TaskStream User`s Manual - Clover Park Technical College
Contents
1. Annual Assessment Cycles 2015 2016 Assessment me Assessment Plan Findings amp Closing the Loop Cycle Assessment Plan Findings amp Closing the Loop Assessment Plan 2 Check Out f Check Out the plan to begin working on it Create New Assessment Plan 3 Click the Create New Assessment Plan button 22 4 Click OK on the warning box that opens see image below The page at https folio taskstream com says You are selecting to create this plan from scratch Once you click OK on this alert you will not be able to reverse this decision and use an existing plan as a starting point Are you sure you want to continue with creating a new plan from scratch a Caer 5 The Assessment Plan user interfac select Outcomes he Outcomes and Measures section click the Select Outcomes button 6 On the Select from outcome sets page click the Select Existing Set button to access the Program Learning Outcomes you entered in the Standing Requirements section Accept and Return to Plan Create New Outcome Set Select Existing Set No outcome sets attached Choose this button Accept and Return to Plan 7 On the Import Outcome Set page click the radio button for the set you wish to import into your assessment plan and then click the Continue button The first time you set up an assessment plan you should only see the Outcome set you created earlier Import Outcome Set Select an Exi2. in your list This will open the Measure user interface 2 Complete the Measure information as described below Note You can also import measure information from previous assessment cycles Cancel Measure Title gt Select Measure Level Select Acceptable Target Ideal Target Implementation Plan timeline Key Responsible Personnel 1 Give the measure a title Make the title descriptive and clear for future references 2 Select the Measure Type Method from the drop down list See descriptions below a Direct Student Artifact A direct student artifact is work produced by a student as part of an assessment activity for example and auto body restoration an essay or other project 25 aN 8 9 b Direct Exam this means the traditional exam either completed on paper or electronically in an LMS c Direct Portfolio a student portfolio to be used as an assessment d Direct Other This could be anything from a massage to a haircut to samples of pastries that are used to assess student learning e Indirect Survey such as an employer satisfaction survey f Indirect Focus Group This could be any group such as a program s advisory board used to assess student achievement for a program g Indirect Interview This is most commonly seen in evaluation of Masters Theses or Doctoral Dissertations but can be encountered for other uses for example exit interviews for clin
3. item from the panel on your left a To initiate discussion topics or add comments about the content added to t Once work is completed submit items to your designated reviewer via the You can also use the Share feature located at the top of each requiremen For more information on any of these options simply click the Help icon at the Curriculum Map gt Syllabi Repository 2014 23015 Assessment Cycle Assessment Plan Findinas amp Closing the 1 Workspace menu bar 2 Preview Edit pane 3 Standing Requirements a Program Mission Statement b Program learning Outcomes c Curriculum Map d Syllabi Repository 4 Assessment Cycle area a Assessment Plan b Findings and Closing the loop 5 Left side workspace navigation menu a Standing Requirements b Assessment Cycles Completing the Standing Requirements Add Edit Program Mission Statement 1 Navigate to TaskStream log into your account and open your Student Learning Workspace 2 Click Program Mission Statement on left side navigation menu to open this content area Expand All Collapse All General Information Program Mission Statement Program Learnin Outcomes Curriculum Map Syllabi Repository 3 To add or edit your mission statement click amp Check Out _in the upper right TaskStream is designed to permit multiple users to have permission to work in a single workspace I
4. stage for program improvement activities as appropriate for the following assessment cycle Steps to Enter Findings and Close the Loop 1 Open your student learning Workspace scroll down the left side navigation menu to the appropriate Assessment Cycle year and click on Findings and Closing the Loop Program Learning Outcomes Curriculum Map Syllabi Reposito 2015 2016 Assessment Cycle Click here gt Assessment Plan Findings amp Closing the Loop W 27 2 Check the area out to begin working E check Out 3 On the right side of the measure for the outcome for which you wish to enter findings click Add Findings Outcome Test outcome Y Measure Final Project in BMOC 231 Taskstream training Program level Direct Student Artifact ca BRR 0 PN NP aN We aR RS PGS oA TTP DEES SEE EE Pca RE SP PRESET eR EP PST ES oe SO Pa OEE Description Blah blah blah Acceptable Target 80 of students will achieve 80 on project Ideal Target 95 of students will achieve 80 on project Implementation Plan timeline Projects submitted in final quarter of program Spring Key ea Personnel Hai ad Findings for Final Project in BMOC 231 Click Add Add Findings No Findings Added Findings Test 2 No measures specified Not very measurable 4 Complete the Add Findings user interface as described below Summary of Findings Recom
5. that outcome 7 Click the radio button for the set to which you wish to map then click Continue Select category of set to map to Goal sets distributed to Clover Park Technical College 5 College Mission Themes Ovmed by Clover Park Technical College College Strategic Goals 7014 2019 Ovmed by Clover Park Technical College Goals for 2014 2019 Select goal set President s Strategic Priorities Ovmed by Clover Park Technical College Dr Howard s Strategic Priorities and click Continue Student Learning Core Abilities Ovmed by Clover Park Technical College EE 8 On the next page you will see the list of goals in the set in the example below we have selected the Core Abilities and the individual elements for each goal Read the descriptions of the main goals and elements carefully and click the radio buttons for any which are clearly aligned with the program outcome you are mapping After making your selection s click Continue 13 Student Learning Core Abilities a Owned by Clover Park Technical College Communication Communication is the ability to receive and deliver written spoken and visual information clearly and accurately Effective communication skills are vital in getting and keeping clients Effective communication skills are at the heart of maintaining successful working relationships with coworkers and customers The capacity to think clearly work with others and be productive is
6. A ACCOUNTABILITY MANAGEMENT SYSTEM by TaskStream Participant User Manual TaskOtream Advancing Educational Excellence AMS EEguna Table of Contents ACCESSING TASK SULCAMN ennn aT asic hatin solvate da ceh it asuasta O 3 LOSCINE IMLO Wee cy cool as 9 Ee ee eee a a ne oe me eo am ee ar een eee eee 3 OPI redent IS mensan E E orc aeeseese 4 Changeling Your PassWord oan E hae wissen toe cca E ea eat el ate cee eae 4 Accessine YOUN WORKSO ACO mirerien ni deal EN dasate eas agiabe dena uerd tl dade E N 5 POU Or SCUGENE Learning WorkSpace saanu a ud coca deewbaniveuoauasesabene E mcs devastiaieas ui dacees 6 COMPETING the standing Reduiremen S seeinen ianen iar at lectvs can ea auecs whine AN 7 Add Edit Program Mission Stateme n ecnin N a A A 7 Add EditProsram Learnine OUTCOMES aeinn aa a aan A a Eaa iE rE OR EEEn 9 TheProgram Learning Outcomes PagEiensersikid oaan A A E E A 9 Create New Outcome Setien a A hace ec eateeaee anes bets eieecetaciac Caines 9 Add Outcomes to the New Outcomes Set Just Created csssssssssssssseeeeccceeccceeeeeeaaeeeeesssseeeeeeeeeeeeeeeeesasaaagassssseeees 10 Mapping Program Learning Outcomes to College wide OUTCOMES ccccccssececeescceececeueceeenecseeneseeeeceseueceeeueseeeneees 11 CUP CCIM AV aD DING aerei en n Gets tassstn see eee nana ocean acamevaaaecoea aac cacamaacasearancaucmasacsuauuiagaetta santos E 14 The CUPFICUILINA Walp INLGT ACE etic sisevect a sacral tapi aa oats ab dod Ga
7. Alignment if desired use the drop down box to filter the report by the outcomes set for which the program outcomes have been aligned otherwise leave the box set to its default Do not filter 7 Click the Continue button to display the resulting report Assessment Cycle Summary Report Select Workspace Student Learning Workspace Select Assessment Plan Select Assessment Plan Filter by Outcome or Goal Set Alignment Do not filter Cancel Continue Below is an image of the report generated for our sample assessment plan Summary Results Overall Statistics 100 2 2 outcomes were included 50 1 2 of outcomes included have at least one measure specified 50 1 2 of outcomes included have measures with findings specified 1 Total Measure Includes measures that do not have findings Measure Type Method Measure Level Acceptable Target Achievement Ideal Target Achievement Student Artifact 1 100 Course 0 0 Not Met 1 100 Moving Away 1 100 Exam Program M1 10054 Met 0 0 Approaching 0 0 Portfolio Institution O 0 Exceeded O 0 Exceeded o 0 Other o 0 Other 0 0 Unspecified 0 0 Unspecified O 0 Total Direct 1 Unspecified 0 0 Survey Focus Group Interview Other 33 Glossary of Terms 1 Alignment Alignment or curriculum alignment means that the course materials and activities support student achievement of the stated learning outcomes and that asse
8. Map Print and Export Map Horizontal row displaying program learning outcomes Vertical column where courses and or activities are listed Alignment Codes Key to alignment codes Legend z Introduced P Practiced r Reinforced EJ Assessed M 4 Show Outcome Descriptions A Show Course Activity Detail 16 Mapping Actions Explained Manage Alignment Set use this option action to select specific outcomes or goals the alignment set you want to display in the curriculum map When first setting up your workspace please keep all program outcomes displayed and map all program courses However you can further focus your alignment documentation by creating additional curriculum maps that o Demonstrate alignment of specific outcomes to course level outcomes by creating additional maps for each program course o Demonstrate alignment of program outcomes to specific courses and specific activities in those courses for example to a final exam or a capstone project Create Course Activity Categories using this function you can create categories in the vertical column under which you list the activities for the category For example you can create categories named after the program courses then when mapping you can list the specific activities within a course that are aligned with a specific outcome In this action you can o Create a new category or o Edit an existing category Create Course Activity This is one of the two me
9. Select Type of Set to map to The choices include a Goal sets distributed to Clover Park Technical college b Outcome sets in Clover Park Technical College and c Outcome sets is other organizational areas Directions Select the set to which you would like to map the Outcome Test Outcome part of Outcome Create a widget following all stated guidelines Select category of settomapto Select Type of set B Select Set d Please select a specific organization area and click the Go cone 5 Choose Goal sets distributed to Clover Park Technical College and select Go 12 Directions Select the set to which you would like to map the Outcome Test Outcome 2 part of Outcome Create a widget following all stated guidelines Select category of set to mapto Goal sets distributed to Clover Park Technical College B A u 6 After clicking Go you will be able to choose the goal set or sets you wish to map to On the far right of each listed set is a View Set link you can use to preview the set before making your choices Note you should map to all sets and outcomes for which there is a direct alignment however for most program learning outcomes this will be the Student Learning Core Abilities However you should review all the goal sets available and map to any outcome for which alignment can be demonstrated and for which the assessment process will also measure student achievement of
10. TaskStream Check Out Check In button Create new Outcome Set or Select existing set buttons Title bar for outcome set Outcomes in set oe RE Create New Outcome Set 1 In your Student Learning Workspace click on Program Learning Outcomes in the Standing Requirements section of the left side menu 9 2 Click Check Out Sheck Out jn the upper right 3 Click the Create New Outcome Set button As shown in the image above 4 Give the outcome set a title best to name after the program or department and check the Outcomes in other sets box the click Continue Create New Outcome Set Designate Alignment Mapping Preference Outcomes in other sets will neet aligned to Outcomes in this set When checked mapping will be allov cancel Add title Select this here check box Add Outcomes to the New Outcomes Set Just Created 1 In the Outcomes Set area click Create New Outcome Test Outcomes Set 2 Reorder Edit Set Name Properties Delete Set Outcome Create New Outcome 2 Name the new outcome and write a description Note if the entire outcome can be written in 140 characters of less then enter the entire outcome in the first box below If not then give the outcome a descriptive title and write the full outcome in the Description box as shown below Click Continue to continue 10 Max 140 characters Use a concise descriptor here since t
11. a also includes a syllabi repository in which faculty can upload copies of the syllabi for their program courses Below are the steps to use this repository if you so desire 1 Click on Syllabi Repository in the left side workspace menu then check out the area that opens 2 Inthe Add line at the bottom of the area chose the type of content you wish to upload The choices are a b Slideshow c Attachments d e Links Text amp Image Videos Add T Text amp Image Slideshow 0 Attachments Se Videos Links 3 Because a file attachment is the most common upload select Attachments 4 When the Add New Attachment dialog box opens make one of the following the choices Add New Attachment Select File w Upload from Computer G Attach a previously uploaded file An artifact created in Taskstream Rubric Web page etc Cancel 5 In this example we are selecting to Upload from Computer Once this option is selected the user can drag n drop their syllabus files into the upload box then 6 Click the Start upload button When the upload is complete D Select Upload and Close to save the file and close the upload window then 8 Click Save and Return to save your work and return to the Syllabi Repository 20 Starting the Assessment Cycle General Assessment cycles coincide with the college academic year We open an assessment cycle at the start of Summer Quarte
12. a meaningful name and then use the browse button to locate the file on your own PC or server Provide an optional description if needed then 5 Click the Add File button 6 Repeat the above steps to add additional files Content Editor Mozilla Firefox File Edit View History Bookmarks Tools Help hitps folio taskstream com Folio 6tab_header_frame asp qyz PyNcmGECHAmAASI l0i amp folder_id uefghe00ushkhozdfc Content Editor Attachments Web Links Reports Add file attachments to Measure Final Project in BMOC 231 Test outcome Click the Browse button to select a file that you want to attach then click Add File When done add more resources or close window New File My Taskstream Work Name File Select File No file selected Describe File Optional Check Spelling CRETE 30 Note In the image above you will note that you can also upload web links or attach previously developed TaskStream reports You can view attach previously uploaded files or copies of work added to TaskStream by your administrators for example the Problem Solving Rubric Steps to Add Edit Substantiating Evidence to the Findings 1 Click on Findings and Closing the Loop for the assessment cycle in which you wish to upload supporting documentation 2 Check the area out 3 In the Findings and closing the Plan user interface scroll down to the outcome measure and measure findings for which you wish to upl
13. articipating are to document assessment activities The following workspaces are currently developed in our TaskStream instance e Administrative Unit Workspace e Division Department Workspace e Student Learning Workspace 36
14. choice indicates that additional instruction is provided at this point to reinforce student skill of knowledge related to a program learning outcome d Assessed This choice indicates the point in the curriculum in which student achievement of a program learning outcome is assessed Note for each course activity TaskStream only permits the use of a single alignment indicator Because a program learning outcome could be introduced practiced reinforced and assessed all in the same course this is why it makes very good sense to list your program courses as categories then beneath each course category list the major instructional milestones then apply the alignment indicators to each milestone activity See the example imaged below 6 Click Save Now and close the Curriculum Map window Test In the example to the Courses and Activities Mapped to Test Outcome Set left each program as E era Test outcome made a category then Taskstream training outcome under each course category specific Midterm Midterm Examination instructional activities Final Project _BMOC 103 Final have been listed 2 and for each activity Module 6 Knowing Your Campus PE one of the four Assignment Four Creating a Campus Pe a R 3 index alignment indicators t4 Final Exam Final exam for BMOC 102 3 has been selected 19 The Syllabus Repository The TaskStream workspace Standing Requirements are
15. comes related to a specific person the learning outcomes of a program institutional outcomes Core Abilities and Strategic Goals accrediting agency outcomes etc 35 Mission Statement instructional administrative and departmental units assigned workspaces in TaskStream For the purposes of this manual a participating area means a professional technical or academic program 12 Program Assessment Program assessment is a process in which faculty ask and answer questions about how well students are Participating Area In TaskStream a participating area means the achieving learning outcomes over the course of their program of study The resulting information is then used to improve or ascertain high quality of teaching and learning 13 Program Learning Outcomes A clear objective and measurable statement of what a i student will be able to do or know upon completion of a program of instruction 14 Standing Requirements A data entry area in each TaskStream participating areas workspace in which users record more persistent information related to the assessment cycles Data recorded here includes e Program Mission Statement e Program Learning Outcomes e Curriculum Map Syllabi Repository 15 Student Learning Workspace The working area in TaskStream assigned to each gt participating area Program to document program assessment and improvement activities 16 Workspace An area in TaskStream reserved for each p
16. dancies and misalignments for purposes of improving the overall coherence of a course of study and by extension its effectiveness a curriculum in the sense that the term is typically used by educators encompasses everything that teachers teach to students in a school or course including the instructional materials and techniques they use Curriculum mapping refers to the alignment of learning outcomes and instructional activities i e how well and to what extent a program or course has matched the content that students are actually taught with the expectations described in learning outcomes and the alignment of various outcome sets to each other but it may also refer to the mapping and alignment of all the many elements that are entailed in educating students including assessments textbooks aesieuments lessons ame LS ASSL SAE U measure achievement of a specified outcome A mission statement is a statement of the purpose of a program course administrative unit or department its reason for existing a written declaration of an entity s core purpose and focus that normally remains unchanged over time Outcome Something that happens as a result or consequence of an activity or process An objective and measurable statement of the expected result of and activity or process A student learning outcome is a statement of the expected result of student learning activities and processes Outcome Set A collection of out
17. described below Create a New Course or Activity Course Activity BMOC 101 ID Max 15 Chars Course Activity Big Man on Campus Tithe max 100 Chars Description Optional Max 1000 Chars Check Spelling Link http Optional Max 100 Chars Cancel 1 Enter the course ID for the first course in your program 2 Enter the course Name 3 Enter an optional description If you are creating an activity instead of a course such as a capstone project and description is very important 4 If creating an activity that is associated with a web page enter the web page URL 5 Click Create to save change and return to Curriculum Map interface 18 4 Repeat this process until all program courses have been entered into the curriculum map 5 For each course add alignment identifiers as appropriate for each outcome On each course row centered below each program outcome you will note a gray box that says Click The boxes are toggle switches that will take you through the four alignment indicators listed below Stop clicking when you get the desired alignment indicator a Introduced this choice indicates that in this course or activity students are first introduced to concepts or skills represented by the program learning outcome b Practice this choice indicates that students are provided an opportunity to practice the knowledge or skills represented by the program learning outcome c Reinforced this
18. e activities may and most likely do occur in multiple courses activities in the program curricula Curriculum mapping is a very important step in demonstrating curriculum alignment in your program 1 Navigate to your workspace and in the Standing Requirements menu click on Curriculum Map The Curriculum Maps page will open Check Out the Curriculum Maps page n Click the Create New Curriculum Map button 4 When the Create Curriculum Map page opens Give the map a title 1 and if desired a description 2 We strongly suggest you name this map after your program 5 Inthe Select Alignment Set drop down 3 verify that your program s name is listed TaskStream will automatically add your program s outcomes to the curriculum map 6 Click Select 4 to save your changes and navigate to the Curriculum map interface 14 Create Curriculum Map New Map Title Max 100 Chars View sets available within Advanced Composites p Go Aerospace Composite Manufacturing Outcome Set 15 The Curriculum Map Interface Test Courses and ActivitiesMapped to Test Outcome Set Test outcome Test 2 Taskstream training outcome Not very measurable t Course 1 Course 1 1 Mapping Actions The Mapping Actions button contains the options for content addition and editing to the curriculum map These options include e Manage Alignment Set Create Course Activity Categories Create Course Activity Copy from Another
19. easures to your outcome or to add measures to the rest of your outcomes 11 Check in your assessment plan when done working Important Notes e Because program level learning outcomes are broad and typically encompass are aligned with and supported by several course level outcomes from potentially several courses it 26 will often require several measures to demonstrate student achievement of a single program level outcome e Be realistic and set achievable acceptable targets It would be a wonderful world if 100 of our students could achieve 100 on all assessments but it likely will not happen e Be descriptive in your implementation plan and the description of your measure This will help reviewers determine if the measure will accurately measure student achievement of both the program outcome and any institutional outcomes to which it is aligned e Remember that measures are meant to be a measure of the overall aggregate achievement of a learning objective for an entire program cohort rather than for individual students Findings and Closing the Loop General This area of your assessment cycle workspace is where you will document the findings from your assessment measure what percentage of the student cohort achieved the skill or knowledge stated in your outcomes as determined by the measures you used This area is also where you will document your recommendations and reflections on the findings which will set the
20. his label is used in reports e g Qutcome 1 1 Ci Enter outcome title Description Max 1000 characters or entire outcome here C ca Enter entire ee outcome here if cane te only title is entered above 3 After clicking Continue you have the options of Add Mapping Add another outcome or going Back to all outcomes sets 4 Continue adding outcomes until all program learning outcomes have been entered Mapping Program Learning Outcomes to College wide Outcomes General Mapping refers to the process of demonstrating a direct alignment Mapping provides a record of which program level outcomes support which college wide outcomes By mapping our outcomes the measures of student achievement of a program outcome then correlate to student achievement of a college wide outcome 1 Navigate to the Program Learning Outcomes page and check it out 2 Scroll down to the first outcome you wish to map and click Map on the right side No Mapping Map Edit Delete Create a widget following all stated guidelines Click Te 11 3 On the next page that displays click the Create New Mapping button Back to outcome sets Directions Manage mapping for outcome Test Outcome part of Outcome Create a widget following all stated Click this button Create New Mapping Nothing is mapped to this outcome 4 On the Create New Mapping page Use the drop down list to
21. ical practicums and internships h Indirect Other Almost any other indirect measure Select the Measure Level This field describes the organizational instructional level at which the measure will occur The choices here are a Course b Program c Institution d Other Add a Description of the measure Define an Acceptable Target Measures are intended to reflect aggregate data meaning a measure for all program students a cohort combined rather than individual measure for individual students The acceptable target represents the minimal level of achievement by a cohort that is acceptable for example 90 of students will achieve at least 80 on their final project Define an Ideal Target This reflects what you hope student achievement of an outcome could be in an almost perfect case for example 98 of students achieve at least 95 on their final project Implementation Plan This field is used to describe how the measure will be administered and when For example Final project in BMOC 235 typically accomplished by cohorts in Fall and Spring quarters Data from both cohorts will be used for this assessment cycle Key Responsible Personnel this identifies who will be responsible for developing implementing and reporting the measure On completion of this form click Apply Changes button to save your work and return to the Assessment Plan page 10 Repeat the steps above to add additional m
22. ission outcomes curriculum map assessment plan and findings a workspace specifically it is a Student Learning Workspace After logging in you will be navigated to your User Dashboard The appearance of your User Dashboard will vary based on your permissions in TaskStream but you will find your Student Learning Workspace in the center panel ahs 2338 Excellence Experience Employment a Shared Resources Locator Messages Resource Tools ih Analytics Welcome to CPTC s TaskStream Accou Clover Park Technical College CPTC has selected TaskStream Ah all levels of the institution We look forward to providing you with intuitive and reliable Web base Click here to access your Review tems requiring review ee mon Reviews to be reconciled 2 Assigned Workspaces Reviews to be released View all submissions Clover Park Technical Co workspace Student Learning Workspace gt gt AMS Coordinator Workspace tools Announcements Manage resources Organization goals editor Tour of Student Learning Workspace Excellence Exporiaonce Employment ry Shared Resources Locator Messages Resource Tools al Analytics Edit Content amp Discussion WF Submission amp Read Reviews fg Publish i Options amp Info ar Park Technical College Workspace Student Learning Workspace A number of options are available in this workspace To view add or edit content select the
23. me Assessment Student Learning Workspace 2014 2015 Assessment Cycle Assessment Plan Last modified 02 25 2015 10 59 36 AM No Updates Required Apply Changes Select appropriate Click Apply assessment cycle Changes 7 Click Return to Work Area to return to the Mission Statement page then click Check In Confirmation The Mission Statement has been updated Return to Work Area Add Edit Program Learning Outcomes In this area you will add edit all of the current program level student learning outcomes into TaskStream The Program Learning Outcomes Page 1 Click Program Learning Outcomes in the left side navigation menu 2 Image below identifies the major functions Content g Workin Checked out 03 16 2015 02 48 31 PM PDT Progress Checked out to Clover Manager Program Learning Outcomes Directions Review Method MFE A Show Descriptions Create New Outcome Set Select Existing Set 2 A Show Mapping Test Outcome Set For Training 3 Outcomes Reorder Edit Set Name Properties Delete Set Outcome Create New Outcome Test Outcome 1Q Student Learning Core Abilities Demonstrates Leadership Skills Demonstrates Personal Map Edit Delete Responsi Establishes Goals Listens Effectively Reads Effectively Reasons Effectively Selects and Applies Technology Thinks Creatively Writes Effectively Record program level outcomes in
24. mendations Reflections Notes Acceptable Target Achievement 809 of students will achieve 80 on project Not Met Met Exceeded Ideal Target Achievement 95 of students will achieve 80 on project E Moving Away 4 D Approaching Cancel Cancel Check Spelling Check Spelling 28 Provide a Summary of the Findings for the measure Be descriptive and include any documentation that can guide future improvement activities Include numbers of students in cohort overall achievement rates percentage that met acceptable target and percentage that met ideal target Recommendations in this field describe what the findings mean to the program and its students and what will be done in response to the findings Were the findings acceptable and no improvement in instruction or assessment need to be considered at this time Were the findings acceptable but could still be improved upon Were the findings unacceptable and improvement activities are needed Describe what improvement activities will be planned Reflections Notes This space is provided to give the user an opportunity to reflect on this measure and what it means to the program and its students Acceptable Target Achievement Use the radio buttons to identify if the acceptable target was not met met or exceeded Ideal Target Achievement Use the radio buttons to identify if the measure is moving away from approaching or has exceeded the ideal ta
25. n order to avoid confusion by editors overwriting each other you must first check out any document you are editing and then check the document back in when you are done 4 Click the Edit button on the right side to begin adding or editing your program s mission statement 5 Type your mission statement in the textbox use the spellchecker and character count as appropriate then click Cancel or Submit when done a Cancel will exit the page without saving your changes and b Submit will save your changes then return to the Mission Statement page Program Mission Statement Mission Statement Text This is an example mission statement Max 7000 chars a It is the mission of this mission statement to act as an example Type mission statement here Click Cancel or Submit here Check spelling or character Ch eck Spelling Character Count l a cence GEE 6 Select the appropriate Assessment Cycle or all of them then click Apply Changes to apply your edited mission statement to the appropriate assessment cycles Important Would you like to update other areas with these changes The changes you just made to your Mission Statement will NOT be reflected in other areas unless you update them now This Mission Statement is associated with the requirements listed below No Updates Required Apply Changes Check all areas to update if any Student Learning Outco
26. oad documentation and click Add Edit Attachments and Links to open the Content Editor dialog box 4 In the Content Editor provide the file with a meaningful name and then use the browse button to locate the file on your own PC or server Provide an optional description if needed then 5 Click the Add File button 6 Repeat the above steps to add additional files Submitting your Work for Review and Approval General All assessment plans and findings must be reviewed and approved before becoming final in TaskStream To submit your work use the following steps 1 Navigate to the assessment cycle for which you wish to submit your work and click on the Assessment Cycle title 2 On the right side of the Assessment Cycle page click the yellow Submit Work buttons to submit your work for review Content 2012 2013 Assessment Cycle Y Overview No overview added 2012 2013 Assessment Cycle has 2 requirements e al e Assessment Plan Work In Progress Click Submit Work Findings amp Closing the Loop Assessment Findings amp Closing the Loop 31 Generating Reports General the following workspace reports can be generated by TaskStream and downloaded as PDF files These reports can be used to support quality improvement efforts provide program assessment documentation for program evaluations and provide documentation for accrediting bodies Alignment This report will display the alignment of program o
27. ossary OL TErmiS osoren a N saa enc Saga tegen 34 Accessing TaskStream TaskStream can be accessed directly by navigating to https www1 taskstream com Or By following the link provided on the Curriculum Docs page on the CPTC website http www cptc edu intranet instruction forms Instruction Forms Home Intranet Instruction Forms Click this link to PROGRAM ASS navigateto TaskStream COLA Assessment Pg TaskStream Blooms Taxonomy Verbs CURRICULUM COMMITTEE Logging in to TaskStream When you first navigate to TaskStream you will need to click the Login link in the upper right corner Kolejli Client Stories About Contact Login Credentials User Name CPTC email address firstname lastname cptc edu Default Password taskstream1 If this is the first time you have logged into TaskStream e Sign End User Agreement e Complete account information e Personalize password if desired e Open Work space Changing Your Password 1 Click My Account in upper right Clover Manager MyAccount Logout Help 5 taskstream 2 Click the Username Password Tab Shared Resources Locator Messages Resource Tools ah Analytics subscription Personal Information Time Date Preferences Email Subscriptions Usemame Password Roles iew General Subscription Information 3 Follow the prompts Accessing Your Workspace General TaskStream call the area in which you enter your m
28. r and close it at the end of Spring Quarter An assessment cycle consists of two parts The Assessment Plan and the Findings and Closing the Loop Setting up the Assessment Plan An assessment plan consists of the following components e The outcomes to be assessed during the assessment cycle and e The measures that will be used to assess student achievement of the stated outcomes By measure TaskStream means the assessment tools and activities you will use to measure student achievement tests projects demonstrations reports etc The measures include the following components o Measure Title o Measure Type Method Measure types are subdivided into two categories as follows Direct e Student Artifact such as a test report or project e Exam e Portfolio e Other Indirect e Survey e Focus Group e Interview e Other o Measure Level Course Program Institution Other o Description of the measure 21 Acceptable target Ideal Target Implementation Plan timeline Key Responsible Personnel O O O Steps to Set Up an Assessment Plan 1 Navigate to your Student Learning Workspace and in the left side navigation menu scroll down to the appropriate assessment cycle year and click on Assessment Plan ral Shared Resources Locato Edit Content DISCUSSIO Left Side Navigation Advanced Composites Workspe EN Expand All fe Collapse All a General Information Standing Requirements
29. rget achievement Click Submit to save your work and return to the Findings and Closing the Loop user interface Repeat the above steps for all measures in which findings must be documented Check the Findings area back in when complete Add Edit Attachments to the Measures or Findings Areas General Supporting documentation in the form of document files and even links can be added to the Measures and Findings areas Copies of assessment tools exams soreadsheets that provide substantiating evidence links to online materials and more Steps to Add Edit Attachments to the Measures 1 Click on Assessment Plan for the assessment cycle in which you wish to upload supporting documentation 2 Check the Assessment Plan out 3 In the Assessment Plan user interface scroll down to the outcome and measure for which you wish to upload documentation and click Add Edit Attachments and Links to open the Content Editor dialog box 29 Outcome est outcome Measure Final Project in BMOC 231 askstream training outcome a Click this button Add New Measure Description Blah blah blah to upload Acceptable Target 80 of students will ach iape Ideal Target 95 of students will achieve 80 this measure Implementation Plan timeline Projects submip Key Responsible Personnel Program faculty Supporting Attachments Add Edit Attachments and Links 4 In the Content Editor provide the file with
30. ssment strategies measure the achievement of student outcomes Alignment can also refer to the correlations between the outcomes in two or more related outcome sets For example a course level outcome may be a component of and aligned with a program level outcome which in turn can be a component of and aligned with an institutional outcome outcome sets achievement of an outcome 4 Assessment Cycle An Assessment Cycle equals one academic year An assessment cycle begins in Summer quarter and ends the following Spring quarter e The assessment plan is developed and typically documented in TaskStream during Summer quarter but sometimes in early Fall quarter e The documentation of findings for the assessment plan measures and closing the loop are accomplished by the end of Spring quarter 5 Assessment Plan The plan documented in TaskStream for the assessment of student achievement of the program learning outcomes Assessment plans cover a period call the Assessment Cycle which corresponds to an academic year Summer quarter through Spring quarter Curriculum Map Mapping In TaskStream the Curriculum Map is the area in which users document the alignment of program learning 34 outcomes to courses and activities and also refers to the process of documenting the alignment between various outcome sets Curriculum mapping is the process indexing or diagraming a curriculum to identify and address academic gaps redun
31. sting Set in Clover Park Technical College Test Outcome Set Learning Objectives amp Outcomes Test Outcome Set For Training Select the desired Learning Objectives amp Outcomes Outcome Set Test Outcomes Learning Objectives amp Outcomes Test Outcomes Set 2 Learning Objectives amp Outcomes Click Continue button i 23 8 The list of outcomes in the chosen set will display Select the checkboxes for the outcomes you wish to add to this assessment plan then click the Accept and Return to Plan button Include All Test Outcome Set Reorder Edit Set Name Properties Remove Set Outcome Create New Outcome Outcome Include Test outcome amp Select the outcomes Taskstream training outcome Include Test 24 Not very measurable Accept and Retum to Plan 9 After clicking Accept you are returned to your new Assessment Plan where you will see your outcome set and the chosen outcomes displayed It is now time to add your measures V Outcomes and Measures Select Outcomes Test Outcome Set Outcome Test outcome No measures specified Taskstream training outcome Add New Measure Test 2 No measures specified Not very measurable Add New Measure 24 Adding Measures to Outcomes in Your Assessment Plan 1 In the outcome set shown in the previous image click the Add New Measure button for the first outcome
32. te Casiaat Maduro Manica incon agian dacton pikes 16 Mapping ACTIONSHEX Dla ING Cisse cassia cassesteuetin aN a E gee eauanhecnsmeeaeceesaheuntins gaaiutelfananuaee 17 STEDS 10 Developa Curriculum Marassi a a a a 18 TEMES VilAWUSSREDOSILONY is E T E N 20 Sanne NEA ESS MENCE E ineo a a a a a N 21 SCOUTING Up the Assessment PlaNoeereninas a a S 21 Steps to Set Upan ASsessiment Pla ena E A 22 Adding Measures to Outcomes in Your Assessment Plan sssssssssssessssrrsesrrressreresrrressrersserressreresereessreresererssrereserereseeee 25 FIGS SANG Closine the LOOD ranere a a a a devsbodaa essed anetaaaacsonst 27 Steps to ENter Finding anad Closeihe LOOD esene aa a E Mies nen ede este ea ee ieee 27 Add Edit Attachments to the Measures or Findings Areas cccccccccecccsseesseeeeeeeceeecccsscceeeeeeuueueesnsceeeecececscsseeeeeseuuaueeesseseeeees 29 Steps to Add Edit Attachments to the Measures ssseessscceceeccccsscceeececsueeesesseeeeeececccsscseeseeeuauuueessseeeeeeeeeeseseeeeeeeseaaaegs 29 Steps to Add Edit Substantiating Evidence to the FindingsS eeesssssssrrrrrrsseeeessssssrrrrrrrtrrrrrrerrsssssssrrrrrtttrrrrreeeesssssererrrrrens 31 Submitting your Wo rkforReview and Approval nsoni A le aeseo eee 31 SION SS REDONS eerie elisa heats tte ire el anew are chee aid arch eter anes ane Secs ad AN rk tetas ec ree ee nee aa ne tit wae Cue nen omaentaavios 32 Steps tO Generate WorkSpace ROD ORS aan eae ates ewes dc esse Nato eae ees 32 Gl
33. thods used to populate the Course Activity column the other is to click the insert Course green quick link arrow to the right of this column By choosing this action the following functions are available in the Create a New Course or Activity dialog box o Enter the Course Activity ID Enter the Course Activity Description Use Spell check Enter a web link to the actual course activity great for online courses Click Create or Cancel to either save your course activity and close the dialog box of cancel your entry and close the box Copy from Another Map permits the user to copy and existing map in TaskStream Print and Export Map permits the user to either print their curriculum map or export it as a PDF file O O O O0 Below we will walk through the steps necessary to create a basic curriculum map 17 Steps to Develop a Curriculum Map These directions will walk you through the creation of a basic curriculum map but keep in mind that this functionality includes features that can greatly improve your documentation of curriculum alignment for your program 1 After you have created your curriculum map you will be taken to the curriculum map interface described on the previous page You will note your program outcomes listed horizontally across the top 2 Click on the Mapping Actions button Mapping Actions J and select Create New Course Activity 3 Complete the Create a New Course Activity dialog box as
34. tied to one s ability to communicate A good communicator selects and analyzes information and informs others using the best method s for the situation Communication can be in verbal written graphic pictorial multi media or other forms Element C Reads Effectively RaR Haks assist boss kets written end ation in aiii ane in ae ba graphs a Penei ee written instructions pippe olan aan eee to suit wee popis Writes ss Effectively Communicates thoughts ideas procedures and appropriate information in writing Creates documents such as letters directions manuals reports graphs and flow charts Applies the English language correctly using proper spelling grammar and sentence structure Writes legibly uses acceptable language provides necessary detail and uses accurate descriptions in such a way that others can understand Listens Effectively 9 Note A single program learning outcome could map to more than one college wide outcome 10 After clicking Continue you are returned to your main outcomes page To map your remaining outcomes repeat the steps in this section 11 Check the content back in when you are done Curriculum Mapping The final task in the Standing Requirements is to map your program curriculum In curriculum mapping you identify in which courses activities your program outcomes are introduced practiced reinforced and assessed Because program learning outcomes are very broad all four of thos
35. utcomes with institution wide outcomes sets as mapped in your workspace Assessment Cycle Summary This report summarizes the findings for all measures for all outcomes for a specified assessment cycle Assessment Cycle Detail This report provides details for each outcome its measures and its findings for a specified assessment cycle Operational Plan Summary this functionality is not currently being used Operational Plan Details this functionality is not currently being used Steps to Generate Workspace Reports For this operation the Assessment Cycle Summary report will be used as an example The steps are very similar for all report types 1 2 Assigned Workspaces Preview Mode Al Access Mode Clover Park Technical College Log into TaskStream On the User Dashboard the page you land in after logging in select the report type using the drop down box on the right side of the line in which your program and workspace are listed Use drop down list to select report type select report Student Learning Workspace gt gt Click the Go button next to the drop down box On the next screen use the drop down box to select the workspace Student Learning Workspace When the workspace is selected addition options will become available Select the Assessment Plan Use the drop down box to select the appropriate assessment cycle for which you wish to generate the report 32 6 Filter by Outcome or Goal Set
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