Blackboard Content System™ User Manual
Contents
1. 2004 Blackboard Inc Proprietary and Confidential Page 82 Blackboard Content System User Manual Button Style Select a button style by clicking on the drop down arrow and highlighting a button style The button style is made up of colors and shapes Click Gallery of Buttons to preview button styles Text Menu Background color Menu Text Color Click Pick and select a color from the palette The color chosen will appear as the background color for the Portfolio menu Click Pick and select a color from the palette The color chosen will appear as the text color for objects in the Portfolio menu Step 3 Portfolio Welcome Page Optional Title Enter a title for the welcome message The welcome message is the first page that will appear when others view the Portfolio Welcome Enter a message to display to those who view your Portfolio Message This message will appear on the first page of the Portfolio The welcome message will appear in the contents of the Portfolio and can be modified just like any other Web page added to the Portfolio For more information on using Web pages in a Portfolio please see Add Web Page to Portfolio Step 4 Add Content Optional Menu Link Name Enter the name of the item This title will appear on the Portfolio Menu item File or Folder Browse to search the Blackboard Content System for an Enter the path to the item that will be ad2. Portfolio Password Use password Select Yes or No to protect the Portfolio with a password If Yes is selected enter the password in the text field Include Select Yes or No to include the password in the email password in message to outside users If the password is not included in message the email it must be transmitted in some other way before the Portfolio can be viewed 2004 Blackboard Inc Proprietary and Confidential Page 97 Blackboard Content System User Manual Portfolio Comments Overview The Portfolio Comments page includes columns displaying the date posted the person who posted the comment and the comment itself Comments can be sorted by clicking the carat at the top of each column For example to sort comments by date click the carat at the top of the Date Posted column Find this page Follow these steps to open the Comments page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portfolios Step 3 Click Manage Comments Functions The following functions are available from the Comments page To click add a comment Add Comment in the Action Bar The Add Comment page will appear Enter a comment in the text field on the Add Comment page and click Submit to add a comment remove a the check box next to each comment Click Remove in the comment Action Bar to delete all the selected comments Only the Po
3. Contents Overview The content that appears in a Portfolio is managed through the Portfolio Portfolio Name page All of the objects that appear in the Portfolio are arranged in order of appearance in a table Above the table is an Action Bar with buttons for adding and removing Content External Links and Items Find this page Follow these steps to find the Portfolio Portfolio Name page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Click the Contents link for a Portfolio Functions The following functions are available from the Portfolio Portfolio Name page To click add a content item Add Content in the Action Bar The Add Content page will appear add a link to an Add Link in the Action Bar The Add Link page will appear outside URL add a Web Page Add Item in the Action Bar The Add Item page will a remove an object Remove in the same row as the object that should be from the Portfolio deleted from the Portfolio This will not delete a content item from its location in the Blackboard Content System but it will remove the item from the Portfolio modify an object Modify for the object to be edited For information on how to edit an object please see the topic that deals with creating that object arrange objects the drop down list in the Position column for an object and select new positions from the numbers 2004 Blackboard Inc Propriet
4. Portfolio page will appear create a new Portfolio copy a Portfolio remove Portfolios the check box in the first column next to each Portfolio that should be deleted then click Remove in the Action Bar view and modify the contents Contents The Portfolio Content page will appear Content may be added modified reordered and removed from this page manage the Portfolio properties and settings Manage The Manage Portfolio page will appear 2004 Blackboard Inc Proprietary and Confidential Page 81 Blackboard Content System User Manual Portfolio Wizard Overview The Portfolio Wizard is the quickest and easiest method for creating a new Portfolio The wizard is completed in eight steps that do everything from name the Portfolio and define the color scheme to add content items and URLs to the Portfolio The contents and settings for a Portfolio may be modified after the Wizard is completed Start the wizard Follow these steps to open the Portfolio Wizard Click Portfolio Creation under Portfolios on the Content System menu OR Step 1 Under the heading Portfolios click My Portfolios Step 2 Click Portfolio Creation Wizard from the Action Bar Wizard fields The table below outlines the options available when creating a Portfolio through the Portfolio wizard Field Description Wizard Start The first page of the wizard displays information
5. drop down list to create a Web page Templates are created by the System Administrator if none are created or made available this option will not appear 2004 Blackboard Inc Proprietary and Confidential Page 90 Blackboard Content System User Manual Manage Portfolio Portfolio Name Overview Users can manage the sharing downloading and comments for a Portfolio from the Manage Portfolio Portfolio Name page They may also access the Properties page to modify the name style or availability of the Portfolio Find this page Follow the steps below to open the Manage Portfolio Portfolio Name page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portfolios Functions The following functions are available from the Course Design page Function Description Modify Properties Modify the properties for a Portfolio such as the name and style Share Portfolio Make this Portfolio available to specific users or courses Manage Add or remove comments related to this Portfolio Comments Check Links Verify that links to items in this Portfolio are valid and repair broken links Download Portfolio Download the Portfolio to a local computer 2004 Blackboard Inc Proprietary and Confidential Page 91 Blackboard Content System User Manual Share Portfolio Overview A Portfolio is private until the person who crea
6. on creating a Portfolio including how to navigate the wizard A navigation bar appears at the bottom of each wizard page with the following buttons e Cancel Click to erase and end the Portfolio this will erase all information entered into the Portfolio Wizard e Back Click to navigate to the previous page This button does not appear on the first page of the wizard e Next Click to navigate to the next page This button does not appear on the last page of the wizard e Finish Click this button to complete the wizard and create the Portfolio This button replaces the Next button on the last page Note If the Portfolio Wizard window is closed without first selecting Cancel a partial Portfolio will be created The User may remove this partial Portfolio Step 1 Portfolio Information Title r Enter a title for the Portfolio This name will identify the Portfolio in the My Portfolio folder Description Enter a description for the Portfolio Step 2 Portfolio Design Menu Style Select how to display the items in the Portfolio menu by clicking the Buttons option or the Text option The other options on this page will differ depending on the option selected in this field Buttons Button Type Select a button type by clicking on the drop down arrow and highlighting a button type The button type is simply the attern that will appear in the button background Button Shape Click a button shape option
7. the system appear in the multi select box This Portfolio is available to users with roles that appear in the Selected Roles box Select which roles have access to this Portfolio in the Available Roles box Use the arrows to move these roles to the Selected Roles box 2004 Blackboard Inc Proprietary and Confidential Page 95 Blackboard Content System User Manual Share with All System Accounts Overview A Portfolio is shared with all users who have an account on the Blackboard Learning System Share with the All System Accounts page Find this page Follow these steps to open the Share with All System Accounts page Step 1 Step 2 Step 3 Step 4 Field Description Click My Portfolios under Portfolios on the Content System menu Select Manage next to one of the Portfolios Click Share Portfolio Select Send to All System Accounts from the drop down list in the Action Bar Select Submit to share this Portfolio with all users who have an account on the Blackboard Learning System 2004 Blackboard Inc Proprietary and Confidential Page 96 Blackboard Content System User Manual Share with External Users Overview A Portfolio can be shared with anyone with an email account and access to the Internet Sharing a Portfolio outside of the system is an effective method for displaying your work to colleagues at other schools or even potential employers Find this page Follow these steps to open the Sha
8. this page Follow these steps to open the Add Link page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Click the Contents link for a Portfolio Step 3 Click Add Link in the Action Bar Fields The Add Link page includes the following fields Field Description Menu Item Name Menu Item Enter a name for the link The text entered here will appear Name r in the Portfolio menu as a hyperlink Clicking on the hyperlink in the Portfolio will open the URL entered in the URL field Add External Link URL r Enter a URL for the link Be sure to enter the URL completely for example http www blackboard com not www blackboard com or blackboard com Menu Item Availabilit Available Select Yes or No to set the availability of the link 2004 Blackboard Inc Proprietary and Confidential Page 89 Blackboard Content System User Manual Add Item to a Portfolio Overview Portfolio items are Web pages created in the Text Box Editor by the user and added to a Portfolio There may be templates available for creating pages Pages may also be created without a template using the Text Box Editor Find this page Follow these steps to open the Add Item page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Click the Contents link for a Portfolio Step 3 Click Add Item in the Action Bar Fields Select a Blank Item or a template from the
9. Bb Blackboard Blackboard Content System User Manual Release 2 0 Blackboard Content System Date Published August 10 2004 Date of Last Revision Copyright 2004 by Blackboard Inc All rights reserved Blackboard Content System User Manual Chapter 5 Portfolios Overview This chapter covers the functions of the Portfolio feature In this chapter This chapter includes the following topics Topic Description Portfolio Overview Provides an overview for accessing Portfolios in the Blackboard Content System My Portfolios Presents an overview of the My Portfolio page used to manage all of a user s Portfolios Portfolio Wizard Covers the Portfolio Wizard The Portfolio Wizard is a tool for quickly and easily creating a Portfolio Create a Portfolio Describes the Add Portfolio page Copy Portfolio Explains how to make a copy of an existing Portfolio Portfolio Contents Details the Portfolio Contents page and the features available for managing a Portfolio Add Content to a Portfolio Provides instructions for adding an item to a Portfolio Add Link to a Portfolio Provides instructions for adding a URL link to a Portfolio Provides instructions for adding a custom Web page to a Portfolio Add Item to a Portfolio Manage Portfolio Describes how to manage the comments ermissions and downloads for a Portfolio Share Portfolio Presents a
10. allow all users All System Accounts in the drop down list on the Action with system Bar The Share with All System Accounts page will appear accounts to view the Portfolio email people Share with External Users in the Action Bar The Share outside the with External User page will appear system with instructions for accessing the Portfolio remove access to the check box next to each user or set of users from a the Portfolio from course or organization Click Remove in the Action Bar The users selected users will no longer be able to view the Portfolio 2004 Blackboard Inc Proprietary and Confidential Page 92 Blackboard Content System User Manual Share with User Overview Other users in the system can view a Portfolio only if the Portfolio creator shares it with them Other users are granted access to a Portfolio through the Send to User page Find this page Follow these steps to open the Share with User page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portfolios Step 3 Click Share Portfolio Step 4 Click Share with User from the Action Bar Fields The Share with User page includes the following fields Field Description Choose Users Usernames r Enter the username for each user that will be granted access at this time Separate each username by a comma The Portfolio can be shared with more users at any ti
11. ary and Confidential Page 87 Blackboard Content System User Manual Add Content to a Portfolio Overview Content Items from the Blackboard Content System are added to a Portfolio through the Add Content page Note that the file or folder can be given a new Name within the Portfolio For example if a file name in the Blackboard Content System is fred_and_sallys_project it can be given the menu name of The Civil War Find this page Follow these steps to open the Add Item to Portfolio page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Click the Contents link for a Portfolio Step 3 Click Add Content in the Action Bar Fields The Add Content page includes the following fields Field Description Menu Item Name Menu Item Enter a title for the item This name will appear in the Name r Portfolio as the name of the item Choose Content System Item or Folder File or folder r Enter the path to the item that will be added or click Browse to search the Blackboard Content System for an item Menu Item Availability Available Select Yes or No to determine whether or not the item is available when other users view the Portfolio 2004 Blackboard Inc Proprietary and Confidential Page 88 Blackboard Content System User Manual Add Link to a Portfolio Overview Links to external Web sites can be added to a Portfolio from the Add Link page Find
12. ded or click item Step 5 Add Links Optional Menu Link Name Enter the name of the item This title will appear on the Portfolio Menu item URL Enter a link to external Web pages Step 6 Add Items Optional Menu Link Name Item Type Step 7 Portfolio Availability Enter the name of the item This title will appear on the Portfolio Menu item Select Blank Item or select a Template from the list of Templates Item content may be added to a Blank item after the Wizard is completed Available Shared Step 8 Portfolio Comments Determine if the Portfolio will be available to other users Determine if other users may share and add comments to the Portfolio 2004 Blackboard Inc Proprietary and Confidential Page 83 Blackboard Content System User Manual Add Portfolio Overview Portfolios may be created from the Portfolio Wizard or the Add Portfolio page After completing the Add Portfolio page a new Portfolio appears in the My Portfolios folder This new Portfolio will be empty until content in the form of content items URLs and custom designed Web pages is added to the Portfolio Find this page Follow these steps to open the Add Portfolio page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Click Add Portfolio from the Action Bar Fields The Add Portfolio page includes the following fields Field Descrip
13. e My Portfolios area of the left side navigation panel users can create manage and share Portfolios e Portfolio Creation When this option is selected the Portfolio Wizard will automatically launch Users may create and save a Portfolio e My Portfolios This area enables users to view add and manage Portfolios e Received Portfolios All Portfolios that have been shared with the user will appear in this area 2004 Blackboard Inc Proprietary and Confidential Page 80 Blackboard Content System User Manual My Portfolios Overview Portfolios are collections of content organized into customized Web pages Once created Portfolios can be shared with others and content can be added and removed to keep the Portfolio current The My Portfolios page lists all the Portfolios created by the user Find this page Click My Portfolios under Portfolios on the Content System menu Functions The following functions are available from the My Portfolios page To view a Portfolio the name of the Portfolio The name of each Portfolio appears as a link in the Title column Add Portfolio in the Action Bar The Add Portfolio page will appear A simple way to create a Portfolio is to use the Portfolio Wizard Click Portfolio Creation Wizard in the Action Bar to create a Portfolio using the wizard the check box in the first column next to each Portfolio that should be copied then click Copy in the Action Bar The Copy
14. ead permission to these Content System items The user checking the links has Manage permission to the items and can therefore repair these links Select the check boxes next to these items and click Repair The system will grant Read permission to these items to users on the Portfolio User List Path not found The items have been moved removed or renamed within the Blackboard Content System The links are broken and the user should remove them from the Portfolio If the new locations or names of the items are known new links may be created Faf Permissions error One or more users on the Portfolio User List do not have Read permission to these Content System items The user does not have Manage permission to the items and cannot repair these links Remove these links from the Portfolio or contact a user with Manage permission to these items to add the appropriate permission System Administrators have Manage permission on all Content System items they will never see this icon after running the tool 2004 Blackboard Inc Proprietary and Confidential Page 99 Blackboard Content System User Manual Download Portfolio Overview Users may download the Portfolio to their local machine Portfolios must contain content to be downloaded if a Portfolio is empty the link to download will not appear Find this page Follow the steps below to open the Manage Portfolio Portfolio Name page Step 1 Click My Portfoli
15. me by returning to this page privileges for all users that should be allowed to view the Portfolio do not need to be granted at the same time The Browse function can be used to locate users if the username is not known Email Information Send email Select Yes to send an automatically generated email to each user The message will inform the users that they may access the Portfolio Subject Edit the subject for the email Message Edit the body of the message inviting others to view your Portfolio message to self account included as part of your Blackboard Learning System profile Use blind carbon Select Yes or No to use the BCC function BCC will hide copy Bcc the identity of those receiving the email from others receiving the same email You as the sender will appear as the primary recipient of the message Send copy of Select Yes or No to send a copy of the email to the email 2004 Blackboard Inc Proprietary and Confidential Page 93 Blackboard Content System User Manual Share with Course or Organization Overview A Portfolio is shared with a course or an organization through the Share with Courses page or the Share with Organization page Find this page Follow these steps to open the Share with Courses or Share with Organizations page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portf
16. n overview of the Share Portfolio page and the features for making a Portfolio accessible to others Share Portfolio with Users Provides instructions for granting access to a Portfolio to other system users Organization Portfolio to users in a course or organization Share with Institution Role User Provides instructions for granting access to List the Portfolio to users with select roles in the Institution Share with All System Accounts Provides instructions for granting access to the Portfolio all users with system accounts Share Portfolio with External Provides instructions for granting access to a Users Portfolio to people who are not users on the system Portfolio Comments Describes the Portfolio comments feature Portfolio Link Checker Explains how to check links to Content System items included in the Portfolio Download Portfolio Describes how to download a Portfolio 2004 Blackboard Inc Proprietary and Confidential Page 79 Blackboard Content System User Manual Portfolios Overview Overview Portfolios are collections of content organized into customized Web pages The Content System Portfolio tool allows users to include existing Content System content items and or folders external links free form items and template based items These Portfolios can be private shared within the system and shared to external users Portfolio Management Using the links in th
17. ntered in the text field Entering the code allows a perfect match to a color For example a Portfolio color scheme can be created to match a school s colors The color selected will be used as the background for the Portfolio s menu Menu Text Color Click Pick Color to open a palette Move the mouse around the color field to see the different color variations Single click to select the color that appears Alternatively the hexadecimal RGB value can be entered in the text field Entering the code allows a perfect match to a color The color selected will be used as the text color for the Portfolio menu Please make sure to select a text color that contrasts with the menu background color for easy viewing After adding content to the Portfolio use the Preview function on the My Portfolios page to make sure that the color scheme looks good Button Menu style When the Button Menu style is chosen an additional set of functions must be defined Field Descri tion Select Style Properties Button Type Choose the Button Type from the drop down list Button Shape Click an option to choose the Button Shape Button Style Use the drop down list to select the color of the buttons Click Gallery of Buttons to view all of the button options 2004 Blackboard Inc Proprietary and Confidential Page 85 Blackboard Content System User Manual Copy Portfolio Overview Portfolios ma
18. olios Step 3 Click Share Portfolio Step 4 Select Share with Course or Share with Organization from the drop down list in the Action Bar Field Description The Share with Courses page and the Share with Organizations page includes only one field Field Description Choose Courses or Organizations Courses or Enter the Course ID or Organization ID that will be granted Organizations r access at this time Separate each ID by a comma The Portfolio can be shared with more courses or organizations at any time by returning to this page privileges for all courses or organizations that should be allowed to view the Portfolio do not need to be granted at the same time The Browse function can be used to locate courses or organizations if the Course ID or Organization ID is not known 2004 Blackboard Inc Proprietary and Confidential Page 94 Blackboard Content System User Manual Share with Institution Roles Overview A Portfolio is shared with users who have specific institution roles through the Share with Institution Roles page Find this page Follow these steps to open the Share with Institution Roles page Step 1 Step 2 Step 3 Step 4 Field Description Click My Portfolios under Portfolios on the Content System menu Select Manage next to one of the Portfolios Click Share Portfolio Select Share with Institution Roles from the drop down list in the Action Bar All roles available in
19. os under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portfolios Step 3 Select Download Portfolio Function After Download Portfolio is selected on the Manage Portfolio page the Download Portfolio Portfolio Name page will appear Select the Click to download Portfolio link A window will appear with options to open or save the Portfolio Select Save and save the Portfolio to the desired location To view the Portfolio unzip the downloaded file to a local folder then click on index html to open the Portfolio 2004 Blackboard Inc Proprietary and Confidential Page 100
20. re with External Users page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portfolios Step 3 Click Share Portfolio Step 4 Click Share with External Users in the Action Bar Fields The Share with External Users page includes the following fields Field Description Choose Users To r Enter the email address of each person outside of the system that will receive access to the Portfolio Separate each email address with a comma If your Portfolio contains sensitive information please verify that each email address is entered correctly Email Information Subject r Edit the Subject line of the message The default subject line is lt username gt has sent you a Portfolio Invitation Message Edit the body of the message inviting others to view your Portfolio The default message includes the line lt PORTFOLIO_URL gt Do not delete this line It will be replaced with the URL pointing to the Portfolio Without this URL outside users cannot view the Portfolio Send copy of Select Yes or No to send a copy of the email to the email message to self account included as part of your Blackboard Learning System profile Use blind carbon Select Yes or No to use the BCC function BCC will hide copy Bcc the identity of those receiving the email from others receiving the same email You as the sender will appear as the primary recipient of the message
21. rtfolio owner or the user who added the comment may delete the comment 2004 Blackboard Inc Proprietary and Confidential Page 98 Blackboard Content System User Manual Portfolio Link Checker Overview The Portfolio Link Checker allows users to check the links to Content System items that have been added to a Portfolio For example if an item in the Blackboard Content System is removed after the user has created a link to the item in a Portfolio the Portfolio Link Checker will detect this and make the user aware of the broken link Depending on the situation some broken links may be repaired while others may not Find this page Follow these steps to open the Portfolio Link Checker page Step 1 Click My Portfolios under the Portfolios in the Content System menu Step 2 Select Manage next to one of the Portfolios Step 3 Click Check Links Functions When Check Links is selected the Portfolio Link Checker automatically runs The results appear on the Portfolio Link Checker page Link Checker Results After the Portfolio Link Checker is run the results page appears explaining the status of each link to a Content System item Some broken links may be fixed by the user while others may not Legend Description and Resolution 4 Valid Link These items are linked successfully and do not require any further action i Repairable permissions error One or more users on the Portfolio User List do not have R
22. ted it decides to share it with other users The Portfolio can be shared with individual users or all the users in a course or an organization In addition the Portfolio can be shared with anyone who has an email address and access to the Internet Note When a Portfolio is shared with a user the user must refresh his or her browser _ before the Portfolio will appear in Received Portfolios If permissions are removed for the user the Portfolio will continue to appear in the user s Received Portfolios _ until they refresh the browser Find this page Follow the steps below to open the Share Portfolio page Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to one of the Portfolios Step 3 Click Share Portfolio Functions The following functions are available from the Share Portfolio Portfolio Name page To click allow certain Share with Users in the Action Bar The Share with User system users to page will appear view the Portfolio _ allow all the Share with Course or Share with Organization in the system users drop down list on Action Bar The Share with Course or participating ina Share with Organization page will appear course or an organization to view the Portfolio allow users with Share with Institution Role User List in the drop down specific roles to list on the Action Bar The Share with Institution Roles will view the Portfolio appear
23. tion Portfolio Information Title r Enter a title for the Portfolio This name will identify the Portfolio in the My Portfolios folder Description Enter a description for the Portfolio Learning Enter the objective of the Portfolio Objective Portfolio Menu Style Menu Style Select Buttons to make the areas of the Portfolio Menu appear in a button format If Button is selected longer titles may not fully appear when the Button when displayed Select Text to make areas of the Portfolio Menu appear in a text format See below for more information about Menu Styles Portfolio Availability Available Click Yes or No to determine if the Portfolio will be available to other users Comments Options Comments Click Shared or Private to determine whether or not comments can be added to the Portfolio For more information on managing comments for a Portfolio please see the Manage Portfolio Comments topic Text Menu Style When the Text Menu style is chosen an additional set of functions must be defined Field Description Text Options 2004 Blackboard Inc Proprietary and Confidential Page 84 Blackboard Content System User Manual Menu Click Pick Color to open a palette Move the mouse around Background the color field to see the different color variations Single Color click to select the color that appears Alternatively the hexadecimal RGB value can be e
24. y be copied on the Copy Portfolio page This allows a user to create a new Portfolio that is the same as an existing Portfolio then make changes as needed Note When a Portfolio is copied only the contents of the Portfolio are included the _list of users the Portfolio is shared with is not Copied C O a Find this page Follow these steps to open the Copy Portfolio page Step 1 Select folder view for the Content System menu Step 2 Under the heading Portfolios click My Portfolios Step 3 Click Copy from the Action Bar Fields The Copy Portfolio page includes the following fields Field Descri tion Portfolio Name Destination Enter a name for the copied Portfolio or leave the default Portfolio Name name Comments Select the check box to copy comments that have been added to a Portfolio Portfolio Copied receipt The results of the Portfolio copy will appear on the Portfolio Copied receipt page If a new Portfolio contains broken links to Content System items those links were copied from the Source Portfolio Run the Portfolio Link Checker on both portfolios to make corrections Follow the steps below to access the Portfolio Link Checker Step 1 Click My Portfolios under Portfolios on the Content System menu Step 2 Select Manage next to the Portfolio name Step 3 Click Check Links 2004 Blackboard Inc Proprietary and Confidential Page 86 Blackboard Content System User Manual Portfolio
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