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M-01766 - National Association of Letter Carriers

1. Verify Plus4 on Single Route Zone 32809 A Tues Jan 20 13 20 11 2005 following Plus4s have been tagged to street records assigned to different routes Plus4 Route Adj PD Street ID Side NDS Name NDS Range 5919 C019 1 130059989 R PLATO AVE 801 899 C019 1 130059989 R C019 1 130059989 R C019 1 130059989 R C019 1 130059989 R C022 1 130060856 R Plus4 Route Adj PD Street ID Side NDS Name NDS Range 5997 C022 1 130115824 R W LANCASTER RD 800 800 C041 i 130060153 L Plus4 Route Adj PD Street ID Side NDS Name NDS Range 6452 C016 1 130059106 R VOLTAIRE DR 6900 6998 C016 1 130059106 R C016 1 130059106 R C016 1 130059106 c022 1 130059132 R c022 1 130059132 R NOTE The street records containing the Plus4 values identified in this report have been selected and added to the set Plus4 Route Conflicts Total number of Plus4 s found on different routes 3 NOTE Print the Verify Plus4 on Single Route report and return to the map and Territory Transfer Toolbox The conflicts will be the yellow highlighted street segments You may need to zoom in on a sectio
2. Re sequenced Delivery Points Date Thurs Jan 22 Zone 32809 Route C009 Page 1 Route Deliv Relay Zip4 Addr Unit Unit Seq Mode Num Code Num Street Name Type Num 1 Walk 1 6383 7220 BOICE ST 2 Walk 1 6383 7226 BOICE ST Consider Letter Carrier consultation feedback Use this information to help you address the following Too little Relay Time credited to a route Unrealistic Travel To Travel Within or Travel From Times Not enough or too much delivery time given for a sector segment s that has been transferred Unreasonable relays on foot routes Loops that are too long on park and loop routes Make sure any additional time credits agreed to based on the consultation are applied to the route Chapter 12 Finishing COR 123 Use the following reports to verify that the correct solution is uploaded to DOIS e Compare the times on Route Summary Report to the times in DOIS e The 1840R used during the Adjustment Consultation e District Lead Teams DLTs should jointly submit the adjustment for approval in DOIS Address Management System AMS should email the AMS Route Sequence Report to the Delivery Unit for carrier verification This report may differ from the COR Re sequence Delivery Report because No Stats and zip 4 s migrate to the beginning of the route NOTE After i
3. Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 1of 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE OFFICE STREET Adi dR Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS UNE IME Husted Route ADDITON SEGMENT ROUTE 55 55 NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 Street Time 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 C019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 272 019 20 0028 0326 R Todd Ave 5001 5099 2753 034 19 00 29 03 27 R Todd Ave 5101 5199 2754 049 32 00 30 0328 Relay Time 14 37 ADJ 17 51 0 0 0 00 00 03 34 R___ Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay BREW ST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 02 00 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and M
4. 16008 M P ROBINSON 16011 W D ENNIS 16014 CA CATIGNANI 16017 LF HOHMAN 16020 C S PAIGE 15021 KJ CREEK Help 20 Chapter 3 Data Prep 3 Click on the Workbench button click on Select Edit Office Time to enter the Evaluated Office Time and reason for selection and save for each route i Delivery Operations Information System 0015 File Application Options Window Help Select Edit Office Time Route Number 16002 Display Edit Line Items Line Std DOI AwOl Justification View Mail Volumes Office Times Justification 1840 Avg Net Time Used Route Office time based on data analysis from Interim 1840 Avg Standard Time Alternate Route Adjustment Process MOU Selected Office Time Line Item Time Adjustments Modified Office Time nas RESTRICTED INFORMATION 4 4 Click on Select Edit Street Time to enter the Evaluated Street Time and the reason for selection and save for each route Delivery Operations Information System DOIS File Application Options Window Help elect Edit Street Time Route Number 16002 Display Justification r Street Time Selection Route Time based on data analysis from Interim wol 1840 Time Alternate Route Adjustment Process MOL 1840 B Time 00 00 1840 B Time Including St Aux 00 00
5. Miscellaneous Other This function is used to cover anything not covered under any of the other functions mentioned Examiners should take notes so that the reasons for any time recorded under this function are identified NALC representatives should look at any time recorded under this function and determine whether it is recurring or nonrecurring NALC representatives should be sure to look at the 3999 Data Summary and the 3999 Function Analysis screens in DOIS when reviewing PS Form 3999 for each route The 3999 Data Summary screen gives a summary of the time breakdown of the functions mentioned above It also shows a number of details relating to number and percent of possible deliveries made on the day the 3999 was recorded The 3999 Function Analysis screen shows how much time was recorded under each of the functions described above These screens can be printed 130 Chapter 13 Forms Reports and Screens PS Form 3999 and Examiner s Comments Explanation A section of an example PS Form 3999 and the corresponding examiner s comments are below The following is an explanation of how to read this form and how to use the examiner s comments Example PS Form 3999 Leave Office Show Line of Travel Line of Travel to and from Lunch Place Residential Det Ime Actual pays Delys Delys Delys Delys Delys Delys Delys Delys ned Poss Poss P
6. Select Volume Coverage x Volume Coverage C Non Ful Coverage Initializing the Routing Data Now that you have set your parameters you will need to initialize the routes This means that you are resetting all data to the initial existing route conditions It restores the zone to its starting point COR Route Adjustment E x Category Command Startup amp Import Export Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Create Blockface Layer Edit Existing Route Summary Select Office Transfer Mode Select Volume Coverage Initialize Route Data Cancel Version 1 3 dl Click to initialize the route data Click when finished 30 Chapter 4 Parameters Set the Auxiliary and Vacant Routes It is highly recommended that you work closely with the Local Office Contacts during this step You need to decide on the optimal location for an auxiliary route You will need a seniority list to minimize the impact on senior carriers within the zone and to identify any vacant assignments COR Route Adjustment 3 Category Command Select Auxiliary Location Startup amp Import Export Procedures Delivery Location Procedures Select Vacant Auxiliary Routes Delivery Data Procedures Generate Routes Street and
7. ji40 10447NW11THST E ptr joso iseswwirTHST fm 0 A Examiner s Comments Route Examiner s Observations Comments street 2608 gamer II Route Number Date CIAO JU 2 Loans E X7e amp wos 245 _ TIME 2 wp 14 47 107 58 i Mm EZASPE D A 72 Persona ee TER AD 11 21 M22C OTHER DE PRESS H W 4 Z 225 RE 3 ISO 2 770 gt AVE E DEVIATE Fok EXPRESS A PAARS MOBU WA 1 Chapter 13 Forms Reports and Screens 135 3999 Audit Trail Report The 3999 Audit Trail Report comes from the Postal Service s DOIS system and shows any changes made to a PS Form 3999 after its been completed There is an example report on the next page for route 026 in zone 33026 We will walk you through this example report on the next page You will see the title 3999 Audit Trail Report on top Underneath the title are the zip code route number and data capture date The data capture date is the date the PS Form 3999 was done on the route The PS Form 3999 on the example form was completed on 1 10 2011 The column to the far left is the Version Number Ver Nbr column A number 1 without a number 2 indicates an initial delete of an entry to the PS Form 3999 downlo
8. GUIDE FOR USING COR NALC COR TRAINING A GUIDE FOR USING COR This guide is intended for use by NALC COR Technicians District Evaluation and Adjustment Team Members and any other interested Letter Carriers when routes are adjusted using the COR Program The idea of creating this guide is to ensure that COR route adjustments are made in compliance with the National Level settlement for Case Q01N 4Q C 05022605 M 01661 The COR settlement is reproduced on the next page The most important principle to remember when using the COR program is that when any time is reduced on a route it must be fully explained on the PS Form 1840 Reverse It is our hope that this guide will make the COR Program easier to understand and use for all Letter Carriers We want to take a moment to acknowledge and thank the 17 NALC Activists that came to the National Labor College from all over the country for all the time and effort they spent writing and putting this guide together A GUIDE FOR USING COR Mr William H Young President National Association of Letter Q01N 4Q C 05022605 Carriers AFL CIO Class Action 100 Indiana Avenue N W Washington DC 20260 4100 Washington DC 20001 2144 Dear Mr Young Recently our representatives met in pre arbitration discussion of the above referenced grievance After reviewing this matter the parties agree to the following The Carrier Optimal Routing COR process is a management t
9. li M AL MAMAS aa h mrs 1 i n 4 5 toe Seis a sr atte ata vai he 0 1717 Nis 110 088 i dx 1 zm eno 1 367171 26 487204 gt Chapter 9 Line of Travel 83 Print the Line of Travel Report to help you edit the delivery order example and explanation of this report is located in Chapter 13 of this guide Common problems when reading the Line of Travel Report e When reading the Line of Travel Report keep in mind that moving the vehicle from park point to park point past already serviced deliveries is recorded as Backtracking in COR The use of the word Backtracking in the Line of Travel Report in COR should not be confused with the non recurring function of Backtracking on a 3999 Do not miss this point e The address range listed on the report is not always the physical address of every house or building If an alternate address has been assigned it will be listed instead Carriers may think deliveries have been left off e COR can only recognize park points where a node was established in data prep It may not be your intent for the carrier to park at the exact location COR lists on the report e There may be a different travel to from pattern for the route which is more logical The travel to from within path in COR cannot be changed unless you change the destination point COR used what it sees as the best travel path based on wh
10. 0 deliveries remaining There will always be remaining allied time on the abolished route This time must be manually moved off the route Any changes to allied time must be supported by comments in the Allied Time Comment Editor You can verify this by printing the Allied Time Details Report Abolished routes with all allied time accounted for should show zeros in every column You need to be sure you add appropriate Allied Time to newly created routes NOTE If delivery time still remains on the abolished route after all sector segments have transferred then careful consideration must be given before eliminating the remaining time 74 Chapter 8 Allied Time COR Route Adjustment 2 x Category Command Select Auxiliary Location Select Vacant Auxiliary Routes Generate Routes Edit Route Assignments Show Route Mapping Report Rebalance Routes Transfer Toolbox Edit amp djusted Route Summary Verify Plus4 on Single Route Verify Hundred Block on Single Route Create Route Transfer Report 2 Startup amp Import E port Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Version 1 3 Eliminated routes will have zero possible deliveries but may still have some left over route time These times should be adjusted
11. C022 C024 C025 co28 C041 Other 0 03 Miles Map scale 1 Inch 0 18972 Miles 1 12 021 IE The route map will show the adjusted routes Zoom in and look closely at each area ofthe map to see what has changed This should be done regardless of whether you like the solution or not This will help you determine what parameters may need changing to generate a different solution Chapter 6 Adjusting Solutions 45 Task Bar Icons The first time you work with the COR program familiarize yourself with the icons displayed below so you can learn how to navigate the map easily These are some of the most often used buttons in the task bar Maptitude EC lelxi File Edit Map Datavig 005 Windo osa ia 19 32009 MAP ZI A X X lolx F a lor Th ti F olor eme E __ Automatic Map Wizard Label Shows current map layer 1 7 7 f Actual legend CL Map scale 1 Inch 0 18972 Miles 1 12 021 lex xd You can clarify what territory on the map is assigned to which route by using contrasting route colors to help identify the block face Use the color theme wizard to change route colors 46 Chapter 6 Adjusting Solutions Map Tools These are some of the tools used most often to look at the map during your adjustment a
12. STREET Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A z F R Old Relay BREW ST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 0 0 0 00 00 00 00 Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier Tel D eee Tal Ton m eee This is enhanced view of the rows that the Arrow is pointing to in the middle section of Form 1840R The following explains the acr
13. Street Time for Adjustment 25 RESTRICTED INFORMATION 4 NOTE Once you have completed these steps do not perform any further route adjustment functions in DOIS Chapter 3 Data Prep 21 22 Notes Chapter 3 Data Prep Chapter 4 Parameters NALC COR TRAINING 24 Chapter 4 Parameters Now that you have completed your Data and 3999 editing you will move on to setting parameters in COR Here you will review edit and verify all ofthe data that has been previously entered into the COR program Remember human entered the data so a human should review the data You will also finalize the beginning stages of COR by building layers assigning volume coverage and setting any auxiliary and or vacant routes These parameters will be set up for a complete zone Later you will be able to set parameters on individual routes but for this section we will concentrate on full zone parameters Review Initial Data Prep Turn Defaults and Turn Exceptions During the data prep time values were set for U turns left turns right turns and straight aways To get to the proper window click the COR menu button choose the Street and Office Layer Preparation from the Category window and select the Edit Turn Defaults command COR Route Adjustment E x Category Command Edit Street Attribute Defaults Assign Street Attribute Defaults Startup amp Import Export Proced
14. DELIVERY column is the total amount of evaluated street time for the route before the adjustment On the example report C001 has 2 27 2 hours 27 minutes allied time and a total street time of 7 04 7 hours and 4 minutes before the adjustment 144 Chapter 13 Forms Reports and Screens Existing Route Summary Report Continued U S POSTAL SERVICE Delivery Routing System Route Summary 02 08 11 09 25 34 203 3TREET TIME OFFICE TIME OUTE DSL ALLIED DELIVERY NET STD FACTOR TIME 2 2 2 2 20 gt 2 2 2 20 20 20 20 20 20 2 2 O2 2 202027 20 20 20 20 20 2 2 2 m 04 28 INR LE 22 1091 2003 557 92 07 07 92 01 30 01 30 0 159 08 32 005 1347 01 54 07 22 01 23 01 23 0 062 28 45 C006 713 01 10 06 51 01 20 01 20 0 108 08 11 2007 1229 91 39 07 41 01 16 01 16 0 062 08 57 c008 361 02 29 07 09 01 19 01 19 0 092 08 28 coti 795 01 46 06 24 01 32 01 32 0 130 07 56 2012 858 02 29 07 15 01 17 01 1 9 089 08 32 2014 360 02 21 06 59 01 14 01 14 0 077 08 13 C015 769 01 36 06 43 01 14 01 14 0 096 07 57 C017 753 02 09 06 51 01 30 01 39 0 118 08 21 2013 656 91 41 05 47 01 36 01 36 0 145 08 23 co21 383 01 49 97 08 01 08 01 08 0 077 08 16 C022 726 01 38 05 29 01 11 01 11 0 098 07 39 C023 577 01 49 05 21 01 19 01 19 0 137 07 40 4024 451 01 25 05 18 01 10 01 10 9 155 06 28 5
15. e Buildings or houses that no longer exist e Box mail customers e New buildings or houses that are not yet delivered NO STATS are identified with zero time associated with them RELIEF R ADDITON A R S TRENTON AVE STREET TRANS FERRED TO ZIP 4 FROM ADDRESS RANGE SECTOR ROUTE BEGIN END SEGMENT NUMBER DELYS OFFICE TIME MM SS STREET TIME MM SS R S TRENTON AVE R S TRENTON AVE NOTE An 1840R is not dated Make sure that you validate this is the most 550 598 3354 C001 557 599 3360 C001 recent 1840R for the route you re looking at You can verify this by matching the times on the 1840R with the times on the Route Summary Report that was uploaded to DOIS Add and Remove Times on the 1840R can be verified by Sector Segment from the 3999 Keep a copy of the 1840R for your own records 120 Chapter 11 PS Form 1840 Reverse Chapter 12 Finishing COR NALC COR TRAINING 122 Chapter 12 Finishing COR Re sequenced Delivery Points Report An example and a detailed explanation of this report can be found in Chapter 13 of this guide Print IMMEDIATELY after the Line of Travel for the route is generated This report lists each of your delivery points in sequential order It is similar to the edit book Letter Carriers can quickly identify line of travel problems like out of sequence deliveries by reading over this report
16. 156 Drive 0 3242 1601 N PALM AVE STE 311B 157 Drive 0 3242 1601 N PALM AVE STE 311C 158 Drive 0 3242 1601 N PALM AVE STE 311D 159 Drive 0 3242 1601 N PALM AVE STE 311E 160 Drive 0 3242 1601 N PALM AVE STE 311F 161 Drive 0 3242 1601 N PALM AVE STE 310 162 Drive 0 3242 1601 N PALM AVE STE 304A 163 Drive 0 3242 1601 N PALM AVE STE 304B 164 Drive 0 3242 1601 N PALM AVE STE 304C 165 Drive 0 3242 1601 N PALM AVE STE 304D 166 Drive 0 3242 1601 N PALM AVE STE 304E 167 Drive 0 3242 1601 N PALM AVE STE 304F 168 Drive 0 3242 1601 N PALM AVE STE 301 169 Drive 0 3242 1601 N PALM AVE STE 303 170 Drive 0 3242 1601 N PALM AVE STE 302 171 Drive 0 3242 1601 N PALM AVE STE 300 Chapter 13 Forms Reports and Screens 159 Line of Travel Report This line of travel report provides detailed instructions on the delivery of the route block by block and turn by turn Two portions of an example report for route C008 in zone 33026 are attached This report is self explanatory for the most part but we will walk you through a few sections of the attached example report The report has a box at the top containing information about the Zone route day ofthe week and date the report was generated The attached example was generated on Friday April 1 Be sure the report you are using is current The far left column is titled Directions This column gives you directions such as turns to make The information in this column must be read in conjunction with the nex
17. 2 SSH SS SS SS SS SS za gt a a mu a Total 12730 30 39 109 23 21 13 1 30 36 fifth sixth and seventh columns from the left are titled OFFICE TIME These columns are subdivided into three columns STD and FACTOR The column is the evaluated office time for the route before the adjustment In the example report C001 has an evaluated office time of 1 14 1 hour and 14 minutes The STD column is the standard office time for the route over the evaluation period in a joint process or during the six days of inspection in a six day count and inspection In the example report C001 has a standard office time of 1 14 1 hour and 14 minutes The FACTOR column is the office factor used to transfer office time from one route to another when territory is transferred In the example report C001 has an office factor of 0 118 This means that for every delivery transferred from C001 to another route 0 118 minutes of office would be taken from C001 and added to the gaining route The column on the far right is titled ROUTE TIME This is the evaluated total time for the route before the adjustment When the total street time from the DELIVERY column is added to total office time from the NET column the result is the total route time On the attached example report 001 has a total route time of 08 18 8 hours and 18 minutes before the adjustment Chapter 13 Forms Reports
18. Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 R Todd Ave 5001 5099 2753 C034 R Todd Ave 5101 5199 2754 C049 A Relay Time EXR 14 37 ADJ 17 51 0 0 R Travel Within EXR 15 22 ADJ 12 22 0 0 Old Relay BREWST 01 33 9001 9999 3239 New Relay 216 43rd St 1 04 sooo 9098 3273 New Relay 4925 Todd Ave St 1 04 0 0 Parcel Delivery 0 0 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier The Arrow is pointing at the right hand corner of the 1840R The Arrow is identifying a section called Adjusted Route This shows what has been decided is the new office time the new street time and the new total time for the route after the adjustment On the form you are looking at the new office time for route C012 is 1 36 the new street time is 6 34 and the new total time i
19. Postmater Designee R BEGIN END en FROM 19 ADDITON ROUTE Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 Street Time 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 c019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 c019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 049 32 00 30 03 28 Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen ___ Yes or No 2 Base Time Route Evaluation From Form is Hours and Minut 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier New Relay 21648129 w 9098 378 o mm New Relay ojoj This is an enhanced view of the rows
20. are being added to route 26008 Continuing to the right the next two columns are called Office Time and Street Time These columns show the time value that is being added to the route or taken away from the route because of the adjustment being made On the form you are looking at the even side of the 1400 block of Fairway Rd is being added to route 26008 for 21 seconds of office time credit and 5 minutes and 34 seconds of street time credit Every entry on every 1840 Reverse will follow this same pattern 166 Chapter 13 Forms Reports and Screens PS Form 1840 Reverse Continued First Page of Example 1840 Reverse Chapter 13 Forms Reports and Screens 167 PS Form 1840 Reverse Continued On the form you are looking at there are 5 entries made for Fairway Rd All 5 entries are coming from route 007 and being added to route C008 The total number of possible deliveries for Fairway Rd is 57 This territory has been transferred to route 26008 for a total office time credit of 2 minutes and 26 seconds and a total street time credit of 28 minutes and 46 seconds for a total time credit of 31 minutes and 12 seconds Therefore these 57 deliveries were added to route 26008 for a total of 31 minutes and 12 seconds On the upper right hand corner of the 1840 Reverse you can see a section called Adjusted Route On the form you are looking at the new office time for route 26008 which is 1 17 the new street time is 6
21. 0 5 mi Gr Walk Smirs 6004 ConventLn PA 19111 0001769246 dala 2601 Geagl Teves uf Joe e pools s 1 Head northwest cn Convent Ln towarc State oret D 4 MUSA Then ENTER EACH Park Point the order provided on the ROUTE SUMMARY REPORT You will see each Park Point Plot on the map and the driving time between is calculated under the DRIVING DIRECTIONS section qe AS n fa 7 d uet 2 wart LP lr lade pa HA LILA L801 care Sz hilzestphia 122 22290 4 25 Signin Search Maps Get Directions Maps amp Print O Serd se link N d y gt gt G a 5004 Corren ane Phisele pia P 5501 James Street Priladelohia PA 9501 Wiszinoming Stroct Phiade phia PA Der inten Shas Got Directions Driving directions to 9601 Wissinoming St Philadelphia PA 19114 James St Fitler St and Wissinoming St 4 mins 0 7 mi Or Walk Amira 6004 Convent Ln Pilacelplia 19151 1 Head northwest cn Convent Ln lows State e This provides you with the minimum amount of time between each Park Point on your assignment 96 Chapter 10 Validations Print this Google Maps Report and attach it to the 1840 Reverse e After identifying this minimum amount of time me
22. 00 00 05 3 1 AITING OTHER 112 16 5400 06 12 TRAVEL WITHIN 11 23 06 00 01 29 RELAY TIME 11 24 35 00 01 40 Return Office Show Line of Travel Totals LLL Complete only if carrier is 1 reimbursed for driving his own vehicle 2 furnished bus fare or its equivalent 3 provided transportation in a Postal Service Vehicle or 4 assigned to a Postal Service or contract vehicle b P Park L Loop V Vehicle D Dismount O Odd Crisscross PS Form 3999 November 1997 Page 2 of 6 Reverse FACSIMILE DOIS Chapter 8 Allied Time Route No 60060 63 Exhibit 2 The PS Form 1840 Reverse RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 11 20 08 Page 5 of 8 Travel To Route BXR 09 45 ADJ 05 56 Travel From Route EXR 13 47 ADJ 04 57 Travel Within EXR 43 09 ADJ 03 00 Comments Office break Option chosen _ Yes or __ No Base Time for Route evaluation from Form is 1 Hours and Minutes Street Time for adjustment 05 50 hours and minuten 4 Reasons for selection of street time Office Time Mode Demonstrated Performance by Relieved Carrier PS Form 1840 Reverse Facsimile 64 Chapter 8 Allied Time Exhibit 3 A 3999 Function Analysis Screen 3999 Data Capture Summary 04 01 2004 Street Analysis F
23. 01 14 0 096 07 57 2917 536 01 59 06 22 01 31 9 118 07 53 C018 506 01 44 06 29 01 34 0 146 08 03 co21 750 01 57 06 56 01 08 0 077 08 01 C022 739 91 39 06 46 01 14 9 098 08 00 C023 516 21 48 56 43 01 24 9 137 08 07 2924 790 91 11 05 29 01 14 0 155 06 43 C025 481 01 20 04 37 00 20 0 000 04 57 SMe TAE EE 5 Sa A 44 DITA AER ES Total 12730 31 31 110 25 21 21 131 46 Each column has a total amount for the zone at the bottom of the report On the example report this zone has a total route time of 131 46 131 hours and 46 minutes and a total Allied Time of 31 31 31 hours and 31 minutes You should compare these totals to the totals on the Existing Route Summary Report this is a similar report that shows the zone before any adjustment is done If any of the totals on the Adjusted Route Summary Report are lower than those on the Existing Route Summary Report the time changes must be documented and validated Chapter 13 Forms Reports and Screens 149 Route Relations Summary Report This report will show how much each route has changed and where the territory came from The following will walk you through the attached example report The top of the report has the title Route Relations Summary Report Below the title is the zone or zip code that is being adjusted The attached example is for zone 33026 Below the zon
24. 17 Lunch Time 0 30 00 Preview Audit Trai Preview 3999 Dose 140 Chapter 13 Forms Reports and Screens 3999 Function Analysis Screen The 3999 Data Summary is not a form or a report It is a screen that exists in the Postal Service s DOIS Program You can print a copy by following these steps Ji 3999 Data Capture Summary Ber xj Route Number 26008 Data Capture Date 2 Sweet Analysis Type Ful 3999 3999 Data Capture 3999 Date Summary 3999 Function Analysis Function Analysis Other Stree Time Detail Non recurting Street Tine Detad Function Total Function Total Function Total Descnplion Time Description Description Tme Relay Time 0 Travel Within 01341 Backtracking 0 04 07 Travel To 0 11 08 Accountable Delivery 0 14 37 Animal Interference 0 00 00 Travel From 0 16 46 Parcel Delivery 0 25 22 Waiting for Relays 0 00 00 Vehicle Load 0 24 33 Steet Break Time 0 10 00 Waiting for Transportation 0 00 00 Vehicle Unload 0 07 22 Collection Time 0 00 00 Waiting Other 0 15 41 Othar Street Time 1 14 25 Deadhead Time 0 00 00 Temporary Detal 0 00 00 Nor Flecuring Street Time 029 55 Personal Needs 0 08 55 Management Time 0 00 00 ith 24 Customer Contact 0 00 50 Accident 0 00 13 Gas Vehicle 0 00 00 Miscellaneous Other 0 09 54 Totals 1 14 25 Totals 0 23 55 Preview Audit Trad Preview 3333 Close 7 8 Be sure the DOIS Window is maximized to fill the c
25. 49 and the new total time is 8 06 On the last page you also see the number of possible deliveries that have been added or taken away from the route after the adjustment On the last page of the form you are looking at route 26008 has had 88 possible deliveries moved to other routes The lower half of the form is called the Comments section Under the Comments section 1 deals with the Office Break Option 2 shows the base street time selected for route evaluation purposes 3 shows the street time that was actually selected for the route On the form you are looking at 7 09 was the street time selected for route 26008 You can also see that 7 09 was the street time selected by looking back up the left hand side of the page to the Street Time second line from the top value before route adjustment These two numbers will usually match remember that just because they match doesn t make them right 4 is the reason for the selection of street time If the route was evaluated in a joint process the team will enter the reason for the street time selected here At the bottom of the page in the lower left hand corner there is a section for Additional Comments The Comments section on the 1840 Reverse should be studied very carefully when reviewing route inspection data 168 Chapter 13 Forms Reports and Screens PS Form 1840 Reverse Continued First Page of Example 1840 Reverse Chapter 13 Forms Report
26. 5 Vol 23 19 PD 111 6 Vol 22 63 104 1 Vol 2241 PD 110 0 06 42 48 Miles 86 Chapter 9 Line of Travel Chapter 10 Validations NALC COR TRAINING 88 Chapter 10 Validations 17 of 01747 states Travel To Travel From and Travel Within times must be validated documented and discussed during the carrier consultation If there is a different credit of time proposed for travel within or travel to and from the route other than what existed as reflected by PS Form 3999 such new time will be validated and a decision made by the District Evaluation and Adjustment Team regarding the proposed change prior to the second consultation with the letter carrier It is not necessary that the validation itself be done jointly in order to satisfy the District Evaluation and Adjustment Team The Route Summary Report will be used as a tool to aid in the validation process See M 01748 Pages 57 amp 58 NOTE The NALC should be involved with all validations of Travel To Travel Within and Travel From times The goal is to ensure that these times are realistic Page 61 of M 01748 states The District Evaluation and Adjustment Team will be provided the relevant reports generated by COH to review the specifics of the proposed changes regarding relays and relay times so that they can jointly make decisions regarding the proposed changes and then have the neces
27. 803 815 NOTE The street records in this report were added to the new Hundred Block Conflicts selection set Total Number of Hundred Blocks found on different routes 4 Some hundred block splits are necessary due to the physical location of mail boxes Investigate all splits before making any changes If you need to make any changes you should use the Territory Transfer Toolbox to transfer territory between routes NOTE Remember a Zip Plus4 error is fatal and you will not be able to upload your adjustment into DOIS for implementation A Hundred Block error does not prevent the adjustment from being implemented However a common problem of not resolving Hundred Block errors is one route delivering the odd side of the street and another route assigned to the even side of the same block If additional blockface transfers are needed based on input from the adjustment consultation you can always return to the transfer toolbox and move additional territory Just remember to run a new line of travel on any routes where you have moved any blockface gaining or losing The last thing you should do is run the Verify Plus4 Report one more time 60 Chapter 7 Using the Territory Transfer Toolbox Chapter 8 Allied Time NALC COR TRAINING 62 Chapter 8 Allied Time General Allied Time is all street time associated with any function separate from delivery of mail However some time that is really delivery of mail tim
28. B a 0 Q 10 01 34 EXR 15 22 ADJ 12 22 New Relay 216 43rd St 1 04 sooo 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 7 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen Yesor 2 Base Time Route Evaluation From Form is i Hours 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier A Relay Time EXR o po o 00 03 rael Wit ojo 0 e Circle Two 2 identifies Adjusted Route ADJ this time is the COR Adjusted Travel Within time that is applied to route C012 e The Adjusted Route ADJ Travel Within time in this example is 12 22 and should match the Travel Within time on the Route Summary Report for route C012 Chapter 11 PS Form 1840 Reverse 115 Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE n STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Tim
29. Likewise if the Adjusted Route Time ADJ is larger than the Existing Route Time EXR your route is getting additional time for that category All travel times are subject to COR having properly established Data Prep If the Data Prep is consistent and right the travel patterns are supposed to be arranged for the most efficient patterns These patterns establish your travel times Relay time is also subject to COR having properly established Data Prep amp Parameters The use of Nodes within the travel network will help to assign relays along the routes line of travel pattern COR uses the weight of the mail in the satchel to determine how many relays you will use on park and loop and foot routes The Adjusted Route Time ADJ for relays is created by averaging the relay time of each individual route This new average relay time is used to give a new time value for each relay created on the adjusted route NOTE If you re thinking that this doesn t sound fair and reasonable please be aware that there is still a National Level Dispute pending on this issue Chapter 8 Allied Time 67 Example On the PS Form 3999 a carrier used 10 total minutes of relay time on 5 separate relays therefore the average time per relay on that route is 2 minutes When COR creates new relays for the route it will assign each new relay a value of 2 minutes is especially important to decide if the PS Form 3999 recognizes only proper relay time Whether
30. Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Transfer Toolbox Reports and Plots Edit Adjusted Route Summary Solution Management Verify Plus4 on Single Route Verify Hundred Block on Single Route zl Create Route Transfer Report Cancel Version 1 3 Chapter 7 Using the Territory Transfer Toolbox 59 The Verify Hundred Blocks on a Single Route report will appear you do not have any Hundred Blocks that are split between routes you will not see a report In that case you do not have any Hundred Block splits to consider Kk ck ck ck ck ck ck ck ck ck kk ck ck ck ck ck kk ck KH HH HH KHK HH HH KH HH TH HH KH HH TH HH KH KH HH TH KH KH TH HH KH HK A HH KH A USPS Delivery Routing System Verify Hundred Blocks on a Single Route Zone 32809 Tues Jan 20 13 20 11 2005 KKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKKK The following Hundred Blocks were assigned to different routes Name Block Side Route Street ID Low Addr High Addr BROCKBANK DR 7300 Odd C009 30115743 7301 7307 BROCKBANK DR 7300 Odd C019 30058732 7309 7399 JORDAN AVE 800 Even C022 30115851 800 802 JORDAN AVE 800 Even C019 30059064 820 862 JORDAN AVE 800 Even C019 30059119 804 818 JORDAN AVE 800 Odd C022 30115851 801 801 JORDAN AVE 800 Odd C019 30059064 817 863 JORDAN AVE 800 Odd C019 30059119
31. Summary Report e Adjusted Route Summary Report e PS Form 3999 s e Initial Carrier Consultations e Local Office Contacts e Existing Route Maps e Allied Time Report e Existing Route Summary Report Chapter 7 Using the Territory Transfer Toolbox 53 CAUTION When you are this section make sure all other boxes are closed The Route Adjustment Toolbox is how you manually move blockfaces territory street deliveries between routes within the COR program Route Adjustment Toolbox Gaining Route 2005 y First you have to select the route to pick up blockfaces This is setting the Gaining Route Click Transfer Blockface to enter the transfer mode It is useful to have the Route Times Totals window open while moving blockfaces To open Route Time Totals click LEE this will display the Route Statistics window Route Statistics x Route Possible Street Office Route Priority ID Deliveries Time Time Time Time cong 331 0658 01 27 019 254 06 01 01 30 07 31 00 00 r Display route totals during transfer Display Affected Routes Toggle OK Check the box for Display route totals during transfer and click OK This allows you to keep a small movable window on screen that constantly updates the Total Route Time that would result from all routes involved in a pending territory transfer Doute Tine Total Ss Route Route ID Time 54 Chapter 7 Using the Territory Tran
32. Todd Ave St 1 04 4 Reasons for Selection of Street Time Parcel Delive Comments 1 Office Break OPTION Chosen Yesor No 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes Office Time Mode Demonstrated Performance by Regular Carrier Chapter 13 Forms Reports and Screens 173 Notes 174 Chapter 13 Forms Reports and Screens NALC TRAINING A GUIDE FOR USING COR 05 17 2011
33. Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 272 019 20 0028 0326 R Todd Ave 5001 5099 2753 034 19 00 29 03 27 R Todd Ave 5101 5199 2754 049 32 00 30 0328 Relay Time 14 37 ADJ 17 51 0 0 0 00 00 03 34 R___ Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 m Old Relay BREW ST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Bre ON Chosen __ 2 Base Time Evaluation FromForm is Minutes 3 Street Tim Jjustment 06 10 Hours and Minutes 4 Reasons fc lion of Street Time Office Tim monstrated Performance by Regular Carrier Hours New The Arrow identifies an expanded view of the Left Corner of the 1840R and Const Minutes Minutes Office Time 0125 Street Time 06 10 Total Time 0735 Relief Addition You must compare the times in this section to the evaluated office and street times on the UNIT SUMMARY REPORT On the upper left hand side of the form in the Item column there is a line for Office Time a line for Street Time and a line for Total Time On the form you are looking at Route C012 was given
34. a route from the drop down menu and click Edit Click the middle tab called 3999 Data Summary and the screen appears Click File on the top left of the screen Click Print Screen n The top of the Data Summary screen is the Route Number Data Capture Date and Street Analysis Type You can see this is route 26008 the PS Form 3999 was completed on 01 10 2011 and it was a Full not a partial 3999 The left half is the Time Breakdown All Allied Time from the PS Form 3999 fits into one of the seven descriptions Load the Vehicle Travel To Route Travel From Route Vehicle Unload Relay Time Other Street Time and Non Recurring Street Time This is all added into Total Allied Time A line for Total Delivery follows The next to last line is the Total Gross Street Time line which does not include a Lunch Break The Lunch Break is on the last line The screen shot shows the Letter Carrier on route 26008 took 0 24 33 to load the vehicle 0 11 08 to travel to the route 0 16 46 to travel from the route and 0 07 22 to unload the vehicle on the day of inspection The Letter Carrier spent 0 00 00 on Relay Time 1 14 25 on Other Street Time and 0 29 55 on Non Recurring Street Time on the day of inspection The Total Allied Time recorded is 2 44 10 The Total Delivery Time recorded is 4 45 08 The Total Gross Street Time for route 26008 on this day is 7 29 17 not includ
35. an office time credit of 1 25 and a street time credit of 6 10 for a total daily time credit of 7 35 According to the Postal Service this route needs 25 minutes of Addition Chapter 11 PS Form 1840 Reverse 101 Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE TO OFFICE STREET Adi dR Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS UNE IME Husted Route ADDITON SEGMENT ROUTE 55 55 NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 Street Time 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 C019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St
36. and Screens 145 Existing Route Summary Report Continued Each column has a total amount for the zone at the bottom of the report On the example report this zone has a Total Route Time of 130 36 130 hours and 36 minutes and a total Allied Time of 30 39 30 hours and 39 minutes NALC representatives should compare these totals to the totals on the Adjusted Route Summary Report this is a similar report that shows the zone after the adjustment is done If any of the totals on the Adjusted Route Summary Report are lower than those on the Existing Route Summary Report the time changes must be documented and validated U S POSTAL SERVICE nelivery Routing System zxisting Route Summary 2 08 11 09 25 34 ROUTES OS STREET TIME OFFICE TIME OUTE 10 DEL ALLIED DELIVERY NET FACTOR TIME 656 91 41 05 47 91 36 91 36 0 146 08 23 co21 383 01 49 97 08 01 08 01 08 0 077 08 16 022 726 01 38 06 23 01 11 01 11 0 098 07 39 c023 577 01 49 05 21 91 19 01 19 0 137 07 40 024 451 01 25 05 18 01 10 01 10 06 28 28 22 28 85 29S 35 SSS aaa sa manga m a a a a ag ne sam SS rotal 12730 30 39 109 23 21 13 eRe 130 36 146 Chapter 13 Forms Reports and Screens Adjusted Route Summary Report This report shows the adjusted office and street times for each route after one or more of the routes in the zone have been adjusted The repor
37. cu poca cent tae or cu noce cen uae packrracKing 0022 op of of ol of 0 BACKTRACKING 004 H Toe of op of of of 0 of ol 0 I een 030 0 a H 9 23 ol of of of of of of o p Personatnecos fos 9 9 of 0 0 A number 1 entry into the Version Number column on the far left hand side represents the original entry on the 3999 A number 2 designation represents the modification of the original entry Any further modifications of the entry will be designated in sequential order beginning with the number 3 You should review available documentation to determine appropriateness of this change deletion NOTE A Version Number Ver Nbr 1 not followed by another number means the entry has been deleted Edit any inconsistencies and account for any deleted time using the Audit Trail Report Be mindful there may be situations where this missing time is not reflected on the audit trail For example 20 minutes of Travel From with no Unload Time can be edited to 10 minutes of Travel From with an insertion of 10 minutes of Vehicle Unload The Travel From will show on the Audit Trail Report as a 1 20 minutes and a 2 10 minutes The Unload Time will not appear as it is a new insertion NOTE Watch out for a deleted sector segment containing possible deliv
38. during carrier consultation The actual time should be taken from the Inspection PS Form 3999 unless a new pattern is created during the route adjustment process If a new travel pattem has been created the new times must be validated Notwithstanding any disputes regarding documentation of and or justification for time adjustments made the intent of the previous paragraph is for the letter carrier to be made aware of any proposed time adjustment to the carrier s base street time and or to the street time of the territory being transferred Time adjustments for territory being transferred will be by sector segment including all relay allied parcels accountables etc Any time adjustment to a carrier s base street time must comply with the M 39 Section 242 345 through 242 347 Any grievance held pending a decision on this case will be resolved consistent with the principles of this agreement Please sign and retum the enclosed copy of this decision as acknowledgment of your agreement to settle this grievance and remove it from the national arbitration docket Sincerely Doug Tulino William H Young Vice President President Labor Relations National Association of U S Postal Service Letter Carriers AFL CIO Date 7 30 07 The terms of this settlement became effective September 11 2007 with ratification of the 2006 2011 National Agreement iv Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Chapter 7 Chapter 8
39. e e e ee e e He e e c e e e de e e e ee e e e NR e e He je e Hee e e e ee e e e e e He C e e e e e e e Re e e x Priority Total Time Time 00 09 07 54 00 28 08 10 00 51 08 00 02 15 08 04 00 06 08 06 00 02 07 56 01 07 07 53 00 20 07 53 00 03 07 59 01 231 08 01 01 07 08 00 00 15 08 07 02 09 06 43 01 11 04 57 Time Time Page 1 Chapter 13 Forms Reports and Screens 163 Route Summary Report Continued Allied Time Details The next section of the report is a breakdown of the allied time for each route into six categories These are the allied times credited to the route after the adjustment All times in this section are in minutes and seconds MM SS The first column on the left lists the route numbers The second column from the left is the Loading Time for the route In the example report the loading time for route C001 is 38 41 38 minutes and 41 seconds The third column from the left is the Travel To Time for the route This is the time credited to the route to travel from the office to the first delivery If COR changes the travel to time for a route it must be documented and explained on the PS Form 1840 Reverse The new time proposed by COR must be validated as well On the example report the travel to time for C001 is 10 01 10 minutes and 1 second The fourth column from the left is the Travel From Time for the route This is the time credited to the route to travel from the end of the
40. heavy for two loops 22 EA apter 3 Line o rave 5 Delivery Modes You may need to change the existing delivery mode COR only recognizes two delivery modes walking and driving Delivery mode changes can be tricky On occasion the delivery mode may be incorrectly recorded on the PS Form 3999 driving when the delivery was walking With a new Line of Travel it can also make more sense to deliver the address in a different manner than it is currently set to be delivered You may need to change an assigned delivery mode in the COR program to another choice that makes sense or results in safety issues being resolved For example let s say a house exists at the end of a street within a park and loop area but the address is not serviced in the park and loop delivery mode Rather it is normally serviced by a driving delivery from a different part of the route If you jointly decide that it is best delivered with the park and loop portion of the original street you will need to change the mode of delivery from driving to walking Use the Line of Travel Editor and Legend as a simple way to see the summary of relay weight and possible deliveries Click to start the editing process Line of Travel Editor Relay Drive Y Next Seg Undo EE 8 ther Service C009 Relays 1 Vol 8 18 PD 28 2 Vol 21 63 74 b 3 Vol 23 02 PD 73 4 Vol 23 93 PD 122
41. hee de e e de e de he e e Kn 2 o a 2 See ee eee eee eee Allied Tine tence Model Route 2225 11001 71998 2279 20801 10839 2217 19901 19999 2217 10501 19999 2219 11001 11093 2202 10800 10898 2270 10801 10899 2203 10901 10989 N 2206 11060 11098 NW Plus4 NDS Address Range baec RN e na 0 2835 1701 1799 2356 10500 10598 2325 10400 10498 2311 10601 10699 2307 10601 16699 2335 2100 Pluss NDS Address Range 4945 10700 10798 4958 10800 10898 Plus4 NDS Address Range ee 3405 10509 10598 4903 10701 10799 4970 4100 4198 4990 10700 ig798 4961 3801 3899 4981 3801 3899 4935 101 4199 4931 4100 4188 4927 3800 3898 4941 11101 11199 4865 3501 3599 4810 3401 3499 4805 3400 3498 Chapter 13 Forms Reports and Screens Non transferred prisas NDS Name NW TOGTH AVE 16TH PL NW 18TH PL 9 NW 22ND ST NW 20TH ST 2198 NW 106TH AVE does do ACH Rh e UN RO Existing Route C003 dice Ke dee e e de ee deo Tian ferted Plus s us ARES Se DUE NDS Name ane I m a u eee ee STERLING RD NASHVILEE DR 8 BATON ROUGE WAY 8 NASHVILLE DR COLUMBUS WAY N COLUMBUS WAY N 3 LANSING AVE LANSING AVE TRENTON AVE MINNEAPOLIS DR BOISE WAY AMSTERDAM AVE MA
42. in the zone route C001 in the example report Look at the columns on the left side of the page under Transferred Plus 4s You can see the zip code plus4 the block range and street name of several sector segments The first entry on the example is 1701 1799 NW 111 TER and has a zip code plus4 of 2262 Sector segments that have been moved to another route will show up here only if they contain allied time for parcel or accountable delivery The columns on the right side of the page show you the type of allied time and the amount of time in seconds associated with each sector segment The far right column shows you the route that the sector segment you are looking at has been transferred to Look at the first entry of 1701 1799 NW 1117 TER You can see that this sector segment contains 53 seconds of accountable delivery You can also see that this sector segment was transferred to route C012 by looking at the far right column The Non transferred Plus4s section is read the same way The only difference is that all sector segments listed under this section remained on the existing route during the adjustment 154 Chapter 13 Forms Reports and Screens Allied Time Report Continued pinas NDS aadress Range Allied Time Zone 33026 Thu Feb 10 07 22 32 2011 Ae scs NRA ERE dede ROG e o e Existing Route de
43. park points so by adjusting this number you can encourage COR to place park points more logically The COR User Manual on page 5 11 describes this as follows This setting measures the tradeoff between deadhead walking one or more blocks between deliveries versus returning to the vehicle moving to a new park location and beginning a new relay The value in minutes and seconds is the amount of time there and back that you would allow the letter carrier to deadhead walk along blockfaces without making deliveries Chapter 5 Generating Solutions 39 40 Notes Chapter 5 Generating Solutions Chapter 6 Adjusting Solutions NALC COR TRAINING 42 Chapter 6 Adjusting Solutions Finding a Workable Solution Introduction Once you have clicked the button for generating routes it will take a few minutes until your solution appears The solution may not be workable It is normal to generate several solutions before finding a workable one NOTE Remember every solution needs additional adjusting using the Territory Transfer Toolbox Every time you are making an adjustment look at the zone being adjusted and have an idea based upon your evaluated route times how many changes appear to be needed in the zone you are working on COR optimizing can be very aggressive in changing territory You need to learn how to read the initial results in order to see if it is the best solution to work your adjustment f
44. port Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management El Command Edit Street Attribute Defaults Assign Street Attribute Defaults Edit Turn Defaults Edit Turn Exceptions Edit Overpasses Build Travel Network Display Network Disconnectivities Display One Way Streets Delete Travel Network Create Post Office Layer Add Post Office z Cancel Version 1 3 26 Chapter 4 Parameters Clicking on the button the Exceptions Toolbox window will allow you to choose specific intersection where you can apply an exception Once an intersection has been identified and selected the Edit Turn Exception window will appear The higher the value given the more likely the COR program will bypass that turn This exception can be used to encourage or discourage specific turns x Penalty seconds 100 OK Cancel Consider changing this value is if you want to encourage the program to incorporate left turn Instead of a value of 15 minutes change the value to 1 second so the program utilizes that left turn For example you may want to create a turn exception so you are able to make a left turn into the Post Office where COR s normal default would deem a turn undesirable You can also discourage a specific turn For examp
45. right to stay on 5 01 Turn right to stay on 5 01 Continue along 5 02 Turn left onto NW 118TH AVE 5 02 Turn right onto PINES BLVD 5 02 Continue along PINES BLVD 5 02 Turn left onto FLAMINGO RD 5 03 Go straight onto 5 03 Turn right to stay on 5 04 Turn right onto POST OFFICE RD Return to post office 5 04 Chapter 13 Forms Reports and Screens 161 Route Summary Report This report contains a variety of information about each route It is broken down into four sections This guide is designed to give you a clear understanding of all the information on the Route Summary Report We will look at each of the four sections separately The box on the top of the report has the title Route Summary Report Below the title you see the zone or zip code of the unit The zone on the attached example report is 33026 On the left side of the box you see the date and day of the week the report was generated The attached example was generated on Monday March 28th On the right side of the box is the page number Below the box are two lines that tell you what Office Transfer Mode and Volumes were selected for this adjustment On the example report the Office Transfer Mode is Demonstrated Performance by Relieved Carrier and the Volume is Full Coverage Next you see a section on the top half of page one that gives you some basic information about each route The far left column lists the route numbers The second column over it titled Po
46. route back to the office If COR changes the travel from time for a route it must be documented and explained on the PS Form 1840 Reverse Any change to this time must be validated On the example report the travel from time for C001 is 12 54 12 minutes and 54 seconds The fifth column from the left is the Travel Within Time for the route This is the time credited to the route for traveling from park point to park point or from one geographic area to another If COR changes the travel within time for a route it must be documented and explained on the PS Form 1840 Reverse Any change to this time must be validated On the example report the travel within time for C001 is 01 44 1 minute and 44 seconds The sixth column over will show you any deadhead time that is built into the route On the example report C001 has no deadhead time The far right column shows relay time credited to the route On the example report C001 has no relay time on the example report This will happen on a mounted route Park Locations This section first shows the total number of park points and relays for each route On the example report C001 has 1 park point and 1 relay The relay time column in the Allied Time Details section shows zero relay time This may indicate a problem The next section tells you where each park point and relay is located If a route doesn t have any park and loop delivery this section will be blank On the example report C001
47. that the Arrow is pointing to in the middle section of Form 1840R e The Circles identify the NEW RELAY time for route C012 o The New RELAY Time is not shown in the Office and Street Time columns on the 1840R o The time associated with the Old or New Relays is always shown in the Street column on the 1840R to the right of each old or new relay COR RELAY FORMULA e The average time per relay for the Existing Route EXR Multiplied by the TOTAL RELAYS on the NEW COR Adjusted Route the total Relay Time for all new relays on the new route Example Existing Route EXR Totals 60 Minutes of Total Relay Time 30 Relays Average Time Per Relay is 2 Minutes Adjusted Relay Time 2 minutes multiplied times the total number of new relays on the COR adjusted route Total Relay Time 118 Chapter 11 PS Form 1840 Reverse Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE aera TO CFE STREET Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 S
48. the 3999 uploaded into for route 012 Chapter 11 PS Form 1840 Reverse 111 Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 Y 2 R Old Relay BREW ST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours and M
49. the entry for Travel Within towards the bottom of the example report This entry is for 6 seconds There is only a version 1 not followed by another version so this 6 seconds of Travel Within was deleted 3999 Audit Trail Report 136 Chapter 13 Forms Reports and Screens 3999 Audit Trail Report RESTRICTED INFORMATION 3999 Audit Trail Report Zip Code 33026 Route Number 023 Data Capture Date 01 10 2011 FAUNU i iii GATA AAA UEP EEE L et IR arm rius E Ha im arr fow ar 11400 11458 NW 13TH 11400 11496 NW 13TH 11500 11556 NW 13TH CT 11500 11556 NW 49TH CT 11000 11696 NW 13TH CT 11600 11666 NW 13TH CT 1800 11500 NW 13TH CT 11800 11800 NW 13TH CT 1 38 elo ol IE IRI EPIRI IR 137 Chapter 13 Forms Reports and Screens 3999 Data Summary Screen The 3999 Data Summary is not a form or a report It is a screen that exists in the Postal Service s DOIS Program You can print a copy by following these steps in DOIS 1 Be sure the DOIS Window is maximized to fill the computer screen 2 Make sure you are in the Office Application If you are not click Application at the top left of the screen then click Office Click the Route and Unit Maint tab Click the 3999 Data Capture Summary button and a small window called 3999 Data Capture Record Selection will appear Select
50. time for the route It is only the amount of time recorded as actual delivery time It does not include time recorded as allied street time On the example report route C001 has 06 09 6 hours 9 minutes of delivery time 152 Chapter 13 Forms Reports and Screens Territory Transfer Summary Report Continued The Percent column shows you the percentage of delivery time remaining on the route after the adjustment For example C001 had 6 09 6 hours 9 minutes of delivery time and 3 13 3 hours 13 minutes of that delivery time is retained from the original route 3 13 3 hours 13 minutes is 52 1 of 6 09 If you look under the Percent column for C001 you will see 52 1 Territory Transfer Summary Report Fri Feb 11 08 00 26 2011 E Zone 33026 a e cx a c I a x X Ix Retained Possible Deliveries Route Inspection Delivery Time Route Model Exist Percent Model Exist Percent 20 31 629 50 2 5 09 C003 516 567 91 0 04 28 05 05 88 0 C005 661 1347 9 1 02 59 06 02 49 4 C006 579 743 77 9 03 33 04 56 71 8 C007 1086 1220 89 05 06 18 07 05 88 9 coos 639 861 14 2 03 45 04 46 78 8 705 705 00 0 05 40 05 40 100 0 105 B68 12 1 00 59 05 43 17 2 518 960 54 0 02 17 04 32 50 2 169 769 100 0 05 12 05 12 100 0 535 763 70 1 04 21 05 47 75 1 555 656 84 6 05 00 05 58 83 8 504 8
51. to zero after verifying that ALL Allied Time has been properly moved Adjusted Route Summary Editor Zone 32809 Pos Street Time Office Time Route Del Allied Delivery Selected Factor Time 40017 06 58 01 2 0 339 08 25 06 28 0 127 08 33 03 42 0 200 04 21 06 01 0 589 07 32 05 20 0 251 07 06 01 07 0 259 01 52 05 42 0 231 07 33 00 34 0 326 01 03 00 02 0 218 00 08 05 53 0 270 07 28 00 5 e e eo o v Y The example above shows that Route 5 has been eliminated yet 00 34 minutes of Allied Time remains within the route Chapter 8 Allied Time 75 Click on the Allied Time box for route C005 Adjusted Route Summary Editor Zone 32809 Route Pos Street Time Office Time oute Del Allied Delivery Selected Factor Time 06 58 01 27 0 339 08 25 06 28 0 127 08 33 03 42 0 200 04 21 06 01 0 589 07 32 05 20 0 251 07 06 01 07 0 259 01 52 05 42 0 231 07 33 00 34 0 326 01 03 00 02 0 218 00 08 05 53 0 270 07 28 00 5 00 4 o e m Totals The Allied Time window will appear Allied Time mmm ss mmm ss Relay Time 000 00 1000 00 Replenish 000 00 000 00 Travel To 000 00 000 00 Travel From 000 00 000 00 Vehicle Load 015 00 000 00 Other Ti 009 54 000 00 Add nl Time 009 03 000 00 In this example the Relay Time Travel To and Travel From values are already zero Cli
52. vehicle is recorded under this function 128 Chapter 13 Forms Reports and Screens PS Form 3999 Continued Nonrecurring Street Time Backtracking This function is used for the carrier to backtrack to deliver a piece of mail that the carrier missed If Letter Carriers are instructed to backtrack to deliver mis sequenced pieces of DPS or FSS mail on a normal basis this would be a recurring function and should not be recorded as backtracking e Animal Interference Time spent dealing with an animal attack or avoiding animals is normally a nonrecurring street function An example of an exception would be when a Letter Carrier is required to walk an extra distance away from a house to avoid an animal on daily basis In this example the time should be recorded as normal delivery time for that sector segment and not Animal Interference Waiting for Relays This is time spent waiting on to be delivered to a box on a foot route If a Letter Carrier gets to a relay box and the mail for the next relay is not in the box the time spent waiting for the mail to arrive would be recorded under this function if it doesn t happen a normal basis Waiting for Transportation This is time spent waiting for transportation For example if a Letter Carrier is required to use public transportation on the route time waiting for such transportation would be recorded under this function if it doesn t happen on a norma
53. wash up time prior to lunch In these instances this time should not be edited from the 3999 Next it is important to make sure you have all the documentation needed to make informed decisions regarding the edits of a 3999 See pages 27 28 of M 01748 The following is a list of what you need 1 Unedited version of the original 3999 2 All edited versions of the 3999 3 All Audit Trail Reports a This report lists any changes made to the original 3999 4 PS Form 3999X a This form is a handwritten account completed by management from the day of the 3999 5 Examiner s notes comments 6 Carrier s notes comments a Pages 25 29 of M 01748 describe the new 3999 process in the JARAP 2011 MOU JARAP 2011 The new 3999 process gives Letter Carriers the opportunity to write comments about the day of the 3999 These comments are attached to the unedited copy of the PS Form 3999 and sent to the route adjustment team Letter Carrier comments will only be included with 3999s completed after March 22 2011 signing date of JARAP 2011 7 3999 Data Capture Summary Screen including the Data Summary and Function Analysis Screens a These screens will give you a snapshot overview of the time associated with all functions including the actual delivery times and the total time for each function performed The Data Summary Screen also shows the percentage of possible deliveries made on the day the 3999 was completed After receiving the
54. 00 00 000 00 Misc Other 008 00 000 00 The Additional Time Box shows that there is 08 00 remaining on the eliminated route You must now check the 3999 of the eliminated route and find out what the 08 00 was used for and when appropriate where it should be transferred 78 Chapter 8 Allied Time Chapter 9 Line of Travel NALC COR TRAINING 80 Chapter 9 Line of Travel Creating the line of travel will establish a delivery order for each individual route much like an edit book but with a lot more detail The line of travel will be completed in a similar manner for all types of routes This part of the COR process is very time consuming Someone with local knowledge of the territory will help you get it right Generating the Line of Travel It s best to generate the line of travel for one route at a time Once you have selected your first route you have to choose parameters for the relay and travel pattern on the route Relay and Line of Travel Parameters 1 xi Travel Network Post Office PINECASTLE STATIC y Maximum volume of mail per relay 25 pounds Maximum round trip walking time o4 00 MM SS between service Maximum time separation between o0 opposite sides of a street Generate line of travel with priority Yes y Cancel Chapter 9 Line of Travel 81 These settings will guide as it generates line
55. 003 158 C018 171 C017 150 C014 0 co18 337 C017 372 coos 399 cois 0 C014 659 coos 205 c021 92 C022 550 Co23 343 C024 197 co24 254 C017 228 c023 B8 cool 84 C006 27 Chapter 13 Forms Reports and Screens 72 22 70 15 76 25 78 35 10 7 a 46 37 34 Possible Deliveries 13 56 38 07 31 30 60 956 55 23 97 75 79 24 24 16 11 4 47 26 19 0 51 48 29 o 71 23 10 75 59 43 56 29 15 13 3 88 04 98 87 07 56 00 37 75 62 00 77 61 36 75 45 68 32 88 25 35 63 151 Territory Transfer Summary Report This report will show you the number of deliveries before the adjustment how many of them are still on each route after the adjustment and what percentage of deliveries are still on each route This report also shows you the amount of delivery time on each route before and after the adjustment An example of this report is attached The following will walk you through the attached example report The top of the report has the title Territory Transfer Summary Report Below the title is the zone or zip code that is being adjusted The attached example is for zone 33026 Below the zone you will see the day of the week date and time the report was generated The attached example was generated on Friday February 11 2011 at 08 00 2
56. 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 Comments 1 Office Break OPTION Chosen ___ Yesor No 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier The Arrow points to the ZIP 4 Sector Segment Section ZIP 4 SECTOR The first entry shows 3211 SEGMENT This Section shows the Zip 4 area transferred Chapter 11 PS Form 1840 Reverse 105 Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET i STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A
57. 04 C090 679 01 54 05 42 02 16 0 221 07 58 c091 583 01 21 05 41 02 12 0 204 07 53 c092 723 01 22 05 46 02 08 0 183 07 54 c094 721 01 28 05 58 02 18 0 194 08 16 c095 637 01 29 05 42 02 22 0 252 08 04 c096 0 00 00 00 00 00 44 0 176 00 44 C097 694 01 47 05 38 02 36 0 370 08 14 C098 0 00 00 01 17 00 21 0 120 01 38 C099 833 01 06 05 52 02 19 0 166 08 11 Total 23795 50 52 211 49 84338 293 27 70 Chapter 8 Allied Time The 3 column from the left in the Adjusted Route Summary in Exhibit 5 is labeled Street Allied time The total Street Allied time for the zone can be found at the very bottom of the 3 column Compare this number to the Existing Route Summary report to determine how much Street Allied time has been removed from the zone For example a zone has a total of 62 hours allied time on the Existing Route Summary Report When the Adjusted Route Summary report is compared to it the total is 51 hours of allied time This is a loss of 11 hours within the zone a closer look needs to be taken at the allied time to make sure this was an appropriate reduction The first places you should look are all travel time and relay time Remember the principles regarding the deduction of allied time contained in section 242 345 of the M 39 Handbook Although the total allied time for the zone may not change significantly the allied time from one route to another could show changes that raise a red flag for your concern Allied
58. 1 04 sooo 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTIC n Yesor 2 Base Time Route fon From Form____ is i Hours and Minutes 3 Street Time fc fment 06 10 Hours and Minutes 4 Reasons for of Street Time Office Ti 4 Demonstrated Performance by Regular Carrier Reading from left to right the column identified by the Arrow above is called Addition A and Relief R Each entry in this column will always be marked with an A or an A means added to the route and means taken away from the route RELIEF R ADDITON A 102 Chapter 11 PS Form 1840 Reverse Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE n Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019
59. 1 meaning parking is prohibited and O meaning parking 1 allowed Now that you have reviewed and made any necessary changes you will need to assign the street attributes Select the Street and Office Layer Preparation category and the Assign Street Attribute Defaults command and click OK COR Route Adjustment a x Category Command Edit Street Attribute Defaults Assign Street Attribute Defaults Edit Turn Defaults Edit Turn Exceptions Edit Overpasses Build Travel Network Display Network Disconnectivities Display One Way Streets Delete Travel Network Create Post Office Layer Add Post Office 2 Startup amp Import Export Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Version 1 3 NOTE Before continuing check that the Post Office location and Nodes appear to be reasonably set Node is defined as a point defining either end of a street segment 28 Chapter 4 Parameters Building Layers Once you have assigned the street attributes you will need to rebuild the layers Specifically we are referring to the Travel Network and the Blockface Layer The Travel Network refers to how the streets are connected along with the driving and or walking speeds The blockface identifies a single side of a si
60. 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Re y Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R T Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 BREWST 01 33 9001 9999 3239 0 00 00 00 00 y 216 43rd St 1 04 sooo 9098 3273 0 00 00 00 00 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen ___ Yesor b 2 Base Time Route Evaluation From Form Hours and Minutes 3 Street Time for Adjustment 06 10 Hours i jutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Perforr gular Carrier The Arrow points to the STREET column STREET 43rd St 43rd St 43rd St Todd Ave The Street column lists the names of the streets being added or taken away from the route and identifies other times that will be added or taken away for the route You will also see other information in this column We will explain this later in this Chapter Todd Ave Todd Ave Todd Ave Todd Ave Todd Ave Travel Within EXR 15 22 ADJ 12 22 y Chapter 11 PS Form 1840 Reverse 103
61. 2 01 19 27 00 44 09 20 02 45 28 47 68 Chapter 8 Allied Time This is example of a snapshot of a section from a PS Form 3999 you should be able to cross check segment times with the Route Adjustment Status Bar shown above Residential Business Del Del Del Del Del Del Del Del PO tind elys elys elys elys Delys elys elys elys elys Delys Poss Poss Poss Oth Poss Poss Poss Poss Oth Block Used Made amp Made Other Curb NDCBU Cen Other Curb NDCBU Cen or Delivery Methods Travel Patte Block Number and Street Name 1348 1360 JORDAN AVENUE 12 47 02 0 00 37 1 1 1348 1360 JORDAN AVENUE 12 50 12 0 00 42 t 1348 1360 JORDAN AVENUE 12 54 25 0 00 42 1 1 All address ranges not be included one line of the PS Form 3999 This is also true on the PS Form 1840 Reverse You may have to check a few lines to verify you have the correct 3999 If you match the time value and the number of deliveries on the line you re looking at on the 3999 with the information on the Route Status Bar you can see if the correct 3999 is in the COR mainframe You will also need to make sure the original unedited PS Form 3999 was compared to the Audit Trail Report and any questions were resolved Chapter 8 Allied Time 69 Missing Allied Time The following Adjusted Route Su
62. 3 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier AT Too pu foemina E pee l1 _ This is an enhanced view of the rows that the Arrow is pointing to in the middle section of Form 1840R These rows contain acronyms with time associated with them The following bullet points explain the acronyms and how these times are calculated e Circle one 1 identifies the Existing Route EXR this is the relay time that existed on route 012 before any Adjustment e In this example the EXR Relay Time is 14 37 and should match the Function Analysis Screen for
63. 3999 packets for all the routes from the Local Office Contacts look over each route and identify the Letter Carrier the examiner and the date of the 3999 Once you have gathered all the documents you need it will be time to review the 3999 Chapter 2 3999 s 7 1 Check to see if there are any issues that may render the 3999 not representative For example a Did the regular carrier carry the route b Has an adjustment been made since the date the 3999 was completed c Was the 3999 completed after the signing of the JARAP 2011 Agreement March 22 2011 without having the new 3999 process followed 2 Determine if the 3999 was a full or partial If the 3999 was a partial determine whether a valid 3999 exists If not one must be completed 3 Is the 3999 complete and accurate a Are handoffs or other anomalies reflected on the 3999 b Review actual delivery entries for appropriate classification For example NDCBU Deliveries should not be recorded on the 3999 as Centralized Deliveries and Curbside Deliveries should not be recorded as Other Deliveries 4 Compare unedited 3999 total time with DOIS TACS time 5 Verify that the total street time used on the 3999 matches the total street time shown on the Workhour Workload Report and the TACS Employee Everything Report a Use Workhour Workload Report and carrier comments to determine if the volume is reflective of the JARAP 2011 review period 6 Read and conside
64. 4 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen Yesor 2 Base Time Route Evaluation From is Hours and Minut 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier 1 Oe NICO gt oo This is enhanced view of the rows that the Arrow is pointing to in the middle section of Form 1840R These rows contain acronyms with time associated with them The following explains the acronyms and how these times are calculated e Circle One 1 identifies the OLD RELAY TIME e ALL OLD RELAY time is removed individually within COR The OLD RELAY time is identified with a minus sign e The minus sign identifies that this time is removed from the COR adjusted route f you add all the OLD RELAY TIME up it should always match the total Relay Time from the Function Analysis Screen for the 3999 used to adjust the route you re working on Chapter 11 PS Form 1840 Reverse 117 Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10f2 TRANS FERRED Assignment Approved by RELIEF SEHE ADDRESS RANGE a DENS pide Hon
65. 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 New Relay 4925 Todd Ave St 1 04 0 0 A Parcel Delivery 0 0 Comments 1 Office Break OPTION Chosen ___ Yesor No 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier The next column the Arrow identifies by is the Transferred to or From Rte TRANS Number column FERRED TO This shows which route the territory is coming from or going to depending FROM on whether territory is being added or taken away ROUTE NUMBER The first entry indicates that Route C012 received territory from C004 106 Chapter 11 PS Form 1840 Reverse Route 012 ZIP 33140 RECOR
66. 6 The far left hand column is titled Route This is the route number The next three columns over are all part of the Retained Possible Deliveries section of this report The second column from the left is titled Model This column shows you number of deliveries the route retained after an adjustment is made On the example report C001 kept 316 of the original deliveries after the adjustment The third column from the left is titled Exist This column shows you the total number of deliveries the route has before an adjustment is made On the example report C001 had a total of 629 deliveries before the adjustment The fourth column from the left is titled Percent This is the percentage of deliveries that the route kept On the example report C001 kept 316 of its 629 deliveries So this route kept 50 2 of its deliveries If you look under the Percent column you will see 50 2 for route C001 The next section over is titled Route Inspection Delivery Time It is divided into three columns Model Exist and Percent The Model column is the amount of delivery time on the route after the adjustment This is not the total street time for the route It does not include allied street time On the example report route C001 has 03 13 3 hours 13 minutes of delivery time The Exist column is the amount of delivery time on the existing route before the adjustment This is not the total street
67. 7010 W DIXIE Hwy 10 22 27 0 02 18 4 2 er 0 17010 W DIXIE HWY 10 24 45 00 02 08 1 0 Vehicle Load 9 16 13 00 14 13 9 17020 W DIXIE HWY E 10 26 5300 00 15 2 9 ING OTHER 10 27 08 00 02 07 OUNTABLE DELIVERY 10 29 15 00 02 14 EL WITHIN 10 31 29 00 02 11 P 9 30 26 00 05 05 2365 173RD ST O_ 10 34 40 00 13 43 6 6 ersona LI 2365 NE 173RD ST 10 48 23 00 00 04 6 6 2365 173RD ST 10 48 27100 00 04 6 6 Needs 2365 173RD ST 0 48 3100 00 03 amp 6 2365 173RD ST O 10 48 24J00 00 05 6 6 2365 173RD ST o 110 48 39 00 00 04 6 6 2365 173RD ST o 10 48 43 00 00 15 4 4 Waiting Other 9 35 31 00 05 00 2365 NE 173RD ST 10 48 5800 03 50 4 4 s 2365 173RD ST 19 52 48 00 00 05 4 4 2365 NE 173RD ST 10 52 53 00 00 09 4 4 EL WITHIN 10 52 58 00 00 43 RELAY TIME 0 53 44 00 00 52 2375 2375 173RD ST 10 54 33 00 16 31 6 6 o 2375 2375 NE 173RD ST Er 11 11 04 00 01 45 6 375 2375 173RD ST 11 12 4900 00 03 6 6 o 2375 2375 NE 173RD ST o 11 12 5200 00 03 6 6 o 2375 2375 NE 173RD ST i1 12 5500 00 04 6 5 375 2375 17380 ST O 11 12 5900 00 06 6 6 o 2375 2375 NE 173RD ST 11 13 05 00 00 06j 4 4 375 2375 NE 173RD ST o 11 13 1100 00 26 4 4 O 375 2375 173RD ST 11 13 37 00 00 04 4 4 o 2375 2375 173RD ST 11 13 41 00 03 08 4 4 o 2375 2375 173RD ST 11 16 49
68. 8 C019 220 05 41 0 589 07 02 C022 489 05 24 0 251 07 15 C024 01 07 0 259 01 52 C025 05 42 0 231 407 33 C028 00 34 0 326 01 03 C038 00 49 00 02 00 06 0 218 00 08 C041 05 43 0 270 07 13 Totals Chapter 8 Allied Time Once the Allied Time Window below left appears select the Other Time Allied Time mmm ss Travel Within 022 06 em Accountable Del 000 00 000 00 9504 Del 003 10 000 00 Travel To 000 00 Street Break Time 017 57 000 00 000 00 Collection Time 000 00 000 00 000 00 Deadhead Time 000 00 000 00 A Personal Needs 000 00 000 00 Customer Contact 00 35 000 00 Add nl Time 008 51 1000 00 OK Cancel e e e e This will cause the Other Time window above right to appear The total time for each item is listed in the first column of numbers To change times use the or symbol in front of the smaller outlined box in the third column The sign will change to a sign when you hover the mouse over it If you are deleting time click the sign to make it a sign If you are adding time do nothing Enter the time that you are changing click OK Allied Time on Abolished Routes When one or more routes are abolished you must ensure that all allied time has been accounted for and transferred properly A route is considered abolished when there are
69. 88 56 8 03 26 05 00 68 5 704 726 97 0 04 15 04 25 96 3 522 277 90 5 04 01 04 26 90 3 c 104 45 23 01 11 03 50 30 9 C025 0 0 0 00 00 00 00 0 Chapter 13 Forms Reports and Screens 153 Allied Time Report This report shows the allied time for parcel and accountable delivery associated with each route in a zone after territory has been moved Use this report to recognize allied time that needs to be transferred with the territory An example of an Allied Time Report is on the next page The following will walk you through the example The first line of the report has the title Allied Time Below the title is the zone or zip code that is being adjusted The attached example is for zone 33026 followed by the date and time the report was generated The attached example was generated on Thursday February 10 2011 at 07 22 32 Be sure no territory has been moved since the report was generated If it has simply generate a new report The report lists all the existing routes in the zone The allied time per route is divided into two sections Transferred Plus4s and Non Transferred Plus4s The allied time listed under Transferred Plus4s does NOT mean that the time has been transferred It means that the territory containing that allied time has been moved to another route You must manually move this allied time see the Allied Time chapter of this guide The fourth line of the report identifies first existing route
70. 999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 R Travel Within EXR 15 22 ADJ 12 22 Old Relay BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 sooo 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen ___ Yesor No 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier Relay Time EXR 14 37 ADI 1751 ojoj 9 e Circle Three 3 identifies the difference between Existing Route EXR and Adjusted Route ADJ o The 3 minutes and 34 seconds is added to route C012 NOTE No MINUS SIGN or PLUS SIGN appears in the column identified by Arrow Three 3 The A in the first Column in the above graphic designates that the time is added to route C012 Chapter 11 PS Form 1840 Reverse 113 Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE
71. AN 4 01 40 00 36 JORDAN AVF 4 n21n NNA Total selected blockface records 8 To remove a blockface from the Blockface Transfer List select the blockface in the list and click Bemove Chapter 7 Using the Territory Transfer Toolbox 55 If the blockface has delivery points associated with more than one street then you would see an entry under the Multiple Streets column For example if a corner house received delivery from the side street even though its mail address was on the front street then it would be noted here In such cases you may want to make sure the front street is on the same route as the side street RED LIGHT STOP CHANGE El Click the RED LIGHT to cancel all selected block faces and return to the map as it existed when the last green light was selected GREEN LIGHT APPLY CHANGES Click the GREEN LIGHT to apply the blockface swaps in the blockface transfer list All selected changes will now appear in the gaining route color move a blockface back to the original assignment or another assignment repeat the blockface transfer process Remember to use all of the tools available to you to make the best adjustment possible for the zone and the carriers in it Local knowledge of the territory is the key to smooth COR transition HINT Take your time and try multiple different territory moves with the blockface tool You can always go back to the last point you hit the Apply Changes but
72. Adjusted Route Summary Below the title you see the date and time the report was generated The attached example was generated on February 11 2011 at 09 48 58 You will likely print many of these reports throughout an adjustment The date and time can help you keep track of them Below and to the left of the time and date is the zone or zip code that is being adjusted The attached example is for zone 33026 The far left hand column is titled ROUTE ID This is the actual route number Chapter 13 Forms Reports and Screens 147 Adjusted Route Summary Report Continued The second column from the left is titled POS DEL and shows you the number of possible deliveries on each route after the adjustments On the example report C001 has 697 possible deliveries The third and fourth columns from the left are titled STREET TIME These columns are subdivided into two columns ALLIED and DELIVERY The ALLIED column shows you the amount of allied street time on the route in hours and minutes The DELIVERY column is the total amount of street time for the route after the adjustment On the example report C001 has 2 32 2 hours and 32 minutes allied time and a total street time of 7 01 7 hours and 1 minute after the adjustment The fifth and sixth columns from the left are titled OFFICE TIME These columns are subdivided into two columns SELECTED and FACTOR The SELECTED column is the total amount of o
73. Chapter 9 Chapter 10 Chapter 11 Chapter 12 Chapter 13 A GUIDE FOR USING COR Table of Contents COR Basics 3999 s Data Prep Parameters Generating Solutions Adjusting Solutions Using the Territory Transfer Toolbox Allied Time Line of Travel Validations PS 1840 Reverse Finishing COR Forms amp Reports Explanations 5 14 15 22 25 34 35 40 41 50 51 60 61 78 79 86 87 98 99 120 121 124 125 174 Chapter 1 COR Basics NALC COR TRAINING Chapter 1 COR Basics When using the program you will almost always be looking at split window There are only two main windows for the COR program The first window Database Preparation will guide you through the data prep The major categories for data prep are listed on the left side of the window Selecting one of these categories will generate a series of sub sections in the right window Start from the top and work your way down Each command will generate various windows that will be explained later in this guide COR Database Preparation 1 x Category Command Master Database Procedures BE Select Master Database Zone Selection and Transfer Extract Zone Delivery Location Procedures Update Zone Street and Office Layer Preparation Obtain Master Street Aliases Utilities and Reports zu OK Cancel Version 1 3 The second window COR Route Adjustment is utilized to complete a COR adjustment T
74. D OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 1of 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 C 00 00 03 00 Old Relay BREWST 01 33 9001 9999 3239 New Relay 216 43rd St 1 04 sooo 9098 3273 New Relay 4925 Todd Ave St 1 04 0 0 Parcel Delivery 0 0 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minu
75. DRID AVE Parce 28 Accountable 170 6012 Accountabl 118 lt 912 Parcel 2 6012 Parcel 3i 012 Parcel 119 012 Parcel 172 C012 Parcel 58 2012 Parcel 11 2012 Allied Time secs Model Route Parcel 312 60042 Parcel 177 coot Accountable 164 coon Parcel 61 coor Parcel 84 001 Parcel 2 Cool Allied Time secs Model Route Parcel 6 Accountable 133 Allied Time secs Model Route Parcel 123 caos Parcel 72 Accountable 86 C003 Accountable 151 2003 Accountable 98 Parcel 92 1 112 C003 Parcei 197 Accountable 123 C003 Accountable 114 0003 Parcel 46 Parcel 27 2003 Accountable 171 C093 155 Park Location and Relay Count Report This report will show you the number of park points and number of relays for each route after lines of travel have been generated in COR It will also show you the same information for each route after manual adjustments have been made to those lines of travel COR attempts to minimize the number of park points and relays on a route to eliminate allied street time This report should alert you if COR has generated unrealistic lines of travel eliminating allied time that should still be credited to the route The following will walk you through the attached example report The top of the report has the title Park Location and Relay Count Report Below the title is the zone or zip code that is being adj
76. Deliv Mode Relay Number Num Zip4 Code Address Number Addr Num Street Name Unit Type and Unit Number Num The route sequence column shows numerically the delivery order of the route The Delivery Mode will be either Drive or Walk On this report Drive refers to curbside dismount and NDCBU Walk refers to park and loop or foot route delivery Relay number will only appear on walk sequence and shows COR assigned park points Zip4 Code is the zip code plus4 for that delivery Address number and street name columns identify the delivery point Unit type refers to multiple unit deliveries i e suites or apartments Unit number further identifies to a specific suite or apartment number So if you refer to the example on the next page you will see that the 145 delivery has a delivery mode of drive There is no relay associated with this delivery which has a zip4 of 3242 The physical address is 1601 N PALM AVE STE 304 158 Chapter 13 Forms Reports and Screens Re sequenced Delivery Points Report Continued M e oe e oe e eoe oe KK IK I oe oe ee e e e e eoe ee ie he oe ede ee ce ce ce che ce N ke oe oe ehe a a e a e a a a a Re sequenced Delivery Points Date Fri Apr 1 Zone 33026 Route C008 Page 3 e e de de de de ee ehe oe KKH KH oe ede cde oe oe cde de eode cde dece eee e ecce ce ce oe cde dece ce oe e ce e oe e ee ee ee e e e ee e e ee e e a se e a e a Route Deliv Relay Zip4 Addr Unit
77. Office Layer Preparation Edit Route Assignments Route Initialization Procedures Show Route Mapping Report Rebalance Routes Transfer Toolbox Territory Realignment Line of Travel Reports and Plots Edit Adjusted Route Summary Solution Management Verify Plus4 on Single Route Verify Hundred Block on Single Route 21 Create Route Transfer Report Version 1 3 If you are anticipating losing routes you now have to decide in what order routes will be considered by COR Remember you must keep carrier seniority in mind when choosing which route to eliminate If elimination of routes leaves additional deliveries and requires the assignment of an auxiliary you will need to identify which route you wish to become the auxiliary Page 42 of M 01748 states In any unit where the team determines that the number of routes will be reduced preference should be given to selecting auxiliary routes vacant routes and then routes held by junior carriers provided such selections are efficient and effective NOTE If you experience problems setting the agreed upon location of the auxiliary you will need to go back and re initialize Chapter 4 Parameters 31 COR Route Adjustment 4 x Category Command Select Auxiliary Location Select Vacant amp uxiliary Routes Generate Routes Edit Route Assignments Show Route Mapping Report Rebalance Routes Transfer Toolbox Edit Adjusted Route Summary Verify Plus4 on Sin
78. REW ST 01 33 9001 9999 3239 0 New Relay 216 43rd St 1 04 9000 9098 3273 0 New Relay 4925 Todd Ave St 1 04 0 0 0 A Parcel Delivery 0 0 0 Comments 1 Office Break OPTION Chosen ___ Yesor No 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier Continuing to the right the next two columns the Arrow identifies are called Office Time and Street Time OFFICE STREET TIME TIME 55 55 00 08 01 42 These columns show the time value that is being added to or taken away from the route because of the adjustment On the form you are looking at the first entry shows part of 216 43 Street is being added to route C012 from C004 for a total time of 8 seconds of office time credit and 1 minute and 42 seconds of street time credit 108 Chapter 11 PS Form 1840 Reverse Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 1of 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const
79. Route Maps for you The Arrow in the illustration identifies a COR DELIVERY LAYER e A Delivery Layer is your actual delivery locations A Route Map provides you with a visual view of the Park Point Locations section of the Route Summary Report Use the Map to validate the following route information e Line of Travel within the route 22 se e Park Locations are identified by the LLV icon e The COR program identifies each relay on your route by using a different color e Validate that all Park Locations are SAFE and LOGICAL 98 Chapter 10 Validations Chapter 11 PS Form 1840 Reverse NALC COR TRAINING 100 Chapter 11 PS Form 1840 Reverse Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 1of 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE OFFICE STREET Adi dR Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS UNE IME Husted Route ADDITON SEGMENT ROUTE 55 55 NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 Street Time 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 C019 11 00 25 03 23
80. Time Reports Use the following reports to help you identify the amount of allied time transferred to and from each route e Existing Route Summary Report e Adjusted Route Summary Report e Allied Time Details Report Allied Time Report NOTE Examples of these reports can be found in Chapter 13 of this quide Chapter 8 Allied Time 71 Moving Allied Time From Route to Route Generate the Allied Time Report in COR Use this report to verify that all agreed upon Allied times are transferred properly from route to route This report lists both transferred and non transferred sector segments and the time associated with each NOTE The allied time associated with the sector segments beneath the Transferred Plus 4 heading must be manually moved by the COR technician It is important to remember that while the sector segments in the Transferred Plus 4s category appears to have moved from one route to another the associated allied time DID NOT automatically transfer Accountable 72 Chapter 8 Allied Time In order to manually move the Allied Time to the proper route you must open the Adjusted Route Summary Editor in COR and select the Allied Box under Street Time Adjusted Route Summary ditor Zone 32809 Route Pos SH let Time Office Time Route ID Del 7 Delivery Selected Factor Time coos 0 400 34 C009 365 40348 07 17 01 36 0 339 08 53 C014 551 06 28 0 127 08 33 C016 499 03 49 0 200 04 2
81. Time on each route You can see this impact when you compare the Adjusted Route Summary Report to the Existing Route Summary Report Chapter 10 Validations 91 Validate the following information for each route e Adjusted Possible Deliveries PD s e Adjusted Office and Street times Allied Time that was agreed would be transferred was either actually transferred to another route or explained why it wasn t transferred on PS Form 1840 Reverse Route Summary Report This report provides you with the following information for each route e Total Route Time e Possible Deliveries e Park Points e Relay Locations Print this report at the very end of the COR adjustment This report contains several sections that provide a lot of important information for each route in the office such as new route times allied time park points and travel to patterns Use this report to validate the following information in each section and account for increased decreased relay and travel time NOTE Ensure that ALL changes in ALLIED TIME are proper e Adjusted Possible Deliveries PD s e Adjusted Office and Street Times e All Allied Time is now developed from your COR adjustment 92 Chapter 10 Validations Loading Time This time begins when you swipe your badge to move to the street and ends when travel to the route begins This includes Pushing your hamper cart to your assigned vehicle Loading your trays of mail in
82. Unit Seq Mode Num Code Num Street Name Type Num 115 Drive 0 3270 1630 FAIRWAY RD 116 Drive 0 3270 1633 FAIRWAY RD 117 Drive 0 3270 1640 FAIRWAY RD 118 Drive 0 3270 1641 FAIRWAY RD 119 Drive 0 3218 1649 FAIRWAY RD 120 Drive 0 3218 1650 FAIRWAY RD 121 Drive 0 3218 1660 FAIRWAY RD 122 Drive 0 3218 1661 FAIRWAY RD 123 Drive 0 3218 1670 FAIRWAY RD 124 Drive 0 3218 1671 FAIRWAY RD 125 Drive 0 3218 1681 FAIRWAY RD 126 Drive 0 3218 1691 FAIRWAY RD 127 Drive 0 3233 1601 PALMETTO LN 128 Drive 0 3233 1611 PALMETTO LN 129 Drive 0 3233 1621 PALMETTO LN 130 Drive 0 3233 1631 PALMETTO LN 131 Drive 0 3233 1641 PALMETTO LN 132 Drive 0 3233 1651 PALMETTO LN 133 Drive 0 3233 1661 PALMETTO LN 134 Drive 0 3233 1671 PALMETTO LN 135 Drive 0 3229 1501 N PALM AVE 136 Drive 0 3229 1511 N PALM AVE 137 Drive 0 3229 1521 N PALM AVE 138 Drive 0 3229 1531 N PALM AVE 139 Drive 0 3229 1541 N PALM AVE 140 Drive 0 3229 1551 N PALM AVE 141 Drive 0 3229 1561 N PALM AVE 142 Drive 0 3229 1571 N PALM AVE 143 Drive 0 3227 1601 N PALM AVE 44 D 0 00 60 PALM AVI 146 Drive 0 3242 1601 N PALM AVE STE 306 147 Drive 0 9914 1601 N PALM AVE STE 306 148 Drive 0 3242 1601 N PALM AVE STE 307 149 Drive 0 3242 1601 N PALM AVE STE 308 150 Drive 0 3242 1601 N PALM AVE STE 309A 151 Drive 0 3242 1601 N PALM AVE STE 309B 152 Drive 0 3242 1601 N PALM AVE STE 309C 153 Drive 0 9947 1601 N PALM AVE STE 309C 154 Drive 0 3249 1601 N PALM AVE STE 309D 155 Drive 0 3242 1601 N PALM AVE STE 311A
83. Zoom In a Zoom Out Pan shifts the map display any direction without changing the scale of the map display Previous Scale Returns screen to previous view li Initial Scale Returns you to the scale and zoom position of the saved map Info Clicking on this tool provides information relevant to which layer of the map you are on i 4 Select by Pointing Select by Circle 0 x Select by Shape Clear Selection Chapter 6 Adjusting Solutions 47 Edit Route Assignments When determining whether a solution is the best starting point you may also consider an option to reassign route numbers This option is called Edit Route Assignments and can only be done before moving any territory manually with the Territory Transfer Toolbox It is not available once you have begun tweaking the zone The Edit Route Assignments option can be used to switch route numbers between remaining routes by clicking and holding a route number in the Exist Route column and dragging it to the new position It is also used to reassign a route number that was abolished to a remaining route NOTE When you change the route number you are not moving the Allied Time It is not a fix all you still have to change some things in the route For example e 90 of Route 12 was moved to Route 10 e 85 of Route 10 was moved to Route 12 Consider switching the Route numbers to change Routes 10 and 12 Another example i
84. aded into DOIS A number 2 is a change in the time recorded as number 1 for a particular function A number 3 is a change to a number 2 A number 4 1 a change to a number 3 etc The second column from the left is the Delivery Method Del Met used for a sector segment Delivery Method Del Met choices are park and loop P amp L curbline Curb dismount Dis or other Othr The third column is the Block Number amp Street Name The fourth column is the Travel Pattern Pat for the sector segment An 0 means odd side of a street an E means even side a B means deliveries on both even and odd sides and an X means crisscrossing delivery The fifth column is for Actual Time Used This shows the time recorded or what the time originally recorded was changed to for the sector segment or function All columns to the right of the Actual Time Used column mirror the possible and made deliveries as recorded for the entry you are looking at on the PS Form 3999 On the example 3999 Audit Trail Report the first entry you see is a change for the sector segment 11400 11498 NW 13 The 1 in the Ver Nbr column shows that the actual time used was 0 00 56 56 seconds On the next line you see that 2 in the Ver Nbr column shows the actual time used was 0 01 06 1 minute and 6 seconds This means the time on this sector segment was changed from 56 seconds to 1 minute and 6 seconds Look for
85. and non recurring street time This is the same information that is on the previously explained 3999 Data Summary Screen that resulted in a total allied time of 2 44 10 for route 26008 on the day the 3999 was completed The second section is Other Street Time Detail It shows travel within accountable delivery parcel delivery street break collection deadhead personal needs customer contact and gas vehicle time The screenshot on the next page shows route 26008 used 0 13 41 of travel within time 0 14 37 of accountable delivery time 0 26 22 of parcel delivery time 0 10 00 of street break time 0 08 55 of personal needs time and 0 00 50 of customer contact time There was no collection deadhead or gas vehicle time recorded This gives us a total of 1 14 25 recorded as Other Street Time for route 26008 on this day The last section is Non recurring Street Time Detail It shows backtracking animal interference waiting for relays waiting for transportation waiting other temporary detail management accident and miscellaneous other time The screenshot shows route 26008 recorded using 0 04 07 of backtracking time 0 15 41 of waiting other time 0 00 13 of accident time and 0 09 54 of miscellaneous other time on this day There was no animal interference waiting for relays waiting for transportation temporary detail or management time recorded This gives us a total of 0 29 55 recorded as Non recurring Street Time for
86. are described in pages 13 16 of M 01747 The choices to consider are 1 Average Office Time per Delivery 2 Percent of Average Office Time to Average Total Time 3 Standard Office Time per Sector Segment 4 Evaluated Office Time minus the Adjusted FOT divided by the Possible Deliveries NOTE Page 13 14 of M 01747 explains the fourth choice for office time transfer as follows Where jointly agreed to by the District Evaluation and Adjustment Team another method to transfer office time under this agreement is an office factor based on the evaluated office time possible deliveries and FOT minus five minutes for lines 8 to 13 The formula is Evaluated office time minus the adjusted FOT FOT 5 minutes divided by possible deliveries This formula provides the time value that can be used to determine the amount of office time to transfer based on the number of deliveries being moved NOTE Both parties must agree to the transfer method before moving forward with the adjustments Now you are almost done preparing the zone but to complete the prep for a COR or DOIS adjustment the adjustment must be defined in DOIS This is accomplished through these steps from the DOIS route inspection and adjustment workbench Chapter 3 Data Prep 19 1 Click Application then Route then Define New Adjustment Delivery Operations Information System DOIS Application Options window Route Inspections and Adjustm
87. ark Cnt Relay Cnt C001 1 1 C003 0 0 C005 0 0 C006 0 0 C007 0 o c008 0 0 C011 0 9 co12 0 0 c014 0 o Route Summary Report Zone 33026 eee eee e e e ee e e He e e c e e e de e e e ee e e e NR e e He je e Hee e e e ee e e e e e He C e e e e e e e Re e e x Priority Total Time Time 00 09 07 54 00 28 08 10 00 51 08 00 02 15 08 04 00 06 08 06 00 02 07 56 01 07 07 53 00 20 07 53 00 03 07 59 01 231 08 01 01 07 08 00 00 15 08 07 02 09 06 43 01 11 04 57 Time Time Page 1 Chapter 13 Forms Reports and Screens 165 PS Form 1840 Reverse This form shows what adjustment if any is going to be made to a route There is additional information on an 1840 Reverse generated by COR after routes have been optimized The first section will explain the information found on every 1840 Reverse The section at the end will explain the information that is unique to a COR generated 1840 Reverse A PS Form 1840 Reverse At the very top of the form you can see the route number and how many pages the route adjustment will be The form you are looking at shows this is the 1840 Reverse for route 26008 and there are 5 pages to this route adjustment On the upper left hand side of the form in the Items column there is a line for Office Time a line for Street Time and a line for Total Time These are the evaluated times for the route before the adjustment On the form you are looking at route 26008 was given an o
88. ark location and beginning a new relay The value in minutes and seconds is the maximum amount of time there and back that you would allow the letter carrier to deadhead walk along blockfaces without making deliveries Maximum Time Separation Between Opposite Sides of a Street For driving service this setting controls the maximum amount of time between servicing one side of the street and the other side of the street Making this setting too low or too high can cause the line of travel to be longer or shorter than needed for the route Generate Line of Travel With Priority This is a drop down Yes or No option Yes means that line of travel must visit every walking relay with priority and every driving blockface with priority prior to servicing any walking relays or any driving blockfaces without priority Choosing Yes can cause the line of travel to be longer because business deliveries will be given priority regardless of where they appear in the line of travel 82 Chapter 9 Line of Travel The generated Line of Travel will need to be edited It may also be necessary to change the Parameters and regenerate a new Line of Travel Tracing the Line of Travel in COR Trace the Line of Travel along the travel pattern and delivery sequence This allows you to easily identify areas which need to be edited or contain mapping errors which need to be corrected before continuing pus enm og hho ed ras
89. at was entered in data prep and what street attribute defaults were used on the street layer of COR If you want to change the time values you have to use the Adjusted Route Summary Editor as previously explained in the Allied Time Chapter The Re Sequenced Delivery Points Report can simplify some of the information on the Line of Travel Report It is similar to an edit sheet in that it lists all addresses in the new order of delivery Carriers usually find this report easier to read An example and an explanation of this report are located in Chapter 13 of this guide Editing the Line of Travel Use the Line of Travel Editor to number each block face segment in sequential order for relays and driving segments Consider common sense solutions to best deliver the route An important thing to consider while building the line of travel is leaving options available to the carrier for days where the mail is much heavier than average As an 84 Chapter 9 Line of Travel example rather than building relays as displayed in Exhibit A consider using the format displayed in Exhibit B Careful placement of park points can alleviate problems later Exhibit A Two park points located at the end of the street can create two large loops Po Park point Park point Exhibit Two park points located the middle of each street provides the carrier an option to make four smaller loops if the mail is too
90. ave assignments overburdened For example Consider an office that has only 9 routes but shows 87 total work hours per day If you were to add two routes in COR the program will make ten 8 00 routes plus one 7 00 auxiliary route If you only add one route COR may make ten 8 42 routes NOTE It takes a few minutes for your solution to be generated after you click the button to generate routes Continue to generate solutions until you find one that is workable WARNING If you add a route into the parameters of COR the new route will show an error in DOIS because no office factor is associated with the new assignment when it is exported back into DOIS Only the DOIS Help Desk can add the office factor into DOIS to complete the import of COR data 38 Chapter 5 Generating Solutions You may want to create several solutions using different desired route times If you use 8 00 you will often find that routes are adjusted to over 8 00 after lines of travel are generated and edited Try using different numbers so that your solutions better reflect the agreed upon times Using a number such as 7 40 may be a better starting point You may have to run several solutions before you reach a workable one If you have decided that an auxiliary route will be formed you must select Time next to Create Routes Based On the other hand if you want to add a full route to the solution then you must choose Time next to Create Routes Base
91. box is an addition COR made to the route by adding time for relay time You can see the letters EXR beside the words Relay Time This means that 14 37 14 minutes and 37 seconds was the relay time on the existing route the route before any adjustment To the right of the EXR time you see the letter ADJ this is the relay time COR credits to the route after the adjustment On the example below the ADJ time is 17 51 17 minutes and 51 seconds If the ADJ time is greater than the EXR time you will see the letter A in the Relief Addition column because time has been added to the route If the ADJ time is less than the EXR time an R for relief will appear because COR has taken time from the route Changes in Travel To Travel Within and Travel From are identified the same way ALL changes must be explained by comments on the 1840 Reverse and validated See chapter 10 of this guide for more information on validations Further down you see Old Relay BREW ST 01 33 This means COR deleted this relay located at Brew St and deducted 1 minute and 33 seconds of Relay Time from the route On the next line you see a similar entry indicating that a new relay has been added On this example the new relay located at 216 43 St resulted in a 1 04 1 minute and 4 seconds time credit being given to route C012 The bottom line of this form has an entry for Parcel Delivery You can see the letter A in the Relief Addition indicatin
92. ck the plus sign just left of the Vehicle Load Box and it should turn into a negative sign Click inside of the Vehicle Load Box and enter the value on the left In this example the vehicle load will be updated to read 000 00 76 Chapter 8 Allied Time Other Time mmm ss mmm ss Travel Within 000 00 000 00 Accountable 004 20 000 00 Parcel Del 000 26 000 00 Street Break Time 005 08 000 00 Collection Time 000 00 000 00 Deadhead Time 000 00 000 00 Personal Needs 000 00 000 00 Customer Contact 000 00 000 00 Gas Vehicle 000 00 000 00 Before zeroing out the remaining Accountable and Parcel time check the Allied Detail Report to find where this time should be assigned Allied Time mmm ss mmm ss Relay Time 000 00 000 0 0 Replenish 000 00 Travel To 000 00 000 00 Travel From 000 00 000 00 Vehicle Load 015 00 000 00 Other Time 009 54 Add nl Time __ 009 0 OK Cancel Click the Add nl Time Box to check for any miscellaneous other time that should have been moved a 5 gt e Chapter 8 Allied Time 77 Additional Time mmm ss mmm ss Backtracking 000 00 Animal Interference 000 00 000 00 Waiting for Relays 000 00 000 00 Waiting for Trans 000 00 000 00 Wait Other 000 00 000 00 Temporary Detail 000 00 000 00 Management Time 000 00 000 00 Accident 0
93. d but select No next to Use an Auxiliary Route Number of Routes will remain grayed out unless you choose Create Routes Using Desired Number If this option is chosen input the desired final number of routes The Maximum Volume of Mail Per Relay should be set at the agreed upon bag weight COR will create relays with less volume if need be but never higher than this input number The higher the bag weight is set the fewer the relays COR will create when you generate lines of travel This section should be given significant consideration as the type of deliveries will greatly impact the relays Low volume routes will be impacted differently than high volume routes Let s say you have a low volume route that has 50 16 of mail for the whole route and the route covers 400 deliveries COR will only allow 1 relay after leaving the station if the bag weight is set at 25 Ibs You want to make sure to avoid these types of situations That same 25 Ibs can result in 60 relays for a high volume route You have to try numerous values until you can agree to a reasonable starting point for the zone Maximum Round Trip Walking Time Between Service MM SS is the maximum time in minutes and seconds that COR allows a carrier to deadhead walk between deliveries The higher the time you set the fewer number of park points COR will create Conversely the lower the number the higher the number of park points COR does not use reason to place
94. e 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 R Travel Within EXR 15 22 ADJ 12 22 ELLE LEE Old Relay BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen Yes No 2 Base Time Route Evaluation From Form is Hours and Minut 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time E Office Time Mode Demonstrated Performance by Regular Carrier Relay Time EXR 14 37 ADI 1751 3 AAA RE Arrow Three 3 identifies the difference between EXR ADJ The 3 minutes and 00 seconds is shown as relief provided to route C012 NOTE No MINUS SIGN or PLUS SIGN appears in the column identified by Arrow Three 3 The in the first Column in the above graphic designa
95. e such as accountable and parcel delivery or DPS error delivery is also recorded as Allied Time A few examples of other types of Allied Time are Relay Time Travel Within Travel To and Travel From Route There are many others The following three exhibits are forms used to identify Allied Time Exhibit 1 A PS Form 3999 Leave Office Show Line of Travel Line of Travel to and from Lunch Place E Residential Business Det 58 ue Delys Delys Delys Delys Deiys Delys Delys Detys Delys pers 58 5 16 Poss Poss Poss Pass Made Poss Poss Poss Poss Made 8 ici Fa Block Used Oher cum INpoBu Oth Other Oth or NEU E EHICLE LOAD 9 16 13 00 14 13 PERSONAL NEEDS 8 30 26 00 05 05 AITING OTHER 9 35 34 60 05 00 L VEL 9 40 31 00 05 00 INJ OTHER 9 45 31 00 00 01 Block Number Time A t l 1 013 W DIXIE HWY o 9 45 32 00 04 06 4 2 C u a 7025 W DIXIE HWY o 9 49 37 00 02 43 5 5 7027 W DIXIE HWY o 9 52 21 00 0 1 56 10 3 OTHER 9 54 16 00 01 52 Enter 17027 W DIXIE HWY o 9 56 08 00 02 26 16 10 Time 17099 W DIXIE HWY o 9 58 35 00 04 49 5 E EAD TIME 10 03 2400 00 38 Used ING OTHER 10 04 0200 02 55 Street SE E fooson ING OTHER 10 20 11 00 02 26 4 10 1
96. e Average per Delivery Made sec 460 Relay Time 0 00 00 Other Steet Time 1 14 25 Non Recuning 02355 Street Time Total Aled Time 24410 Total Delivery Time 44508 Total Gross Time 72917 Chapter 13 Forms Reports and Screens 139 3999 Data Summary Screen Continued For evaluation and adjustment purposes there are two uses for this screen Itis the only screen that gives you total possible deliveries and the number of deliveries made on the day of the 3999 It also gives you the total breakdown of Allied Time and Delivery Time from the day ofthe 3999 This can be used for quick verification that the right PS Form 3999 was uploaded in COR Everything else is broken down in greater detail in the third tab 3999 Function Analysis 121 3999 Data Capture Route Number 26008 Data Capture Date 4 Street Analysis Fu 3333 3 3959 Data Capture 3999 Data Summary 3999 Function Analysis Time Breakdown Additional Detal Analysis naim LL Total Possible Deiveres 861 alee CaS Total Deiiveries Made 840 pets 01198 X Deliveries Made Total Deliveries Made T otal Defveries 97 6 Travel From Cms Total Other Street less Break Time 1 04 25 Vehicis Unload 0 07 22 Other Streat Time Average per Delivery Made sec 460 Relay Time 0 00 00 Other Street Time 1 14 25 Non Recuring 02355 Street Time Total Alked Time 24410 Total Dekvery Time 4 45 08 Total Gross Time 7 29
97. e you will see the day of the week date and time the report was generated The attached example was generated on Wednesday February 9 2011 at 13 51 23 The far left hand column is titled RS Route This is a temporary route number that COR uses during the adjustment process This number often will not match the actual route number The next column over will show you the actual route number The second column from the left is titled Exist Route This column shows you the existing route the route before any adjustment is made and any other routes that the existing route is gaining territory from to make up the model route the route after the adjustment The route number with the asterisk is the existing route and the model route number The route number with an asterisk is also the route number that will appear on the map in COR On the example report an asterisk appears by C001 in this column C001 is the existing route Below C001 you see route numbers C007 and C012 This tells you that C001 gained territory from routes C007 and C012 The third column from the left is titled Possible Deliveries This column shows you the number of deliveries that make up the model route the route after the adjustment On the report you are looking at C001 kept 316 of its possible deliveries C001 is picking up 513 possible deliveries from C007 and 46 possible deliveries from C012 The column on the far right is titled Possible Delive
98. ector segment The first sector segment entry on the example form is located on the fourth line from the bottom The sector segment is 10301 10361 NW 117 ST You will also see all allied entries in this column For example the first entry on the example form is Vehicle Load Now go back over to the first column on the left This column is called Delivery Methods It shows you the delivery method used for the sector segment located in the next column over on the same line This column will be blank for allied time entries because these entries do not involve delivery of mail On the example form you see the letter O in this column beside the sector segment 10301 10361 NW 11 ST This means the delivery method for this sector segment listed is Other This column will have one of the delivery methods listed below P Park L Loop V Vehicle D Dismount O Other The third column from the left is called Travel Pattern This column shows you if the sector segment contains only even numbered deliveries only odd numbered deliveries or both Look at the 10301 10361 NW 11 ST sector segment The letter O in this column tells you that this sector segment contains only odd numbered deliveries This column will have one of the travel patterns listed below e E Even e O Odd e X Crisscross If a sector segment contained only even numbered addresses you would see an E in this column If it co
99. ents Adjustment Criteria Adjustment Details Adjustment MINOR Status In Progress Edit Adjustment Change Status Start Date 10 30 2008 Define New Adjustment End Date 10 30 2008 Select Adjustment AMS Lock Date 10 31 2008 Change Delivery Facility Facility Inspections and AMS Planned Implementation 12 14 2008 Adiustments Status Current Facility Mitchellville Branch workbench Close RESTRICTED INFORMATION 2 2 Select Minor Adjustment The start date will default to the current date e Select the ZIP Code then click gt gt Add All to select all the routes e Lock Date defaults to 1st Friday click the down arrow to bring Lock Date to current Friday Click OK e Verify the Lock Date again after saving to ensure it is correct e After the new adjustment has been defined you can proceed to Step 3 without waiting until the Monday after the Lock Date Random Lot Selection 34 Adjustment Date Start Date 0 30 2008 Lock Date 1170772008 r Restricted Minor gt Adjustment EndDate 10 30 2008 Planned Implementation 12714 2008 4 aa Define Routes to Adjust ZIP Code 20716 Routes In ZIP Code Route I Regular Carrier 16001 S D BRISCOE 16002 JJ LINTNER 16003 AB KELLER 15004 VACANT 16005 VACANT 16006 GOGGIN 16007 R M LAUTIERI Routes To Adjust Route Regular Carrier
100. eries as this will corrupt the COR process Chapter 2 3999 s 11 Next you should verify the allied time is reasonable by using the 3999 Data Capture Summary Screens and the 3999 Function Analysis tab Some examples of red flags are e Two seconds of Travel To or From time Relay time a on mounted curbline route e Excessive Relay or Travel Within time e Travel Within between dismount deliveries e Extremely high or low relay times e Extremes for any other listed function Once you have finished this the next step is to review the entire 3999 for errors The 3999 can be displayed using the tab at the bottom of the Data Capture Summary Screen labeled Preview 3999 Some examples of red flags are Misapplied time which can occur when the examiner fails to end a delivery function resulting in at least two errors First too much time is given to the previous delivery function and second not enough time is given for the next delivery function the carrier performed e Relay time recorded at beginning and end of a sector segment e Excessive number of relays e Relay Travel Within time recorded on dismount delivery e Relay or Travel Within time recorded on centralized delivery NOTE Remember to ensure the proper 3999 is selected for use in COR per the JARAP 2011 language found on page 29 of M 01748 which states the following Where multiple 3999s have been conducted for a particular route the closest PS Form 3999 to t
101. eries were added and from what routes e What routes have been abolished by missing route numbers in the sequence listed Reviewing this report is the easiest way to determine if senior carriers have had large transfers of territory off of their routes reflected by a low percentage of retained deliveries If you see a route number with an asterisk and 0 deliveries retained that means the route has changed 100 and would be considered abolished 44 Chapter 6 Adjusting Solutions Adjusted Route Summary Report This is also the time to pull up an Adjusted Route Summary Report and review the numbers on it You will easily see the routes abolished on this report because they will have zero possible deliveries remaining Remember the route and total times on this report will change when additional territory is moved and Lines of Travel are generated Don t expect them to all be right around 8 hours Use this report to make sure the correct routes were eliminated and or the needed routes were added Territory Transfer Summary Report At this point you should review the Territory Transfer Summary Report to monitor the percentage of time and possible delivery changes on the routes This form is explained in Chapter 13 of this guide Map of Generated Routes Maptitude PDA val 2 32809 MAP ZIP Code 32809 E br x s Existing Routes 005 coos C044 C016 6013
102. et with the adjustment team assigned to the office and discuss appropriate time credits based on local knowledge Travel From the Route Mounted Curbline Route Travel From begins after you make your last delivery Park and Loop Travel From begins when you start your vehicle to return to the office Foot Routes Travel From begins after you make your last delivery Deadhead This occurs after the last delivery on a sector segment and you retrace past completed deliveries to get back to the vehicle next delivery point or relay box NOTE UNLESS this deadhead is eliminated the deadhead time needs to transfer to the gaining route Relay Time e This is time spent loading your satchel on park and loop and foot routes Section Three e Number of Park Points e Number of Relays e Location of Park Points and Relays e Validate that the Park Points are safe and logical IMPORTANT The route adjustment team may have to make decisions on the COR proposed time changes to Travel Time AFTER validation Chapter 10 Validations 97 New Route Create New Route Map 1 x Select Layers Zoom Level Current Scale _ Delivery Locations C Travel Path Classify Blackface Park Locations Exist Route C Model Route Delivery Mode Show Street Names Show Address Ranges m Highlight One way Streets Cancel This illustration shows you where and how COR develops
103. ffice Break OPTION Chosen ___ Yesor No 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier At the bottom of the 1840R is an area for COMMENTS Basic questions are listed in this area along with the Street Time Selection for each assignment This is where it must be explained WHY the selected Street Time was chosen ALL Time changes must have a comment explaining why the time was deducted or added 110 Chapter 11 PS Form 1840 Reverse Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 0
104. ffice time credit of 1 19 and a street time credit of 7 09 for a total daily time credit of 8 28 Reading from left to right the fourth column is called Relief R Addition A Each entry in this column will always be marked with an A or an The letter A means addition territory is being added The letter R means relief territory is being taken from the route The next column will list the name of the street being added or taken away from the route To the right of the name of the street there will be an E or an O E means even block range O means odd block range The next two columns are called Numbers or Address Ranges These two columns show the block range being added or removed from the route On the form you are looking at the first entry shows the 1400 block of Fairway Rd even side is being added to route 26008 If you look a few columns further to the right you see the Transferred to or From Rte Number column This shows which route the territory is coming from or going to depending on whether territory is being added or taken away On the form you are looking at Fairway Rd is being added to route 26008 This street comes from route C007 The next column is called Delys This shows how many possible deliveries are in the line entry being added to or taken away from the route On the form you are looking at there are 8 possible deliveries on the even side of the 1400 block of Fairway Rd that
105. ffice time for the route after the adjustment The FACTOR column is the office factor used to transfer office time from one route to another when territory is transferred In the example report C001 has a total office time of 1 12 1 hour and 12 minutes and an office factor of 0 118 This means that for every delivery transferred from C001 to another route 0 118 minutes of office would be taken from C001 and added to the gaining route The column on the far right is titled ROUTE TIME This is the total time for the route after the adjustment When the total street time from the DELIVERY column is added to total office time from the SELECTED column the result is the total route time On the example report C001 has a total route time of 08 13 8 hours and 13 minutes after the adjustment 148 Chapter 13 Forms Reports and Screens Adjusted Route Summary Report Continued U S POSTAL SERVICE Delivery Routing System Adjusted Route Summary 02 11 11 09 48 58 Zone 13926 ROUTE POS STREET TIME OFFICE TIME ROUTE D DEL ALLIED DELIVERY SELECTED FACTOR TIME 597 02 32 07 01 01 12 51 5 02 04 05 24 01 26 0 159 07 50 2005 1103 02 18 06 59 01 11 0 052 08 10 2005 325 01 20 95 42 91 18 0 108 08 00 2007 1986 11 36 06 52 01 12 9 0642 08 04 2008 773 02 21 06 49 01 17 0 092 08 06 COLL 705 01 46 06 24 01 32 0 130 07 86 UD 500 02 17 06 38 01 17 0 089 07 53 C014 1038 02 03 06 33 01 20 9 077 07 53 CO15 769 01 36 06 43
106. g that this is an addition to the route Scroll all the way over to the STREET TIME column and you can see that 02 00 2 minutes was credited to the route for this parcel delivery Allied time entries like this will show up the 1840 Reverse when allied time is moved to or from the route 172 Chapter 13 Forms Reports and Screens PS Form 1840 Reverse Continued 1840 Reverse Generated by COR Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 1of 2 TRANS ZIP 4 FERRED OFFICE STREET Assignment Approved by RELIEF ADDRESS RANGE TO STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM ADDITON SEGMENT ROUTE MM SS MM SS A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 C019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave R Todd Ave R 5001 2753 C034 19 Todd Ave 00 29 03 27 Relay Time EXR 14 37 ADJ 17 51 Travel Within EXR 15 22 ADJ 12 22 rk aka Old Relay BREW ST 01 33 New Relay 216 43rd St 1 04 New Relay 4925
107. gle Route Verify Hundred Block on Single Route Create Route Transfer Report Startup amp Import Export Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management El Cancel Version 1 3 When you click the following screen will appear Yacant Auxiliary Routes Remove _ Move Up _ Move Up Move Down Down DK Cancel Click to add a route number to the list NOTE You have the option of excluding any route s from the adjustment solution If the team chooses to exclude route s it must be done before generating a solution For example there may be routes in the zone that evaluated close to eight hours and are held by senior carriers that the adjustment team may choose to exclude from optimization 32 Chapter 4 Parameters Select the additional routes to make vacant auxiliary OK La Cancel Choose a route and click to add this route to the list Add routes in the order you wish to eliminate them In the example below Route C005 has been selected for elimination first You can now select any other route to be eliminated next Again this must be done in accordance with the language on page 13 of M 01747 which states In any unit where the team determines that the number of routes will be red
108. hanges in the Line of Travel a validation is not needed 90 Chapter 10 Validations Existing Route Summary Report This report provides totals by time and provides you with the number of possible deliveries for each route You will use this report in conjunction with the Adjusted Route Summary Report to identify lost allied time and lost street time Print the Existing Route Summary Report BEFORE you begin your adjustment Validate the following information for each route e Current Possible Deliveries PD s e Evaluated Office and Street Times e Allied Time from the Representative 3999 Adjusted Route Summary Report This report gives you the same information as the Existing Route Summary Report The purpose of this report is to provide you with a view of the new route s after the COR adjustment Print the Adjusted Route Summary Report after you adjust the routes NOTE You can print this report after you adjust each route if you want to The reason s you may want to consider doing this are It provides you with REAL TIME view of what is developing in the zone during the COR adjustment e Printing the Adjusted Route Summary Report helps you ensure that each route is adjusted to as nearly 8 hours daily work as possible M 39 Section 242 122 e Printing the Adjusted Route Summary Report while COR is working on the adjustment gives you an opportunity to view what impact COR is having on the existing Allied
109. has 1 park count The park point isn t listed under Route 001 This may indicate another problem 164 Chapter 13 Forms Reports and Screens Route Summary Report Continued 2 2 2 2 2 2 2 22 2 2 e 2 e e ee de e e oe e SE e e de e e e ee c e e e I e kc He ecc e e e e e e e e e e Date Mon Mar 28 Office Transfer Mode Demonstrated Performance by Relieved Carrier Volumes Full Coverage Possible Allied Street Office Route Deliveries Time Time Time cool 697 02 32 07 01 01 12 517 02 05 06 28 01 26 coos 1103 02 19 06 59 01 11 C006 825 01 20 06 42 01 18 C007 1086 01 36 06 52 01 12 c008 773 02 22 06 49 01 17 C011 705 01 46 06 24 01 32 C012 600 02 17 06 36 01 17 C014 1038 02 04 06 33 01 20 C015 769 01 36 06 43 01 14 C017 636 01 58 06 21 01 31 co18 505 01 44 06 25 01 34 co21 750 01 57 06 56 01 05 C022 739 01 39 06 46 01 14 023 616 01 48 06 43 01 24 c024 790 01 11 05 29 01 14 c025 481 01 20 04 37 00 20 Allied Time Details MM SS Route Loading Travel To Travel From Time Time Time cool 38 41 10 01 12 54 C003 27 44 13 47 14 38 C005 15 08 08 29 06 22 coo6 11 16 09 07 13 35 C007 37 50 11205 14 24 coos 24 33 14 54 15 49 C011 36 00 13 00 18 00 C012 40 46 10 08 10 49 C014 32 26 09 10 10 58 C015 18 06 08 23 10 35 C017 37 05 12 37 11 19 cois 20 44 14 09 15 24 co21 25 38 04 02 12 14 co22 17 47 08 50 09 57 c023 26 21 07 18 08 56 C024 21 25 05 13 10 10 C025 15 00 10 57 10 50 Park Locations Route P
110. he agreed upon street time for the route will be used for adjustment purposes New 3999s will be performed as necessary NOTE If the most representative 3999 is not the current one you must designate all subsequent 3999s as partials This will allow you to transfer time from the correct 3999 as you move territory 12 Chapter 2 3999 s There may be times when the 3999 you have is unusable and it cannot be edited to make it COR ready In these instances a new 3999 should be requested Some of the reasons where it would be appropriate to consider requesting a new 3999 include Route adjustments have been made since the last 3999 was conducted 3999 was not conducted with the regular carrier when he she is available Massive editing Obvious volume anomalies Incomplete documentation e g 3999X unedited copies no examiner or carrier comments Change in SOP or operational changes impacting street time Non representative 3999 based on examiner carrier comments NOTE Once the 3999s are presented to the adjustment team and the review and editing where appropriate are complete it is important to remember these forms are now considered ready for COR Any additional edits without the route adjustment teams knowledge could create issues during the adjustment process Page 28 of M 01748 explains the agreed upon process for editing 3999 s where it states the following Adjustment teams will identify any errors to the 3999 and work wi
111. he left side lists the major categories for route adjustments and the right side lists the commands for each that generate a series of sub sections COR Route Adjustment 4 Category Command Startup amp Import Export Procedures Edit Street Attribute Defaults Delivery Location Procedures Assign Street Attribute Defaults Delivery Data Procedures Edit Turn Defaults Street and Office Layer Preparation Edit Turn Exceptions Route Initialization Procedures Edit Overpasses Territory Realignment Build Travel Network Line of Travel Display Network Disconnectivities Reports and Plots Display One Way Streets Solution Management Delete Travel Network Create Post Office Layer Post Office Version 1 3 Chapter 1 COR Basics 3 Notes Chapter 1 COR Basics Chapter 2 3999 s NALC COR TRAINING Chapter 2 3999 s The review and proper edit of aPS Form 3999 is one of the most important components of any adjustment Since this is a picture of the Letter Carrier s route and the information contained in it will be used to adjust other routes ensuring its accuracy is really important Start by reviewing the information you gather from the Local Office Contacts LOCs The Local Memorandum of Understanding LMOU and any unit specific Standard Operating Procedures SOPs regarding delivery of mail are two good places to begin your review For example some LMOUS address additional
112. hicle departs from the office and ends when the first delivery is reached Travel From Travel From begins after the Letter Carrier has completed delivering the route and begins to travel back to the office It ends when the vehicle has been parked and vehicle unload begins Vehicle Load Vehicle Load begins when the Letter Carrier moves to street time and ends when the vehicle is loaded and he she departs from the office Vehicle Unload Vehicle Unload begins when the vehicle is parked after returning to the office This function continues while the vehicle is being unloaded and ends when the Letter Carrier moves back to office time clocks into the office Chapter 13 Forms Reports and Screens 127 PS Form 3999 Continued Recurring Other Street Time Travel Within Travel Within is time recorded when driving from one park point to another park point while not delivering mail Time spent traveling from one geographic area to another without delivering mail is also recorded as Travel Within Time spent traveling from one cluster box to another inside the same apartment complex is not Travel Within it is delivery time Accountable Delivery Time spent delivering accountable on the street such as registered mail certified mail express mail signature confirmation COD s etc and filling out PS Form 3849 when appropriate is recorded under this function Parcel Delivery Time spent delive
113. ing lunch The right half is the Additional Detail Analysis The first line shows Total Possible Deliveries The next line shows Total Deliveries Made Then you have the 96 Deliveries Made Total Deliveries Made Total Possible Deliveries line Next is the Total Other Street Time less Break Time line Finally you have a line for Other Street Time Average per Delivery Made sec The screen shot shows there were 861 possible deliveries on Route 26008 and 840 deliveries made for a total of 97 6 of the possible deliveries made on this day It also has Other Street Time used for route 26008 excluding the 10 minute street break time was 1 04 25 The Other Street Time Average per Delivery made was 4 60 seconds per delivery on the day of inspection The 3999 Function Analysis screen provides a more detailed breakdown of Allied Time 138 Chapter 13 Forms Reports and Screens 3999 Data Summary Screen Continued 3999 Data Summary Screen ala Route Number 25008 Cepture Date 7 aj Street Analysis Type Ful 3339 21 3999 Data Capture 3999 Data Summary 3999 Function Analysis Aion Dt Anais Dessen Total Possible Delvetes 861 Vehicle Load 02433 X Deliveries Made Total Deliveries Made T otal Possble Deliveries 375 Travel From 0 16 46 Total Other Street Tine less Break Time 1 04 25 00722 Other Street Tim
114. inutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by oo Carrier foenn asa 10 fo oo e Circle Two 2 identifies Adjusted Route ADJ this time is the Adjusted time that is applied to route C012 o The ADJ Time in this example is 17 51 and should match the Relay Time on the Route Summary Report for route C012 112 Chapter 11 PS Form 1840 Reverse Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET i STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4
115. inutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier The next two columns identified by the Arrow are called Address Range Begin End These two columns show the block range being added or removed from the route ADDRESS RANGE BEGIN END On the form you are looking at the first entry shows part of 216 43 Street is being added to route C012 104 216 216 216 216 4999 Chapter 11 PS Form 1840 Reverse Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET i STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28
116. l basis Waiting Other All nonrecurring waiting time not covered by any of the other functions is covered under this function Managers must take notes of the reasons for placing Letter Carriers on this function NALC representatives should ensure that any time recorded under this function is nonrecurring and accurately documented Temporary Detail This function is used to record any duties that are performed on the day of the PS Form 3999 that are not part of the route For example if a Letter Carrier is given a pivot on another route the time spent delivering that pivot would be recorded under this function Ensure the actual travel associated with the temporary detail is recorded as such Management Time This is time spent away from the normal street duties due to the needs of the examiner performing the PS Form 3999 Time should be recorded under this function only if the Letter Carrier has to stop working and would otherwise be performing normal street duties For example if a Letter Carrier takes a comfort stop at a convenience store and the manager takes care of a personal need at the same time this time should not be recorded under management time because the Letter Carrier would have taken the comfort stop regardless Chapter 13 Forms Reports and Screens 129 PS Form 3999 Continued e Accident In the unfortunate event of an accident time spent waiting due to the accident is recorded under this function
117. le if you have a 4 lane road on which it is unsafe to perform a left turn or if there is a no left turn intersection you can set the time for that turn to 999 and COR will not allow a turn there Review Street Attributes This section deals with the street speed limits crossing difficulty and parking You are able to change the values for your specific zone to alter the line of travel and final street times per route First you should verify what the speed limit actually is Next you want to assure the speed limit is set at least 5 to 10 miles per hour below the posted speed limit to allow for traffic and required stops The shorter the distance the more you will need to reduce the speed limit NOTE When using the Color Wizard in COR use the Legend to make sure that the streets are appropriately classified Chapter 4 Parameters 27 Open the Edit Street Attribute Default window so that the default screen appears Dataview1 Street Attribute Defaults CLASS OCCURRENCE DRIVE RATE CROSS DIFF L PARKING R PARKING A11 64 55 5 1 1 1 423 35 2 0 0 41 3683 25 1 0 0 63 60 40 5 1 1 am 8 1 1 1 1 As you can see the window has several columns that can be edited We already discussed the drive rate or speed limit Crossing Difficulty refers to the level of difficulty walking across a street with 1 meaning the easiest and 5 meaning the most difficult The Parking columns refer to left side and right side of the street with
118. ll be adjusted using COR There are reasons you might eliminate a route from the solution e g limited duty a senior carrier with an eight hour assignment or route location issues Generate Routes X Select the routes you wish to process OK La Cancel Chapter 5 Generating Solutions 37 The following window shows the Route Generation Settings that should be reviewed and or changed Below you will find descriptions of the settings Route Generation Settings Create Routes Based On Time Desired Route Time 08 00 Use an Auxiliary Route ves Add Extra Route No nd Number of Routes Maximum Volume of Mail Per Relay 25 0000 Max Round Trip Walking Time Between Service MM SS 04 00 Network File Office Location PINECASTLE STATION y Cancel You have the option of creating routes based on Desired Route Time or the Number of Routes Depending on which method you choose there will be an option grayed out that you cannot change For example if you choose to adjust using Desired Route Time you can see above that the box for Number of Routes has been grayed out All other options can be changed and should reflect the agreed upon value of the zone If the adjustment team has determined the proper adjustment of a zone requires the addition of a route make sure to select Yes next to Add an Extra Route If another route is not added to the solution here COR could le
119. lly by the COR Technician when territory is transferred unless the function in question will no longer be performed such as Street Break Time on an abolished route 66 Chapter 8 Allied Time Existing Route Time EXR is indicated on PS Form 1840 Reverse Exhibit 2 It lists the amount of Allied Time credit for each entry for the route as it was before adjustment This time comes from the PS Form 3999 you are using Existing Route Time EXR is recorded in four categories on the PS Form 1840 Reverse 1 Travel To Route 2 Travel From Route 3 Travel Within 4 Relays COR will recalculate the time value for each category above The COR program will assign new time values to the above referenced categories The new time value is listed as Adjusted Route Time ADJ The adjustment of Allied Time in these categories is difficult when using the COR program On each line of Allied Time listed in Exhibit 2 the Existing Route Time EXR as previously described is followed by the Adjusted Route Time ADJ The Adjusted Route Time ADJ is the newly established time after the adjustment in COR The difference between Existing Route Time EXR and Adjusted Route Time ADJ becomes the time relieved or added to a route On the PS Form 1840 Reverse relieved time is indicated as R An addition of time is indicated as A If the Existing Route Time EXR is larger than the Adjusted Route Time ADJ your route is being relieved of time
120. mmary Report can be obtained from COR after an adjustment takes place Exhibit 5 U S POSTAL SERVICE Delivery Routing System Adjusted Route Summary 06 17 09 13 35 37 ROUTE POS STREET TIME OFFICE TIME ROUTE ID DEL ALLIED DELIVERY SELECTED FACTOR TIME C030 733 01 28 06 01 02 09 0 213 08 10 C060 714 01 06 05 38 02 24 0 364 08 02 C061 530 01 34 06 08 02 04 0 258 08 12 C062 812 01 06 06 06 01 49 0 136 07 55 C063 976 01 18 06 00 02 03 0 134 08 03 C064 950 01 35 06 21 01 53 0 124 08 14 C065 828 02 09 06 29 01 29 0 113 07 58 C066 0 00 00 00 25 00 24 0 133 00 01 C067 944 01 17 05 47 02 18 0 145 08 05 C068 816 01 14 05 59 02 01 0 144 08 00 C069 473 01 52 05 31 02 07 0 281 07 38 C070 353 01 16 05 38 02 17 0 316 07 55 C071 938 01 07 05 31 02 20 0 149 07 51 C072 548 01 34 05 30 02 21 0 262 07 51 C073 550 01 03 05 39 02 22 0 245 08 01 C074 745 01 32 06 14 01 58 0 159 08 12 C075 809 01 18 06 12 01 56 0 145 08 08 C076 596 01 48 06 09 02 12 0 318 08 21 C071 596 01 30 05 48 02 18 0 228 08 06 C078 545 01 20 05 13 02 40 0 246 07 53 C079 589 01 04 05 49 02 16 0 246 08 05 C080 654 01 18 05 37 02 13 0 211 07 50 C081 0 00 00 00 45 00 43 0 209 01 28 C082 511 01 25 05 43 02 33 0 280 08 16 C083 581 01 13 05 46 02 25 0 255 08 11 C084 332 01 15 06 30 01 29 0 298 07 59 cogs 536 01 29 05 30 02 18 0 281 07 48 C086 545 01 27 05 53 02 02 0 217 07 55 C087 566 01 11 05 49 02 29 0 296 08 18 C088 633 01 23 05 35 02 32 0 247 08 07 C089 462 01 33 05 47 02 17 0 302 08
121. mplementation verify that BASE times in DOIS match the final ADJUSTED times on the 1840 Reverse Obtain the Route Base Information from DOIS and compare this information to the Unit Summary Report from JARAP If this is not a JARAP adjustment the Unit Summary Report is located in DOIS 124 Chapter 12 Finishing COR Chapter 13 Forms Reports and Screens Explanations With Examples Pages PS Form 3999 127 130 PS Form 3999 and Examiner s Comments Explanation 131 135 3999 Audit Trail Report 136 137 3999 Data Summary Screen 138 140 3999 Function Analysis Screen 141 143 Existing Route Summary 144 146 Adjusted Route Summary 147 149 Route Relations Summary Report 150 151 Territory Transfer Summary Report 152 153 Allied Time Report 154 155 Park Location and Relay Count Report 156 157 Re sequenced Delivery Points Report 158 159 Line of Travel Report 160 161 Route Summary Report 162 165 PS Form 1840 Reverse 166 173 NALC COR TRAINING 125 126 Chapter 13 Forms Reports and Screens PS Form 3999 The PS Form 3999 is used to record all data on the day an examiner accompanies a Letter Carrier on the street The times on this form are used to determine the value of territory transferred from one route to another The total time on this form is also one of the four factors that USPS and NALC representatives consider when determining a representative street time for a route in JARAP 2011 It is important for NALC representatives a
122. n to see the highlighted street If the report lists an error it is there Keep looking until you find it You need to associate each of these street segments with the entries listed on the Verify Plus4 on Single Route report The only way to correct these errors is to move the blockface associated with the highlighted street to the appropriate zip plus4 route with the Territory Transfer Toolbox This would include blockface with no delivery HINT Be sure the non delivery blockface is not hidden before you search the map for the zip plus4 error 58 Chapter 7 Using the Territory Transfer Toolbox Once you have successfully resolved all of the conflicts rerun the process and the following window should appear d NOTE There are no Plus4 s tagged to more than one route Split Hundred Blocks CAUTION Always discuss any hundred block splits with the Local Office Contacts before making any changes You are now ready to review any Hundred Block example 100 199 Main Street both even and odd deliveries splits between routes Open up the Verify Hundred Block on Single Route command under the Territory Realignment Category COR Route Adjustment x Category Command Select Auxiliary Location Select Vacant Auxiliary Routes Generate Routes Edit Route Assignments Show Route Mapping Report Rebalance Routes Startup amp Import Export Procedures Delivery Location Procedures Delivery Data
123. nd Letter Carriers to understand the various street functions that are used to ensure route examiners record all allied and delivery street time on the appropriate function and time credit is given when time credit is due Failure to do so can result in inaccurate route adjustments especially when adjustments are done using the Carrier Optimal Routing COR program Most time spent on the street not delivering mail is recorded as Allied Time The term Allied time is broken into many different street functions on PS Form 3999 This section is designed to provide a clear understanding of each function and what duties should be covered under each Street Functions recorded as Allied Time are divided into two basic categories on PS Form 3999 recurring and nonrecurring recurring function is one that is a normal part ofthe route and occurs regularly such as loading vehicle travel to the route and break time s A nonrecurring function is one that is not a normal part of the route and doesn t occur regularly such as waiting due to a vehicle breakdown Recurring Street Functions e Relay Time This is time spent preparing mail for delivery for the next loop on a park and loop route or foot route Relay time could include replenishing the satchel gathering DPS or loading parcels for the next loop Time spent replenishing mail on a mounted curbside riding route is not Relay Time Travel Travel To begins when the ve
124. ne of Travel Report Continued EAE EE ARETE RAEE RRA EAN 2 2 2 2 2 2 2 2 2 2 2 Line of Travel Report Date Fri Apr 1 Zone 33026 Route 008 Page 1 RE EKER EERE TERETE ZZ Directions STREET NAME Route Deliv Address Range Time Mode Depart from post office along POST OFFICE RD 0 00 Turn right onto 0 00 Turn right to stay on 0 01 Turn right to stay on 0 01 Go straight onto PINES BLVD 0 01 Turn left onto 8 FLAMINGO RD 0 01 Go straight onto N FLAMINGO RD 0 01 Continue along N FLAMINGO RD 0 02 Turn right onto TAFT ST 0 04 Continue along TAFT ST 0 05 Turn right onto NW 104TH AVE 0 11 Turn left onto SAINT CHARLES PL 8 22 on Due atong SAINT CHARLES PL 0 11 rn left onto RUE VENDOME gt Service on the right 1501 1699 ontinue along 9 25 Turn right onto GREENHOUSE RD 0 20 Continue along GREENHOUSE RD 0 21 gt Service on the right 10298 10200 0 21 Drive 9 9X 9 9 A 0X 9 X AX EERE EEE EEE AAA e Line of Travel Report Date Fri Apr 1 Zone 33026 Route 008 Page 4 AOR nz ZZ ZZ EEE EEE EEE EEE I EI ZZ I EZ ZZ EZ ES EZ ZI T SE Directions STREET NAME Route Deliv Address Range Time Mode Turn left onto N HIATUS RD 4 55 Continue along N HIATUS RD 4 55 Turn left to stay on N HIATUS RD 4 58 Continue along N HIATUS RD 4 58 Turn right onto NW 4TH ST 5 00 Turn left onto 5 01 Continue along 5 01 Turn
125. ngle street segment The layer identifies each side of the single street segments NOTE A layer is a database storing one type of geographic feature There are three types of layers points lines and areas For example Streets is a layer of lines that represent street segments and ZIP Code is a layer of areas that represent zone boundaries Assign Volume Coverage At this point you will need to assign volume coverage The options you have are Full Coverage or Non Full Coverage You are dealing with the whole zone at this time When determining which option to assign take into consideration the number of days per week the zone receives full coverage This information should be available from the Local Office Contacts NOTE It is important to get this information because WSS WSH and simplified mailings are not included in the evaluated volumes COR Route Adjustment 3 x Category Command Create Blockface Layer Edit Existing Route Summary Select Office Transfer Mode Select Volume Coverage Initialize Route Data Startup amp Import Export Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Ed Cancel Version 1 3 Chapter 4 Parameters 29 Toggle on the option you want the Select Volume Coverage window and click
126. ns etc No Parking areas Park Points set up on streets designated as No Parking One way streets Streets that appear divided on the map but are not Mode of delivery using the edit book for each route Identify verify and correct No Stat addresses in each Red Book Incorrect travel patterns NOTE Verification must be completed before the zone is locked Chapter 3 Data Prep 17 3 Facilitate with Local Office Contacts to e Ensure each carrier s edit book is reviewed to verify all delivery addresses are included e Verify mode of delivery e Check travel patterns Identify delivery anomalies any irregularities in delivery sequences NOTE Issues with speed limits turn exceptions U turns parking Park Points and One Way Streets are normally developed when COR develops the Line of Travel To avoid this problem take care of these issues NOW Use the LOC s to verify and answer questions during Data Prep NOTE If any information is inconsistent with the information entered by the individual who prepped the zone then updates to the data files must be made as appropriate See page of 51 of M 01748 DPS volume is an important aspect of data prep review that you should be concerned with DPS volume has two main purposes The first is to spread cased volume by sector segment The second is DPS volume is one of the three variables used to determine relay weight along with cased letters and cased flats This affects
127. nt 3 Time each individual vehicle move separately 4 Once you complete your travel between Park Points you add the times and you have your total Travel Within for the route Suggestion Two You can use Google Maps to validate Travel Within als lx re Hdp e WA i Eiir rt AM f m votes weye ge Web magcz Videos Maps News Shopping Gmail more Signin amp Google maps Search Maps Get Directions Maps amp Prim link er 7 v Brunswick Satelite u Sot default location you besiness Cangie Nebraska mig 7 WENO indiana OMO 0000 Kansas Missouri A Using Google Maps you enter your first Park Point and click DIRECTIONS Chapter 10 Validations 95 1519 nore th HA le bere hey Cm cena e eem ewah o Madh to 16 Es gt 7 dp Bere soy lev Hr B Web imagcz Videos Maps News Shopping Gmail more Signin amp Google maps Search Maps Get Directions Maps Srrm CS Send gt 4 y e gt A 4 i e 5004 Convent ang Phi tle pti P 9501 James Street Prilacelohia PA Ade Jesmal ca Shoe Got Directions Driving directions to 9601 James St Philadelphia PA 19114 Convent Ln and State Rd 2mins
128. ntained both even and odd numbered addresses you would see an X in this column The fourth column from the left is called Time Enter Block This is the time of day that delivery of the sector segment began or the time of day that the allied time function began On the example form the very first entry is the Vehicle Load The Time Enter Block column shows that the vehicle load began at 10 40 35 Scroll down to the 10301 10361 NW 11 ST sector segment You can see that this Letter Carrier began delivering this sector segment at 11 49 00 The fifth column from the left is called Actual Time Used This is the actual time used in hours minutes and seconds for the entry On the Vehicle Load entry you can see that this Letter Carrier took 00 24 33 24 minutes and 33 seconds to load the vehicle If you scroll down to the 10301 10361 NW 11 ST sector segment you can see that it took 00 05 06 5 minutes and 6 seconds to deliver this sector segment If you add the Actual Time Used to the Time Enter Block you should always come up with the total that appears in the Time Enter Block on the next line 132 Chapter 13 Forms Reports and Screens Example PS Form 3999 Leave Office Show Line of Travel Line of Travel to and from Lunch Place Det 3 Bl r Time Actual PO E mo 25 Enter Time lee aie Fo em Poss Made r Street Name ie Bs Usad
129. o instances where it wouldn t be appropriate to deduct this time For instance if a Letter Carrier has been instructed to backtrack and deliver DPS errors each day this becomes a recurring function and the time used shouldn t be deducted from the route Management Time Begins when carrier is instructed to cease delivery and ends when they resume delivery where they left off Temporary Detail Time that does not involve the carrier s route Example performing auxiliary assistance on another route Miscellaneous Other Establish what the carrier did to determine need for transfer of actual time spent Waiting Other Actual time recorded when not doing normal route functions THIS TIME WILL DISAPPEAR AND CANNOT BE RECOVERED IN COR 10 Chapter 2 3999 s Waiting for Transportation Time spent waiting for public transportation Replenish Time Time spent on a mounted driving curbside delivery route reloading mail when a tray on the ledge of the vehicle is empty and must be replaced with a new tra of mail Time begins when the vehicle is shut down and ends when the vehicle is restarted Now you are ready to review and edit the 3999s Begin with the Audit Trail Report 3999 Audit Trail Report RESTRICTED INFORMATION Zip Code Route Number 002 Data Capture Date 03 11 2010 Ver Del Tvi Actual Residential Det PO Nbr Met Block Number amp Street Name Pat Time Box or ied omer
130. of travel for the specific route you have chosen As you set the parameters be aware of any local circumstances which may affect the way a route is structured Examples e lfaroute has been assigned to be delivered using a satchel cart the parameters may be very different from other routes e lfacarrier is provided a reasonable accommodation with lighter relays due to a limitation the parameters could reflect that accommodation The following table provides a description of each parameter This will assist you when determining parameters for each route Setting Description Travel Network This is a drop down list of all travel networks you have created You must choose a network that represents the streets you would like the routing procedures to use speeds parking restrictions etc Post Office This is a drop down list of all office locations that you have created If you have more than one you must identify the office location where the routes and lines of travel are to begin and end Maximum Volume of Mail Per Relay This setting is the number of pounds of mail to be included in each relay COR will use this value as a maximum Relays can be formed with fewer pounds of mail but no more than the value entered Max Round Trip Walking Time Between Service This setting measures the tradeoff between deadhead walking one or more blocks between deliveries versus returning to the vehicle moving to a new p
131. omputer screen Make sure you are in the Office Application If you are not click Application at the top left of the screen then click Office Click the Route and Unit Maint tab Click the 3999 Data Capture Summary button and a small window called 3999 Data Capture Record Selection will appear Select a route from the drop down menu and click Edit Click the tab on the right called 3999 Function Analysis and the screen appears Click File on the top left of the screen Click Print Screen This screen is the most important document you can review if you want to understand what Allied Time is as well as which street work functions are considered to be in Allied Time The totals on this screen should match what is in the Allied Time in the COR Existing Route Summary Report The top of the 3999 Function Analysis screen has the Route Number Data Capture Date and Street Analysis Type You can see this is route 26008 a PS Form 3999 was completed on 01 10 2011 and it was a full 3999 not a partial one Chapter 13 Forms Reports and Screens 141 3999 Function Analysis Screen Continued There are sections on this screen All three sections have a Function Description and Total Time column involved for each element of Allied Time The first section is Function Analysis It shows relay travel and vehicle load unload time other street time
132. on and Relay Count Report Continued EERE EEE EEN ZZ ZZ 2 2 AAA 2 2 2 2 RE Zone 33026 Pri Apr 1 09 27 38 2011 7 Automatic Routing Manual Park Cnt Relay Cnt Route Park Cnt Relay Cnt a e ob ecooocoorocecceooor Chapter 13 Forms Reports and Screens Park Location And Relay Count Report Routing EEE EEE EERE KEKE EE EEE ERE ZZ ZZ 3 pp py pp pP e e 5 B 157 Re sequenced Delivery Points Report This report will show the route s new delivery sequence after the adjustment Use this report to help Letter Carriers verify that the line of travel makes sense An example report is on the next page We will walk you through this example The top of the report has the title Re sequenced Delivery Points Below the title and to the far left is the date the route was printed Directly under the title is the zone and the individual route number The far right is the page number In our example the date this report was printed was Friday April 1 The report is for zone 33026 and for route C008 Be sure no adjustment to the line of travel has been made since the report was generated If changes have been made simply generate a new report After the header of this report you will see columns listed in a left to right configuration starting with Route Sequence seq Delivery
133. on each route Print this report before beginning any adjustment You will refer to it throughout the adjustment Take a look at the example report provided on the next page The third line of the report has the title Existing Route Summary Below the title you see the date and time the report was generated The example was generated on 2 08 11 at 09 25 34 The time and date the report was generated is important COR adjustments often take multiple days to complete and require frequent changes or tweaking before being completed To be sure that the information on the report is current and accurate NALC representatives should be certain that no change to the adjustment has been made since the date and the time the report was generated If a change has been made simply generate a new report Below and to the left of the time and date is the zone or zip code that is being adjusted The attached example is for zone 33026 The far left hand column is titled ROUTE ID This is the actual route number The second column from the left is titled POS DEL This column shows you the number of possible deliveries on each route before the adjustment On the example report C001 has 629 possible deliveries The third and fourth columns from the left are titled STREET TIME These columns are subdivided into two columns ALLIED and DELIVERY The ALLIED column shows you the amount of allied street time on the route in hours and minutes The
134. one Cut pe Other Curb NDCBU emcreLoaD PERSONALNEEDS pese AAA pmvero feed eis E eem fl 1 l I I T C NEN NN 777 la cm se pee ge x E 77 oeuvery T T T T 354360044 Erler pg e Zee _ PARCELDELIVeRY a dee pna iml o ftoso1 tosstnwitTHsT jpg pem aen o fhosss 1ssenwuamse ou Ja pa ji40 10447NW11THST E ptr joso iseswwirTHST fm 0 A Examiner s Comments Route Examiner s Observations Comments street 2608 gamer II Route Number Date CIAO JU 2 Loans E X7e amp wos 245 _ TIME 2 wp 14 47 107 58 i Mm EZASPE D A 72 Persona ee TER AD 11 21 M22C OTHER DE PRESS H W 4 Z 225 RE 3 ISO 2 770 gt AVE E DEVIATE Fok EXPRESS A Was MOBU WA Sr Chapter 13 Forms Reports and Screens 133 The rest of the columns contain information for sector segment delivery entries only You will not see any information in these columns for allied time entries The res
135. onyms and how these times are calculated e Circle One 1 identifies the Existing Route EXR this is the Travel Within time that existed on route C012 before any COR Adjustment e this example Circle One 1 identifies that the EXR Travel Within time is 15 22 and should match the Function Analysis Screen for the 3999 uploaded into COR for route C012 114 Chapter 11 PS Form 1840 Reverse Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE n Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Bela ime
136. ool to assist with the adjustment of letter carrier routes pursuant to Chapter 2 of Handbook M 39 No components of the COR program or application of the COR process will be inconsistent with the route inspection evaluation or adjustment process found in Chapter 2 of the M 39 Handbook Should the Postal Service develop COR for use in the minor route adjustment process related components of the COR program or application of the COR process will be consistent with the specific minor route adjustment formula in Section 141 19 of Handbook M 39 Local parties that have established by mutual agreement an alternate route adjustment method may also use applications of COR consistent with their alternate route adjustment process To facilitate the practical application of this understanding when transferring territory the back of the PS Form 1840 will indicate by sector segment any change in street credit from the actual street time used in sector segment on PS Form 3999 including all relay travel allied time etc Any such adjustment to the carrier s actual street time must be documented and explained by appropriate comments on the reverse of PS Form 1840 Additionally any time adjustment to the base street time which must be selected pursuant to M 39 Section 242 321 will be documented and explained under the comments section on the reverse of PS Form 1840 Travel To Travel From and Travel Within times must be validated documented and discussed
137. or not Data Collection Device DCD is used to record all the functions performed along a route the data recorded must always be reviewed Common examples include e Recording when a relay starts and stops e Other allied functions could be incorrectly recorded as relay time e Relay time could be incorrectly combined with other recurring allied time e Relay time can be incorrectly recorded as non recurring allied time e Inappropriate editing on the PS Form 3999 For newly created routes in COR the time per relay will be established by averaging the existing relay time of all relays in the zone This average is the time value given to each relay This also applies to any existing route which did not have existing relay time Accuracy Note You will need to make sure the correct PS Form 3999 was entered into COR within compliance of M 01748 which states on page 29 Where multiple 3999 s have been conducted for a particular route the closest PS Form 3999 to the agreed upon street time for the route will be used for adjustment purposes To make sure you have the correct PS Form 3999 compare the information on the Route Adjustment Status Bar to the sector segment times on the correct PS Form 3999 A few checks of this sort will quickly determine whether the correct 3999 was utilized to transfer territory Route Adjustment Status Bar Address Range Pos Del Street Time Office Time Total Time JORDAN AVE 1300 1398 3 34 0
138. oss Poss Made Poss Poss Poss Poss Made o Other Curb NDCBU Oth Other Curb NDCBU Oth Cen Cen NPU Block Number ind EHICLE LOAD Pe T T ee N ums 777777 777777 1 1 1 T 1 Yd 41 4 L haras a 1 I I IL 0 1 _hecountasteveuvery m 1 lt mar hecouwaEpEuvey mesos amcome m human 1 L o hosor tossrnweimst ws o fjows rxemwrrmsr o 4 l o Te Examiner s Comments Route Examiner s Observations Comments street 2605 Rum __ Route Number Date L 7O 44 LORD TEME carter JT y gs Ds EXTENOS 4 4 2 E Bscips 0 44 4 07X4 8 mw EZasPED PesTRoom BREAK AFTER AD N 24 FOF EUPRE gt SS io gt el DL ME SS 2 TRELE EX pess Yet OTHER Orere FOR 5 Chapter 13 Forms Reports and Screens 131 You should begin reading this form by looking at the second column from the left This column is called Block Number and Street Name You will see the street name and block range that is included in each s
139. r the Route Examiner s comments a Match the examiner s comments with the time recorded on the PS Form 3999 b Make sure all deductions are appropriate and documented Chapter 2 3999 s 7 Read and consider the Letter Carriers comments a Carrier comments traditionally include issues such as coverage volume curtailing mail auxiliary assistance businesses closed on Saturday etc This year as part ofthe 3999 review process you will also consider carrier comments that address time recorded as non recurring street time These non recurring street times are designated as one or more of the following Backtracking Animal Interference Waiting for Relays Waiting for Transportation Waiting Other Temporary Detail Management Time Accident Miscellaneous Other and Replenish You are responsible for making sure that any errors are corrected if street time is improperly recorded as non recurring street time For example delivery of a parcel recorded as Waiting Other or the time to walk up to the house recorded as Travel Within should be corrected NOTE When reviewing the 3999s it is important to understand the terminology Allied Time is generally defined as street time spent not delivering letter and flat mail This time is recorded into two categories recurring and non recurring time The following is a list of terms appearing on both the 3999 and the Function Analysis Screen Recurring time includes Load From
140. ries This column shows you the percentage of deliveries remaining on the model route and the percentage of deliveries being transferred from the losing routes On the report that you are looking at the previous column showed you that C001 was keeping 316 of its possible deliveries This column tells you that those 316 are 50 2496 of the possible deliveries on the existing route C001 So C001 is keeping 50 24 of its deliveries The previous column showed you that C001 was picking up 513 possible deliveries from C007 This column shows you that those 513 are 42 05 of the possible deliveries on the existing route C007 42 05 of the possible deliveries on C007 are being transferred to C001 The previous column also showed you that 46 deliveries are being transferred from C012 to C001 This column shows you that those 46 possible deliveries make up 5 3096 of C012 so 5 30 of the total possible deliveries on existing C012 are being transferred to C001 150 Chapter 13 Forms Reports and Screens 102 103 104 105 106 107 108 110 111 Route Relations Summary Report Zone 33026 Wed Feb 9 13 51 23 2011 ZZ ZZ ZZ ZZ En 2 2 2 2 2 2 2 2 22 Exist Possible Route Deliveries coo3 409 c018 148 coos 948 coos 112 C006 567 C023 146 co21 698 C014 109 coo7 134 coos 65 c012 2B 573 coog 325 C012 302 C022 176 C014 152 C021 006 37 C
141. ring parcels and filling out PS Form 3849 when appropriate is recorded under this function Street Break Time This is the time spent on break s on the street Some units will have one break on the street and some will have two Managers are required to ensure that employees stop working during all break periods C 08555 National Arbitrator Britton December 22 1988 HAN 3D C 9419 Therefore a minimum of 10 or 20 minutes of break time should always be recorded on any PS Form 3999 keep in mind that there are offices that have longer break times Collection Time Time spent on collection duties that are a normal part of the route should be recorded under this function Deadhead Time Time begins when carrier finishes last delivery point sector segment and retraces past completed deliveries in order to return to vehicle or next delivery point It is not time spent driving from park point to park point Personal Needs Letter Carriers are afforded the opportunity to take comfort stops to tend to personal needs and the time used is recorded under this function including any travel time associated with comfort stops Customer Contact Letter Carriers talk to customers on a daily basis This function is used to record time spent in conversation with customers about postal issues and or routine items such as giving directions Gas Vehicle Any time spent away from the normal line of travel to gas the
142. rom There are forms generated in COR to help you in making decisions about whether a solution is workable or not Route Relations Summary Report The very first window you will see after routes are generated is the Route Relations Summary Report You should print out this report This report is explained in detail in Chapter 13 of this guide Chapter 6 Adjusting Solutions 43 Route Relations Summary Report Zone 32809 Tues Jan 20 12 40 54 2005 kkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkkxk RS Exist Possible Possible Route Route Deliveries Deliveries 101 C014 314 54 42 C028 102 45 54 coos 8 26 67 C022 74 19 79 C025 1 0 18 C009 0 0 00 102 C038 283 94 97 co14 263 45 58 C024 4 1 57 C025 1 0 18 103 C009 143 79 44 coos 22 73 33 C041 109 34 28 C019 35 31 25 C028 55 24 55 C025 1 0 18 016 0 0 00 On the left side of the Route Relations Summary Report you will see the RS Route column The RS Route number is a temporary number that COR assigns to each route while the adjustment is in progress Route numbers should begin with RS 101 NOTE If the first entry is RS 000 there is a serious error that cannot be fixed here and must be addressed by returning to initial data preparation There are streets that need to be connected in the map layer The Route Relations Summary Report will show you e How much territory has been retained on each of the routes e How many deliv
143. route 26008 on this day 142 Chapter 13 Forms Reports and Screens 3999 Function Analysis Screen Continued 3999 Data Capture Summary dA lol Route Number 25008 1702 Sheet Anaysis Type Ful 3999 3999 Data Capture 3999 Dats Summary 3999 Function Analysis Function Anajyeis Other Steet Time Deal r Normecuning Sres Time Detal Function Total Function Total Function Total Descnp on Time Desciiption Dun Relay Time 00000 Travel Within 01341 Backtiackng 00407 Travel 01108 Accountable Delivery 0 14 37 Anna Interterence 0 00 00 Travel From 01646 02622 Waiting for Relays 0 00 00 Vehicle Load 02433 Steet Break Time 010 00 Waiting for Transportation 00000 Vehicle Urtoad 0 07 22 Collection Time 0 00 00 Waiting Other 0 15 41 Other Street Time 1 14 25 Deadhead Time 0 00 00 Temporary Detail 0 00 00 NenFlecuring Steet Time 02955 Personal Needs 00855 Management Time 0 00 00 ya Fe Customer Contact 00050 Accident 00013 Gas Vehicle 0 00 00 Miscellaneous Other 0 09 54 Chapter 13 Forms Reports and Screens 143 Existing Route Summary Report This report shows the evaluated office and street times for each route before one or more of the routes in the zone have been adjusted The report will also show you the number of possible deliveries
144. rse The National COR Settlement requires this Appropriate comments from the route examiner on the Day of Inspection DOI must be included to support any deductions This is also a requirement of the National COR Settlement M 01661 referenced below facilitate the practical application of this understanding when transferring territory the back of the PS Form 1840 will indicate by sector segment any change in street credit from the actual street time used in sector segment on PS Form 3999 including all relay travel allied time etc Any such adjustment to the carrier s actual street time must be documented and explained by appropriate comments on the reverse of PS Form 1840 Additionally any time adjustment to the base street time which must be selected pursuant to M 39 Section 242 321 will be documented and explained under the comments section on the reverse of PS Form 1840 Travel To Travel From and Travel Within times must be validated documented and discussed during carrier consultation The actual time should be taken from the Inspection PS Form 3999 unless a new pattern is created during the route adjustment process If a new travel pattern has been created the new times must be validated What COR does with Allied Time NOTE Allied Time for Travel To From and Within as well as Relay Time is generated by the COR program other Allied Time must be left with the original route or moved to the gaining route manua
145. rt before beginning the next phase It will give you an idea of which routes have time that may need to be moved due to parcels and accountable mail This is covered in detail in the Allied Time Section You are now ready to use the Territory Transfer Toolbox to make additional adjustments to the routes Chapter 6 Adjusting Solutions 49 50 Notes Chapter 6 Adjusting Solutions Chapter 7 Using the Territory Transfer Toolbox NALC COR TRAINING 52 Chapter 7 Using the Territory Transfer Toolbox The territory transfer tool operates on the blockface layer and allows you to swap blockfaces a single side of a single street segment between routes The territory transfer tool would not exist if solutions were perfect Every COR adjustment will require moving of deliveries with this tool The toolbox will help you make the routes as close to 8 hours as possible protect seniority address carrier limitations and determine who is affected by Article 41 3 0 within the adjusted zone s When your work is finished the goal is The proper adjustment of carrier routes means an equitable and feasible division of the work among all of the carrier routes assigned to the office All regular routes should consist of as nearly 8 hours daily work as possible M 39 242 122 Before moving any territory you should have the following items on hand e Seniority List e TACS Employee Listing Report e Local MOU e Territory Transfer
146. s e Route 16 was abolished and is showing zero Possible Deliveries e Vacant Route 22 received 65 of the deliveries previously assigned to Route 16 Consider switching the Route numbers to change Route 22 to Route 16 w Edit Route Assignments Close 48 Chapter 6 Adjusting Solutions Non Workable Solution After carefully examining the solution generated COR if you do not feel it is a workable starting point save your work and return to the Generating Routes screen You should make adjustments to your parameters in order to get different solutions All parameters are available to be adjusted when generating routes There is no predetermined number of solutions you can try NOTE No matter how many solutions you generate you will not have a completed adjustment Once again you must use the Territory Transfer Toolbox to adjust the COR solution Workable Solution Once you have created an agreed to workable solution save it You should now delete all other solutions you will not be using to avoid working on the wrong one Also saved solutions will slow down the program NOTE If you are going to switch route numbers it must be done now Review and print out these reports from the selected solution e Territory Transfer Summary Report e Adjusted Route Summary Report e Existing Route Summary Report e Allied Time Report It is suggested that you review the Allied Time Repo
147. s and Screens 169 PS Form 1840 Reverse Continued Sometimes if you go to the very last page you will see that a MANUAL TIME ADJUSTMENT has been made to the route This time adjustment is listed as Relief or Addition depending on if the time is added or taken away from the route This type of time adjustment deduction should always be supported by appropriate comments on the 1840 Reverse At the very bottom of the page you have a Totals line It shows the total number of deliveries added to or taken from a route and the total amount of time credit given for those deliveries The form you are looking at shows a total of 88 deliveries were moved from route 26008 for a total of 2 minutes office time relief and 20 minutes street time relief Always go back and add up all the office and street time credit and relief given and be sure these totals are correct 170 Chapter 13 Forms Reports and Screens PS Form 1840 Reverse Continued Last Page of Example 1840 Reverse Chapter 13 Forms Reports and Screens 171 PS Form 1840 Reverse Continued 1840 Reverse Generated by COR After optimizing routes COR will make changes to Relay Time Travel To Travel Within and Travel From times for each route These time changes are shown on the 1840 Reverse An example of an 1840 Reverse for route C012 in zone 33140 is on the next page Take a look at the section outlined in the black box The first line in the
148. s 8 10 Chapter 11 PS Form 1840 Reverse Adjusted Route Hours and Minutes 109 Route C012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET i STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delivery 0 0 0 00 00 02 00 Comments 1 O
149. s to be off a few minutes sometimes Every allied time entry should have a comment associated with it Scroll down the 3999 and find the Waiting Other entry at 11 39 47 Take a look at the corresponding comment at 11 39 on the comments It states MISC Other travel to 1 stop Do you see problem First Miscellaneous Other and Waiting Other are different functions Second travel to the route is a recurring function that should be recorded as Travel To This is a perfect example of an error that needs to be corrected 134 Chapter 13 Forms Reports and Screens Example PS Form 3999 Leave Office Show Line of Travel Line of Travel to and from Lunch Place Det 3 Bl r Time Actual PO E mo 25 Enter Time lee aie Fo em Poss Made r Street Name ie Bs Usad one Cut pe Other Curb NDCBU emcreLoaD PERSONALNEEDS pese AAA pmvero feed eis E eem fl 1 l I I T C NEN NN 777 la cm se pee ge x E 77 oeuvery T T T T 354360044 Erler pg e Zee _ PARCELDELIVeRY a dee pna iml o ftoso1 tosstnwitTHsT jpg pem aen o fhosss 1ssenwuamse ou Ja pa
150. sary documentation for the adjustment consultations regarding any agreed to changes The adjustment team should provide the Local Office Contacts with all of the reports listed in the chapter REMINDER You must inform the carrier of ALL time changes made to his her route Chapter 10 Validations 89 First you must establish if there was a Change Travel before starting a Validation NOTE When you validate ANY travel time make sure you are validating the time at a representative time of the day If you identify a Change in Travel you will need to review maps of the new routes and the reports listed below Examples and detailed explanations of these reports can be found in Chapter 13 of this guide 1 Line of Travel Report 2 Existing Route Summary Adjusted Route Summary Route Summary Report A PS Form 3999 Line of Travel Report The Line of Travel Report will serve as a guide to the route s Travel Pattern s This report provides street by street travel and delivery instructions for the following e Travel to the route e Travel within the route e Travel from the route to the office This report also identifies the following delivery modes e Everything other than Park and Loop and Walking is DRIVE e This report identifies where you park and which relay s will be delivered from that park point NOTE When validating time always consider safety and logic If you do not find ANY time c
151. sfer Toolbox Moving Territory As soon as you Select a blockface the Route Adjustment Status Bar willopen This bar will display the address range selected actual and possible deliveries selected and possible street time selected and possible office time and the selected and possible total time Route Adjustment Status Bar Plus4 Street Name Address Range Pos Del Street Time Office Time Total Time JORDAN AVE 1300 1398 3 34 02 01 19 27 00 44 09 20 02 45 28 47 NOTE If street time is missing from PS Form 3999 a street time of 0 00 will appear in the Route Adjustment Status Bar If 0 00 appears under Office Time no office time is associated with casing of mail for that address range and no time will be transferred to the gaining route Deciding Not to Move a Blockface There are three ways to remove a selected blockface for transfer The first way is to click the blockface again It will automatically go back to the losing route This option removes one blockface at a time The second way is to hit the Red Light button Be warned this will cancel all selected blockface moves The third way is to click 81 Show Selected Transfer List Blockface to view all blockfaces in the blockface transfer list Selected Blockface Transfer List x Possible Street Office Multiple Plus4 Street Name Deliveries Time Time Streets JORDAN AVE 04 26 JORDAN AVE 5 02 55 01 32 JORDAN 5 03 05 01 44 JORD
152. ssible Deliveries This tells you the number of possible deliveries on each route On the example report C001 has 697 possible deliveries The third column over is titled Allied Time This column shows you the amount of allied street time in hours and minutes on the route after the adjustment On the example report you can see that C001 has 02 32 2 hours and 32 minutes of allied time The fourth column from the left is titled Street Time This shows the total base street time for the route after the adjustment C001 has 07 01 7 hours and 1 minute of street time on the attached example report The fifth column from the left is titled Office Time This shows the base office time for the route after the adjustment On the attached example report C001 has 01 12 1 hour and 12 minutes of office time The fifth column from the left is Priority Time This shows the number of deliveries that will be made prior to any deliveries not designated as priority This is often used on business routes to accommodate early delivery On the attached example report C001 has 0 20 20 minutes of priority time The far right column in this section is the Total Time for the route after the adjustment This is the total time for the route when the base office and base street times are added together C001 has a total route time of 08 13 8 hours and 13 minutes on the example report 162 Chapter 13 Forms Reports and Screens Route Summar
153. t column over titled STREET NAME Look under the directions column then read over to the STREET to see the directions and what street they relate to When you see gt Service on the right in the Directions column look over to the STREET NAME column to see what block range is listed This means that this block range is being delivered at this point in the line of travel On the example report the first entry like this is about one third of the way down page one It has 008 delivering to the 1501 1699 block range of Rue Vendome If you look at the column on the far right titled Deliv Mode you will see that the delivery mode for this block range is Drive or driving You will only see entries under this column for the directions that include delivery The third column from the left is titled Route Time This column will always start at zero As the directions progress through the route the time will increase This is the time that COR has estimated it will take the Letter Carrier to reach the point of each direction given on this form This time will continue to accumulate until the last entry on this form On page 4 of this form you will see that COR estimates 008 will take 5 04 five hours and four minutes on the street This is not the new base street time for the route This time is actual delivery time only It does not include most allied street time 160 Chapter 13 Forms Reports and Screens Li
154. t of the columns are subdivided into two categories Residential and Business The columns under these two are the same Under Residential you see columns called Delys Poss Other Delys Poss Curb Delys Poss NDCBU Delys Poss Oth Cen Delys Made The first four columns are types of possible deliveries The sector segment will have the number of possible deliveries listed in the appropriate column for the type of deliveries it contains If you go down to the sector segment 10301 10361 NW 11 ST you can see that this sector segment contains 16 possible NDCBU deliveries The last column called Delys Made shows you the number of actual deliveries made in that sector segment the day the 3999 was conducted You can see that 16 deliveries were made in the 10301 10361 NW 117 ST sector segment on this day You will read the Business columns the same way if the sector segment contains business deliveries Now let s take a look at how to read the comments First go to the example 3999 and find the entry for Personal Needs It is the second entry from the top You can see this carrier was put on this function at 11 05 08 Now go the examiner s comments and look at the comment written down at 11 04 It states Personal needs restroom break after loading There are times like this where the times of day on the 3999 and the examiner s comments will not match exactly Editing of the 3999 can cause these time
155. t will show you the number of possible deliveries on each route This report will be utilized multiple times throughout the course of an adjustment using the Carrier Optimal Routing COR program The following will walk you through the example report U S POSTAL SERVICE Delivery Routing System Adjusted Route Summary 93 11 11 09 48 58 Zone 313025 ROUTE 203 STREET TIME OFFICE TIME ROUTE iD DEL ALLIED DELIVERY SELECTED FACTOR TIME Cm x ROM WR AM pim ee mtt Uf ce ee ee Se A 85 4 28222 SEU DNO UE COOL 597 02 32 07 01 01 12 0 118 08 13 518 02 04 06 24 01 26 0 159 07 50 2005 1103 92 18 06 59 01 11 0 062 08 10 2005 325 01 20 08 42 01 18 0 108 08 00 2007 1086 21 36 06 52 01 12 0 052 08 04 2008 773 22 21 06 49 01 17 0 092 08 06 COLL 795 01 46 06 24 01 32 0 130 07 56 C012 500 02 17 06 36 91 17 0 089 07 53 C014 1038 02 02 06 33 01 20 9 077 07 53 CO15 769 01 36 06 43 01 14 0 096 07 57 2917 536 01 59 06 22 01 31 9 118 07 53 C018 506 01 44 06 29 01 34 9 146 08 03 DAPA 750 01 57 06 56 01 08 0 077 08 01 C022 739 91 39 06 46 01 14 9 098 08 00 C023 418 21 48 56 43 01 24 9 137 08 07 2924 790 91 11 05 29 01 14 0 155 96 43 C025 481 95 20 94 37 00 20 0 000 04 57 saw WEILE VMS VSAM VVA mw su uam mu P zz zu Total 12730 31 31 110 25 21 21 CELER 131 46 The third line of the report has the title
156. tes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier The next column the Arrow identifies is called Delys This shows how many possible deliveries were transferred with each sector segment Chapter 11 PS Form 1840 Reverse 107 Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE ar OHHICE STREET i STREET SECTOR DELYS TIME TIME Adjusted Route Postmater or Designee R BEGIN END FROM SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 Street Time 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay B
157. tes that the time is removed from route C012 Each entry on every 1840R in this Section will follow the same pattern These will most likely include entries for Travel To and Travel From 116 Chapter 11 PS Form 1840 Reverse Route 012 ZIP 33140 RECORD OF OFFICE AND STREET ADJUSTMENTS MADE Date 04 23 11 Page 10 2 TRANS FERRED Assignment Approved by RELIEF ADDRESS RANGE n Postmater or Designee R STREET BEGIN END SECTOR FROM DELYS TIME TIME Adjusted Route SEGMENT 55 MM SS ADDITON ROUTE A NUMBER Hours New Hours Item and Const Item and Minutes Minutes A 43rd St 216 216 3211 C004 27 00 08 01 42 Minutes Office Time 01 25 A 43rd St 216 216 3202 C004 24 00 38 03 32 Office Time 01 36 StreetTime 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 C019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay BREW ST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 0
158. th the route examiner to correct the 3999 before it is used for route adjustment purposes and or make corrections on the 1840 reverse Chapter 2 3999 s 13 14 Notes Chapter 2 3999 s Chapter 3 Data Prep NALC COR TRAINING 16 Chapter 3 Data Before any adjustment can be successful you should ensure the starting point is as accurate as it can be The mapping system used to generate routes ina COR adjustment is not state of the art We must be diligent with the ground work Remember each layer of COR builds upon itself If your starting point contains errors your final adjustment is bound to contain errors Garbage in Garbage out To begin to flush out any problems you need to first identify when the zone was prepped for COR and who prepped it Once you have that information there are specific items to verify and where there are errors make any necessary corrections 1 Determine if there were any operational changes in the zone that would affect the adjustment A couple of examples are Delivery units that were combined since the date of the original zone data prep Location of the post office changed Any Standard Operating Procedure SOP changes affecting street delivery 2 Work with the Local Office Contacts and look for obvious errors when verifying street attributes including Incorrect speed limits 55 MPH in a residential area Turn Exception errors Inappropriate U tur
159. the COR program will be used to make route adjustments Chapter 2 3999 s 9 Parcel or Accountable Delivery Time spent delivering these items and filling out PS Form 3849 when appropriate Breaks or Comfort Stops Self explanatory refer to Section 242 341 of the M 39 242 34 Street Time Allied Work Rules 242 341 The carriers at the delivery unit will receive two 10 minute break periods The local union may annually opt to have either a both breaks on the street or b one of the 10 minute breaks in the office and one break on the street If two 10 minute breaks are taken on the street they will be separate from each other Breaks must be separate from the lunch period The carrier shall record on Form 1564 A Delivery Instructions the approximate location of the break s Reasonable comfort stops will not be deducted from the carrier s actual time Customer Contact Self explanatory Travel From From the time you start your vehicle and drive from your route until you begin unloading your vehicle Unload From the time you begin unloading your vehicle until you clock back into the office Non recurring time includes Backtracking Time begins when a carrier leaves his her normal line of travel to deliver a missed article to an address they have already delivered and ends when he she returns to that same point in the line of travel NOTE There are instances when it would be appropriate to deduct this time However there are als
160. the time you clock to the street until you begin travel to the route Travel To From the time you finish loading your vehicle until you arrive at first delivery Relay Time spent loading relays into a satchel from a vehicle or relay box Deadhead Time From the time a carrier finishes the last delivery point on a sector segment and retraces past completed deliveries in order to return to vehicle or next delivery point Consider placing deadhead time into last delivery sector segment where appropriate because deadhead time is not automatically transferred in COR For instance if the Deadhead Time remains with the territory after the adjustment it would be an error to record the time as Deadhead Time and then deduct it from the route Travel Within Travel that occurs within the route and is not part of Travel To or Travel From the route Some examples of Travel Within are moving the vehicle from park point to park point or driving from one geographic location to another without delivering An exception to this general rule is that Travel Within should not be recorded when departing your normal Line of Travel for Lunch Street Breaks or Comfort Stop s NOTE Generally speaking you should see almost no Travel Within time recorded for a mounted curbside driving route on PS Form 3999 NOTE It is very important to verify the accuracy of all Travel Within time recorded on PS Form 3999 during the 3999 Review Process This is especially true when
161. the total number of relays on a route The following steps will help ensure you have representative DPS volume Once an initial representative day is selected and an End of Run report is generated you can determine if the day is truly representative by the following steps 1 Compare total DPS volume from the End of Run Report to average total DPS volume for the zone on the Workhour Workload Report All Routes for the evaluation period 2 If the total volume is less than the average for the zone look at other days 3 If accepted make a note of any routes with volume less than the average These will need to be addressed later in the process If itis determined that the prep of a zone is not valid and the fixes to the data files did not resolve the issues discuss re prepping the zone if time allows or completing a DOIS adjustment in place of COR 18 Chapter 3 Data Prep If an agreement can t be reached immediately elevate the issue through the Issue Resolution Process see pages 5 6 of M 01747 Before locking the zone in DOIS for export in to the COR program verify the following has been completed 1 3999 s have been reviewed and edited 2 Address Management System AMS has completed prep work a No Stats b PS Form 1621 carrier edit sheet Selecting Office Mode for Territory Transfer There are a total of four office time transfer methods available to use All four choices for office time transfer method
162. to the vehicle Loading and aligning all of your parcels for your route Returning your hamper to its designated location Travel to the Route This begins when one of the following things occur on the route Mounted and Park and Loop Routes Travel to Begins when you start your vehicle and ends when you arrive at your first delivery point or park point Foot Route Travel to begins when you swipe your badge for the street and ends when you arrive at your first delivery Travel Within Identifying Travel Within issues begin with identifying any time loss or time gain in your review of PS Form 3999 Park and Loop Routes are impacted the most when dealing with Travel Within Travel Within begins when you move from your assigned vehicle from one Park Point to another on a Park and Loop Route Travel Within BEGINS when you START your vehicle and ENDS when you turn your vehicle OFF Foot routes should not have any Travel Within Travel Within on Foot Routes is in either the Sector Segment or the Relay Time for these routes Mounted Routes the ONLY time there is Travel Within on a mounted route is when there is more than one minute of driving between delivery points Chapter 10 Validations 93 Parcel Time and Express Delivery affects Travel Within Mounted and Park and Loop Routes There are two ways this time is calculated 1 Delivering a Parcel Express Mail within your line of tra
163. ton if you do not like what you have done After you have finished using the Territory Transfer Toolbox you have to verify plus4 and hundred block errors 56 Chapter 7 Using the Territory Transfer Toolbox Verify That Routes Do Not Split Zip Code Plus 4 Choose Territory Realignment from the Category menu and double click Verify Plus4 on Single Route from the Command menu COR Route Adjustment 4 1 x Category Command Startup amp Import Export Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Select Auxiliary Location Select Vacant Auxiliary Routes Generate Routes Edit Route Assignments Show Route Mapping Report Rebalance Routes Transfer Toolbox Edit Adjusted Route Summary Verify Plus4 on Single Route Verify Hundred Block on Single Route Create Route Transfer Report Cancel Version 1 3 When the procedure completes and there are problems then the Verify Plus4 on Single Route report will appear If you do not have any Plus4s that are split between routes you will not see a report In that case you don t have any split Plus4s to reconcile If you do have a split between routes the Verify Plus4 on Single Route Report will be generated Chapter 7 Using the Territory Transfer Toolbox 57
164. treet Time 06 10 A 43rd St 216 216 3225 C004 1 00 00 02 11 StreetTime 06 34 Total Time 07 35 R Todd Ave 4925 4925 2728 C019 11 00 25 03 23 Total Time 08 10 Relief R Todd Ave 4925 4925 2743 C019 2 00 26 03 24 Addition R Todd Ave 4801 4899 2751 C004 2 00 27 03 25 R Todd Ave 4901 4999 2752 c019 20 00 28 03 26 R Todd Ave 5001 5099 2753 C034 19 00 29 03 27 R Todd Ave 5101 5199 2754 C049 32 00 30 03 28 A Relay Time EXR 14 37 ADJ 17 51 0 0 0 00 00 03 34 R Travel Within EXR 15 22 ADJ 12 22 0 0 0 00 00 03 00 Old Relay BREWST 01 33 9001 9999 3239 0 00 00 00 00 New Relay 216 43rd St 1 04 9000 9098 3273 0 00 00 00 00 New Relay 4925 Todd Ave St 1 04 0 0 0 00 00 00 00 A Parcel Delive 0 0 0 00 00 02 00 Comments 1 Office Break OPTION Chosen 2 Base Time Route Evaluation From Form is Hours and Minutes 3 Street Time for Adjustment 06 10 Hours and Minutes 4 Reasons for Selection of Street Time Office Time Mode Demonstrated Performance by Regular Carrier 1 2 A Parcel eve 0101 1 0 This is enhanced view of the rows that the Arrow is pointing to in the middle section of Form 1840R e Circle One 1 identifies that a time credit is being added to route C012 e Circle Two 2 identifies that 012 received 2 minutes for the Parcel Delivery Chapter 11 PS Form 1840 Reverse 119 NO STATS An address that exists but is not deliverable Examples are e Long term vacancies
165. u 3933 Route Number 21001 Data Capture Date Function Analysis ther Street Time Det l fr Street Time Detail Function Total Function Total Function Total Description Time Description Time Description Time Relay Time 0 15 44 Travel Within 0 19 55 Backtracking 0 00 00 Travel To 0 07 42 Accountable Delivery 0 02 47 Animal Interference 0 00 00 Travel From 0 04 22 Delivery 0 07 12 Waiting for Relays 0 00 00 Vehicle Load 0 06 13 Street Break Time 0 10 00 Waiting for Transportation 0 00 00 Vehicle Unload 0 02 12 Collection Time 0 00 00 Waiting Other 0 00 00 Other Street Time 0 42 44 Deadhead Time 0 02 50 Temporary Detail 0 00 00 Non Recuring Street Time 0 00 00 Personal Needs 0 00 00 Management Time 0 00 00 Customer Contact 0 00 00 Accident 0 00 00 Gas Vehicle 0 00 00 Miscellaneous Other 0 00 00 Total Allied Time 1 18 57 0 42 44 Totals 0 00 00 Totals Preview Audit Preview 3999 Chapter 8 Allied Time 65 Some types of Allied Time are considered non recurring time by the USPS Examples are Backtracking Animal Interference Waiting for Relays Waiting for Transportation Waiting Other Temporary Detail Management Time Accident Miscellaneous Other Replenish The described allied times above are subject to management red lining or deducting the time Deductions can only be made with an appropriate comment on PS Form 1840 Reve
166. uced preference should be given to selecting auxiliary routes vacant routes and then routes held by junior carriers provided such selections are efficient and effective Yacant Auxiliary Routes xj Click to add another Route Number to the list if desired Click to complete the process Chapter 4 Parameters 33 34 Notes Chapter 4 Parameters Chapter 5 Generating Solutions NALC COR TRAINING 36 Chapter 5 Generating Solutions You have the ability to generate numerous solutions During this step you are able to control several settings which have a direct impact on the solutions These settings are described on the next page COR Route Adjustment E x Category Command Startup amp Import Export Procedures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Select Auxiliary Location Select Vacant Auxiliary Routes Generate Routes Edit Route Assignments Show Route Mapping Report Rebalance Routes Transfer Toolbox Edit Adjusted Route Summary Verify Plus4 on Single Route Verify Hundred Block on Single Route Create Route Transfer Report zl El Cancel Version 1 3 Click All to reroute the entire zone or select individual routes and click It is here that you identify the routes that wi
167. ures Delivery Location Procedures Delivery Data Procedures Street and Office Layer Preparation Route Initialization Procedures Territory Realignment Line of Travel Reports and Plots Solution Management Edit Turn Exceptions Edit Overpasses Build Travel Network Display Network Disconnectivities Display One Way Streets Delete Travel Network Create Post Office Layer Add Post Office Ei Cancel Version 1 3 Chapter 4 Parameters 25 You should be looking at the Edit Turn Default window Here is where you are able to verify and adjust the values assigned to specific types of travel patterns Changing these values will produce different travel patterns for the entire zone For example if you change the value of a left turn from 30 seconds to 90 seconds ALL left turns in the zone will be given a value of 90 seconds This additional time is not added to the route but rather considered by the program when generating solutions or lines of travel Edit Turn Defaults x Straight Thru ff 5 Right Tum Left Tum U Tum a The turn defaults are for the entire zone However you can also edit the times for a specific intersection or turn You will need to return to the Category window of the Street and Office Layer Preparation Highlight the Edit Turn Exceptions command and the Turn Exceptions Toolbox will appear COR Route Adjustment x Category Startup amp Import E
168. usted The attached example is for zone 33026 Below the zone you will see the day of the week date and time the report was generated The attached example was generated on Friday April 1 2011 at 09 27 38 The route numbers are listed in the far left hand column The next column over is titled Automatic Routing The information contained in this column is from the lines of travel generated automatically by COR before any manual adjustment is made It is subdivided into two columns Park Cnt and Relay Cnt The Park Cnt column shows the number of park points on the route The Relay Cnt column shows the number of relays Mounted curbside riding routes should always have a zero in both columns The next column over is titled Manual Routing This information is after the automatically generated lines of travel have been manually adjusted The column on the far right is titled Type This column will have the letter A if the automatically generated line of travel has been selected It will have the letter M if the manually adjusted line of travel has been selected It is very important that local contacts with knowledge of the territory review this report When this report shows a route having significantly less park points and relays than before the COR adjustment the automatically generated lines of travel should be reviewed and any necessary changes made 156 Chapter 13 Forms Reports and Screens Park Locati
169. vel Parcel Express Mail Time BEGINS when you turn off your vehicle at the parcel delivery point Parcel Express Mail Time STOPS when you START your vehicle and leave the parcel delivery point 2 Delivering a Parcel Express Mail outside of your line of travel Parcel Express Mail time begins when you LEAVE your line of travel Parcel Express Mail time ENDS when you return to your line of travel WARNING The following definitions and examples are provided to you with the ASSUMPTION that the Data Collection Device DCD operator understands how to apply Travel Within while he she is conducting the 3999 Travel Within should not be used when leaving your normal line of travel for Lunch Street Breaks Comfort Stops The reason this is Fact COR ONLY associates Travel Within Time with the Park Points for your assignment If Travel Within is applied to ANY of the duties listed above COR will eliminate this time NOTE It is VERY IMPORTANT to review Travel Within Time when you are reviewing the 3999 s and during the DATA PREP 94 Chapter 10 Validations Travel Within can be difficult to identify and properly validate but it is a requirement to do so Suggestions on how to validate this time on a route are as follows Suggestion One e Drive from Park Point to Park Point on a specific route 1 When arriving at the Park Point turn your vehicle off 2 Then re start your vehicle and drive to the next Park Poi
170. y Report Continued 2 2 2 2 2 2 2 22 2 2 e 2 e e ee de e e oe e SE e e de e e e ee c e e e I e kc He ecc e e e e e e e e e e Date Mon Mar 28 Office Transfer Mode Demonstrated Performance by Relieved Carrier Volumes Full Coverage Possible Allied Street Office Route Deliveries Time Time Time cool 697 02 32 07 01 01 12 517 02 05 06 28 01 26 coos 1103 02 19 06 59 01 11 C006 825 01 20 06 42 01 18 C007 1086 01 36 06 52 01 12 c008 773 02 22 06 49 01 17 C011 705 01 46 06 24 01 32 C012 600 02 17 06 36 01 17 C014 1038 02 04 06 33 01 20 C015 769 01 36 06 43 01 14 C017 636 01 58 06 21 01 31 co18 505 01 44 06 25 01 34 co21 750 01 57 06 56 01 05 C022 739 01 39 06 46 01 14 023 616 01 48 06 43 01 24 c024 790 01 11 05 29 01 14 c025 481 01 20 04 37 00 20 Allied Time Details MM SS Route Loading Travel To Travel From Time Time Time cool 38 41 10 01 12 54 C003 27 44 13 47 14 38 C005 15 08 08 29 06 22 coo6 11 16 09 07 13 35 C007 37 50 11205 14 24 coos 24 33 14 54 15 49 C011 36 00 13 00 18 00 C012 40 46 10 08 10 49 C014 32 26 09 10 10 58 C015 18 06 08 23 10 35 C017 37 05 12 37 11 19 cois 20 44 14 09 15 24 co21 25 38 04 02 12 14 co22 17 47 08 50 09 57 c023 26 21 07 18 08 56 C024 21 25 05 13 10 10 C025 15 00 10 57 10 50 Park Locations Route Park Cnt Relay Cnt C001 1 1 C003 0 0 C005 0 0 C006 0 0 C007 0 o c008 0 0 C011 0 9 co12 0 0 c014 0 o Route Summary Report Zone 33026 eee eee

M-01766 - National Association of Letter Carriers

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