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User`s Manual v0.63 - Center for the Study of Digital Libraries

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2. Mm CENTER FOR THE STUDY OF EEEE DIGITAL LIBRARIES Et DEPARTMENT OF COMPUTER ae SCIENCE we TexasA amp M University Visual Knowledge Builder User s Manual Version 0 63 0417 Kevin T Gupton Frank M Shipman III CENTER FOR THE STUDY OF DIGITAL LIBRARIES amp DEPARTMENT OF COMPUTER SCIENCE TEXASA amp M UNIVERSITY Visual Knowledge Builder User s Manual Version 0 63 0417 Kevin Gupton Frank M Shipman Center for the Study of D igital Libraries Texas A amp M University College Station Texas USA 77843 3112 Telephone 01 409 862 3217 Fax 01 409 847 8578 csdl csdl tamu edu Table of Content ACKNOWLEDGEMENTS iisississcosesssisovescosetivacosssvsessbsesecssbuticessvesscesveotsdsestoesesstecbsveseses IV FOREWORD CHAPTER 1 ABOUT rennen nennen 1 CHAPTER 2 INSTALLING 3 INSTALLATION FROM THE ne enne e n n nemen nnns nsns e isi nnns nnns nsns ae 3 INSTALLATION FROM A 4 GETTING UPDATES amp UPGRADES eeeeeeeeneee e e e emen e n nnn 4 CHAPTER 3 GETTING STARTED 2200002200000022000000000022000002000200000000 0200000 000000000 7 WALK THROUGH As a edid 7 FEATURE QUICK REFERENCE sccsccccccecssssaececececcsenscaecececeessuec
3. Double click Quickly click and release the left mouse button twice Used to maximize collections activate link s or edit objeds Duplicate Create an identical copy of an object or collection including contents Left click Quickly press and release the left mouse button U sually used to sdect objects or to rdocate the cursor Left drag Press and hold the left mouse button move the cursor then release the button Usually used to highlight objects or text or to move objeds around a canvas Menu A list of options that appears when clicking the Menu Bar or right clicking Object A graphical box containing text Resize squares Highlighted little black squares on the borders of selected objects and collections Used for resizing of objects and collections Right click Quickly press and release the right mouse button Used open option menus Right drag Press and hold the right mouse button move the cursor then release the button U sed for grabbing and navigating through canvases URL Universal Remote Location Location address on the world wide used in VKB to create external links Workspace One particular file is considered a workspace Appendix B Glossary B 1 Index A accessibility 14 37 adjust canvas size 36 asynchronous 2 Auto Paste 14 30 auto size 23 B background color 10 13 33 binding of border colors 13 34 border color 10 13 34 border size 10 13 34 Bu
4. Opens the VKB Download page in your Internet browser The VKB Download page contains software updates and documentation about updates Symbol Tree also allows a workspace to be viewed in a tree format based on the hierarchy of objects and the collections that contain them To view the workspace in symbol tree format 1 Click on View on the Tool Bar 2 Click on Symbol Tree 3 When done viewing the symbol tree click Close 38 Chapter 4 VKB Feature Definitions Miscellaneous Menus amp Features Appendix A Quick Key Summary File Keys New Ctri N Open Ctrl 0 Save Ctil S Utility Keys Find Cin F Refresh F5 Show History Bar Ctrl H Show Ruler Ctrl R Show Grid Ctrl G Jump to next O bject Cti Tab Appendix A Quick Key Summary A 1 Editing Keys Select All W hile object is sdected Delete Object or Ctrl D dde Collection Create next symbol Ctrl E nte Duplicate symbols Alt D Cut text Ctr X Shift D d Copy text Ctrl C Ctrl Ins Paste text Ctr V Shift Ins Delete text Dd Undo Ctrl Z Redo Ctrl Shift Z A 2 Appendix A Quick Key Summary Appendix Glossary Auto Sizing The feature where a collection s canvas size will automatically increase to satisfy need for more space Border The graphical edge of a collection or object Canvas The space in a collection used for objects and other collections Collection Sub window containing text objects and other collections
5. VKB uses an interface that is unfamiliar to most computer users The diversity and do it however you want feel of VK B s organization style offers new possibilities to information collectors VKB promises to benefit researchers collecting information for analysis analysts collecting data for information catalogs and students doing term papers Such a broad range software package requires an equally broad and applicable user s guide Conventions used in this manual follow this form Bold terms refer to menu items section titles or any other label within i e File menu Add Object button etc Italic terms refer to specific keystrokes or file names Ctrl Z filmamevkb etc Numbered lists typically denote a step by step procedure for performing a task Graphic images are included to give users a visual correspondence of written features to how they will look in VKB This document is organized in the following way Chapter 1 About VKB D escribes what V KB is and the reason for its development Chapter 2 Installing VK B D escribes how to obtain and install V KB Chapter 3 Getting Started Gives a walk through of some basic V KB features starting with a new work space and illustrating how to manipulate objects and collections Chapter 4 VKB Feature D efinitions ffers a reference of all V KB features and how to perform them It is recommended that e New users begin with Chapter 1 on page 1 Chapter 2 startin
6. amp Collections Undesired text objects and collections can be deleted To delete objects 1 Select the object or objects to be deleted 2 Press Ctd Del Note Maximized collections cannot be deleted Chapter 4 VKB Feature Definitions 27 VKB Objects amp Collections Moving Objects amp Collections Objects and collections can be moved and rearranged to fit your data structuring needs To move or rearrange objects 1 2 3 Select the object or objects to be moved D rag the border of the object or objects Release the objects in the desired location Selecting Objects amp Collections Object and collection selection signifies which objects or collections move operation deletion and other operation will be performed 28 To select one object 1 2 Click on the border of an object Resize squares will appear on the edge of the object To select one or more objects 1 2 3 Make sure the Mode on the Status Bar is set to Select Click and Drag a region on the canvas that covers the desired objects Those selected objects will have resize squares on their borders To select related objects 1 2 3 Click once on the border of an object you need to select Resize squares will appear on that object s border Click again on the same border and objects of related size or color close to the original object will also be selected particularly those stacked in a column Clicking again on th
7. page 28 Objects and collections can be reformatted by Editing their texts e Resizingthem 8 Chapter 3 Getting Started Walk Through e Rearanging them to meet your needs e Changing the colors of the objects and their texts e Changing the size and color of their border Editing the text in an object allows you to paste information from the Internet and edit information using the same basic editing features of a simple word processor To edit an object s text 1 Click in the text area of an object 2 Edit the text directly There are many other editing features available To read more about these see page 32 Collection titles can be edited too providing headings for object groups Collection titles are edited by 1 Clicking in the title bar of the collection 2 Editing the collection name directly Try resizing your new object or collection 1 Select the object or collection 2 Left drag the resize squares see Figure 3 to resize the object or collection To read more about resizing objects and collections see page 29 Now change the color and border of objects and collections by 1 Selecting the objects or collections to be edited 2 Clicking on the different color squares on the Tool Bar reference Figure 4 to change the background color Chapter 3 Getting Started Walk Through 3 Clicking on the different border color buttons on the Tool Bar reference Figure 5 to change the border color 4 C
8. text To create one object 1 Click on the Create Objects button on the Tool Bar see Figure 16 Figure 16 2 Either Click or Drag on the canvas to create an object To create multiple objects 1 Click two times on the Create Objects button on the Tool Bar Either Click or D rag on the canvas to create an object Repeat for as many objects as you desire e E N Click on the Create Objects button to return to select mode see Status Bar on page 22 Create Collections Collection objects can be created to store other collections and text objects 26 Chapter 4 VKB Feature Definitions VKB Objects amp Collections To create one collection 1 Click on the Create Collections button on the Tool Bar see Figure 16 2 Either Click or Drag on the canvas to create a collection To create multiple collections 1 Click two times on the Create Collections button on the Tool Bar 2 Either Click or Drag on the canvas to create a collection 3 Repeat for as many collections as you desire 4 Click on the Create Collections button to return to select mode see Status Bar Duplicating Objects amp Collections A duplicate copy of an object or collection can be made using the Duplicate option To duplicate objects and collections 1 Select the objects and collections to be duplicated 2 Click on Edit then Duplicate 3 Rearrange the duplicated objects and collections to where they are desired Deleting Objects
9. Click OK To start the default browser 1 Click on Tool on the Tool Bar 2 Click on Browser Navigating in VKB The Visual Knowledge Builder offers numerous techniques for navigating through collections and sub collections as well as several status bars to offer information about the workspace being viewed These methods have all been included to make navigation through workspaces very natural and intuitive Throughout these definitions Figure 12 will be referenced as a guide 20 Chapter 4 VKB Feature Definitions Navigating in VKB Title Bar Tool Bar History Bar Ruler gerrrrrr es sais ESKTORPNONEET 2394 Pats nennen or compiti ker 1 Metros ter dz cerring amp rapes character cta cerunt 2 tg reat tects bares on krvwandi For 1 Yopi Lae Of na torn Y initrd reco wring and Xj CE toate vage born Kare n a eee Status Bar Figure 12 Title Bar This is the Windows bar along the top of the VKB window The title bar displays the file name of the workspace currently open An asterisk appears on the title bar if the workspace has not been saved since the last change made Tool Bar The Tool Bar offers buttons for object and collection creation and formatting More information about these buttons can be found on page 41 History stores every change made in the creation of a
10. Color Selection puer pm E 5 window see Figure 22 the format er shi T s A Monorpaced jBold wir 14 the following creat 16 Textcolor b Text font c Text font size d Bold and or Italics 4 Click OK Figure 22 Chapter 4 VKB Feature Definitions 35 Formatting VKB Objects amp Collections To format the default font text color of objects 1 sure no objects or collections are selected 2 Click the Format Text button on the Tool Bar Answer Yes in the Editing default font and text color box see Figure 23 Me mmo selected The fort and test color you change wit be sed as delast settings when yow create new eyreels 4 IntheFont Text Color Selection window see Figure 22 the format the Do you wan to edit aed Tes celer following Dee oe Figure 23 Textcolor b Textfont c Textfont size d Bold and or Italics 4 Click OK Changing Background amp Border Pallet The color pallet on the Tool Bar can be changed to reflect the colors you choose to use frequently To edit the Tool Bar pallet 1 Choose the object or objects you wish to change 2 Click on Color on the Menu Bar 3 Click on Edit Pallet Symbol Background Color or Edit Pallet Symbol Border Color 4 Choose the new color 5 Click OK 36 Chapter 4 VKB Feature Definitions Formatting VKB Objects amp Collections Miscellaneous Menus amp Features In addition
11. Symbol Sometimes in creating multiple text objects it is inconvenient to manually create new objects between thoughts For this reason a quicker way exists To create a new object on the go Y ou must already be in a text object 1 Press 2 new text object appears below the current one Formatting VKB Objects amp Collections Aside from size and hierarchical structure offers several other formatting options for objects and collections Among these are text color font object background border thickness and border color Next is a listing of advanced object and collection formatting options Most of these options lie on the Tool Bar illustrated in Figure 21 osasasasass A IA O an e du os i Bord d E Mors Sg thickness Transparency Figure 21 Background Color To change the background color of objects 1 Select the objects or collections 2 Click on the desired color on the Tool Bar Chapter 4 VKB Feature Definitions 33 Formatting VKB Objects amp Collections oF c N OR Select the objects or collections Click on Color on the Menu Bar Click on Edit Symbol Background Color Pick the exact color you desire from window Click OK Border Size To edit the border size on an object 1 2 Select the object objects to be changed Click on the desired border width on the Tool Bar Border Color amp Binding of Colors By default the bac
12. ct the VKB Full Package option Fill in your user registration information Click on Submit and Download Save the vkb_download zip file to your hard drive Unzip the vkb_ download zip file to any empty directory na g Run Sedup e Chapter 2 Installing VKB 3 Installation from the Internet Installation from a CD ROM If you acquired the Visual Knowledge Builder installation software on an installation CD Internet access and download will not be necessary However all software updates and fixes are made available on the Internet see G ating U pdates amp U pgrades To install the Visual Knowledge Builder from a CD ROM npo gt Cubs Insert the Installation CD in your CD ROM Drive Open My Computer Open the CD ROM Drive icon Run Sdup exe Getting Updates amp Upgrades The Visual K nowledge Builder is a work in progress so there will be continuous software updates for software All updates upgrades and fixes for the Visual Knowledge Builder are available on the Center for the Study of Digital Libraries web site Note Close VKB before installing updates To download Visual Knowledge Builder updates and program oF oc N fixes from the Internet Go to the VKB Installation page at http www csdl tamu edu haowei V KB reg_download html Select the VKB Update Fix option Fill in your user registration information Click on Submit and Download Save the vkb_downloa
13. d objets Figure 1 offers an example of an object Try creating an object Figure 1 1 Click on the Create Object button f on the Tool Bar 2 Click anywhere on the canvas to create the object 3 Repeat this for as many objects as you desire Chapter 3 Getting Started 7 Walk Through Objects containing related information can be stored together in a lletion as in Figure 2 Collections can contain objects and other collections Collections are createdina similar way 1 Click on the Create Collection button MENSH on the Tool Bar 2 Click anywhere on the canvas to create the new collection To leam more about advanced object and collection creation options see page 26 To reformat objects they must Summarization Methods be selected An object or a set Ignorant keyword derivations of objects is selected if their re border or borders have little user must define fields black resize squares around b system must dynamically create 4 templates specific to a user s topic them like the object m Figure 3 ES will is rlarivan fr P Figure 3 To select objects and collections either Click on the border of the one object or collection to be selected OR Left drag on the canvas to create a box around one or more objects and collections like in Figure 4 All of the boxed objects and collections will be selected To leam about more advanced object selection options see
14. d zip file to your hard drive Chapter 2 Installing VKB Installation from a CD ROM 1 9e 11 Unzip the vkb_download zip file to any empty directory From the Start menu select Find Files or Folders Search for V KB jar Select all instances of V KB jar Click on File and select O pen Containing Folder Copy the new V KB jar file into these folders replacing any existing V KB jar file Chapter 2 Installing VKB Getting Updates amp Upgrades Chapter 3 Getting Started The V isual Knowledge Builder s intuitive interface mak es learning and using the system very easy and access large amounts of information without ever having to commit to any particular convention of organization or structure To achieve this VKB offers a wide variety of adaptable features so that you can focus on your project and not on the limitations of the software What follow are a brief walk through of VK B s basic features and a quick reference of how basic operations are done in VKB I he goal in developing the Visual Knowledge Builder is to allow a user to input organize Walk Through Creating workspaces is easy and fast so you can make use of your information without having to worry about how to format the information Begin by starting VKB e Start menu gt Programs gt VKB is an object based data collection system where pieces of text are stored in individual text boxes These text boxes are calle
15. dragging on an open region of the canvas see Figure 7 2 Move the cursor to shift the view of the canvas Figure 7 Chapter 3 Getting Started 11 Walk Through Feature Quick Reference Running VKB Stat Run Stat Programs Opening Creating and Saving Files Createa new file File Open an existing file File Save a file File Savea file with a particular name File Print a file File E xport H ierarchy File Close the application File 12 New Open Save Save As Print Export Hierarchy Exit Chapter 3 Getting Started Feature Quick Reference Toolbar amp History Bar gt gt Normal v TimeL ine Slider ontrol Bar for sarolling through aa a a 818 the undo history 3 29 00 2 27 57 PM TheD ate and Time an event ocurred Chapter 3 Getting Started 13 Create O bjeds Create Collections Select the C olor of the bjed Collection ttach D etach the C olor of the bject C ollection to the Border Select a Border Color for the O bjed C ollection Specify the thickness for the Border of the O bjed C ollection T ogule bject Collection Back ground from Transparent to C olored Change T ext properties Set Font Text Color and Size Playback of history events Feature Quick Reference Configuration Menu Tool gt Configuration Grid Speifies the spacing used with Snap to C rid Paste Option D dine
16. e for object s new position Canvas Navigation There are two ways of navigating through a collection Chapter 4 VKB Feature Definitions 23 Navigating in VKB Scroll Bars These are the sliding bars on the right and bottom edges of a collection that will move up down left and right through a collection just like in any windows application Scroll Bars appear automatically when a collection is maximized but can be tumed off To turn scroll bars on or off for a collection 1 Right click on the border of a non maximized collection 2 Click on Scroll bars on off Grab canvas The second method of navigating through collection is by grabbing the canvas and sliding it around like a sheet of paper To Grab the canvas 1 Position the cursor on the canvas to be repositioned Not on an object 2 Rightdragto move the canvas around Snap To Grid Snap to grid provides a grid to align objects This grid allows you verify the alignment arrangement of objects and object sizes see Figure 14 To turn Snap to grid Pap ed or on off Figure 14 1 Click on Tool on the Lid Tool Bar 2 Click on Snap to Grid 24 Chapter 4 VKB Feature Definitions Navigating in VKB To adjust the size of the grid 1 Click on Tool on the Tool Bar Click on Configuration Under the Preferences tab in the Grid section adjust the grid size number Click OK N Find When trying to find certain words or ph
17. e same border will add more related objects to the selected set particularly horizontally arranged objects of similar properties Chapter 4 VKB Feature Definitions VKB Objects amp Collections Note Clicking again and D ouble clicking are very different Clicking again means waiting about 1 second between clicks so that two very distinct clicks are made To select all objects in a collection 1 Click on Edit on the Menu Bar 2 Click on Select All Resizing Objects amp Collections Objects and collections are resizable to whatever size or shape desired To resize an object 1 Click on the object to be resized Jummanzalion Methods Resize ignorant Keyword deristions 2 Resize squares will appear on the squares edge of the object see Figure 17 3 Dragaresize square to resize the obj ect Figure 17 Set Default Object amp Collection Sizes The default object amp collection sizes can be reset so that all text objects are created as the same size To set the default object or collection size 1 Right click on the border of the model object or model collection 2 Left click on Use this size as default size To manually set default size of collections and text objects 1 Click on Tool on the Tool Bar Chapter 4 VKB Feature Definitions 29 VKB Objects amp Collections 2 Click on Configuration see Configuration Menu Tool Configuration on page 14 3 Under the Symbol Siz
18. e tab adjust the default symbol sizes 4 Click OK Auto Paste When collecting data from the Internet or some other text source VKB offers a quick way of adding that text to a new object To use Auto Paste 1 Highlight a piece of text 2 Copythetextto the clipboard Ctd Ins or Ctri C 3 Clickthe Create Object button on the Tool Bar 4 Clickonthe canvas to create the new object The copied text will be automatically pasted in the new text object To adjust the Auto Paste settings 1 Clickon Tool on the Tool Bar 2 Click on Configuration See Configuration Menu Tool Configuration on page 14 3 Underthe Preferences tab adjust the Paste Options to Never Tums off Auto Paste 30 Chapter 4 VKB Feature Definitions VKB Objects amp Collections Auto Pastes the new contents of the clipboard only one time for a new text object Always Auto Pastes the contents of the clipboard for EVERY new text object Maximizing amp Restoring Collections Collections can be maximized to fill the whole visible canvas area This allows you to better see what is in a nested collection For an illustration of maximization see Figure 18 To maximize a collection 1 Double click on the collection s T border 2 The collection will then maximize To restore a collection 1 Double click on the maximized pu merma metri sand M tma terret collection s border Figure 18 2 The col
19. ecececsensessnaeseeeeeesessaeeeeecs 12 CHAPTER 4 FEATURE DEFINITIONS 2200000000000000000000220000000002200000000000 15 FILE ASS VES eto cos doe vedere dedos 15 NAVIGATING IN unid ee eee reri ee bee ced 20 OBJECTS amp COLLECTIONS 26 FORMATTING OBJECTS amp 33 MISCELLANEOUS MENUS amp FEATURES eee 37 APPENDIX A QUICK KEY SUMMARY uuu eee ee ee ee en ee een eee 1 APPENDIX B GLOSSARY cssssosssssssssecsossssnssossssecsssensecsesesisovssesssessersssdsoeassebescsssveesoess 1 O A O 1 Acknowledgements he Visual Knowledge Builder VK B is the work of many people Haowei Hsieh has acted as principle developer and software manager Robert Airhart Preetam Maloor and Divya Shah have designed and developed parts of the software and its interface VKB is based on our prior experiences working with Cathy Marshall in designing developing and evaluating the VIKI spatial hypertext system and working with Gerhard Fischer and Ray McCall on the Hyper O bject Substrate This work has been funded in part by grant IIS 97 34167 from the National Science Foundation and by a grant from FX Palo Alto Laboratory Foreword his manual is designed to offer users of differing computer knowledge a tutorial and reference to the Visual Knowledge Builder software The Visual Knowledge Builder
20. g Report 37 CD ROM 3 changing the color pallet 36 collaboration 2 collection 8 create collections 8 13 26 Create Next Symbol 33 create objects 7 13 25 26 30 D date amp time 13 Default File Location 17 Default Object amp Collection Sizes 29 deleting objects amp collections 27 download 3 37 duplicate 26 E edit collection titles 9 editing objects 9 32 emergent structure 2 execute a link 20 expert iv Explode 32 Export VKB Collection 18 Export Workspace Hierarchy 17 F Feed Back 37 File Links 19 font 13 35 G grab canvas 24 See grid See Snap to Grid H Help 37 history 13 21 hypertext 1 Index I Import VKB Collection 19 install 3 CD ROM 4 Internet 3 intermediate iv M malleable systems 1 maximizing a collection 11 31 moving objects amp collections 10 27 N naming collections 31 new user iv New workspace 15 novice iv O Open workspace 16 R reference systems 1 resizing objects amp collections 9 29 restoring a collection 31 ruler 22 5 16 17 scroll 24 selecting objects amp collections 8 28 Show Candidate Collection 14 Snap To Grid 14 24 starting VKB 7 status bar 23 synchronous 2 System Information 37 T text color 13 35 Title Bar 21 Tool Bar 21 transparent objects 13 35 Index U update 4 37 upgrades 4 URL Link 19
21. g on page 3 e Novice users read Chapter 3 on page 7 and e Intermediate and expert users reference Chapter 4 on page 15 Chapter 1 About D evdoped to help researchers collect information the V isual Knowledge Builder V KB is designed to benefit users from any level of ex pertise and to faalitate data collection of any form Web CD ROMs online information databases and now DVD reference masses of information are accessible with very little footwork Because of all the available information organizing the information that interests you is an ominous task More systems are needed to facilitate large amounts of information but such systems need to be natural to use because we care about collecting and sorting information not how the computer ex peds us to collect and sort information The Visual Knowledge Builder is a step towards meeting this challenge VV live in a world of information With the recent introduction of the World Wide The Visual Knowledge Builder is a hypertext information collection system This means that it allows you to collect and sort information in a very natural visual environment Hypertext systems come in two types gt Reference systems like Netscape MS Encarta and most educational reference applications Malleable systems that allow visual manipulation of the data Several features have been considered in the development of VK B System transparency When software requires mo
22. how uto Paste works Show Candidate Collection Causes a lletion s border to flash red if you are trying to move an objec into it Data Directory The default location where V KB will look for work space files Accessibility Tab Change how the mouse reads when trying to grab or highlight objets Symbol Size Tab D dine the default objec and collection sizes Extemal Viewer T ab Spedfy the location of web browser 14 Chapter 3 Getting Started Feature Quick Reference Chapter 4 Feature Definitions A wide range of options and features mak es the V isual Knowledge Builder very adaptable for different users and different applications isual Knowledge Builder includes a vast number of features that allow the user to seamlessly portray ideas and information structure in visual form Many of these features and functions have already been introduced There are many advanced features yet to be discussed What follows is a description of each function and feature available within VKB The functions fall under Issues Navigating in VKB Objects amp Collections Formatting Objects Miscellaneous Menus amp Features File Issues This section covers all interactions VKB might have with files from saving and opening workspaces to importing and exporting collections from other workspaces The file menu can be seen in Figure 8 en en DESH Figure 8 New Workspace Creating a new works
23. in distributed locations or on disjoint schedules VK B provides common data storage ground where users can open the team workspace and update it with their new ideas and information Other users can then see the input done by other users without having to communicate with them in real time Visual Knowledge Builder is a powerful research tool but users have to release their preconceptions of how they have done research in the past and allow their own thought processes to decide every stage of collection structuring organization and writing 2 Chapter 1 About VKB Chapter 2 Installing Installing the V isual Knowledge Builder V KB from the Internet or from a software CD ROM be e Downloaded from the Center for the Study of Digital Libraries web page http www csdl tamu edu haowei V KB e Obtained on aCD ROM What follow are the installation instructions for both methods here are two methods of installing the Visual Knowledge Builder on your PC VK B can Installation from the Internet The Visual Knowledge Builder installation software is available through the Center for the Study of Digital Libraries web site The software is free for download so everyone can try VK B s data collection features and offer feedback to the developers To install the Visual Knowledge Builder from the Internet 1 Go to the VKB Installation page at http www cdl tamu edu haowei V KB req_download html Sele
24. kground color and border color are bound together 34 For example choosing a Green background automatically chooses a D ark Green border for that color and vice versa A Tan background chooses a Brown border To break or make binding of border to background colors 1 2 Select the object or objects you wish to bind or unbind Click the Bind Background to Border button on the Tool Bar To change the border color of objects 1 2 Select the object or objects Click on the desired border color on the Tool Bar OR Select the object or objects Click on Color on the Menu Bar Chapter 4 VKB Feature Definitions Formatting VKB Objects amp Collections 3 Click on Edit Symbol Border Color 4 Pick the exact color you desire from window 5 Click OK Transparent Objects For formatting reasons a text object or collection can be made transparent to its parent collection This frequently used to make notations between objects To make objects transparent 1 Select the objects or collections to be affected 2 Click the Transparency button on the Tool Bar Formatting Text The text in text objects and collection names can be formatted as a whole to bring emphasis or meaning to certain objects To format the text of objects 1 Select the object or objects to be formatted 2 Click the Format Text button on the PA Tool Bar Foot Cobos MEN ac coming Sol i i98 rain B Ari 3 In the Font Text
25. lection s size will then be restored Naming Collections Collections have a title used to identify its contents as in Figure 19 Collection Title Figure 19 To rename a Collection 1 Click on the Collection title a text cursor will appear Chapter 4 VKB Feature Definitions 31 VKB Objects amp Collections 2 the new collection name Editing Text in Objects Adding editing or deleting the text in an object is quick and easy VKB uses the same text editing and Cut Copy amp Paste methods as most word processors To edit text in an object 1 click in the object to be edited 2 Edit the text OR 1 Double click on the border of a text object 2 The Content Attribute E ditor window will appear see Figure 20 3 Edit the text in the window 4 Clickon OK Figure 20 Explode Explode is a data management function that will automatically fragment a text into a cluster of objects A large piece of text pasted in from the web or some other source can be unmanageable so VKB will create a new text object for each paragraph in a text object Through this ideas can be dealt with instead of just text To Explode an object 1 Select an object to explode 2 Right click on the object s border 3 In the popup menu click Explode A new text object will be created for each paragraph in the original object 32 Chapter 4 VKB Feature Definitions VKB Objects amp Collections Create Next
26. licking on the different border widths buttons on the Tool Bar reference Figure 5 to change the border width Obando fir text Background Bind background Border Border dor to border color thickness Transparency Figure 5 More information about color editing and object formatting can be found on page 33 To move objects and collections around on a canvas or in and out of collections 1 Select the objects or collections to be moved 2 Avoiding the resize squares Left drag the border of any one object or collection to move the selected items More moving and rearranging options can be found on page 28 VKB uses nested collections to allow a hierarchy of information This means collections can contain any number of other collections Moving collections and objects in and out of other collections has already been discussed allows users to maximize a collection to temporarily use its canvas as the primary editing area like in Figure 6 Then all of the contents of a collection can be viewed To use the maximize feature 1 Double click on the title bar of a collection to maximize it 2 Double click on the title bar of a maximized collection to restore it 10 Chapter 3 Getting Started Walk Through Finally navigation within any canvas is made really easy in VKB Canvases can slid around naturally to view any area within them To shift the view of a canvas 1 Grab the canvas by right
27. or highlighting a set of objects 22 Chapter 4 VKB Feature Definitions Navigating in VKB e A ddoneObjet Left clicking or Left dragging on the canvas will create one text object and then return the mode to Seat e A dd Objects Lets a user create any number of text objects on the canvas by Left clicking or Left dragging on the canvas e AddoneColletion Left clicking or Left dragging on the canvas will create one collection object then retum the mode to Seat e A dd Collections Lets a user create any number of collection objects on the canvas by Left clicking or Left dragging on the canvas Position Displays the current coordinate position of the mouse pointer Size Displays the size of the box created by Left dragging or the size of an object being resized Backup saved VKB automatically backs up the current workspace to prevent data loss in case of power outages or other computer disabling problems The default backup file is autosavevkb Auto sizing of Canvas When you need more space for text objects and collections VK B offers a convenient way of expanding the canvas Autosizing of a collection allows you to continue work unobstructed by structural details To auto size a canvas 1 Maximize the collection to be auto sized Click and drag the border of any object in that collection Movethe object to the right or bottom edge of the collection gt N The collection will automatically enlarge to compensat
28. pace creates a new file with a blank canvas to use for data collection Chapter 4 VKB Feature Definitions 15 File Issues create workspace 1 Click the File menu 2 Click New Open a Workspace O pening a workspace from a previous VKB session for further editing or review To open a VKB workspace Click the File menu Click Open Choose file location and name Click Open Save As Used for saving a VK B workspace for the first time or when saving an old workspace with a new name or location To save a new workspace 1 ClicktheFile menu Click Save As Choose location Choose file name Click Save oF c N The file name will appear on the title bar An asterisk on the title bar denotes whether a file has been saved or not 16 Chapter 4 VKB Feature Definitions File Issues Save Workspace Save is used once file has already been saved This updates any changes made since the last Save To save an old VKB workspace 1 Click the File menu 2 Click Save An asterisk on the title bar denotes whether a file has been saved or not Set Default File Location VKB will automatically look in the VKB file directory for your workspaces The default location can be changed to wherever you prefer to store your workspaces To change the default file location 1 Click on Tool on the Tool Bar 2 Click on Configuration 3 Under the Preference tab in the Data Direc
29. rases the Find feature will find all occurrences of those words list the locations of those words and allow you to view then navigate to the objects containing those words To search a workspace for certain words Ter Visual eyed sean naapate 1 Clickon Editon the Tool Bar Mote v 2 Click on Find et aed ES 3 In the Search window see Figure 15 aos ess under the Search for field enter the RM Fic word or phrase being searched for 4 Choose where to search in the Search in field 5 Under Mode choose whether to ncn Figure 15 e Fora whole phrase e Foralthe words with AND e Forsome words with OR 6 Click Search to search the workspace Chapter 4 VKB Feature Definitions 25 Navigating in VKB 7 The object found will be listed in the left window and their contents will be listed in the right window 8 Click on Bring To Center to navigate to a selected object s location VKB Objects amp Collections Objects and collections are the basis of VK B s structure Objects store text either pasted in from the Internet or other source or typed in manually Collections are subspaces storing objects and other collections Being able to quickly manipulate objects and collections allows you to easily represent your ideas in visual form The multiple operations available for collections and objects are explained below Creating Objects Text objects are created to store pieces of
30. re thought or work to use than the task being performed with the software users thoughts are constrained by the capabilities of the system The ideal system allows their user to do work without having to worry about how to use system tools and thus maintaining focus on the work research ypertex t data collection T his refers to software s ability to allow users to visually and graphically manipulate data in front of them There are different classes of hypertext software ranging from Netscape Navigator and Microsoft Encarta to Microsoft Word with its drag amp drop features E mergent structure The software does not prematurely corral a researcher into an organizational style The user is allowed to collect information from Chapter 1 About VKB 1 many sources and break them into keyideas Structure and organization can then emerge naturally as the user visually manipulates the arrangement of the information in accordance with their natural thought process Synchronous collaboration Whether in a meeting room setting or in a virtual meeting colleagues often need quick ways of organizing their research goals and duties VKB assists in this by allowing graphical manipulability of information by multiple users to keep everyone on the same page in regard to what is being discussed Some of these features are still in development and will be downloadable upon completion A synchronous collaboration Many researchers work
31. spaces under one file name 18 Chapter 4 VKB Feature Definitions File Issues To import collection exchange file or VKB workspace 1 Right click on the border of a collection A menu will appear asin Figure 11 Figure 11 2 Click Import Collection from 3 Choose the name and location of the vxf or file 4 Click Open Using File Links The Internet and your computer files can both be accessed and executed by This is done through file links and URL links To create a URL Link 1 Create anew text object 2 For the first line of the text type URL http www location com file where www location com fileis your Internet destination To create a FILE Link 1 Create anew Text Object 2 For the first line of the text type ocumants MyFileext where C My D ocuments M yFileext is the you wish to open Chapter 4 VKB Feature Definitions 19 File Issues Note This can be ANY file type that has an association within Windows This includes JPG GIF amp BMP pictures Word Documents Executable programs EXE COM BAT etc To execute a URL or FILE link 1 Double click on the border of an object containing a FILE or URL link 2 The file will automatically open or the site will automatically load To set the browser location 1 Click on Tool on the Tool Bar 2 Click on Configuration 3 Under the Extemal Viewer tab set the Browser Location 4
32. to the previously mentioned methods and features has other minor features including a limited help file and accessibility option These options will be concluded here Adjust Canvas Size To manually adjust the canvas size of a collection 1 Select the collection you want to adjust 2 Click on Symbol on the Tool Bar 3 Click on Collection Canvas Size 4 In Set Canvas Size window adjust the height and width of the collection canvas 5 Click OK Accessibility VKB allows the border size and sensitivity of the mouse to be adjusted for easier use in touch screen presentation settings or simply to facilitate easier use To adjust accessibility options 1 Click on Tool on the Tool Bar 2 Click on Configuration 3 Under the Accessibility tab adjust e D dault dickable borde size make grabbing symbols easier e D ault dick radius compensates for slight movement of the mouse when double clicking Without some adjustment a double click could be interpreted as two distinct clicks of the mouse because of any inadvertent movement of the mouse between clicks Chapter 4 VKB Feature Definitions 37 Miscellaneous Menus amp Features Help Menu System Information Lists the VKB system information including version user information etc Feed Back Bug Report O pens an email script in your Internet browser so that bugs and suggestions can be forwarded to the developers Update Download
33. tory section adjust your preferred workspace storage location 4 Click OK or Save Export Workspace Hierarchy hie Prae ota Export Hierarchy automatically creates an outline 227 T format file from a VKB workspace The Export m Hierarchy Window is illustrated in Figure 9 wa earns se ange This allows a user to lm ee MET View or transport a workspace in Text Oise t HTML orXML format Figure 9 Chapter 4 Feature Definitions 17 File Issues Summarize a workspace by limiting output to a certain number of lines per object and number of characters per line Determine ordering of objects automatically or strictly Z ordering based only on collection hierarchies To export a workspace hierarchy 1 Clickthe File menu 2 Click Export Hierarchy 3 Choose export settings and file name 4 ClickOK Export VKB Collection Used to export a collection of objects to a VK B collection exchange file vxf file This collection can then be imported into a different workspace or elsewhere in the same workspace To export a VKB collection 1 Right click on the border of a collection A menu will appear as in Figure 10 Nord niis emt 2 Click Export Collection to 3 Choose name and location for the xf file 4 Click Save Import VKB Collection Used for importing a VK B workspace into the current workspace This feature allows a user to merge multiple VK B work
34. workspace including text changes made in objects See Figure 13 normas gt 1 oso 2720000 4 46 49 PM Timeline DateTime ot M poet Playback Slider Currert evigahon Speed Control plain Figure 13 Any number of edits can be undone to revert to a previous state of the workspace Furthermore you can quickly review the previous states of the workspace This way data isn t lost when exploring the evolving history of a workspace Chapter 4 VKB Feature Definitions 21 Navigating in VKB To turn History on off 1 Click on View on the Menu Bar 2 Click on Show History Control Bar To go back in the history e Click on the Left Arrow on the History Bar OR e Drag the Timeline Slider Control to the left To play through the History 1 Pick the Playback Speed on the History Bar 2 Click the Forward or Backward arrow on the History Bar Ruler The ruler helps orient a user within acanvas A positioning slide appears on the ruler at the location of the mouse pointer to help align objects within a canvas To turn the ruler on or off 1 Select the collection you wish to change 2 Click on View on the Menu Bar 3 Click on Show Ruler to toggle the ruler setting Status Bar The Status Bar displays information relating to the state of VKB The different displays are explained below Mode Shows what mode the cursor is in e Sdei Left clicking or Left dragging on the canvas has the effect of selecting

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