OPENMEETINGS 2.0 - User`s manual
Contents
1. gt O Allow Deny 7 3 Possible actions and available tools in a room 7 3 1 User rights lt Whiteboard Users ere kas mem o BES BRABSP PHB BEBS r aers gt g run rit 100 Moderator wR User 01 Activities and actions Figure 15 Tools for the moderator On the left side of the window is the list of users in the room the video pods and the icons to give or remove permissions to a user dy ist Ese 6 F ta P The first row of icons below the Users tab concerns you The first four are enabled by default because you are the moderator of the room let review them The first icon amp indicates that you are a moderator the second one amp indicates that you have access to the whiteboard the third one that you can share record your screen and the fourth one 4 indicates that you have the right to remote control during a screen sharing If when you enter the room you do not see your own video click the fifth icon it allows you to share your camera this will open the Choose device window see page 11 The sixth icon allows you to mute or unmute your microphone and the seventh and final icon allows you to get the exclusive audio i e it mutes the microphones of all other participants This can also be done by clicking in the middle of any video pod or by pressing the F12 key by default Page 12 OpenMeetings a Under these icons is the2. OpenMeetings 2 0 User s manual OpenMeetings a Table of contents 1 Logging in Creating a new ACCOUNL ccccccsscccesecceseccencccsuccseucceuceseceeecseuecseucessaeeeseesensessueesaeeeaees 1 2 Editing your profile sisipe Ea E 2 3 Contacts and CSS OG CS crre E ES 4 a e get gl re l US CUS E E A E E E E E E E E E E eE 5 DIT AEE E EEEE E E EEE T EE EE EEA EE EE ET ATEO 5 6 Types Of USES arcara TOTT AT 6 T ROOMS eana E E E E E eden ec ane eee eaten 7 ALTYD SOLTOS eee E E O 8 72 EVEL EF rOOM acron ETT 11 7 3 Possible actions and available tools in a rOOM sssessssssssenssssssssssseressssssserrressessrrreesssseseereeesssseseene 12 7 iss MRE aro gl 22 gc E E E N A E EEA A E E E ete E E E A 12 Ta A WE DO E e E E E E E E 13 7 3 3 Uploading a document to the whiteboard essssseseessssressrrrersseresssreresererssrerrereessrereserereseerese 14 7 3 4 Downloading a document from the whiteboard sssssessssesesrsrrsssrereseresssreresrrrrsrereserrreserrese 15 Po SC COWS E r N E EET ENE EET ENE ERE TEE EE REE 17 foie oles e Te T R 6 0 E aaNet mc ee er ENE EET eer ene ener 18 8 The calendar or how to Set UP a meeting cc ceccccccesseccecesscceceesececesececceuseceseueceeseneceeesauseeetauaeess 19 Open Meetings 4 User s manual 1 Logging in Creating a new account Username or mail Password Domain local DB internal j J Remember login Not a member F Fa
3. This option is only visible if the SIP option has been enabled by the administrator and Edit setup for the other Edit setup ul Do you want to empty the whiteboard before a new picture is added ul Confirm request to empty the whiteboard uJ Confirm before loading a file uJ Do not show info box in Remote Control about copy and paste uJ Do not show update profile message again 7 3 5 Screen sharing In the upper right corner of the main window of the room is the icon 4 with which you can start a screen sharing Screen sharing allows you to show your screen or part of it to the other users of the room In the window that appears you can using the double blue arrows q define the area you want to share and you can also set the quality of sharing When you click the p gt start sharing button a Desktop sharer message appears on the screens of other Click Start to publish your screen ae participants allowing them to accept or refuse to see Select your screen area t h es h a rin 8 New screen sharing User 01 X Offset The user User 01 wants to share his screen Do you want to see it Y Offset Width View screen Close Height Quality of the screen share During a screen sharing you can take control of the LEE PC that is sharing the screen if you are a moderator You may record and share your screen at the same time To enable others to or the moderator gave you the rig
4. system by entering free text or on the basis of interests that users have indicated in their profile page When you find a user you can by clicking on the icons in the Actions column see his profile send him a message or add him to your contact list As explained above adding a user to your contact list does not actually add him a message is sent telling him you want to add him to your contact list and he is then free to accept or refuse Only if he agrees will his name effectively be added to your contact list OpenMeetin sS Contacts and messages Profile Logout Report a bug Home Recordings Rooms Search users Free text Search result 1 1voni K 4 1000 ied gt N Name z Timezone Offers Searchs Actions User offers Mr User 01 User Etc GMT Europe London a a8 User looks for Figure 8 Search users window 5 Chat Open M eetin sS Contacts and messages Profile Logout Report a bug OE Hello User 01 How to conference imezone Etc GMT fess hoo 0 Eross start Edit your profile 2 Choose room Upload new image we Check setup 47 Start conference Help and support 2 3 LE Hint ica heteranachatorionenmentnas openmeenngs your web conferencing platform You can either follow the 1 2 3 steps to enter a conference room directly or you choose the Calendar to set up i START and plan a meeting Calendar O Chat User 01 paas Send E Right to left ODR
5. Figure 9 Chat window Your homepage also has a Chat tab which requires no further explanation Page 5 Open Meetings 4 User s manual Except that you can see a set of icons next to the name of each user The first three allow you to add the user to your contacts send him a message and display his profile see point 4 above The last icon allows you to invite the user in a conference room A window with the list of rooms appears just click on the button Invite next to the desired room Choose a conference room The invited user will get a message with your name and a link to the room Public rooms Public room Message Invite Invite Users 0 25 User 01 would like to invite you to the conference room Test room t Message Test room Tet FOO Users 0 25 td Private rooms Test room 2 m E S ul Enter room after sending invitation Send invitation Cancel Accept Deny Cancel Invite Users 0 25 t Cancel A window allowing you to send an invitation appears When it is sent an acceptance window is displayed on the screen of the user allowing him to accept or decline the invitation Let s go back to your home page see figure 4 you ll maybe see a My rooms tab as These are rooms created automatically when creating the My conference room for 1 16 users account This option can be disabled by the site mer administrator in that case you will not see this
6. OpenMeeti NGS 9 Open Source Web Conferencing Us er s manua l Open Meeti nas Contacts and messages Profile Logout Report a bug ee eem Hello User 01 How to conference Timezone Etc GMT Unread messages 0 Press start Edit your profile 2 Choose room Upload new image 2 Check setup 47 Start conference OpenMeetings your web conferencing platform You can either follow the 1 2 3 steps to enter a conference room directly or you choose the Calendar to set up START and plan a meeting Calendar Help and support Project website http incu igs My rooms Rooms in this section are created for personal usage There are some standard rooms plus the ones that are created through the calendar and have a start and an end date The rooms created via My conference room for 1 16 users the calendar are only listed in this section as long as they are valid e My webinar room for 1 120 users p Room Z Enter Click on a room to get the room details Comment Users in this room Figure 4 Welcome window This is the home window of OpenMeetings it consists of several elements that we are going to review 2 Editing your profile The first thing to do after connecting for the first time to the system is to edit your profile to complete it You can do this by clicking on the Edit your profile link top left of the screen ES EOE Home Remana Roo eee My Profile Name User O1 Timez
7. also has the ability to mute unmute a user microphone grant deny the right to the user to interact with the whiteboard or share his screen By default it is a room that can hold more participants because there is a restriction on the use of resources By default the user only has access to a pointer equivalent to raising your hand in a classroom The session recording records the whole screen EXIT lt Whiteboard amp users Whiteboard User BLAH Access to whiteboard Moderator Moderator e Q Activities and actions gt Chat Figure 12 Restricted room Page 9 OpenMeetings 4 User s manual An interview room is a room where only two users can share video and audio there may be more than two users in the room and the moderator will then enable or disable the cameras and microphones as he wants and in which there is no whiteboard Actions menu or screen sharing possibility The session recording only records video and audio Om lt users User amp Access to whiteboard Moderator eA a Choose the user for this video Choose the user for this video User 01 e a Start recording m Stop recording You are a moderator in this interview You can decide who is speaking in this interview and you can start stop the recording of the session Activities and actions v Chat Figure 13 Interview room The video and whiteboard room and video only room are roo
8. recordings 6 ST ES P 7 OX N Spotten Fic Fave Cs F Maer pT GH eA i 3 zoom s00 aco i Home drive size 0 MBytes Public drive size 0 MBytes Crees rcs m x Fees age Ne Eige dien Pe tS man Pee sec i YV Recording timeline Vv Info i Shift in msLeft Right 0 Loudness Left Right 0 6 Name o oO Length Date Room is ae 0 min Figure 17 Recordings window Page 18 OpenMeetin S This is the window where you can view and retrieve your recordings By default when you record a session the recording is saved in the My recordings folder which is not accessible to other users If you want to share your recording you can move it in the Public recordings by clicking the desired recording Wee and dragging it in the Public recordings folder Be warned that this means EJ Recording 02 07 2012 10 28 43 that any user will have access to the recording even someone who was not in v Public recordings i the room with you In the main window you can see the video and below it you see the recording timeline The green line indicates the microphone is on you see also the recording length and a Play and Stop icon On the left side of the window you have some information about the recording such as the length or size as well as two buttons that allow you to download the recording in avi or flv formats Same as with files you can delete the recording when you no longer
9. your computer and click Start upload Upload and import dialog Please select a file the file will be imported into the system and converted to a pdf file You can also Select file Start upload load the file directly to the whiteboard or not if you wish to prepare the various files for a future presentation If you uncheck this box your file will be placed on Z Load directly to the Whiteboard the system under the Files menu and converted you can then later drag and drop the files to the whiteboard when you need them Cancel Page 14 0 Open Meetings 4 User s manual 2 G Files lt Whiteboard whiteboard O Gq L 2 i i Jaz a BHer aass o l Gi Futt rit oo HM 3 My files home drive OpenMeetings s v Room files public drive Openmeetings User s manual docx 1 Logging in Creating a new account n you nec his is wt u enter you rnan d pa m Otherw ovided tha ne ac tra jure 2 an ate a new oun nis also ed that the eee rn After entering your information click the button to create your account According to the parameters set by the administrator you will receive an email containing a link you that you must click to confirm your registration home Kone 0 MBytes Ope llow er groups it is possible that a user is part of more than on hat case when log e user will see this window as J him Public drive size 0 MBytes group in which he wan
10. Medical Service Health assurance Post code Town My offerings Country United Kingdom of Great Britain and Northe ied Address My interests Usergroup Group 01 Figure 6 Edit profile settings window This is where you can complete your details and indicate whether you wish this information to be visible or invisible to other users of the system You can also change your password in this screen By clicking on Upload New Image a new window allows you to import an image from your computer Click on Upload and import dialog Please select a file Select file Start upload not use a camera Cancel As its name says the button more display options opens a window that allows you to enable or disable certain options that do not require further explanation here Select File select the desired file on your computer and click Start upload That image will be displayed in your profile in the chat room and in the conference room if you do le Do you want to empty the whiteboard before a new picture is added le Confirm request to empty the whiteboard le Confirm before loading a file iJ Do not show info box in Remote Control about copy and paste E Do not show update profile message again f OK Cancel When you enter a conference room a self test window is displayed Here you can disable this window so it does not appear in the future anymore ul Do not show audi
11. ard is the possibility to upload and show documents on it different formats accepted are bmp doc docx dpx exr gif ico jog jpeg odp ods odt pcd pcds pdf png ppt pptx ps p sd rtf svg sxc Sxi Sxw tga tiff ttf txt wpd wpg xcf xls xlsx To do this you have two options the first is to click on the Files tab next to the Users tab There you E4 Files can decide where you want to place your file if you drop it in OnB2 5 My Files folder it can not be downloaded by other users If VA My files home drive you put the file in Room files the other participants will be Y Room files public drive able to download it by double clicking on the version they want as long as the moderator gave them the right to access the whiteboard Indeed when you drop a file it is automatically converted to a pdf file It is therefore possible to download the original file or the converted version You can create subfolders by clicking the Add Folder icon e to submit your file click the green cross icon The second way is to click in the menu on the Files tab and then on SENE actions File upload with this method the file will be automatically placed in File upload Upload new file to file explorer the Room files folder and therefore accessible to other users if they have the right to access the whiteboard The next step is to select the desired file on
12. bit Sphere AF Choose micro Microphone Orbit Sphere AF Cam resolution 120x90 4 3 20 KByte sec Start recording test a el Level meter PLAY You may proceed without testing if you do not plan to publish your voice or picture Participants without audio or video can still use the whiteboard share their desktop or write chat messages Start conference ul Do not ask again Figure 14 Choose and test your hardware window The higher the resolution you choose the more bandwidth will be required and therefore the session will be resource intensive The choice of the resolution depends on several factors like the quality of your connection the quality and power of the server the number of people in the room and the quality of their connections and the resolution of their cameras You must therefore try to find a compromise on the video size and quality of transmission Some tests will help you quickly get a sense of the resolution to choose Page 11 OpenMeetings When you enter for the first time in a room you will see a small warning f 20e Flash Plsyer Settings Camera and Micophone Access 2 window of Adobe Flash Player This window requests the permission for is requesting access to your camera and microphone If you dick Allow you may be recorded Openmeetings to use your camera and your microphone You should of course say yes otherwise you will not see or hear anyone in the room
13. c Restricted Room Users 0 100 amp Enter public Video And Whiteboard Room Users 0 16 Enter public Video Only Room Users 0 16 amp Enter Figure 10 Rooms window As you can see a list of rooms already exists they are automatically created by installing OpenMeetings and only if the administrator decides it Maybe the list on your system will not be exactly the same as the picture shown above There is a second tab Private room which as its name says displays all the private rooms As explained above it is possible that as a user you are part of a usergroup and in this case you will only see the list of private rooms of your usergroup Page 7 OpenMeeti NGS 9 Open Source Web Conferencing Us er s manua I 7 1 Types of rooms There are several types of rooms A conference room is a room where everyone shares his camera and microphone and has access to the whiteboard and can manage files The session recording records the whole screen My conference room for 1 16 users E lt Whiteboard e Users 3 a Whiteboard i B amp BR sAta tr oa B S t Q A 8 aS WE gt g Z Full Fit 100 BEBIS A B usro QOQQOQOQ Activities and actions Y Properties x 0 w 0 vV I B y 0 h 0 gt Chat Figure 11 Conference room Page 8 Open Meetings 4 User s manual A restricted room is a room where only the moderator can speak use the whiteboard or upload files The moderator
14. cebook Sign in Forgotten your password visit UCLouvain Web Conferencing Figure 1 Login window When you connect to the server this is the first window that appears This is where you enter your username and password if you already have an account in the system Otherwise provided that the administrator has enabled this button you can register see Figure 2 and create a new account You can also log into the system using your Facebook ID this also provided that the system administrator has enabled this feature First name Surname Username Password Re enter password Email address Etc GMT 1 France Germany Spain Italy gt Switzerland td english lej Register Cancel Figure 2 Registration window After entering your details click the Register button to create your account Depending on the parameters set by the administrator you will receive an email containing a link you that you must click to confirm your registration Openmeetings allows the creation of user groups it is possible for a user to be part of more than one group In that case when logging in the user will see this window asking him to choose the group in which he wants to log into for this session Your account is assigned to multiple usergroups Please choose one for this session Lobby Enter Forgotten your password visit UCLouvain Web Conferencing Figure 3 Choice of usergroup Page 1
15. ht to access the see your screen just hit the start button on the top Start recording Stop recording whiteboard 4 and the right to remote control 4 Page 17 Open Meetings 4 You also have the possibility to stream your live screen to a third party live video website To do this start sharing your screen then click the Publish 1 csp snare Click Start to publish your screen tab and fill the required settings according to the third party aa Pause sharing X Close website to which you want to stream Finally click on the Sensor serene button Start Publish Recording Publish Fill these settings stream your screen data to 3th party providers like justin tv Host Publish App Publish Id IL Stop Publish l Start Publish J L d 7 3 6 Session recording This window also allows you to start recording the session by clicking the start recording button It will record everything that happens on the whiteboard as well as video and audio At the end of the session when you leave the room you can view and retrieve your recording to do so click the Recordings tab in the menu on your main page Recordings v RENNER Recordings Watch recording and intervieve O pen M eeti ngs Contacts and messages Profile Logout Report a bug EEE I 2 r My recordings as IEn pa v Public
16. le click Page 15 OpenMeetings In the main window of the room under the user list on the left side is a small space called Activities and actions this is where the different messages and user Activities and actions requests will appear If a user requests something such as 4 User 01 User would like to draw on JS the right to access the whiteboard a message will appear lial tinal x here and the moderator will have the ability to accept Y or refuse DE the request In the menu of the conference room is the Actions tab there are several options that we will go over rapidly Send invitation Send an email vith a direct link to this room Firstly you can send an invitation to another person This possibility is only accessible to moderators not to regular users Share record screen Open new dialog vith sharing settings J Simply fill out the fields you can Recipient Subject Invitation to OpenMeetings p rotect the room with a pa SSWO rd Message and set a validity period E Password protected Create a poll Gather feedback by creating a poll Validity period G Endless Period One time Poll results 29 06 2012 15 29 Past and current poll results as charts 30 06 2012 15 29 Vote Vote ere is for S ference A eee eee Vote if there is a poll for this conference room Language english Edit default settings Change your whiteboard settings Cancel The options to share or record your
17. list of participants in the room including you To the right of your name in each column you can see an icon indicating what you are allowed to do in theory everything since you are a moderator In the last column you can see an icon shaped like a double arrow amp it allows you to restart your camera or change your audio or video by opening the window of choice for the device see page 11 You find the same icon next to your name in your video pod where it has the same function and next to the name of each participant in different video pods where it will synchronize audio and video with the corresponding participant Next to the name of each participant you should see by default a series of icons representing an interdiction sign this means that the user does not have the right to do certain things It is you who give him such rights by clicking on its icon So if you click the first icon you ll give the user the moderator status use with care because it means he can do anything even kick you out of the room You can give him the right to access the whiteboard ge the right to share his screen remote control _ 4 or the right to give the exclusive audio W Finally you can also see an icon shaped like a cross with wich you can eject the user and close his session 7 3 2 Whiteboard A big part of the room window is occupied by the whiteboard The whiteboard is a space where you can write draw point or place document
18. ms in which the video is enabled by default when you enter Page 10 OpenMeetings 7 2 Entering a room To join a conference in a room click the Enter button next to the desired room in the list of public or private rooms When done a window will appear This is where you decide whether you will use audio and video audio only or video only by choosing the corresponding option in the first drop down menu The two drop down menus below allow you to choose your camera and your microphone and you can test them before entering the room To do this choose your camera and microphone in the two drop down lists and click the Start recording test button which will record a few seconds You can then check whether recording went well and so if your hardware is working properly The last menu allows you to choose the resolution of the camera The choice of the camera resolution is particularly important because it will influence the transmission quality When you are ready or if you do not want to test your hardware simply click on the Start conference button to enter the room If you no longer want this window to appear you can disable it in your profile see page 3 of this manual or check the E po notaskagain bOx Use audio or video setup before you enter a room by recording for a few seconds You can then replay your recording to check your voice and picture Choose published devices Audio and video Choose webcam QuickCam Or
19. need it To do this you simply select it and drag it into the trash bin ill 8 The calendar or how to set up a meetin I I Home v In the Home tab of the menu on your main page is the option o Calendar this will open the calendar window where you will be able our home s 0 to schedule meetings and invite participants Calendar Plan your meetings Open phe ag Contacts and messages Profile Logout Report a bug 02 07 2012 11 04 Week Month Etc GMT 1 1 3 5 6 m 7 July 2012 AD SU MO TU WE TH FR SA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 8 9 10 11 12 13 14 Need help To setup a conference you can add a new event in the calendar Calendar of contacts Your contacts need to 15 16 17 18 19 20 21 approve you first to able to see their calendar Figure 18 The calendar Page 19 Open Meetings 4 User s manual Like any calendar you can change the view by clicking the Day Week or Month buttons Top right two arrows ali let you navigate between dates To schedule a new meeting you simply click on the desired date in the center of the window or select the date in the calendar at the top left and click on the New Event button Enter a name for the event set the start time and end time select the reminder mode none iCal or simple email choose the type of room desired and a passw
20. o video test before entering a conference When you re finished completing your information click the disk icon in the top left of the window to save your changes Page 3 Open Meetings 4 User s manual 3 Contacts and messages The Contacts and messages tab of your profile window can also be accessed via the Contacts and messages link at the top right of the window anywhere in the system O per n M eeti n g S Contacts and messages Profile Logout Report a bug Contacts and messages LA New Messages 0 Pending contacts 0 A Inbox Messages 1 Ovon0 M 4 100 lid py Contacts and messages 0 l Eg Sent m ee rom S S E 4 Name Actions C8 Trash Lo Add folder Ly Actions ig Delete Mark read Mark unread Move to folder isd From To Subject Figure 7 Contacts and messages window Here is your message board we will not go into details here and a list of your contacts To see a contact in your list you must first ask the user to approve you as a contact At the right of this window is the list of contacts on hold i e the list of persons wishing to have you as a contact and that you have not yet approved This is where you can approve or refuse people as contacts Page 4 OpenMeetings Open Source Web Conferencing User s manual 4 Search users The third tab of your profile page is the Search users tab This is where you can search for registered users in the
21. one Etc GMT Europe London Member since 22 06 2012 Fields of interest My offerings Contacts and messages Profile Logout Report a bug My interests Contact information Address amp Phone United Kingdom of Great Britain and Northern Ireland Figure 5 My profile window The profile window shows your profile as it is for the moment It also has three other tabs Contacts and messages Edit settings and Search Users This page can also be accessed via the link Profile at the top right of the window anywhere in the system Page 2 Open Meetings 4 Let s first see the Edit settings tab User s manual O pe n M eeti ngs Contacts and messages Profile Logout Report a bug TACTE F z z Edit settings B 2 User details Password Re enter password PR Tr Upl i Title first name Mr A Upload new image Last name User 01 Timezone Etc GMT Iceland United Kingdom Irelanc iad E Do not show audio video test before entering a conference more display options Language english lt Community settings Email address Show contact data to everybody Phone Show contact data to contacts only Show contact data to nobody Birthda 22 06 2012 T X Add fields of interest that you offer or that you are searching Street N to find interesting partners for a conference Comma separate reet No the terms for example
22. ord if it should be password protected Then you can add attendees you can either choose them from the list of known users registered in the system amp or add external amp participants you must then provide their names and emails Title New Event 01 07 2012 T Start 11 00 End 12 00 Notification tyf E Room type conference 1 25 users lu Password protected Password protected are the links to the conference that are send to the participents when you e the calendar event not the room That means if event multiple times but with rent passwords every participent receive ent password But old 28 s if you save the S a new link that has a differ ommen Do not forget to add a little comment that will accompany the invitation and explain the purpose of the meeting By clicking on the Save button an e mail is sent to each participant with a direct link to the room That link will be valid only during the defined time Participants will not be able to enter the room before the time Page 20
23. s Next to the word Whiteboard you can see a green cross It allows you to add a second whiteboard or more Below is the whiteboard tool bar Ohba tt Q AKPS gt g You can move this bar by clicking in the shaded area to the left of the bar and moving the mouse while holding the button down The icons in the toolbar are quite self explaining here is a brief description Erase the whiteboard Draw L Remove objects from current document Drawaline Save Draw a square Cancel Draw an ellipse Rk Select an object mp Draw an arrow Pointer Insert a clipart A Text Page 13 Open Meetings 4 User s manual At the bottom of the main window there is a Chat w Properties tab and a Properties tab in which you can modify x o0 w 0 some parameters of the text or objects created 9 h 0 using the tools on the toolbar such as changing the SOE text color or line color change the fill color of a shape or change the size of a text amongst other things In the upper right corner of the window is the zoom you can adjust it to your M Full Fit 100 Wa AR i i fe liking knowing that if you scroll vertically with the mouse wheel it will also affect the display of other participants The checkbox Full Fit if enabled adjusts the content of the whiteboard for all users independently of their screen resolution 7 3 3 Uploading a document on the whiteboard One of the great interests of the whitebo
24. screen are described in sections 7 3 5 and 7 3 6 The following three options are available for normal users only and allow them to ask for the moderation status ask to access the whiteboard or ask to share their audio video They have the same functionality as the icons seen earlier in section 7 3 1 The next option allows you to create a simple survey Anew poll for the conference Poll name Simply enter a name the question and choose the type of ouestion poll limited to two Yes No or numeric from 1 to 10 Type of poll _Yes No ie Each use r wi recejve a n invitation to vote R Each connected user receives a message with the new poll Create Cancel moderator wants to know Do you like chocolate jenega Ne If you want to vote yourself you can do so by choosing the Vote option in the Actions menu above Vote Cancel Page 16 Open Meetings 4 User s manual You can then see the results of the survey by going in the Actions menu and by selecting Poll results Do you ike Chocolate Results Pie chart You will see the answers and the results in a form of pie chart or TA simple bar graphic You also have the Close poll button which allows you to close the survey so that nobody can vote anymore Delete poll Close poll Cancel The last two options are a SIP dialer for one this allows you to call a telephone number connected ina SIP environment
25. tab g Enter 6 Types of users There are three types of users The first is the administrator the person who manages and configures the system general parameters the rooms users etc He has the right to do anything anywhere in the system The second type is the simple user he can access different page he may enter a room and interact according to the rights granted to him and dependent on the type of room in which he is see point 7 Finally there are the moderators Moderators are power users they are usually but not necessarily the ones who are the organizers of conferences They have the right to do everything in a room and have the ability to give the rights to interact to other users in the room They can also give the moderator status to a regular user of the room We will see that later in the manual Page 6 Open Meetings 4 User s manual 7 Rooms On your homepage you have two options to join a conference room Either you click on the S RT button or you go to the Rooms menu at the top left of the window Rooms Choose and start a web conference O pen Meeti ngs Contacts and messages Profile Logout Report a bug igs Public rooms Public rooms are accessible for all users public Audience Room Click on a room to get the room details Users 0 100 amp T Enter gcom public Conference Room Comment sene de K Enter Users in this room public Interview Room Users 0 16 A Enter publi
26. ts to login for this session Activities and actions TS Vv Properties x 10 w 595 Document properties Openmeetings User s manual docx Ga RR ept of gt Chat Figure 16 Uploaded document Here you see the uploaded file on the whiteboard in case you have unchecked the box Load directly to the whiteboard you can put the file on the whiteboard by selecting your file on the left and drag it on the whiteboard by holding the mouse button You can see at the bottom center of the window a set of icons to help you navigate in your document Document properties Openmeetings User s manual docx i Gt ori 7 3 4 Downloading a document from the whiteboard As mentioned earlier in section 7 3 3 if you load a document in the Room files folder it can be downloaded by other participants of the room if they have received the right to access the whiteboard To download a file either double click the desired file name on the left side or click the icon jz In the new window you have two icons the first one amp allows you to Dror mlae w C Files retrieve the document in its original form the second one A allows t you to retrieve the pdf converted document EL x Load presentation to whiteboard You can also view the different pages of the document this is another way to navigate through your presentation but unlike the set of icons above here you have the opportunity to select a specific page with a sing
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