71 5 4 3 Transfer A Relocat
40. 3 3 1 To discard report 1 3 3 1 1 Click on the browser back arrow 1 3 3 2 To save report 1 3 3 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 3 3 2 2 Click on the Export link 1 4 4 3 3 Click Open or Save 1 3 3 3 Select file name and location to save report 1 4 School Land Inventory 1 4 1 Click on the School Land Inventory link in the navigation tree 1 4 2 Select all filter criteria 1 4 3 Select View Report 1 4 3 1 To discard report 1 4 3 1 1 Click on the browser back arrow 1 4 3 2 To save report 1 4 3 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 4 3 2 2 Click on the Export link 1 4 4 3 4 Click Open or Save 1 4 3 3 Select file name and location to save report 1 5 Level Of Service 1 5 1 Click on the Level Of Service link in the navigation tree 1 5 2 Select all filter criteria 1 5 3 Select View Report 1 5 3 1 To discard report 1 5 3 1 1 Click on the browser back arrow 1 5 3 2 To save report 1 5 3 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 5 3 2 2 Click on the Export link 1 4 4 3 5 Click Open or Save 1 5 3 3 Select file name and location to save report 1 6 Student Station Summary 1 6 1 Click on the Student Station Summary link in the navigation
41. CEL The unique acreage of contiguous land Typically consists of a plot of land that is not divided by a county city state or federally owned or maintained road or highway Page 91 of 105 FISH Users Manual 2010 EXCEPTION Contiguous land with separate facilities will have unique parcel numbers assigned for the acreage appropriated to each facility as designated in the educational plant survey PARCEL NUMBER The unique number assigned by the EFIS automated FISH system PAVILION A building plan with a group of structures connected to form a complex or creating an annex to a larger building PERMANENT BUILDING See definition under BUILDING above PRIMARY CLASSROOM A special classroom designed for children in grades K through 3 Typically these classrooms have restrooms and hand washing facilities located within the classroom or in adjoining spaces that may be a part of two or more classrooms NOTE A primary classroom should not be located above the first floor RELATED CLASSROOM An instructional space designed or provided to support instruction that is primarily conducted in a vocational laboratory RELOCATABLE UNIT See definition under BUILDING above RESOURCE ROOM An instructional space used primarily to enhance and support not supplant instruction received in regular or special classrooms Resource rooms are generally designed to accommodate fewer students than other classrooms ROOM A space enclosed on all si
42. COUNTY SCHOOL DISTRICT jj Facility 12 STARKE ELEMENTARY Inbox 3KB Jan20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT jj Facilty 13 RAINBOW CENTER Inbox 3KB Jan 20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT Facility 4 R J E CENTER Inbox 3KB Jan20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT jj Facility 2 DISTRICT OFFICES Inbox 3KB Jan 20 z To view a message click on it 4 6 1 Open the verification E mail from EFlSMonitor titled E Mail verification for User Name and click on the verification link that was sent to your E mail address Page 9 of 105 FISH Users Manual 2010 We amp smatzone Communications Center fh GY F SmartZone EQ new tosar A mn YGa reye prowa Pon D Gi ew samo Y Folders O Frem G sasa fewer Sue Oste _ amp EFISMonitor TEST Email verification for Queen Toots inbox 3KB 1014AM Dratts 1 Amazon com Amazon Kindle DX with Global Wireless Now Shipping Inbox 26 KB 7 43AM 5 Spam E tas eaaa e a aa a a TEST Email verification for Queen Toots LIS omtorgpndce ar l F Sent By LFiStlontong nicoe org Ondan 1 22 10 1014 Alt Age te Agcreaa look j Ta enana maisan cenana washanenmeaat nat Your request for EFIS access has not been approved yet You must click on the link shown belo
43. Click on the Finish button 5 1 Averification screen will appear and confirm the deletion o ildingdnd room records the building and all rooms are moved to the history files EFIS Home a mii PISH User Manual areny The building has been successfully removed Search Facies Ye to thi s Parcel ou may return to the building search owe Search Parcels NOTE Selecting the Previous or Cancel button instead of the Finish button will terminate the delete procedure and no action will be taken 4 7 Recover A Removed Building When a removal deletion action occurs records are transferred to history files and are archived Typically these records are not restored to active use from the archived data Contact OEF if records were removed deleted in error Page 55 of 105 FISH Users Manual 2010 5 ROOM INFORMATION Distinct numbers are required for each space in each building located on any parcel owned by a school board see Section 3 Parcel Information For additional reporting information see both Building and Room definitions in Section 8 6 Definitions and Section 4 1 3 Building Owner Code General Room Information The Florida Building Code 423 14 2 requires signage in all educational and ancillary facilities Section 423 14 2 3 requires Room name room number and if different FISH inventory numbers shall be provided for each space Room numbers are assigned by the s
44. Commonly Used Reports sire eaten YearConshuces 11978 Yeu todet Fatimas im FISH Year Demolished Del Sa Fev 90s School Land inventory Student Stations 18 Automated reevaluation will calculate the student station count for this design code Level Of Service Shucent Staton Summary Management Reports Comments Dani spectetens V Age React Add comment Space Report Routine Data Request Disma Fiat Fine Save Reset View Report Remove Rex 2 2 Resume Reevaluation for a facility when the automatic reevaluation has been paused 2 2 1 2 2 1 1 2 2 1 2 2 2 2 From a facility record Click on the checkbox remove check Pause Reevaluation on the Facility Details screen Click on the Save button From a building record Page 37 of 105 FISH Users Manual 2010 2 2 2 1 Click Resume on the Building Details screen 2 2 3 From a room record 2 2 3 1 Click Resume on the Room Details screen NOTE If you forget to reset the Pause button it will automatically reset itself after 10 calendar days and immediately run the automatic reevaluation Page 38 of 105 FISH Users Manual 2010 3 PARCEL INFORMATION FISH should contain an accurate record of all land owned by the school board land acquired under a lease purchase agreement community joint use land in which the school board acts as fiscal agent with maintenance responsibilities or any land for which a long
45. FLORIDA INVENTORY OF SCHOOL HOUSES FISH SESQUP gt CENTENNIAL CELEBR OF THEsSIGNING OF THY DECLARATION OF INDEPEND EA 2013 EDITION USER S MANUAL FISH Users Manual 2010 TABLE OF CONTENTS 1 PINTER D LIGETI GIN o areo lasecdecicectiscsedsccceiesceiscsatadiscidessisesebascdeluncsiucscssclecdsescbsetessuscedevesiscusecciseidessigedetsuscedssssiacedivsssessins 5 1 1 USER LOGIN 1 1 1 Access URL AT2 WSER REGISTRATION EE EE E EE T E E ERE TEE E etal ateaea AE oe elena F 12 Ie New User Reg aO T a T U 7 T22 POSSWOIE ROCOVENY cv cciecs 25s cces ss cx vee ia a a dn sae hebEs idea Tabak E ta aks ia ab beat tabu a baobab esac 12 173 USER PROFILE UPDATE wssisscccesss ra E E E E E AA cb dcdsi on R A E A TEER 14 1 3 1 M dify Us r INFOTIN GION aene E A E AA E AVARAS 14 73 2 CHANGE PA OA e e a aa a a E a a Aa 14 1 3 3 Change Security Question And ANSWEL sccccssesscsssssessesesscssessessessescssesccssesscsseaecsessesecasesecsscasesesaesecasesecseeaeeaseasense 14 T 4 ERROR MESSAGE 0 si o irere eie ETR E E TOVE EE ou costes Oe CATE PENETEKOSO EEr ou ceetevdivast Sets EE E 15 2 FAGILITY INFORMATION u ccscsscsscsssssscssccessssssscssssssecsscesessessssssessssessscesessesesscsecessessssesessesessesecessessesesesesessesecees 16 GENERAL FACILITY INFORMATION ss s sevcs cvseas riitin K ET E AEA E EEEE ACER caceteue bovcdeva cose ERTES ETEN EDA ERTER EEN P EVA SEEST TEESE 16 Q
46. Has No Buildings To remove a parcel that has no buildings 1 Click on the Search Parcels link that appears in the navigation tree Enter the desired search criteria 3 Click on the checkbox next to the desired record 3 1 Click on the Edit Record s button 4 Click on the Remove button 4 1 Enter the survey version number that authorizes the removal of the parcel 4 1 1 Click on the Next button 5 Click on the Finish button 6 Verify that the parcel was removed N 3 4 2 Delete A Parcel That Has Buildings A parcel that has buildings cannot be deleted without first deleting the buildings and rooms on the parcel Typically when a parcel is deleted the associated facility is also deleted See Facility Information in Sections 2 4 2 and 2 5 for the steps to remove a parcel that has buildings 3 5 Recover A Deleted Parcel When a removal deletion action occurs records are transferred to history files and are archived Typically these records are not restored to active use from the archived data Contact OEF if records were removed deleted in error Page 43 of 105 FISH Users Manual 2010 4 BUILDING INFORMATION FISH should contain an accurate record of all permanent modular and relocatable buildings on land that is owned by the school board land acquired under a lease purchase agreement community joint use land in which the school board acts as fiscal agent with maintenance responsibilitie
47. LOOR PLANS EXAMPLES BUILDING TYPES EXAMPLES CORRIDOR LOADING EXAMPLES sasir lt 5 cove vets cacesnes sex gesbeescenens costes EEEE EOR OTEO TEENE 105 Page 4 of 105 FISH Users Manual 2010 1 INTRODUCTION The Florida Inventory of School Houses FISH is available to all school districts for reporting facilities information District FISH reports are available on line for all district staff who have access to the electronic data base selected summary information is available to the public at http www firn edu doe edfacil fish fish htm Any comments questions or concerns about FISH should be directed to Mr Brian Gouin Office of Educational Facilities Florida Department of Education Tallahassee Florida 32399 Telephone 850 245 9296 Fax 850 245 9304 E mail Brian Gouin fldoe org or Ms Sandra Keen Office of Educational Facilities Florida Department of Education Tallahassee Florida 32399 Telephone 850 245 9284 Fax 850 245 9304 E mail Sandra Keen fldoe org All requests for access to any EFIS program questions about security password reset and user registrations should be directed to Ms Sandra Keen The facilities inventory may be corrected by submitting on line transactions through the Educational Facilities Information System EFIS A district s facilities inventory may be corrected at any time when new additions or remodeling occurs during a validation study conducted by the dis
48. M ME Search Fscilties Aca Facity SE a Parcal Organization i iNT ni ICT Search Parcela naa Pesces Facit umber Building e r Are Facatytiane LAFAYETTE SENIOR HIGH Aga Butang Foca Sut A STANDARD SCHOOL gs Room Soaren Rooms panes Ags Room Capital Outay HOOL F MMENDE n DOE approved survey recommendation Reports a Update Reports ae DOE approved survey recommendation Faciny Upgate Report Mariman Grade recommendation Paecal Update Ropar Doe spproved survey Building Update Report a ee ja Room Update Repod f mmondod Commonly Used Repons E Select Survey OR CNot survey recor OR provious EFIS systom survay 1 vorsion 1 Agency Faciites Summary DOE Vabdston VI ja Agency Use Summary Facilas im FISH School Land inventory Pause Rewvsluston Lewi Ot Serce Student Station Summary Comments s Management Reports EM Design Specticatons Add comment Age Report Space Report Ts Ros Rep Routine Data Request I esos jina Dima Fia Fee eee Eat Recora s Associate Parcels Associate Master Schools View COFTE Info 2 1 1 Facility Details The Facility Details screen shows you all information related to a facility and allows you to add review and update facility records Eim oe 0 ASH User Manual a Feciity See Item 2 1 1f below z Search Facthies L sPeed See Item 2 1 1b below Search Parcels Acs Parcel Facit Number weenie Fam name gt LAFAYETTE ELEMENTARY
49. Master Schools View COFTE Info Page 30 of 105 FISH Users Manual 2010 EFIS Home ooa eT RSH User Manual _ a Step 1 Remove Parcels 1 of 1 Ags Facit a Parcel f Remove a ON Svarch Parcels Parcel Niven 13 AGA Parcel s Building Soarch Buildings Roassign Vacate The first step is to choose an actidn to be taken on the parcel s associated with the facility to be deleted The Remove button will take you to the Remove Parcel screen so that the parcel may be deleted The Reassign button will take you to the Reassign Parcel screen so that the parcel can be assigned to another facility The Vacate button will remove the parcel s facility association and all buildings and rooms leaving the parcel only as a vacant piece of land En BH Fey Delete Ward tem EIS ry PISH User Manual Facility as BE nee Step 2 Reassign Parcel Ags Facit s Parcel Search Parcels Ads Parcel s Busting Search Guimngs Reassign Parcel 7 SPORTATION DEPARTMENT room s The reassignment also requires you to identify th educational plant survey that approved the action PSH User Manual Facility You are about to delete this facility Any parcels not designated to be vacated or reassigned will be removed along with any associated busdings and rooms Search Faciities Click the Finish button to complete this operation Aoa Faciity Parcel Saach Parcels Ags
50. Number Facile Update Report PoR Parcel Update Report Dullding Update Raport Cancel Room Update Repon li Page 72 of 105 FISH Users Manual 2010 5 5 Room Delete Sometimes facility space in a building needs deleting from the inventory because of remodeling or an incorrect entry You can delete a single room at a time To delete a room ny RSH User Manual 5 Facility Samon Facilities Ads f actly Parcel Facility Name Search Parcels Facility Number 1 Ags Patcel a Buikiing Parcel Number Seach Buitngs Building Number 4 aaaamg Room Number nae RE Room Name Year Constructed Organization 4 LAFAYETTE COUNTY SCHOOL DISTRIC Agency Use Summary Facies iw FISH School Land ieventory Level Of Serata Stugart Sanon Summary Management Reports Design Specticatons Agu Report Space Repon s Routine Data Request Diswrct Pat hte Room Report LAFAYETTE SENIOR HIGH Reem Repot LAFAYETTE SENIOR HIGH LAFAYETTE SENIOR HIGH Basm Report LAFAYETTE SENIOR HIGH LAFAYETTE SENIOR HIGH Ream Report LAFAYETTE SENIOR HIGH sities lumber 401 jumbar 403 umber 404 Snapshot Fiat Fie aa ee se gt 1 Click on the 2 Enter the desired saarch criteria 3 Click on the S arch button 4 Click on the checkbox next to the desired record 4 1 Click on the Edit Record s button 4 1 1 The selected room record will display miS FSH Us
51. Number 00001 ssie Agency Use Summir Facies im FISH LAFA HNIOR HIGH 1 10 Building Number 00010 sings School Land invantor LAFAY NIOR HIGH 1 3 Buading Number 00003 JN ssiea Level Of Service m Si POUR OS TEA LAFAYE ENIOR HIGH 1 12 Busiding Number 0001 Seles a Management Reports LAFAYE NIOR HIGH 1 2 Busging Number 094 Sates Design Speciications arero suan mo sn Mikaia a bhod ea n a 4 Aga Report Space Report Routine Data Request Currently As ociated Building Disma Fiat Foe Ni Saspshot Fiat Fue Building i va Building Na pe Buang Mager 00001 tetra g Next If Cancel 1 2 Click on the Add Raom node in th naviga Enter search criteria for the desir d building 2 1 Click on the Search button 2 1 1 Click on the Select link that appea on the rig ost cell of the grid row containing the building to add a room 2 1 2 2 1 3 a or FSH User Manual amp Facility Search Facittios asa taon Parcel Search Parcels Ags Parcs Buikting Search Buildings A33 Butcing Room Swatch Rooms Ags Room Reports s Update Reports Fact Uncele Report Pascal Upcate Report Besidiny Update Repon Room Update Report s Commonly Used Reports Agency Factibes Summary Agoney Use Summa Facilities tne FISH School Land inventory Level Of Service Stucent Station Summary a Management Repons Design Seecticaons Age Rapat Space Report s Routine Data Request District Frat Fire Snapenct
52. O WAY COMPLETE Ot Send Susmo dumay wating Tyee 5 SHIELDED FLORESCENT Management Reports Light Adequate 1 ADEQUATE i Dosign Speoncanons Age Report Public Prone 0 NONE Si Soace Asport Wertiiation Adequate 1 ADEQUATE Routine Data Request Distiet Flat Fite j Snagenee Fiat File Stories 1 Basement Levels 0 Yes Conswucec 1979 Yea modded Yes Demolished Comments E y Save Reset View Report Remove Add Rooms Edit Sheterinfo Add comment 1 Click on the Search Building node in the navigation tree see Section 4 1 Enter the desired seargh criteria 3 Click on the checkbg next to the desired record 3 1 Click on the Edit Record s button 4 Click on the Remove button N Page 54 of 105 FISH Users Manual 2010 hmmm E B CT FGH User Manual Facility f uong RV wiara v Suaron Faciitios Number 18 AGA Facility Perce Name Building Number 00018 Beaten Parcoin Survey Select Survey mi 406 Patcet Building aari Snatch Buiktings acs Buscing Room 4 1 1 Enter the year the building was demolished 4 1 2 Click on the Next button FISH Biding Delete nim ee PISH User Manual Facility You are aboul to delete this building and af rooms that are associated with it Search Facines Are you sure asa Factity Parcel Search Parcels Ad Paroa 4 1 3 A confirmation screen will appea rooms in the buildin 5
53. Parcet Busing The Remove Parcel action allows you to delete parcels from the system When deleting a parcel all data is captured and saved in the parcel history table You must provide the survey version number that approved the action a en PISH User Manual Facility ae Step 2 Remove Parcel Add Factity Parcel Removal Details Soarch Parcels Number 13 oor Si Sweat Adare HIGHWAY 27 Buiting OE A ee eaten Buses Survey Survey 4 1 11 13 2005 Ags Butang me r D aii Nent Cancet Page 31 of 105 FISH Users Manual 2010 The wizard will delete all buildings and rooms from the parcel The survey version number is automatically brought forward to the building delete from the remove parcel form You must enter the Year Demolished if there are multiple buildings the year demolished is automatically carried forward to each building ahd you only have to confirm the date by clicking on the Next button FISH PISH User Manual Facility Soar Facties Ag Facity s Parcol Saach Parcels Aas Parcet s Building Search Guldings After all buildings are identified with the year demolished you will automatically go to the last step click on the Finish button to complete the deletion of the facility parcel building s and room s eS PTSH User Manual s Facility You are about to delete this facility Any parcels not designated to be vacated or reassigned witheraag
54. RECORD sccsscesssescesccssesscesscesccnseessesscnsecssessesuscnaecsseseceeecssecasseesnscnsecsessnssaecaaecssseesenscnaesnesensens 29 2 4 1 Assign A Parcel To An Existing FOCIIity ccccccccsccsscssessescssesscssescescesceccssesecssessesesaceecssesecasesscsseaeeecsaesecssesecseeaeesseaees 30 2 4 2 Disassociate Parcels From An Existing FOCIIity cccccccccccesesscssesscscescescesesscssessesesscescssesecssesscsecaceecssesecssesecseeaeeseeaees 30 2 5 DELETE A FACILITY n a r EER ER N eee 30 25 1 REMOVE Ap EXIStING FOCIIEY e E E EATA 33 2 6 RECOVERA REMOVED FACILITY nn innn RENEA ERAR RENEA E EE E 34 2 7 FAGILITY COFTE INFORMATION csses ecccsessceceesss aniar i iK ETT EEE E E ENIE EEREN EOE ETR Ee 34 2 7 1 View COFTE Reported At A Facility EEEE EE EEEE EER 35 2 8 FACILITY REAA UAT ON s a EES 35 2 8 T Mpe Of Reeva aO a e E A E 36 3 PARCEL INFORMATION siscssscsescisscssoscsseseossanonsesvoveceasasssssossteesesnsasoobescaeatensbonsssesutesdesssosossossecesesedbscdeesebeosonsvaseseesaa 39 GENERAL PARCEL INFORMATION lt osscscdscecs ec eseeacestcanss EEEE EE EEES EEEE CEFER EEEE EIEEE REEERE O EE EEES OS ESEE EE ERa E eS 39 3 1 PARCEL SEARCH virroista E EREE EE E E E A E EA E KE EE E E EKATE N Ee 40 B 1 2 AAAA 1 EEEE EEEE EEE EEEE E EEE EEE EE EE EEE OEE 4 3 2 ADD A NEW PARCEL cssccossssescsscsscssnccessscesensesscnsenecosescesensessensesecessnesueneessensesecasenescessesuensesecatsnecsesaeesensessc
55. Space Report s Routine Data Request Distret Fiat Fee Snapshot Flat File Parcel 1 160 NE HORNET DRIVE Parcel Number This number is Automaticaly generated i i aes EEr Indicates required data Cty A MAYO State FL Dp 32066 Acaured ory ot 1938 5 Actoage 23 00 Ahonc Field 1 INCLUDED WITH SITE Butaing Pan 8 COMBINATION OF 1 7 x j n a a Some data are prepopulated with the Fw coe 8 8 most common information for that field Landscape iq ER ee 5 use the dropdown arrows to change any sesen ag prepopulated data Pamnng 1 DEVELOPED Pravgrouna 0 NO PARK PUBLIC ACC Ponce 1 cry a Sewage 1 PUBLIC wawrsouce 1 PUBLIC w Comments v en Add comment Save Reset View Report Remove Page 41 of 105 FISH Users Manual 2010 3 2 Add A New Parcel To add a new parcel 1 Click Add Parcel on the site navigation tree 2 Enter all r quired data FISH User Maras s Facility Boarn Focmbes Ade Facility Parcel Step 1 Parcel Details Soar Par Organization marr Add Parcel v Building Parcel Number This number is Automatically generated Search Bulisngs Sreet Address Add Bulging Room Sor Search Rooms Date FL sa Ream 2e 5 Reports Update Reports Acquired tal 3 Facilty Update Report Parcel Update Report aciwage Building Update Report amnnenc Fei m Room Upcate Repon 0 NO
56. User Registration Five Year Work Plan System Messages There are no system messages at this time There are no system messages at this time The public access URL also has a link for requesting access to EFIS Register for a new account 1 2 1 New User Registration The New User Registration screen allows school district staff to request access to all appropriate EFIS applications All required fields are identified with a and must be completed before submitting a request for registration Access to at least one EFIS application must be requested after all information is complete click on the Submit button If all fields have been reported appropriately and validation criteria are met e g password length is adequate a user account will be created and marked as not approved which means that OEF will review the application verify authorization for access and take the appropriate action to approve or reject a request for EFIS access To register for a new account 1 Goto the access URL https public2 fldoe org EFIS 2 Click on the Register for a new account link in the Log In box We GE Educational Facilities Information S mo D eP Tose You must login before using this system User Namo Password 3 Anew User Regisration screen will display Page 7 of 105 FISH Users Manual 2010 New User Registration User Information User Name Password
57. able Without A DCA Insignia cccccccesesscssesscssescescsesscssesscseesecscssesecasesscsesaeeecssesecasesscseeaeeeceaees 72 535 ROOM DELETE reses sieros isy i TEKEE ETAREN SOEREN E ORIRE EE R NEOR neous 73 5 6 RECOVER A REMOVED ROOM S s cccssssessescsessesesecscssesesesecsesscseseceesssscsesecssssssesessesssaesesecsesscaeseceessaesececsessesesecsesseaesecseseaeases 74 SPREE GIR TSS wssteess cs cisasascssvnnnassatbossatucdscisbea uence seanssdadbsshusselsonshsasves cvasnsassbasbassesbebsonsbea sues SV ES SVa EISTO SS OSTI DSO S sebenassatboxes 75 6 1 UPDATE REPORTS vesiccs sevice co coacs a cadences iE i se nosedo va EEEN ues ecu sande cant can eel Wek cob EE RE teas eocees 75 62 GOMMONLY USED REPORTS 2 3 a a a T EEE EAE AS ENE EE E 76 6 3 MANAGEMENT REPORTS Vaea NoE ETENEE eTa TNE EE EEE ENTE eaa seston sedueveredseobapejeesbeosteesseseeaeseesedes 78 6 4 ROUTINE DATA REQUEST REPORTS sesos carene anni a E i i i i a 78 7 EVENT TRACKING AND NOTIFICATIONS eeesssesessoseseseseseseososcscosocecesesesecsososescososesesescseosososeecocosesesesessssosee 80 EVENT TRAGKING 5 cis cscs irna r ET OEO setae ches EEE AEE dene E TARNE TTRI ARVOR EAEE ETENEE TARS RE 80 TM NOTIFICATION EMAIL ninar E E A E ER T E E E E E E Tern 81 8 LEXICON AND MISCELLANEA ssssssscscssssssesesssescesesessssssssesssssesesesesessssssssessesecesesessssssesesesesssesesesesesessssesess 82 8 1 GLOSSARY OF TERMS AND OTHER WORD USAGE sssssscessc
58. aio iais Foce Location 01 1ST FLOOR Factifes ine FISH School Land ivantory Year Constructed 2009 Yew Moaned Leve Of Serace Yew Demolished Student Station Summary Management Reports Design Specacatons Age Report Space Report a Routine Data Request Distict Plat Pie Snapenot Flat Ale NOTE If rooms are being added changed or deleted there is a Pause option that will temporarily suspend automatic reevaluation choose this feature while making changes to allow all data entry items to be completed before reevaluation occurs Activating the Pause feature will prevent an unnecessary slowdown in processing changes due to continuous reevaluation of all facility spaces When data entry is completed click on the Resume button Pause becomes Resume when selected reevaluation will begin automatically 2 8 1 Types Of Reevaluation 1 Automatic Reevaluation 1 1 Triggered when any record is added modified or deleted for a building or room in a facility 2 Manual Manipulation of Reevaluation Status 2 1 Pause Reevaluation 2 1 1 From a facility record 2 1 2 Click on the checkbox Pause Reevaluation on the Facility Details screen ES Current Faci 1 LAFAYETTE SENIOR HIG St f PISH User Manual Facility Sooreh Facies Add Facit Parcel Search Parcels Ags Parcet Budin 5 Pi am ies Madar LAFAYETTE SENIPR HIGH As Dussing Facatysumc A STANDARD ACHOOL x Ro
59. al Project For the purpose of 9 a Art XII of the State Constitution as amended means sums of money appropriated from the Public Education Capital Outlay and Debt Service Trust Fund to the state system of public education and other educational agencies as authorized by the Legislature Core Facilities The media center administration cafeteria toilet facilities and circulation space of an educational plant Educational Facilities The buildings and equipment structures and special educational use areas that are built installed or established to serve primarily the educational purposes and secondarily the social and recreational purposes as authorized by the Florida Statutes and approved by boards Educational Plant Comprises the educational facilities site and site improvements necessary to accommodate students faculty administrators staff and the activities of the educational program of each plant Page 83 of 105 FISH Users Manual 2010 gt Educational Plant Survey A systematic study of present educational and ancillary plants and the determination of future needs to provide an appropriate educational program and services for each student gt Fixed Capital Outlay Capital expenditures for land new buildings additions to buildings replacement of buildings and remodeling of real property that materially extends its useful life or materially improves or changes its functional use gt Maintenance and Repair The
60. as 3 Se Faciities tw FISH Pen bowve i2 uns iz Schoo Land mvantory Intercom 1 TWO WAY COMPLETE i Level Of Saraco SSS Student Station Summary Lighting Type 5 mi SHIELDED FLORESCENT if 5 Management Reports Light Adequate 1 ADEQUATE Dosign Specticaions cal Age Report Public Phone 2 PARTIAL SYSTEM ia Space Repot Vertiiaton adequate 1 ADEQUATE Routine Data Request i Onmaristrse Snapenee Fiat Fio Stories 1 Basement Leveis 0 Yes Constucted 1961 Year Modtog Year Demotisned Comments SSS Add comment Save Reset View Report Remove Add Rooms Edit Sherer info 2 2 1 1 Click on the Add Rooms button Page 64 of 105 FISH Users Manual 2010 E FISH User Manual Facility Add Room Search Facing Add Facti J Parcel Searcn Parcels Room Number Ada Parcet 8 Budding piaia Search Bunangs DCA Number acc Ruecing 5 Room Search Rooms Condition Aga Room Reports yaaa 5 Update Reports Actual Use Focatty Upate Ropon Parcal Update Report Bt Fetlding Update Report Floor Cover 5 CARPET o Room Update Repor Commonly Used Reports FiseeLeeaton 01 1ST FLOOR iS Agency Facies Summary Agency Uae Summary Year Consvucted 2009 Faciities tm FISH School Land inventory Level Ot Serica Student Station Summary S Management Reports Dasign Specitcatons ge Raport Yea Demo shad Studeni Stators Space Report
61. as occurred for 20 minutes You need only click on the Continue link and login again to go back to working on EFIS programs Any system error you encounter will automatically notify EFIS administrators and identify the problem For most errors the EFIS notice will give you contact information to report the issue to someone in OEF When reporting an error to OEF we recommend that you do a screen snapshot of the error message and include the image in the E mail the image helps us to more quickly resolve a problem The following are examples of common access issues and errors 1 Session timeout mp Page v OP Toos 5 2 We PR Bsession Timeout You have reached this page either because your session has expired or because you attempted to access a page from an invalid location This can sometimes be caused by attempting to directly navigate to a page within the system without using the navigation tree links i e via use of a Favorites link or by use of your browser s Back button To avoid seeing this massage in the future always enter the system via the main starting screen and use the links provided on each page to navigate rather than using Favorites or the Back button Continue to the main starting screen 2 Unrecoverable error EPa Tose 7 5 2 a A ao f _Untecoversdie Error An unrecoverable error has occurred within the EFIS system and bean logged Any data that was not completely s
62. ateneceesaseneceesaeets 42 3 3 UPDATE ANIEXISTING PARCEL siiscese6s5 gsccescoccesces aces acces E E ea ecee Pah Caves E eae Waa weve 43 3 4 DELETE A PARCEL sceieds scicsss svevecsusxcdecstcveceeetcvcessss svesscsdcs E Aa es EE NNI cd deve deduce EEE E EE OE E E F E EF EOE e ae 43 3 4 1 Delete A Parcel That Has No BuildingS ccccccccsscsscssesessceseescssessesseseescesesecssesscsesencssesecasesscsseaeeecssesecasesscaeeaseeeeaees 43 3 4 2 Delete A Parcel That Has BuildingS c cccccecssccscssscscsscsccssessceessccscsscescssesccscsseesensceccssesecasesecaesaeeeensesecasesecaesaeeeenaess 43 3 S RECOVER A DELETED PARCEL a E a a a A A a n ie 43 Page 2 of 105 FISH Users Manual 2010 4 BUTEDING IN FORMATION sisssssscossassossvstnccesonsssssonssusensseesesssesteeseasnssedseassusctesondusneesSoesonensss sonssescbosendusisesssonsaese sien 44 GENERAL BUILDING INFORMATION caviseccicrindivecscsccedtotetceshes E E A ENE EEE E e cesbsets ocephanvars ser E V EA VEE 44 AA BUILDING SEARCH EE EEE EE E E EEE 45 4 1 1 B ildi g D t il siar N A A RAAT A ss 45 4 1 2 Building Number ses iccccess cosseces a ns A N E E EEE A A AS betes Aa SEa EEEE EEEE e eria 46 4 1 3 Building Owner Code cccccccssesessescscsesessescscssesssssscssssesscesssssssesesecsessesesecsessesesssecsesseassecsesscsesececsenseaseecsescaeseeecaes 46 4 1 4 Building Year Of GCONStHUCTION A ond 47 4 1 5 Type Of Structural Composition COE
63. aved to the database prior to this error has been lost It is recommended that you close this browser window and start the applcat houk you see this screen again please contact Sandra Keen Sandra Keengtoce org 850 245 9284 or Charles Wooten cna Recce org 850 245 9299 3 EFIS application error 5 We A A The resource cannot be found N 2P G Took Server Error in EFIS Application The resource cannot be found Description HTTP 404 The resource you are looking for or one of Rs dependencies could have been removed had its name changed or is temporarily unavailable Please review the following URL and make sure that It ts spelled correctly Requested URL efs Eror aspx NOTE Before notifying OEF about a system error close the Microsoft Internet Explorer web browser open a new web page then attempt to access EFIS again If the problem is repeated do a screen snapshot of the error notice and send it to OEF Page 15 of 105 FISH Users Manual 2010 2 FACILITY INFORMATION Only facilities contained in FISH are eligible to generate capital outlay FTE COFTE funds Certain district programs may use rental space churches HRS facilities hospitals jails or even existing schools in evening hours and report FTE for operational purposes However the Office of Educational Facilities OEF will not assign facility numbers to these programs because they are not eligible to earn COFTE The Bureau of Educat
64. avigation tree 1 2 2 Select a Start Date and an End Date 1 2 3 Click on the View Report button 1 2 3 1 To discard report 1 2 3 1 1 Click on the browser back arrow 1 2 3 2 To save report 1 2 3 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 2 3 2 2 Click on the Export link 1 2 3 2 3 Click Open or Save 1 2 3 3 Select file name and location to save report 1 3 Building Update Report 1 3 1 Click on the Building Update Report link in the navigation tree 1 3 2 Select a Start Date and an End Date 1 3 3 Select all filter criteria 1 3 4 Click on the View Report button 1 3 4 1 To discard report 1 3 4 1 1 Click on the browser back arrow 1 3 4 2 To save report 1 3 4 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 3 4 2 2 Click on the Export link Page 75 of 105 FISH Users Manual 2010 1 3 4 2 3 Click Open or Save 1 3 4 3 Select file name and location to save report 1 4 Room Update Report 1 4 1 Click on the Room Update Report link in the navigation tree 1 4 2 Select a Start Date and an End Date 1 4 3 Select all filter criteria 1 4 4 Click on the View Report button 1 4 4 1 To discard report 1 4 4 1 1 Click on the browser back arrow 1 4 4 2 To save report 1 4 4 2 1 Select a format type e g Acrobat PDF file from the dro
65. be assigned space numbers prorated to the total NSF for the assignable areas When the total NSF of the building is accounted for it will not be necessary to change FISH each time the interior walls are moved this procedure is not intended for large classrooms or a room that is simply divided by sliding accordion type partitions A Open plan instruction areas 1 Student stations Space design codes 030 031 032 65 of NSF 2 Interior circulation Space design code 700 25 of NSF 3 Teacher planning Space design code 315 5 of NSF 4 Storage Space design code 810 5 of NSF Example for a 5 000 NSF space in an elementary school assign 3 250 NSF to design code 030 1 250 NSF to design code 700 250 NSF to design code 315 and 250 NSF to design code 810 eg Room NSF Design 001 3 250 030 001A 1 250 700 001B 250 315 001C 250 810 B Space used primarily for administration 1 Offices Space design code 317 70 of NSF 2 Interior circulation Space design code 700 25 of NSF 3 Storage Space design code 308 5 of NSF Page 59 of 105 FISH Users Manual 2010 Example for a 3 000 NSF space in an administrative complex assign 2 100 NSF to design code 317 750 NSF to design code 700 and 150 NSF to design code 308 e g Room NSF Design 001 2 100 317 001A 750 700 001B 150 308 NOTE All covered walkways at a school may be reported in aggregate as one space covered walkways should be measured based on the actual floor
66. bination of prefix and numbers ar unique to all individual instructional units and cannot be reused Small rooms such as storage restrooms and teacher planning that Room Number Room Name DCA Number Be 033224 Conamon 1 SATISFACT S Dosign Code 1 PRIMARY CLASSRISQI Actual yso NIA Not Applicable K 3 s Reports Actual Use Descnoton 5 CARPET Fise Lecabon 01 1ST FLOOR Year Lodet Net Sq Feet Add comment District Fiat Fie Reset View Report Remove Relocate Edit Record s When adding a room that requires a DCA insignia choose the insignia prefix from the dropdown list The DCA insignia prefixes are Prefix Description E Educational II B New noncombustible typically units constructed after 2002 IV Old noncombustible when all existing DCA labels are used up IV will become II B IV E Old noncombustible educational MB Manufactured building MBE Manufactured building educational old type V amp VI wood RMB Recertified manufactured building RMBE Recertified manufactured building educational NOTE Department of Community Affairs DCA insignia requirements for relocatable and modular facilities 553 415 13 F S states As of July 1 2001 all newly constructed factory built school buildings shall bear a label DCA insignia As of July 1 2002 existing factory built school buildings and manufactured buildings use
67. button 3 Click on the checkbox next to the desired record s 3 1 Click on the Edit Record s button Page 56 of 105 FISH Users Manual 2010 3 1 1 Use the dropdown list to navigate to room records in the selection FISH User Manual Q01A Room Number 001A Facility Org LAFAY 002 Room Number 002 eause Parcek 2811 EAST M I Building 29 Bu dog N Soarch Faciines 002A Room Number 002A ha Facility AEE 0S Room Number 003 EEE Parcel RAAG 003A Room Number 003A Search Parcels Acs Parcel Room Name Room Number 001 Buding a Sanch Buildings DCA Number NB 033224 Ags Bu cing Room seach Rooms eee eS aaa Reem Design Code wil Reports z ry a Update Reports Actual Use N A Not Applicable P Facilty Update Report Actual Use Description Parcel Update Ropon Braiding Update Repon Pion cover lt 5 CARPET E Room Update Rapet Pisce Location Ot 1ST FLOOR Commonly Used Reports F Satan recone 2005 rex manes facies im NSH Yax Damalisnad Net Sq Fest 784 School Land inventory Student Staons 18 Automated reevaluation will calculate the student station count for this design code Level Of Serace Stucgnt Station Summary Management Reports Comments Design Soectestoos ae heme Add comment Space Report s Routine Data Request Ditet FtS Save Reset View Report Remove Relocate Smacshot Flat File anaes Ft Recor NOTE To conserv
68. cannot disassociate all parcels from the facility When parcels are associated to facilities you may check the boxes next to any parcel records and disassociate them by clicking the Remove button only applies to vacant parcels parcels with buildings cannot be disassociated however a parcel can be reassigned to another facility if it is not the only parcel assigned to a facility with buildings and rooms 2 5 Delete A Facility When a facility is deleted the parcel s associated to the facility must be removed from FISH or assigned to another facility To delete a facility record from the system a wizard a computer linking system that simplifies a complicated process is used to reduce all of the sometimes complicated steps involved Clicking on the Remove button will launch the wizard PSH Us Facility Facit Number Facaity Name New Jementary Fracity Suf A Primary Use Capital Outay DOE approved survey recommendation Sranan Ooae DOE approved survey recommendation Mainam Oraa DOE anproved survey recommendation Cerais 09 11 44 Room Update Report Buney Commonly Used Reports nary pm OR ENot survey recommended OR prewous EFIS system survey version DOE valaan Pause Reevaluation Comments Sose Repon Savo Reset View Ropon Remove Routine Data Request j eee District Fiat Fee Snapshot lat Fide Edit Record s Associate Parcels Associate
69. cate Parcel Create an associ Enter a Parcel nu tion by searching for a parcel ber and click the Search button Organization Parcel Number Pi bfai arcel Address Update Reports City Facit Upgate Report P cal Update Ropon Quilding Update Repot City Facility MAIN STREET MAYO None HIGHWAY 27 MAYO None HIGHWAY 27 MAYO None 160 NE HORNET DRIVE MAYO LAFAYETTE SENIOR HIGH 811 EAST MAIN STREET MAYO LAFAYETTE ELEMENTARY 160 NE HORNET DRIVE MAYO ADULT EDUCATION PROGRAM Seace Repon Routine Data Request District Fiat Fee Snapshot Flat Fie 2 1 Click on the Search button you can see all parcels by omitting all search criteria and just click on Currently Associated Parcel 3 Click on the Sel ct link that appears in the right most cell of the grid row containing the parcel to add a building vacant parcels that are not assigned to a facility are grayed out and cannot be selected Page 48 of 105 FISH Users Manual 2010 E FISH User Manual Facility Org 34 LAFAYETTE Facility LAFAYETTE pause Pareek 2 811 EASTM Saach Facies eta Step 1 Choose Parcel Parcel Search Parcels aga Parcet Pat Prei a Building Locate Parcel Saach T Create an association by searching for a parcel Room Enter a Parcel number and click the Search button Search Rooms are 1 UTY T prepis Organization i LAFAYETTE COUNTY SCHOOL ICT s Reports Par
70. ce z Smucontstatonsummay Edt Record s vanagomoni Repos SEN ee To search for a parcel s 1 Click on the Search Parcels link iy the navigation tree To see all parcels in the district click On the Search buttgn without enteriag_any search criteria 3 To see all parcels assigned to a facility eMter the facility name or nuynber then click an the Search button 4 To view information about a specific parcel clickion the Parcel Report link or click on the checkbox beside the parcel number then click on the Edit Record s button to display the information on screen 5 Use the dropdown list to navigate to parcel records in the selection t EFIS Home 1 el 1 160 NE HORNET DRIVE gt gt 2 Details eer emocia Ede Plie lt FISH 160 NE HORNET DRIVE 7 FISH User Maras 2 811 EAST MAIN STREET Facility Org S4PLAFAYES 160 NE HORNET DRIVE lellty 1 LAFAYETTE SENIOR HIGH sse Sear Faites 4 435 NE CRAWFORD STREET Ady Facitty D 10 363 NE CRAWFORD STREET s Parcel akii Parcel Number This number is Automatically generated Ag Parcel Sron Asaeons 160 NE HORNET DRIVE 3 Building Che Search Butiongs ms MAYO Age Bicing State FL Room ap 92066 Search Rooma Aga Room se rrhent O1 Of 1938 3 3 Repons Acreage 23 00 Update Reports NVAO pseu 1 INCLUDED WITH SITE Parcel Update Report Duiding Update Repon uiing Pua B COMBINATION OF 1 7 Room Upsate Repert Drange E a Co
71. cel Number u Updele Reports Parcel Address Facity Upeate Report Parcal Update Report Braiding Update Report Soarch Room Update Repod i Commonly Used Reports peme City Facility a AGANG Facilites Summary piriga MAIN STREET MAYO None Faciines inv FISH 12 HIGHWAY 27 MAYO None Sane Lane resto 13 HIGHWAY 27 MAYO None Level Of Serice 7 SStugent Staton Summary 1 160 NE HORNET DRIVE MAYO LAFAYETTE SENIOR HIGH Seg 5 Management Reports 2 811 EAST MAIN STREET MAYO LAFAYETTE ELEMENTARY Select Cision Speetcatene 3 160 NE HORNET DRIVE MAYO ADULT EDUCATION PROGRAM Select Age Repon r E a Sore Repon Routine Data Request Distict Fiat Fee Snapshot Flat Fite Currently Associated Parcel Parcel Number 2 3 1 The parcel information will di ithe bottom section 3 2 Click on the Next button pO FISH User Marsal j Facility Search F acabes Fa es ahaa Step 2 Building Details Search Parcels Ado Parcel a Buliding Search Dutignss Ade Balaing Saar Rooms F actity Update Report Parcal Update Report Building Update Repon Room Update Report Commonty Used Reports agong Facilites Summar Agency Une Summary i Heat Casaotr Faciities ww FISH Schoo Land inventory i Lovet Of Saraca Host Source Student Staton Summary 3 Management Reports princon Design Specticatons Uahting Tree O NONE 0 NONE Age Repon Space Repon beams Rae gt s Routine Data Request Public Prone Di
72. chool or district and should remain unchanged unless a remodeling project alters the existing configuration that would require a renumbering to make the buildings room number scheme logical NOTE Certain data fields have unique requirements and relationships to other data fields 5 1 Room Search The Search Rooms screen allows you to select rooms by design code by condition year constructed rooms in one building rooms in multiple buildings and rooms on multiple facilities based on the selection criteria To search for rooms Ea ni FISH Se Roon User wooten Et Fila FISH FISH Search Room EER FISH Usar Manual Facilty copie geal Organization Faciity Name Facility Number siaing Parcel Number Samon Bulketngs Building Number Room Number Room Name Year Constructed Year Modified Structure Type Floor Location ocatable A relocatable or portable building None Baiting Update Rody dne None None None Patch Humber tacan Mare Room Report mmary 3 Management Reports 29 LAFAYETTE ELEMENTARY Room Repot real Room Nimbor 001A 29 LAFAYETTE ELEMENTARY Sanm iai Space Raport oom Nfmber 002 29 LAFAYETTE ELEMENTARY Baom Repat Routine Data Request Room Number 002A 29 LAFAYETTE ELEMENTARY Distt Mat Poe Snapshot Flat Fle born N mber 003 29 LAFAYETTE ELEMENTARY LAFAYETTE ELEMENTARY 2 Enter the desired search criteria 2 1 Click on earch
73. cility a district user cannot dis D value erftered will be validated against the MSID table Click on the Search Facilities node in the navigation tree Enter the search criteria Choose the desired facility using the checkboxes Click on the Associate Master Schools button 4 1 Click on the Show Available button 4 1 1 Click on the checkbox next to the desired MSID 4 2 Click on the Add button AWNP Page 24 of 105 FISH Users Manual 2010 2 2 2 Disassociate MSIDs From An Existing Facility A facility must have at least one MSID associated with it you cannot have a facility record with no MSID associations The MSID is used to determine FTE reporting at a facility and is also considered when calculating COFTE Once an MSID is associated with a facility a district user cannot remove the association this feature is a safeguard to protect the determination of FTE that is eligible for counting as COFTE and to track the MSID assignments to facilities You may set an MSID as inactive and that will remove it from being considered for COFTE at the facility setting the MSID as inactive will move the MSID to the list of available MSIDs so that it can be assigned to another facility however the MSID history will remain with the facility as an inactive record FISH maintains a complete history of MSIDs assigned to facilities for tracking purposes If you create a wrong association contact OEF for disassociating MSIDs
74. d as classrooms and not bearing such label DCA insignia shall not be used as classrooms pursuant to 1013 20 The standards for relocatables used as classrooms are explained in 1013 20 1 F S Relocatables that fail to meet the standards may not be used as classrooms shall not be Page 52 of 105 FISH Users Manual 2010 reported as providing satisfactory student stations in the Florida Inventory of School Houses FISH 4 5 Shelter Data Shelter criteria are established in 252 385 F S The statute requires that a shelter facility have a minimum of 2 000 square feet of net usable floor area the net usable floor area can be in a single room or a combination of rooms each having a minimum of 400 square feet of net usable floor area Each shelter space for capacity determination requires 20 square feet per space 1013 372 F S requires public schools to include appropriate public shelter design criteria NOTE Shelter data does not apply to relocatable or modular construction 4 5 1 Add Or Modify Building Shelter Information To record shelter information 1 Click on the Search Building node in the navigation tree Enter the desired search criteria 3 Click on the checkbox next to the desired record s 3 1 Click on the Edit Record s button 3 1 1 A screen will display with all records based on your selection criteria Y z 18 Building Number 00018 z FISH Is mos gde Pae
75. d from the approved educational plant survey Page 84 of 105 FISH Users Manual 2010 users must report all other information You should verify all entries including those automatically populated for accuracy 8 3 Calendar Icons All date fields have a calendar icon that when clicked will display an interactive calendar The calendar icon can be used to select dates or the date fields will accept manually entered dates ERS Home Current Facility 1 LAFAYETTE SENIORIHIGH FISH Facility Details bear cio a Ee FISH User Manual s Facility Search Faciities Ade Facility Facitity Details s Parcel Orgumeatont Search Parcels ASS Parcel Facility Number Budding Factity Name boardi Guidhis a LAFAYETTE SENIORJHIGH aca Busing Facit Sufi lt A STANDARD SCHDOL Room P Suar Rooms Ear t Age Reem Capital Outsy a Roports i Update Reports fe Facilty Upeate Report Maire Grace Parcel Update Repon m Rutlding Update Repon Sec tse it Room Update Repor Tey ae Commonly Used Reports iSelect Slaves Agancy Facilites Summary DOE Validator f la Agency Use Summary 3 mm12345 commen susanes Pause Reevaluation baer 2 20212223242526 2728293031 1 2 Student Staton Summary Comments 746678 Management Reports Today Design Specticasans Add comment Age Report Space Report Vi atosi Ona Roques See Reset View Report Reno Dintict Feat Fea iid Edit Record s Associate Parcels Ass
76. dd more rooms to the building proceed to step 6 2 1 6 2 1 Click on the Add Room link in the navigation tree 6 2 2 Enter the facility and or parcel number and click on the Search button 6 2 3 Click on the Select link the rightmost position returned from the search 6 2 4 Click on the Next button 6 2 5 Enter the building number or accept the value supplied by the system and all required building details 6 2 6 Click on the Next button 6 2 7 Enter the room number and all required room details 6 2 8 Click on the Finish button NOTE The process from step 6 2 1 through 6 2 8 only adds one room at a time if you want to add multiple rooms to a building follow the procedure from step 6 2 9 through 6 3 6 2 9 Click on the Search Building link in the navigation tree 6 2 10 Enter the facility and or parcel number and click on the Search button 6 2 11 Click on the checkbox beside the building number 6 2 12 Click on the Edit Record s button 6 2 13 Click on the Add Rooms button 6 2 13 1 Enter the required room data and then click on the Add button 6 2 13 1 1 Repeat until all rooms are added 6 3 Click on the Finish button 7 Verify that the only parcels associated with the new facility are those selected 8 Verify that only MSIDs associated with the facility are those selected Page 28 of 105 FISH Users Manual 2010 9 Verify that building s associated with th
77. deletion action occurs records are transferred to history files and are archived Typically these records are not restored to active use from the archived data Contact OEF if records were removed deleted in error Page 74 of 105 FISH Users Manual 2010 6 REPORTS FISH has several reports that are available to help manage the facilities inventory information needs of districts Some reports because of the size and volume of behind the scene processes may take several seconds to produce Other reports generally run very quickly After a report is generated there are multiple options for the reports you can export them to Excel and then add your own formulas to analyze the data you can save them as PDF files that cannot be edited or you can review the reports on line and then cancel them 6 1 Update Reports 1 1 Facility Update Report 1 1 1 Click on the Facility Update Report link in the navigation tree 1 1 2 Select a Start Date and an End Date 1 1 3 Click on the View Report button 1 1 3 1 To discard report 1 1 3 1 1 Click on the browser back arrow 1 1 3 2 To save report 1 1 3 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 1 3 2 2 Click on the Export link 1 1 3 2 3 Click Open or Save 1 1 3 3 Select file name and location to save report 1 2 Parcel Update Report 1 2 1 Click on the Parcel Update Report link in the n
78. des Alcoves or recesses are not considered separate rooms and should be included in the NSF of the room where such spaces are found Design codes 014 351 and 701 are exceptions to the definition of a room for purposes of space identification in FISH NOTE 1 Mechanical and electrical spaces that are in attics on roofs or beneath floors in crawl spaces enclosures constructed above stages storage areas in warehouses or other areas that are above ground or floor level but not a structural story of the building should not be reported as rooms in FISH NOTE 2 Uncovered patios pole barns equipment sheds that have dirt floors horticulture canopies or plant growing and protection areas that do not have permanently constructed walls roof and floor small wooden ticket booths on athletic fields baseball dugouts and other similar structures should not be reported in FISH SCIENCE DEMONSTRATION CLASSROOM An instructional area designed or provided with special built in equipment for teacher demonstrations to provide learning activities involving scientific experimentation and other experiences Generally there is no student experiment equipment in this type classroom SCIENCE LABORATORY An instructional area designed or provided with special built in equipment for student participation in learning activities involving scientific experimentation and other experiences Examples include chemistry biology and physics laboratories Page 92 of 1
79. ding from the building dropdown list 6 2 Enter new building number 6 2 1 Click on the Move button 6 2 1 1 Use the dropdown list to select the next record to move 6 2 1 1 1 Repeat until all rooms are moved NOTE You can pause the reevaluation for both the sending and receiving facilities this will make moving multiple rooms much faster Remember to click on Resume Pause becomes Resume when clicked to cancel the pause and trigger the reevaluation you will need to do this on both the sending and receiving facilities 7 Verify that the building and room s data is correct 7 1 From the original site 7 2 At the receiving site 7 2 1 Verify that all rooms inside the relocatable restrooms storage etc were moved 5 4 3 Transfer A Relocatable Without A DCA Insignia Department of Community Affairs DCA insignia requirements for relocatable and modular facilities 553 415 13 F S states all factory built school buildings shall bear a label DCA insignial Relocatables in the inventory without DCA insignia cannot be moved to another facility in FISH FISH FSH User Manusi Error 5 Facility Rooms must have DCA Numbers in order to be relocated Sewon t acinus Ags Faot Parcel Search Parcels Facilities Aas Paces Building Buildings Search Bullatege aaa Butang New Building s Parcet Room Soarch Rooms New Building s Number Ags Reem Reports OCA Number Update Reports
80. e FAGILITY SEARCH in rio hern Ee EEES RAEES IO EO EROR ENEE EERE E TEER EA EOE EEE EEEE NEEESE 16 2 421 e EA DIA 10 EERE EEE RARE EE EE A ANES E E EEEN E E A E E ea EA EA 17 2 1 1a Capital Outlay Classification COC ccccccccsssssssscscssssesscscscsesesscscsesesssecssnsesesesecsessesssecsesscsesececsessessecseecseseeecaes 17 2 1 1b Primary Use Of Facility Cod jispera irises ra aED Eoia ionen 19 2 1 1c Grades Programs Recommended For Facility ccccccccscsssssssscscscscssssssssssesesesesesesesececscsesesssssssseseasseseseeecscsescseseees 20 PR Ra o EA CONTAC ISSUCE DYO EESE AO E S REPO OR IR 20 21 Je Vadlida tioN D E e a e a a aae a aSa ae a SE a a e a aanne 20 2 1 1f Facility SUP Code rrara E e A A A ed A EA gate eh ead ed eds 20 2 2 MASTER SCHOOL MSID ASSIGNMENT TO FACILITIES ccscccesssessescecssesesececssssesesecsesssaesesecsesscsesecsessacsesecsesesssecsesscaeeececseaeases 22 2 2 1 Associate MSIDs With An Existing FOCIIity cccccsccccesccscesesscssescessescescssesecssesscseessescssesecasesscsseasescssesecatesecaeeaeeeeeaees 24 2 2 2 Disassociate MSIDs From An Existing Facility cc cccccccccccesesscssesscscescescssesscssesscsesseescssesecssesscsesasescsseeecssesecseeaceeeaees 23 2 3 ADD A NEW FACILITY RECORD TO FISH csccssssssssscssccssesscssscsecssessessscnsecsssenssscnsecssssnsssscesecsassnsseecesecsssensessensecsassnesesensecnaees 26 2 4 UPDATE AN EXISTING FACILITY
81. e i Actual Use Description Floce Cover 15 CARPET l Floor Location 01 1ST FLOOR Year Constuctes 2005 Yes Modne TEE Year Domeonsned Net Sq Feet 784 Snidentststene 18 Automated reevaluation will calculate the student station count for this design code DCA Number ue 033724 Room Number 001 Facilities LAFAYETTE SENIOR HIGH Buildings Parcel 1 Building 29 E Move cancel Select the facili 5 2 1 1 1 Select the where the relocatable is transferring to from the dropdown list ilding from the dropdown list Click on the Move button the move is done immediately and both facilities are reevaluated for student stations and capacity The current record has been queued for reevaluation No changes may be made to this record until the reevaluation process has completed h n 1 8 Seon 1 SATISFAC Room Number 001 033224 TORY 1 PRIMARY CLASSROOM K 3 NA Nol Appicable 5 CARPET it 1ST FLOOR TA Comments Add commorit Save Reset View Rapor eme e oe cc O Page 69 of 105 FISH Users Manual 2010 EIS Home orren Room 001 Room Number 001s S 001 Room Number 001 RSH User Manual s Facility Saaren Fasiten Ags Faciity a Parcel Search Parcels Ags Parcet Bulging Search Buiiaings aapa Ad Dub ng s Room Seach ooma Aca Room Reports s Update
82. e a comment field appears click on the small blue triangle to review the comments to add a comment type information into the Add comment field and click on the Save button A beside a data entry field means the information is required NOTE Do NOT place in Favorites any reports facility parcel building or room pages Attempting to use a favorite link other than to the public access URL is not supported and may cause an error notice 1 1 User Login Anyone who uses EFIS must be an authorized approved user Users may only access the system via the Internet using Microsoft Internet Explorer the minimum version 5 5 will work but version 6 0 or higher is recommended lower versions may work but will not support or engage all features and functionality of the system no other software or hardware is required 1 1 1 Access URL The acronym URL stands for Uniform Resource Locator a URL is an address link or location for a place on the World Wide Web www A URL can be for something as simple as a file or a directory or it can be a reference to something more complex such as a query to a database e g EFIS or to a search engine e g Google The EFIS access URL is https public2 fldoe org EFIS NOTE Place this link in your Favorites for quick and easy access to EFIS Clicking on the EFIS access URL will route you to the EFIS login screen We BEducational Facilities Information S
83. e facility and parcel are correct 9 1 Verify that room s associated with the building s are correct 2 4 Update An Existing Facility Record To update an existing facility record 1 Click on the Search Facilities node in the navigation tree 2 Enter the search criteria 3 Choose the desired facility using the checkboxes 3 1 Click on the Edit Record s button 3 2 Change the value of any editable data field grayed out fields cannot be changed rrent Facility 2 LAFAYETTE ELEMENTARY FISH User Manual a Facility r F Search Facihdes 9 Fact Panty te eeeeeeeCi a Parcel Onenak Search Parcels 403 Parcel Famy Number goo FacatyName LAFAYETTE ELEMENTARY Search Ouildengs Ads Butcing Facaty Sut A STANDARD SCHOOL z Room Primary Use Search Ri eon Casta Over DOE approved survey recommoandation Update Reports aire aes DOE approved survey recommendation Faciity Update Report Maomen Grade DOE approved survey recommendation Parcel Update Report y Dulding update Repot Ceemraet awed a_i 3 Room Update Repot Commonly Used Reports gt Sayer Select Survey OR CNot survey recommended OR previous EFIS system suray version Agancy Factites Summary DOE Vulidaton 5 Agency Use Summary Facies iv PISH School Land invantary Pause Reevaluation Levol Of Gorace Student Staton Summary Comments Management Reports SY Design Seecacasons Add comment Age Report To Save Reset View Rep
84. e system resources search result sets are limited to 100 per query This search screen is designed solely for locating specific records not for searching and browsing an entire inventory 5 1 1 Room Details The Room Details screen shows you all information related to a room and allows you to add review and update room records t Room SF ean Indicates required data AGS Facutty Parcel Search Parcels Ags Parce Room Name Room Number 002 i o cse A POR Nuba 1 8 x 033226 400 Butang Room Condon 1 SATISFACTORY KA pora Desorco e 1 PRIMARY CLASSROOM K 3 a Some data are prepopulated n S Upda Reports sause NA Not Appicabie E with the most common ete aa aa 4 information for that field use the iding Update Repi bd B mee ST tSrtLSon dropdown arrows to change any s Commonly Used Reports t d d t poe ja ara mY YesrConstudsa 2005 Year Modited prepopulate ata Facitmes im FISH Yes Demolished Net Sq Feet 784 oan aca Student Stators 18 Automated reevaluation will calculate the student station count for this design code Student onion Summary Management Repons Comments Desi soeccnene v Age Report Add comment Space Report mR Save Reset Viow Report Remow Rebocaie Smapsnet Fiat Fue ST 5 1 1a Room Number A unique number must be assigned to all spaces in a building An optional suffix may be added for small rooms designed as a service or support area t
85. e to the building 4 1 5 Type Of Structural Composition Code Permanent Buildings Relocatable Buildings Modular Buildings 01 Concrete 05 Relocatable 06 Permanent concrete 02 Steel 07 Permanent metal 03 Wood 08 Permanent other 04 Combination of 01 03 09 Combination of 06 08 10 Reconstructable concrete 11 Reconstructable metal 12 Reconstructable other 13 Combination of 10 12 NOTE 1 Relocatable units can only be recorded as code 05 and TYPE OF EXTERIOR WALL FINISH must be code 08 NOTE 2 Modular buildings can only be recorded as code 06 through 13 and TYPE OF EXTERIOR WALL FINISH must be code 09 Page 47 of 105 FISH Users Manual 2010 4 1 6 Type Of Exterior Wall Finish Code Permanent Buildings Relocatable Buildings Modular Buildings 01 Concrete 08 Relocatable 09 Factory built 02 Brick 03 Hollow block 04 Stucco 05 Wood 06 Combination of 01 05 07 Other NOTE 1 Relocatable units can only be recorded as code 08 and TYPE OF STRUCTURAL COMPOSITION must be code 05 NOTE 2 Modular buildings can only be recorded as code 09 and TYPE OF STRUCTURAL COMPOSITION must be code 06 through 13 4 2 Add A New Building Adding a building requires adding at least one room To add a building 1 Click on the Add Building node in the navigation tree 2 Enter search criteria for the desired parcel Step 1 Choose Parcel Avsociate Parca Lo
86. ec Facilas in FISH YearOomensneg Net Sa Feet 784 School Land Inventory Student Stators 18 Automated reevaluation will calculate the student station count for this design code Level Of Serate Student stanon Summary Management Reports Comments Drsion Sectcanons Y aga Raper Add comment Space Report Routne Data Request 1 oa cuearainas Save Reset View Report Remove Relocate Snapsnot Flat Fdo eS L FH Recon 5 2 Click on the Relocate button Page 71 of 105 FISH Users Manual 2010 FISH FISH User Manual s Facility You wil create a new Building record at the Facility the relocatable ts transferred to After the new Building record ts created please review the new Building record The system assigns Search Faciities default values to some data fields and you may need to change the default values Add Factity To continue enter the needed data below and click the Move button or click the Cancef button to return to the room details screen s Parcel Searen Parcels anme Facilities KERBO SITE Search Quildengs Buildings Create new buiding 144 buang ae Phan New Building s Parcel 16 STATE ROAD 27 aad Room New Building s Number 99 s Reports Update Reports Facilty Up ate Repor Parcel Update Report Building Update Report Room Update Report Commonly Used Renorts DCA Number 8 033226 6 1 Select Create N w Buil
87. ecovered password inbox 2KB 30HPM Ben o Deafin t EFISMonitor TEST Facility recovered Org 4 BRADFORD COUNTY SCHOOL DISTRICT fj Facility 1 BRADFORD SENIOR HIGH xa Inbox 3KB 1 00PM Spam tiasn D A FFSA TEST Parral rormwend Oen A BRENEORN COUNTY SCHOOL MISTRICT I Nin Fanitay N Parat 2 6RI M TEMPIE AVENE hho an 1950 00 Y To view a message click on it NOTE After you recover your password in the E mail from EFlSMonitor we strongly recommend that you immediately logon and then change your password Page 13 of 105 FISH Users Manual 2010 1 3 User Profile Update Sometimes it is necessary to update the information in your user account It is a good practice to change your password on a regular basis to ensure the security of your EFIS user account The Update Account Information screen allows you to revise any profile information All users can change their first name last name E mail address password and the security question and or the security answer Ir 4 BUpdste Account Information gt BY er GTook Update Account Information User Name c u E mail c Phone Last Name w District LA Department District Use Update Profile u E EER To change your secunty information enter your current password then ethor enter a new password new security question answer pair or both Current Password New Password Confirm New Password New Question New Answer Update Security Settings
88. ected membership within desired size range for the type of school 4 Recommended new educational plant An educational plant that is in a period of transition with evidence insufficient to recommend replacement or consolidation and typically new construction is not recommended for this COC Generally this includes 1 Inadequate site and or inadequate building s 2 Declining or static enrollment 3 An educational plant that probably would be recommended for consolidation if not for excessive distance required for student transportation An educational plant that is unsatisfactory in one or more major aspects Generally this includes 1 Inadequate site and or unsatisfactory building s 2 Declining or static enrollment to a level indicating that the needs of students can better and more economically be served at other educational plants 3 Abandoned educational plants not currently housing students NOTE Educational plants assigned a C 3 COC and used to house students should be closed when adequate facilities are available elsewhere Ancillary facility recommended for continued use Generally this includes 1 Adequate site 2 Satisfactory building s 3 Recommended new site and or facilities Ancillary facility is unsatisfactory Generally this includes 1 Inadequate site and or unsatisfactory building s 2 Abandoned facilities not currently being used NOTE Facilities assigned a C 7 COC that are
89. er Manual s Facility Seon Facies 403 Facuty s Parcel Besich Parcels essin Room tiare Room Number 400 z occ OCA Number ADI Buang o op shoe Condition 1 SATISFACTORY Ada Room Design Code 2 INTERMEDIATE MIDDLE CLASSROOM 4 8 si Gin tre Kinin Adual Use N A Not Applicable a Facility Update Report Actual Use Desenption DatangUpeoe payee Aerona 5 CARPET aj Room upase Repa Floor Location Ot 1ST FLOOR Commonly Used Reports a Ts Sees parapen Year Constuces 1991 Yeu Modmec Facies te FISH Yoo Demoiiones Net 9a Feet 820 School Land inventory Student Stations 22 Automated reevaluation will calculate the student station count for this design code Level Of Serata Stusent Station Summary s Management Reports Design Specttcatons Age Report Space Repon Routine Data Request Diptict Flat Fie Smaoenot Flat Fae ces 4 2 Click on the Remove button Page 73 of 105 FISH Users Manual 2010 EFIS Home Pi ASH Usar Manusi s Facility SARIEN F action Ags Faoi Parcel Soarch Parcels Are you sure you want to remove this room FISH User Manual amp Facility Search Facilities Ags Facsity cs Maced You may to the room search paqe The room has been successfully removed 6 Averification notice will display showing that the room has been deleted 6 1 Repeat beginning at Step 3 to delete additional rooms 5 6 Recover A Removed Room s When a removal
90. er s See Appendixes for examples NOTE 1 Property acquired under a short term lease agreement and property with annual leases should not be recorded in the inventory NOTE 2 Buildings should be numbered according to the plot plan and use FISH numbers as recorded in the inventory Floor Plans A floor plan is a schematic drawing of a building drawn to scale The floor plan should identify the agency district county facility name facility number parcel number building number s FISH room space number s net square feet NSF and the primary path of egress for each space in each building All covered walkways attached to a building should be identified on the floor plan See Appendixes for examples NOTE All spaces should be numbered using FISH numbers as recorded in the inventory including store rooms restrooms corridors etc There is no single rule for the placement or display of signage Typically most room identification signage is located on the wall beside the door on the entrance lock side and usually the sign is about 60 inches above the floor Most room identification signage is determined by local decisions however there are some specific signage requirements noted in certain codes and rules for specified types of spaces See also Section 5 1 1a Room Number NOTE 1 Building Types The various kinds of single structures or multiple structures connected to form a complex or creating an annex to a larger building that
91. ers Manual 2010 Building Types Examples BUILDING TYPES Building 2 Building 2 Building 3 u 2 5 ok n Building 1 Building 4 Building 3 2 Campus Plan 1 Finger Plan Page 99 of 105 FISH Users Manual 2010 BUILDING TYPES Building 1 Building 1 3 Compact Plan 4 Modified Compact Plan Page 100 of 105 FISH Users Manual 2010 BUILDING TYPES 5 Courtyard Plan Page 101 of 105 FISH Users Manual 2010 BUILDING TYPES 6 Pavilion Plan Page 102 of 105 FISH Users Manual 2010 BUILDING TYPES Building 97 Building 98 Building 99 lease purchase federally owned agency owned Building 00 lease rent 7 Relocatables Page 103 of 105 FISH Users Manual 2010 BUILDING TYPES Walkway Building 2 Building 3 Ww 2 Q Building 4 Building 5 8 Combination Plan Page 104 of 105 FISH Users Manual 2010 Corridor Loading Examples CORRIDOR LOADING Single Inside Heated Classroom Heated Corridor Double Inside Heated Classroom Heated Heated Classroom Corridor Single Outside Heated Classroom Open Corridor Double Outside Heated Classroom Cold Heated Classroom Corridor No Corridors Heated Classroom Page 105 of 105
92. ess there is a long term 40 years or more use lease agreement or a cooperative joint use agreement that makes the school district the fiscal agent with maintenance responsibilities NOTE 3 An undeveloped parcel may be added to FISH that is not assigned to a facility Page 42 of 105 FISH Users Manual 2010 NOTE 4 For recommended useable acreage details see Guidelines for State Requirements for Educational Facilities 1 4 4 http www fldoe org edfacil odf sref quidelines pd 3 3 Update An Existing Parcel To update any parcel information 1 Click on the Search Parcels link in the navigation tree Enter the desired search criteria 3 Click on the checkbox next to the desired record 3 1 Click on the Edit Record s button 4 Change data as necessary 4 1 Click on the Reset button if any data change is unwanted data will return to its value before the last save 4 1 1 Review the reloaded data 4 2 Click on the Save button 5 Verify the changed data m 3 4 Delete A Parcel When a facility is deleted the parcel s associated to the facility must be either vacated remove all buildings and leave the parcel empty removed from FISH or assigned to another facility To delete a parcel record from FISH that has buildings a wizard a computer linking system that simplifies a complicated process is used to reduce all of the sometimes complicated steps involved 3 4 1 Delete A Parcel That
93. experience difficulty recovering your password contact the Office of Educational Facilities Forgot Your Password Enter your User Name to receive your password User Name Return to login screen 2 1 Click on the Submit button 3 Enter answer to the security question into the textbox marked Answer Password Recovery If you experience difficulty recovering your password contact the Office of Educational Facilities Identity Confirmation Answer the following question to receive your password User Name brian gouin Question First Cat Answer Return to login screen 3 1 Click on the Submit button Page 12 of 105 FISH Users Manual 2010 3 2 A notice containing your password will be sent from EFISMonitor to the E mail address you designated during registration Password Recovery If you experience difficulty recovering your password contact the Office of Educational Facilities Your password has been sent to you Return to login screen 3 3 Access your E mail account that was designated during registration and open the E mail notice from EFISMonitor titled User User Name recovered password to receive your forgotten password We B E SmartZore Communications Center fe gt GY ap as GB tools SmartZone EB New Folder P hew C Get man raam O Y rosna O s Fron G sema foer see Dee _ an DO EFISMonitor TEST User queen toots r
94. finition under SHELTER below EXCEPTIONAL STUDENT EDUCATION CLASSROOM A classroom designed to provide instruction for exceptional students according to specific needs Page 89 of 105 FISH Users Manual 2010 NOTE 1 Special classrooms design code 061 are for EMH SLD VE HI VI and gifted programs Self contained classrooms design code 062 are for TMH EH profoundly handicapped and physically handicapped programs NOTE 2 Pre K ESE classrooms design code 060 are for prekindergarten handicapped programs only NOTE 3 Pre K ESE refers only to any child that is below the age of five 5 years who has a sensory physical mental or emotional condition that significantly affects the attainment of normal developmental achievement as established in State Board of Education Rules 6A 6 03026 6A 6 03027 6A 6 03030 and 6A 6 03031 Florida Administrative Code and has an approved individual education plan IEP or a family support plan developed in accordance with Rules 6A 6 03028 and 6A 6 03029 Florida Administrative Code No other Pre K students are eligible for consideration or counted among eligible students for any Pre K capital outlay facilities services FACILITY NUMBER The unique number assigned to designated school board owned facilities facilities acquired under a lease purchase agreement community joint use facilities in which the school board acts as fiscal agent with maintenance responsibilities and property for whic
95. h a long term 40 years or more use or lease agreement exists and is recommended in an approved district educational plant survey NOTE Education Information and Accountability Services EIAS may assign a unique school number to programs that do not meet facilities definition requirements so that operational funds may be generated based on student assignments to programs that are not eligible to earn COFTE FACTORY BUILT BUILDING OR SCHOOL Also known as manufactured building or modular building A closed structure building assembly or system of subassemblies which may include structural electrical plumbing heating ventilating or other service systems manufactured for installation or erection with or without other specified components as a finished building or as part of a finished building see also definitions under BUILDING above FAMILY AND CONSUMER SERVICES LABORATORY A vocational technical instructional area designed and equipped for a variety of learning activities concerned with orientation and exploration of family and consumer services related occupations the selection fitting construction altering tailoring modeling and care of clothing grooming and personal development the care and guidance of children programs for the aging reupholstering construction of draperies bedspreads slipcovers and other home furnishings selection use care and maintenance of home furnishings and equipment safety instr
96. he correct information EFIS will confirm that you have successfully verified your account rie CO view ravoriws 100S Pep Lars Ae d BEdxationsl Facilites Information S fe e eee Toos Our account has been successfuty verified and submited for approval ou will be contacted shorty regarding activation of your account formation an EFIS systems mcluding user manuats and contact information for support personnel can De found On the OMce of Ceucabenat Faolites heme pane NOTE 1 The district security contact will be notified that access to the district s data has been requested along with the levels of access solicited in the application the district security contact must recommend that OEF approve authorization for access to EFIS before OEF will grant anyone right of entry to district data NOTE 2 The Confirm Login Information screen will take the E mail address provided and encrypt it using the same algorithm that was used to generate the E mail code value An EFIS process will compare the two code values to ensure that they match This matching process guarantees that the person submitting the confirmation request was actually the recipient of the confirmation E mail Page 10 of 105 FISH Users Manual 2010 NOTE 3 If the login credentials match the identification associated with the E mail address that was provided in the confirmation link and the correct password and security answer are entered then the regi
97. ico Student Station Summary Management Reports Comments Osonooacacosono Age Report Add comment Space Report s Routine Data Request f n a Sa Reset View Report Remove Relocate Smsorno Fiat Fio 4 Change the data as desired 4 1 Click on the Reset button if any data change is unwanted data will return to its value before the last save 4 2 If more than one room record was chosen use the dropdown list to navigate to the other room records 4 2 1 Review the reloaded data Click on the Save button Verify the changed data 6 1 The form s may or may not be grayed out due to pending reevaluation nm Page 67 of 105 FISH Users Manual 2010 5 4 Transfer A Relocatable To Another Facility The Transfer Relocatable screen allows you to move room records of transportable spaces from one facility to another This is a useful tool for moving relocatable classrooms from one school site to another without having to delete them from one facility and then add them to another facility NOTE Relocatable classrooms often have teacher planning storage restrooms and other spaces with unique room numbers 5 4 1 Transfer A Relocatable To Another Facility With An Existing Building To transfer a relocatable from one facility to another facility that already has an existing relocatable building FISH RSH User Manual Facility Saaren Faciities pas Pact Organization s Parcel Fac
98. iity Namo Sear Parcels Facility Number Ags Parcel a Busing Parcel Number Search Quildings Building Number Aas Butang Room Number Room Searcn Rooms Faciiny Update RYpon S Relocatable A relocatable or portable building Parcel Update Romy None None Building Update Rep Room Lipame Repo Commonly Used Rely Agency Facies Sumo o None None None None Agency Use Summary Factimas iny FISH School Land Inventory Level Of Serca Student Stadon Summary Management Reports Dosign Speciticatons Age Report Ihahtna Nueriber Lecaiity Name Room Report Room Number 001 Room Number 0014 Room Repon LAFAYETTE ELEMENTARY Room Repon Space Report Room Number 002 LAFAYETTE ELEMENTARY Room gece vets at Room Number 002A LAFAYETTE ELEMENTAR Regmepon Snaps Fat Fe Room Number 003 LAFAYETTE ELEMENTARY Boom Report Room Number 0034 LAFAYETTE ELEMENTARY Boom Ropon Enter oth r spe Click on the S arch button Click on the checkbox next to the desired record s 5 1 Click on the Edit Record s button Uie O oa Page 68 of 105 FISH Users Manual 2010 5 2 1 5 2 1 1 001 Room Number 001 Room Number por Room Name Room Number 001 ocammew NB IE 1033224 Condon gt 11 SATISFACTORY iil Design Code 1 PRIMARY CLASSROOM K 3 KA Actual Use NIA Not Applicabl
99. important not to confuse USE of a space with DESIGN of a space A space may be used according to the unique and changing needs of programs but the actual design of the space should be recorded and remain unchanged in FISH An approved educational plant survey recommendation may change the design of a room s without any structural modification e g if a middle school is recommended to be converted to an elementary school then all middle school design codes may be changed to the appropriate elementary design codes Existing spaces do not always fit the specific criteria of SREF Whenever spaces vary from the standards established EFIS attempts to reconcile the variances based on size and space criteria When no one to one match can be made enter the design code that most closely identifies the space Page 86 of 105 FISH Users Manual 2010 The following general tips should serve as guidelines to assure that spaces are correctly identified in FISH gt Resource rooms both regular and exceptional are generated based on the total number of satisfactory student stations in a school vy Elementary resource rooms are earned based on one resource room per each 150 student stations Resource rooms exceeding the number a school is entitled to have are assigned student stations v Middle junior high and senior high resource rooms are earned based on one resource room per each 250 student stations Resource rooms exceeding the number a school
100. in current use should be closed when adequate facilities are available elsewhere Any district owned facility leased to an entity for use by the lessee for any purpose including educational but is not used by the district during the normal school hours of operation NOTE 1 Facilities assigned a C 9 COC will not generate PECO maintenance funds even when the facility contains satisfactory space NOTE 2 Facilities assigned a C 9 COC are to be counted in the district s inventory of available space and may be considered in the determination of new construction needs NOTE 3 If the COC is 1 2 or 3 the grades programs recommended to be housed for the facility must be a combination of PK KG 01 12 or in certain cases AE VE If the COC is 6 or 7 Page 18 of 105 FISH Users Manual 2010 the grades programs recommended to be housed must be CA CA or DS DS If the COC is 9 the grades programs recommended to be housed must be LS LS 2 1 1b Primary Use Of Facility Code The primary use of a facility for all PK 12 vocational and adult centers is determined annually from FTE data reported by the districts to the Bureau of Education Information and Accountability Services EIAS The primary use of a facility for all other centers is assigned in FISH by the approved educational plant survey for each facility OEF automatically updates school center use codes when COFTE is updated The annual update usually occurs in March or April
101. ion Information and Accountability Services EIAS may assign a unique school number for these programs so that operational funds may be generated based on student assignments to programs that are not eligible to earn COFTE General Facility Information A unique facility number is assigned to all school and ancillary facilities identified in the district s educational plant survey This number is assigned electronically by the automated FISH system to all school board owned facilities facilities acquired under a lease purchase agreement community joint use facilities in which the school board acts as fiscal agent with maintenance responsibilities or any property for which a long term 40 years or more facility use lease agreement exists and is recommended for continued use in the district s educational plant survey 2 1 Facility Search The Search Facilities screen allows you to look for existing facilities using any known information For example if ygu only know one part of a school name you can enter just the information you know in the facility name textbox click on the Search button and all facilities with that information contained anywhere in the name record will be displayed If you don t know any of the information or if you simply want to see everything just click on the Search button without entering any search criteria Search by entering any known data e g facility suffix and everything with
102. ions Utilization Satisfactory Factor Student Type School Percentage x Stations Elementary 100 all Middle amp Junior High 90 all Senior High 70 300 or less 75 301 600 80 601 900 85 901 1200 90 1201 1500 95 1501 and above Combination School 90 all Exceptional Student Centers 100 all Alternative Education Centers 100 all Designated Area Vocational Centers 120 all Designated Adult Centers 150 all Page 88 of 105 FISH Users Manual 2010 NOTE Alternative education centers may assign classrooms the design codes for regular classrooms based on the grade groups housed or use design code 704 for general classroom spaces at the center CLASSROOM An instructional space designed for student occupancy for the purpose of presenting academic subject matter NOTE 1 CORE CURRICULA CLASSROOM Refers to classrooms designed for instruction primarily for classes in mathematics language arts reading science social studies foreign language English for speakers of other languages ESOL exceptional student education ESE and courses taught in traditional self contained elementary school classrooms Core curricula classrooms is limited in meaning and used for the sole purpose of designating classrooms that are subject to the maximum class size requirements established in 1 Article IX of the State Constitution NOTE 2 EXTRACURRICULAR CLASSROOM Refers to all classrooms that are not defined as core curricula clas
103. itted We B Ee Acationsl Facilities Information S fh D ap Jk Gow You must login before using this system Log In User Nama Password Beaistor for a naw account Forgotten password 4 6 Access your E mail account that was designated during registration NOTE An E mail from EFlSMonitor with an EFIS encrypted verification link will be sent to the E mail address provided by the user The link will direct the registrant to a confirmation page that is automatically populated with the user name and security question After verification the request will be available for DOE approval We Be SmartZone Communications Center m D am dF Calendar Preferences Address Book ED hew Folder Flew v G Getmail amp y 5 View v 1 250122 Q Yv Foders Ol From G Subject Foer Size Date es O EFISMonitor TEST Email verification for Queen Toots Inbox 3KB 10 14AM B Dratts 1 O Amazon com Amazon Kindle DX with Global Wireless Now Shipping Inbox 26 KB 7 43 AM a O amp Comcast Check Your Settings We ve updated our on screen guide Inbox 8KB Jan20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT jj Facility 7 BRADFORD UNION VOCATIO Inbox 3KB Jan 20 EFISMonitor TEST Survey 3 Version 1 Approved Org 4 BRADFORD COUNTY SCHOOL DISTRICT Inbox 2KB Jan 20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD
104. ity To see only the MSIDs that can be assigned to new or FISH Associate Master Schools Spe eee lt co wz 4 f ig hing for the MSID d click the Search button age Room Reports Update Reports Facility Update Report Check the MSIDs to be associated Then click the Add button Room R apon Commonly Used Reports 3818 OPPORTUNITY SCHOLARSHIP SCHOOL OF ENROLLMENT O 7001 LAFAYETTE VIRTUAL SCHOOL 9001 LAFAYETTE COUNTY SUPERINTENDENTS OFFICE xe MIGRANT NON ENROLLED STUDENTS OME EDUCATION PROGRAM STUDENTS X Gurrently Associated m MSID Name MCKAY SCHOLARSHIP SCHOOL OF ENROLLMENT o 3518 Sot Dotaust Set O 9998 HOME EDUCATION PROGRAM STUDENTS Acti I Qreated craves Wooten 9232009 1111 12At Upe x vaatan NPIDOOS 11 4297 A _Edit Record s Associate Parcels Associate Master Schools View CORTRnfo associate the default MSID from the maintained by EIAS and the name When facility The M associated with it wibe returned You can create an association by checkingthe box next to the MSID and clicking the Add he default MSID by clicking the Set Default link to the right of the record you wish to change the Set Inactive link allows you to identify MSIDs that are no longer reporting COFTE at a facility this feature allows you to set the now inactive MSID as an active MSID at another facility To associate MSIDs with facilities pdating an existing fa
105. ity Name elem Search Parcels Facility Number Ads Parcet Baas Parcol Number Search Guildengs Building Number antagna Building Name Room eae ea Year Constructed A Rooen Year Modified a een EF Composition Code 1 CONCRETE lt s i Facility Update Raport Wel Finish Gode None None ae Parcel Update Roport _ Use Code 4 ELEMENTARY i Bwiding Update Repon a conte So Commonly Used Reports Records Returned 6 sad baba m tender Nor T Building Report Facies ine PISH 118 Building Number 00018 LAFAYETTE ELEMENTARY Daang Repon aaa 0 19 Building Number 00019 LAFAYETTE ELEMENTARY euiaing Report Stucent Sabon Summary O21 Building Number 00021 LAFAYETTE ELEMENTARY Suslging Report s Marcosa meae O22 Building Number 00022 LAFAYETTE ELEMENTARY Patang Repon pecs LAFAYETTE ELEMENTARY alana Repot Space Repon f Routine Data Request 4 Click on the checkbox next to the desired record s 4 1 Click on the Edit Record s button 4 1 1 A screen will display all records based on your selection criteria 4 1 1 1 Use the dropdown list to navigate between selected records oi m PISH User Marual Facility Search Fondos Ags Faciny f Budding tee s Parcel tanner Sesh Parcels re gi Ada Parcel Bunang namo Building K DS ELEMENTAR Bunang Use lt ELEMENTARY BS a taa Bema 5 SCHOOL BOARO S Sent noone Wat Componmon g wE Age Roem Exenor val fimon 1 CONCRETE Reports s Update Reports Condor 0
106. ity is recommended to be an instructional facility In order to change the facility suffix you must identify the approved educational plant survey that recommends the appropriate capital outlay classification primary facility use code and the recommended low grade and high grade planned for the facility that are consistent with the facility suffix The facility suffix codes are A Standard School B District Owned Conversion Charter School F Ancillary Facility Page 21 of 105 FISH Users Manual 2010 2 2 Master School MSID Assignment To Facilities The Master School Identification MSID file is maintained by the Department of Education DOE to ensure that we have accurate information on each public school in the state This file contains information for all public PK 12 schools as well as for adult and vocational technical schools operated by district school boards and based on how it is reported the MSID is one of two sources used for determining COFTE the facility number is the other source The MSID number may or may not be assigned to an educational facility the MSID primarily is concerned with identifying instructional programs and not actual facilities A facility may have multiple MSIDs but an MSID cannot have multiple facilities associations in FISH The MSID file is used to edit all records submitted to the Department s Student Staff and Finance Automated Data Base Systems The MSID provides for accou
107. l Land inventory Level Ot Sarata Stugent tabon Summary Room Report Management Reports 29 LAFAYETTE ELEMENTARY Room Repot a e 29 LAFAYETTE ELEMENTARY Room Report Spasa Raport 29 LAFAYETTE ELEMENTARY Room Repon a Routine Data Request 29 LAFAYETTE ELEMENTARY Roan Reson Distist Plat Poe Snapshot Flat Fio 29 LAFAYETTE ELEMENTARY Boom Report 29 LAFAYETTE ELEMENTARY Room Rapan 3 Click on the checkbox next to the desired record s 3 1 Click on the Edit Record s button Page 66 of 105 FISH Users Manual 2010 S Current Room 001 Room Number 001 SH Room Details User woo E ry RISH User Manua s Facility Somen Fscthes Add Faciity Room Details Parcel 3 Search Parcois Roe ammo 001 Ags Parcel Room Name Room Number 001 s Busding Search Bulldogs OSATUA NB 033224 Acc Butcing Room A Seue Reems Condon 1 SATISFACTORY B E Aas Room Dosign Code 1 PRIMARY CLASSROOM K 3 wx Reports 3 Update Reports Hearts NA Not Applicable is Facity Update Report Actual Use Descnotion Paseal Update Report Bulging Update Repon Fie Cover 5 CARPET il bariono Fleer Location 01 1ST FLOOR Commonly Used Reports 7 Agancy Factibes Summary Pte PES Year Constructed gt 2005 Your Moditod Facies inv FISH Yes Demetsnec Net Sq Feet 784 Seel Land twenty ShidentStatons 18 Automated reevaluation will calculate the student staten count for this design code Level Ot Son
108. le building RSH User Manual Facility fean Rooms t SSS Soarch Faciitos A AYETTE COUNTY SCHOOL DISTRIC foa Organization 1 LAFAYET H u Parcel Facility Nama Suar Parcels Facility Number Ags Parcel a Busding Parcel Number Search Buildings Building Number Ads btng Room Number Room Agancy Use Summaty Festina in FISH Sehool Land inventory Level Of Service map hiya Desking Hami Cecily Marr Room Report Management Reports Room Number 001 OA AS Room Number 001A 29 LAFAYETTE ELEMENTARY Room Repo Space Report Room Number 002 LAFAYETTE ELEMENTARY Room Repon 2 res dete a Room Number 002A LAFAYETTE ELEMENTAR Room Repot Sasono Fiat Fe Room Number 003 LAFAYETTE ELEMENTARY Room Report Room Number 003A LAFAYETTE ELEMENTARY Enter oth r spe Click on the Se button voe wm a Parcel Number Soarch Parcels beari por Ad Paicet Room Name Room Number 001 Duiding ma porie baka DCA Number ll B 033224 Add Dut ng s Room ss er g prEN Congaon 1 SATISFACTORY i xl Aga Room Design Code 1 PRIMARY CLASSROOM K 3 is Reports a Update Reports Actual Use NA Not Applicable Faculty Upate Report Actual Use Description Parcel Update Report Building UodateRepon FIRST Coar Hee PET il Roomupaserepot f Frcertecaton O1 1ST FLOOR Commonly Used Reports gt epee Agency Faontes Summary A prentety vn Year Constuctes 2005 Year Modm
109. mmonly Used Reports ES nao Tt A Agency Facies Summary Fire Code 8 8 x Agency Use Summar Lengsespa Facies tw FISH b ee 1 DEVELOPED s Schoo Land inventory Owner 5 SCHOOL BOARD X SERES Lease Erpestor j Stugent Station Summary Ul l pe 3 Managemen Reports Parking 1 DEVELOPED Design Specticatons Age Repon papane 0 NO PARK PUBLIC ACC w Space Ropon Potce Routine Data Request cy ai District Fiat Fite Semage 1 PUBLIC Snapshot Flat File Water Source 1 PUBLIC Z Comments y Add comment Page 40 of 105 FISH Users Manual 2010 NOTE To conserve system resources search result sets are limited to 100 per query This search screen is designed solely for locating specific records not for searching and browsing an entire inventory 3 1 2 Parcel Details The Parcel Details screen shows you all information related to a parcel and allows you to add review and update parcel records siS ta FISH User Marsal Facility Search Facanes Age Faciny s Parcel Search Parcels Aga Parcet Building Search Dundaga Age Bulging Room Search Rooms aga Room Reports Update Reports Facilty Update Report Parcel Update Report Hurting Update Report Room Upeate Raper 5 Commonty Used Reports Agency f actines Summary Agency Use Summary Faciles tv FISH Schoo Land inventory Lovet Ot Serica Student Stabon Surrenaty Management Reports Design Speomeasions Age Report
110. nadequate Space Generally means that the size of space is not appropriate sufficient suitable or lacks ability to meet the fitting requirements for instruction or instructional support such as small classrooms or insufficient acreage for a site Inadequacy may be a condition brought on by changing standards or increased enrollment causing overuse thereby resulting in undersized or unsuitable circumstances NOTE Inadequate space is typically a designation for an entire facility not just a building or room however there are circumstances when some but not all rooms in a building will be classified as inadequate A space or building may be structurally sound satisfactory and still be inadequate 8 1c General Definitions gt Ancillary Plant Comprises the building site and site improvements necessary to provide such facilities as vehicle maintenance warehouses maintenance or administrative buildings necessary to provide support services to an educational program ancillary plants are not appropriate for the normal student occupancy and assignment of instructional programs Auxiliary Facility The spaces located at educational plants which are not designed for student occupancy Board A public school board a community college board of trustees and the Board of Trustees for the Florida School for the Deaf and the Blind The term board does not include the State Board of Education or the university boards of trustees Capit
111. nish button to complete this operation buildings and rooms Abs Facility Parcel Search Parcels Page 32 of 105 FISH Users Manual 2010 2 5 1 Remove An Existing Facility 1 Click on the Search Facilities link that appears in the navigation tree 2 Enter search criteria 3 Choose the desired facility using the checkboxes 3 1 Click on the Edit Record s button 3 2 Click on the Remove button 4 For each associated parcel perform one of the following actions Remove go to step 4 1 Reassign go to step 4 2 Vacate go to step 4 3 4 1 4 1 1 Click on the Remove button 4 1 1 1 Select the survey number and version number from the dropdown list 4 1 1 1 1 Click on the Next button 4 1 1 1 1 1 NOTE The building Removal Screen will appear once for each building associated with the parcel 4 1 1 1 2 Enter the Year Demolished 4 1 1 1 2 1 Click on the Next button 4 2 To 4 2 1 1 NOTE A system notice will inform you that the parcel along with all buildings and rooms are about to be reassigned to another facility and prompt you to accept the action or cancel the reassignment 4 2 2 Click on the Reassign button 4 2 3 Choose the facility from the dropdown list where the parcel buildings and rooms will transfer to 4 2 3 1 Click on the Next button 4 3 4 3 1 1 NOTE The building Removal Screen will appear once for each building associated with the pa
112. ns Physical education student stations are assigned to gymnasium floors Space design code 111 is for middle and junior high schools and space design code 112 is for senior high schools Total Satisfactory Student Stations Grades 6 8 Grades 9 12 Excluding gymnasiums Assign Assign and band classrooms PE Stations PE Stations 240 or less 40 30 241 820 60 40 821 1080 80 50 1081 1340 120 60 1341 and above 160 70 NOTE A school without a gymnasium will not be assigned physical education student stations Page 93 of 105 FISH Users Manual 2010 Music Education Standard Student Stations Student stations are assigned to design code 076 for band classrooms based on existing satisfactory student stations for middle junior high senior high and combination schools Total Satisfactory Student Stations Excluding gymnasiums Assign and band classrooms Band Stations 240 or less 30 241 820 35 821 1080 40 1081 1340 45 1341 and above 50 NOTE Music student stations for vocal orchestra general music guitar and piano classrooms are calculated based on square footage Only one band classroom will be assigned calculated student stations If multiple band classrooms are reported at a school center each additional occurrence will be treated as design code 078 a general music classroom STUDY HALL An area designed or adapted for housing a group of students engaged in individual study of lessons or assignment
113. nstruction remains unchanged Rooms built under an existing roof should have the same year of construction as the building Rooms that are extensions of an existing building with new roof space should reflect the year of construction when the addition was built NOTE 2 The YEAR MODIFIED should be used to record the most recent date where substantial modifications major remodeling were made to the room 5 2 Adding Rooms Adding room information to FISH has two features one is a simple step that is used when you need to add a single room The second feature has additional steps that allow you to add multiple rooms to a building this is a time saving feature when you have a significant amount of work that needs to be added to FISH Page 61 of 105 FISH Users Manual 2010 5 2 1 Adding A Single Room To add a single room to a building ERIS HOMO e eS aera FGH User Manual s Facility Search Facies aaa Facaity ence Step 1 Choose Building Search Parcels A Ags Porcet Buiting Locate Building Search Buildings 409 butang Organization Room Parcel Number Soarch Rooms heeReen Facility Number s Reports Building Number Update Rophrts Building Name Facey Upeay Repon Parcel UpdatelRopor Se ch Building Updul Report Room Update R oo Facili y Parcel Building Name a Commonly Used Reports LAFA IOR HIGH 1 33 Buikting Number 00033 faled someone ia LAFA IOR HIGH 1 1 Building
114. ntability reporting including annual school grades and adequate yearly progress calculations it is also used for reporting information to the U S Department of Education via the Common Core of Data and Education Data Exchange Network reporting systems and the Consolidated State Performance Report When planning for the opening of a new school the school district must request a school number MSID from DOE Typically the application for a new school number MSID should be made at least a year before the opening of the school to smooth the process of the assignment of a federal school number which occurs following the annual Common Core of Data submission The DOE School Approval Committee meets every other week throughout the year to review applications for MSIDs The general guidelines for MSIDs are gt Aschool MSID should have separate student and staff populations and its own principal gt When a school MSID moves from an old school facility to a new school facility the MSID number from the old school facility should transfer with the student body to the new school facility in order to maintain the ability to track the school s MSID history gt Anew MSID number is assigned when e Anewly formed student body usually resulting from re zoning occupies a new facility e An existing school facility changes its type such as an existing high school being re designated as a middle school FISH imports all MSIDs so that appropria
115. o the main room e g a teacher planning office opening Page 57 of 105 FISH Users Manual 2010 into a classroom a restroom in a primary classroom or a small storage closet in a principal s office The suffix should be an alpha character NOTE 1 There is no single rule for the placement or display of signage Signage is discussed throughout the various facilities code regulations and rules e g Section 423 1 and Chapters 10 and 11 of the Florida Building Code address signage for indemnification and exiting In addition signage is referenced in the American s with Disabilities Act ADA Accessibility Code Fire Marshal s Rule 69A 58 and SREF In summary these rules and regulations require that exit signage must be located at each exit door where non exit doors may be confused for an exit door a No Exit sign must be installed Typically most room identification signage is located on the wall beside the door on the entrance lock side usually the sign is about 60 inches above the floor Signage at covered walkways for identification should be positioned for quick recognition and in a location that will not create a hazard Most room identification signage is created and guided by local decisions and common sense however there are some specific signage requirements noted in certain codes and rules for specified types of spaces NOTE 2 Mechanical and electrical spaces that are in attics on roofs or beneath floors in c
116. oR PON Enter the MSID number and click the Search button a i F District LAFAYETTE COUNTY SCHOOL DISTRICT Search Rooms MSID moe Search Show Available s Update Reports vet ahaa Check the MSIDs to be associated REEMA Then click the Add button Room Upaste Report Commonly Used Reports Agency Faciites Summary O 3518 MCKAY SCHOLARSHIP SCHOOL OF ENROLLMENT eee tn f E 7001 LAFAYETTE VIRTUAL SCHOOL Senol Landimantoy i 9001 LAFAYETTE COUNTY SUPERINTENDENT S OFFICE patia O 9997 MIGRANT NON ENROLLED STUDENTS s Management Reports 9998 HOME EDUCATION PROGRAM STUDENTS Ovnign Specticaons Age Report Add Space Report Routine Data Request Disma Flat roe Sa Snapsnot Flat File Currently Associated o 9001 AN COUNTY SUPERINTENDENTS Dofautt Saa LEE Assoc Pores Associate Maser Soo View COFTE Io NOTE A facility may have multiple MSID numbers however an MSID number cannot be assigned to more than one facility EXCEPTION MSID number 9001 may be assigned to multiple ancillary facilities however no COFTE data can be reported under this generic MSID number Page 23 of 105 FISH Users Manual 2010 2 2 1 Associate MSIDs With An Existing Facility To see all MSIDs in the district click on the Search button on the Associate Master Schools screen all MSIDs will be shown but MSIDs that arg already used will have the checkbox grayed out so that it cannot be selected for assignment to another facil
117. ociata Master Schools View COFTE Info Page 85 of 105 FISH Users Manual 2010 8 4 Navigation Tree Nodes The expandable contractible selection topics on the left side of the first screen displays after successful log on Us OT Search Rooms 7 VA Organization Facdity Name Facility Number Parcel Number Building Number Room Number Room Name Year Consyficted Year Mo4ified gro Type None None v 4 or Location None None x y fall Finish Code None None a j Condition Code None Nonef H Design Code None Noffe Scarch cear Search Ri 2 4 Searen Rooms Ags faoliy Organization Parcel Facility Name Search Parcels Facility Number 2 sins Parcel Number Search Buiktengs Building Number Room Number Room Name Year Constructed Update Raports oer ee Facility Update Report Structure Type None None i Pacal Update Report Floor Location None None Belding Undale Repot f Y Wall Finish Code None None ea room manias Condibon Code None None E a Commonly Used Repprts 4 A Agency Facilites Su Design Code None None gt ancy Uae S p 1 omens Gammel 8 5 Common Mistakes to Avoid Most mistakes occur when recording design codes Errors can usually be avoided by carefully selecting design codes from the section appropriate to the grade organization or the correct ancillary or auxiliary sections of SREF It is very
118. om Search Rooms Rosa wes Capital Ouray bE GOMME s Reports Sie DOE approved survey recommendation Update Reports Minimum DOE Facity Upcate Repon Mamun Grace si d survey recommendation Parcel Update Report DOE approved survey recommendation Dulding Update Report Seetactisowed Room Update Repon Commonly Used Reports Agency Factibes Summary DOE Vanidaton Agency Use Summary _ OR ONot survey recommended OR pravious EFIS system survey 1 version 1 Faolan ine FISH School Land inventory Pause Reevaluaton Levent Of Sorico Student Stahon Summary Comments Management Reports EE Design Specacasons Add comment age Report Space Report Routine Data Pi Save Reset View Report Remove 2 1 3 Click on the Save button Page 36 of 105 FISH Users Manual 2010 2 1 4 From a building record 2 1 4 1 Click Pause on the Building Details screen a urr 18 Building Number 000 niiin FISH User Manual Facility Soarch Faces Ags faalt ang j jg oaeeam Guenateemcer hi8 Ag Parcet Buang Name Building Number 00018 cs OO Buisnguse 4 ELEMENTARY l Asa tang Ownership 5 SCHOOL BOARD K i o R Wat Comosssion 1 CONCRETE 3 a Exeriorivall Finish 12 BRICK w apse Candor 4 DOUBLE OUTSIDE x F diyUnasa Reson Eaucanonal TV 1 CLOSED CIRCUIT Parco Update Report Duiding Update Resort Casing 1 CENTRAL sl ae c
119. onjunction with all local growth plans the plan must be adopted and based on appropriate and relevant data and analysis using consistent goals objectives and policies gt Growth Management Plan See Comprehensive Plan gt Infrastructure The fundamental facilities installations and systems serving the state county city area or community including such components as transportation utilities communications power plants and public institutions Page 82 of 105 FISH Users Manual 2010 gt PECO Public education capital outlay derives from many state sources e g legislative appropriations lottery funds PECO is divided into two primary categories o New construction o Maintenance Leased Facilities Non district owned or district owned facilities in the facilities inventory that are recommended in an educational plant survey to be leased facilities Unsatisfactory Space The space condition is such that the purpose for which it was designed cannot be accomplished NOTE Unsatisfactory space is typically designated as such due to compromising effects on the structural integrity safety or excessive physical deterioration of a building Space condition should be the same either satisfactory or unsatisfactory for all rooms in a building with the exception of rooms reported in relocatable buildings that represent individual units A space may be structurally unsound unsatisfactory and still be adequate in size I
120. ons Age Report Space Report 5 Routine Data Request Distict Pat ve Snapshot Flat File 3 3 1 1 Enter the roormaqumber and all other re ed room details 3 3 1 1 1 Click on the Add 3 3 1 1 epeat the Add Room process until all room data are reported 4 Click on the Finish button 5 Verify that the building and room s data entered are correct 5 1 The form s may or may not be grayed out due to pending reevaluation 4 3 Update An Existing Building To update building information 1 Click on the Search Building node in the navigation tree 2 Enter the desir d search criteria ISH FSH User Manual s Facility Search f aciihes Haradi Organization a Parcel Facility Name Search Parcels Facility Number Acs Parcel Buking Parcel Number Search Duiiaegs Building Number aqa Butang Building Name Room meni EN Year Constructed Aaa Roem Year Modified Reports Composition Code 1 CONCRETE Update Reports Wall Fini z Facity Update Repert like DEE BA Parcel Update Report 4 ELEMENTARY EA _ Use Code Bealding Update Repon Search Cear Room Update Repon 3 Click on the Search button 3 1 A screen will display with all records based on your selection criteria Page 50 of 105 FISH Users Manual 2010 FISH Usar Manual s Facility f search Buddinge OOeeeeeCtFN pears Organization 4 LAFAYETTE COUNTY SCHOOL DISTRICT s Parcel Facil
121. ort_ Remove Routine Data Request dL aded Distici Frat F s p SIPTARI Edit Record s Associate Parcels Associate Master Schools View GOFTE Into 3 3 Check that no error message appears and that no information has been changed inadvertently 3 3 1 Click on the Reset button if any data change is unwanted data will return to its value before the last save 3 3 1 1 Review the reloaded data 4 Click on the Save button 5 Verify the changed data 5 1 The form may be grayed out due to pending reevaluation Page 29 of 105 FISH Users Manual 2010 2 4 1 Assign A Parcel To An Existing Facility A facility must have at least one parcel the parcel must have at least one building the building must have at least one room A facility may have an unlimited number of vacant parcels assigned to it land with no buildings or rooms To add a parcel to an existing facility 1 Click on the Search Facility node in the navigation tree 2 Enter the search criteria 3 Use the checkbox next to the desired facility 3 1 Click on the Associate Parcels button 4 Use the checkbox next to the desired parcel 4 1 Click on the Add button 5 Verify that the selected parcel is listed as associated with the facility 2 4 2 Disassociate Parcels From An Existing Facility A facility must have at least one parcel associated with it you cannot have a facility record with no parcel When updating an existing facility you
122. os oer Usat Rech tg NistCapscnr 1 ADEQUATE Agency Facimes Summary Heat Distributer 1 CENTRAL HOT AIR v eae f aniso 3 ELECTRIC Senooitasaimanory intercom 1 TWO WAY COMPLETE Level Of Saraco sthdenl Station Summary Wahion Type 5 SHIELDED FLORESCENT Management Reports Light Adequate 1 ADEQUATE si Dosign Specmcstons past Public Prone 0 NONE z raolt Vectiaton Adequate 1 ADEQUATE Disma Fiat ros Snaparot Fiat File Stories 1 Basement Levels O Yeu Constucea 1979 Year Modtog Year Domolishadt Comments E_ V Add comment Save Reset View Raport Remove Add Rooms Edi Shetor Info 2 1 5 From a room record 2 1 5 1 Click Pause on the Room Details screen Peer paitaa EFIS Home sii 001 Room Number 001 EY ee FISH User Manual Facility Org 24 LAFAYETTE Facility LAFAYETTE pause Pareek 2 811 EASTM Building 18 Su ding M Search Factitios sos Faon Parcel Number Search Parcels ponn 01 Ads Parcet Room Name Room Number 001 Bulging Search Buang pe Ags Dubsing amp Room mri Congson 1 SATISFACTORY E aga Room Design Code 1 PRIMARY CLASSROOM K 3 E Reports a Update Reports sause NA Not Applicable __ Facility Update Report Actual Line Description Parcel Update Repor i Baling penterapon P09 Corr 3 COMPOSITION TILE isi Room Update Reged Floee Location 01 1ST FLOOR ii
123. ox next to the desired record s 4 1 Click on the Edit Record s button 4 1 1 4 1 1 1 The selected records will be displayed Use the dropdown list to navigate between the selected records Ab 1 juikding Number 0001 FISH User Manual 19 Building Number 00019 s Facility rg 24 LAFAYET 21 Building Number 00021 je Pare te 2 89 ASTM Search f saites 22 Building Number 00022 Acs Facity P Building Cetaiist Parcel 3 Deutch Parcels Wane Hecate ie Ade Paced Building Name Building Number 00018 a Building E Sira namg Building Use 4 ELEMENTARY E Aa Butang Omernsnp 5 SCHOOL BOARD Room oe Wan Cemposmon 4 CONCRETE x ASS Room Enenior Waillfeesn 2 BRICK l Reports s Update Roports Comder 4 DOUBLE OUTSIDE C Foa Ca Educational TV 1 CLOSED CIRCUIT z Parcel Update Report Bwiding Updato Report Cooling 1 CENTRAL PEE anti Het Canauit 1 ADEQUATE NOTE In an effort to conserve system resources search result sets are limited to 100 per query This search screen is designed solely for locating specific records not for searching and browsing the entire district inventory 4 1 1 Building Details The Building Details screen allows you to input and update information about buildings Relational edits will prompt you to make certain changes if data errors are identified when errors are noted corrections must be made before the data can be saved to the FISH database
124. p down list on the toolbar 1 4 4 2 2 Click on the Export link 1 4 4 2 3 Click Open or Save 1 4 4 3 Select file name and location to save report 6 2 Commonly Used Reports 1 1 Agency Facilities Summary 1 1 1 Click on the Agency Facilities Summary link in the navigation tree 1 1 1 Select all filter criteria 1 1 2 Select View Report 1 1 2 1 To discard report 1 1 2 1 1 Click on the browser back arrow 1 1 2 2 To save report 1 1 2 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 1 2 2 2 Click on the Export link 1 4 4 3 1 Click Open or Save 1 1 2 3 Select file name and location to save report 1 2 Agency Use Summary 1 2 1 Click on the Agency Use Summary link in the navigation tree 1 2 2 Select all filter criteria 1 2 3 Select View Report 1 2 3 1 To discard report 1 2 3 1 1 Click on the browser back arrow 1 2 3 2 To save report 1 2 3 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 2 3 2 2 Click on the Export link 1 4 4 3 2 Click Open or Save 1 2 3 3 Select file name and location to save report 1 3 Facilities Inventory FISH 1 3 1 Click on the Facilities Inventory FISH link in the navigation tree 1 3 2 Select all filter criteria Page 76 of 105 FISH Users Manual 2010 1 3 3 Select View Report 1
125. pdates Commumity Colleges Updates Project Tracking Updates The EFIS system is available at the following URL https public2_fldoe org EFIS Before beginning work in any EFIS subsystem be sure to read and understand the corresponding user manual The manual will be located in the navigation menu as the first selection under the subsystem 4 9 The E mail will identify all systems approved for access to the user id and provide a link to the EFIS system NOTE The approval notice will suggest that your first step should be to logon and then read the user manual for the system The user manual will give clear concise instructions to help you become proficient in using the EFIS programs Page 11 of 105 FISH Users Manual 2010 1 2 2 Password Recovery There is a link on the login screen for approved users to recover forgotten passwords Clicking on the forgotten password link from the main login screen will direct users to the Password Recovery screen After entering the user name users will be prompted to answer the security question that was defined during registration To recover a forgotten password 1 Click on the Forgotten Password link at the bottom of the login screen You must login before using this system Log In g User Name J Password z Reaister for a new account Forgotten password 2 Enter user name on the Password Recovery screen Password Recovery If you
126. ract Issued 2066 68 17 Validated Survey Recommendations Survey 2 Version 2 Page 81 of 105 FISH Users Manual 2010 8S LEXICON AND MISCELLANEA The Lexicon and Miscellanea component explains related systems and provides information that will help you understand the relationship of other systems to the design and features of the FISH system 8 1 Glossary of Terms and Other Word Usage Some of the word usage necessary to explain the technical aspects of the electronic program require certain industry related terms and phrases that may not be common to our daily speech some of the language used to define or give details for the functioning of the EFIS and FISH systems require certain statutory terminology Although we strive to make all communication as plain and simple as possible we cannot always use easy words that is to say some communication requires a technical or legal official vocabulary to express what needs to be said 8 1a Technical gt Authentication Establishing eligibility for access to a database gt Association A functional connection of two or more data elements by some common factor e g assigning a site to a room to a building Commit A data management function that makes changes permanent in a database Disassociate Breaking the functional connection of data elements Functionality A programming term meaning features or performance The capabilities or behaviors of a p
127. rawl spaces enclosures constructed above stages storage areas in warehouses or other areas that are above ground level but not a structural story of the building must not be reported as rooms in FISH NOTE 3 Uncovered patios pole barns equipment sheds that have dirt floors horticulture canopies or plant growing and protection areas that do not have permanently constructed walls roof and floor small wooden ticket booths on athletic fields baseball dugouts and other similar structures must not be reported in FISH All relocatable units should be assigned a building and room number in which the building number identifies the ownership of the unit The unique building and room numbers should remain with the relocatable unit regardless of the facility site Whenever possible the unique room number for a relocatable unit should not be reused by the district NOTE The Florida Building Code 423 27 2 3 provides that A FISH inventory room number and the date of construction shall be noted on an inventory sign permanently affixed outside beside or above the door on all relocatables owned or leased by a district 5 1 1b Room Design Code Use the design code number that best describes the purpose for which each space was designed If current use of the space is different from the original design or subsequent design alteration choose the code based upon design not the use of the space See 6 1 State Requirements for Educational
128. rcel for all succeeding buildings the approval and year demolished data will automatically be populated from the previous screen 4 3 2 Click on the Vacate button 4 3 2 1 For each building associated with the parcel 4 3 2 1 1 Enter the Year Demolished 4 3 2 1 1 1 Click on the Next button 5 Click on the Finish button to complete the Removal FISH Facility Delete Wizard User won te lt You are about to delete this facility Any parcels not designated to be vacaled or reassigned will be removed along with any associated buildings and rooms Click the Finish button to complete this operation will be shown to alert you that records are poing to be deleted Click on the Finish button to complete the process select the Cancel button to terminate the delete action Page 33 of 105 FISH Users Manual 2010 a FISH User Manual a Facility The facility has been successfully removed Search Facilities Aad Faciity S Parcel Search Parcels You may return to the facitbes search page After all of the associated parcels and their buil s have been reassigned deleted or vacated the facility record is moved to the history table and marked as removed You can return to the search page or continue with other tasks 2 6 Recover A Removed Facility When a removal deletion action occurs records are transferred to history files and are archived Typically these records are
129. resh the status reevaluation usually takes only a few seconds Once reevaluation has oeen completed the fields will be enabled and the record is available for editing s4_ urre O AB LUL Daaa y IIS X PISH User Manual Facility Sear Faoite Add Facility s Parcel Search Parcels Ae Parcel Building Search Buildings a Reports Update Reports Facility Upeate Repon Parcel Update Report Ouilding Update Report Room Lipdate Repo i z Commonly Used Repons gt Agency Factibes Summary Agency Use Summary Facitites tn FISH School Land inventory Levent Of Service Student Ration Summary Management Reports Design Spocacasons Age Report Space Report s Routine Data Request Distict Plat Fie Ai ey Sa Reset Smapanot Flat Fle ent is L Ene You Syo _ Edit Record s Associate Master Schools View COFTE Info Page 35 of 105 FISH Users Manual 2010 ERIS J rms Et FISH User Manual Facility Soaren Faciitiws Ags Facit a Parcel Search Pareats A Parcel Busing Sesio Buildings Ags Dutaing 8 Room BCA Number Search Rooms Room Number Room Name aac Room a Reports Condon 1 SATISFACTORY Update Raports 1 Fatilly Update Report Design Code 1 PRIMARY CLASSROOM K 3 Parcel Update Ropon Actual Uss WA Not Applicable Dualding Update Repor Acom iedate Papet Actual Use Desarption Commonly Used Reports gt piace Cover 5 CARPET Agency Faces Summary k
130. rogram part of a program or system seen as the sum of its features Roughly translated to mean The things it can do gt None A filter designation meaning that no filter option is chosen returns all records in a search query gt Persistent In computer language persistent data always preserves the previous version creates a history record of itself when it is modified Populate To fill data cells with a predetermined value Remove Same as delete Wizard A computer interface that simplifies the process of moving a user through sometimes complicated steps to achieve complex tasks in a database VV V VV V 8 1b Educational Facilities gt Capacity The number of students that may be housed in a facility at any given time based on a utilization percentage of the total number of existing satisfactory student stations gt CO amp DS Capital outlay and debt service derives from the state constitutional assessment for motor vehicle license plates also known as tag money gt Comprehensive comp Plan A uniform plan for growth that deals with level of service standards requirements for construction of facilities and or infrastructure any proportionate share requirements the correction of any known deficiencies and the coordination of new school plans along with residential development plans gt Concurrency Plan A capital improvements plan that establishes a financially feasible capital facilities program in c
131. rvey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT Fac ty 13 RAINBOW CENTER Inbox 3KB Jan 20 EFISMontor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT Factty 4 R J E CENTER inbox 3KB Jan20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT Faciity 2 DISTRICT OFFICES inbox 3KB Jan20 BERS Moanare TEST AISHM inctatadt hu Sunay 2 Version 1 Onc BRADE ORO COMNTY SCHOOL METRIT I Farii 5 AVVT EY COMMUNITY SCA teow ICR jan 20 To view a message click on it 4 8 An E mail message will be sent from EFISMonitor to your E mail address when OEF approves access We A e SmartZone Communications Center fh Si op E amp SmartZone Ep now roiaer Y Folders g O From sacs fouar sas Date m S mwas O EFSMontor TEST UserQueenToatsapproved n a oa 4 Denn EFISMontor TEST Email vertication for Queen Toots Inbox 3KB 10 14AM Tash c se om omu ne aee oenar e ae omn Sel TEST User Queen Toots approved EF EMonitor Gos or F Sent Dy EFISMonitor Mdoe org Orden 0122 10 19 48 AM Add to Addresa Book To chertes woester cherisa weston The following user has been approved for access to the EFIS system User Details First Name Queen Last Name Toots Email Address charles wooten comcast net Organization EDISON STATE COLLEGE Approved Access FISH Updates Five Year Survey Updates Five Year Work Plan U
132. s or any land for which a long term 40 years or more use lease agreement exists No other structures should be recorded in FISH For FISH purposes a building is a structure consisting of constructed walls roof and floor The Florida Building Code FBC identifies three 3 building types for educational facilities gt A permanent building is a structure built with a fixed foundation that has permanently attached walls roof and floor that cannot be moved or transported either as a unit or in sections gt A relocatable building also known as portable is a building or portion of a building made up of prefabricated units that may be disassembled and reassembled frequently or a single unit of construction consisting of walls roof and floor that is movable as a unit either on wheels or by truck Mobile demountable dividable modular and portable buildings are types of relocatable units gt A modular building is a structure that forms a complete building when combined with other modules or structural components and or a demountable roof and or wall sections A modular building may also be a relocatable building General Building Information Building data must be reported for each structure located on each parcel of land if the building is owned by the school board all permanent buildings on school board land are considered owned by the school board A structure that has the same floors ceiling walls and is not separated from
133. s Manual 2010 7 EVENT TRACKING AND NOTIFICATIONS All adds changes and deletes to FISH including those made by district users Department of Education users and those automated changes based on statute and rule requirements are permanently recorded and cannot be edited E mail notifications are sent to users when actions are taken in the EFIS system in response to their work work that is done by Department of Education staff and the automated changes resulting from statutory and rule requirements Event Tracking The best way to determine what events have taken place regarding your facilities inventory is to review the update reports The update reports contain full records of all activities concerning FISH including the source of th events FISH FISH User Manual s Facility Search Faciles User c wooten Edit Profile aga Facility Logout a Parcel This screen provides summary information and status information on EFIS and its subsystems Search Parcels Ade Parcel 8 Buiksing Search Buildings aaa Butang a Room Search Rooms Ags Room f Update Reports Facility Update Report EFIS System Messages There are no system messages at this time FISH System Messages There are no system messages at this time Five Year Survey System Messages There are no system messages at this time Parcel Update Report Dulding Update Report Room Update Repor Five Year Work Plan System Messages
134. s received in regular or special classrooms NOTE Usually assigned as design code 380 for reading room in a school media center TEACHER STATION A space or area designated inside a classroom for teacher use occupancy VOCATIONAL CLASSROOM An instructional area designed or provided with special built in equipment for industrial arts and vocational or trade learning activities mechanics machine tools sheet metal work wood working electrical trades radio plumbing masonry aviation printing refrigeration air conditioning baking and other commercial food preparation cosmetology and agriculture Page 94 of 105 FISH Users Manual 2010 9 APPENDIXES The appendixes contain a variety of valuable information relative to managing FISH data Examples are shown that make data reporting easier while at the same time allowing user discretion on most issues for managing the inventory data Plot Plan Districts should maintain current and accurate plot plans for each piece of property owned or acquired under a long term 40 years or more lease agreement A plot plan is a schematic drawing of a piece of property drawn to scale that provides the complete dimensions acreage site s relationship to points of the compass and the location of all existing structures with their relation to highways and streets The plot plan should identify the agency district county facility name facility number parcel number s and building numb
135. sma Fiat roe Snapstice Flat File Weenlanen Adequate 1 ADEQUATE E Sonos 1 Basement Levels 0 Yeu Constructed 2009 Yese modat Year Demolished 3 3 Enter all required building details the next available buildin displayed if you prefer a different number each field will automatically di 3 3 1 Click on the er will automatically be Change it Also the most common criteria for ou can change any of the default data entries ext Button to add rooms Page 49 of 105 FISH Users Manual 2010 EFIS Home Pe FISH User Manual Facility Org 34 LAFAYETTE jf Facility 2 LAFAYETTE Pause Mf Pareek2 811EASTM SARIEN Faciities a ene Add Room Parcel Search Parcels agg Parcet f Room ee Building Room Humber Searcn Buildings ANAND Room Hame Room DCA Number Search Rooms Ads Rowen s Reports Congnon izl Update Reports 3 Pacity Updela Raport Design Code 1 PRII CLASSROOM K 3 a Paecel Update Report actual Use NIA Not Applicable Baiting Update Report Room Upasts Repeat es s Commonly Used Reports Fioce cover 5 CARPI is Agency f actibes Summar a a Agency Use Summary pees Loreen 01 1ST FLONR is Fadines Ine FISH School Land Inventory Year Constructed 2009 Yox Modet Covet Ot Sonico Year Demonsnea Netsa Feet gt Management Reports Suet Statens Automated r valvotion wil calculate the student station count for this design code Dosign Scecetcas
136. srooms which may include but are not limited to physical education fine arts performing fine arts vocational education and career and technical education Extracurricular classrooms is limited in meaning and used for the sole purpose of designating classrooms that are not subject to the maximum class size requirements established in 1 Article IX of the State Constitution CONFERENCE ROOM A space used primarily for meetings or discussion activities and is usually equipped with tables chairs and lounge type furniture CORRIDOR LOADING Refers to passageways hallways and open malls mall area must have at least 50 percent of the floor area covered to be included in corridor loading areas used as a required means of egress either within or adjacent to a building The corridor may be enclosed or open and may be a heated or unheated space COURTYARD A large open space usable by the student body or faculty enclosed or surrounded by buildings COVERED WALKWAY Enclosed or unenclosed covered passageways connected to a building outside the exterior walls DISTRIBUTIVE EDUCATION LABORATORY A vocational technical area designed and equipped for instructional purposes that covers a wide range of learning activities in the field of marketing and distribution EDUCATIONAL PLANT All real property land and buildings assigned to the administrative control of one person and uniquely identified in an educational plant survey EHPA See de
137. sseeseeescesccssesssesscesecssesnsesecuaecsseensesscnsecssseeeeescnaecsseeneesecesecsesensensensess 82 8 10 Technicdl cececccsscesscesesssessssssessesssssscseseees 8 1b Educational Facilities Page 3 of 105 FISH Users Manual 2010 816 General DI 101112 ERE AEEA RNE AE eo Se a NEE SEE ihc iE 83 8 2 BUSINESS RULES 2d lt ecevcsscosceshcspdducseseustescevecessteveescntaydeedvetewsbuscassevsne svvedecsdddvess cveebescegecsssbaveeededevdevdstbvesbes caveuetanwesecvecedsteseeoeses 84 8 3 CALENDAR ICONS sessed e055 Sec eera seas Redes hee ea SRT hae hate eae aa ed Reet aN Sad a a eh a 85 8 4 NAVIGATION FREE NODES irori E ET side onsen jabeses OARE R E E R 86 8 5 COMMON MISTAKES TO AVOID si s c 5dsse sscsscasecsdedsces svcsedeseesc csuccscevsesseeasees sadsesoccdsesses sacsveoasbesssasceuccdeseasssuesspeavbesabdacess vsiesessatece 86 86 DEFINITIONS sacs ebscs secede teed ects ak cosets nn cgecueco cece gs obes seven ceotevech so TAPTOE Suse shca EATS EEE PEE OEE EA ubcsdeouessebevtebss apes daobas TERE EE STET 87 9 APPENDIXE S siscsscsscessscscssessecsvecsesosdosasesncssvanncesnsdsnsusssosonsnsosbseonsuasesesesdeagesssosonsecasesvoustasesesnsteases sbsonsooesbbvouseasasnavauasestsbee 95 PLOT PLAN AEE EEE O ATEEN EET PERE EEEE EEA EEEE EEEE EEE PREE EEEE EEEN ENTER EEEE ETR FLOOR TNEI EE E Oa E E OEE E E E E E EE E E E BUILDING TYPES seinua a a r a a a SSE CORRIDOR LOADING PLOT PLAN EXAMPLE F
138. strants account is marked as verified and will be available for OEF approval If any of the above validation checks fails no access will be given to any EFIS program Additionally each unverified account will maintain a count of the user verification attempts If the verify attempts count exceeds three the user account will be marked as locked and the user will have to contact an administrator in the Office of Educational Facilities to have the pending account unlocked or deleted We WH SmertZone Communications Center fe BY am ae we SmartZone 2 wow C Get maa J J asam Y Folders J O rron P sepa Fose Sae Gate a ae o EFISMonitor TEST User Queen Toots approved Inbox 3KB 10 48 AM a D Orofts 1 amp EFISMonitor TEST Email verification for Queen Toots Inbox 3KB 10 14AM Teen Amazon com Amazon Kindle DX with Global Wireless Now Shipping Inbox 26KB 7 43AM Comcast Check Your Settings We ve updated our on screen guide Inbox 8KB Jan20 EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT Faciity 7 BRADFORD UNION VOCATIO Inbox 3KB Jan 20 EFiSMontor TEST Survey 3 Version 1 Approved Org 4 BRADFORD COUNTY SCHOOL DISTRICT Inbox 2KB Jan 20 amp EFISMonitor TEST FISH Updated by Survey 3 Version 1 Org 4 BRADFORD COUNTY SCHOOL DISTRICT Facility 12 STARKE ELEMENTARY Inbox 3KB Jan 20 amp EFISMonitor TEST FISH Updated by Su
139. te associations may be made for determining COFTE To see the MSIDs Page 22 of 105 FISH Users Manual 2010 FISH FISH User Marsil semua i Facility FSR tO Suar Faciities SAYET r oT Aga Fact Parcel Search Parcels 405 Paresi a Busting Sesich Builtegs Ade Rutcing Room Sash Rooms Ade Room Reports a Update Reports asor Facility Report Faciiny Upeate Repot AP AYETTE SENIOR HIGH Facil Report Parcel Update Report fi AFAYETTE ELEMENTARY 3 Eadie Report AIPULT EDUCATION PROGRAM Ka Facility Ropon AAA Building Update Repon Room Update Repot Commonly Used Reports 7 Aodach roina Gnin SSPORTATION DEPARTMENT 34 Fact Report Agency Use Summary RBO SITE 3 Laaite Repon Faainas iw FISH AFAY Pi FFI 4 e o ri ORAE FAYETTE SUPERINTENDENTS OFFICE 3 Facili Report Level Cf Serica Stucent Station Summary a Mananoment Renn Ecos 1 Click on the Seargh Facilities nod in the navigation tree 2 Enter the search criteria 3 Choose the desired facility using the checkboxes 4 Click on the Search 5 Click on the Associate Master Schools button 5 1 The Associate Master Schools screen will display FISH fe Deere SUPERINTENDENTS OFFICE a 3 FISH User Manwal a o s Facility Org 34 LAFAYETTE COUNTY SCHOOL DSTT Search Facmibes stad Search Faia Search for master schools m susie Create an association by searching for the MSID P
140. to any child that is below the age of five 5 years who has a sensory physical mental or emotional condition that significantly affects the attainment of normal developmental achievement as established in State Board of Education Rules 6A 6 03026 6A 6 03027 6A 6 03030 and 6A 6 03031 Florida Administrative Code and has an approved individual education plan IEP or a family support plan developed in accordance with Rules 6A 6 03028 and 6A 6 03029 Florida Administrative Code No other Pre K students are eligible for consideration or counted among eligible students for any Pre K capital outlay facilities services 2 1 1d Contract Issued Date The contract issued date field should be the actual date when the facility construction contract was originated and signed by the school board The contract issued date should not be the date when construction began 2 1 1e Validation Date The validation date is only used by OEF staff to record the actual date when a facility along with all spaces and data was verified by OEF during an official on site visit 2 1 1f Facility Suffix Code The facility suffix identifies the type of facility indicating whether the facility is a standard school center a school board owned conversion charter school or an ancillary facility The facility suffix cannot be Page 20 of 105 FISH Users Manual 2010 F ancillary facility if there is COFTE reported at the facility or if the facil
141. tp www fidoe org edfacil pdf UnsatisfactoryBuilding pd 1 Satisfactory The space condition is such that the purpose for which it was designed can be accomplished 2 Unsatisfactory The space condition is such that the purpose for which it was designed cannot be accomplished NOTE 1 Unsatisfactory space is typically designated as such due to compromising effects on the structural integrity safety or excessive physical deterioration of a building Space condition should be the same either satisfactory or unsatisfactory for all rooms in a building with the exception of rooms reported in relocatable buildings that represent individual units Page 60 of 105 FISH Users Manual 2010 3 4 NOTE 2 Application of a facility replacement formula that results in determining it is more cost effective to replace a building than to remodel or renovate it such as the Castaldi generalized formula for modernization or other similar facilities study does not necessarily mean that the condition of the selected spaces is unsatisfactory The condition code cannot be changed simply due to the results of a planned replacement unless the architectural integrity of the space meets the criteria identified to classify the space as unsatisfactory NOTE 3 Space that has been determined to be unsatisfactory should not be occupied Facilities that have a capital outlay classification of C 3 or C 7 facilities not recommended for continued use
142. tree 1 6 2 Select View Report 1 6 2 1 To discard report 1 6 2 1 1 Click on the browser back arrow 1 6 2 2 To save report 1 6 2 2 1 Select a format type e g Acrobat PDF file from the drop down list on the toolbar 1 6 2 2 2 Click on the Export link 1 4 4 3 6 Click Open or Save 1 6 2 3 Select file name and location to save report Page 77 of 105 FISH Users Manual 2010 6 3 Management Reports 1 1 Design Specifications 1 1 1 Click on the Design Specifications link in the navigation tree 1 1 1 1 To discard report 1 1 1 1 1 Click on the browser back arrow 1 1 1 2 To save report 1 1 1 2 1 Select a format type e g Excel file from the drop down list on the toolbar 1 1 1 2 2 Click on the Export link 1 4 4 3 7 Click Open or Save 1 1 1 3 Select file name and location to save report 1 2 Age Report 1 2 1 Click on the Age Report link in the navigation tree 1 2 2 Select all filter criteria 1 2 3 Select View Report 1 2 3 1 To discard report 1 2 3 1 1 Click on the browser back arrow 1 2 3 2 To save report 1 2 3 2 1 Select a format type e g Excel file from the drop down list on the toolbar 1 2 3 2 2 Click on the Export link 1 4 4 3 8 Click Open or Save 1 2 3 3 Select file name and location to save report 1 3 Space Report 1 3 1 Click on the Space Report link in the navigation
143. trict or the Office of Educational Facilities OEF or as the result of an approved educational plant survey New construction may be added to the inventory when a construction contract is issued Large areas that are scheduled to undergo major remodeling should be updated in the inventory as soon as a contract agreement has been made If a major remodeling project is conducted by district staff the inventory should be updated when the project is substantially completed Each district should conduct at least an annual update of FISH Minor changes made to facilities such as changes in floor coverings should be reported before April of each year however we recommend that facilities changes be reported in FISH as they occur to assure that current accurate information is always available District comment fields along with building and room name fields are available on the appropriate data entry screens These fields are not reviewed edited or used by OEF they are reserved solely for use by districts for any purposes that suit local data needs that are beyond the scope of the data needs of the state NOTE We recommend all users read the Glossary of Technical Terms and Other Word Usage in the Section titled Lexicon and Miscellanea before proceeding with reading this manual Page 5 of 105 FISH Users Manual 2010 On screens where a Ell appears simply click on the icon and help information will be provided On screens wher
144. ucational plant for keeping it open and ready for use These include mechanical service areas fuel storage rooms custodial service receiving areas building work or repair shops custodial service closets and other similar building service areas MECHANICAL AND ELECTRICAL SERVICE ROOM Furnace pump fan generator transformer and similar mechanical and electrical service spaces MEDIA CENTER An area specifically designed or adapted as a place for study reading and the custody circulation and administration of a collection of books manuscripts and periodicals including electronic means of storage retrieval or access made available for use by the student body MISCELLANEOUS ADMINISTRATIVE SPACES School administrative areas for itinerant teachers other than classrooms separate offices for teachers or department heads that do not open into a classroom and spaces with other administrative functions MODULAR BUILDING See definition under BUILDING above MULTIPURPOSE ROOM An instructional area designed or adapted specifically for two or more of the combined functions that might normally be for assemblies physical education lunch music clubs audiovisual work and library services NOTE Separate gymnatoriums and cafetoriums are not to be classified as multipurpose rooms MUSIC ROOM An instructional area designed or provided with special built in equipment for learning activities involving choral and instrumental music PAR
145. uctional and home management and support services interior design and application of art principles and FHA HERO GYMNASIUM An instructional area designed or adapted specifically for physical education activities NOTE Regular or special classrooms connected to or contained in gymnasiums are recorded individually as regular or special classrooms and not as part of the gymnasium GYMNATORIUM A gymnasium that includes a stage with general seating and other physical education related areas Page 90 of 105 FISH Users Manual 2010 HIGH SCHOOL CLASSROOM A general classroom designed for students in grades 9 through 12 INSIDE CIRCULATION The areas inside a building consisting of corridors floor opening areas at each floor level for stairs elevators ramps escalators and foyer and vestibule areas including any recessed entrances that are part of the total area For open plan spaces see Section 5 Room Information Subsection 5 1 1c Room Square Footage INTERMEDIATE MIDDLE CLASSROOM A general classroom designed for students in grades 4 through 8 LABORATORY An instructional area designed for and furnished with specialized equipment to serve the needs of a particular program of study Included in this category are science laboratories language laboratories reading laboratories vocational laboratories and academic laboratories MAINTENANCE AND OPERATIONS ROOM Spaces designed or adapted for use in making repairs to an ed
146. upkeep of educational and ancillary plants including but not limited to roof or roofing replacement short of complete replacement of membrane or structure repainting of interior or exterior surfaces resurfacing of floors repair or replacement of glass repair of hardware furniture equipment electrical fixtures and plumbing fixtures and repair or resurfacing of parking lots roads and walkways The term maintenance and repair does not include custodial or grounds keeping functions or renovation except for the replacement of equipment with new equipment of equal systems meeting current code requirements provided that the replacement item places neither increased demand on utility services nor structural supports nor adversely affects the function of safety to life systems gt New Construction Any construction of a building or unit of a building in which the entire work is new or an entirely new addition connected to an existing building gt Operating Capital Outlay Includes tangible personal property of a non expendable nature with a normal life expectancy of one year or more Equipment bound books and fixtures are examples of operating capital outlay items gt PECO Funded Projects Site and site improvements necessary to accommodate buildings equipment and other structures and special educational use areas that are built installed or established to serve primarily the educational instructional program of the public school
147. ut the design code of an area a review of the floor plans may help to determine the actual design of the space 8 6 Definitions ADMINISTRATIVE SPACE An area devoted to school business student personnel management public relations activities or a combination of these activities where such an area is not designated for other purposes ANCILLARY FACILITY A non instructional site used by a school district to provide administrative services warehouse services vehicle maintenance general maintenance or other support services to a district wide educational program not appropriate for student location for academic instruction ART ROOM An instructional area designed or provided with special built in equipment for some specific type of learning activity related to art AUDITORIUM An instructional area designed and usually constructed with a built in stage and sloping floor or fixed seating for use as an assembly center AUDIOVISUAL ROOM An area designed to house media supplies and equipment AUXILIARY SPACE The spaces located on a school plant site designed for programs such as administration food services and media areas not designed for student stations academic instruction Page 87 of 105 FISH Users Manual 2010 BUILDING A structure either permanent or relocatable consisting of constructed walls roof and floor A structure that has the same floors ceiling and walls and is not separated by an open air space
148. ved along with any associated buildings and roams Sooreh Facittion Click th Finish button to complete this operation AGS acii Parcel Soarch Parcels The Vacate Parcel action allows you to delete the facility from the system remove all buildings and rooms from the parcel and leave the land as a vacant parcel When deleting buildings and rooms from a parcel all data is captured and saved in the parcel history table You must provide the survey version number that approved the action You must enter the Year Demolished for the building sj if there are multiple buildings the year demolished is automatically carried forward to each building dnd you only have to confirm the date by clicking on the Next button RSH User Manual Facility 5 Ai aar AENA Step 3 Remove Building s ADI Factty Parcel Building Removal wizard Soarch Parcels Number 1 Ads Parcel Name Buding Search Buildings Survey Aad eaang Year Demolished s Room Saaren Rooms Aas Net Cancer Danae After all buildings are identified with the year demolished you will automatically go to the last step for vacating the parcel click on the Finish button to complete the deletion of the facility building s and room s RSH Usar Mamusi Facility You are about to delete this facility Any parcels not designated to be vacated or reassigned will be removed along wilh any assoctated Search Facilities Click the Fi
149. w to finalize your New User Registration before DOE can process your request for EFIS access http doe tapp0l EFISExternal Registration Confirm aspx emaii charles wootent40comcast netscode HxmMoQllK aRiplieigyigs3dtia After clicking on the link above if you receive a message stating the link is invalid please copy and paste the entire link into your Internet browser Address box After finalizing your New User Registration it will be submitted to DOE for approval or disapproval EFIS Monitor will automatically send an email to your EFIS Security Contact stating you have requested EFIS access Your Security Contect will instruct DOE to either approve or disapprove your registration If your registration is to be approved your Security Contact will specify the type of access read only or update you will be granted Immediately after DOE approves or disapproves your registration EFIS Monitor will notify you via email as to the status of your request for access 4 7 The confirm logon information screen will appear 4 7 1 1 Enter password and security answer on Confirmation Login Information screen Be BEdxationsl Facilities Information S o ap o yP G Toos i mU aitase enter the password and security answer you selected dunng the user regstrabon process User Name Queen Toots Password Security Question WNO is Dea Security Answer 4 7 1 2 Click on the Submit button 4 7 1 2 1 If you entered t

FISH Users Manual 2012 - Florida Department of Education

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