axess hotel tutorial..
Contents
1. Hotel User Manual User Manual Table of contents De Ee Le E 4 INNA SC SC EE 4 Sne EE 5 4 ENT NQIOY CCS sete cencicrenas emcee cela emetic tease tects e tect ietektican eka cate cct 6 See full Staff list 4 1 SEN 7 Create new employees 4 2 pense EE 8 e EE 13 See full Doors list 5 1 Ee 14 Create a door E 15 Create new zone 5 3 A oe 17 Making cards 5 4 SES 18 5 4 1 5 4 2 5 4 3 Date Hour card de on Axess System User Manual 9 4 5 E BE 19 6 Header unchon nern nnne 20 Yisualise movements 6 1 EEN EE 20 View the installation movements View the application movements Oie WE 21 Read card 6 2 EEN EE 22 L EE 23 La on Axess System User Manual 1 Login La d Click on the programme icon an and access the programme by entering your username and password and selecting the language Spanish English and French Liser Password Languaje User privileges vary according to the user level 1 4 2 Main screen This screen displays the programme s six main icons the functions of which are detailed below A AXESS HOTEL mcm ao H Oo Ppa Lee lt AA 7 wm SC ai e Water SV EE k ii EE TIA E S mem II 4 II EN II LOURDES cB34406 e E Ei 5 Bandeja denl O Manuales ing 5 me tek liy Microsoft SC B Skype lous wi Axess Manu 9 me tek Ejec yY Dibujo Paint A2. Copy a card Generates a card for people accompanying the guest or if the guest has left their card inside the room THIS OPTION DOES NOT OVERRIDE PREVIOUS CARDS Lost card Generates a new card for guests who have misplaced their card THIS OPTION OVERRIDES PREVIOUS CARDS de on Axess System User Manual 4 Employees This menu is used to manage cards for employees B l we Oe LIED Ic RT gee Yj A n k gt o INICIO Of O Bandejade Aen Sun K Skype loss 1 W 2 Microsof iss C i K Eje Dibujo Paint A AXESS HOT Lett de on Axess System User Manual See full Staff list 4 1 Option one displays the complete list of employees for whom cards have been generated User L 2s emp IPerAd empleado g4 aad CES ee DO Ricardo Beitia DO German German gso Veronica Sanchez 61I Alberto Cobo gss Ricardo Fernandez GGI prueba dual L Igor Leal 68 Aingeru Aingeru gs e de ZA habitacion zonas BSl nuevo nuevo 8l jjj jjj E 1041 IGOR IGOR This window displays The details of the selected employee on the left hand side ec Bai lt lt v Generate a new card in the event that the employee has lost theirs THIS OPTION OVERRIDES PREVIOUS CARDS Ss ba Create a copy of the card THIS OPTION DOES NOT OVERRIDE PREVIOUS CARDS ES Delete the employee selected de on Axess System User Manual 4 2 Create new employees Opti
3. 9 Ei j Changement configuration de base mem 24 05 2011 16 37 11 ES Enregistrement carte usine mem 24 05 2011 16 37 46 Eug Enregistrement carte usine mem 24 05 2011 17 04 14 E Login mem 24 05 2011 17 09 18 Ze gt wy Axess System mem User Manual 6 2 Read mees This option allows the user to read a card and to view its configuration as follows Guest Card Doors 01 Zones No associated zone Areas areal Validity start date 24 5 11 10 00 Final validity date 29 5 11 13 00 Privacy False e ei Se This screen allows the user to read a reading collation card and to view the movements on it re on Axess System User Manual This icon allows you to exit the current session and change the user Click on Escape to exit the application de on Axess System
4. ANESS HOTE ci E5 Dez ONG m 10 59 A j d J it deste lla on Axess System User Manual 3 Check in This simple menu is used to generate the cards for guests staying in the rooms New client z WI Access Authorisacions Bees E g produccio Chat Sen prueba e Meke room Gvpileble Initial date 26 06 2011 End date 27 06 2011 Door 2 Door 3 Door 4 un mar mi jue vie s b dom un mar mi jue vie sab dom all Ca a lA a ee a a H g producc g producci g producci R h iz d d i5 s i Fs e J y o SOlD gol D gol D Te VAS 132220 EI 22 TIGER 19 20 21 22 Si Se ep SR 23 24 25 EE 23 24 25 25M 25 29 W prueba2 pSprueba2 pO prueba2 _ C Hoy 2670572011 _ Hoy 2770572011 L eg gt l I Il L ra p n gt 11 00 08 12 00 00 amp SEET Bo CS _ cat iesey To generate the card simply select the room and then the days the guest is staying for on the calendar The following customer options are also available Add authorisations such as access to the car park swimming pool lift etc and even restrict access by setting specific time limits Add additional room doors in the case for example of families staying in more than one room where each card opens all the doors selected Mobility impaired guests Click on this option to allow mobility impaired guests more time to open the door with their card Number of cards to generate maximum of 10 There are two further card generation options
5. ck will indicate by means of an indicator light when the battery is running low There are four levels available Opening time for normal access and for the physically impaired ADA who usually require more time to open the door Automatic opening to open and close the door automatically and at a specific hour Programmable DSTs for changing the time automatically when the clocks go back and forward over a period of four years Zone programming Adds the lock to zones to which it is assigned Route configuration Allows the restricting of the route of doors through which a guest is able to pass in order to reach their room Following configuration of the card the user has three options Generate a multiple configuration card to configure various locks with a single card with a similar configuration Generate a configuration card for a specific lock One card per lock Store the data generated without generating the configuration card Axess System User Manual Create new zone s3 1 Pommes Option three enables a new zone to be generated Simply enter the name and add it to the list de on Axess System User Manual Making cards 54 This option is used to create special cards of a more communal nature 5 4 1 This type of card can be used to open all the locks in the system It should be kept in a secure place accessible only to the people authorised to use tt 5 4 2 This is a sec
6. day from 8 am to 3 om follow the steps below 1 Select the number of time ranges to be entered in this case 2 2 Click on the first three boxes to specify the two bands in the first range and the first band in the second range 3 After entering the times for the previous periods allocate the type of restriction for each day 4 Enter the name of the table 5 Save the table de on Axess System User Manual Automatic Opening cx 1 eae ene Table Name INICIO SM N Axess System User Manual 5 Doors This menu is used to configure the hotel locking plan which involves the following Doors Zones Special cards See full Doors list e j n Create new door Create New Zone Special Cards creation Ot Oe SE BE d RE L e dE ee r L Ley E BE Ges f e e EE CH e 8 gt 2 bh Ee INICIO Of C Sandeja des 4p Microsoft Si K zapen Wam es tek P me tek Eje ll N Axess System User Manual See full Doors list 5 1 Option one displays the complete list of the locks generated and the configuration for each of them meee ppid ast pid zona QHAB APERTL GQPUERTA APE g GQ PUERTA11 J JOPUERTA12 dst DES Inicio Select a lock to modify it delete it from the list or generate a configuration card to update the lock provided that the lock is not engaged displayed in red de on Axess System
7. displays the movements in the locks that have already been read by a reading collation card View the application movements 6 1 3 This option displays in the form of a table the actions that each user has carried out in an application Cod Movements User Date EnD Changement configuration de base mem 17 05 2011 12 21 40 EIE Changement configuration extra mem 17 05 2011 12 22 27 ENE Changement configuration extra mem 17 05 2011 12 23 12 E Login mem 17 05 2011 12 33 46 En Login mem 17 05 2011 12 46 55 Em Login mem 17 05 2011 12 50 47 E Login mem 17 05 2011 12 51 06 En Login mem 17 05 2011 15 01 25 Em Login mem 17 05 2011 15 28 09 Em Login mem 17 05 2011 15 37 08 E Login mem 18 05 2011 8 44 17 En Login mem 18 05 2011 8 46 53 Em Login mem 18 05 2011 8 49 21 E Login mem 18 05 2011 18 26 21 En Login mem 18 05 2011 18 28 05 Em Login mem 18 05 2011 18 28 15 Em Login mem 19 05 2011 12 35 10 E p Login mem 23 05 2011 9 55 30 En Login mem 24 05 2011 10 15 36 Em Login mem 24 05 2011 10 16 58 E Login mem 24 05 2011 10 21 50 En Login mem 24 05 2011 10 27 11 Em Login mem 24 05 2011 10 33 51 Em Login mem 24 05 2011 10 55 17 E Login mem 24 05 2011 11 04 53 En Login mem 24 05 2011 12 31 47 Em Login mem 24 05 2011 12 51 10 En Login mem 24 05 2011 16 36 5
8. loyee and leave them stored on the employees list Click on the second tab to configure the employee authorisations to be generated de ch Axess System User Manual Employee configurator Number of cards to be encoded O One shot cerd The following can be enabled for each employee Upto 4 locks Up to 6 zones As many authorisations as are necessary The card can now be generated You can also specify the shifts in which employees can have access to different doors Tables can be generated with different timetables for each week These can be selected in the employee card configuration phase as shown below de on Axess System User Manual User data Access Authorisations L To generate a timetable select the installation times and allocate them to different days You can select from two time ranges each with two time bands To create a timetable follow the steps below 1 Select the number of time ranges to be entered 0 1 or 2 2 After selecting the number of ranges select the time bands to be entered in them on Axess System User Manual 3 Select the required type of restriction for each day of the week 24 hour restriction no time restriction Range 1 or Range 2 4 Enter the name you wish to give to the timetable 5 Save the table For example to generate a table with the following times Monday Wednesday and Friday from 8 am to 1 pm and 3 pm to 6 pm Tuesday and Thurs
9. mem User Manual Create a door 52 Kee A Use option two to create and configure a new door Lock configuration Configure lock behaviour Bistable O Privacy Opening Time 3 y i Disabled Opening Time 3 a Low battery threshold Critical vi xo 7 Automatic Openings Table Name wl SST Table Name sl _ Multiple Gonfiguretor Access Increase i To i it f ardware configurator Locks configured O Configure lock via USB Lock Identifier Increase Multiple Configurator L First of all give the lock a name Locks are categorised according to their location and operating mode Select one of the following types ROOM Room door for use of guests SUITE Guests door with a main door CORRIDOR Access door situated in corridors ACCESS Door for accessing predetermined places such as a swimming pool storehouse etc WALL READER Reader supplied by the mains and which provides access to garage doors and lifts etc Each lock has the following additional configuration Bistable function Allows the door to be left open permanently if the user card has the capacity to do so Advisable only for controlling points of access Privacy type o Mechanical default The reader detects the operating of the lever de on Axess System User Manual o Electronic Operated by means of a switch and an indicator light Low battery indicator Allows the user to select the battery level at which the lo
10. on two allows users to generate a new employee and comprises two option tabs the first of which is as follows New Employee d User data Access Authorisations Name Surname 1 O ADA O Office function LC Overrides privacy Title Passsport AD Telephone Date of validity 7 Initial dete 26 06 2011 End dete 27 06 2011 Mobile lun mar mi jue vie sab dom lun mar mi jue vie sab dom Low bettery signal 48 Vv 1 1 2 gob 65 GR B 2 S 5 Ge B H WETT es I Ww SS BS E IL Ze IS TA Es O Authorisetion time tables 16 1 18 IS 20 21 322 16 L J8 IS 20 2t 322 23 24 25 27 28 29 23 24 25 26 ER 30 2 30 21 _ Hoy 26 05 2011 Hoy 27 05 2011 Number of cards to be encoded d SE EE E EE EE gt The employee s personal details are entered on this screen and the user has the option of activating the following options Mobility impaired employees This option allows mobility impaired employees more time to open doors with their card Override privacy Allows the door to be opened when the customer has locked it from the inside Bistable function Allows the door to be left open or closed permanently Advisable only for controlling points of access The battery level may also be adjusted The lock activates a light that indicates when the batteries need to be changed By indicating the validity start and end dates you can generate the cards you need for the selected emp
11. urity card that is generated in implementing the system through each of the locks installed This type of card is used in the case of an emergency in the event that new cards cannot be generated due to a power cut or an accident As a result the user can continue to access the various locks until the problem is dealt with 5 4 3 This is a card that collates the movements and readings of a lock Once it is generated information can be retrieved from a lock in two seconds only The retrieved movements of the lock can be displayed by following the steps described in sections 6 2 and 6 1 1 of the manual de on Axess System User Manual Date Hour card 5 4 4 The creation of the card allows the date and time of any lock to be updated 5 4 5 This special card is required for communicating between the portable device and the lock The document describes how this card should be used de on Axess System User Manual 6 Reader function This menu is used to read any card in the system r Visualise movements ee i Bats eee go E SE he LY J axessHotet ES CO G38 11 20 6 1 Visualise movements This first option displays the movements in the application and the locks The user has two options in this case View the installation movements View the application movements de on Axess System User Manual View the installation movements 6 1 2 This option
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