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Quikscribe Player User Manual

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Contents

1. 51 Perform Voice Hecogmtton e eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeee eene nnne nnn 51 Link Unlink Document 51 Add Attac hme a is aeia 51 View Attachment eee 51 Player cl cc ee eee ee rT 52 Set Encryption Password eene eene nnnnnn nsns nen n nn nnnn snas s nnns n nnns sens 52 efe Ero NOG NERONE TORRE E 52 Comment History 52 Change Profile Select a Profile or Add a Profile 0 0 0 0 ccccccssssceeeceeeesssssseeeeeeeeeessssssaeeeeeees 52 zd 53 le eege 53 Using Markers Created by the Quikscribe Recorder ccccccccssseceeessteeeessseeeeesseeeeesseeeeessees 54 Inserting Markers with Quikscribe Player 54 How to Insert Markers eei nnne nennen nnn nnnnnnnana irr nnn n nnn rrr nnns 55 Dea El CHR 56 Paste Clipboard within Marker aanann000nnnennnnnnnnnnnnnnsnsornerrnnnnnrnnnnnnnnsseneeernrrnnnrnnnnnnnnnnssnereeeennne 56 Marker amp Paste Clipboard A 56 REMOVE 14 CORRER 56 Go To Previous Marker 56 ao TO Next Mar KE fnri aa ES aaa 56 Copy Markers Contents ccccccsccccccceesesesseeeeeeeceesesseaeeeeeeeeeeseseeeeeeeeeeesssseesseeeeeeeeesessssnaseeeeees 56 VIEW Mam er OLIO cuecatummvudo tnn vtr RM Ci E ee 56 Display Marker View eeeeeeeeeeseeeeeeeeeeeee eene nennen nnne nennen nennen nennen 56 Enable Marker Notification eee 56 FS DVT MU sss serusa ussite a etait hte 56 Quikscribe Player Help 57 xc WU Hell x
2. Fax E E mail Sally quikscribe com e Use SMTP Server SMTP Settings Use Microsoft Outlook Prompt for profile op startup Lock Reset Al Enter the appropriate data such as name department and field in the Typist Details fields as necessary or as requested by your organization UK Cancel Email Proper user email settings are required to use the automatic notification features where an author request email notification for the completed document to be returned automatically by the QS Player Select either Use SMTP Server or your default email client In the example above the default email client is Microsoft Outlook Usually you may select your default email client Using the default email client such as MS Outlook is the easiest option to select as your mail client should have all the inbound outbound definitions already defined and configured However if you generate an email using the QS Recorder send via Email function Outlook may prompt you for permission each time you send a file and the file will not be sent unless you grant permission SMTP Setting Below Is a copy of the panel for SMTP Settings Your SMTP Server address for your Internet Service Provider ISP is used in certain situations when the ISP requires account authentication in order to send outgoing email messages You must enter your SMTP outgoing server name which has a format such as mail yourisp com or smtp your
3. Rewind Audio MM Pressing this button down allows you to REWIND IF pou wish to stop AE WINDING simply release this button Mate IF you wish to decrease ar increase the REWIND speed you can da so by changing the SEEK SPEED e Global f Local Reset Defaults Add Hew Delete Prompt for profile an startup Lack Reset Al Cancel Default Hotkey Settings The default hotkey settings are Quikscribe Function Keyboard Stroke Global Local_ Rewind Audio Ctrl 1 X Play Stop Audio CHL X FastFowad ode X Paste File Time to Clipboard Ctrl T X XXIX OK X lt Move to Previous Marker Ctrl 5 ae Insert Blank Marker Ctrl 7 _ lt X lt EM Move to Next Marker Ctrl 7 LX d Complete File Cirl Shift C X 37 Ke Open Next Fie Ctrl Shift N X Display Audio Levels Ctl L X View Marker Contents Ctrl M X Open File CileO X Open Next File CH N S X Display Help Cirle FQ LX o Ofle J Qe 0 0 0 0 o Cirle LL Cue ll OpenFile Open Next fe Display Help o yY f l e RE Add or Delete Hotkeys You may change the default settings to keys you prefer You may add or delete hotkeys by clicking Add New or Delete respectively If you change the settings and then would like to restore the default settings select Reset Default You may add hotk
4. The QS File Completer agent runs automatically as a background process when the PC is started It s purpose is to provide management of the file completion process so that the user does not have to wait for a completed file to be moved from the work in process folder to the Completed folder before opening a new file to transcribe When a Network connection is slow or unavailable the Quikscribe File Completer temporarily holds completed files In the example below the Completed folder was not available so the file that was completed is held temporarily in the PendingCompleted folder Files held in the PendingCompleted folder will be moved to the Completed folder when the Network is available The PendingCompleted folder is created by Quikscribe during installation and will usually reside in the folder C QsFiles The file completer is green when the mapped Completed folder is available to the user but is red when the mapped Completed folder is not available File Pending Files C QeFiles Pendinglompleted 090308 1534 Linda 349 tat Complete folder unavailable CH Driees Completed Last attempt 3 9 2009 8 07 00 HM 62 Quikscribe Player will attempt to send finished files to the defined Completed Folder if the File Completer is not in the system Percentage Completed The Quikscribe Player displays the Percentage Completed in the task bar while transcribing The Percentage Completed is continually updated in the file header This means t
5. 08 May 2007 11 55 06 m 00 00 Pending LL 00 07 C GsFile 000508 1221 Df kDH0 B Mae 2007 12 21 20 0 00 00 EEEN C OsFile orotan 2031 0 20 5pr 2007 16 31 25 0 04 00 00 04 20 oa Y C AGsFile maoiisz Speeshe Completed D 000019 2aagr2007 151200 0 600 Pending onoo8 1 0 CS Uni LIDD 25Ap 2007 12 34 43 O 04 00 Waiting O 0 DOE Umen 859 OT Ti Mae2007145317 0 04 00 Waiting O 0 DEI Orosii 1904 f OS May 2007 16 03 59 O 04 00 Waiting O D DEI 070525 1502 Lesson 1 Training General Doc Training for 00 00 32 25 May 2007 11 02 09 O 04 00 Pending 00 0011 0 0 CAQsFil UU 1523 Tppe as Real Tim Agreement Test 00 05 55 O4Jun 2007 12 29 19 100 04 00 Pending 00 06 02 O 0 C X sFil O70604 1718 New dicl Real Tim Agreement Test2 00 0206 O4un 2007 13 16 85 O 04 00 Waiting O 0 DOE EU 145 Overwit Real Tim 00 01 59 D r 10 57 53 0 O00 waiting O 0 sti mes 1751 ODOT bJum2007 13 51 17 O OOOO Waiting O 0 DOE JaneDoe006 t LIDD waing Nr JaneDoe00e il LIDD waig H AER daneDoe OBC ooa waing Nr JaneDoe006 il 550400 Pending DD O 0
6. Create New Document Subject Comments Test Comments may be added here Matter Ma 1 2345 Doc Mame Hall Wil Doc Type Consult Date Sent DEM ar 2009 16 00 26 3l ae Playback Controls The Playback Controls icon allows you to adjust the playback of the audio file For example you may speed up or slow down the file See below for allowed adjustments and explanations of each feature To make an adjustment click on the slider bar or hold down the slider control by pressing the left mouse button and then move the slider control to the desired position on the slider bar When you adjust the controls the changes remain until you make another adjustment Controls Play Seek Back Date speed Space Playback in Tape Mode Volume OF Cancel Play Rate This slider control soeeds up or slows down the audio file without varying the pitch The range is 40 to 60 with 1 increments Seek Speed This slider control sets the Fast Forward and Rewind speed The range is 1 second to 10 seconds with 1 second increments Back Space This slider control determines how far the Quikscribe Player jumps back when the typist stops the audio The range is 0 0 second to 10 0 seconds with 0 1 second increments Playback in Tape Mode Playback occurs in digital mode If you speed up or slow down the Play Rate the audio pitch is not altered However in some environments you may notice a slight warble when slowi
7. The Quikscribe Digital Transcription System is being used by a cross section of organizations including the legal industry medical practitioners police government departments accountants transcription companies secretarial services organizations for the visually impaired and educational and training institutions Apart from dictation and transcription the Quikscribe Transcription System is also used for technical writing to send voice instructions for compiling reports and as a management and training tool With Quikscribe there are no tapes or tape machines so maintenance and distribution costs are significantly reduced Additionally since tapes are now files on a network efficiency increases providing genuine time savings The reduction in expenses and increase in efficiency greatly benefit most businesses that use transcription as part of their daily activities The Quikscribe Transcription System has an unconditional 30 day guarantee opecific information about the features and functions of the Quikscribe Recorder and the Quikscribe Player follows Quikscribe Workflow The Quikscribe process streamlines your dictation and transcription processes Document production workflow would proceed as follows e Dictate your document using the Quikscribe Recorder software e Transmit your completed file across your network or by email or send on a disk to the typist e Quikscribe Player notifies the typist of the arrival of your docu
8. Word Processor Default Template al e n the Preferences tab check Automatically open Word Processor Settings Kal Settings Hat Keys Typist Details Preferences Voice Recognition Preferences Comm port USB W Display interface Always on top m Copy file then Open File For slow networks kep Iw Automatically open Word Processor when a file is opened When you open an IAF file and the DocType field contains a file name that corresponds to a template stored in the Default Template folder QSP will engage the Windows application associated with that file name extension For example if the file name billing xls is specified in DocType then QSP will engage MS Excel and open the billing spreadsheet Quikscribe Enterprise Manager The Quikscribe Enterprise Manager provides easy administration monitoring and management of the dictation files and folders waiting to be transcribed The Manger contains specific tools designed to assist an Office Manager or IT Administrator e Office Manager Tools include Enterprise wide file monitoring and management Ability to change file status or assign priority Ability to reassign file workload from one transcription queue to another A robust file search tool Report generator for statistical analysis 76 IT Administrator tools include A menu based install script generator that provides fast deployment of Quikscribe Recorder and Player
9. A Quikscribe Player profile is a text file that records your settings preferences and has the extension plr The profiles are stored in the c Documents and Settings user id gt Application Data Quikscribe Quikscribe Player folder and can be manually edited with a text editor such as Notepad where user id represents the user s login id for Windows For larger installations working with the profile files may ease the installation process Please contact www digidictate com for more information Exit Exit closes the Quikscribe Player Markers Menu Quikscribe has the unique ability to embed markers at any point in the audio file in order to insert text images or file attachments The advantage of this powerful feature allows a variety of supplemental documentation to be included within the dictation file Note You must use the numbers above the alphabetical letters on the keyboard for the Marker default hotkeys Do not use the numbers on the numerical keypad on the right side of the keyboard 53 Using Markers Created by the Quikscribe Recorder When a dictation file is created in Quikscribe Recorder reference material from sources with an electronic format e g a Word Document Web Sites or CD ROM can be copied and pasted into the dictation file since the file is an iaf Intelligent Audio File The example below contains two markers which can easily be pasted into a word processing document Click the triangle in the l
10. EE 34 RESSA p T REPRE 34 Sic Bo M E o a aon a a i ae ae a ae ee a rn m 34 Working laiolle TRE 35 DEE FOIST a 35 Completed Folder nennen nenne nnnnnnnn nnne nnn n nnn n nns e nnn n nnns n 36 Downloaded Folder mo RR 36 Archive E 36 Reports Fe MU m et et mee eee ee ee eet ere eee ee ne ete ete ee eee en EEE ERE 36 Breu FIG inie a ae ee ee 36 Word Hroceessor 36 Default Template E 36 HOt Keys TaD i ee 37 Default Hotkey Settings cccccccccccsssssseeeeeeeesssssseeeeeeeeeessesseeeeeeseseessssseaeeeeeeeesesseesaseeeseeeesssseaees 37 Add or Delete Hotkeys ccccscsscsccccececceeeeeeeessssseseeeseeeeeeeeeeeeeeeesesesesseseseeeaaeeeeeeeeeeeeeeseesseseees 38 Typist Details Tab 39 Eu 40 BEI E 40 Preferences Tat 41 Reverse Footswitch triple action only eese eene nennen 42 Copy file then Open File for slow networks cccssceecceeeeeseseseeeeeeeeeesssseseeeeeeeeeesseesstaeeeeeees 42 Automatically open Word Processor when a file is opene 42 Auto name new document with audio filename nnn 42 Prompt Get next file when a file is completed eese 42 SCAN all mapped directories ccceccccccessssssneeeceeeeeeseseeaeeeeeeeeeeseeeeaeaeeeeecesseeesseeeeeeeeessssesesateeeees 42 Always prefer next file from last selected directory eeeessseeseseeeeesssss 42
11. Input directory Output directory _User location User Dictation source Vocabulary BE Transcribing Lin CO OsFilesYvRAInput Ci OsFiles YR Output CiDacuments and Settings Linda Microphone rIic In General Large Reason Dragon NaturallySpeaking GukoTranscribe Folder Agent Idle 66 Selecting Voice Recognition in Quikscribe Recorder Within Quikscribe Recorder the Voice Recognition option may be selected when a file is created when a file is sent or as a default setting for all audio files 67 Quikscribe Player Text Production if Voice Recognition is Performed in Quikscribe Recorder The draft document is produced automatically in Quikscribe Recorder Dragon NaturallySpeaking produces the text file and Quikscribe merges the text back into the Intelligent Audio File as the contents of a marker e The transcriptionist receives notification of a new dictation audio file The Quikscribe Player alerts the transcriptionist a new file has arrived and is ready to be transcribed including priority notification if selected by the author e The marker table in the bottom portion of the QS Player displays the list of markers in the file The first marker shows content labeled Voice recognised text indicating the marker contains text generated by the voice recognition process See the image below witha marker labeled Voice recognized text r 100 QS Player 061114 2059 B Ka Fie Markers Help
12. Therefore each time you hear the musical prompt you should press CTRL V 25 The User Interface Detailed Description The User Interface of the Quikscribe Player provides interaction with the software controls using the PC display monitor and computer mouse An overview of the interface was discussed above This section will discuss details of the features of the interface Open a New Audio File The Open a New Audio File icon allows you to open audio files that are waiting to be transcribed or audio files that have already been transcribed Click View at the top left corner of the Open Audio File to toggle between Normal and Detailed views The image below shows Normal view You may select Pending Completed or All at the top of the panel Open 071019 7003 John Doe0D8 1af View Settings Pending C Completed C All PahName Lreate Mew Document Default Sent Downloaded Due By Duration Subject Matter Ma Select an audio file 70805 1838 Lindatl32 iaf Doc Type 70914 1903 LindaD4l iaf 70327 1819 Linda BL iaf 070927 2019 Linda El iaf Typing Time P1016 1700 John Doel iat DIE 1731 John DoeQ02 ia Last Typist Doc Name S Latus Comments History Inclusions Attachments Markers Display Locked Files Display file sa Browse Delete Oren Close Pending Completed and All Files e Select Pending to see files waiting to be transcribed Then select a folder f
13. r 57 Import Compressed Files sssssssesssseeeeeeee nennen nennen nnne ener nnn nnns sss nnn nnns 57 License Info EE 57 Bier 57 Check For Latest Version 57 Request Technical Support cccccccccccccceeesessseeeeeeeeessseeseseeeeeeeeescseeeaseeeeeecesseeeaseeeeeesesssseaees 57 Beie WE 60 About Q ikscribe Playe ea a an a a a a ean eae ae ae eee eee 60 File Delivery Netteeton ts 61 Pl Quikscribe FileMonitor ccccccccccsssssscccssssccsssssssesccsssssesssssssesssssssscssssssscsessssseseessssesessstisesssssseeseessaseeee 61 Ed Quikscribe File Completer nennen nnne nnn nennen nnn nnn nnn nnn seen nn nen ns 62 Percentage CGompleied 63 DEMO MOJE E E 63 File Queue based on File Priority ccceesscccccceeesessseeeeeeeeeeesssseaeeeeeeeeeecsesaeeeeeeeesesssssaeeeeeeeesessseaaes 63 How to open a wav or dss Audio File snnnnnnnneeeennnnoooennnnnnnnnnnnnnensnornenrnnnnrrnnnnnnnnnssnorerrerrrernnnnnnnnnne 64 Attach File or Word Document sse eene n nennen nenne nennen nnns 64 How to Extract a File Attachment 64 How to Move or Forward an Audio File to another Tvpset 65 3 le C eiiis OOhrs T et st de Gd et eed ad a ata daa oda 65 SU ege Tee lte T ERU 65 TANS CHIDTOM AGENT E 66 Auto Transcribe Folder Agent Task for Voice Recognition Occurring on Author s or Transcriptions tS PO Nr L 66 Selecting Voice Recognition in Quikscribe Hecor
14. 27 amp amp lil ot I 44 b amp Position Creator Content Label 0 00 00 0 Rec Text Only Voice recognised text HU STOPPED 00 00 50 00 00 50 e When playing the audio file the QS Player provides an audible alert that a marker is present By simply pressing CTRL V the contents of the marker are pasted automatically into the word processing document e The transcriptionist then listens to the audio file and makes the necessary corrections on the screen 68 Performing Voice Recognition in Quikscribe Player Voice Recognition may occur in Quikscribe Player instead of Quikscribe Recorder If Voice Recognition occurs in Quikscribe Player the author does not need to choose Voice Recognition when dictating a file The transcriptionist would follow the steps below to perform Voice Recognition in Quikscribe Player Remember that a task must be defined in the Dragon Naturally Speaking AutoTranscribe Folder Agent for Voice Recognition to occur Open Dragon Naturally Speaking AutoTranscribe Folder Agent Open Quikscribe Player Open a dictation file that is waiting to be transcribed Click Quikscribe Settings gt Voice Recog See the image below o Check Wait for Voice Recognition to wait for Voice Recognition to complete so you can continue working with the file o Leave Wait for Voice Recognition unchecked to not wait for Voice Recognition to complete You may close the current file and open another file and pe
15. 42 Author Details 31 Automatic File Notification 76 77 Closes Current Audio File 33 Comm Port 8 42 77 comment 51 54 completed audio files 36 Complete File 77 Complete File 33 default folder 35 delete files 42 Deregister 18 Display Option Tab 45 Downloaded Folder 36 encryption 43 51 Enterprise Manager 75 Export Audio 50 foot pedal 76 File Completer 61 File delivery notification 60 File Management 70 File Menu 47 file properties 27 31 File Properties 71 FileMonitor 60 filename 41 62 63 foot pedal 7 8 23 35 36 41 76 77 Foot Switch 22 Forward 23 37 FTP 12 64 Get next file 41 headphone 7 18 19 Help Menu 55 Hide date time 46 Hotkeys 22 23 25 33 36 54 installation 6 7 Intelligent Audio File 5 53 Key 43 Link Document 50 Lock 34 42 locked 78 79 locked file 28 Locked Files 77 log 36 59 main interface 20 marker 25 53 54 55 markers 22 33 52 53 54 55 Move Files 48 64 mp3 77 normalize 50 Open Audio File 25 62 Open Audio File 26 Overview 5 passphrase 43 51 Path Maps 9 11 13 41 43 44 Play 19 23 24 37 76 playback 20 22 23 25 32 35 36 41 46 Playback Device 43 51 Player Levels 19 51 player plr 36 preferences 33 36 40 52 profile files 36 52 Profiles 34 51 Quikscribe Settings icon 8 9 11 12 22 23 30 33 34 36 52 60 receive files 7 9 12 25
16. Bar Control BEER F 3 Volume Leve n EE Indicator Playback I4 d Controls TE view Markers 1 STOPPED 00 13 15 00 13 15 Mo af Current EE Total File Attachments Status File Soe Indicator Position 20 The Icon Toolbar is shown below with the function of each toolbar labeled Display File Close File Open File Properties Open Word Playback Processor Control E Frogram settings Completed Detailed View You may display a detailed view of a file by checking display fields in the Display Option tab of Quikscribe Settings The image below shows the fields you may select to display These fields appear in the bottom panel of the Quikscribe Player display and may include Subject Matter Number Document Name Document Type Date Time Created Date Time Sent and Date Time Required 21 e STOPPED 00 00 00 00 00 13 Playback Methods Three methods are available for playback of audio files The three methods which are described below are e The Quikscribe foot switch e Playback Controls e Quikscribe Hotkeys You will probably use one method for a majority of your playback but may want to use some features of the other methods After you rewind fast forward or move between markers Quikscribe Player will stop You will then need to activate the PLAY control from one of the methods to continue Quikscribe Foot Switch To use the Triple Action Foot Switch e Hold the PLAY pedal down to P
17. Type DateTime Created jw Date Time Sent jw Date Time Required Prompt far profile on startup Lock Reset All 46 Display interface Always on top This option will place the Quikscribe Player in the Windows foreground for constant viewing If you use the playback controls to transcribe dictation constant viewing may be beneficial to you Remember screen position Checking this option will allow the Quikscribe Player interface to open in the same position on your screen as when you last closed it Hide date time required prefix from filename Checking this option will remove the date time prefix from the filename in the title bar of the Quikscribe Player interface See the image below Hiding the date time prefix more easily identifies the author and the file number of the file that is being transcribed Display Fields Any Display Fields checked will display in the main Quikscribe Player interface when a file is opened Quikscribe Player must be closed and reopened after making a change in the Display Fields With all fields checked as below the main Quikscribe Player interface would display as below All Display Fields checked Display Fields Subject Matter Number Document Mame Document Type Date Time Created DateTime Sent Date Time Required amp amp I 4 I sl ais Mam Quikscribe interface with Display Fields 47 STOPPED 00 00 00 00 00 13 Voice Recognition Tab See the se
18. audio file See Play Rate This slider control soeeds up or slows down the audio file without varying the pitch The range is 40 to 60 with 1 increments Seek Speed This slider control sets the Fast Forward and Rewind speed The range is 1 second to 10 seconds with 1 second increments Back Space This slider control determines how far the Quikscribe Player jumps back when the typist stops the audio The range is 0 0 second to 10 0 seconds with 0 1 second increments Playback in Tape Mode Playback occurs in digital mode If you speed up or slow down the Play Rate the audio pitch is not altered However in some environments you may notice a slight The additional features are described below Import Audio You may import audio files created from other sources i e sources other than Quikscribe The imported audio file is converted to IAF format when importing and is stored in the Downloaded folder The original file is deleted from the source but a copy of the file in the original format is stored in the Import folder The Import folder is created when Quikscribe Player is installed and is a Subfolder of the Working Folder The Working Folder name may be found in Quikscribe Settings Next Audio Automatically loads the next audio file based on priority Move Files The Move Files feature allows files to be easily moved from one transcription queue to another This is handy for situations when a transcriptionist is not wor
19. deleted The default duration may be altered to your preference If the author has requested notification via e mail upon completion of the document associated with the file a prompt like below will pop up You may browse to attach the document and then select Send Email Quikscribe Player will send the e mail ES Document Notification 7 Review Request Jahn Doe has requested to review this completed document via e mail Therefore please 1 Select the Browse button below 2 Navigate and select your document 3 Decide if you would like to Link or Attach this document Document Path Browse e Link Document LAN or Vv AM t Attach Document Internet You will also receive a prompt if the author requests that you call the author or the author s secretary upon completion of the document D Quikscribe Settings The Quikscribe Settings icon allows you to configure the Quikscribe Player to your personal preferences The Settings panel provides five panels with tab headings of Settings Hotkeys Typist Details Preferences Voice Recognition and Display Option Display Option Settings Hot Keys Typist Details Preferences Voice Recognition 33 Each tab contains the following three options in the lower left corner Prompt for Profile on Startup Lock and Reset All Explanations for these three items follow Then explanations of the five tabs under the Quikscribe Settings icon follow Prompt for Profile on Sta
20. e lf you do not get Full Quikscribe Player License close and restart Quikscribe Player once again If you encounter a problem with the above process please refer to the topic Registration Licensing Problems The same QSR or QSP registration code is used for all PCs purchased under your account according to the number of licenses purchased 17 Deregister and Move License to another Computer The registration method allows you to easily transfer a license from one PC to another You may Deregister the software and move the license to another computer using the same registration code without intervention from Digital Technology To deregister do the following within Quikscribe Player e Select the Help menu e Select the License Info option e Click the button Go Online e Print or copy your license number so you can paste it to or enter it in another computer e Click the button Deregister e Once more Click the button e Click close e Click ok If you no longer want to use Quikscribe Player on this PC then uninstall Quikscribe Player You may leave Quikscribe Player installed on the PC however when you next open Quikscribe Player on this computer demo mode will be operational which will allow only 30 second dictations You may now install Quikscribe Player on another computer Follow the registration instructions above to register Quikscribe Player on the other computer Change Quikscribe User Name T
21. speaker indicates that no file is currently open being transcribed and but one or more Urgent files are currently waiting to be transcribed Note The message received also depends on the current status of the Quikscribe Player and the type of file that has arrived Bl Quikscribe FileMonitor 61 The FileMonitor is a feature of Quikscribe Player that is in your system tray Placing your mouse over the FileMonitor will allow you to see the number of files waiting for transcription in addition to the status of the files Below Is an image of the menu of the Quikscribe Player FileMonitor Right click on the FileMonitor to display the menu You may start Quikscribe Player from the FileMonitor by selecting Start Quikscribe Player If the feature Play Audible Prompt when files are available is checked in the Preferences tab of Quikscribe Player settings you may elect to hear an audible prompt when a file is waiting for transcription You may toggle the prompt on and off by selecting Enable Audible Notification from the FileMonitor Selecting Shutdown FileMonitor will remove the FileMonitor from your system tray temporarily If you uncheck Check for new files every xxx seconds in the Preferences tab of Quikscribe Player settings the FileMonitor will not display in the system tray Click Close Menu to close the FileMonitor menu w Enable Audible MotiFicatian Close Menu Shutdown Filemanibar Start Quikscribe Player Quikscribe File Completer
22. Click Set Path Maps Select LAN in the top left drop down box See the example panel below In the Drives box select your shared network drive Your drive may be F or Q or another letter as established by your network administrator In the Folder box double click the shared network drive then double click the folder QsFiles then double click the subfolder Typists and finally double click your named subfolder Your named folder will now display in the New Site box In the example below the typist name is Jane Click Add Your name will now display in the Current Sites box If you access the files of other typists or share duties with them you may add their names to Current Sites Click OK to close the Network Locations panel Click OK again to close the Settings panel Network Locations New Site hd u ae Remove Current Sites DK Le Default Downloaded CH E 3 JsFiles E3 Tupists Cancel In the example above the location of the files waiting to be transcribed is C QsFiles Typists Jane Your location would be similar Your network drive may be F or Q or another letter and of course your name would be used instead of Jane If you have a large organization your named subfolder may be in another subfolder under QsFiles such as Staff Estates Dr_Doe or Division2 10 UNC Universal Naming Convention Path Mapping UNC paths provide the ability to use a network resource without formally mapping to it as a d
23. DEI JaneDoe006 il PD Pendng 000524 O 0 CSF daneDoe O06 il 000034 8 Waing Ne daneDoeOO7 Di LIDD waing Nr daneDoe OOF LIDD DI wan Nr JamDosQU7 Oooow O wating O 0 i d m m Es d d d dd dem H de m Display Locked Files Joe si aH Rei His Refresh Browse Delete Open Default Word Processor Program The Open Default Word Processor icon loads your word processor program when selected The default setting is for Microsoft Word but if you are using Word Perfect or any other Windows based program you can change the default setting by selecting the Quikscribe Settings icon and changing the Word Processor path Click the folder to the right of the default word processor path and browse in C Program Files and its subfolders to locate the program application file that is used to execute the desired word processing program 30 z Display File Properties Click the Display File Properties icon to view the file properties for the current audio file that is open in Quikscribe Player Displayed in the File Details tab are Subject Matter No Doc Name Doc Type Date Sent and Comments The Author Details tab shows information such as the author s name company telephone number and email address You my make changes and corrections to the File Details and add Comments You may not however change the Author Details 090306 _ 7 000 _Linda_34 1at
24. GAE Se a ee ee a tutte ee ee 43 Check for new files every xxx seconds 43 Play audible prompt when files are available 43 Start QSP when files are available ennemis 43 Automatically Convert Scanned Files sess 43 Automatically delete files older than x days cccssscccscccceeeeeeeeeeeesesesessseeeaseeeeeeeeeeeeeeseeseseeees 43 KT MT 43 ele so gll NN ORO 43 COITU POL ET 43 Playback Device nennen nennen nennnnnnnnnnnn nnns sns n seen nnns nennt nnns a nn nn nass siens 44 MS Tm 44 Set Path Maps 2 cccccssccccccceeesssssseeeeeeeeeesssseeeeeeeeeeeseseeeseeeeeeeeeseseeeseseeeeeeeesseeseeeeeeeeeeesssseseaeeeeeees 44 WIeryASeici c 46 Display interface Always on top csssssssssssssssssssssssesessesssssesseesseeeseeeeseseeeeeseeesesseeeesseeeeeeeees 47 Remember screen position ccccceesssseceeeeeeceeeeeeesessseeeeeeeennaeeeeeeeeeeeeeeeeesssssseseseeenaseeeeeseeeeeeess 47 Hide date time required prefix from filename 0000000000eennnnnnnnnnnnnnsnsenernennnnnrnnnnnnnnnnsnereeeennne 47 Witze zi a eS 47 Voice Recognition Tab 48 Niclas c 1619 c NONE 48 mA Me T T 48 Jet ONG ele C 49 KN lee EE 49 Move Eiles 49 e 50 Normalize Audio Amplify Aude 51 deslaPiijoM x ae are ee a a a a
25. LAY e Release the PLAY pedal to STOP e Hold the REW pedal down to REWIND e Release the REW pedal when you want to STOP e Hold the FWD pedal down to FAST FORWARD e Release the FWD pedal when you want to STOP When the audio file is STOPPED Quikscribe will automatically BACKSPACE a fixed distance To alter the Backspace distance click on the Playback Controls icon and vary the Backspace distance Reverse the FWD and REW Actions on a Triple Action Foot Switch On the Triple Action Foot Switch you press down on the right pedal to REWIND and the left pedal to FAST FORWARD If you would like to reverse these actions click the Quikscribe Settings icon then select the Preferences tab Within the Preferences tab check the Reverse Footswitch box The REWIND function will then be on the left pedal and the FAST FORWARD will be on the right 22 Playback Controls The slider bar and play controls allow you to control your position in the file and the current action of Quikscribe Player Slider Bar r I4 44 Play Controls You may click the Play Controls to play rewind and fast forward dictation The actions of the play controls from left to right are listed below The slider bar may be moved using the mouse from the beginning of the file to the end of the file and to any position in between Beginning of file Rewind File Play File Pause File Stop File Forward File End of File Hotkeys Quikscribe Pl
26. Player is to listen to the tutorial To open and listen to the tutorial e Open Quikscribe Player Click the Help icon Select Play Tutorial Follow the audio instructions Mark the Tutorial as Completed when you finish listening to it 24 Open and Transcribe an Audio File You are now ready to open and transcribe an audio file If you receive files through a network you will be notified that a file is ready to be transcribed by the file Delivery Notification speaker in the top left hand corner of the Quikscribe Player interface A green red or purple speaker indicates that a file is waiting to be transcribed A yellow speaker indicates that no files are waiting to be transcribed For more details about the Delivery Dr File Delivery Notification Notification speaker see the section If you receive files through email you may open the iaf file attached to the email or save the iaf file to the location from which you transcribe files You may use either your headset or your speakers to listen to an audio file To open and transcribe an audio file that you have received e Open Quikscribe Player e Click the Open a New Audio File icon A panel labeled Open Audio displays e Click your named folder in the Path Name box Next click the file you want to transcribe in the Select an audio file box An audio preview of the file will play and pertinent information about the file such as who sent it and when the transcription of
27. Quikscribe transcription system Quikscribe Player User Manual qu 5 About the Quikscribe Gvsiem 5 UKS CDE WOK IO m 5 Voice Recognition Option 6 Requirements for System Quikscribe Recorder and Player Installation 6 system Requirements Minimum Recommended A 6 Installing Quikscribe Player 7 Install Quikscribe Player Software an00nnnnannennnnnnneonnnnnnnnnnnnnnennnnnnnernnnnnnnrnrnnnnnernnnnserrnnnnnernnnnnerenn 7 veau c 8 Connect and Configure Foot Pedal esses nennen nennen nnns nnne nnns 8 Configure Quikscribe Player to Receive Files from Quikscribe Recorder 9 Setting up to Receive Files through a Network oswssrcnasastarn 9 UNC Universal Naming Convention Path Mappmg 11 Setting up to Receive Files through E mail 12 Setting up to Receive Files through FIR 12 Registration and License Management 14 Registration e n 14 Deregister and Move License to another Computer 18 Change Quikscribe Userhame 18 To change the user name do the following within Quikscribe Recorder 18 Connect Headphone oo ee ccceeeesessscceeeeeeecesseeeeeeeeeeeeesseeseeeeeeeeeecseseseseeeeeeeesseeeneseeeeeecesesesaseeseeeeess
28. Status Please Enter our Passphrase To enable encryption enter a passphrase that will be used by both the QS Recorder and QS Player The passphrase should be the same on all copies of the QS Recorder and QS Player for the entire organization Set Path Maps Set Path Maps allows you to define the network locations for the folders containing files sent by the author using the Quikscribe Recorder 44 Rename Locked Files Playback Device SigmaTel Audio kep Set Path M aps You may have as many folders mapped as desired Usually each mapped folder represents a name for the transcriptionist or typist A systems administrator normally creates these folders on the network server If you cannot access the shared folders see the section Create shared folders on network drive in the Quikscribe Recorder manual which describes setup of your send destination locations and associated sub folders If you need further information on how to set up network drive mappings please contact www digidictate com Selecting Set Path Maps produces the following pop up panel to enter and define the network location for the folder Network Locations New Site CH Program Files J Quikscribe SS Quikscribe Player E Cancel To add the folder from which you will transcribe files please do the following e Inthe Drives box select your shared network drive Your drive may be F or Q or another letter as established by your netwo
29. account will indicate computer administrator if you have Administrator rights To install the Quikscribe Player software from the online download link open the online download link and follow the screen prompts If installing from a CD follow the menu prompts to install the software Below is an explanation if you have any questions as you follow the CD menu prompts e Close all Windows applications e Insert the Quikscribe installation CD in the appropriate CD ROM drive If the CD does not auto start within 10 seconds double click on My Computer on the desktop and then double click the CD or Removable Storage Icon e f the Quikscribe menu does not appear double click the autorun exe file to initiate the menu interface e n Main Menu click INSTALL e n next menu click Quikscribe Player e Follow the on screen instructions Setup Type During installation of Quikscribe Player you may select the desired options to include during installation including Voice Recognition integration with Dragon NaturallySpeaking and integrated management features T3 Quikscribe Player InstallShield Wizard Setup Type Choose the setup type that best suits your needs Please select a setup type The standard Features required by most users will be installed All program Features will be installed Requires the most disk space Choose which pragram Features vou want installed and where they will be installed Recommended For advanced
30. again with a next file command The file will be tested in the next Quikscribe Player session Scan all mapped directories Notification for new files that are waiting to be transcribed will occur for the default folder only unless this option is selected All mapped folders selected under Set Path Maps will be scanned automatically to identify new files waiting to be transcribed Notification will be provided via the ay folder icon in the task bar or via the n delivery notification icon in the top left of the Quikscribe Player panel Scanning directories also requires the additional setting Check for new files every seconds described below Always prefer next file from last selected directory If this is checked then the next file to load will come from the same folder as the previous file until the files in that folder are exhausted Then the next file will come from the next folder with the highest priority file in the queue If this option is NOT checked then the Get next file function will pull the next file with the highest priority from all of the mapped folders 42 Limit Browse The Limit Browse feature will disable the Browse button on the Open Audio panel Display files Refresh Close This function is useful to limit file access only to the assigned folders for the transcriptionist If the Browse function is disabled you should also use the Lock function to password pr
31. ame 020315 1400 Bill Smith 123 iaf Year 02 020315 1400 Bill Smith 123 iaf Month March 020315 1400 Bill Smith 123 iaf Day 15th 020315 1400 Bill Smith 123 iaf Time 24 hour time 14 00 2PM 63 Original File Name in 020315 1400 Bill Smith 123 iaf Quikscribe Recorder Bill Smith 123 iaf If a file is sent as urgent Quikscribe Recorder automatically sets the year value to 00 As a result when listed within a folder an Urgent file always appears first in the queue The file notification for a waiting urgent file is red Also an urgent file is displayed in red text If multiple urgent files are sent the file that was sent first occupies the first position in the queue If a file s requested turnaround time is overdue the file will display in Quikscribe Player as overdue In addition If a file is overdue the file notification flashes red and the filename is displayed in red text How to open a wav or dss Audio File To open a wav or dss Digital Speech Standard file e Click on the Open Audio Icon e From within the Open Audio Dialogue Box select the Browse button e Browse your Hard Drive or Network to find the file you want to open Select Open Quikscribe will then open the audio file in Quikscribe e he audio file is converted to IAF format when opened and is stored in the Downloaded folder The original file is deleted from the source but a copy of the file in the original format is stored in the Import folder The I
32. atically Comments Typist Tab Clicking on the Typist tab provides details on the transcription perspective 73 0 0305 1954 Welby 771 1af Properties Ur X General Author Typist Date amp Time Opened 05 Mar 2007 15 55 38 You can quikly see who was assigned the file and progress of the work The Status fields shows if the file is Locked in progress Linked Documents Closed or Completed The history panel keeps a record of all 00 00 51 06 Mar 2007 21 39 19 people who worked on the file and for how long O6 M ar 200 08 15 42 06 Mar 2007 08 16 06 Jane Doe Open IAF file from My Computer or Windows Explorer From within My Computer or Windows Explorer you can browse to a folder and open an IAF file directly by double clicking the file The file will open with the default program assigned QSR or QSP You may also right click on the file and then select the desired option 74 Jee EStebt File Edit View Favorites Tools Help ae i taf S ad Bad eof Cu Rename this File completed T220 Open with Quikscribe Player Li Move this File Open with Quikscribe Recorder any thie file Open with Quikscribe Viewer l S laf Add as File Attachment to IAF e Publish this File to the web 0704275 18 Add as Marker Attachment ko IAF E mail Ehis File n e AC Delete this File Sch laf Open With Other Places D706043 17 Send Ta TvpisEs Cue 1 Copy E My Docume
33. ayer functions are usually managed with a foot pedal controller Hotkeys or keyboard shortcuts for the Quikscribe Player may be used to control playback functions instead of or in addition to the foot pedal and the playback controls Hotkeys provide fewer keystrokes without using a mouse for actions such as complete file and load next file The hotkeys can be defined for global actions engaged for QSP no matter what Windows application is active or local engaged only if QSP is the active application To view the Hotkeys click the Quikscribe Settings icon and then select the Hotkeys tab 23 settings Settings Hotkeys Typist Details Preferences Voice Recognition Keyboard Strok Quikecibe Function Ctrl 1 Rewind Audio Play Stop Audio Ctrl LU Fast Forward Ctrl T Paste File Time To Clipboard Chr 5 Move To Previous Marker Ctrl 6 Insert Blank Marker Chl 7 Move To Next Marker l Play d Stop Audio Pressing this button will switch between playing and stopping audio e Global f Local Reset Defaults Add New Delete Prompt for profile on startup Lack Reset all Cancel You may change these settings to keys you prefer If you change the settings and then would like to restore the default settings select Reset Default For further information about Hotkeys see the section Hotkeys Tab Listen to the Quikscribe Player Tutorial One way to become familiar with Quikscribe
34. ck Device Windows Default Key Set Path Maps Prompt for profile on startup Lock Reset Al Cancel 4 Reverse Footswitch triple action only Select this option to change the functions of the left and right foot pedal buttons The default functions place the fast forward button on the left and the rewind button on the right Selecting this option places the rewind button on the left and the fast forward button on the right Copy file then Open File for slow networks This option improves playback performance in certain situations If the foot pedal functions do not respond immediately and you experience delays select this option Automatically open Word Processor when a file is opened This option will execute the default word processor program when an audio file is opened The word processing program is specified under Settings Auto name new document with audio filename This option will name the word processor document with the same name as the audio file Prompt Get next file when a file is completed Upon completing a file a prompt will appear asking to load the next file in the queue Selecting yes will load that file This feature selects or prefers files from your selected folder first 051121 27202 BOOT at Would vau like your next File to be loaded Yes No If a file is unable to be opened in a Quikscribe Player session the file is marked so it will not be tested
35. copy of the software You will have one license number for QSR and one for QSP Please register your software within 30 days of installation otherwise it will go into DEMO mode If the software goes into DEMO Mode you will only be able to transcribe for up to 30 seconds If you are using Windows 2000 XP or Vista make sure you are logged in with Administrator rights otherwise you may encounter problems with the registration process below To check if you have Administrator rights click start gt control panel gt user accounts on your computer Your account will indicate computer administrator if you have Administrator rights Registration To register Quikscribe Player do the following within either the Quikscribe Player e Select the Help menu e Select the Register option OS Player Demo Quikscribe Player Help Play Tutorial Import Compressed Files Licence Info Register Check For Latest Version Request Technical Support Lag About Quikscribe Plaver e Locate the registration code with dashes provided for the Quikscribe Player upon purchase e Copy CTRL C and Paste CTRL V this registration code into the space provided or type the code into the entry panel The code is not case sensitive e IMPORTANT Type the user id or PC identification in the User ID panel and then select Register The User ID field should be a unique entry to identify the PC for any future license issues 14 USP Web registrati
36. ction Voice Recognition for detailed information about this feature Display Option Settings Hot Keus Typist Details Preferences Voice Recognition Voice Recognition Settings VH Input Path cAg Files Anput E VH Output Path CO sFilez ASO utout E VH Profile Wall for Voice Recognition Menu Selections Three Menu Selections are available in Quikscribe Player The three are File Markers and Help Each is described below You may access them by clicking the selection with the mouse or through the keyboard with Alt gt F Alt gt M or Alt gt H Fil Markers Help File Menu The File Menu contains some of the features of the icons and includes several additional features that are not available through the icons of Quikscribe Markers Help Open Audio Import Audio k Mex Audio Move Files Close Audio Save As Complete Audio Mormalise Audio Export Audio Perform voice Recognition Link Document Add Attachment View Atbachment System Settings Player Levels Set Encryption Password File Properties Add Comment Comment History Change Profile Exil Tutorial iaf 000508_1155_Linda33z iaf 070626_1839_Linda373 iaf The features of the icons that are also available in the file menu and have previously been described in this document are Open Audio Select to open an audio file ae L oee Open a New Audio File on page 14 Close Audio Select to close the current
37. der sees 67 Quikscribe Player Text Production if Voice Recognition is Performed in Quikscribe Recorder68 Performing Voice Recognition in Quikscribe Player 69 Voice Recognition Folders and Users for Network Environment eunennnnnnnnnnnnennerrerrrrrrrrrrrnn 71 Create Ile el e EE 71 Ser QUIKSCniIDe EE 71 MDOE i RS BEE 71 Define Auto ANS COG has E 71 murale ROBOT et 71 File EE 72 General e EEN 72 AUNO Bc E 72 BEE d Re E 73 Open IAF file from My Computer or Windows Evplorer 74 Settings to Specify and Engage Document Templates nn 75 Quikscribe Enterprise MANAGED susci ntnttr oret tke att ttd salio mr lioc i edel t ui i 76 ee Klee UNG rem 77 Quikschibe Is Not Playing Any AUSIO NEE 77 Automatic File Notification shows purple or green but there are no files to be transcribed 7 1 Foobpedal does WOM earned anil te Gone oot ede onda ele cooked 78 Registration Licensing FRO el E 78 Automatic File Notification is Wrong Color ccccccccccssssseeeeceeeessssseeeeeeeesesssesaseeeeeesessssesnseeeeeeeessens 78 Gan th 0 6 a EE 78 File Displays in My Computer Folder but not in Quikscribe Open Audio Panel 79 Tute 79 Overview The Quikscribe Transcription System consists of two separate components the Quikscribe Recorder and the Quikscribe Player using the IAF Intelligent Audio File format The Quikscribe Player can also operate independently as a general transcription player fo
38. ed after the selected number of days default 14 days Note When a file is Completed a data file containing a complete history of the file is exported and stored for management purposes Rename Locked Files If selected this feature will change the extension of a file that is locked allowing you to continue to transcribe the file In some office network environments this feature may help with locking files so that there are no sharing violations with multiple transcriptionists trying to access files from the same shared folder Comm Port The Comm Port setting is used for the Quikscribe Foot Switch The default is USB If a specific Comm Port is required select the drop down menu and your preferred setting If you make changes the QS Player has to be shut down to activate the new settings 43 Playback Device You may select the Playback Device for playing recordings from various devices that are installed in your computer Playback Device Sigma l el Audio Windows Default Sigmaleldudia Speech ikell Selecting the Key button produces the Set Encryption Passphrase panel to enter the encryption passphrase w Automatically delete files alder than 30 days Rename Locked Files kep Set Path Maps amp Set Encryption Passphrase Please Enter our Encryption Passphrase below This passphrase must be the same for both the sender and receiver for file encryption to work Passphraze Confirm Passphrase
39. een or Red to attract attention if files are waiting to be transcribed File Delivery 0 OS Player 051121_2202_BHO Notification File Markers Help Yellow Mo new files 7 c il Green Mew files waiting Red Urgent tile waiting Purple Overdue file waiting p kk h h HU STUFFED 00 00 00 00 00 01 The Quikscribe Player has an option under the Preferences Tab of the Quikscribe Settings icon to automatically notify the typist when new files arrive If the option for automatic notification is checked Quikscribe Player displays one of the following messages tH Yellow speaker indicates that no files are currently waiting to be transcribed qe Green stable speaker indicates that a file is currently open being transcribed and that one or more files are currently waiting to be transcribed qe Green flashing speaker indicates no file is currently open being transcribed but one or more files are currently waiting to be transcribed Purple stable speaker indicates that a file is currently open being transcribed and that one or more Overdue files are currently waiting to be transcribed Purple flashing speaker indicates no file is currently open being transcribed but one or more Overdue files are currently waiting to be transcribed Red stable speaker indicates that a file is currently open being transcribed and that one or more Urgent files are currently waiting to be transcribed du Red flashing
40. er Agent For ease of use the AutoTranscribe Folder Agent may be either pinned to the Start Menu or sent to the desktop Opening the Agent will display an icon like the image below in your system tray AutoTranscribe Folder Agent nk Selecting open again will display the Agent panel An image of the panel is shown on the following page A task must be defined for the Agent to synchronize with Quikscribe The image of the Agent on the following page shows one task To define a task for the Agent to coordinate with Quikscribe please follow the steps below The steps that are described below assume Voice Recognition occurs on the author s or the transcriptionists PC See the section below regarding network setup if Voice Recognition occurs on your network drive AutoTranscribe Folder Agent Task for Voice Recognition Occurring on Author s or Transcriptionist s PC Open the Dragon Naturally Speaking AutoTranscribe Folder Agent Select Task gt New Set the Input folder to C QsFiles VR Input Set the Output folder to CG QsFiles VR Output Set the User Location to C Documents and Settings User VApplication Data Nuance NaturallySpeaking9 Users This is the default setting so clicking the default button will insert this User Location e Choose the Dragon NaturallySpeaking User Name Vocabulary amp dictation source that will be used with Quikscribe Uk Dragon NaturallySpeaking Auto Transcribe Folder Agent Idle Agent Task Help zu ab 2
41. ey selections by e Clicking the Add New button on the hotkeys panel You will see a panel like the following image e Press Ctrl Alt or Shift plus any other desired keys simultaneously to define the keystrokes you want to use e Select the Local or Global function Local will apply only if Quikscribe is the active window Global will apply behind any other application e Press Create to save the new hotkey 38 Display Option Settings Hot Keys Typist Detail Preferences Voice Recognition Keyboard Strok Quikecibe Function Chl Shift C Complete File Ctrl Shift AN Open Mest File Ctrl L Display Audio Levels Ctrl M View Marker Contents Ctrl O Open File Chl AN Open Mest File Ctrl F1 Display Help t Global Reset Defaults Prampt for profile an startup Lock Reset Al Typist Details Tab The field contents of the Typist Details tab are used to automatically save the typist s details within every audio file transcribed This data can be used by management and is also useful for authors wanting to know the status of their file Entering your Name and E mail address here will also automate the process of requesting Email support 39 Display Option Settings Hat Keys Typist Details Preferences Voice Recognition Title First Name Ms Say OOO Department a ooo Company wem Phone 888 888 8888 Last Hame Jones Floor wn Location a
42. ge Profile 22 e Click the drop down arrow in the box on the left under Select Profile and Action and select the desired user profile e Click the drop down arrow in the box on the right under Select Profile and Action and select the action Load Profile e Click OK to load the profile If you work in an environment where multiple users are sharing a transcription station you may elect to have the above panel open when Quikscribe Player is opened You may load your profile at startup with that feature To enable selection of profile at startup check Prompt for profile on startup in the Typist Details panel under the Quikscribe Settings icon To create a new profile Change the settings you prefer in the Quikscribe Player oelect File Select Change Profile Type the name for the new profile over the existing entry in the box on the left under Select Profile and Action This will enable the Add Profile button See the example below Dn Select Profile File Select Profile and Acton fe SS Add Profile ck Dunes e Click the Add Profile button and the new profile will be added Your previous profile will be maintained so you may now choose between the new and the previous profile You may also delete profiles through the change profile feature However if the default profile file which is named player plr is accidentally deleted the Quikscribe Player will automatically make a new one using the default settings
43. gma el amp udia SpeechMikell Key on page 44 for more information on the encryption key feature Add Comment Allows you to add a comment related to the transcription job You would use this feature if you need to close a mid file not completed When you select this option a Comments dialogue box appears allowing you to enter a comment When this file is opened again by either you or another typist a Comments History will appear detailing date and time the file was opened and closed last the previous typist s name and any comments or instructions As a result multiple typists can work on the same file over a period of time and a complete history of who has done what and when is maintained within the file Comment History Comment history displays a list showing typing duration date start time typist name and any added comments Thus a complete history of who has done what and when is maintained within the file Change Profile Select a Profile or Add a Profile Profiles are used for environments where multiple users are sharing a transcription station When multiple users share a transcription station each user may have a different profile This allows each user to establish and maintain settings preferences oelecting Change Profile produces the following pop up panel k Select Profile File Select Profile and Action 5 ally Load Profile 5 all ces To select a profile e Select File e Select Chan
44. hat a manager or the author can determine the current status of the file at any time in Quikscribe Recorder Demo Mode If the Quikscribe Player is not registered after the 30 day trial period has expired it will automatically go into DEMO mode This means audio files can only play for a maximum length of 30 seconds File Queue based on File Priority Files are automatically queued based on priority A file sent from the Quikscribe Recorder is automatically queued in Quikscribe Player based on the file s priority When the Open a New Audio File icon is clicked in Quikscribe Player the files display in the order of due date and time When a file is sent by a Quikscribe Recorder author the author has the ability to set a Required in time or due date for the file to be completed For example if 4 hours was selected Quikscribe Recorder adds 4 hours to the current date and time and saves the due date to the beginning of name of the file being sent for transcription As a result the name of the file sent has a prefix added as illustrated below This expanded filename is the name that appears in Quikscribe Player Creation of expanded filename Original File Name in Quikscribe Recorder Bill Smith 123 iaf Date amp Time Sent 15th March 2002 at 10 am Requested turnaround time 4 hours Date amp time due 15th March 2002 at 2 pm Filename in Quikscribe Player 020315 1400 Bill Smith 123 iaf Explanation of components of expanded filen
45. hone number the company s name and the Quikscribe user s name Describe your registration issues If you are re registering Quikscribe describe the issues that initiated re registration Include any screenshots of warnings or messages you received as you attempted to register Quikscribe Screenshots may be copied by pressing Alt lt gt Print Screen when the warning or message displays and pasting to an email by pressing Ctrl lt gt V Automatic File Notification is Wrong Color Check for old locked file meaning the file appears to be still open Select Display Locked Files in the open file dialog and the file will display Delete it from the queue after making sure it is already transcribed and the file monitor status should be the expected color Can t Export MP3 File An iaf file cannot be exported in mp3 format Export the iaf file to wav format Then convert the wav file to mp3 format with other software 78 File Displays in My Computer Folder but not in Quikscribe Open Audio Panel Check if file is locked by checking Display Locked Files in Quikscribe Open Audio Panel If file is locked it will display in gray To unlock the file do the following in the order listed e Restart PC If restarting the PC does not unlock the file go to next step e Recall file in Quikscribe Recorder and resend the file Index Jaf 5 35 36 49 50 53 63 wav 5 36 50 63 Administrator rights 7 14 Attachment 50 audible prompt
46. ile When the same or another typist reopens the audio file the linked document automatically opens up in the word processor In lieu of or in addition to this feature you may use the Add Comment feature to add and view information about your transcription document After you link an audio file to a document this feature will change from Link Document to Unlink Document The Unlink Document feature allows you to unlink your audio file and word processing document Add Attachment Add Attachment allows you to add a file or document as an attachment within the current iaf The number of attachments is displayed as 0 1 2 etc in the lower left corner of the Quikscribe Player interface View Attachment Allows you to View Export or Remove files or attachments from within an iaf audio file 51 Player Levels Player Levels brings up the Windows Volume Control dialogue box From here you may adjust the volume level of the dictation You may also access the volume control by clicking the Playback Controls icon and then clicking Volume Set Encryption Password To enable encryption enter a passphrase that will be used by both the QS Recorder and QS Player The passphrase should be the same on all copies of the QS Recorder and QS Player for the entire organization See the section Playback Device You may select the Playback Device for playing recordings from various devices that are installed in your computer Playback Device Si
47. isp com In addition enter your SMTP 40 outgoing server port number which often is 25 You generally may locate your server name and port number via your email settings Otherwise check with your ISP to obtain the correct SMTP address If your Internet Service Provider requires user authentication check the box Server requires name and password Then enter your email Username and password Your server name is required in order to enter you username and password Click OK when finished entering settings SMTP Settings SMTP Server CR Server requires name and password Uzemame Password a Cancel Preferences Tab The items onthe Preferences Tab provide options for performance and personal preferences Settings Display Option Settings Hat Keys Typist Details Preferences Voce Recognition Preferences Comm port USE Reverse Footswitch triple action only Copy file then Open File for slow networks Automatically open Word Processor when a file is opened Aute name new document with audio filename Prompt Get nest fle when a file is completed Scan all mapped directories Always prefer next file fram last selected directory Limit Browse Check Far new files every 120 seconds Play audible prompt when files are available Start QSP when files are available Automatically Convert Scanned Files w Automatically delete files older than 1 4 dans Rename Locked Files Playba
48. it is due will display in the right side of the panel e Click Open or double click the file The file will now open in Quikscribe Player and the name of the file appears at the top of the Quikscribe Player interface e Nowclick the Open the Default Word W icon A new document will open for typing the dictation Use the footswitch the interface playback controls or the Hotkeys to play the file Type the dictation into the word processor document When finished transcribing save the word processor document Click the File Completed icon If the author of the dictation wants notification upon completion of the document or a printout of the document a message will display when the File Completed icon is clicked e he word processor file you typed is located in your named folder and the audio file has been moved to the Completed subfolder within your named folder Paste the Contents of a Recorder Marker A Recorder Marker can contain either text or a picture that has been copied and pasted into the audio file by the author When a Recorder Marker occurs in the file you will hear a musical prompt The prompt means that there is either text waiting to be pasted into your document at this point To paste the contents of the marker within your document press CTRL V on the keyboard Whatever is in the marker will be pasted directly into the document you are working on It is possible to have multiple Recorder Markers within an audio file
49. ive Default Folder The default folder is the location where the Quikscribe Player opens its audio files Using the setting of c asfiles default or other location on your hard drive optimizes the performance Quikscribe Player If you Change the setting to a network drive then you may experience latency issues during playback such as playback continuing for an extra second or more when the foot pedal is released to stop a recording You will receive the following warning regarding changes to the default folder 35 Quikscribe Player Note IE is not recommended that you change this default path IF you wish to transcribe Files an a Wetwork drive it is suggested that vau add a new Directory under the Open Audio Icon Cancel Completed Folder This is where the Quikscribe Player saves completed audio files Files remain here for 14 days default before being automatically deleted For an office wide enterprise solution this path mapping should be set to a shared network folder That way files may searched using the Quikscribe Manager toolkit Downloaded Folder Files selected and opened from a defined FTP folder are transferred from the FTP site to the local PC If the file is closed using QS Player the downloaded file is placed in the Download folder and can be opened at a later time by selecting the Download folder in the Open File dialog panel Imported files are also placed in the Downloaded Folder Archive Pa
50. king that day or to shift the workload from one transcriptionist to another selecting Move Files produces the following pop up panel 49 Be Move Files to Different Queue Parent Directory CM sFilessTypists Source File s Destination Jane Joe OS1025 2022 BUI al HET OS 2022 BHTB8 Iaf 451025 2112 BHTb4 iaf 1025 2114 BHTB3 Iaf DIUZE 1501 BH 3 tat 1026 1613 BHT jJR1U027 1354 BH1r5 af NAT O27 1355 DHTI tat 1 102 135 BHT 8 iaf US102 135 BHI 9 tat O51027 1358 BH181 tat 051027 1353 BH182 tat 051027 1405 BH183iaf we Select All Unselect All D Close In the example above files will be moved from Jane to Joe Below are the directions to accomplish the move OS0325 1821 _BHOb4 tat 1 Select the Parent folder that lists the folders for the Typists In this example the parent folder is C QsFiles Typists Your network drive may be F or Q or another drive instead of C 2 Under Source Files select the folder containing the files you want to move 3 Under Destination select the folder where you want to move the files 4 Click the check box on each file listed under Source Files or else click on Select AIP to select all the files in the folder 5 Click Move File to move the files from the Source File folder to the Destination folder Save As The save as feature allows you to save the current iaf with a new name or to a new location If you save it to a new location for anothe
51. making sure it is already transcribed and the file monitor status should be the expected color Foot pedal doesn t work Try these fixes in the order listed If one item fixes the problem do not continue with further fixes e Check connection to PC Make sure foot pedal is securely connected to PC Go to Help gt License Info Attached hardware should note your footswitch e Goto System Settings then Preferences and change the Comm Port setting to USB Close and re open Quikscribe Player e Restart PC e Set Default Folder in Quikscribe Player Settings to C GsFiles Default e f USB foot pedal disconnect foot pedal from the PC and connect to a different USB port if available e Disconnect your foot pedal from your PC If available connect another foot pedal in your office to your PC If the other foot pedal functions on your PC you may need a new foot pedal e Contact your network administrator for assistance if the above does not help Registration Licensing Problems If Quikscribe Player displays that your license has expired and you are in Demo Mode click Help and select Register Enter your license number and User ID If you have a hardware malfunction Quikscribe may be able to recover your license Click Help and select Register Then click Recover Registration For problems with registration or licensing please send a Technical Support Request or email support 2quikscribe com In the email include your name and p
52. ment e The typist transcribes the document This is very similar to a tape system and the Quikscribe Recorder controls are similar in function to allow you to start dictating straight away The Quikscribe digital Transcription system is also designed to assist you in documentation and file management which will be described later in this document Quikscribe is designed to decrease your production time and improve your file management and documentation Voice Recognition Option The Voice Recognition option will automatically produce a draft text document either before or after the transcriptionist receives the audio file Voice Recognition software is additional and is required for this option to function Please note that The Voice Recognition option should only be enabled if the optional voice recognition software is installed and configured properly Otherwise files that are sent to transcription will not reach the intended destination Requirements for System Quikscribe Recorder and Player Installation The following are needed for the complete workflow system e The Quikscribe Recorder software must be installed and configured on the author s computer See Quikscribe Recorder Manual e he driver software for the appropriate hand control must be installed on the author s computer e The Quikscribe Player software must be installed and configured on the typist s computer e he soundcard must be tested as operational o
53. mport folder is created when Quikscribe Player is installed and is a subfolder of the Working Folder The Working Folder name may be found in Quikscribe Settings Attach File or Word Document Both the Quikscribe Recorder and Quikscribe Player have the ability to insert or exact files or documents from an iaf Intelligent Audio File From a typist perspective it means that rather than just leave a Comment for the next typist itis possible save the current Word document that has been transcribed so far and insert this into the file as an attachment plus add a Comment That way typists can do a completed hand over The next typist to open the file up will automatically see the Comments history detailing everything that has been done so far and any other instructions upon completion the audio file will automatically open up at its last position within the file and the actual document that was being transcribed can be found within the file as an attachment If you wish to Attach a file or word document do the following Select the File menu Select Add Attachment Select the file you want to add oelect Open How to Extract a File Attachment Quikscribe iaf files can contain other files and documents within them If Quikscribe does have attached files you will notice a small with a number beside it in the bottom left hand corner of the Quikscribe interface If you wish to Extract a file do the following 64 Select the File men
54. n the greater the need for the Manager Firms with 5 10 or more people will find the Manager very useful Troubleshooting Following are some troubleshooting guidelines Quikscribe Is Not Playing Any Audio If Quikscribe is not playing audio files e Make sure an audio file is loaded into the Quikscribe Player The easiest way to do this is to click on the Help file and then click on Play Tutorial This will automatically open the Tutorial audio file e Ensure the position indicator is moving while the file is being played If not then Quikscribe is not playing the file The Foot Pedal may not be plugged in Make sure foot pedal is securely connected to PC Go to Help License Info Attached hardware should note your footswitch e Ensure your headset is plugged in and the volume is turned up e Review the topic Check the Sound Level e Contact your network administrator for assistance if the above does not help Automatic File Notification shows purple or green but there are no files to be transcribed e Open the Player Tutorial Help gt Play Tutorial TI e If you havent already done so review the contents of the Tutorial until you get to the end If you have listened to the Tutorial move the file indicator to the end of the slider bar e Click the Completes Current File icon e Check for locked files Select Display Locked Files in the open file dialog and the file will display in gray Delete it from the queue after
55. n the typist s computer e lf files are to be transferred across a network between computers the network must be checked as functional and appropriate folder permissions must be set e Meet minimum system requirements as listed below System Requirements Minimum Recommended PC with Pentium 200 MHz or greater 256 MB Ram minimum Sound Card preferably Sound Blaster Windows 2000 XP or Vista USB 1 0 or greater for foot pedal control 20 Meg of free disc space CD ROM drive Microsoft Word or other Windows word processor or entry application Internet Access optional Network Card optional Installing Quikscribe Player There are several steps to the installation and configuration of the Quikscribe Player e Install Quikscribe Player software e Connect the foot pedal to the PC using the USB and configure Quikscribe Player to recognize the foot pedal Configure Quikscribe Player to receive files from the QS Recorder Register software Connect your headphone if using one to your PC Check the sound level through your headphone or speakers Install Quikscribe Player Software You may install the Quikscribe Player from an installation CD or online If you are using Windows 2000 XP or Vista make sure you are logged in with Administrator rights otherwise you may encounter problems with the installation To check if you have Administrator rights click start control panel gt user accounts on your computer Your
56. nd then select Paste Clipboard within selected Marker Marker amp Paste Clipboard Creates a marker and automatically pastes the contents of the last Windows Clipboard entry Remove Marker Removes a Marker from the audio file Go To Previous Marker Jumps backward within the audio file to a Previous Marker The default Hotkey for this function is CTRL 5 Go To Next Marker Jumps forward to the Next Marker in the audio file The default Hotkey for this function is CTRL 7 Copy Markers Contents Copies the contents of the Marker file to the Windows clipboard View Marker Contents Allows you to view the contents of a Marker file If there is text in the Marker file it can be edited and then updated by pressing the Update button Display Marker View Opens and closes the drop down box for the markers Enable Marker Notification If enabled ticked the Quikscribe Player will notify you when it finds a Marker created by the Quikscribe Recorder If disabled no tick the Quikscribe Player will NOT notify you when it finds a Marker created by the Quikscribe Recorder Help Menu The features on the Help Menu are shown below and a description of each feature follows 56 a QOS Player Demo Quikscribe Player Help Play Tutorial Import Compressed Files Licence Info Register Check For Latest Version Request Technical Support Log About Quikscribe Player Quikscribe Player Help Provides basic online information and as
57. ng down the Play Rate Changing to Playback in Tape Mode will simulate a tape player so that slowing down the Play Rate will also result in a lower audio pitch Play Audio on FF or RW lf checked audio feedback is provided on fast forward and rewind Volume Selecting this button produces the Windows pop up panel for audio volume controls 32 A Closes Current Audio File The Closes Current Audio File icon saves all markers attachments and current file position within the audio file and then closes the file If the audio file is reopened Quikscribe Player will open the file at the exact position where it was closed This feature allows you to stop transcribing do something else and then reopen your file at the position it was when you stopped When you reopen the file and activate play the file will backspace a few seconds per your settings in the Playback Controls The document can also be linked to the audio file See the section Link Unlink Document on page 51 A copy of your current document can also be saved within the audio file Completes Current File Click this icon when you finish transcribing a file The Completes Current File icon saves all Markers Attachments and the current File Position within the audio file and then closes the file It then moves this file into the Completed Folder as set under the Settings Icon The file will remain here for 14 days default duration under Settings Preferences before being
58. nts laf Create Shortcut LC Shared Documents d My Computer a My Network Places JaneDoedd Delete Rename C laf Properties Jenel woe JaneOoe0dO JaneDoel0 laneDoenn JlaneDoeul Details 000508 1155 Linda332 iaf Intelligent Audio File laf mja Date Modified Today June 19 2007 3 19 PM Size 207 KB rs JaneDoeni DDDg417 11 QO0508 11 DOUD 12 OO0508 12 Settings to Specify and Engage Document Templates The QSP user profile has a plr extension For an enterprise installation with multiple users central locations on network folders are recommended for storing the user profile files instead of the default location under c documents and settings See the QSR manual for further information for setup of the network folders To use templates in Quikscribe Player go to the Settings tab of QSP settings e Specify the correct Word Processor program in the file location Word Processor e Specify the location for the Default Template in the file location Default Template 75 Settings Hot Keys Typist Details Preferences Voce Recognition File Locations Default Folder C GsFiles Defaut Completed Folder oongkie 0000000000000 e Downloaded Folder C GsFlesDownlosded Management Folder In Management 00000000000000 Archive Path IgVachive 0000000000000 Reports Path aMRepots 0 Profile File 1
59. o change the user name do the following within Quikscribe Recorder e Select the Help menu e Select the License Info option e Click the button Go Online e Click the button Change Computer ID e Enter the new user name in the box above the license number e Click the button Rename e Click Close Connect Headphone You may connect your headphone directly into the sound output port of your computer or to a headphone port of your computer If your headphone comes with a headphone connector or adapter you may connect the headphone to the connector or adapter Then plug the connector into the sound output port or headphone port of your computer The adapter will allow you to easily switch from using the headphone to using the speakers for sound Check the Sound Level To check the sound level open a file that you know has good audio levels within it The Quikscribe Tutorial has good sound level so to check the sound level e Open Quikscribe Player e Select Help 18 e Select Play Tutorial e Click Play Tutorial If you cannot hear any audio being played here are four possible reasons e Your speakers or headphone may not be correctly connected Make sure they are securely plugged into the correct output jack If your sound card is color coded green normally represents the sound output e Your speakers or headphone may not be working If sound flows through the speakers but not the headphone your headphone may no
60. oice recognized text 70 Voice Recognition Folders and Users for Network Environment Use My Computer in Windows to go to your Quikscribe shared folder on your network drive such as F QsFiles This shared folder is usually named QSFiles Create Quikscribe folders e Within QsFiles create a subfolder called QSFiles VR e Within VR create three subfolders INPUT OUPUT and PROFILE e Once completed your file structure should look like this a Output E Profile Set Quikscribe Paths e Open Quikscribe Recorder Go to Settings gt Voice Recognition Browse to set the VR Input and Output Path to the files you created on your network drive Set the VR Input Path to Network Drive QsFiles VR Input Set the VR Output Path to Network Drive QsFiles VR Output No entry is required at this time in the VR Profile Setting Close Quikscribe Recorder e Open Quikscribe Player Go to Settings gt Voice Recognition Browse to set the VR Input and Output Path to the files you created on your network drive Set the VR Input Path to Network Drive QsFiles VR Input Set the VR Output Path to Network Drive QsFiles VR Output No entry is required at this time in the VR Profile Setting Close Quikscribe Player Import DNS User e Open Dragon NaturallySpeaking e Select NaturallySpeaking gt Manage Users e Point to your user Select Advanced gt Import Browse to Network Drive QsFiles VR Profile Profile should display in the bo
61. on QSP Enter your product information Licence 4080 User ID UNI Register Select Register to confirm the entries 15 1 QSP Web registration Register product Click the Register button to complete registration far QSFP 6 2 Licence ID 4 2 5 User ID LIND Machine ID 0607 Reseller Digital Technology LLC Customer Digital Technology 2 Product Type QSF 6 2 Order Code MIL Purchase Tvpe Mew Install Number af Seats 2 Number installed 5 Licence Storage fised computer Maintenance Period 02 Nov 2009 Issue Date 02 Nav 2006 The following panel will appear confirming the registration for the PC 16 USP Web registration OSP Product RegisteredEegistratian far OSP version 6 2 Product registration valid Machine ID Computer ID CO Computer ID LI Licence Number 1 2 5 TTT Registered to Digital Technology 2 Licence Storage fixed computer Maintenance Period Of Noy 2009 Support email support quikscribe com Deregister Change Computer ID Along with the above panel a request to restart Quikscribe Player will appear Quikscribe Player Licence Registered 12 50 0400 Please restart Ehe application At this stage your software should be registered Check the status of your registration with these last two steps e Within Quikscribe select the Help menu e Select the menu option License Info Your license level should be Full Quikscribe Player License
62. on feature The author may dictate as usual using the Quikscribe Recorder and portable recorders without changing speech pattern or tempo When the file is sent to transcription Voice Recognition is triggered to interpret the audio file according to the appropriate user profile and produce the draft text document If the author does not select Voice Recognition within Quikscribe Recorder the transcriptionist may enable Voice Recognition within Quikscribe Player The transcriptionist would need to employ the appropriate user profile when enabling Voice Recognition for a file If you have Dragon NaturallySpeaking files are processed in the background with the Dragon NaturallySpeaking AutoTranscribe Folder Agent to produce a draft text document The transcriptionist will then review the document for accuracy making the necessary corrections in the word processor or entry screen while listening to the dictation audio file 65 Transcription Agent The AutoTranscribe Folder Agent must be open in order for Voice Recognition to occur Dragon NaturallySpeaking must be closed when the AutoTranscribe Folder Agent is open Voice Recognition can occur on the author s PC the transcription PC or a separate process server supporting multiple users The AutoTranscribe Folder Agent is of tool of Dragon NaturallySpeaking and may be opened by clicking Start gt All Programs Dragon Naturally Speaking Dragon Naturally Speaking Tools Auto Transcribe Fold
63. or Quikscribe Player For most installations the default settings are recommended To change the file path click on the folder icon on the right side of each entry line 34 Option settings Hat Keys Typist Details Preferences Voce Recognition File Locations Working Folder CNMQsFiles 0000000000000 al Default Folder CMgsFileDefau al Completed Folder w Complted al Downloaded Folder CAGsFiles Downloaded al Archive Path wADictationarchive 000 al Reports Path wengs 00000 Profile File WProfiles Q5Playersally plr 000000 al Word Processor C Program Files Microsoft Dffice OFFICE11 vw al Default Template C Program Files Quikscribe GQuikecribe Player 8 al Prampt for profile an startup Lock Reset Al Working Folder Default name is C QsFiles This is the folder where the Player creates its working subfolders At installation these folders are created on your computer s hard disk to maximize access speed and system performance The working folder is the default location where all audio files i e iaf files are copied and managed Note Although you can change the QsFiles folder under the File Management tab it is highly recommended that it be left as a local folder on your computer Because writing audio data is a very time sensitive procedure latencies common to most networks can cause gaps in the recorded audio file A warning will display if you attempt to set the working folder to a non fixed dr
64. ort Request Head this first In order for our engineers to resolve the cause of the issue we require as much information as possible therefore please answer the questions below and provide any other information that pou think i relevant Note IF wie can duplicate the raue based on the information provided by wou we will be able to resolve the Issue within a short period of time Lastly if Quikecnibe Player has been working fine up until now but For some reason it has stopped working please mention this also lssue Details IF submitting an update to a previous issue the last ID number will appear f Existing Issue I submitting a new issue leave ID field blank ENSE 11 what happens when the issue occurs Severity Environment MH ormal Office Network 12 Are you able to duplicate the issue If so what are the specific steps Contact Information First Mame G lly Last Mame Moneypenny E mail smoneypennueceiquik scribe com Phone KEEN 214 Send Send Via Email Cancel Fill in the information and click Send to request support You will get confirmation like below after clicking send Your confirmation will use your windows default email address Requests are submitted online through a SmartController server submit Technical Support Request First Name Last Name Moneypenny Telephone 727 555 1212 Enter Client Information 58 laf submit Technical Support Re
65. otect the settings see below Check for new files every xxx seconds This function enables the automated scanning of mapped folders for new files that have been delivered and allows you to modify the time period between each scan The default time period is 120 seconds 2 minutes where the Quikscribe Player will search all mapped folders for new files that have been sent by the Quikscribe Recorder CAUTION Using a value less than 120 seconds may increase processing overhead on your computer resulting in performance delays with your QS Player application Play audible prompt when files are available If selected an audible prompt will play when dictation is available for transcription This feature may also be selected from the file monitor icon in the system tray Quikscribe will check for dictation based on the time entered in the feature Check for new files every xxx seconds Start QSP when files are available If this feature is selected Quikscribe Player will automatically open when dictation is sent Quikscribe will check for dictation based on the time entered in the feature Check for new files every xxx seconds Automatically Convert Scanned Files This function allows a non IAF file to be automatically converted to an IAF file Automatically delete files older than x days When transcription is finished the typist selects Completed to move the audio file into the Completed folder It will then be automatically delet
66. ours File Colour 000 Requiredin 24 Hours File Colour Default File Colour 000 Path Maps Selecting Path Maps allows you to change or add folders from which you want to transcribe files You may add a location or a folder to Current Sites by double clicking a drive or folder name until the folder name you want displays in New Site and then selecting Add to include the folder in Current Sites You may transcribe dictation from the folders listed in Current Sites You may remove a folder from Current Sites by selecting the folder and then selecting Remove Network Locations Mew Site LAN T ypists Drives Current Sites Default Downloaded Jane Joe Sally Table View The image below displays Table view You may toggle between normal and table views by clicking view at the top left of the open file panel The image at the top of this section shows Normal view Select the folder to view from the pull down box at the bottom left of the panel See above for explanations of the various folders Clicking on a column or field heading will sort the table by the heading For example by clicking Date Time Sent the table will sort by that field Clicking on the field heading toggles between ascending and descending sort 29 m Open 070605 1457 JaneDoe0 10 1af View Filename Matter Subject Doc Type Diac Name Duration Date Time Sent Reg In Status Typing Time Full Path e 1155 Speech LL for 00 01 04
67. ower right side of the Quikscribe Player to display markers that are ina dictation file Double click a specific marker to view its contents File Markers Help H Position Creator Content View Markers 1 0 00 174 4 Rec Text Only 2 0 00 15 2 Rec FNG Image STOFFEL 00 00 00 00 00 33 When Quikscribe Player finds one of these markers as illustrated in the above screen shot Quikscribe Player e Automatically stops playing the current audio file e Copies the attachment text or image within the Marker to the Windows clipboard e Provides an audio prompt signifying that an attachment has been found and copied to the Windows clipboard e Atthis stage the attachment text or image can be pasted into the current document by pressing CTRL V paste This feature not only decreases overall dictation and transcription time but also significantly reduces the chance for introduced errors Note The best way to fully appreciate this unique feature is to complete the 13 minute built in interactive typing tutorial which has both a text attachment and an image attachment within it inserting Markers with Quikscribe Player Quikscribe Player is also able to insert location markers anywhere within an audio file This is a great timesaving feature if you need clarification on a point or require more information from the author 54 The example below contains two markers which were created in Quikscribe Player and two that we
68. pointing to the file name and then clicking Delete If you delete a file in Quikscribe Player a copy of the deleted file is placed in the Windows Recycle Bin allowing later recovery if necessary You will receive the following prompt when you choose to delete a file Are You sure vou want to delete 070619 1625 JaneDoed12 iat Display Locked Files The Quikscribe Player locks a file if it is open in order to prevent other users from opening the same file If you select Display Locked Files you may view files that are open by other users that have mapped directories listed on your Quikscribe Player Display Locked Files You may copy the locked file in order to open and play it File Locked We PS i i This File is currently in use Do you want bo make a copy Settings Selecting Settings allows you to change the color scheme for files waiting to be transcribed and to change the path maps for the location of the files waiting to be transcribed Colours Selecting Colours displays the color scheme for the files waiting to be transcribed You may change the color for files that are urgent overdue due in same day due in 4 hours or due in 24 28 hours You may also change the default file color Double click on a color entry to display the color selection panel J Pile Display Colours Urgent File Colour 00 0 Overdue File Colour Same Day File Colour Required in 4 H
69. programs Online licensing management easy to move licenses from one PC to another Centralized user profile editors provides easy manipulation of user configuration settings without touching each user PC Centralized profile editor for Philips Digital Pocket Memo portable recorders including ability to link individual DPM recorder to QS Recorder user profile this provides automated detection of DPM when docked with PC to download files and process instructions according to QS Recorder user profile settings Global template settings for user profiles for both QS Recorder and Player programs Ability to define priority table list and keyword table lists for organization The new QSManager not only provides tools to make installation and configuration tasks easier but also provides a snapshot view of all file folders holding work in process The dynamic File Monitor allows you to Reassign files from one transcription folder to another Change priority Change Date time required Change file status to Locked Unlocked or Completed Search for files based on author name typist name matter number subject document type document name or key dates Change file completion instructions notify author secretary provide printout store archive file Create productivity reports based on desired criteria The QS Enterprise Manager toolkit is designed to help firms that have multiple people who dictate and transcribe The larger the organizatio
70. quest Player Issue Registered by Sally Moneypenny smoneypenny quikscribe com 727 555 1212 Version 6 3 30 Operating System Windows XP Severity Normal Environment Office Network LAN Attachment http download qukscribe com_aw attachments QSP_00 18 F3 F1 BC 6E zp Q1 test Licence Information Reseller Digital Technology LLC sales digidictate com 800 852 2526 Customer Digital Technology Licence Number Ticket number 59 has been added to the databse Our engineers will contact you shortly 59 http registrations smarteantraller com au Issues praduct add bug php summaryzl 1 zltest amp titlez amp first namez 5 allyilastname Moneypennyiemail ttelephone t Clase Upon submission the request will include copies of the user profile and log files to assist with investigating and troubleshooting the issue A confirmation email will be sent to you The files that are attached to the email are located in the folder C Documents and Settings USER Application Data Quikscribe QSPlayer The following files if present will be compressed into a zip file and attached to the email FileMonitor txt QSP Registration irf QSP log txt PlayerManager txt Player plr and any other profiles in your profile folder Player pft profile template Special Folder redirection registry keys If the Send function does not complete send an email to Supporit quikscribe com Click the Send Via Email button and a panel will di
71. r other types of audio files wav des mp3 etc A tape based system uses a machine to record audio to a tape The tape is generally filled then taken to a typist who plays the tape back and types a document Quikscribe Digital transcription uses the QS Recorder application to record audio to a computer file on a PC The file is then sent via a network to the QS Player There are several advantages to this e Since there are no tapes a thirty minute tape does not have to be filled before being sent to the typist A document as short as thirty seconds can be dictated and sent and worked on immediately Instructions to the typist are imbedded in the document when it is sent e Notape also means that a tape cannot be lost or destroyed e Andifa file is misplaced on the network a copy always exists back on the original recording computer e When transcription is completed the typist prints the document or forwards it back to the author for checking e Both the Quikscribe Recorder and Player can operate while other applications are being used About the Quikscribe System Quikscribe s sophisticated technology provides new benefits for businesses and training institutions around the world Quikscribe has developed a breakthrough in programming with its new intelligent audio file iaf This unique format has given Quikscribe the ability to design numerous innovative features for digital audio recording transcription and file management
72. r typist to transcribe you will need to close the file before the other typist can access the file 50 Normalize Audio Amplify Audio This feature will normalize or amplify your audio file to its maximum When audio is recorded the audio level is often very low which makes the task of transcription difficult With Quikscribe Player the audio can be Normalized electronically amplified as illustrated below Audio that has been recorded at 30 volume Same audio that has now been normalized Quikscribe Player scans the audio file and calculates the maximum volume peak within the file If the maximum peak is 30 the file can be amplified by an extra 70 Quikscribe Player then re samples the audio file and amplifies it by this amount Although normalizing is not a perfect solution as any background noise will also be amplified a poor recording can be enhanced Export Audio You may Export Audio files to a wav format to be played by those who do not have the Quikscribe Recorder or Player Perform Voice Recognition You may perform Voice Recognition for a file received from Quikscribe Recorder See the section Quikscribe Voice Recognition Link Unlink Document With the Link Document feature you may link your current audio file to a Word document The benefit of linking the audio file to the document is that if the audio file being transcribed is closed the name of the associated document being typed is linked to the audio f
73. re created in Quikscribe Recorder File Markers Help View Markers 1 0 05 58 8 Player 2 0 06 08 8 Player 3 0 08 23 5 Rec Hich Text Had 4 0 08 45 1 Rec BMF Image Rod STOFFEL 00 00 00 00 13 15 How to Insert Markers Markers are like electronic bookmarks They can be inserted within the audio file using Hotkeys and instantly accessed by using the Next and the Previous hotkeys To insert a marker e While an audio file is playing press CTRL 6 the Default Hotkey to insert a Marker e Once you have inserted a location marker double click the marker to add a labelor a comment to the marker e To move forward and backwards to the different marker positions press CTRL 5 the Default Hotkey for Previous Marker and CTRL 7 the Default Hotkey for Next Marker The markers menu is displayed below and a description of each feature follows Markers Help Add Marker Paste Clipboard within Marker Marker amp Paste Clipboard Remove Marker Insert Loop i30 to Previous Marker Go bo MexE Marker Copy Marker Contents view Marker Contents Display Marker View Enable Text Editor Reset Marker Notification w Enable Marker Notification 55 Add Marker Adds a Marker within the audio file The default Hotkey for this function is CTRL 6 Paste Clipboard within Marker Will paste the clipboard contents into the marker You may highlight text with your mouse and then use CTRL C or right click to copy the text a
74. register 14 Registration 14 77 Rename 42 Reverse Footswitch 22 Rewind 23 37 save as 49 Sent audio directory 27 Settings Tab 34 shared folders 9 44 SMTP 39 sound level 7 18 speaker 25 27 60 System requirements 6 Table View 29 templates 74 Toolbar 21 troubleshooting 59 76 tutorial 24 53 56 Typist Details 33 38 39 52 UNC 11 User Interface 26 Workflow 5 Voice Recognition 64 68 Working Folder 35 Volume 19 51 word processor 25 30 36 word processor 6 25 30 36 41 50 80
75. rform Voice Recognition on the second file Voice Recognition may be performed in the background as you complete other dictation or tasks gi Settings Voce Recognition Settings VH Input Path EJ VH Output Path Eg VH Profile Wat far Voice Recognition Prompt for profile on startup Lack Reset all OF Cancel e Select File gt Perform Voice Recognition 69 e Noweither 1 wait for Voice Recognition for the current file or 2 close the current file and then open another file and Perform Voice Recognition on that file Voice Recognition is complete when the state of the Auto Transcribe Agent is Idle e When Voice Recognition is completed click the drop down arrow under the Volume Meter You will see a marker with label of Voice recognised text See the image below Ur OS Player Linda 50 1atf File Markers Help Position Creator Content Label 0 00 00 0 Rec Voce recognised text STOPPED 00 00 00 00 00 06 e f a word processing document didn t open automatically click the word processing icon in Quikscribe Player so a new document will be open for your transcription e Play the dictation file in Quikscribe Player e After hearing the musical prompt place the cursor at the beginning of the word processing file e Now press Ctrl V which will paste the contents of the Voice recognized text marker in the word processing document e Continue playing the dictation and edit the V
76. rive letter To set path mapping using UNC paths do the following e Open Quikscribe Player e Click the Quikscribe Settings icon e Click the Preferences tab e Click Set Path Maps e Select LAN in the top left drop down box See the example panel below e Click the UNC button in the Network Locations panel The panel is displayed below with the UNC button circled in red T rk Locations New Site Lat Drives 3 Program Files 3 uikscribe SS Quikscribe Player E e The Browse for Folder panel will now display Browse your network and double click your preferred send destination Click OK Browse For Folder Add Path E b Documents LH Amazon Games amp Soft E Dictation O Nancy 9 Tom MCE Logs Media Center Shortcut D CH E on a oo len Make New Folder 11 e Next click Add in the Network Locations panel The folder chosen will now appear under Current Sites e Click OK e he folder will be defined as a Path Name in the Open Audio panel See below Open Audio Woesottice Documents Wictation Missy View Settings Pending Completed C All Path Mame Default Created Downloaded Sent Due By Duration Subject Select an audio file Matter Ma Doe Type Doc Name Typing Time Last Typist Status gt Inclusions Attachments Markers Display Locked Files qu Display file Refresh Browse IL Geen Close Setting up to Receive Files
77. rk administrator e inthe Folder box double click the shared network drive then double click the folder QsFiles then double click the subfolder Typists and finally double click your named subfolder Your named folder will now display in the New Site box In the example below the typist name is Jane e Click Add Your name will now display in the Current Sites box If you access the files of other typists or share duties with them you may add their names to Current Sites e Click OK to close the Network Locations panel e Click OK again to close the Settings panel 45 Network Locations Mew Site Add LAM m M ane Remove Drives Curent Sites UK ec Se Default Downloaded qc J sFiles E Typists Cancel In the example above the location of the files waiting to be transcribed is C QsFiles Typists Jane Your location would be similar Your network drive may be F or Q or another letter and of course your name would be used instead of Jane If you re part of a large organization your named subfolder may be in another subfolder under QsFiles such as Staff Estates Dr Doe or Division2 Display Option Tab Settings Settings Hot Keys Typist Details Preferences Voice Recognition Display Options Display interface Always an top Remember screen position iw Hide date time required prefix from Filename Display Fields iw Subject jw Matter Number Document Name Document
78. rom the box Path Name You may open files from the folders listed Generally you will open files for dictation from your named dictation folder Any folder that is mapped to you in Settings gt Preferences gt Set Path Maps will be listed Click on the folder name to list all the files waiting to be transcribed within that folder If you do not see your folder review the section 26 Setting up to Receive Files through a Network Default and Downloaded are folders defined by the Quikscribe system Next review the files listed in the box Select an audio file After you select a folder you may open a file by double clicking the file name or by pointing to the file name and then clicking Open Thus to select a waiting audio file you wish to transcribe do the following Select Pending Select the desired folder from Path Name Select the file you wish to open by pointing to it in Select an audio file Click Open or double click the file name The Quikscribe Player main interface will now appear with the file name at the top When a file is selected but before it is opened the Quikscribe Player will show the file properties in the Create New Document box If the little yellow speaker near the Refresh button is enabled you can preview the audio file before opening it If you do not wish to listen to files before opening them simply click on the little yellow speaker to mute the sound Clicking the speaker toggles it off or on The file p
79. roperties include the date and time the file is due to be completed in the Due by line As you can see in the example above other details of the file such as Subject and Matter No are displayed Inclusions show the number of attachments and markers in the file An author s comments and the typist history of the file may be viewed by clicking the button Comments History which will display an image as shown below Comments 7 History Author Comments Please note that a a i do s EE Isa attached and e marks ers are included Typist History 00 01 E1 19 Oct 2007 15 30 11 The open panel also gives you the options to delete files to display a specified number of files and to refresh the display Selecting Completed lists all the audio files in your mapped folders that have been marked as completed and moved to a Completed folder A file is marked as completed after you finish transcribing it and click the Completes Current File icon on the Player interface If you need to listen to the file again you could open it by selecting Completed in the Open panel If you attempt to open a file in the completed folder you will be prompted as follows regarding opening the file 27 Selecting All lists all the audio files waiting to be transcribed in all your mapped folders Clicking the Browse button at the bottom of the panel allows you to open an audio file stored in another folder on your computer or network You may delete a file by
80. rtup Profiles are used for environments where multiple users are sharing a transcription station If multiple users share your transcription station please review the section Change Profile If your environment would benefit by multiple profiles then create profiles and check this option Otherwise leave this option unchecked Lock The Settings Icon allows you to change many of the default settings for the Quikscribe Player When these settings have been configured they can be locked and password protected and not changed without permission Lock Clicking on the Lock button will produce the following pop up panel to enter and confirm the password i Enter password to lock setti EE Quikscribe Player settings can be locked with the Lock Password Button so users cannot change the settings Once locked settings cannot be changed unless unlocked Confirm Cancel OF CAUTION If you use the password lock feature you must have the password in your possession to change the settings at a future time Remember the password Reset All Clicking the Reset All button will recall all the default initial settings of Quikscribe Player The following image will display when you click the Reset All button Are vou sure vou want bo reset the settings to the Factory default IF vou do vou will need to reconfigure all your path mappings Settings Tab The Settings Tab allows you to set the File Locations f
81. sily accessible including progress of the file history of who opened and worked on the file and captured billable time With any other type of audio file all you ll see under Properties is the General tab which gives you very basic information such as when the file was created With the IAF you ll get two additional tabs Author and Typist General Tab 070305 1954 Welby 771 1af Properties T Typist Summary laf OF0305_1954 Webu 221 1al Type of file Intelligent Audio File Opens with jaf Quikscribe Location CNG sFiles T upistssdane Size 745 KB 763 291 bytes Size on disk 746 KE 765 952 bytes Created Monday March UD 2007 4 54 58 PM Modified Tuesday March Ub 2007 10 40 10 PM Accessed Today April 11 2007 4 38 34 PM Attributes Read only Hidden Author Tab 72 The Author panel provides all the pertinent information about the IAF surrounding the Author s perspective of creating and sending the dictation file to transcription Click on the Author tab and this is what you ll see 0 0305 1954 Welby 771 1af Properties x General Author Author Hame Marcus Welby File Type Dictation Matter No Can Mater 5878 Identify Client or Subject Mew patient Case sample Rate II Format Compressed Encrypted Ma Date amp Time Created 05 Mar 2007 15 23 44 Destination Identified Attachments 0 Markers i Capture Billable Time Autom
82. sistance for Quikscribe Player features including icons and menu options Play Tutorial Starts the Quikscribe Player tutorial which explains how the Quikscribe Player works and includes interactive exercises Import Compressed Files License Info Shows license level attached hardware used by Quikscribe Player to whom Quikscribe Player is registered client license number and ending date of software maintenance agreement Maintenance Period will display Maintenance Expired if user does not have a current maintenance agreement After the Player has been registered the license level will display Full Quikscribe Player License Clicking the Go Online button allows you do Deregister Quikscribe Player Register Used for Quikscribe online registration Menu item is not displayed after registration is complete Check For Latest Version Checks for and install software updates automatically This feature will provide incremental software patches and enhancements for the current software version providing you have a valid subscription to the Quikscribe Support Plan When prompted close the icons in your system tray and close Quikscribe Player Icons in the system tray that you may need to close are c iaf Request Technical Support Displays pop up panel with entry fields so that you can describe a performance issue with the Quikscribe software An image of the support request panel is shown below 57 PS Initiate Quikscribe Supp
83. splay with the path and the file name of the compressed zip file containing the Quikscribe Player log and other files needed by technical support Describe your issues and attach the QSP zip file to your email Quikscribe Player IF the Send Function is unsuccessful please send the Following File bo supparkiquikscribe Com C Documents and Settings LINDA Application Data Quikscribe OSPlayer OSP_O0 12 3F BO 34 17 zip 59 Log View Log provides viewing access to activities log and is useful for troubleshooting performance issues if they arise The log includes the QSP version the File monitor version your license number and sound card information as well as your recent Quikscribe activity Enable Detailed Log provides additional troubleshooting information for technical support Selecting Enable Detailed Log will toggle it on and off A check appears next to it when it is enabled About Quikscribe Player Displays the Software Version Number 60 File Delivery Notification File delivery notification is displayed IN the top left hand corner of the Quikscribe Player interface with a small speaker This Application Icon notifies the typist by changing color when a newor an urgent file arrives The speaker will turn Green when a new file arrives and is waiting to be typed The speaker will turn Red if an urgent file arrives and is waiting to be transcribed If the Quikscribe Player is open but not in use the speaker will flash either Gr
84. sseaees 18 Check the Sound Level 18 Using the Quikscribe Player 20 Main Interface EM 20 Detailed KEE 21 Playback Methods unn 22 Quikscribe Foot Switch 22 Reverse the FWD and REW Actions on a Triple Action Foot Switch 22 Playback COntrOls C RRRRRRRRRRRRRRRRRRRRREEEEEEEEMMMMEEEEMMMEEEMM 23 Eegeregie 23 Listen to the Quikscribe Player Tutorial cccccccccsssceccecssseeeessseeeceesseeeceesseeeecesseeeeeeessaseeeessaeeeeens 24 Open and Transcribe an Audio Ee 25 Paste the Contents of a Recorder Marker nnnnnnnnnnnnnnnonnnnnnnnnnnoennnrnnnnnnnerrnrnnnnsnnenrrnnnnnnnnreenennnnnnne 25 Cur Open a New Audio File Pending Completed and All Files seseesesssseeeseeeeeeee nennen 26 Display Locked les 28 SEM ee 28 EE 28 Kg e 29 Table View 29 z Open Default Word Processor Program esee 30 zj Kiel elei 31 il Playback Control 32 a Mati RR 32 zii del EN 32 See 32 Playback in Tape Mode kk 32 Play Audio on FF or RN 32 NV ONIN T T 32 Closes Current Audio Ee 33 Completes Current FEie eene nnnn nnns 33 w Quikscribe Settings ccesccccssseccssseecessseeccsseeecesseeecesaeecessaeeeesseeacenseeecesssecesataceseeesecseeeeesstesesas 33 Prompt for Profile on Startup esssssseeissseeeeeseeee enne nnne nnne nnne nnne rnnt nnns nnn 34 Bor MM
85. t be working and vice versa To check plug in a known working set and test again e Your output volume level may be too low which means you will have to adjust the audio level of your sound card To adjust the volume on your sound card open Quikscribe Player select File and then select Player Levels Adjust the Volume slider to a higher level e tis possible that your sound card in your computer is not working not installed or incorrectly installed To resolve this issue contact your Network Administrator to re install or replace your sound card or sound card drivers If you can hear the Tutorial but cannot hear a file that has been sent to you for transcription the author of the dictation may need to increase the recording volume for the Recorder hand control 19 Using the Quikscribe Player Main Interface Open the Quikscribe Player You will see the main interface as shown below QS Player EI Fie Markers Help Below is the main interface as it appears during playback File and playback information is labeled The file name of the current recording is shown in the top bar of the screen The bar at the bottom of the screen shows the status of the recording Please review the interface The user interface has been designed to be relatively simple to use and understand Percentage Perr DIere File Mame Delivery i Y Notification amp 100 QS Player Tutorial iaf T m File Markers Help Slider
86. th Designates the folder where archive files will be stored The archive function is engaged automatically when the author has selected the archive option in the Quikscribe Recorder when sending a file When the file is marked completed in Quikscribe Player a copy of the file is saved in wav format in the designated Archive folder For an office wide enterprise solution this path mapping should be set to a shared network folder Reports Path A log file for each transcribed file is saved here This data can then be used for management purposes using Microsoft Access and other report generation programs For an office wide enterprise solution this path mapping should be set to a shared network folder to in order to use the Report Generator function in the Quikscribe Manager toolkit Profile File This is where your profile files will be stored The default profile file is player plr which contains all personal preferences for the system settings Profile templates are loaded from the Current Profile folder For an office wide enterprise solution this path mapping should be set to a shared network folder Centralized storage of user profiles allows for management of the user profiles including use of the Profile Editor in the Quikscribe Manager toolkit Word Processor This lets you set the path for your preferred Word Processor The default is MS Word To use another word processing program select the folder icon on the right then bro
87. through E mail When audio files are sent for transcription via e mail you may manually open the attached audio files as they arrive through e mail Save the files to the location where your files wait to be transcribed The location would be for example F QsFiles Typists Jane Q QsFiles Typists Joe or W QsFiles Typists Sally with your name being used instead of Jane Joe or Sally Setting up to Receive Files through FTP FTP File Transfer Protocol target directories are set intuitively You can easily browse to define the exact folder on the FTP file server With Quikscribe Player you can now download files directly from your FTP folders Do the following to configure Quikscribe Player to receive files through FTP e Open Quikscribe Player e Click the Quikscribe Settings icon e Click the Preferences tab 12 e Click Set Path Maps Select FTP in the top left drop down box See the example panel below Network Locations New Site FTP ui Remove Current Sites DK FIP Connections Default Downloaded FTF Manager meo e Click FTP Manager Fill in the requested information FIP Connections Connection Name FTF Server Mame User Hame Password Initial Renate Dur i Firg Remove jave Close 13 Registration and License Management A single license key is used for all installed copies of QS Recorder and QS Player in your office You do not need individual license keys for each
88. u Select View Files Select the file you want to extract Select Extract Chose a location where you would like to extract the file to Select Save Then open this file to work on it How to Move or Forward an Audio File to another Typist If you wish to move or forward an audio file onto another typist do the following Select File gt Move Files Please refer to the section Move Files on page 49 for further information about moving files FTP Download QS Player has the ability to download files directly from one or more defined website locations using the FTP File Transfer Protocol method You can easily define a combination of source locations on your network or various FTP sites and quikly move from one queue to another FTP is preferred over the email send method as transfer rates are faster and there is better reliability and security Quikscribe Voice Recognition This unique feature will automatically produce a draft text document either before or after the transcriptionist receives the audio file A video demonstration of the Quikscribe Voice Recognition feature is available at www DigiDictate com Please note that The Voice Recognition option should only be enabled if the optional voice recognition software is installed and configured properly Otherwise files that are sent to transcription will not reach the intended destination The author s style of dictation is not impacted by the Voice Recogniti
89. users Connect and Configure Foot Pedal e Connect the foot pedal to the PC using the USB or serial connection e Open Quikscribe Player Click the Quikscribe Settings icon File Markers Help e Click the Preferences tab e Set Comm Port to USB settings Settings Hat Keys Typist Details Preferences Comm port USE Reverse Footswitch triple action only Display interface Always on top Close Quikscribe Player Open Quikscribe Player Click Help gt License Info Your foot pedal should be listed after Attached Hardware Configure Quikscribe Player to Receive Files from Quikscribe Recorder You may receive files through a network or by e mail and will need to configure the Player to receive files with one or both of these methods Setting up to Receive Files through a Network Quikscribe Recorder sends files across a network to you and you will be notified by Quikscribe to transcribe the files To initialize this process shared folders need to be properly set up and configured You will access these folders If you cannot access the shared folders see the section Create shared folders on network drive in the Quikscribe Recorder manual which describes setup of your send destination locations and associated sub folders Do the following to configure Quikscribe Player to receive files through a Network Open Quikscribe Player e Click the Quikscribe Settings icon e Click the Preferences tab e
90. wse to the Windows folder that contains the program file for your desired word processor Select the program name for the desired word processor Default Template This sets the default template file and folder Other templates besides the default template are stored in this same folder If the option Automatically open Word Processor when a file is opened is checked under the Preferences tab in Settings then QS Player will automatically engage the template document specified in the DocType field by the author This feature will work with any word processor program or other program that creates a file Such as a spreadsheet 36 Hot Keys Tab The Hot Keys tab sets the hotkeys or keyboard shortcuts for the Quikscribe Player to control playback functions using the keyboard instead of or in addition to the foot pedal and the playback controls To view the Hotkeys click the Quikscribe Settings icon and then select the Hotkeys tab The hotkeys can be defined for global actions engaged for QSR no matter what Windows application is active or local engaged only if QSR is the active application Settings Display Option Settings _ Hot Keys Typist Details Preferences Voice Recognition Keyboard Strok Quikecribe Function Chl Shift C Complete File Chl Shit H Open Mest File Chl L Display Audio Levels Ctrl M View Marker Contents Chl O Open File Chl H Open Mest File Ctrl F1 Display Help
91. x opposite Folder Click OK e n the Manage Users panel of Dragon NaturallySpeaking set the Location of user files to Network Drive QsFiles VR Profile Define AutoTranscribe Task Open the Dragon Naturally Speaking AutoTranscribe Folder Agent Select Task gt New Set the Input folder to Network Drive QsFiles VR Input Set the Output folder to Network Drive QsFiles VR Output Set the User Location to Network Drive QsFiles VR Profile Choose the User Name Vocabulary amp dictation source that you will be using with Quikscribe File Management Quikscribe Recorder and Quikscribe Player have an integrated file management agent that updates file properties to track progress of work in progress This feature is accomplished real 7 time without using an external database engine Authors can check on files to see if they ve been completed or how much of the file is completed where it was sent and who worked on the file and for how long Using this foundation future enhancements will include a central control console for enterprise management and reporting This method works for files sent using both Network and FTP methods File Properties You may view file properties for the Intelligent Audio File IAF from within My Computer or Windows Explorer By right clicking on an IAF you may select Properties and view all file details by Author and Typist Everything pertaining to the dictation and transcription activities is ea

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