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Supplier Portal Instructions Manual

1. ccccscccssscesssecesscecseeeecsaesseseeceseeecsueesesaecseseeceaeeessaecseseecseesessaeesssaesseeeessas 73 GSN alle savin savas a cote vse es eens Oe E A EE E EEE i n ia 74 Organiza 75 Address BOOK idiotas 76 Contact DIFECTONY a A a 17 Business Classifications strain e gn e RR IA ade ies 79 Products and VIS ui Aia 80 Payment and INVOICING iii e dad 81 Conclusion e aa 82 Page 3 of 83 August 18 2014 First Edition Definition of Terms 10 11 Addresses address es associated with the Supplier Examples of these are Company headquarters Company remit to address Local office etc Administrator employee of a Supplier that has been assigned the responsibility to manage and maintain the Supplier s Profile The Supplier s Profile includes information about the Supplier such as General Organization Contact Directory Addresses Business Classifications Products and Services and Payment and Invoicing Agreement a purchase order created from an executed contract between the Supplier and the Authority This is either issued as a Global Blanket Purchase Agreement or a Contract Purchase Agreement Business Classifications categories that define minority status licensure bonding capabilities etc Buyer Authority employee issuing the purchase order or Negotiation Contact Directory lists all employees that have been set up in the Supplier s Profile Employee s may or may not have assigned
2. 010 ACOUSTICAL TILE INSULATING MATERIALS AND SUPPLIES Zy Applicable amp Browse All Pro Search for Sps Code Products and x5 ARRAS Die Cancel Apply To search the list of codes by browsing click the radio button next to Browse All Products amp Services Browse All Products amp Services Click on the icon 72 Select the appropriate child code s by checking the box next to Applicable If you need to continue searching this parent code click Next 10 Once all codes are selected click Apply Supplier Administration Product amp Services Add Products and Services 010 ACOUSTICAL TILE INSULATING MATERIALS AND SUPPLIES B 4 E ELECTRICAL SUPPLY CO cancel Apply 3 digit parent e 110 V Next 10 9 Code Products and Services 05 ACOUSTICAL TILE ALL TYPES INCLUDING RECYCLED TYPES C Applicable 08 ACOUSTICAL TILE ACCESSORIES CHANNELS GRIDS MOUNTING HARDWARE RODS RUNNERS SUSPENSION BRACKETS TEES WALL ANGLES AND WIRES J Applicable 09 AQ C Applicable 11 ADHESIVES AND CEM ACAL 2 digit child J Applicable 14 ADHESIVES AND CEMENTS INSULATION C Applicable 17 ALUMINUM FON ETC J Applicable 30 BANDS CLIPS AND WIRES FOR PIPE INSULATION jJ Applicable 38 CLIPS PINS ETC FOR DUCT INSULATION Applicable 41 CORK BLOCKS BOARDS SHEETS ETC f 45 EXTERIOR INSULATION AND FINISH SYSTEMS Applicable Page 31 of 83 August 18 2014 First Edition Payment and Invoicing
3. Go Details Line Shov Under Details click on Show to see the details of the line H Show 1 To change the price simply type over the number under Price and then provide the reason for the change in the Reason field Page 39 of 83 August 18 2014 First Edition To change quantities or delivery information go to the Shipments line click on Show All then make the appropriate corrections to any of the following fields Quantity Ordered Promised Date Reason Action select Change ORACLE isupptier Portal Curtescy u30 Cancel prutabda Vern view Change nterery Export submi te el III e General Informatica Related information 000000 Secests ahs Suppe B A EELECTRICAL SUPPLY farmers co Sapa Ste TAMPA 2 Address 1307 M ALBANY AVE TAMPA fL 33607 Guyer JOHNS MARSHALL D Order Oste OF han 2014 10 13 52 Adress MILLSBOROUGH CO AVIATION AUTHORITY TAMPA ITL AIRPORT CINTRA WAREHOUSE 5 008 n WESTSHORE BLVD Tampa ft 33614 BE To Address Aires WILLSBOROUGH CO AVIATION AUTHORITY PO BOX 22287 Tampa ft 33622 fic ines jpmart datain of a hna To st a line into muigia delivery dates cick the ipit Ine icon af the desired row and then make changes TWuemJob Them Reviskon Seppleritem Descriptiva vom Qty Price Amount Delvered filed Rote to Supplier Contractor Mame Status Global Agreement Sopplier Config I Attachments Reason BALLAST AFIITA 2ITY FACS 155 I
4. isupplier Portal On Time Performance Simio Search Meta that the search is cate Insensene Due Oste a monet ane 02 Jun 2014 14 26 09 4280 5 42 30 2014 14 26 09 100 175 02 0n2014 14 26 09 200 175 02 Jun 2014 14 26 09 200 175 02 Jun 2014 14 26 09 44780 5 42 um2014 14 26 09 447105 42 30 2014 14 26 09 44700 3 Od dun 2014 14 26 08 44700 5 02 Jun 2014 14 26 08 44780 5 02 Dan 2014 14 26 08 44780 5 27 Mey 2014 09 11 00 21 May 2014 13 39 22 1 Moy 2014 1 57 44 JA 13 Mey 2014 13 57 44 3A 13 May 2014 13 57 44 3A Page 56 of 83 os Sep 200709 ae 005092007 09 38 16 30 Now 2912 11 30 29 03 Jan 2014 10 31 24 01 3 2034 00 58 24 03 34 2034 09 58 24 016 2014 09 58 24 03 90 2014 10 31 24 03 Jun 2014 10 31 24 13 30 2014 10 31 24 03 20 2014 10 31 24 03 o 2014 10 31 24 03 on 2014 10 31 24 27 Mey 2014 09 17 37 21 May 2014 13 54 01 035 26 00954 1 May 2014 14 22 12 13 May 2014 14 22 12 13 May 2024 14 22 12 i CONDUIT EMT 3 4 1 STEN MT COMPRESSION COUPLING Y STEIL EMT COMPRESSION INSULATID CONNECTOR FAX 813874 1680 BALLAST 7147807500 08 CATE CABLE 1090 ROLL BLUE PART 30024 008 41990 Parts and materials for the instalaton of the new LED hghes on the PXY slbi SEPERESEERELOIE gu RELAY 26VAC IWO amp 1 NC ARIA SAVE AQU 7 249 1028010 poca Project 6205 14 Coebrcang Conadting Ingewerieg Services Runway 5 23 Project 6205 14 Coronang Coming Engreerieg Project 6205 14 Cortar Consulting Pr
5. rani For each address click on the Payment Method list of values then click on the Notification Method to choose how you would like to be contacted when payment is made Once all selections are made click Save Payment and Invoicing O Meld all Payments Wwoice Amount Ling C feld Uemetched Pocos Payment Hold Resson Genet Company Profile Organization Address Bock Contact Deectory Search Buras Clesatcatons Note Dat the search n case menato Product amp Poymont a tonel Actress Name 9o Gear Address llame Address Detats Sebreg iQ 131 Kenidwerth Bhd Sabeing FL 33420 Uned Staten mI v lOD Laketand Poy 100 first Street Lekeland AIIIN UMOS States TAMPA 2 1307 N ALBANY AVE TAMPA FL_19407 Uated States Electron Page 81 of 83 August 18 2014 First Edition Conclusion Congratulations You have successfully navigated through the Authority s Supplier Portal and now have the knowledge necessary to interact with us in real time As you become more proficient in the System you will find it much easier to answer those daily questions e Has a purchase order been issued e What is the status of this invoice e Are all the deliverables for this purchase order completed e When was this invoice paid We encourage you to explore the information you now have access to please don t hesitate to contact us if you ever need assistance procurementhelpline tamp
6. Click in the Tax Registration Number field and enter the Company s tax identification number FEIN or SS Tax Registration Number Now you are going to be entering Contact Information This is the primary Administrator s contact information All required information is denoted by an Page 13 of 83 August 18 2014 First Edition Click in the Email field Email Enter the email address for the Company s primary Administrator into the Email field Click in the First Name field and enter information First Name Click in the Last Name field and enter information Last Name Click in the Phone Area Code field and enter information Phone Area Code Click in the Phone Number field and enter information Phone Number If your Company has extensions click in the Phone Extension field and F Phone Extension enter information Click the Submit button The System will confirm your request at this point Once your request has been approved you will receive a System generated email with your user name and temporary password From CRP3 Tampa International Airport ERP System Oracle SMTP ORACLECRP3R12 TAMPAAIRPORT COM Sent Thursday August 07 2014 10 00 01 AM To JANE WILLIAMS Subject FYI Supplier Collaboration Network Confirmation of Registration Auto forwarded by a Rule To JANE WILLIAMS Sent 07 AUG 2014 09 59 56 ID 7167465 You have been registered at Hillsborough County Aviatio
7. The employee may just be listed as a contact with no responsibilities or may be a contact that has any or all of the three responsibilities iSupplier Full Access Sourcing Supplier User amp Profile Manager To view the responsibilities granted to an individual user simply click on the pencil icon below Update 2 1 To set up a new contact click the Create button Fill in the relevant information Check the box next to the Create User Account for this Contact The checkbox next to Certification Reminders should be checked All fields with an asterisk are required Check the box next to each Responsibility the user is being provided access to REMEMBER do not click the box next to Supplier Profile amp User Manager if the user is not an Administrator We recommend only 2 users be provided this responsibility Select Responsibility 3 iSupplier Portal Full Access Sourcing Supplier Supplier Profile amp User Manager If there are Supplier or contact restrictions you are able to note these by clicking on the appropriate Modify button You will need to modify a site first log out of the System then log back in to be able to modify the contact s associated with that site Modify Sites Modify Contacts Once you have provided all necessary information click Apply The new contact will receive a System generated email with their user name and temporary password The first time they log into the Sy
8. This may be due to firewall issues internet browser issues or your system may be delivering email notifications from the Portal into your spam folder 4 How do create an invoice Creating invoices are fully explained beginning on page 46 of this manual 5 What do we do if one of our employees with access to the Portal leaves our Company The Administrator can go into that employee s Contact Directory file and inactivate the employee 6 What is my user name Your User name is the email address you provided to the Authority at the time you requested access to the Portal 7 What if my email address changes If your email address changes ask your Administrator to deactivate your current file and set up a new one with the new email address 8 How dol find out if an invoice has been paid Navigate to the Finance Tab then click on the View Invoices hyperlink Additional information is provided in the Finance Tab section of this manual Page 7 of 83 August 18 2014 First Edition 9 How long does it take to get a request approved Depending on the request please allow 24 48 hours for approval If you need further assistance please call Procurement Helpline at 813 870 8796 10 How will know when my Supplier Profile is set up The System will send you a notification that provides a hyperlink and your temporary password Log into the System via the hyperlink change your password to something that you can easily rememb
9. amp User Manager Orgorizaton sme BM E ELECTRICAL SUPPLY CO Supplier Number 5556 Tax Registration Number Alias Taxpayer 59 3241569 Parent Supper Name Country of Tax Registration Pareet Supplier Number Note that the search is case insensitve wv tae 6o W Show More Search Options Tile No results found Page 73 of 83 August 18 2014 First Edition General The General section provides basic Company information This is the best place to add attachments that pertain to your Company such as minority certificates or licenses To add an attachment click on the Add Attachment button August 18 2014 First Edition Page 74 of 83 Organization The Organization page provides additional general information about your Company The fields marked with an asterisk are required fields Supplier Profile amp User Manager AAA AO TI A caca save DUMSMmbe HQ Office Ciy amp State Lakeland Legal Suvcure _ ga Local office Cry amp state akelond x 2 r ee ere T rr S AA incorporation Year Total emp 00s Full Time Employees 20 Part Time Employees 20 Tax and Financial Information Taxpayer ID 3211500 Page 75 of 83 August 18 2014 First Edition Address Book The Address Book lists the various addresses for your Company peer Address Book Company Profile Address Details Country Update Remove Address Book takoland Pay 100 First Street Unsed
10. 00 To return to the list of Overdue Receipts click on the hyperlink at the bottom of the page ORACLE iSupplier Portal Stiporesta Overdue Recepta gt Standard Purchase Order 44717 0 Total USO 9 50 Currency sus Terms and Conditicas Payment Terme MTOO Carnes Foe RECEIVING Freight Terms PREPAY Stepping Contre Buyer 20H13 MAESHALL D Sipe As Date 12 May 2014 13 33 46 co 1 m AIRPORT CENTRAL WAREHOUSE 5008 N WISTSHORI BLVD Tampa ML 23614 Bil To Address uc MILSBOROUGN CO AVIATION AUTHORITY PO BOX 27287 Tampa Fl 23622 Stexc 43 petala ide Ak Details Details Line ta Description E pone RELAY MAC INO amp 1 NC Shipments need ny 15 May 2014 10 49 34 Page 55 of 83 August 18 2014 First Edition View On Time Performance Click on the On Time Performance hyperlink below the Shipments Tab to view all shipments that were received on time aa B EN TU On Time Performance ete that the poarch a case insettve PO Mmber DueDate Shipment umber Receipt Humber Receipt Date Mem Supper Mem Descriptiva VOM Quantity Received Way Arba mimber On this page you are able to view the Purchase Order Number the Receipt Number and the Delivery Status of a particular shipment In addition you can view the Due Date and Receipt Date The PO Number and Receipt Number are hyperlinks to the individual purchase order or receipt Click on either to view the applicable information ORACLE
11. Add to Invoice Select All Select None Select PO Number line Shipment lv 44705 1 1 If this is the incorrect PO Number you have the opportunity to remove it If it is correct click Next This is Step 1 in the process a MA Creato Invoice Purchase Ordors goes seep 1 of mont Mete that the search is Came msanstre Atreancad Search Purchase Order Number m Purchase Order Dete foyer PIWS OUST IE Advances or Financing tem Description Suppier Item humber Ordered Received Invoked VOM Unit Price Curr Ship To Coffee L L 5 BG 425 USO CENTRAL WAREHOUSE Unit Ordered Received invoiced VOM Price Curr Ship To 1 o s BAG 425 uso CINTRAL WAREHOUSE All Supplier information should populate automatically if the Remit To address is incorrect click on the magnifying glass to pull up a list of addresses Click on the Quick Select button to choose the correct address supper WAKE ELECTRICAL SUPPLY CO 50 21741569 1307 N ALBANY AVE TAMPA FL 13607 To find your iter select a fiker tem in the pulldown list and enter a value in the text held then select the Go button as bd arch By Rema To Y TAMPA 2 Go Thoms Select Select Supplier RemitTo Address Organization PO Number Line Shipment iem o BA F ELECTRICAL SUPPLY CO TAMPA2 1307 N ALBANY AVE TAMPA Fi 33607 HCAA shipping and Handing Page 58 of 83 August 18 2014 First Edition The follow
12. CO a Ab i 1 150 00 09 Jul 2014 09 49 39 Batutn to Quote 1003 REO 6002 Page 65 of 83 August 18 2014 First Edition Negotiation Number Clicking on the hyperlink under Negotiation Number will allow you to view the RFQ in its entirety as issued by the Authority ORAC LE Sourcing Negotiations Negotiabons gt RFQ 6007 Open Date 09 Jul 2024 09 38 46 Cose Date 10 Jul 2014 09 00 00 DOFFICE HCAA Ship To Address CENTRAL WAREMOUSE Foe DESTINATION RFQ Currency USD Outcome Standard Purchase Order Event Shee Ali Details Hide A petas Details Section 13 Show Speofic Requirements Additional Header Attributes Buyer A Suppler Notes and Attachments Note to Suppliers All questions must be in writing and sent to crewis tampaairport com prior to 5 00 p m Wednesday July 9 2014 Type Description Category Last Updated By Retuen to Negobanons ORACLE sourcing Negotiations Negotiations gt Quote 1003 RFO 6007 gt Quote History RFQ 6002 Tite Bandadis Supplier B amp E ELECTRICAL SUPPLY CO Bevan to Quote 1002 8 Q 002 Unread Messages Stetus Closed Quote Total USD Time of Quote 1 150 00 09 2014 09 49 59 All messages communicated through the Online Discussion action are available under Unread Messages Page 66 of 83 August 18 2014 First Edition Your Company s Open Invitations This section shows those Negotiations that your Co
13. First Edition Orders Tab On the Orders tab you will have access to the following Purchase Orders this page shows all purchase orders that have been issued to your Company e To filter POs click on the View List of Values then click Go View I Ir 0T Ez v Go e Click on the PO Number to view an individual PO Rev will reflect how many times PO Number Rev the PO has been revised 9 Agreements this page lists all Agreements created There are two types e Global Blanket Purchase Agreement this is a purchase order created from an Authority executed Agreement that is for a specific item at a specific price these are repetitious purchases made on a regular basis e Contract Purchase Agreement this is a purchase order created from an Authority executed Agreement that is for a set dollar amount with different items at established prices PO Hurl 44702 Currency Amount Agreed Amount Released Effective from Date Effective To Date Status uso 0 Dec 20 10 000 00 0 0 3 3 3 14 4 Purchase History this page allows you to search for specific POs in order to view the history of all changes made to the specific PO PO Humber Rev Operating Unit Description Buyer Creation Date Revised Date Currency Total Ship To Location Compare tu Original PO Compare to Previves PO Show all PO Changes 45 Z HAA CRI 24330 STOCK JENOGICESOM HHONDA 19 Nov 2010 10 13 45 20 Dec 2010 13 36 05 uso Z9 10 CENTRAL WAREHOUSE A a A W
14. INTERNATIONAL AIRPORT Ane ATIRA Airport Concessions ampa Redevelopment Program TPAcrp eos Click on the Existing Members button this will automatically take you to Oracle the Authority s ERP software platform which is where the registration process begins contact tpa_ search AIRPORT BUSINESS Over the last 35 years Tampa International Airport has strived to become the world class facility we know today and it has grown to become one of the preeminent airports in the world To remain a leader in the aviation industry Tampa International Airport continues to improve the Airports Home infrastructure About TPA Flight Information Procurement Department Supplier Registration Maps amp Directions The Procurement Department is responsible for procuring goods and services for Tampa International Parking Information Airport and for Peter O Knight Plant City and Tampa Executive General Aviation Airports Visit the Procurement Department webpages for detailed information regarding solicitation opportunities supplier Ground Transportation information and the disposition of surplus equipment Shops amp Restaurants Procurement Department Supplier Directory Page 23 of 83 August 18 2014 First Edition Submit your request to procurement TampaAirport com requesting access to the Supplier Portal A System generated email will provide your user id and temporary password Click on the link in the email then provid
15. Next 10 Once all codes are selected click Apply Supplier Administration Product amp Services Add Products and Services 010 ACOUSTICAL TILE INSULATING MATERIALS AND SUPPLIES B 4 E ELECTRICAL SUPPLY CO cancel Apply 3 digit parent e 110 V Next 10 9 Code Products and Services 05 ACOUSTICAL TILE ALL TYPES INCLUDING RECYCLED TYPES C Applicable 08 ACOUSTICAL TILE ACCESSORIES CHANNELS GRIDS MOUNTING HARDWARE RODS RUNNERS SUSPENSION BRACKETS TEES WALL ANGLES AND WIRES J Applicable 09 AQ C Applicable 11 ADHESIVES AND CEM ACAL 2 digit child J Applicable 14 ADHESIVES AND CEMENTS INSULATION C Applicable 17 ALUMINUM FON ETC J Applicable 30 BANDS CLIPS AND WIRES FOR PIPE INSULATION jJ Applicable 38 CLIPS PINS ETC FOR DUCT INSULATION Applicable 41 CORK BLOCKS BOARDS SHEETS ETC f 45 EXTERIOR INSULATION AND FINISH SYSTEMS Applicable Page 21 of 83 August 18 2014 First Edition Payment and Invoicing The Payment and Invoicing section will allow you to select payment method s by address site It also allows you to set up the method of notification when a payment has been made ORACLE For each address click on the Payment Method list of values then click on the Notification Method to choose how you would like to be contacted when payment is made Once all selections are made click Save You have now completed set up of your Supplier Profile in the Portal All changes to the Sup
16. Number y Ure fasereton zem Type Description Promised Dato RFQ Banceids 01 Ag 2014 13 44 32 Page 71 of 83 August 18 2014 First Edition A Purchase Order will be issued at the conclusion of the Negotiation A copy will be available in iSupplier Portal Full Access under Orders at a Glance ppe Full tist fi PO Number Description Order Date Personalize 10 Jul 2014 06 43 20 34186 ASE ASF INVENTORY M 08 Jul 2014 14 42 37 BE isupplier Portal Full Access 33890 ASC ASE ASF INV M 08 Jul 2014 14 42 33 B 1 Project No 8110 14 TAXIWAY J ANO BRIDGE Req 33786 ZAFFARESE SHERYL 08 Jui 2014 14 08 13 Home Page Test 08 Jul 2014 12 09 28 Page 72 of 83 August 18 2014 First Edition Supplier Profile amp User Manager The Supplier Profile amp User Manager is the administrative arm of the Supplier Portal Only Administrators have access to this as it enables the Administrative to make changes to the Supplier Profile You should identify one Administrator and one back up Click on Supplier Profile amp User Manager then Supplier Details to access this section ORACLE E Business Suite Oracle Applications Home Page ManMenu J B B isupplier Portal Full Access Gl Home Page 3 C3 Sourcing Supplier E L3 Sourcing Sourcing Home Page E workist O U supplier Profile amp User Manager El Supplier Details This is what the Supplier Administration page looks like i ORACLE A
17. Sum CO 8 amp ELECTRICAL SUP Y Co BRE ELECTRICAL SURLY CO Due Date OS dur 2014 11902014 OF Map 2014 May 2014 August 18 2014 First Edition On the Update Deliverable page the Description field will provide the specific information or documentation being requested Description please provide Insurance Click the Add Attachment box and provide the information requested This can be a file a web address or text Once you have uploaded the information click Apply Attachment Summary Information 0000000000000 Title Description Category External Click on the Status List of Values and change the option to Submitted Click Apply Status Submitted vv Page 52 of 83 August 18 2014 First Edition Shipments Tab The Shipments Tab will provide information regarding the goods or services provided by your Company to the Authority In this section of the Portal you are able to view current receipts returns overdue receipts and your Company s on time performance View Receipts To view a list of all receipts click on the Receipts hyperlink below the Shipments Tab then click the Go button ORACLE supplier Portat Organization 11 90 2012 10 23 40 HOMA FIFO INV ORG IN1 29 Dec 2011 15 23 45 HAA FIFO INV ORG IN1 210062011 13 99 14 HCA FIFO INV ORG IN1 15 Dec 2011 07 09 22 NCAA FIFO INV ORG 21 06 Dec 2011 13 99 33 NCAA FIFO INV ORG I1 10 Nov 2011 10 21 05 HCAA FIFO INV ORG I
18. The Payment and Invoicing section will allow you to select payment method s by address site It also allows you to set up the method of notification when a payment has been made ORACLE For each address click on the Payment Method list of values then click on the Notification Method to choose how you would like to be contacted when payment is made Once all selections are made click Save You have now completed set up of your Supplier Profile in the Portal All changes to the Supplier Profile require Authority approval please allow 24 48 hours for the approval process to be completed The System will not allow any additional changes to any record s with pending changes within your Profile until the preceding change has been approved or rejected by Authority staff Page 32 of 83 August 18 2014 First Edition iSupplier Portal Full Access Once the Company has completed set up of the Supplier Profile user s will have access to Company records via iSupplier Portal Full Access This is known as a responsibility as it grants the user the ability to view and manage a multitude of information concerning interactions between the Company and the Authority On the Oracle Applications Home Page a list of your responsibility ies appear s in the Main Menu a a I E Business Suite Enterprise Search All Go Search Results Display Preference Standard pi p Oracle Applications Home Page MA Personalize Full L
19. Worklist Full List EJ CJ supplier Portal Full Access From E Type Subject Sent Due Sl Home page There are no notifications in this view E E E sourcing Supplier TIP Vacation Rules Redirect or auto respond to notifications E BA supplier Profile amp User Manager Y TIP Worklist Access Specify which users can view and act upon your notifications supplier Profile amp User Manager Click on Supplier Profile amp User Manager to access your Supplier Profile This takes you to the Supplier Administration page which is where Company information is stored Crgariretos lame E A F ELECTRICAL SEDO Y CO Supple Muriser 3556 Am Parent oppor lama Perera Suppher merber Mate tat the search is case namaste rue DAA Ose Add Attachment Te No tesis found Page 25 of 83 August 18 2014 First Edition General The General section provides basic Company information This is the best place to add attachments that pertain to your Company such as minority certificates or licenses To add an attachment click on the Add Attachment button August 18 2014 First Edition Page 26 of 83 Organization The Organization page provides additional general information about your Company The fields marked with an asterisk are required fields Supplier Profile amp User Manager AAA AO TI A caca save DUMSMmbe HQ Office Ciy amp State Lakeland Legal Suvcur
20. automatically take you to Oracle the Authority s ERP software platform which is where you begin the registration process AIRPORT BUSINESS Over the last 35 years Tampa International Airport has strived to become the world class facility we know today and it has grown to become one of the preeminent airports in the world To remain a leader in the aviation industry Tampa International Airport continues to improve the Airports Home infrastructure About TPA Flight Information Procurement Deparment Supplier Registration Maps amp Directions The Procurement Department is responsible for procuring goods and services for Tampa International Parking Information Airport and for Peter O Knight Plant City and Tampa Executive General Aviation Airports Visit the Procurement Department webpages for detailed information regarding solicitation opportunities supplier Ground Transportation information and the disposition of surplus equipment Shops amp Restaurants Procurement Department Page 9 of 83 August 18 2014 First Edition The first action you will be required to take is to provide contact information for the Administrator of your Company The Administrator is the staff member responsible for your Company s Profile After clicking the New Members button the Respond to Invitation page appears aD Nal M ae Company Name RAINBOW ART AND DESIGN My Profile Click in the Email Address field Provide th
21. they are current and accurate Lost Certified 14 Jul 2014 Ey Abby Rewis TIP Please Select All Values That Apply to Your Organization Date format example 14 Jul 2014 Classification Applicable Expiration Date Minority Owned v NATIVE AMERICAN 75 FMSDC 31 Dec 2020 PERF Pay Business Bonding Copacity Limit Enter Dollar Value D Prime amp Sub Contractor Prime Contractor Only Small Business State of Florida License z i State of Flond 31 Dec 2020 Sub Contractor Only UCF ACDBE Certification In Florida UCP ACDBE Certification Outside Florida UCP DBE Certification In Florida UCF D E Certification Outside Florida 40000000009 W MBE Certification Page 30 of 83 August 18 2014 First Edition Products and Services The Products and Services section provides you specific codes that indicate the good s and or service s that you will be providing to the Authority The code numbers have a three digit parent code which identifies the group The two digit child code which is found after the hyphen actually identifies a particular good or service The Authority asks that you do NOT select a three digit parent code always click on the icon under View Sub Categories to pull up the list of two digit child codes ORACLE Suppher Admmnistrabon Product amp Serwo Add Products and Services B amp E ELECTRICAL SUPPLY CO Apply View Sub Categories Applicable Applicable
22. to a purchase order ORACLE isupptier Portal Standard Purchase Order 44796 1 Total USD 631 25 Order Information ws 631 25 ie BR ELECTRICAL sumy to susp Ste TAMPA 2 Has 1007 N ALBANY A TAMPA Ht 11607 rw ves MARL ship To Adres Cr er Oa Kur 10 13 52 Assem HRLSSOKOVON CO AVIATION AUTHORITY TAMPA BT AIRPORT CINTRAL WARI NOUSE 5008 N WESTSHORI MVO Tampa t Dota soe WhiSSOROUGA CO AVIATION aumonnv PO BOX 22287 Tampa A 33622 Click on the purchase order number to be cancelled under PO Number This is a link to PO Number 44789 the purchase order From the Actions List of Values select Request Cancellation Click Go Actions RAM y Go To cancel the entire PO click on Cancel Entire Order Cancel Entire Order Reason for Cancellation Provide a Reason for Cancellation To cancel an individual line click on Show under Details to see the details of the line Details Line E Show 1 Page 41 of 83 August 18 2014 First Edition When cancelling a PO you will need to provide the reason for the cancellation in the Reason field ORACLE isuppiier Porta Request Cancellation for Blanket Purchase Agreement 44789 0 Total USO 10 000 00 Cortencys usb Fetal 10 000 00 Suppher B amp E ELECTRICAL SUPPLY CO FOS RECEIVING fregit Tes PREPAY Supping Contre Ship To Address Aires MILLSBOROUGM CO AVIATION AUTHORITY TAMPA INTL AIRPORT CHNTRAL WARIMOUSI 500
23. 3 Due vate Prom S n 3 t IPD arameo 12342 v car Invoice Date Type Currency Amount Due Status On Hold Payment Status Remit to Supplier Remit to Supplier Site Bue Date Payment PO Number Receipt Discount Date Available Discount Attachments export The list allows you to look at the following An individual invoice Invoice Due Date Payment check number PO Number The page also provides the date the invoice was submitted the status of the invoice and the payment status ORACLE iSupplier Portal 9 Previous 125 1v Hea 25 Currency Amount vets Payment status Jenae Number Receipt Discount Date Avallable Discount Attachments 140 00 140 TETTE A T 2 585 00 2 985 00 In Process Not Paid f 1 n 19L50 191 50 Approved 446 25 0 00 Approved 1 075 00 0 00 Approved 01 May 2014 387 00 0 00 Approved 20 Apr 2014 2 24 Apr 2014 y 21Apr 2014 2205 21 Apr 2014 2972 LIApr 2014 09 Apr 2014 237 07 Apr 2014 1303 28 Mar 2014 M 27 Mar 2014 1349 25 Mar 2014 44 13 Mar 2014 06 Mar 2014 06 Mar 2014 00 00 0 00 Approved 3372 50 0 00 Approved 162 00 0 00 Approved 302 50 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved 0 00 Approved uso uso uso uso uso uso uso uso uso uso uso vso uso uso uso uso uso uso uso uso uso uso uso uso Uti 04 Feb 2014 Page 61 of 8
24. 3 August 18 2014 First Edition View Payments To view the status of a payment click on the View Invoices hyperlink under the Finance Tab You can search by any of the fields listed or simply click Go to view a list of all payments ORACLE iSupplier Portal View Payments Simple Search Note that the search is case Insensitive You are able to view an individual Payment the Invoice associated with that Payment and the PO Number created for the good s or services s associated with the Payment Page 62 of 83 August 18 2014 First Edition The Payment Date and Amount are provided via this page as well ORACL isupplier Portal Note that the search i5 case insensitive B amp E ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO E amp E ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO 88 E ELECTRICAL SUPPLY CO BA ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO B E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO E AE ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO 8 amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO 8 amp ELECTRICAL SUPPLY CO B amp E ELECTRICAL SUPPLY CO 8 amp ELECTRI
25. 796 Supplier Portal Administration Navigation Registration e Christina Hostetler 813 676 4367 e Kathleen Fisher 813 870 8732 Products and Services Sourcing e Chris Rewis 813 870 8768 e Tim Shoby 813 870 8730 Page 1 of 83 August 18 2014 First Edition Table of Contents Introduction to Supplier Port al cexcacescvasescsceacecccensuesedcedacdccsevaeoadecwaaededudeaceduedaniedevauoscsdvagedccunshoaedsegeatscvvacts 1 Definition OF Terms reiten aeter veter a 4 Frequently Asked I ne T 7 New SuppliGrs ctr EUER eie pp 9 CGO IGN A ERREUR LI ET 16 Ier EPI E 17 Address BOOK eite pce rei ita 18 Senece 19 Business ClassificatiONS tse terea o eterna ERAN E e RR ERE ERE YER a eR REY REY ene atascada 20 Products and Services eunte eter tees ert aae rete ha adesto ctt nita toin caida 21 Paymentand Invalid Briana aia nee Ue eaaet 22 Ejseizce M 23 General xit etum eite de eio eidem isnt eteieci uec mites 26 Organization ueram een MEE E DE 27 Address BOOK e CE 28 Contact Directory EM 29 Business Classifications cima ide 30 Products and SELVICES eiii 31 Payment and INVOICING consta lara asada alan asia axati a alias De EUR TR atacaba alaba du vie Ra 32 iS
26. 8 N WESTSHORE REVO Tampa Ft 33614 B To Address Address WILLSBOROUGN CO AVIATION AUTHORITY PO BOX 22287 Tampa A 33622 TIP Cick on the Show ink to view price bresk detts of a tine Stew Al the AB irse 1 25 of 29 1 nts 3 aiid 1 GO00S 445 0600022 firinne DREL HIGH SPEED STER 1 4 LETTER E Ho E Open Detads Line Type Hem Job Them Revision Suppleritem Description oM Qty Price Amount Dedwered Bed tote to Supper Contractor Name Status Gobal Agreement Supper Config ID rT am Y Page 42 of 83 August 18 2014 First Edition Agreements As explained earlier in this manual Agreements are purchase orders that have been created because your Company has entered into a contract with the Authority There are two types of Agreements e Global Blanket Purchase Agreement this is a purchase order created from an Authority executed Agreement that is for a specific item at a specific price these are repetitious purchases made on a regular basis e Contract Purchase Agreement this is a purchase order created from an Authority executed Agreement that is for a set dollar amount with different items at established prices These are regular purchases that will vary from purchase to purchase Just as with a standard purchase order you are able to request changes or request cancellation of an Agreement Refer to those sections if you need to request a change or a cancellation Under the Orders Tab click on Agreements to see all Agr
27. BE Certification In Florida UCP ACDBE Certification Outside Florida UCP DBE Certification In Florida UCF D E Certification Outside Florida 40000000009 W MBE Certification Page 20 of 83 August 18 2014 First Edition Products and Services The Products and Services section provides you specific codes that indicate the good s and or service s that you will be providing to the Authority The code numbers have a three digit parent code which identifies the group The two digit child code which is found after the hyphen actually identifies a particular good or service The Authority asks that you do NOT select a three digit parent code always click on the icon under View Sub Categories to pull up the list of two digit child codes ORACLE Suppher Admmnistrabon Product amp Serwo Add Products and Services B amp E ELECTRICAL SUPPLY CO Apply View Sub Categories Applicable Applicable 010 ACOUSTICAL TILE INSULATING MATERIALS AND SUPPLIES Zy Applicable amp Browse All Pro Search for Sps Code Products and x5 ARRAS Die Cancel Apply To search the list of codes by browsing click the radio button next to Browse All Products amp Services Browse All Products amp Services Click on the icon 72 Select the appropriate child code s by checking the box next to Applicable If you need to continue searching this parent code click
28. CAL SUPPLY CO Eon sam 44543 Mulygie Multiple Mutuphe 41187 43215 Mulbpie Mumple Mule luis 23595 12185 43233 Mukipe Mulocle meeuri 25 V Mar 25 A Page 63 of 83 August 18 2014 First Edition Sourcing Supplier Sourcing Supplier is the electronic bidding module in Oracle This responsibility allows you to respond to electronic Requests for Quotes RFQ or Negotiations To access RFQs click on Sourcing Supplier on the Oracle Applications Home Page then on Sourcing finally on Sourcing Home Page Oracle Applications Home Page S LJ isupplier Portal Full Access EJ LJ Sourcing Supplier B E Sourcing E Sourcing Home Page ES workist E Supplier Profile amp User Manager Here is what you will see ORACLE Sourcing Search Open Negotiations Title V so Welcome Abby Rewis Response Status Supplier Site Active Active Active Resubmission Required e Drafts e Active e Deliverables e Disqualified e Personal Information e Awarded Rejected Page 64 of 83 Title Leaf Blowing Services Bandaids Bottled Water Coffee and Danish August 18 2014 First Edition Active and Draft Responses A list of all of your Company s active Negotiation responses are provided Press Full List to view all your company s responses Response Status iati Title Leaf Blowing Services Active Bandaid
29. Feeight Terms PREPAY Shipping Contret Sip To Address Ad ress MILLSBOROUGH CO AVIATION AUTHORITY TAMPA WTL AIRPORT CENTRAL WAREHOUSE 5008 N WISTSHORI MVD Tampa fl 33614 Page 44 of 83 August 18 2014 First Edition This is what you will see ps PA 101 44698 0 US pdf Adobe Acrobat Window Help E e 4 e e v i D 1 IR Y H 793 ES Tools Comment Share Jr International rport B 8 E ELECTRICAL SUPPLY CO 1307 N ALBANY AVE TAMPA FL 33607 Notes All prices and amounts on this order are expressed in USD APPROVED BY Edward Haines Director of Procurement The Hillsborough County Aviation Authority Authority is exempt from Federal on Transportation charges and any Federal Excise Tax If you are to prepay charges do not pay tar The Authority will not reimburse you for the tares paid Federa ID No 59 6001253 Click on Return to Blanket Agreement then Return to Orders Agreements to return to the list of Agreements Both links are found on the bottom left side of your screen This will be true for Contract Purchase Agreements as well Page 45 of 83 August 18 2014 First Edition Purchase History To view the history of a purchase order click on the Orders Tab then on the Purchase History link You can type in the purchase order number in the PO Number field then click Go if you want to view a particular PO or simply click Go to pull up all
30. In the Actions List of Values make sure it says Acknowledge Participation Click Go Actions Acknowledge Participation Vv Go If you are going to respond check the Yes radio button if not click the No radio button and provide a Note to Buyer Click Apply Change the Action List of Values to Create Quote Click Go Actions co Header Page e al E 7 Negotiations Negotitions gt RFQ 8001 2 gt Create Quote 4002 RFQ 8001 2 View RFQ Quote By Spreadsheet Save Draft Continue Time Left 00 12 05 b s Cose Date 11 Jul 2014 14 00 00 Supplier B amp E ELECTRICAL SUPPLY CO Quote Valid Unt 31342004 O REQ Currency USD entres Nene 4 Quote Currency BED Reference Number 1234 Price Precsson 2 decimals maximum Note to Buyer Expand AR Cotaper Al 9 Focus Title 3 Reqarernants General Supplier must be registered with the State of Florida Supplior must bo registered with tha Authority Supplier must not appear on the State of Florida Convicted Vendor List O Spedfic Requirements Supplier must be able to provide Minion bandaids multiple sizes trom 1 2 x 3 through J x S Bandaids should ba provided in one box labeled as assorted sizes Indicates deliverable is overdue X Indicates responsible party failed to perform the deliver able Delvorable Mamo No Deliverables found Page 68 of 83 August 18 2014 First Edition Lines Page There are questions that need to be a
31. Jul 2014 Minority Type 300 10 8 OO NATIVE AMERICAN Certifying Agency FMSDC Cela Cancel save Expiration Date 31 Dec 2020 State of Florid 31 Dec 2020 amp 400000090009 W MBE Certification August 18 2014 First Edition Products and Services The Products and Services section provides specific codes that indicate the good s and or service s that you will be providing to the Authority ORACLE Date Added Approval Status View Sub Category Approved Approved SUPPLIES RUBBER INSULATION SUPPLIES MINERAL WOOL BLANKETS SLOCKS BOARDS Approved SANDPAPER ETC Approved Approved 010 76 ACOUSTICAL TRE SULATING MATERIALS AND SUPPLIES PAPER TYPE INSULATION MATERIAL CELLULOSE ETC Products and Services codes are based upon the NIGP Living Code for additional information visit www nigp com The code numbers have a three digit parent code which identifies the group The two digit child code which is found after the hyphen actually identifies a particular good or service The Authority asks that you do NOT select a three digit parent code always click on the icon under View Sub Categories to pull up the list of two digit child codes ORACLC cancel ov View Sub Categories Applicable e C Applicable in applicable Cancel Apply To search the list of codes by browsing click the radio b
32. N1 14 Nov 2011 07 15 24 HCAA FIFO IV ORG I1 09 ov 2011 15 02 15 HCAA FIFO INV ORG I1 07 Nov 2011 15 24 42 NCAA FIFO INV ORG IN1 20 Oct 2032 15 14 26 NCAA FIO INV ORG I1 Creation Date 11 Jan 2012 10 13 40 29 Dec 2012 15 23 45 21 Dec2011 13 59 14 15002013 07 09 22 06 Dec 2011 13 39 55 18 Nov 2011 10 21 05 14 Now 2011 07 15 24 09 Nov 2011 15 02 15 07 Nov2011 15 24 42 20 00 2011 15 14 26 Here is an individual receipt Returns Overdue Receipts On Time Performance Shipments Receipts gt Receipt 9976 Creation Vete 11 Jan 2012 10 13 40 Padeng Slip Organization HCAA FIFO INV ORG IN1 Coetbinars Supplier amp amp F ELECTRICAL SUPPLY CO Woyeill Airbill Supplier Site TAMPA 2 Freight Carrier Shipment Number Bill of Lading Shipment Date Attachments Mone Receipt Transactions Receipt Date Promised Date Need By Date Performance PO Number Line Shipment Item Job Description VOM Ordered Returned Nat Received Detects Location 41 Jan 2012 10 13 01 09 Jan 2012 00 00 00 On Time 31738 4 280 24 00065 WIRE 12 THHN STRND WHITE FOOT 1000 1000 CENT 11 30 2012 10 13 01 09 Jan 2012 00 00 00 On Time nas 1 11 30 2012 10 13 01 09 Jan 2012 00 00 00 On Time 39 2 3 1 1 280 24 00056 WIRE 10 TH IN STRNO GREEN FOOT 1000 1 280 24 00057 WIRE 10 THN STRND ORANGE FOOT 1000 1 11 Jon 2012 10 13 01 09 Jan 2012 00 00 00 On Time 280 24 00076 WIRE 10 TIMIN STRND BROWN FOOT Return to Shipmtetz Recsints To return to the Rec
33. Oct 2009 09 47 36 COVERPLATE DOUBLE DUPLEX RECEFTICAL STEEL CITY 85 6 16 00 2009 13 47 16 08 Oct 2009 09 47 36 CONNECTOR BOX THINWALL 1 7 STEEL COMP EFCOR 750 18 01 2009 13 47 16 08 01 2009 09 47 36 CONMECTOR BOX THINWALL 3 4 STIEL COMP FCOR 751 68 00 2009 13 47 16 08 Oct 2009 09 47 36 BOX 4 Q 1 2 amp X4 XO 52151 1 2 3 4 STE CITY 68 00 2009 13 47 16 free 120 V twee 10 a MA Receipte gt panees Overtive Meceipts On Time Purfeemancr Shementis Returns gt Receipt POMumber lina Shipment Oescription vou Ordered Met Received Recnipt Date 147 2929 og STRAP Y IMT EACH wo uas CIT PAL PECEMING R 15 499 2012 14 35 19 Click on the hyperlink at the bottom of the page to return to the Returns page View Overdue Receipts Overdue Receipts are those shipments that were not delivered on time To view of list of Overdue Receipts click on the Overdue Receipts hyperlink below the Shipments Tab Click Go to get a list Page 54 of 83 August 18 2014 First Edition Click on the PO Number to view an individual shipment that was not received on time ORACLE isuogier Port 42302011 1125 00 2 dw 201 142800 dixe 2018 625 09 42091014 14 25 09 a 1429 09 42202014 1425 C8 DN AS reject 6295 14 Contmang Cerda Urgecera Services tangos Talares 23 May 2914 15700 The illustration below reflects the Order Date 12 May 2014 the Need By Date 15 May 2014 and the Received amount 0
34. States E a Contact Lakeland FL 33333 Directory TAMPA 2 1307 N ALBANY AVE Untod States 7 Business TAMPA FL 33607 Classfcatons Product amp Sendces Payment amp Trwoicing The Address Name should be the City of the address To make a specific identification of the address add a hyphen and the descriptive word i e Payment to the end of the address name All fields with an asterisk are required Click Apply Select the option s that apply to this address Purchasing Address Payment Address O Purchasing Address C Payment Address RFQ Only Address RFQ Only Address Suppher Name B amp E ELECTRICAL SUPPLY CO Suppher Number 5356 Greta Name Phone Area Code 863 6 Eta de te Phone Humber 999 1111 funtessttes 8 IA parse addcess une 1 fini Kenworth Ged SAA Address Line 2 Emas Address Line 3 SUPOLIEK ADDRESS EMAIL Tiy Address Ling 4 S Purchasing Ad ress ChyfTown Locality Sebring Ci Payment Address Ses T 1 CIRFQ Only Address State Regon A Provinc Postal Code 33070 Note Note teca ary chen da 4 aim aix ex Cancel save Page 76 of 83 August 18 2014 First Edition Contact Directory The Contact Directory lists Company employees with access to the Portal This section provides a list of your employee s that have access to the Supplier Portal The employee may just be listed as a contact with no responsibilities or may be a contact that has any or all of t
35. Tampa va International vus Airport This manual provides information necessary to become a registered Supplier with the Hillsborough County Aviation Authority Procurement Department Supplier Portal Instruction Manual Introduction to Supplier Portal Hillsborough County Aviation Authority Authority has transitioned to an internet based Procure to Pay environment via Oracle an Enterprise Resource Planning ERP software package All Suppliers doing business with the Authority must register via the Supplier Portal Portal The Portal allows the Supplier to gain instant visibility to standard purchase orders blanket purchase agreements contract purchase agreements blanket releases receipts invoices payments and other administrative information This allows for an increased level of communication between suppliers and the Authority thereby ensuring success for everyone While navigation and access to data is intended to be easy within the Portal questions on how to access certain data and screens may arise This training manual was created to provide our Suppliers with general instructions about how the Portal works and how to navigate the various pages By reading and following the step by step instructions the Supplier will be better prepared to accomplish commonly used tasks The following Authority personnel are available for assistance should it be necessary General Inquiries e Procurement Helpline 813 870 8
36. aairport com or 813 870 8796 Bon Voyage Page 82 of 83 August 18 2014 First Edition
37. ager If there are Supplier or contact restrictions you are able to note these by clicking on the appropriate Modify button You will need to modify a site first log out of the System then log back in to be able to modify the contact s associated with that site Modify Sites Modify Contacts Once you have provided all necessary information click Apply The new contact will receive a System generated email with their user name and temporary password The first time they log into the System they will be required to change their password If you inactivate any of your contacts they will be listed under Contact Directory Inactive Contacts No results found Page 29 of 83 August 18 2014 First Edition Business Classifications The Business Classifications section provides the Authority with important information concerning licensure bonding capabilities minority status and whether you are a prime Supplier a sub or both This information aids us in meeting our diversity requirements as well as being able to continue to assist the minority community in business opportunities with the Authority Generally this information will be completed during the initial set up of your Profile Updates to all relevant certifications are to be made here annually Copies of the certificates can be scanned and uploaded to the General page Dusiness Classifications re 71 certify that 1 have reviewed the classification below and
38. an forward this invitation to a colleague in order that they can complete the registration process Thank you Click on the link to open the Hillsborough County Aviation Authority Prospective Supplier Registration window ORACLE iSupplier Portal m Basic Information Company Details Prospective Supplier Registration Indicates required field Blank label for instruction text At least one tax id is required to be able to complete the registration request Company Name Tax Country ya Where provided the tax country wil be used to validate the format of the Tax Registration Number and or Taxpayer ID Tax Registration Number Taxpayer ID DUNS Number M mm Blank label for instruction text Ema CS First Name y 41 Last Name Phone Area Code Phone Number ee Phone Extension SS Page 11 of 83 August 18 2014 First Edition Click in the Company Name field Enter the Company s registered legal name as registered with the State of Florida into the Company Name field Company Name 2 Click in the Tax Country field NN Click the Tax Country magnifying glass button This will open a new window a Search aed Select Tax Country To fied your tem select a Mer tam in the pulldown ist and enter a value in De text eid then select the Co button Search By Courtry Name gt 60 Wo search conducted Click in the Search By field Go Ent
39. bility ies within the Supplier Portal 29 Vacation Rules located on the Oracle Applications Home Page this action allows a user to temporarily transfer their Portal rights to another user within the Company 30 Work Confirmation Supplier generated record that provides current work information for construction projects Supplier progress invoices are created from Work Confirmations 31 Worklist Access located on the Oracle Applications Home Page this action allows a user to temporarily grant access to their notifications to another user within the Company Page 6 of 83 August 18 2014 First Edition Frequently Asked Questions 1 don t remember my password can you reset it Yes Ask your Company Administrator to check the box in your Contact Directory file that says Reset Password Once it has been reset by the System you will receive a System generated email with your new temporary password You will be required to change it when you log into the System for the first time after reset 2 Our Administrator is out of town and we need to make changes to our Company Profile can you help me Yes The Authority is suggesting that each Company identify two Administrators one that handles the day to day operations and one that is a backup If neither is available call or email Procurement Helpline 813 870 8796 or procurementhelpline tampaairport com 3 Why can t log into the System Contact your Company s IT Department
40. centage only Page 50 of 83 August 18 2014 First Edition Manage Deliverables Deliverables are items that you as the Supplier are required to provide Generally these are such things as insurance certificates Material Safety Data Sheets or other forms of documentation to complete the terms of the purchase order Deliverables can be found either directly from the Deliverables link on the Orders Tab or through the Actions List of Values on an individual purchase order Here is an example of a list of deliverables ORACLE isupptier Portal LB pates debrerabre n overdue X n cotes responsible party faded to perform the Gelverabie Debye adio Name Delrvorable Type Document Type Contractus Standard Purchase Order Contracta Blanket Purcate Agreement Contractual Standard Purchone Order Contractual Standard Purchase Order Party Ramo V amp E ELECTRICAL SUPPLY CO B ML ELECTRICAL SUPPLY CO BRC ELECTRICAL Sum CO BAT ELECTRICAL SUPPLY CO Due Date SEO 1132014 OP Map 2014 May 2014 To respond to a deliverables request from this page click on the pencil icon below Update on the line for the deliverable you are responding to ORACLE isuppiier Portal Debivorablo Type Document type Contractus Standard Purchase Order Contractual Blanket Purchase Agreement Contractual Standard Purchese Order Contractus Standard Purchase Order Page 51 of 83 Party 8 amp ELECTRICAL SULY CO BA E LUCTRICAL
41. d States E a Contat Lakeland FL 33333 Directory TAMPA 2 1307 N ALBANY AVE Untod States g 7 Business TAMPA FL 33607 Classfcatons Product amp Sendces Payment amp Trwoicing The Address Name should be the City of the address To make a specific identification of the address add a hyphen and the descriptive word i e Payment to the end of the address name All fields with an asterisk are required Click Apply Select the option s that apply to this address C Purchasing Address Purchasing Address Payment Address RFQ Only Address Suppber Admristracon Address Book gt Create Address Indicates required feid C Payment Address RFQ Only Address Cend save Supplier Name B amp E ELECTRICAL SUPPLY CO Supplier Number 5356 A rens Name Sebang HO Phone Ares Code 863 Lara Land Ofte Oman Previa x Phone Number 999 1111 c Fax Area Code Country United States v E Na m Adress tine 1 111 kendworth Biv A AS Mu Address Line 2 Email Address Address Line 3 SUPVLIEK ADDRESS EMAIL Iv Address Line 4 ED Purchasing Adres Cly Town Locality Sebring C Payment Address County RF Only Address State Region A Province Postal Code 33870 Note Note va ay rara uk ad reo to buyer ab Cancel Save Page 18 of 83 August 18 2014 First Edition Contact Directory This section provides a list of your employee s that have access to the Supplier Portal
42. e _ ga Local office Cry amp state akelond x 2 r ee ere T rr S AA incorporation Year Total emp 00s Full Time Employees 20 Part Time Employees 20 Tax and Financial Information Taxpayer ID 3211500 Page 27 of 83 August 18 2014 First Edition Address Book The Address Book lists the various addresses for your Company ORACLE peer Address Book Company Profile Address Details Country Update Remove Address Book takoland Pay 100 First Street Unsed States E a Contat Lakeland FL 33333 Directory TAMPA 2 1307 N ALBANY AVE Untod States g 7 Business TAMPA FL 33607 Classfcatons Product amp Sendces Payment amp Trwoicing The Address Name should be the City of the address To make a specific identification of the address add a hyphen and the descriptive word i e Payment to the end of the address name All fields with an asterisk are required Click Apply Select the option s that apply to this address C Purchasing Address Purchasing Address Payment Address RFQ Only Address Suppber Admristracon Address Book gt Create Address Indicates required feid C Payment Address RFQ Only Address Cend save Supplier Name B amp E ELECTRICAL SUPPLY CO Supplier Number 5356 A rens Name Sebang HO Phone Ares Code 863 Lara Land Ofte Oman Previa x Phone Number 999 1111 c Fax Area Code Country United States v E Na m Adress
43. e email address for the primary Administrator The Authority recommends two Administrators register the primary Administrator in this initial process Fill in the rest of the required fields The required fields are denoted by an asterisk 2 ra Click Submit to finalize your Company s request for invitation into the Supplier 3 Profile Once you have submitted this information the System will generate a confirmation message on the page and will send the request to the Authority Once we have approved your request the Administrator will receive an email with a link to the Prospective Supplier Registration page which is where the rest of your Company s Profile information will be entered Page 10 of 83 August 18 2014 First Edition From CRP3 Tampa International Airport ERP System Oracle SMTP ORACLECRP3R12 TAMPAAIRPORT COM Sent Thursday August 07 2014 9 58 01 AM To colors08 rainbowartdesign com Subject FYI Hillsborough County Aviation Authority Supplier Collaboration Network Invitation to Register Auto forwarded by a Rule To colorsO8 rainbowartdesign com Sent 07 AUG 2014 09 57 09 ID 7167464 You have been invited to register with Hillsborough County Aviation Authority for access to their supplier collaboration network You can access the registration page by clicking the following link You will be asked to provide additional contact information before submitting your registration request If necessary you c
44. e the information requested Once your request has been approved you will receive notification via the email address you provided From CRP3 Tampa International Airport ERP System Oracle SMTP ORACLECRP3R12 TAMPAAIRPORT COM Sent Thursday August 07 2014 10 16 03 AM To TIM JONES Subject FYI Hillsborough County Aviation Authority Supplier Collaboration Network Notification of Approval Auto forwarded by a Rule To TIM JONES Sent 07 AUG 2014 10 15 53 ID 7167491 Yourrequest to register at Hillsborough County Aviation Authority for access to their suppli oltaberation network has been approved You can ndi log on y ith the username COLORSOS RAINBOWARTDESIGN COM and the password Hh7 8B5D8 When you first log on you will be required to change your password for security purpose Contact administrator for additional information Thank you Log in with the Username and temporary Password You are now required to change your Password Be sure to create a new Password that is not hard to remember but is not easily recognizable to others Page 24 of 83 August 18 2014 First Edition New Password Re enter New Password umen most be at aet B characters onc sax caen The System takes you to the Oracle Applications Home Page You are now able to complete your Company Profile ORACLE E Business Suite Enterprise Search fal OM Go Search Results Display Preference Oracle Applications Home Page
45. eements issued to your Company On this page you can type in the PO Number if you have it or you can click Go to pull all Agreements e a tl a ORACLE supplier Portal ure Currency Agreed Amount Released Efecthew from Date Tffective To Dato Status Attachments Upload Status uso y 04 Dec 2013 Dee 2014 Oper 3 Supper Change Pending If you click on the purchase order number link under PO Number the System takes you to the header information Page 43 of 83 August 18 2014 First Edition ORACLE isuppser Portal Contract Purchase Agreement 44698 Revision 0 Total USO 9 500 24 FO Number 44 0 Approved Date 06 May 2014 14 30 45 Maven y Suppiee B amp E ELECTRICAL SUPPLY Desergion MRO State of Horida WSCA Contract Super Soy IM Crony USD Amot Agreed 9 500 24 Status Effective Start Dato 01 May 2014 Amot Retensed Global Yes Becia nd Oste 20 Age 2015 Revision ORACLE E Approved Date 06 May 2014 14 30 45 an UY Gods Yes Fecia od Date 30 Ape 2015 Revision Batata Dedeck Agreements General information concerning the purchase order appears From the Actions List of Values click on View PDF then click Go This will bring up the purchase order in PDF ORACLE isupptier Portal Contract Purchase Agreement 44593 0 Total USD 9 560 24 Currency Uso Order Information General Total 9 500 24 Payment Terms WET 30 Supper B amp E ELECTRICAL SUPPLY CO Carner Foo manm
46. eipts page click the hyperlink at the bottom of the page Page 53 of 83 August 18 2014 First Edition View Returns To view a list of returns click on the Returns hyperlink below the Shipments Tab then click the Go button ORACLE isuppier portal Orel nts finance Recepts Returns Overdue Recepta On Time Performance Returns Summary Nempe Search Note that he search i ate intensive RMA Number Jem a Supplier Bem 2 Rem Desert ooo Jtem Supplier Item Mem Description UOM Quantity Received Quantity Returned Return Date Reason Supper Config ID Receta Retwrms Overdue Receipts On Time Perfor Returns Summary Simple Search oto that the search is cose insentibve PO Number Freeman rio v basio Y PO lumber Shipment Mumbor RMA Humber Receipt Creation Dale Tem Suppher Ree Rees Description WOM Quaatity Received Quantity Returned Return Date Reason Supplier Config ID 14 12179 21 04 2013 08 23 55 28595 00086 DUPLEX RECEPTACLE BRYANT CR20 8 EA 20 29 139002014 15 35 16 ASAUR DOIR 14 35 37 28523 90148 STRAP 3 8 EMT 100 15 409 2012 14 39 37 0 May 2012 15 46 13 285110014 JENITER ADV LISTLIS IC WPS 1000W 14 May 2912 12 30 58 OP Apr 2010 14 46 49 25 00183 LANP F77T8 OW SN 27266 09 Apr 2010 16 92 25 22 Mar 2010 13 12 40 28514 00004 CROAT BREAKER SQ O FH 26020 9C HUNE 600v 26 Mar 2010 13 1939 08 04 2009 09 47 36 COUPLING EMT 1 7 STEEL COMPRESSION 08 00 2009 13 47 16 08
47. er the desired information into the Search By field Go Click the Go button to start your search 60 Click the Quick Select button for your Country the System automatically enters that E selection into the Tax Country field Page 12 of 83 August 18 2014 First Edition Search and Select Tax Country Cancel Select ee To find your item select a filter item in the pulldown list and enter a value in the text field then select the Go button Search By country Namely Junited Go OO S B EE EEEEEEEEEEEEESE ESEEE Select Quick Select Country Name O E United Arab Emirates O O O United Kingdom United States United States Minor Outlying Islands ORACLE iSupplier Portal a Basic Information Company Details Prospective Supplier Registration Indicates required field Blank label for instruction text At least one tax id is required to be able to complete the registration request Company Name Chloe s Natural Nails LLC Tax Country United States a Where provided the tax country will be used to validate the format of the Tax Registration Number and or Taxpayer ID Tax Registration Number Taxpayer ID DUNS Number Contact NBA nS SSS Blank label for instruction text Email Firstname Last Name Phone Area Code Phone Number Phone Extension The System returns you to the Authority s Prospective Supplier Registration window
48. er then follow the directions provided in this manual to complete the setup of your Profile Page 8 of 83 August 18 2014 First Edition New Suppliers Welcome to Hillsborough County Aviation Authority also known as Tampa International Airport Procurement Department Our mission is to create value for the Authority and the Tampa Bay region with timely procurement and efficient management of goods and services in a professional and transparent manner We can only do this with the assistance of our Supplier community As you navigate through these instructions to become a registered Supplier for the Authority please let us know how we can better assist you General TIPs are provided throughout the process to help guide you through the various steps To begin the process visit www tampaairport com click on Airport Business to access the Airport Business page where you will find the Supplier Portal Portal Tam pa Search v International Local Time 11 58 AM a Airport Wednesday April 30 2014 Westher info from NOAA FLIGHT INFORMATION ABOUT TPA PARKING INFO GROUND TRANSPORTATION S amp DIRECTIONS SHOPS amp RESTAURANTS AIRPORT BUSINESS Flight Search A Flight Planner d E 3 ES gt Airlines At TPA 4 Airline GROW YOU Search Fights AT TAMPA INTERNATIONAL AIRPORT filmes IEA Airport Concessions ET A ampa Redevelopment Program TPAcrp traten Click on the New Members button this will
49. evious 1 25 9 haa 25 Gi Delivery Status Configuration It On Time Orlime OTe Oe Tme Or Tme On Time nTime nTime Do Tm nTime On Time nTime On Time On Time On Time Or Tme nTime De Tene On Time On Time Or Time On Time Oe Tme On Time OrTime n r25 vi oz August 18 2014 First Edition Finance Tab The Finance Tab is where you will create invoices view invoice status and view payment status Create Invoice With a PO To create an invoice that has an existing purchase order make sure the Create Invoice List of Values indicates With a PO then click Go e a MA Mete that the search is cade insenatve al MA E ELECTIUCAL SUPPLY CO The Portal will request that you fill in one of the Search fields e Purchase Order Number e Purchase Order Date e Buyer e Organization Most of the time you should fill in either the Purchase Order Number or the Buyer If you choose to fill in the Buyer s name click on the magnifying glass then click Go e Ha MAA Portal Reves and Sotest Create Invoice Purchase Ordors Search Note that the search is cope inpenstive Saiest AH Select Mens Select PO Number Ordered Received Iewoked VOM Unk Price Curr Ship To D xs n Cottee 1 0 s ue 435 USD CENTRAL WAREHOUSE Page 57 of 83 August 18 2014 First Edition Check the box next to the PO Number that you want to invoice Click the Add to Invoice button Select Items
50. he three responsibilities iSupplier Full Access Sourcing Supplier User amp Profile Manager To view the Update responsibilities granted to an individual user simply click on the pencil icon below Update To set up a new contact click the Create button Fill in the relevant information Check the box next to the Create User Account for this Contact The checkbox next to Certification Reminders should be checked All fields with an asterisk are required Click Apply Check the box next to each Responsibility the user is being provided access to REMEMBER do not click the box next to Supplier Profile amp User Manager if the user is not an Administrator We recommend only 2 users be provided this responsibility Select Responsibility iSupplier Portal Full Access v Sourcing Supplier Supplier Profile amp User Manager If there are Supplier or contact restrictions you are able to note these by clicking on the appropriate Modify button You will need to modify a site first log out of the System then log back in to be able to modify the contact s associated with that site Modify Sites Modify Contacts Once you have provided all necessary information click Apply The new contact will receive a System generated email with their user name and temporary password The first time they log into the System they will be required to change their password Page 77 of 83 August 18 2014 Fir
51. ing fields should be completed if an asterisk is next to the field name it is a required field e Invoice Number e Invoice Date may auto populate e Invoice Description e Work Performed Through e Attachment this is not a fillable field you should attach documentation to support the invoice e Quantity If there are additional charges that need to be added click on Add Row below Charge Type No results found Add Row You can add Freight or Miscellaneous charges here Once you have provided all the information requested on the page click Next This is Step 2 ORACLE isuppier Por Create Invoice Details indicates required held 0 ee Suppher B E ELECTRICAL SUPPLY CO Tax Payer ID 59 3241569 RemtTo TAMPA 2 A Addres 1307 N ALBANY AVI TAMPA FL 13607 Ramt To Bank Account a Unique Remittance idert er Ramenanco Crack Dot Renew aed Sabet Cancel mack step 2 of Meat Customer Tax Payer S S11976 A Customer Nome WCAA GRE MASTER ORGANIZATION Address HILLSBOROUGH CO AVIATION AUTHORITY Tampa 33622 US hp To CENTRAL WAREHOUSE Step 3 is the Manage Tax page There is nothing required on this page so click Next Items 2 575 00 Less Retainage 0 00 Freight 10 00 Miscellaneous 0 00 Tax 0 00 Recalculate Total Total USD 2 585 00 Cancel Save Back Step 3 of 4 Next Submit Page 59 of 83 Cancel Bach Step of moxt August 18 2014 First Edit
52. io button under Select Click on the Acknowledge button Page 37 of 83 August 18 2014 First Edition NONE Click Accept Entire Order or Reject Entire Order as appropriate Enter Note to Buyer amp cicksubmi ORACLE isuppiier Portal Orders Orden Purchase Orders gt Acktosfedoe lor Standard Purchase Onder gt _ Acknowledge Purchase Order 43952 Amot 100 00 Order Date 20 Aug 2014 15 15 53 Reject Orders Purchase Orders gt Acknowledge for Standard Purchase Order gt Page 38 of 83 August 18 2014 First Edition Request Changes to Purchase Orders Occasionally you may find a need to request a change to an existing purchase order From the Orders Tab click on the Purchase Orders link to take you to the Purchase Orders page e r7 ei da Saens Porches Ord Standard Purchase Order 44796 1 Total USD 631 25 Tes 631 25 ber B A E ELECTRICAL SUPPLY co w Sie TAMPA 2 we 1307 N ALBANY AVE TAMPA FL 33607 03 un 2014 10 13 52 em MILLSBOROOGN CO AVIATION AUTHORITY TAMPA INT L XE MAST OD AIRPORT CENTRAL WAREHOUSE 5000 N WESTSHORE MVO Tampa fL 33614 MiB To Address Ad ress WILLSBOROUGH CO AVIATION AUTHORITY PO BOX 22287 Tampa FL 33622 Click on the purchase order number to be changed under PO Number This is a link to PO Number 44789 the purchase order From the Actions List of Values select Request Changes Click Go Actions Request Changes v
53. ion Click Submit to complete the invoice Items Less Retainage Freight Miscellaneous Tax Recalculate Total Total USD ORACLE isupplier Portal o Purchase Orders Ca Confirmation 3 Review and Submit Invoice 15 was submitted to our Accounts Payable department on 08 Jul 2014 The confirmation number for this invoice i amp the invoice number You can query Rs status by using Search by navigating to the Home page Invoice 15 7 Suppher B amp E ELECTRICAL SUPPLY CO Tax Payer ID 59 7741569 Remi To TAMPA 2 Address Remit To Bank Account Rematance Identifier Remittance Check Digit Customer Tax Payer D SYS11976 Customer Name HCAA GRE MASTER ORGANIZATION Address HILLSBOROUGH CO AVIATION AUTHORITY PO BOX 22207 Tampa Hillsborough 33622 PONumber Line Shipment item Description 45636 man LAMP CFA20T L 30W 941 21105 Return to Jowices Page 60 of 83 Number Invoice Date Invoice Type Printable Page 15 08 Jul 2014 Standard uso Currency Invoke Desorption Coffee Work Performed Through 01 Jul 2014 Attachment August 18 2014 First Edition View Invoices To view the status of an invoice click on the View Invoices hyperlink under the Finance Tab You can search by any of the fields listed or simply click Go to view a list of all invoices ORACLE isuppiier Portal Payment Status Y Invoice Amount From To f TE uM Amount Due From o Invoice Date From 3r
54. ist iSupplier Portal Full Access From Type Subject Sent Due Sourcing Supplier There are no notifications in this view Supplier Profile amp User Manager TIP Vacation Rules Redirect or auto respond to notifications Y TIP Worklist Access Specify which users can view and act upon your notifications To view click on iSupplier Portal Full Access The following page appears ORACLE ISupplier Portal This is the Home Tab The tabs across the top of the page are the same as the list on the right side of the page Clicking on the links on the right side of the page will take you to the same place in the Portal that you would go to if you selected one of the tabs at the top and then picked the hyperlink below the tabs Example under Orders on the right is the hyperlink for Purchasing History e Agreements e Purchase Orders e Purchase Histo Page 33 of 83 August 18 2014 First Edition Clicking on the Orders Tab pulls up the page all hyperlinks are listed just below the tabs ep E J Veni MA 4010 1 Order Date 03 Jun 2014 13 36 28 03 Jun 2014 10 13 52 02 Jun 2014 14 30 52 02 Jun 2014 14 23 23 27 May 2014 09 13 12 Global Blanket Purchase Agreement for CRP Testing not CPR 34333 BLAST M Work Order No 14 03 Runway 18 36 Taxiway A Hangar Project 6205 Req 32583 M Grief 34122 BALLAST MJ z RELAY FOR DAVID DAHL Page 34 of 83 August 18 2014
55. ition You can now submit your quote ORACLE sourcing Negotiabons gt RFQ 80012 gt d Warning Buyer has requested for you to submit a single best quote Multiple quotes re quating for this RFQ are not allowed Create Quote 4002 Review and Submit RFQ 8001 2 la n Vakie Save Draft Printable View Submit Tene Left 00 00 51 Close Date 11 Jul 2014 14 00 00 Quote Valid Until 31 JuK 2014 Reference Number 1234 Note to Buyer Last Updated AY indicates deliverable is overdue X Indicates responsible party fated to perform the debverable Deiiverable Name No Deliverables found Quote Total USO 1 000 00 StartPrke Target Price Quote Price USD Unit Target Quantity Quote Quantity Line Total Need By Date Promised Date 180x25 1 000 1000 1 000 00 14 34 2014 09 24 07 to 31 Dec 2014 09 24 14 Ol Aug 2014 13 54 32 The System will confirm that your quote has been submitted Quote 4002 for RFQ 8001 2 Bandaids has been submitted Return to Sourcing Home Page For specific information you can click on any of the hyperlinks under the Quick Links e Drafts Active e Deliverables Disqualified e Personal Information Awarded Rejected Page 70 of 83 August 18 2014 First Edition Once the Negotiation has closed the Authority will review all quotes received and issue award You will receive email notification regarding the award once it is complete A notification also appear
56. mpany has received an invitation to Bandaids To respond to the invitation click on the hyperlink under Negotiation Number This opens the Negotiation RFQ ORACLE sourcing Actions Acknowledge Participation v Go Open Dote 11 Jub 2014 13 31 11 Cose Date 11 Tul 2014 13 40 22 Outcome Standard Purchase Order Event Dil To Address OFF HCAA Shig To Address CENTRAL WAREHOUSE FOB DESTINATION RPQ Currency USD Shove Al Details Hide All porats B Sans General Note to Suppliers ye tl eT 9 2014 Type Description Category Last Updated By The invitation appears on your Oracle Applications Home Page Oracle Applications Home Page TIP Number of open notifications 1 Please use the Workflow Worklist to view and respond to your notifications Main Menu Personalize E E iSupplier Portal Full Access From Type Subject Sent hd Pue EB DJ Sourcing Supplier REWIS CHRISTINE Sourcing Publish You are invited Additional round of RFQ 8001 2 Bandaids 11 Jul 2014 11 Jul 2014 E CJ supplier Profile amp User Manager TIP Vacation Rules Redirect or auto respond to notifications TIP Worklist Access Specify which users can view and act upon your notifications You can also access it via your Worklist CJ Supplier Portal Full Access CJ sourcing Supplier EJ C3 Sourcing Supplier Profile amp User Manager Page 67 of 83 August 18 2014 First Edition
57. n Jwtheritxfor access to their supplier collaboration network You a on w th the username ANIMALS SAFARILAND COM and the password SI2 D1E8A When you first log on you will be required to change your password for security purposes Contact administrator for additional information Thank you Page 14 of 83 August 18 2014 First Edition You can now log into the Portal via the log on link within the email Make sure that you type in the temporary password EXACTLY as it appears in the email The best way to do this is to copy the password then paste it into the Current Password field Enter a new password that will be easy to remember but difficult for others to guess then click Submit metesse weweused Re enter New Password Zum nest be at maet E characters ong The System takes you to the Oracle Applications Home Page You are now able to complete your Company Profile ep J vei I e E Business Suite Enterprise Search fal A S9 Search Results Display Preference Oracle Applications Home Page MA 0000 0 0 0 0 0 0000000 000 Personalize Full List EJ Wisuppiier Portal Full Access From Type Subject Sent Due El Home Page There are no notifications in this view 8 3 sourcing Supplier AE Vacation Rules Redirect or auto respond to notifications E E supplier Profile amp User Manager TIP Worklist Access Specify which users can view and act upon your notifications Click on Sup
58. nswered on the Lines Page You can see this by the red dot next to the Line and the pencil icon under Update Click on the pencil to update the information Line 1 Bandaids 9 O indicates more information requested Click the Update icon Fill in the information in Quote Value You are able to fill in the Quote Price and Promised Date on this page as well Then click Apply e al B sourcing Create Quote 4002 Line 1 RFQ 8001 2 Lancet Description Bandakis Cose Date 14 Jul 2024 14 00 00 Quote Currency USD Rank Shp To CENTRAL WAREHOUSE Weed Ry Date 14 Jul 2014 09 24 07 to 31 Dec 2014 09 24 14 Promised Date raoga B Quote Value ch box will contain the reqared number and of sizes Save your quote then click Continue ORACLE sourcing Nogotistions gt RFQ 8001 2 gt y Confirmation Quote 4002 for RFQ 8001 2 Bandaids has been saved as a draft Create Quote 4002 RFQ 2001 2 cancel view RIQ Quote By Spreadsheet Save Draft Continue Taie Espdnida Time Left 00 02 05 Cose Dote 11 Jul 2014 14 00 00 RFQ Currency USD Quote Currency USD Price Preosion 2 decimals maximum tine Update Ship To Rank Quote Price Unit Target Quantity lites 2 CENTRAL WAREHOUSE gox25 1 000 incicates more information requested Click the Update icon Cancel View R6Q Quote By Spreadsheet Save Draft Continue Page 69 of 83 August 18 2014 First Ed
59. ons Work Confirmations are project submittals that detail the percentage of work and stored materials if applicable for the current period on a construction contract Creating the Work Confirmation is done via the Purchase Orders link on the Orders Tab viewing Work Confirmations is done from here as well Create Work Confirmation From the Orders Tab click on the Purchase Order link This is a link to the list purchase orders issued to the Company Click on the PO number under PO Number that you are creating a Work Confirmation PO Number against From the Actions List of Values select Create Work Confirmation Click Go Actions Create eerie Y Go ORACLE supplier Portal don Work Order No 14 03 Runway 18 36 Taxiway A Hangar Project 6205 Req 32583 M Grief The line s of the purchase order are shown with a checkbox for each line under Select Check each box for each line you have completed work for within the current period Then click Next Select Line Pay Item Description 1 Project 6205 14 Continuing Consulting Engineering Services Hangar Taxilanes Enter the Work Confirmation Number and the Period of Performance Ordered 9 175 18 Description Work Order No 14 03 Runway 18 35 Taxiway A Hangar Project 6205 Req 32583 M Grief Page 48 of 83 August 18 2014 First Edition Enter the amount being requested This is either a dollar value or progress percentage Current Total etes Debve
60. ork Confirmations this page lists all completed work on a project purchase order A project PO is created for all projects a work confirmation reflects the work completed for the current period e To review a work confirmation click on the Work Confirmation number Work Confirmation 44780 5 Page 35 of 83 August 18 2014 First Edition On this screen the information for the particular Work Confirmation is shown ORACLE penitent _ _ e os IDAS NCAA Kotainape 44 80 Ordered 0 175 13 Desergbon Work Order Mo 14 03 Runway 10 34 Taxhwy A Manger t 6205 Peque 321541 M Grief Poi Pon HoMay 2018 Tesi To 30 2014 Description Mood by Date vow Project 6205 14 Contnang Consulting Engineering Seruces Hanger Tudanes Ge der D4 14 26 08 DOLAR POC 6405 14 Coman Comatting tngresrng sarucis Manger Y aereas Geer IUE4 14 20 98 DOLLAR wid 14 26 98 DOLLAR RoCesse s OP Der O00 DOLAR e To Update or Cancel an existing Work Confirmation click on the radio button next to the specific Work Confirmation then click Update or Cancel NOTE Once the Update or Cancel has been submitted the Work Confirmation cannot be opened until the Authority approves or rejects it ORACLE isuppiier Porta Jarr2014 LOLI Deliverables this page allows you to manage all deliverables attached to all purchase orders e To filter deliverables click on the Status List of Values and select a type then click ORACLE isu
61. plier Profile amp User Manager to access your Supplier Profile This takes you to the Supplier Administration page which is where Company information is stored ORACLE supplier Prone amp User Manager Crpreimens lomo ER F FLECTRICAL SUDPILY CO Supper Mur tr 3554 As pont Soppiar lama Perera Supper meros Page 15 of 83 August 18 2014 First Edition General The General section provides basic Company information This is the best place to add attachments that pertain to your Company such as minority certificates or licenses To add an attachment click on the Add Attachment button August 18 2014 First Edition Page 16 of 83 Organization The Organization page provides additional general information about your Company The fields marked with an asterisk are required fields Supplier Profile amp User Manager AAA AO TI A caca save DUMSMmbe HQ Office Ciy amp State Lakeland Legal Suvcure _ ga Local office Cry amp state akelond x 2 r ee ere T rr S AA incorporation Year Total emp 00s Full Time Employees 20 Part Time Employees 20 Tax and Financial Information Taxpayer ID 3211500 Page 17 of 83 August 18 2014 First Edition Address Book The Address Book lists the various addresses for your Company ORACLE peer Address Book Company Profile Address Details Country Update Remove Address Book takoland Pay 100 First Street Unse
62. plier Profile require Authority approval please allow 24 48 hours for the approval process to be completed The System will not allow any additional changes to any record s with pending changes within your Profile until the preceding change has been approved or rejected by Authority staff Page 22 of 83 August 18 2014 First Edition Existing Suppliers Existing Suppliers are required to register in the Portal with a valid email address for their Company This email represents your Company s user identification so it is very important that this address be an actively monitored email address as it is the means by which communication will transpire between your Company and the Authority Courtesy notification of active solicitations will be delivered via these means and you will be required to respond electronically We recommend that this email address be the primary Administrator s email address To access the Portal visit www tampaairport com click on Airport Business to access the Airport Business page where you will find the Portal HOME MOBILE SITE ONLINE D Tam pa Search v International Local Time 11 58 AM a Airport Wednesday April 30 2014 Westher info from NOAA FLIGHT INFORMATION ABOUT TPA PARKING INFO GROUND TRANSPORTATION MAPS amp DIRECTIONS SHOPS amp RESTAURANTS AIRPORT BUSINESS Flight Search Flight Planner Airlines At TPA Airline om GROW YOUR BUSINESS search Fights AT TAMPA
63. ppiler Portal oe Dote stats Net pa 1339 2018 Ope a 7 ERC ELECTRICAL SUPPLY CO 13 2016 Page 36 of 83 August 18 2014 First Edition Purchase Orders Each time a purchase order is issued you will need to acknowledge the PO This can be accomplished in one of two ways directly within the Notifications section or via the Orders Tab ORACLE iSupplier Portal Home Orders Shipments Finance Search PO Number v Lee Notifications Subject No results found Fe _Orders At A Glance Full List PO Number Description Order Date Global Blanket Purchase Agreement for CRP Testing not CPR 03 Jun 2014 13 36 28 34333 BLAST NJ 03 Jun 2014 10 13 52 Work Order No 14 03 Runway 18 36 Taxiway A Hangar Project 6205 Req 32583 M Grief 02 Jun 2014 14 30 52 34122 BALLAST MJ 02 Jun 2014 14 23 23 RELAY FOR DAVID DAHL 27 May 2014 09 13 12 On the Home Page find the pending PO under Notifications Open the PO or Agreement by clicking on the PO number link Open the PDF document to review the order EE Click Accept or Reject as appropriate These are located on the right side of the page ORACLE iSupplier Portal Mutiple PO Change Advanced Search Select Order Acknowledge Request Cancellation Request Changes View Change History Select PO umber Rev Operating Unit Document Type Description HCAA Standard PO On the Orders Tab find the PO requiring acknowledgement under Status Click the rad
64. purchase orders issued to your Company Purchase Order Revision Missory Simple Search E ote thot the search s case insensitive Rev Document Type a Cromos Gate 3 Reso i Operating Use 4 Cle Rev Operating Unit Buyer Creation Date Revised Date Currency Total Siip To Location When looking at PO history you have the option to take one of the following actions e Compare to Original PO e Compare to Previous PO e Show all PO Changes Simply click on the page icon below the appropriate action Compare to Original PO ORACLE isuppiier Portal Fea sensa iri Sho Te Loenen CENTRAL WAREHOUSE DO TO Lecaien QEFILL HCAA es FOR RIGIVING Totw 120 000 00 Compare to Original PO SATIP Changes made to contract clauses end debverables are nat shown below Click Show All PO Changes te review contract changes in each revision Comparisons are sorted by Revision Line and Shipment Revision tine tren dob Compare to Previous PO Show ABPO Changes Export Page 46 of 83 August 18 2014 First Edition Compare to Previous PO ORACLE isupplier Portal Ship To locaton CENTRAL WASENOVSE De va FOS RECEIVING Compare to Original PO Show ARPO Changes Export Orders Purchase tistory gt PO Comparison Result Compare to Original PO Compare to Previous PO Page 47 of 83 August 18 2014 First Edition Work Confirmati
65. red terial Stored Amount Requested Delivered Progress A TA 135 24 ee 135 24 30 78 8 78 8 10 7 zs 40 when you are entering the amount or percentage of current work completed Click on the to get the Add Attachment section open Attach a file fill in a URL address or provide text in the attachment and click Save View Work Confirmations From the Purchase Orders link on the Orders Tab click on Work Confirmations From the View List of Values you can select one of the following Last 25 Work Confirmations Draft Work Confirmations Rejected Work Confirmations All Work Confirmations Click Go Click on the Work Confirmation Number under Work Confirmation you want to view The amount requested is shown as is the progress percentage complete This is a view of all Work Confirmations to date Page 49 of 83 August 18 2014 First Edition Update Cancel Work Confirmations From the Purchase Orders link on the Orders Tab click on Work Confirmations From the View List of Values you can select one of the following e Last 25 Work Confirmations e Draft Work Confirmations e Rejected Work Confirmations e All Work Confirmations Click Go Check the radio button under Select next to the Work Confirmation you want to update Click Go NOTE you can only update or cancel Work Confirmations that are in a status of Draft 11 or Rejected You are able to change the current delivered amount or per
66. responsibilities that allows them to access Supplier information housed in the assigned responsibility ies Contract Purchase Agreement CPA a purchase order created from an executed contract between the Supplier and the Authority whereby various items are purchased at different prices on an as needed basis Purchases are tracked by total amount of funds expended Deliverable actions or information required of the Supplier that are made a part of the purchase order GBPA or CPA Examples are insurance certificate Material Safety Data Sheet MSDS specifications or other documentation necessary for the completion of the purchase order Enterprise Resource Program ERP financial system with multiple modules that combines various functionality for the Authority s Departments into one software platform Global Blanket Purchase Agreement GBPA a purchase order created from an executed contract between the Supplier and the Authority whereby repetitive purchases are made at the same cost each time Header section of the Request for Quote RFQ Negotiation that contains general and required information about the quote This page is located in the Sourcing responsibility Page 4 of 83 August 18 2014 First Edition 12 iSupplier Portal Full Access section of the Supplier Portal that allows the Supplier to manage purchase orders receipts deliverables invoices payments and other financial transactions 13 Line s section of
67. s Active Bottled Water Resubmission Required 6 Coffee and Danish Response Number Clicking on the hyperlink under Response Number will take you to the Negotiation page You are able to see your Company s entire response to the Negotiation here ORACLE sourcing Close Date 10 Jul 2014 09 00 00 Raning Price Only Suppher B amp E ELECTRICAL SUPPLY CO Supper Site Quote Val Unt 08 Aug 2014 Show All Retails Hide All Detads Details Section 18 Show General 18 Shaw Speofic Requirements Detalls Section No variables found Deliverables Ay indicates deliveratile is overdue X indicates responsible party failed to perform the deliverable Deliverable Mame Due Date No Deliverables found A ame TIP All prices are in USD Quote Total USD 1 150 00 Show All Details Hide All Details Details Line Ship To Rank Start Price Target Pre Quote Price Unit Target Quantity Quote Quantity Need By Date Promised Date show 1Bandolds CENTRAL WAREHOUSE Bing 11590x 25 1 000 1 000 14 Ju 2014 09 24 07 to 31 Dec 2014 09 24 14 31 30 2014 09 99 49 Benam to Negobations By changing the Actions List of Values on the Negotiations page to View Quote History you get a quick view of the information ORACLE sourcing Negotiations gt Quote 1003 RFO 6002 gt Quoto History RFO 6002 Tide Bandas Status Cased Supplier Suppier i Quote Total USD Time of Quote B amp E ELECTRICAL SUPPLY
68. s Open Shipment Ship To Location Quantity Price Quantity Received Amount Received Amount Promised feed By Date Suppler Order Line Discount Start Effective Date End Effective Date Status Attachments Spit Action 1 CENTE Ehoust 25 25 123 63125 B 09 20 2014 14 30 30 Doses For Receding CA C S If for some reason the delivery has to be split into multiple shipments you will follow the same steps as above Additionally you will click on the icon under Split to create a second shipment line The Quantity Ordered Promised Date and Reason fields will be updated in accordance with the new shipment schedule Mere WBLLGBOROUGH CO AVIATION AUTHORITY TAMPA INT AMO INTRA WAR BONS 5000 amp WSTSHORI RYO Tampa ft 30814 Mb ie Are f a ene 10 ND a We ito reote tetany pn CCA o Ma ion OF te diee ros M Pho re ott Detads Une Type Hem h Rem las Supplior Rem Description wu ar mia Amena Celivered Med Wate te Supplier Contractor Meme States Guba Agreement Supper Config ID Attachments Reason r BALASTAFITRITN MON M TB mas Opes Quastity Prez Quantity Received Amount Received Amet Weed By Bete Sapper Order Line Decret Start Ulective Date Lad octe Date States Attochamcnts Spik Rassen A ma e AAA p weesuewoex Page 40 of 83 August 18 2014 First Edition Request a Cancellation to a Purchase Order You will follow the same steps to cancel a purchase order as you do to request a change
69. s in your Worklist Information This notification has been closed and did not require a response Award Decision RFQ 8001 2 Bandaids From REWIS CHRISTINE Company Hillsborough County Aviation Authority To ABBYGBEELECTRICAL COM Title Bandaids Sent 11 Jul 2014 14 12 43 Number 8001 2 Closed 11 Jul 2014 14 13 36 ID 7308389 Responder Negotiation Preview July 11 2014 01 41 pm Eastern Time Negotiation Open July 11 2014 01 41 pm Eastern Time Negotiation Close July 11 2014 02 00 pm Eastern Time Supplier B 8 E ELECTRICAL SUPPLY CO Supplier Site Award Date July 11 2014 02 12 pm Eastern Time Your Quote Number 4002 Number of line s awarded from your quote 1 Number of line s rejected from your quote 0 Note to Supplier All questions must be in writing and sent to crewis tampaairport com prior to 5 00 p m Wednesday July 9 2014 Please go to Response Details page to view your quote Important Note This award decision may or may not result in the generation of a purchase order Return to Worklist Display next notification after my response This notification shows that the quote was awarded to your Company You can view the quote information by clicking on the Awarded hyperlink under View Responses Disqualified Awarded Rejected The Awarded Lines page allows you to click on the Response Number or Negotiation Number hyperlink to view the quote history as shown on pages 56 and 57 Negooation
70. st Edition If you inactivate any of your contacts they will be listed under Contact Directory Inactive Contacts Page 78 of 83 August 18 2014 First Edition Business Classifications The Business Classifications section provides the Authority with important information concerning licensure bonding capabilities minority status and whether you are a prime Supplier a sub or both This information aids us in meeting our diversity requirements as well as being able to continue to assist the minority community in business opportunities with the Authority Generally this information will be completed during the initial set up of your Profile However updates to all relevant certifications are to be made here once the certification has been renewed Copies of the certificates can be scanned and uploaded to the General page Business Classifications Last Certified 14 Jul 2014 8y Abby Rewis Minority Ovened PERF Pay Business onding Capacity Limit Enter Dollar Value Prime amp Sub Contractor Prime Contractor Only Small Business State of Florida License Sub Contractor Only UCF ACDBE Certification In Florida UCP ACDBE Certification Outside Florida UCP DBE Certification In Florida UCP DBE Certification Outside Florida Page 79 of 83 C I certify that 1 have reviewed the classification below and they are current and accurate TIP Please Select All Values That Apply to Your Organization Date format exemple 14
71. stem they will be required to change their password If you inactivate any of your contacts they will be listed under Contact Directory Inactive Contacts No results found Page 19 of 83 August 18 2014 First Edition Business Classifications The Business Classifications section provides the Authority with important information concerning licensure bonding capabilities minority status and whether you are a prime Supplier a sub or both This information aids us in meeting our diversity requirements as well as being able to continue to assist the minority community in business opportunities with the Authority Generally this information will be completed during the initial set up of your Profile Updates to all relevant certifications are to be made here annually Copies of the certificates can be scanned and uploaded to the General page Dusiness Classifications re 71 certify that 1 have reviewed the classification below and they are current and accurate Lost Certified 14 Jul 2014 Ey Abby Rewis TIP Please Select All Values That Apply to Your Organization Date format example 14 Jul 2014 Classification Applicable Expiration Date Minority Owned v NATIVE AMERICAN 75 FMSDC 31 Dec 2020 PERF Pay Business Bonding Copacity Limit Enter Dollar Value D Prime amp Sub Contractor Prime Contractor Only Small Business State of Florida License z i State of Flond 31 Dec 2020 Sub Contractor Only UCF ACD
72. the Request for Quote RFQ Negotiation that allows the Supplier to provide pricing for each line within the RFQ This page is located in the Sourcing responsibility 14 List of Values actions that can be taken via drop down lists provided throughout the Portal 15 Negotiation electronic request for quote RFQ Procurement method that requests pricing for the good s and or service s being sourced 16 Notifications electronic messages from the System that notifies the user an action has been taken by the Authority or an action needs to be performed by the user within the Supplier Portal 17 Organization section of the Supplier Profile and User Manager responsibility that houses general company information such as headquarter and local offices number of employees company wide and taxpayer identification 18 Payment and Invoicing section of the Supplier Profile and User Manager responsibility that provides the Administrator the ability to choose a payment method by address site It also allows for a choice of notification of method of payment i e email fax etc 19 Products and Services codes that represent a particular good or service Each code represents a three digit parent which defines the category the particular good or service is located within and a two digit child which identifies the particular good or service This code is based on the NIGP code For additional information visit NIGP Code at http
73. tine 1 111 kendworth Biv A AS Mu Address Line 2 Email Address Address Line 3 SUPVLIEK ADDRESS EMAIL Iv Address Line 4 ED Purchasing Adres Cly Town Locality Sebring C Payment Address County RF Only Address State Region A Province Postal Code 33870 Note Note va ay rara uk ad reo to buyer ab Cancel Save Page 28 of 83 August 18 2014 First Edition Contact Directory This section provides a list of your employee s that have access to the Supplier Portal The employee may just be listed as a contact with no responsibilities or may be a contact that has any or all of the three responsibilities iSupplier Full Access Sourcing Supplier User amp Profile Manager To view the responsibilities granted to an individual user simply click on the pencil icon below Update 2 1 To set up a new contact click the Create button Fill in the relevant information Check the box next to the Create User Account for this Contact The checkbox next to Certification Reminders should be checked All fields with an asterisk are required Check the box next to each Responsibility the user is being provided access to REMEMBER do not click the box next to Supplier Profile amp User Manager if the user is not an Administrator We recommend only 2 users be provided this responsibility Select Responsibility 3 iSupplier Portal Full Access Sourcing Supplier Supplier Profile amp User Man
74. upplier Portal Full ACCESS cit A Ra Rede RE RUNS 33 Orders Tab 35 Purchase OrlelS uri ae aii iaa 35 A ndo od 35 Purchase HISEOIV reee Dem Ie miim eiitdet sida miri de TU 35 Work Seoul EE M 35 PIU repe E 36 icurrzence D 37 ASrGemelts eee vatem dd LIE 43 Purchase ISL ONY it ce itenim aio estu ui m ined 46 Work ConfirtmaLtiOFis cere ean aanaeio a RAAE aaa aii eaaa ER ed 48 MIE RET SEPTA I6 o AR 51 Pe nem EUEEE SM 53 MIA MIC Jnc H 53 Page 2 of 83 August 18 2014 First Edition VIEW RECUMINS nar DD TU Te 54 View Overd RECEIPTS iia 54 View On Time Performance eet iere sr e EI EE aaa 56 FINANCE Tab eec A E O 57 Create Invoice With a PO eet retra tad iii 57 MIAVANVIDIIEE DEDE 61 Vie W Payimefits eoi beet etese socer ec dete sc bee Goi ute sese ade ve oc dux Ro eee dec Debe me me aegre ec AERE RR Qe Dese eoe Debe re E Rega 62 Sourcing SUP ss TII ELT A paa aii m 64 Active and Draft Responses cnica 65 RESPONSE IU Inslor ice EET 65 Negotiation NUM a A AA sane e tede sata 66 Unread Messages siii at 66 Your Company s Open Invitations esses eene eene no nano nn snnt senes esee nnne 67 Header Page nec n ed ERR ROO NER We cs send acueedcecevavseage DRE RET E ERR NERA Uer NEU RC OR ERE EEE 68 LIME 2 1 eA S E EE E PEE RE EEEE E tdt 69 Supplier Profile amp User Manager
75. utton next to Browse All 5 a i A z Products amp Services 9 8rovise All Products amp Services Click on the icon Select the appropriate child code s by checking the box next to Applicable If you need to continue searching this parent code click Next 10 Once all codes are selected click Apply Code Products and Services 05 ACOUSTICAL TRE ALL TYPES INCLUDING RECYCLED TYPES J Applicable 00 ACOUSTICAL TILE ACCESSORIES CHANNELS GRIDS MOUNTING HARDWARE RODS RUNNERS SUSPENSION BRACKETS TEES WALL ANGLES AND WIRES applicable 09 ACOUSTICAL TRE INSULATION C Applicable 11 ADHESIVES AND CEM a 2 digit child O Applicable 14 ADHESIVES AND CEMENTS INSULATION O Applicable 17 ALUMINUM FON ETC Applicable 30 BANDS CLIPS AND WIRES FOR PIPE INSULATION Cl Applicable 38 CUPS PINS ETC FOR DUCT INSULATION Applicable 41 CORK BLOCKS BOARDS SHEETS ETC f 45 EXTERIOR INSULATION AND FINISH SYSTEMS Applicable Page 80 of 83 August 18 2014 First Edition Payment and Invoicing The Payment and Invoicing section will allow you to select payment method s by address site It also allows you to set up the method of notification when a payment has been made ORACLE Paymont and Invoicing O weld ali Payments Ione Amount Lam O Hold Unmatched roces Feyment Holt Resson each Note that the search m case mente Address Mame Address Details Payment Method Payment Currency NO search conducted dieser i
76. www nigp com whythecode php 20 Receipt good s or services s delivered to the Authority 21 Request for Quote RFQ Negotiation Procurement method that requests pricing for the good s and or service s being sourced 22 Response Number number that identifies a Supplier s unique response to an RFQ 23 Responsibility access to Oracle which allows the Supplier to perform the functions found in that particular section of Oracle 24 Sourcing Supplier section of the Portal that provides electronic sourcing Page 5 of 83 August 18 2014 First Edition 25 Supplier Portal section of the Authority s ERP System that provides access to the Supplier s Profile The Profile houses standard purchase orders blanket purchase agreements contract purchase agreements blanket releases receipts invoices payments and other administrative information and allows the Supplier real time interaction with the Authority 26 Supplier Profile Company information housed within iSupplier Portal Full Access responsibility The Profile contains general Company information Addresses Contact Directory Business Classifications Products and Services and Payment and Invoicing 27 Supplier Profile amp User Manager section of the Portal that only Administrators have access to this allows the Administrator to manage the Supplier Profile as necessary 28 User employee of the Supplier that is a contact of the Company and has assigned responsi

Supplier Portal Instructions Manual

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