Biz Timesheet Manager
Contents
1. Clicking on End will replace the end time of the current record with the current time selection Allows you to change the activity of the current time record using the activities selection window OT Multipl Allows you to change the multiplier for overtime You can include Simple And a half Double or Triple The time for the record will then be calculated according to this multiplier Allows you to change the reference number of the current time record using this window Allows you to change the note of the current time record using this window Working time of the day 8 000 Displays the total time of the current day and week Save the current changes Cancel the current changes ES Gus Start AL Referer Ki raas aae aaaea aaa m os ons ome D iP P It mmm SC000027 Ramatech inc Trouble shooting of a C15 machine on field Mechanical repair 15 45 17 00 01 15 Simple The list of time of the selected day To change the day use the week days buttons To close the timesheet Selecting a project Airix industries inc Building of 3 C15 machine Production work RD Ressachenddeveonet QE mt This window allows the selection of a project to add to the time sheet Production work List of project gro2. Path of the database file on the server C Program Files Vehicle Fleet Manager Data This window allows configuration of database connection settings For more details on how to setup the program on a local network see topic How to setup Biz Timesheet Manager on a network Database server name local The Database server name This is the name of the computer on which resides the database If Biz Timesheet Manager is used in local mode only you must enter local in this field as shown in the picture Otherwise you must enter the computer name See topic How to setup Biz Timesheet Manager on a network for more details Path of the database file on the server C Program Files Vehicle beet Manager Data The path of the database file on the server This is the database location on the server computer See topic How to setup Biz Timesheet Manager on a network for more details Save the current changes a Cancel the current changes Messaging This window allows you to create and send messages to employees You first have to create your message in the left list and then assign employees to them using the right list Messages will be displayed to employees at the opening of their time sheet If you wish you can also send messages via email or text message SMS To do this you need to configure email cell phone number and cellular carrier of your employees in Employees management window You must
3. Period from 02 11 2009 to 15 12 2009 The Period frame allows you to select the period to show in the report O Show a detailed report including all time records Fs I 1 tt Show a summary time report e b a on Rapport principal Detailed employee time report Employee detailed time report Week starting on 2009 12 12 to 2009 12 18 2009 12 18 14 24 05 Start Joey Gonter ect Activi PR000020 Material ordering RD000043 Project management RD000043 Project management WW000002 Meeting with customers WW000002 Marketing PR000020 Material orderinq PROO0020 Material ordering RD000043 Project management PR000020 Material ordering RD000043 Project management RD000043 Project management RD000043 Project management PR000020 Inspection PR000020 Inspection 1W000002 Meeting with customers PROO0020 Shipping 1WW000002 Mary Sullivan Accounting 2009 12 14 13 00 14 15 125 1 00 Data processing 2009 12 14 14 15 1700 275 1 00 Data processing 2009 12 15 8 00 11 30 3 50 1 00 Other 2009 12 15 11 30 12 00 0 50 1 00 Pay processing 2009 12 15 13 00 17 00 4 00 1 00 Pay processing 2009 12 16 6 00 1200 4 00 1 00 Accounting 2009 12 16 1300 1515 225 1 00 Invoicing 2009 12 16 15 15 16 15 1 00 1 00 Invoicing 2009 12 17 8 00 10 45 275 1 00 Other 2009 12 17 10 45 1200 1 25 1 00 Accounting 2009 12 17 1300 17 00 4 00 1 00 Meeting with representatives 2009 12 18 8 00 1200 4 00 1 00 Data
4. Read only Full control Full control a Full control Full control Full control Read only Read only Read only 2 Read only Read only Full control Full control Full control Full control Full control Read only Full control Full control This window lets you edit or create access level Cancel the current changes User management o0 00 This is the users management window The records are displayed according to the search box located below it You can set access levels and users This let you limit access to various features of the software for some users To enable the management of users you must check the Activate security login of the Security options window When launching the software a window will ask the user to identify himself using his username and its password The username admin is configured by default with a blank password This username can access all the features of the software and can not be deleted However you can change the admin password using the button provided therefor in the Security Options window This is the list of users The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit users window Search First name Usemame Last name Access level You can search for a record using the various settings
5. Empl This window lets you edit or create employees Picture E Documents Vincent Shareware Logiciel Ges En Selects the picture of the employee This image will be displayed in the main window so that the employee can quickly access their timesheet by clicking on it E l E J y d E L J j gt y F 4 VV CR E s a P E x 4 E Ta E C E ERF ai EX f ET e uu Picture EDocuments Vincent Shareware ogiciel Ges First name Roger Last name Kaiser Empl H 3 Address 468 Main street Oty Portland State Prov ME Country USA Postal code 93214 Email Number Phone 1 002 555 5424 Home Phone H2 Enter here the contact information of the employee Cancel Cancel the current changes Save the current changes Add edit employees General info tab Sax l General Created on 2008 1001 gv Hiring date 2008 09 20 Er Firing date A 2010 03 15 Er Birth date 1 S PIN Billing rate 66 40 Hourly cost 15 00 o Text messaging SMS Ten digits phone number ri d Cellular Carrier This window lets you edit or create employe
6. NN Roger Kaiser Welder Production COMIC XN REN RN 5 jMmGum C1 Sw kr en Empl 8 Profession First name Department Last name Working schedule This is the employees management window The records are displayed according to the search box located below the list Information regarding the selected employee is displayed to the right of the screen Adds a new employee using the Add edit employees window Delete Allows you to delete selected records Edit the current employee using the Add edit employees window o Record 3 of 8 Roger Kaiser Production H 0 aa Baras Sa xo 06 Craig Mingay Diver ween aw This is the list of employees Those employees will appear in the main window The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button ee Empl Profession First name Department m Working schedule You can search for a record using the various settings available in this box The wildcard character is allowed in research Show information about the selected employee Add edit employees Contact info tab M _ IE gt j E i re L E 3 Ww lt T i Sa Ke E a C TT 22748 abi RN Picture E Documents Vincent Shareware Logiciel Ges m First name Roger Last name
7. RD Entering the abbreviated description It will appear at the beginning of the project number Example RD000001 0 Use activities for this type of project Check this box if you wish to activate activities for this project group You can configure up to 30 different activities for each project group Activities could include for example Carriage Design Drawings Project Management Collage Assembly Packaging Administration etc If you choose to set up activities for a project group when employees will enter time in this project group they will have to select which activity they performed See this window for details about selecting an activity in the timesheet e Activities 1 Hectronical development 16 2 Mechanical development 17 3 Software development 16 2 Project management 19 E Mechanical drawing 20 6 Hectrical drawing 21 i Marketing ZZ 8 Other 23 q 24 Enter here the activities of this project group You can register up to 30 activities Save the current changes Description 1 or 2 words Research and development The description of the project group Project management b H 8 H S b Record 1 of 9 PRO00020 Air industries inc Building of 3 C15 machine Airie industries inc mid Created on 2008 1002 Created on computer VINITYSOFT StCS 7 7 3 FTFStStS Date due IND Estimated time 15000
8. ae en node 76 Selecting employee ES PE o dianas 17 CUT Tas Suns atada 19 RODOS PPP ace none re ne nan eo nn ne 81 Detailed employee Mme TED aida 83 summary employee me TeDO Mamerto lidades ed 84 Detailed customer time TODO ias 85 Summary customer TIME TODO Misisipi 86 Detailed project TIME TED ina 87 Summary project TIME eel liliana 88 How to setup Biz Timesheet Manager on a network 89 Biz Timesheet Manager Biz Timesheet Manager is a time tracking software for enterprises lt allows employees to enter their time by themselves easily and efficiently no matter what their level of knowledge with computer is Biz Timesheet Manager will allow you to sea in real time the time performed by your employees on all your projects assignements contracts service calls etc This software is provided for manufacturing companies machine shops production lines as well as service companies such offices of lawyers architects accountants etc All editions of Biz Timesheet Manager can be shared over a local network This allows your employees to enter their time directly from their desktop Biz Timesheet Manager main window 2 4 6 A O o ne LETS Settings Security Options So e Ly ES Pagel of 2 Employees Customers Projects Reports Messaging The welcome screen of Biz Timesheet Manager It displays images of employees to quickly access their timesheets To access the timesheet of an employee simply click
9. also configure the sender s email address and the outgoing SMTP email server in the Parameters q Date of creation 2010022 Thisis a message O OOOO 2010 03 12 This is another message This is the list of messages To edit a record you can double click on it or use the Edit button to access the Add edit messages window e Employees to which the message has been sent H Mary Sullivan Personal assistant Administration lay Mot read D4 Martha Taylor Secretary Administration lay Mot read 0 mONen Tans Shoring DyN Craig Mingay Driver Shipping Day Nord This is the list of employees who are assigned to the selected message in the left list Adds a new message using the Add edit messages window Exit this window Allows you to assign employees to the selected message using the Selecting employee s window Allows you to remove the selected employees from the list Send as an email to the selected employees This button allows you to send the selected message to selected employees as an email To use this feature you need to configure email of your employees in Employees management window You must also configure the sender s email address and the outgoing SMTP email server in the Parameters Send as a SMS to the selecte This button allows you to send the selected message to selected employees as an SMS text message To use this feature you need to configur
10. available in this box The wildcard character is allowed in research Adds a new user using the Add edit users window a Edit Edit the current user using the Add edit users window Allows you to delete selected records Add edit users Add edit user This window lets you edit or create users e Usemame idos The username lt will be asked when the software is launched if security logins are enabled See the Security Options window for details Passy n hello The password lt will be asked when the software is launched if security logins are enabled See the Security Options window for details o Access level Let you select the access level of the user Save Save the current changes Cancel the current changes This window allows the management of security options related to user logins used to access the software You can set access levels and users This let you limit access to various features of the software for some users To enable the management of users you must check the Activate security login of the Security options window When launching the software a window will ask the user to identify himself using his username and its password The username admin is configured by default with a blank password This username can access all the features of the software and can not be deleted However you can change the ad
11. messages are marked as VERIFIED this button allows to mark the selected messages as NOT VERIFIED They then appear in white Sand a mmindar to employees Send a reminder to employees This button will send a reminder to employees of selected warnings This message will appear to them at the next opening of their timesheet gt Empl Full name 01 Mary Sullivan s ag ot eee RN Period Month 01 11 2009 Week 12 12 2009 to 18 12 2009 B Day 15 12 2009 Period from 02 11 2009 to 15 12 2009 ww Print Report type Empl amp Profession n Detailed Summary First name i Al empl from this schedule This window allows you to generate reports regarding employees and customers For project reports please consult the Time worked tab of the Project management window e Working schedules list Starting Starting day hour 5 ati J rd a y 014 L 0 L D Sanday vw List of work schedules You must first select a work schedule before you can select one or more employees for printing Employees list of the selected schedule Empl Full name Frofession Department sei H Mary Sullivan Personal assistant Administration CC CR B 04 Matha Taylor Secmten Adminstration Day 00 CE A e List of employees Select the employees you want to include in reports Month 01 11 2009 Week 12 12 2009 to 18 12 2009 Day 15 12 2009
12. reports according to several criteria 20100245 nen 82 XYZS87 d 290008 The income tab allows to assign incomes to the selected project You can then generate a comparison report between incomes and expenses regarding the project 125 00 Total Total cost of time worked Total expenses The Expenses tab allows to assign expenses to the selected project You can then generate a comparison report between incomes and expenses regarding the project Users VINCENT Pictures machine 1 jpg The Images tab allows you to assign images to the selected project The Documents tab allows you to assign documents to the selected project Add edit projects oss Add edit project Building of 3 C15 machine 15 12 2009 150 00 This window lets you edit or create projects Q Project group Production work ka To select the project group Customer Air industries inc To select the customer The button allows to select the customer from a list You can create a new customer using the button Description Building of 3 C15 machine The project s description Date due 1 5 1 2 2009 E The deadline of the project Estimated time 150 00 The estimated time of project A Save the current changes gt Cancel Cancel th
13. 000020 Welding 2009 12 15 8 00 10 45 275 1 00 PROO0020 Assembling 2009 12 15 1045 12 00 1 25 1 00 PR000020 Material ordenng 2009 12 15 11 15 12 00 0 75 1 00 PRO00020 Material ordering 2009 12 15 12 45 1430 1 75 1 00 PRO00020 Assembling 2009 12 15 13 00 17 00 4 00 1 00 PR000020 Material ordering 2009 12 15 15 15 17 00 1 75 1 00 PRO000020 Welding 2009 12 16 8 00 9 15 125 1 00 PR000020 Assembling 2009 12 16 9 15 12 00 2 75 1 00 l PROO00020 Assembling 2009 12 16 13 00 1545 275 1 00 t PR000020 Assembling 2009 12 17 8 00 1200 4 00 1 00 PR000020 Welding 2009 12 17 945 1200 225 1 00 PRO000020 Inspection 2009 12 17 10 30 12 15 1 75 1 00 PR000020 Inspection 2009 12 17 13 00 17 00 4 00 1 00 PRO000020 Welding 2009 12 17 1300 17 00 4 00 1 00 PR000020 Assembling 2009 12 17 13 00 14 45 175 1 00 5C000002 Mechanical repair 2009 12 17 1 45 1745 300 1 00 PRO000020 Assembling 2009 12 18 6 00 9 30 1 50 1 00 PR000020 Shipping 2009 12 18 1115 1615 300 1 00 PROO0020 Packaging 2009 12 16 1x15 1700 1 75 1 00 PR000020 Packagi 2009 12 18 1515 1700 175 1 00 Total working time Total time with overtime Dynoplast Extruco inc Project Activit Date Start End Durat OT Multi Ref SC000042 Consulting 2009 12 18 530 12 15 25 1 00 SC000042 Consultin 2009 12 18 1300 1515 225 1 00 Total working ime AD000002 Dataprocessinq 2009 12 14 8 00 12 00 4 00 1 00 IW000002 Vehicle maintenance 2009 12 14 8 00 1200 400 1 00 da PT T Nurn ro de la page actu
14. Biz Timesheet Manager User s manual Table of Contents BIZ limesmeet Mana dEl amaia aaa 3 Biz Timesheet Manager main WINdOW coocccoccconcconoconocononnconnnonncnonononononennnonnnonnnnnnnnnonnenanennnennnennnennnnos 4 PAM Sis en en ne D ne ne an T DENTIS O CE TE 0 O nn ne a dt oo 9 Selecta R pr OCC nn a nee 14 Selecting AN ACUVINY isc lanas 17 TYPING a reterence NUMDe mania E 19 WAY DENG E MONG EE ULL 21 FP FOleSSIONS management cm nn den nn en ed ane 23 Add edit PrOTESSION Siria nro 26 Departments MmManadeMen tasado 27 AddeditdepariMe N tornillos 29 VVOFKING SENEGUIES Manage melitas 30 AdaregditWork e nee 33 EMpIOV SCS adiacet T dd 35 Aad edit emplovyees Contact Info 18D tiet d oot idad intense 38 Add edit employees General info tab ener nnne nnne nnne nnn ns 40 Customers eT s LT cgatco eun dsodane te sutacs audax sa en mas ase tons tasche ase dua cbe ann NUES 43 Add edit CUSTOMER ete ii 45 mele GrOUpS managen essees e E ena d pas opes caca oet etas autas te nc tn ion 47 Ada Salt project Oro UDS een ee its 50 Project manada men desmanes 52 Add edit E So OOO eee deber sedo dat etes 60 ACCESS Ie Vel Management cuartos tapon dust tn 62 Ada real access Ve Susaeta 65 Ser mana deme srta dela sn ten dta dete sepan ne ae pA 66 Ada edil US Sur EEE p 68 oecurity ODUOMS sese deseas ados satus Eoo nr Dane nt aie tonne tent lo een 69 tonnection to databases 11 MESSION ER EE DL E A 13 ACCEUIL IMCS SAG CS osito nn ie
15. ak street OOOO O a aaaaaa City Bradford EM State Prov IL Country USA Postal code 95 46 Phone 1 907 555 8742 Contact Mike Smith The Customer tab contains information regarding the customer of the project Customer Time conpiton Date E lo Start End Duration OT gee ME QUUM M Nes A M n Mul Cost 2009 12 15 03 RogerKaiser 1 00 PM 500PM 400 100 2009 12 16 03 RogerKaiser 9 15AM 1200 275 100 1 1 1 JE l ie 2009 12 16 03 RogerKaiser 1 00 PM 345 PM 200 1218 03 Roger Kaiser 8004M 8304M 150 300 APPEL A NDW MN MM UM T PORE P6 Aan Cagen L PSP E T Na 00 359 25 E RE 2009 12 17 02 JoeyGonter 100 1215 175 ARTI O ey Gorter _L LO EM RON 400 100 DENEN NOE C l1 l9 E gea Material Te eee ee a 2008 12 15 02 JoeyGonter 11 15 12 00 075 2008 12 15 02 Joey Gonter 1245 230PM 175 20021218 02 peer Gomer a IB 1 45 50 JE li zn Hr Ss 169 00 n 2009 12 18 03 Roger Kaiser 315PM 500PM 175 2008 12 18 05 Alan Cagen 315PM B00PM 175 1 TEENS AAA Do Li 350 Displaying criteria Employees show all Period show all Activities show al Show costs Detailed print The Time worked tab includes time data recorded so far in the selected project It can display and print project
16. are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit department window Search Description You can search for a record using the various settings available in this box The wildcard character is allowed in research Adds a new department using the Add edit department window Fa Edit Edit the current department using the Add edit department window dE Allows you to delete selected records Add edit department Description This window lets you modify or create a new department A department can be assigned to each employee at its creation See this section for details on creating employees Save the current changes Cancel the current changes Working schedules management Schedule s name This is the working schedules management window The records are displayed according to the search box located below the list This is the list of working schedules The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit working schedule window Search Schedule s name You can search for a record using the various settings available in this box The wildcard character is allowed in research Allows you to delete selected record
17. aterial ordering 2009 12 15 Joey Gonter s 3 1 00 Material ordering 2009 12 15 1 00 Empl 2008 12 18 Roger Kaiser 15 15 17 00 2003 12 18 Alan Cagen 15 15 1700 Sous total Project Summary project time report Description Building of3 C15 machine Display criteria Emplovees show all Period show all Activities show all Activity Total duration Activity Total duration Activity Total duration Activity Total duration Activity Total duration Activity Total duration Grand Total Assembling 16 00 Inspection 5 75 Total cost Total cost Material ordering 6 50 Packaging 3 50 Shipping 3 00 Welding 18 25 55 00 Total cost Total cost Total cost Total cost 2009 12 18 iadt inig 14 53 44 Client Customer Airixindustries inc Address 234 Oak street City Bradford Phone 907 555 8742 Contact Mike Smith 143 50 163 00 71 75 78 00 345 75 1 174 25 Facteur de zoom 100 How to setup Biz Timesheet Manager on a network How can set up Biz Timesheet Manager on my local network 1 Install the Biz Timesheet Manager programme www biztimesheetmanager com download BizTimesheetSetup30 exe on your data server The data server can be any computer on your local network 2 Install the Firebird component on your database server www biztimesheetmanager com download fbnetwork exe IMPORTANT
18. ation etc If you choose to set up activities for a project group when employees will enter time in this project group they will have to select which activity they performed See this window for details about selecting an activity in the timesheet Record 1 of 5 Research and development This is the list of project groups The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit working schedule window LE AL You can search for a record using the various settings available in this box The wildcard character is allowed in research Adds a new customer using the Add edit project groups window Edit the current project group using the Add edit project groups window Allows you to delete selected records Add edit project groups Short description 2 characters max RD Ir Description 1 or 2 words Use activities for this type of project Activities Note d Electronica development 16 IO Foetsinthstypeof 17 billable and not related to a particular customer It s 18 products development praject that will eventually 19 be sellable to more than a single client When we wil 20 create projects in this 21 probably have to be our 4 This window lets you edit or create project groups Short description 2 characters max
19. e cell phone number and cellular carrier of your employees in Employees management window You must also configure the sender s email address and the outgoing SMTP email server in the Parameters Add edit messages This is a message This window lets you edit or create messages Save the current changes Cancel Cancel the current changes Selecting employee s This window allows you to select one or more employees Cancel the selection Warnings 2010 0220 01 Mary Sullivan Personal assaiant Administration ba o 201 0 02 77 H liv an Per sonal assist ant administrat C T CMRE Mary Sul Not enough time was entered for the week starting on 2010 02 27 1 25 2010 02 13 01 Mary Sullivan Personal assistant Administration Day There is no time for the week starting on 2010 02 13 20104021302 aer Gonter Project manager Dewelspmart Day Thara ia no tina for tha week stating on 2010 02 13 This window allows the management of warnings related to erroneous entries in the time sheets of employees Several types of warnings can be generated 1 Too much time was entered for a day 2 Not enough time was entered for one week 3 Time overlap wv Mark as VERIFIED Mark as VERIFIED Allows you to mark the selected messages as verified They then appear in green Delete the selected warnings Exit Exit this wndow A Mark as NOT Mark as NOT VERIFIED If one or more
20. e current changes Access level management Medium control This is the access levels management window The records are displayed according to the search box located below it Record 3 of 3 Access levels Full control Read only Medium control list Search Description Note Employees Timesheets access Professions Departments Working schedules Project groups Projects Customers Costs displaying Access levels Users Reports General settings Personal settings Security aptions This is the list of access levels The records are displayed according to the search box located below the To edit a record you can double click on it or use the Edit button to access the Add edit access levels window You can search for a record using the various settings available in this box The wildcard character allowed in research Access levels Settings of the selected access level F3 Adds a new access level using the Add edit access levels window Edit the current access level using the Add edit access levels window Allows you to delete selected records Add edit access levels Sax Description Full control Note Employees Professions Departments Working schedules Project groups Access denied Access denied 7 Access denied Access denied Access denied Read only Read only Read only Read only
21. e customer is a deadbeat When you create a project with this client a warning will indicate that it is not solvent Inactive customer An inactive customer cannot be used to create new projects Customers no longer used rather than being suppressed are setted inactive because data from previous projects can always be related thereto Cancel Cancel the current changes Save the current changes Project groups management OS Research and development Description 1 or 2 words nid Project management mee A Cn da fF M3 This is the project groups management window The records are displayed according to the search box located below it Project groups are used for classifying the projects into categories to let your employees easily create their timesheets and for you to have clear reports See this section for details on entering projects in the timesheet You could for example create a project group SC for Service Calls The short description in this case would be SC and the description would be Service Calls When you will create a project in this group the project number will begins with the letters SC Example SC000001 You can create as many project groups you want You can configure up to 30 different activities for each project group Activities could include for example Carriage Design Drawings Project Management Collage Assembly Packaging Administr
22. ed customer is displayed to the right of the screen You must assign a client to each project you create For non billable projects or administrative tasks you can create your own company as a customer and use it to create such projects e Record 1 of 4 Mame City Phone 1 Airix industries inc Bradford 907 555 8742 This is the list of customers The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit working schedule window Search Mame Contact City Phone 1 You can search for a record using the various settings available in this box The wildcard character allowed in research Name Aix industries inc Address 234 Oak street City Bradford State Prov IL Country USA Postal code 98746 Contact Mike Smith Number Description Phone 1 907 555 6743 Main Fax 391 555 8743 Email msmith amp airix com Mote Show information about the selected customer Adds a new customer using the Add edit customers window i Delete Allows you to delete selected records 1 Edit the current customer using the Add edit customers window LE AL IS Add edit customers Add edit customer 907 555 8742 907 555 8743 msmith amp airix com This window lets you edit or create customers Not solvent la Not solvent Indicates whether th
23. elle 1 Nombre total de pages 3 Facteur de zoom 100 Summary customer time report wu 2009 12 18 Customer s time summary 14 30 33 Project Customer Description Working time Simple And a half Tot with OT PROOQO020 Airixindustries inc Building of 3 C15 machine 55 00 55 00 0 00 y 55 00 sco00002 Airixindustries inc Annualmaintenance of the 014 machine sold lastyear 3 00 3 00 0 00 j 3 00 SC00004 DynoplastExtrucoinc Consultingforinstallation of a new C 15 5 00 5 00 0 00 j 5 00 ADO00002 Ourcompany Administration for 2010 148 25 148 25 0 00 148 25 IWO00002 Ourcompany Nonbillable workfor year 2010 47 00 47 00 0 00 47 00 RDOO00043 Ourcompany Development of the new C16 machine 17 00 17 00 0 00 17 00 PRODOO44 Ramatechinc Building of 2 D14 machines AT 25 47 25 0 00 47 25 C000022 Ramatechinc Troubleshooting of a C15 machine onfield 3 00 3 00 0 00 i 3 00 Totals 325 50 325 50 0 00 325 50 Num ro de la page actuelle 1 2009 1 2 18 Project time report ns Client 2008 10 02 Customer Airixindustries inc PRO000020 Address 234 Oak street Building of3 C15 machine City Bradford Phone 907 555 8742 Contact Mike Smith Display criteria Employees show all Period show all Activities show all 523 73 1 00 76 00 1 00 52 25 1 00 52 25 1 00 20 50 1 00 88 00 1 00 539 50 10 30 12 15 Joey Gonter 13 00 17 00 i Em Material ordering Joey Gonter 1 00 Material ordering 2009 12 15 Joey Gonter 1 00 M
24. employees use to enter their time The grid displays the time of the current day The current day is the one represented by the yellow button at the top of the grid You can switch from one day to another by simply clicking on the button representing the desired day You can change week by using the buttons with arrows at the left and right sides This button allows navigation from one week to another and thus show the data of the day desired The week days buttons allow you to select the day to display in the grid The yellow button is the current day To move from one week to another use the navigation buttons at the left and right T Button Up This button skips to the upper record in the grid You can also manually click on the grid to change the selection E Button Up This button skips to the lower record in the grid You can also manually click on the grid to change the selection Adds a time record in the grid using the project selection window P Allows to delete the selected time record Removes 15 minutes to the current time selection Add 15 minutes to the current time selection Removes 1 minute to the current time selection Add 1 minutes to the current time selection 18 15 Current time selection This is the time that will go down in time record if you click Start or End Clicking on Start will replace the start time of the current record with the current time selection
25. es Select the profession Deine RM fr Select the department Vor schede Select the working schedule PIN PIN personal identification number of the employee This PIN allows secure access to the timesheet of the employee The employee must enter their PIN to gain access to it If the PIN field is left blank when creating an employee the PIN will not be required to access the timesheet Billing rate 66 40 5 Billing rate of employee Hourly cost 15 00 Hourly cost of employee Used to calculate cost of projects Ten digits phone number Settings for text messaging SMS Enter the 10 digits phone number of the employee For text messaging to work you must also configure the email address and the outgoing mail server See the Parameters window for details Cellular Carrier msg telus com x Settings for text messaging SMS Enter the cellular carrier of the employee For text messaging to work you must also configure the email address and the outgoing mail server See the Parameters window for details Save the current changes Cancel Cancel the current changes Customers management Record 1 of 4 Name City Name Airix industries inc Bradford 907 555 8742 Address Oy agn This is the customers management window The records are displayed according to the search box located below the list Information regarding the select
26. force the next user to identify Options Access to the Options menu The Options menu contains the following elements 1 Language Allows you to change the language of the software 2 Parameters Allows access to the parameters window 3 Database connection settings Allows you to specify the server host name and the location of the database on it 4 Messaging Allows access to the messaging features 5 Warnings Allows access to the warnings 6 Backup Database To make a backup of the database 7 Restoring database Shows how to restore a database file Projects To access the projects management window Ez Reports To access the reporting window Messaging To access the messaging window To access the warnings window 2 Help Access to help files To access the timesheet of an employee click on his picture Note that it is possible to reduce the image size to allow the display of more employees on the same page To do this just right click the mouse button between the images A menu will appear allowing you to change these parameters EA Pagel of 2 Allows to navigate among the employees pages to show the desired one Note that it is possible to reduce the image size to allow the display of more employees on the same page To do this just right click the mouse button between the images A menu will appear allowing you to change these parameters Parameter
27. hrs Hours done 7 00 hs Percentage completed 51 33 hrs Note Project Customer 4 Opened projects x This is the project management window The records are displayed according to the search box located below it When entering their timesheet your employees will have to select a project using the Selecting a project window Q Record 1 of 9 PRO00020 Air industries inc Building of 3 C15 machine teal martenance che DI Bau Development of the new C16 z T LUN N NL 2 I m i This is the list of projects The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit projects window Search Project Customer Opened projects Description Created on El You can search for a record using the various settings available in this box The wildcard character is allowed in research Add Adds a new project using the Add edit project groups window Edit the current project using the Add edit projects window Allows you to delete selected records nu 30091002 ND OO 77 00 hrs 51 33 hrs The General tab contains general information about the selected project For more information about the data of this tab see the Add edit projects window Customer Name Nm industries mne Address 234 O
28. min password using the button Activate security login Lock the software Ater 20 v minutes of inactivity 0 Never Change the administrators password provided therefor in the Security Options window Q Activate security login To enable the users management functionalities When opening the software a window will ask the user to identify himself with his username and its password Lock the software After 20 minutes of inactivity Sets the locking parameters You can choose to lock the program after a certain time or you can choose to never lock Once the software is locked a user must enter their username and password in order to Change the administrator s password The username admin is configured by default with a blank password This username can access all the features of the software and can not be deleted However you can change the admin password using g em Save Save the current changes Cancel Cancel the current changes Connection to database f you know the name of the database server and the path of the database file on server For Example M sDatabases Vehicle Feet Manager type it now T ou dont know these infos contact the administrator for more informations Database server name local Locate the file GESTIOMFLOTTE FDB it s the database file and type here the path of this file For Example C Program iles Vehicle Heet Manager Data
29. note on screen in the case of using a touch screen Cancel the note selection Professions management Electrician TTT ld dm kef This is the professions management window The records are displayed according to the search box located below the list Record 1 of 18 This is the list of professions The records are displayed according to the search box located below the list To edit a record you can double click on it or use the Edit button to access the Add edit professions window Search Description You can search for a record using the various settings available in this box The wildcard character is allowed in research Adds a new profession using the Add edit professions Edit the current profession using the Add edit professions window Delete Allows you to delete selected records Add edit professions Add edit profession Pra Project manager Manager This window lets you modify or create a new profession A profession can be assigned to each employee at its creation See this section for details on creating employees E Save the current changes Cancel the current changes Departments management en This is the departments management window The records are displayed according to the search box located below the list 9 mas FEES Shipping 2 Production A ae T Toma 0 This is the list of departments The records
30. on his photo Note that it is possible to reduce the image size to allow the display of more employees on the same page To do this just right click the mouse button between the images A menu will appear allowing you to change these parameters Employees To access the employees management window e Settings Access to Settings menu The Settings menu holds the following sub menus Employees This menu allows access to the employees management window Customers This menu allows access to the customers management window Professions This menu allows access to the professions management window Departments This menu allows access to the departments management window Working schedules This menu allows access to the working schedules management window Project groups This menu allows access to the project groups management window Projects This menu allows access to the projects management window HN O O1 E M To access the customers management window Security Access to Security menu The Security menu holds the following sub menus 1 Security Options This menu allows configuration of security options such as the administrator password and enabling or disabling the user management 2 Access Levels This menu allows access to the access levels management window 3 Users This menu allows access to the users management window 4 Lock Allows you to lock the software and thus
31. processing 2009 12 18 13 00 17 00 4 00 1 00 Other 2009 12 16 16 15 17 00 075 1 00 Maeatin q with 1 representatives 2009 12 14 2009 12 14 2009 12 14 2009 12 14 2009 12 15 2009 12 15 2009 12 15 2009 12 15 2009 12 15 2009 12 16 2009 12 16 2009 12 17 2009 12 17 2009 12 17 2009 12 18 2009 12 18 2009 12 18 8 00 10 15 13 00 16 45 8 00 11 15 12 45 14 30 15 15 8 00 13 00 8 00 10 30 13 00 8 00 13 15 16 15 Durat OT Multi 2 22 1 00 2 00 1 00 3 75 1 00 0 25 1 00 3 25 1 00 0 75 1 00 1 75 1 00 0 75 1 00 1 75 1 00 4 00 1 00 4 00 1 00 2 20 1 00 1 75 1 00 4 00 1 00 4 50 1 00 3 00 1 00 0 75 1 00 Summary employee time report 2009 12 18 Emplovee s time summary 14 26 20 Display criteria Week starting on 2009 12 12 to 2009 12 18 Empl Employee Simple And a half i Time with OT 01 Mary Sullivan 36 00 0 00 0 36 00 JoeyGonter 41 00 0 00 41 00 Martha Taylor 40 00 0 00 y 0 40 00 Alan Cagen 40 75 0 00 y 40 75 Craig Mingay 47 25 0 00 i 471 25 Louise Anderson 40 00 0 00 i 40 00 Suzie DeBlois 40 25 0 00 1 I 40 25 205 25 0 00 285 25 Facteur de zoom 100 Detailed customer time report 2009 12 18 14 28 49 i End Durat OT Multipl PR000020 Matenal ordenng 2009 12 14 8 00 10 15 225 1 00 PR000020 Welding 2009 12 14 8 00 12 00 4 00 1 00 PRO00020 Welding 2009 12 14 13 00 17 00 4 00 1 00 PR
32. s amp Use the project numbers that are automatically generated by Biz Timesheet Manager Let us use our own project numbers Wamings 3 Generate a waming if time records are incoherent For other waming parameters please go to working schedules management window Text messaging SMS and email sending Senders Email Address Senders Mail Server Setting of software parameters Use the project numbers that are automatically generated by Biz Timesheet Manager If this option is selected the project numbers generated by Biz Timesheet Manager will be used Q 0 Let us use our own project numbers If this option is selected the project numbers will be will be determined by you o Generate a warming if time records are incoherent If this option is selected warnings will be generated if time records are incoherent in employee s time sheets Senders Email Address jondoe amp xyz com Sender s email address This allows the sending of messages using email and SMS View the message window for more details Senders Mail Server smtp cgocable ca Outgoing Mail Server It allows sending messages using SMS and email View the message window for more details Save the current changes Cancel Cancel the current changes Timesheet SE pum eee atangat 3C15mechne Ven 0935 120 0245 sm CR SEE us Mech DC 01 15 Simple 000 This is the timesheet that
33. s Add edit work schedules Add edit working sch Day First hour of the day of this schedule 4 00 ked This window lets you modify or create a new working schedule working schedule must be assigned to each employee at its creation See this section for details on creating employees Mame The name of the working schedule For example Day Evening Night First hour of the day of this schedule 04 00 Er The start time of shift If the start time of the shift is 3 00 AM then the total time of the day will be calculated from recorded times between 3 00 AM and 2 59 AM the next day and not between midnight and 11 59 PM First day of the week of this schedule 5 Sunday Monday 3 Tuesday 0 Wednesday Thursday Friday Saturday First day of the week of this schedule If the first day of the shift is Monday for example the total time of the week will be calculated as of Monday at the first hour of the shift until the following Monday at the same time Generate a waming if an employee enter more than 10 00 hours in a single day Generate a warning if an employee enter more than a certain number of hours in a day Q Generate a waming if an employee enter less than 40 00 hours in a single week Generate a warning if an employee enter less than a certain number of hours in a week Save the current changes Cancel the current changes Employees management A a CNN REN NEN
34. server name in the appropriate box If you do not know the name of the database server then go to your server right click on Workstation choose Properties and select the Computer name tab 7 On the workstation enter the server database path at the appropriate place for example C Program Files Wehicle Fleet Manager Data 8 Close the Biz Timesheet Manager application on your client workstation and restart it The programme should automatically connect to the database If it doesn t work it is probably because the database path is incorrect If these parameters are correct your server probably has a firewall Most computers have a firewall If so you need to deactivate it or set up a firewall exception You need to set up a firewall exception for the following programme file C Program Files Firebird Firebird_2_O fbserver exe To add a firewall exception with Windows XP go to Start Control Panel Firewall Click on add programme in the Exceptions tab click on browse and choose the following file C Program Files Firebird Firebird_2_0 Bin fbserver exe
35. the installer programme will ask you where you want to install the Firebird programme and will then ask you where you want to install the database The Firebird programme needs to be installed on the same drive as the database itself 3 Activate your server To do this send us your server identification code and we will send you the corresponding activation code To obtain your identification code you need to click on Activate now in the Biz Timesheet Manager trial version start up window 4 Make sure that the TS DBase FDB database file is in your server s C Program Files Biz Timesheet Manager Data folder or the folder specified during database installation If the Program Files folder on your server is not on the C drive then search for it on the appropriate drive for example M Program Files Biz Timesheet Manager Data This path will be the one that you will need to set up on your client workstation at the next stage 5 Open Biz Timesheet Manager on your server and go to menu Options Personnalize Replace the name of the database server for the server name If you do not know the name of the database server then right click on Workstation choose Properties and select the Computer name tab 6 Go to a client workstation Install Biz Timesheet Manager www biztimesheetmanager com download BizTimesheetSetup30 exe launch the application and click on the Options Database connection information menu and enter your
36. ups Click on the project group to display the projects included in this group in the right list PRDDDD2D Airix industries inc List of projects Click here to select a project Type in the project s number manually N do nn ln ii min 9 ne ne d da da da ll ga da da iin da da da da bu lato le Let aar This area allows you to type the project number on screen in the case of using a touch screen Validate the project selection OQ ea Cancel the project selection Selecting an activity ume D H lo JJ JL o This window allows the selection of an activity for the current time record of the time sheet Cancel the activity selection Typing a reference number at to ui La ut ail wm d ne en um ti ill nd bs etn it Let ut ail da 99 dd e ei da da This window allows you to enter a reference number Wy lt ut Lea a il atl 99 Le n in da mia da da a d da da This area allows you to type the reference number on screen in the case of using a touch screen Cancel the reference number selection Validate the reference number selection Typing a note This is a note Praga un Qd dd ad K E 4 A G bs etn ut mia mia d da 99 d d min da d da d mm a d da a 3 This window allows you to enter a note J ste Ge la ui nl In y ga 99 qa d da da da da Papa Qd lato ll lat s ler Ln ea Leta ute This area allows you to type the
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