Telehansa PanBaltic
Contents
1. 5 Right to empty the archive Delete archive The user has the right to delete documents contained in the archive 1 2 Protection of data communications To protect data communications and identify the client as a firm the bank assigns to the client a code calculator which when the PIN code of the data calculator is entered generates a new data communication password which is used to protect the security of the communication session To ensure privacy Telehansa uses the encryption method tested in world practice the SSL Secure Sockets Layer data communication protocol The password of communication session is the primary means for the bank to identify the client Keep the PIN code of the code calculator in secret 1 3 Security measures at the bank Of the security procedures used at the bank to the client are related the registration of the rights to use the account and special processing of payments exceeding the limit amount Registration of the rights to use the account at the bank In addition to the configuration of the user rights on the client s computer in order to increase security the client can determine the rights of users account balance data domestic transfers currency conversion cross border transfers also in the Telehansa agreement These data are registered in the system of the bank and are linked to each Telehansa agreement username at the bank It is possible to set a limit for each type of transfer2. To display data on the screen windows are used in the program A window is a field of the screen It can be opened closed and moved within the screen and its size can be changed More than one window can be opened on the screen at the same time but only one window will be active All given commands apply only to the active window Each window has a title which is situated on the upper horizontal side Freguently used commands in windows Window closed and data saved Window closed and data not saved Helpful information Move to beginning of field list Move to end of field list Change text entering mode writes or re writes word Open an empty form Delete symbol located above the cursor this key could be marked with a long arrow un usually it is located at the end of the line of number keys in the main part of keyboard Delete the symbol to the right side of the cursor 11 Programmas Telehansa PanBaltic lietot ja rokasgr mata Move the cursor in entry fields l Move within a text window back or forth 2 Tab Move from and to components on the screen back and forth A shit respectively If the text permitted to be entered in the field is larger than the text displayed on the screen the content of the field is automatically rolled up when the cursor is placed at the bottom of the field If any part of the text is outside the borders of the text there are pointers on the relev
3. If you choose Maintenance Password change you can change the password for the opening of the program Enter the existing password and the new password two times Change password x Old password New password Confirm password Maximum password length is 8 characters cs Ifyou choose Maintenance Digital signature you can change the password of digital signature which is used for the authorization of payments Enter your name surname identity number and the new password of digital signature two times Creating digital signature xj Name ass ID code i ad Password i sm Re enter password p Key creation folder AN Ss NB There is security risk in selecting non removable media for key storage oma 1 When you have created a new digital signature it is mandatory to send to the bank the file keyexp asc in electronic form from the key catalogue using the Telehansa message and attaching the file using the option send file or by e mail or floppy disk etc as well as the original of the printout of the file keyexp asc signed by the owner of the digital signature 45 Programmas Telehansa PanBaltic lietot ja rokasgr mata 7 STRUCTURE OF TELEHANSA IMPORT EXPORT FILE 7 1 Import of payments Payments can be imported in Telehansa The file to be imported must conform to the certain format The format may be set under Options Configuration Import
4. If the client wishes to install the Telehansa program on several computers he she can register a separate username for each installation at the bank Each username is assigned a different password For example on one computer using one password it is possible to receive information and on another computer using another password also to make payments Special processing of payments exceeding the limit amount At the bank the client can set the limit of a single payment for local and international payments separately upon exceeding of which the bank reguests additional authorization from the client 1 4 Functions of Telehansa administrators SYSDBA The duties of the Telehansa program administrator comprise adding deleting and editing of accounts creating deleting and editing of program users registration of user rights creating a backup copy of the database creating of a database archive restoring of the database using the backup copy of the database setting of parameters for automatic creation of a backup copy of the database and archive preparing of account statement inquiries for previous periods maintenance of the actions performed by users Telehansa program administrators may not view create authorize and delete payments and text messages open a session connection with bank view create delete or edit lists of masspayments receive and view statements You will find the user manua
5. Reports are available in the menu Session Session report S72 Programmas Telehansa PanBaltic lietot ja rokasgr mata 5 ADMINISTRATION OF PROGRAM PARAMETERS Program parameters comprise descriptions of its users and the configuration of computer hardware All parameters are entered and modified in the menu Options Foreign banks When you choose the command Foreign banks in the menu Options a window with bank data will be opened T ln JOI VIO aasaga Browse Edt VR REKAT D BANQUE GENERALE DU LUXEMBOURG BGLLLULL E HSBC BANK MIDLGB22 i UNCRITMM UNICREDITO ITALIANO UNCRIT2VCGN The list of banks can be edited using the following buttons J g gt 0 button To stop entering data click on the ol In this case the changes already To move between rows use arrow keys To confirm changes click on the made will not be saved To restore previously entered changes click on the button M Clicking on you can add rows in which new data can be entered If you click on the the marked row will be deleted Beneficiaries When paying bills of permanent correspondents their details can be saved in the database To do this a list of payees has to be prepared Such list can be generated both for domestic clients Options Correspondents and foreign clients Options Foreign correspondents If you use the option Beneficiaries you do not need to enter the data of the relevant client every time When
6. SIA YUJIN jol x File Document Reports Send Options Maintenance Help E 12 Domestic payments 01 08 20 1 In order to check the contents of an envelope select it by clicking on it with the left mouse button HR Telehansa PanBaltic THO004750 TEST SIA YUJIN File Document Reports Send Options Maintenance Help 0 and then click on the button The window with the common payments list Data viewer la A Domestic payments LY62HABA0551013012518 ID Doc No Value date Ben Name Ben reg no Ben Account Amount Currency Details 85 4087 2006 08 01 TEST SIA 9000000009 LV62HABA0551013012518 10000000 00 LVL TN HE 82 4084 2006 08 01 TEST SIA 9000000009 LV62HABA0S51013012518 10000000 00 LVL TETO UNS 81 4083 2006 08 01 TEST SIA 9000000009 LV62HABA0551013012518 10000000 00 LVL kauns 75 4077 2006 08 01 TEST SIA 9000000009 LV62HABADSS1013012518 10000000 00 LVL TESTE AS Total 40000000 00 LYL Document IDfs Close Help En If any payment in the envelope is incorrect and may not be authorized e g 23 3 2006 05 19 SIA Test LV21HABA0001408032543 1 00 LVL testa maksajums t sk PYN 18 0 15 LVL you can delete the payment from the envelope To do that enter the ID number of the incorrect payment in the field Document ID and press the button Delete Print C Help The deleted payment will be restored from the envelope to the relevant payment pr
7. already made will not be saved To restore previously entered changes click on the button Clicking E you can add rows in which new data can be entered If you click on the patton E the marked row will be deleted Configuration In the menu Options choose the command Configuration A window will be opened in which you can set the following parameters e Import export e Documents e Colours of statuses e Connection e Print Import export When you click on import export a window will be opened in which you can set the location of import and export files reguired for the communication with the accounting program and specify what the program should do with the import file when the data is loaded 39 Programmas Telehansa PanBaltic lietot ja rokasgr mata Configuration LY 7 x Import Export Document Status colors Connection Printing Payments Import Ic Telehansa Telehansa PanBalticimport 3 Export C Telehansa Telehansa PanBaltictimport E Format TELE HANSA 7 XML v DOS import export Delete files after import Reports Export CTelehansatTelehansa PanBalticveports Format XML v F Automatic statement export Cancel Help Import Import If you enter in this row the location of some catalogue then upon import of payments files from this catalogue will be imported automatically Export Export If you enter in this row the location of
8. bank Inguiries In this part you can specify what data you want to receive from the bank Account All usable accounts are indicated in this field Inquiry parameters can be entered either for each account separately or a number of accounts Mark the account for which the parameters are entered If you want to enter the same parameters for a number of accounts select the first account and mark the other accounts holding pressed the key Ctrl or Shift Documents will be sent only from the marked accounts Balances Account balance If this field is marked it means that you want to receive the account statement from the bank Today s report If this field is marked it means that you want to receive the account turnover report of the current day Archived reports If this field is marked it means that you want to receive the account turnover report for a period older than the current date If you previously have received the account turnover report for the period indicated by you the program will notify you You already have the most 34 Programmas Telehansa PanBaltic lietot ja rokasgr mata recent data This means that in the menu Reports Archived reports you can access the information you are reguesting Incoming Incoming currency payments CUTTENCY If this field is marked it means that you want to receive a report on incoming currency payments If you previously have r
9. been sufficient to execute the payment order e theaccount is blocked e incase of a transfer within the bank the payee s account number and name are inconsistent e some payment order data are missing All payment orders returned by the bank can be viewed by pressing the icon x Rejected These payments are displayed in red colour If you want to edit a rejected payment order select the relevant payment and double click on it or click on View The payment order form with previously entered data will be shown Make the corrections save it and authorize the relevant document If an envelope as a whole has been rejected you can select all the rejected payments and click tal the program will allow you putting all the payments at once in the envelope and authorize them 3 8 Archive of payment orders The program automatically sends all payment documents executed in the bank to the archive Each payment order received from the bank is assigned a bank reference number If you want to view and print archived payment documents click on the icon Archived Archived payment orders are displayed in teal colour Archived payment documents can be revised printed and used to create new payment orders 3 9 Printing of payment orders 24 Programmas Telehansa PanBaltic lietot ja rokasgr mata When a payment order is processed in the bank no document is printed The payer can print payment orders from the program To do that mo
10. by Hansabank currency rates Central bank rates Currency exchange rates set by the Bank of Latvia Incoming currency Overview of incoming currency payments payments Account statements Account statements Session Open session Establishing a communications session with the bank Session report Report on the course of communications session Options Foreign banks Creation editing of the list of foreign banks Correspondents Details of permanent domestic payees Foreign correspondents Details of permanent international payees Configuration Consists of the following Import Export Programmas Telehansa PanBaltic lietot ja rokasgr mata Domestic and cross border payments Documents Numbering and formats Colour of status Colours can be changed by default Prepared black Authorized green Pending second signature olive Rejected red Sent blue Archived teal Connections Indicates the type and parameters of connection Dial up or broadband Print Set the printer to be used for printing of documents Masspayment groups Creation editing of masspayment groups Maspayment lists Creation editing of masspayment lists Maintenanc Password change Change of program user password e Digital signature Creation of digital signature of user Help Telehansa help Electronic manual Version Program version number Envelopes Bank notices Envelopes View and edit prepared envelopes Bank notice
11. payments will be opened for you to view the payments and control their correctness nata vener aicixl Domestic payments aj L 62HABA0551013012518 1D Doc No value date Ben reg no 86 4088 2006 08 01 TEST SIA 9000000009 LV62HABA0S51013012518 10000000 00 LVL AS me 84 4086 2006 08 01 TEST SIA 9000000009 LV62HABA0SS1013012518 10000000 00 LVL Vs 82 4084 2006 08 01 TEST SIA 9000000009 LV62HABA0SS1013012518 10000000 00 LVL TE TR UNS 75 4077 2006 08 01 TEST SIA 9000000009 LV62HABA0SS1013012518 10000000 00 LVL as Total 40000000 00 LYL Print Click on Authorize Remove the floppy disk when the password has been entered When the envelope is authorized a green tick will be shown by it in the main window HS Telehansa PanBaltic THO004750 TEST SIA YUJIN File Document Reports Send Options Maintenance Help WA 22 Domestic payments 07 08 20 1 Badajevs 2 The other way of authorization of payments is the authorization of envelopes with payments to be authorized that have been prepared by the previous user oO Programmas Telehansa PanBaltic lietot ja rokasgr mata Select the envelopes to be authorized JR Telehansa PanBaltic THO004750 TEST SIA YUJIN E gt iol x File Document Reports Send Options Maintenance Help les el a NE Envelopes Bank notices Domestic payments Domestic payments To authorize click on the button Authorize documents The program will show automatically in succ
12. rokasgr mata Message Text C File Naudas rezervapana Meku grsmat ra In this window the forms of some most common messages canceling of payment orders cash orders etc prepared by the bank can be seen When you have selected the relevant form click on Fill and just add the missing information To Name of the bank s employee to whom the message is addressed or the name of the bank s branch department Title of the message Field for the text Send file You can add a previously prepared text file to your message To do that select the relevant box and then click onl The following window will be opened Open J Look in Telehansa PanBaltic v e Ct EH temp 5 Thpatch AppControlsCB5 B ATSAUKIMAS blr S AUNZIP32 DLL E BaseClasses bpl gt File name Files of type v Cancel Ai Find the folder in which the file is saved select the file and click on Open 3 19 Authorized messages Prior to sending to the bank also messages have to be authorized The procedure of the authorization is the same as that of payments 3 20 Messages sent to the bank All messages sent to the bank can be viewed by clicking on the button Sent 30 Programmas Telehansa PanBaltic lietot ja rokasgr mata 3 21 Masspayment Mass payment is a totality of payments which consists of separate payments for one purpose Mass payments can be used for example to pay wages p
13. some catalogue then upon export of payment orders this catalogue will be selected by default Format Indicate the format of the file to be imported or exported DOS DOS import export Import Export Mark here if the program which receives the data operates in DOS environment Delete files after Delete the import file after loading import Indicate whether the source data file is deleted or saved after successful importing If the file is not deleted after successful importing it is saved in the catalogue Old Document When you click on Document a window will be opened in which you can set certain additional parameters that do not influence the program work but allow adjusting the program activities and type of data submission to your wishes Here you can indicate whether and how the program should offer a document number when opening a new document 40 Programmas Telehansa PanBaltic lietot ja rokasgr mata Configuration LY x Import Export Document Status colors Connection Printing Numeration JV Automatic numeration of new documents JV All documents share document numbers Format Domestic payments Foreign payments Mass payments Mass paym rows Conversions Messages Limits and interests TLE TUTTLE Tax payments 7 Delete documents with Sent status Numbering Numbering Automatic numbering of new documents When a new do
14. Authorization of payment orders e n a na na nananana aenaean 21 3 4 Editing of payment orders n a nana a naene a naene enaa neen 23 3 5 Removing of payment orders ccoosssssa n na na naene a naamaan ean 24 3 6 Payment orders sent to the bank 24 3 7 Payments returned by the bank 0 a nn ene na na naene a naene 24 3 8 Archive of payment orders n n ana ana naene annan nenne aneeen 24 3 9 Printing of payment orders a 24 3 10 Import of payment order data 0 a en ne en anna naene a naene 25 3 11 Export Of payment Ordet Ss sreci sa mita as is ss 25 3 I2GONV TSV0N izturas taas hee vale HS THT TE STAT Sa STS Saa e an Jasse 26 3 13 Preparation of conversion orders d 26 3 14 Authorization of conversion orders ed ena nene ana a naan aeneean 28 3 15 Conversion orders sent to the bank 28 3 16 Conversion orders returned from the bank 28 3 17 Archive of conversion operations ccoooossoss na e a nene a naan aeneean 28 3 18 Messages to the Dali Recess sus aa 28 3 19 AUthOrized MESSA OSS tas rss aj a g pa a d t 30 3 20 Messages sent to the bank as s 30 3 21 MASSDAYMON E m doves r a a a aka Lda TNS aa eaten 31 3 21 1 Preparation of masspayments cuoooos a a a a a ea a a Ke naene 31 3 21 2 Authorization of masspayments cuosuusss a a aa a a aa aa ae naene 33 3 21 3 Masspayments sent to the bank ooiussssose e a ae na a a a a ea en
15. Document data Account Doc no Doc date Lv52H4BA0551013012518 v 4080 07 08 2006 v r To currency Currency Amount Actual amount Rate Bank ret Lv v 100 00 r From currency HIT Eurency Amount Actual amoo Rate Banke x EUR Document data Each currency will be displayed in a separate row in the table To add a new row click on the button or the Tab key To save the entry click on the button If you do not want to save the entry click on the button To delete an existing row click on the button 27 Programmas Telehansa PanBaltic lietot ja rokasgr mata 3 14 Authorization of conversion orders Prior to sending the conversion order to the bank it has to be authorized Conversion orders are authorized following the same procedure as payment orders 3 15 Conversion orders sent to the bank All conversion orders sent to the bank can be viewed by selecting the menu Documents Conversions and click on the button Sent 3 16 Conversion orders returned from the bank Conversion orders are returned if e the funds or the specified currency in the account are insufficient for performing the operation e theaccount is blocked e theconversion order is old document date older than 10 days 3 17 Archive of conversion operations When the currencies have been converted in the bank in the menu Documents Conversions click on the button Archived and you can see how much and what c
16. ELECTRONIC PAYMENT SYSTEM OF A S HANSABANKA Telehansa PanBaltic version 8 0 01 USER MANUAL Programmas Telehansa PanBaltic lietot ja rokasgr mata Riga 2006 TABLE OF CONTENTS 1 SECURITY MEASURES FOR TELEHAN A aad aaa 4 1 1 Provision of system security at the client d 4 Protection of database lt isstasse issa e an e Noses eto via asksmds Sa dasa ls i Tae ta E oppaan ena 4 system Ofdiseftighis stas a Settee Acted astu aaa E sk sa as veda ak im Mind oanes 4 1 2 Protection of data communications s sd s 5 1 3 Security measures at the bank n n n a ena naene ennen ae naene 5 Registration of the rights to use the account at the bank 5 Special processing of payments exceeding the limit amount 5 1 4 Functions of Telehansa administrators SYS DBA een 5 1 5 Security recommendations 6 2 PROGRAM MENUS BUTTONS WINDOWS AND KEYS a aaa 8 2 I MONUS Sk AE SI A Naama TTI TEKI Sans Shen toda AAA Kaa ed edad Hevi 8 22 1 CONS satava A atiet def rs K KANA dei ATULA VAT NTU CAT OLS ins san EN 9 DD Wind OWS i i aaa sun H ss ss ds 11 24 E varti ta SA TT S A dis 11 3 WORK WITH PROGRAM isdadds aa 13 3 1 Preparation of payment orders s 14 3 1 1 Domestic payments oni ariii nE A ina E a ina Ai SA E Ean da aasian 15 3 1 2 Foreigii paymentorder nres r E Samian 17 3 2 Putting payment orders in envelopes and their preparation for signature 19 3 3
17. Export Allowed import formats in Telehansa e Telehansa 6 format of Hansabank e Telehansa 7 Panbaltic single for all Baltic countries e Telehansa 7 XML single standard of the Latvian Association of Commercial Banks 7 2 Export of statements Account statements can be exported in a number of formats e ASCII Telahansa 6 text format e CSV comma separated values e Excel e XML single standard of the Latvian Association of Commercial Banks A detailed description of import export formats is available on the Hansabank website http www hansabanka lv engl pakalp jir 3 1 5 ph 46 Programmas Telehansa PanBaltic lietot ja rokasgr mata 8 DIGITAL SIGNATURE OF TELEHANSA Principle of operation The digital signature is created according to the so called public key principle It means that for each authorizing person a key consisting of two parts a secret and a public key is registered The secret part of the key is known only to the authorizing person whereas the public part of the key is notified to the counterparty the bank When creating such key or authorizing data mathematical methods are used in the result of which the data encrypted using a secret key can be deciphered only with the relevant public key It is not possible to obtain the same data by encoding the data with a public key If the holder of the key uses a secret part of the key to encode the data to be sent to the bank the latter using the
18. Number of 1 signer 2siger It means that you have logged on to the Telehansa program and can commence the work within the limits of the rights granted to you 13 Programmas Telehansa PanBaltic lietot ja rokasgr mata 3 1 Preparation of payment orders Select Documents Domestic payments ie or Documents Foreign payments icon i the payment window will be displayed on the screen If you press the button Search the list of all prepared sent rejected payment orders will be shown Only the payment orders the status of which corresponds to the button you pressed will be displayed More than one button can be pressed at a time Prepared black x Rejected red Sent blue Archived teal If you press the button View or double click on the payment row a window with complete data of the payment order will be opened On the right side of the payment order its status is indicated Status Created by Badajevs Jevgenijs or B signature B signature Status Prepared Bank reference 13 In the block Payment Order Status the following data are shown a Created username of the person who prepared the payment order b A or B signature name and surname of person A or B with signatory rights user authorizer of the payment order c B signature name and surname of person B with signatory rights user authorizer of the payment order d Status payment order status e Bank r
19. aa 33 3 21 4 Mass payments returned from the bank iii s 33 3 21 5 Archive of masspayments oouossos a a a aa a ea ae a ea ae a eaa eaeesee 33 4 COMMUNICATIONS SESSION WITH THE BANK 34 5 ADMINISTRATION OF PROGRAM PARAMETERS aaaaa am 38 HOPELST DAN RSS N Nmt an mi saana messa 38 Btri fid1dries lt 2 t ta E mts AKT Ta Sea PERE rs 38 CONfISUTALTON sommes ams mk ma ana kama s eos ds 39 Programmas Telehansa PanBaltic lietot ja rokasgr mata Luport e poftitsesasas ms ag ss 39 Doc nientdia states aso E auns segts A E 40 St atUS C010UTS cscs satku daa a kb ailas aa a bad bads sv a kd ii 41 Connection goernar s m S EE ana PIHTI E NIVA S tetas 42 PII Essman Scans gta takaa ana a Haan kaatad dat KOKSANKA AO KN aa K j kka KS a a ekl K VA KUN S 42 Masspayment groups and lists as 43 6 CHANGING PASSWORDS OF PROGRAM USERS idddda as 45 7 STRUCTURE OF TELEHANSA IMPORT EXPORT FILE 46 7 1 Import of payments aaa 46 7 2 Export of statements Ls 46 8 DIGITAL SIGNATURE OF TELEHAN A avdaa aaa 47 Principle Of ODerallon sestais ketk na en ya eaa kaa aa 47 What should be done s 47 How to generate the key aa 47 How the bank verifies the signature s 48 Publie key ceti peale z st ae AA a 49 Programmas Telehansa PanBaltic lietot ja rokasgr mata 1 SECURITY MEASURES FOR TELEHANSA For the work with bank programs the security of the system is very im
20. all other users of the program himself herself and their importance is determined by the particular rights granted to them which however could be different for one user for various accounts and document types The below listed rights can be assigned separately for the following activities domestic payments foreign payments conversion of currencies reports The rights are 1 Right to accept documents Authorize The user has the right to authorize specific documents of a particular account Authorizing a document means the approval of the document for sending it to the bank 2 Right to prepare documents Prepare The user has the right to prepare and edit specific types of documents of a particular account however no documents prepared by this user will be sent to the bank without authorizing 3 Right to work with information received from the bank View reports The user can see the replies sent by the bank to particular inguiries of account balances and statements 4 Right to start communications sessions Open session The user has the right to enter the communication session window which does not necessarily mean that the communication session will be successful In order to do this a password not stored in the system is reguired code from code calculator This password code calculator is issued at the bank when the agreement on the usage of Telehansa is concluded Programmas Telehansa PanBaltic lietot ja rokasgr mata
21. altics OU EE222200221 0248375 ARCELOR SECTIONS COMMERCIAL S A LU100030503264722 testa maksajums l CHEREPOVETS STEEL ROLLONG PLANT 40702840900790200 testa makajums CORUS UK LIMITED CORUS TUBES GB41MIDL400515574 testa maksajums of Cancel Help Select the relevant beneficiary from the list and click on OK You can view the data of payee by double clicking on the relevant entry or clicking on the button View Registration number or identity number of the payee SWIFT code of beneficiary bank SWIFT code of correspondent bank SWIFT code of Intermediary bank Account Payee s account number at beneficiary bank Beneficiary bank s account number at correspondent bank Intermediary bank s account number Payment payment data Destination and description of the payment Amount to be transferred Payment currency Debit currency Currency to be debited from the account Payment balance code When you have entered the data save them by clicking the button Save changes When the payment order is saved it will be displayed below prepared payments 18 Programmas Telehansa PanBaltic lietot ja rokasgr mata 3 2 Putting payment orders in envelopes and their preparation for signature Payments are put in envelopes under the menu Documents Domestic payments or Documents Cross border payments When the icon m Prepared is clicked on a list of prepared payments will be shown on the screen Prepared payme
22. ant side border of the field By clicking on this pointer the contents of the field can be moved back and forth Delete If you enter a field which is not empty and press or any other key the previous text will be deleted or replaced with the entered letter symbol Therefore be careful when adding text to entry fields This action will be undone if you press the key N 12 Programmas Telehansa PanBaltic lietot ja rokasgr mata 3 WORK WITH PROGRAM The program works in the Windows environment To start the program click the menu Start Programs Telehansa PanBaltic and select the icon Telehansa PanBaltic To start work the program will ask you to enter your username and password CN x Name Password Enter the username and password assigned to you by the administrator If you are using the Telehansa program for a number of enterprises the following window will appear on the screen Choose contract ND XJ 1h1 720702jGu Juan TEST II SIA TH0004512 TEST SIA E TEST SIA TH0004750 TEST SIA 5 Cancel Help Select the enterprise the data of which you want to work with If the username and password are entered correctly the following window will appear on the screen BR Telehansa PanBaltic TH0004750 TEST SIA YUJIN 10 x File Document Reports Send Options Maintenance Help Eee G Envelopes Bank notices D Payments type Delivery
23. anually by clicking on the adjacent sguares The information contained in this field is not sent to the bank Posting date The date on which the operation is performed in the bank If this field is not filled in the bank will enter the current date in this field Type Type of payment order In this field you can choose the type of payment as Standard or Express depending on the urgency of the payment Info to bank Additional instructions to Hansabank e g that a fax copy is needed Beneficiary beneficiary data 15 Programmas Telehansa PanBaltic lietot ja rokasgr mata Name Name of company person who will receive the payment order To enter the payee s data also the button at the bottom of the field Name can be used The list of permanent beneficiaries prepared by you previously will be displayed on the screen SCorrespondents es E ar E gt CJ EE E EI EI Find Browse Edit L Y05H4B4 0001 40 040000 L 21HABA0001 408032543 of Cancel Help Select the relevant beneficiary from the list and click on OK You can view the data of payee by double clicking on the relevant entry or clicking on the button View Bank Name of beneficiary bank and its respective code The name and code of bank can be selected from the list by clicking the button at the bottom of the field The names and codes of banks in the list can be edited The bank account of the payee at the beneficiary bank Regist
24. ations are established from a number of different computers permanent connection connection through data network consider the possibility to set up different installations for different users separate installation means that databases are located separately as well and at the bank set appropriate usage rights payment limits and code calculators for data communications for each installation Thus you will limit the number of persons who use passwords of the particular communications session and set their respective minimum rights For example the company s chief accountant will be allowed to make both domestic and cross border payments from his her computer whereas other people from other computers will have the right to make only domestic payments with a limit of 1000 lats 10 Make backup copies of your data This method protects you not so much from malicious attacks than various technical problems Any possible malfunctions in the operation of your computer may cause your data to be damaged or lost To minimize the risk it is recommended to back up the database of the program from time to time There are many special programs for making backup copies and the simplest way is to copy the database to another data medium The backup copy of the database should be protected as carefully as the program Programmas Telehansa PanBaltic lietot ja rokasgr mata 2 PROGRAM MENUS BUTTONS WINDOWS AND KEYS 2 1 Menus File Document Repor
25. ccount from which the payment is made Doc No Mass payment document number The program can automatically assign a document number 31 Programmas Telehansa PanBaltic lietot ja rokasgr mata Doc date The date of drawing up the documert The current date is automatically entered in this field it can be changed manually if necessary Posting The date on which the operation is performed in the bank date If this field is not filled in the bank will enter the current date in this field Payment data Currency Transfer currency Only payments in one currency can be made in a mass payment Only domestic payments can be made as masspayments Details Description to the payee The description text is linked to each separate payment The text is the same for all payments Number of The number of rows entries Each row contains the data of one payment Total Total amount of all payments amount Payees Payment document number If this field is empty the program will assign a number automatically Amount to be transferred to the payee Bank transaction No Each payee will be shown in the table as a separate row To insert a new row click on the button or press the Tab button To confirm the entry click on the buttoni If you do not want to save the entry click on the patton E To delete an existing row click on the button E When you have entered the masspayment data save them by clicking o
26. cument is opened a new next document number will be offered automatically status Sent Common numbering of all All types of documents have common numbering documents If this field is not ticked off each type of documents will have separate numbering Format It is possible to enter letter combinations of the respective operation before and after document numbers Prefix Prefixes In this field the letter s that form the first half of the document number can be entered Suffix Suffixes In this field the letter s that form the second half of the document number can be entered Delete documents with In payment processing forms it is forbidden to delete payments with the status Sent If you mark this option the program will allow using this option once Status colours Payments with different statuses are shown in different colours in the program By clicking on the button Document colours you can view and change the colours By default the colours are the following a Prepared black b Authorized green c Pending second signature olive d Rejected red e Sent blue 41 Programmas Telehansa PanBaltic lietot ja rokasgr mata f Archived teal g In a gueue Fuchsia Configuration LY a x Import Export Document Status colors Connection Printing Document colors PRC Prepared IC Black v Sample Accepted Green v Sample Waiting for 2 Olive v Sample signatu
27. d payments are shown in black Select the payments to be authorized e One payment e Group of payments i e a number of selected payments are authorized simultaneously To create a group of payments select one payment to be included in the group and add other entries by holding down Shift or Ctrl Or press Ctrl A to mark all selected payments a Domestic payments lo x 01 08 2006 10000000 00 LVL TESTA MAKS JUMS 01 08 2006 10000000 00 LVL TESTA MAKS JUMS After the selection click NA In the result the payment or the group of payments will be automatically put into a new envelope and the payment authorization window will be opened 221 x Programmas Telehansa PanBaltic lietot ja rokasgr mata HS Telehansa PanBaltic THO004750 TEST SIA YUJIN File Document Reports Send Options Maintenance Help 01 08 20 Domestic payments 01 08 20 4 Badajevs Digital Password x Signature expires in 107 days Domestic payments Enter password ven OO coe Prior to authorization put the floppy disk with the electronic key into the floppy disk drive If it has not been done the program will shove a reminder When the floppy disk is inserted and the authorization order is entered in the menu or by the relevant button a window where you have to enter the password in order to read the electronic key will be opened When the authorization password is entered the envelope with
28. eceived the report on incoming currency payments for the period indicated by you the program will notify you You already have the most recent data This means that in the menu Reports Incoming currency payments you can access the information you are reguesting Group s If selected this field shows that you want to receive statements on the account group s account The field will be active if the group s account has been statements added to your accounts Currency rates Hansabank currency rates Hansabank cash and non cash currency exchange rates as of the moment of the preparation of the reply Central bank Currency exchange rates of the Bank of Latvia rates The rates can be ordered for the same periods as archived reports Text file The information to be ordered from the bank By entering a code word e g banks the list of domestic banks in the program will be updated Common data update If this field is marked it means that you want to receive the most recent lists of banks currencies countries foreign payment codes and budget codes These will be accessible in the payment preparation forms To open a communications session click on the button OK The window Session options will be opened x User ID fi 23456 Password oo 7 Cancel previous requests Cancel In the field User ID enter your user No and in the field Password enter the pas
29. ecially and kept in secret for if the secret key file and the password are obtained by another person your signature can be generated 5 The program also creates the file keyexp asc which contains the public key encrypted in a certain form and a ready made form for its submission to the bank In the field Key ID the program will show the key identifier or the unique key number 6 Print out the file keyexp asc on paper fill in empty spaces and sign 7 Submit to the bank both the file keyexp asc in electronic form using the relevant Telehansa message and attaching the file by using the option send file or by e mail to telehansa amp hansabanka lv or floppy disk etc and the signed original copy in the paper form How the bank verifies the signature Upon receipt of the payment order the Bank system verifies whether the signature has to be verified when payments from this account are made From signature information the signature owner is identified and the bank system finds the public key of this person The program verifies that the signature conforms to the actual signature It verifies whether a the signatory is the person in question and b the payment information has not been changed since signing If the signature is correct then the signatory authority of the signatory in the respective account is searched for If there are two signatures this procedure is repeated also for the other signature The system ver
30. eference indication for the archiving of the payment order To prepare a new payment order press the icon Insert list 14 Programmas Telehansa PanBaltic lietot ja rokasgr mata 8 1 1 Domestic payments Select in the menu Documents the command Domestic payments or press the o 2 If you press the icon Insert list a blank payment order window with all fields in white colour will appear on the screen r Document data Account Doc no Doc date Posting date Lve2HABA0ssi 013012518 v 077 01 08 2005 v v Type Bank info Standard v Beneficiary Name TEST SIA a Account Rea no Lve2HaBaossi 013012518 3000000003 Bank Code Hansabanka JSC v JHABALV22 Countr LATVIA v M Payment Details TESTA MAKS JUMS E Amount Currenc 10000000 00 jive v Balance code 340 Dividends received and paid on portfolio investment w 340 v The payment order window consists of three blocks a Document data b Beneficiary c Payment The following fields are mandatory in this form Document data Account Account number In this field you can select the account from which the payment will be made Document number It can be allowed for the program to determine the document number and the payment type automatically Doc date Date of preparation of the document The current date is automatically entered in this field If necessary it can be modified m
31. ejected 3 21 5 Archive of masspayments All masspayment rows processed in the bank are returned to the sender as one mass payment and it is saved in the archive Archived mass payments can be viewed in the menu Documents Masspayments To do this click on the button Archived Archived mass payments can be revised printed and used for the creation of new mass payment orders 33 Programmas Telehansa PanBaltic lietot ja rokasgr mata 4 COMMUNICATIONS SESSION WITH THE BANK To open a communications session with the bank select the command Open session in the menu Session or click on the button The window Connecting will be opened in which you can indicate what information you want to send to or receive from the bank Bl Communication n x Accounts Documents Submit accepted documents Reguests LY 7OHABADSS 10011 71487 Requests 7 Balance 7 Today s statements From To Statements history 7 Incoming foreign payments Group account requests F Group account data 7 Central bank s exch rates Exch rates Text files F Common data update banks currencies subaccounts budget codes F Save as default Cancel Help The form consists of two parts a Documents b Inquiries Documents If you select Send authorized documents all authorized documents will be sent to the
32. eparation window 20 Programmas Telehansa PanBaltic lietot ja rokasgr mata a Domestic payments lol x gaong aasaga xen wa Ylt te wl zv x Browse Edt P pee pen aiken ean fieree Vae e poe de fron eee 75 4077 LV62HABA0551013012518 HABALV22 Lv62HABA0551013012518 TEST SIA 01 08 2006 10000000 00 LVL TESTA MAKSAJUN El Furthermore envelopes can be cancelled Select the relevant envelope and press the NN In the result all the payments contained in the envelope will be returned to the relevant payment preparation window a Domestic payments 10 x Bark eode LY62HABA0551013012518 HABALV22 LV62HABA05S1013012518 TEST SIA 01 08 2006 10000000 00 LVL TESTA MAKS LV62H4B40551013012518 HABALV22 LV62HABA0SS1013012518 TEST SIA 01 08 2006 10000000 00 LVL TESTA MAKS LV62HABA0551013012518 HABALV22 TEST SIA 01 08 2006 10000000 00 LvL TESTA MAKS LV62HABA0551013012518 H4BALV22 ST SIA 01 08 2006 10000000 00 LVL TESTA MAKS LV62HABA0551013012518 HABALV22 LV62HABA0SS1013012518 TEST SIA 01 08 2006 10000000 00 LvL TESTA MAKS 3 3 Authorization of payment orders Payment orders can be authorized for sending to the bank in two ways 1 When all the payments to be authorized are in the preparation window in the menu Documents Domestic payments or Documents Cross border payments when the icon m Prepared is clicked on the list of prepared payments will be opened on the screen Prepare
33. ession the contents of every envelope to be authorized If the payments contained in the envelope are correct click on the button Authorize You can view and edit the contents of envelopes by clicking on OI If an incorrect payment has been authorized the authorization can be cancelled To do that select the relevant envelope and click on al Remove authorization The payment will be sent back to prepared payments 3 4 Editing of payment orders Only prepared payments can be edited Authorized payments cannot be edited If you want to edit accepted payment orders the payment order has to be sent back to preparation If a payment to be edited is located in a prepared and authorized envelope select the envelope and click on Show envelope content Ctrl E J bData viewer E lol x Domestic payments L 62HABA0551013012518 BOLE EES LGR LSS i DB 4090 2006 08 02 TEST SIA 9000000009 LV62HABA0SS1013012518 10000000 00 LVL VESA MAKSBJUMS 86 4088 2006 08 01 TEST SIA 9000000009 LV62HABA0551013012518 10000000 00 LVL TESTA MAKSBJUMS 85 4087 2006 08 01 TEST SIA 9000000009 LV6ZHABAOS51013012518 10000000 00 LVL TESTA MAKSBJUMS 83 4085 2006 08 01 TEST SIA 9000000009 LV62HABA0SS1013012518 10000000 00 LVL TESTA MAKSBJUMS 82 4084 2006 08 01 TEST SIA 9000000009 LV6ZHABAOS51013012518 10000000 00 LVL TESTA MAKSBJUMS Total 50000000 00 LYL Print Document ID s mus o a Close Help find the payment to be edited enter its ID number in the C
34. f people who may access the database For alternative resource distribution on computer network see also Clause 9 8 Restrict the number of program users to minimum Consider it carefully who should be granted the right to use the program and what is the minimum set of rights the particular user needs If a person works with statements inguiries they can be provided to him her in the appropriate form by a user of the program instead of creating a new username If the latter is still necessary limit the new user s access rights to report reguesting and viewing mode only 4 Recommend users to change their program user passwords from time to time This will minimize the possibility that someone gets to know the password by for example looking over the shoulder and exclude the possibility for unauthorized persons to enter the program as its users 5 Administrator must be completely trustworthy The administrator can access user and database passwords therefore the administrator can technically do anything in the client s database Without the communications session password the administrator is not able to use your bank account however the administrator can read the information contained in the database and make entries in it Although the functions of the administrator comprise so called technical tasks creation of users changing database password they however are relatively little needed operations and usually the administrator i
35. file name and click on Save 3 12 Conversion When drawing up a cross border payment order only one currency payment currency which will be converted to the payment currency in the event the funds in payment currency are insufficient can be indicated If a number of payment currencies are used for the conversion to the payment currency B1 the conversion order has to be prepared in the menu e Conversions and cross border payments are not interrelated Documents Conversions The program is built as follows e at first the conversion order is processed at the bank i e the relevant amount is converted to the payment currency in the account e then the payment order is executed However it cannot be guaranteed that the conversion will be done prior to the payment if both the conversion and payment order are sent simultaneously 3 13 Preparation of conversion orders Conversion is used if e you want to convert a number of other currencies to the payment currency of a cross border payment e you want to convert a certain amount of foreign currency or Latvian lats in the account If you want to converse several different currencies in the account a conversion order separately for each currency has to be prepared Currency conversion order form consists of three blocks a Document data b To the currency c From the currency 26 Programmas Telehansa PanBaltic lietot ja rokasgr mata Browse Edit
36. he key The key is generated using the program provided by the bank or the widely known encrypting program PGP 1 Enter the program using your user name and select the menu Maintenance Digital signature 2 The following window will be displayed Creating digital signature E xj Name Jevg nijs Badajevs ID code fi 23456 12345 Password Re enter password Key creation folder AN NB There is security risk in selecting non removable media for key storage cs 1 47 Programmas Telehansa PanBaltic lietot ja rokasgr mata The program will ask your name surname identity number and the password with which the key will be protected The password of the key must consist of at least 8 symbols and the password has to be entered 2 times Passwords cannot comprise the following details Names and numbers of years months and weekdays Names surnames initials and vehicle identification numbers Names of companies Phone numbers Usernames as well as any other identifiers of information systems Words that can be found in any dictionary 3 Consequently the program will generate your keys displaying the course of its operation on the screen 4 The program will save the keys in the location indicated by you previously in two different files pubring pgp in this file the public part of the key is located and secring pgp secret key The secret key has to be protected sp
37. ifies that the received signatures conform to signature settings for the respective account If no errors are found the payment order is sent to further processing stages If errors have been detected the payment order is returned to the client not paying attention to its content 48 Programmas Telehansa PanBaltic lietot ja rokasgr mata Public key certificate CUSTOMER S PUBLIC KEY CERTIFICATE KEY GENERATION DATE KEY OWNER KEY ID I HEREBY CERTIFY THAT THE ABOVE MENTIONED KEY BELONGS TO ME Name Signature Date Good luck with the work Telehansa Support Centre 371 7024000 49 Programmas Telehansa PanBaltic lietot ja rokasgr mata telehansa hansabanka lv 50
38. l of Telehansa administrator in the installation manual Programmas Telehansa PanBaltic lietot ja rokasgr mata 1 5 Security recommendations The following measures are only recommendations and not all these measures can be always carried out However we would like to stress that the bank program allows accessing your account and a complex of measures and procedures that comprises both the solutions offered by the program and bank and the client s own solutions should be used to increase the security Reduced security due to a technical attack key is cracked or the like is more less possible than a situation when such attack is carried out by someone who has access to the program and or communications session passwords or someone who has been provided such inside information It is no use to crack the safe if the key can be easily accessed 1 Install the program at a physically well guarded location If you have guarded or otherwise protected premises it is recommended to set up the computer with the program and database there 2 Control access to the computer on which the program is stored There are many programs that allow controlling the use of computer by means of various password systems and user rights The more powerful operating systems allow performing it also by system tools If possible always log the use of the computer If you need to provide access to the data on computer network use network tools to restrict the scope o
39. liktavas darbinieki In the masspayments window choose the group the list of which you want to view In this window the list can be edited as well 43 Programmas Telehansa PanBaltic lietot ja rokasgr mata asspayment lists mid hide Group S S LV12HABA123456789012 123456 12345 HABALV22 10000 00 n gam P d jas LY70HABA1 23456789012 123456 12345 HABALV22 10000 00 E Sintija Placina LV70H4B4123456789012 123456 12345 HABALV22 10000 00 xi mamma In the field Group choose the masspayment group you want to view or edit In both windows changes can be made with the following buttons To move between the rows use arrow eyed ED CA To confirm changes click To stop entering data click on the NNN this case the changes already made will not be saved To restore previously entered changes click on the puton Clicking a you can add rows in which new data can be entered If you click on the button the marked row will be deleted 44 Programmas Telehansa PanBaltic lietot ja rokasgr mata 6 CHANGING PASSWORDS OF PROGRAM USERS The administrator of the program Telehansa having installed the program will have registered for each program user his her a username b user password for the opening of the program c password of digital signature only for persons with signatory authority In the menu Maintenance all program users can change the passwords assigned to them
40. n the button a save changes When the masspayment order is saved it can be viewed below the prepared masspayments If you want to save the created list of payees for the preparation of future payments select the button create a group from this list If you want to insert an already prepared list click on the button Import group Select the name of the group the list of which you want import and click on OK 32 Programmas Telehansa PanBaltic lietot ja rokasgr mata 8 21 2 Authorization of masspayments Prior to sending to the bank masspayments have to be authorized The procedure of the authorization is the same as that of payments 3 21 3 Masspayments sent to the bank All masspayments sent to the bank can be viewed by opening the menu Documents Mass payments and clicking on the patton E Sent 3 21 4 Mass payments returned from the bank Incorrect payments are returned as one mass payment Payments are returned if e within 10 days following the payment transaction date the funds or amount of relevant currency in the account has not been sufficient for the execution of the payment order e the account is blocked e in case ofa transfer within the bank the payee s account number and name are inconsistent e some payment order data are missing The mistake will be indicated in the column Bank ref in the respective masspayment row All payments returned from the bank can be viewed by clicking on the button x R
41. nts are shown in black To select individual payments from the list hold down Ctrl and click with the left mouse button on the relevant payments If it is required to authorize the whole list it can be done by clicking Ctrl A Domestic payments lol x PE Pore aan Bark ce Bon Recon eee Vae ie tte ror irera l l l l 01 08 2006 10000000 00 LvL TESTA MAKS JUMS 01 08 2006 10000000 00 LVL TESTA MAKS JUMS When the payments are selected press the button EI put documents in envelope Ctrl U As soon as the button is pressed the program will offer to put the payments in an existing or to create new envelope Select envelope x Existing envelopes ID Delivery date Now of documents If you want to put the payments in a new envelope tick the option Create new envelope and press OK if you want to put the payments in an existing envelope select the relevant envelope and press OK The program selects automatically the last previously selected envelope Select envelope x Existing envelopes jo Delivemdate Na ofdocuments D 12 01 08 2006 1 F Create new envelope 19 Programmas Telehansa PanBaltic lietot ja rokasgr mata After clicking on OK the payments will disappear from the preparation window and show in the main menu envelope under the name of the relevant payment type JR Telehansa PanBaltic TH0004750 TEST
42. olumn Document ID and click on Delete The payment selected by you will be automatically deleted from the envelope and shown in the relevant preparation window domestic cross border etc If you want to edit the whole envelope select the envelope and click DI Cancel envelope Ctrl B all payments contained in the envelope will be automatically moved to the relevant preparation window To edit payment orders select the payment from the window and double click on it or press the button View The payment form with the previously entered data will be shown Make the reguired changes then save and authorize the document 23 Programmas Telehansa PanBaltic lietot ja rokasgr mata 3 5 Removing of payment orders Only prepared payment orders can be deleted You can delete either one payment or a group of payments To remove a payment order press Delete entry If the guestion of the program Do you want to delete the selected documents is answered with Yes the relevant payment s will be removed 3 6 Payment orders sent to the bank All payments sent to the bank can be viewed by pressing the icon Sent Payments that are sent to the bank are displayed in blue colour NB You may not delete or edit the payments sent to the bank 3 7 Payments returned by the bank The bank will return the payment order if e within 10 days following the posting date the funds or amount of relevant currency in the account has not
43. portant Here you can read about Telehansa security measures and recommendations to program users Telehansa security measures could be relatively divided in three parts 1 ensuring system security at the client 2 security of data communications 8 security measures at the bank 1 1 Provision of system security at the client Protection of database The program stores all data to be sent to and received from the bank in its local database This database is protected with a password which is generated upon installation of the program The system database administrator has access to the database in order to ensure its maintenance System of user rights To differentiate the program use a user rights system has been created This system allows controlling usage of the program at the firm and granting different rights to different employees The creation of a system of users is an internal responsibility of the firm and the bank has no information about and does not assume any liability for it As highest in the ranking by importance of the users is the system administrator It is one user with a fixed user name SYSDBA and his her tasks are separated from the tasks of ordinary users The administrator maintains the program adds new users assigns or changes the rights of existing users The administrator can also change the passwords of users The administrator may access all data of the program The administrator has to create
44. preparing a payment just click on the button in the field Name and choose the relevant payee from the list displayed on the screen When you choose the command Correspondents in the menu Options a window will be opened in which are displayed permanent domestic clients if you choose the command Foreign correspondents permanent foreign clients Both windows have egual functionality 38 Programmas Telehansa PanBaltic lietot ja rokasgr mata oxi ggagog aasaga Fine Browse Edit Name Jarcelor International Baltics OU Beneficiary bank Correspondent bank Intermediary bank Bank name HANSABANK Bank code Account Currenc HABAEEX EE222200221 024837960 EUR v Address Peterburis 11415Tallin Details Grupp EE EKON SA R 2 Comment Countr Reg no JESTONIA v Jee 00899467 Balance code 111 Exports imports of goods v fi 11 w If you click on Search a list of payees will be opened If you click on the button View or double click on a row the data of the selected payee will be displayed These fields are filled in the same way as the data fields of domestic or foreign beneficiaries To make changes use the following buttons To move between the rows use arrow gana keys You can modify a marked row designation and name by changing the entered parameters To confirm changes click oni To stop entering data click on the icon In this case the changes
45. public key of this person can decipher the data and by doing this it can make sure that the authorizing person is the actual holder of the relevant key Since the bank has only the public key the bank cannot create an identical signature it can only check the authenticity of the signature In the Telehansa program the secret key of the payment authorizing person is stored on a floppy disk or hard disk Each authorizing person will have his her own personal password that cannot be used by other persons When authorizing payments the digital signature is generated for each document payment message separately and later processing it at the bank the latter identifies the authorizing person and checks his her rights to sign the relevant payments What should be done a The account holder who wants the digital signatures to be checked has to conclude an agreement with the bank on the use Telehansa stating the wish and making it mandatory for the bank to use the relevant method for the identification of the authenticity of payments b Thereafter any person with signatory authority for the relevant account who wants to use Telehansa has to generate his her own key and register it with the bank The key has to be generated with the help of the program provided by the bank Since the methods used are compatible with the widely used encryption program PGP clients who have the PGP program can generate the key using it as well How to generate t
46. ration number or identity number of the payee Payee s country of registration Payment payment data Destination and description of the payment Amount to be transferred Currency Payment currency Payment balance code When you have entered the data save them by clicking the button a Save changes When the payment order is saved it will be displayed below prepared payments 16 Programmas Telehansa PanBaltic lietot ja rokasgr mata 8 1 2 Foreign payment orders Select in the menu Documents the command Foreign payments or click on the N LOI If you click on the icon Insert list a blank payment order window with all fields in white colour will appear on the screen Document data Account Doc no Doc date Posting date Lv62HABA0551013012518 v fio 17 05 2006 v v Type Charges Bank info Standard v Beneficiary v m Beneficiary Name Tastas Uznemumus KE Address atetties pl 34 Kaunas Countr Reg No LITHUANIA v 4000000000 Beneficiary bank Correspondent bank Intermediary bank Bank name HANSABANKAS ja Bank code Account JHABALT22 r49730001 0088269271 Payment Details Testas maksajumos a Amount Currenc Debit currency 10 00 EUR v Lv v Balance code 111 E xports imports of goods w 111 v The payment order window consists of three blocks a Document data b Beneficiary c Payment The following fields are mandatory in
47. re Rejected mm Red x Sample Archived mum Tea Sample In a queue mum Fuchsia x Sample Connection You can choose the type of connection with the bank by clicking on the button Connection A window in which you can view and change settings will be opened Configuration LY s x Import Export Document Status colors Connection Printing rTelehansa connection Server wbank hbl lv Port fi 931 Dialup Name Telehansa T New User ftelehansa Edit Password RE Print To set the printer to be used for printing of documents click on the button Print 42 Programmas Telehansa PanBaltic lietot ja rokasgr mata A window in which you can view and change the selected printer as well as indicate whether to display document printouts on the screen prior to printing will be opened Configuration LY 3 xj Import Export Document Status colors Connection Printing m Printout settings Printer HF LaserJet 4 IV Use print preview Masspayment groups and lists When you choose the command Masspayment groups or Masspayment lists in the menu Options the relevant masspayment groups or lists window will be opened In the masspayment groups window you can view the existing masspayment groups add new groups or remove existing groups rtasspayment groups oxi gaan C3 E333 lt n Group name D Administracija No
48. repayments traveling allowances Only domestic payments can be paid as masspayments The procedure of masspayments e preparation of masspayments e authorization of masspayments e sending of masspayments to the bank for processing e masspayments processed at the bank are returned to the sender as one masspayment Also incorrect masspayments are returned to the client as one mass payment Incorrect mass payments can be sent to editing and then corrected authorized and sent to the bank for processing 3 21 1 Preparation of masspayments In the menu Documents select the command asspayments Click on the icon Insert entry an empty mass payment order window will be displayed on the screen KTS N E jol x JAD aasaaalf se mw a vit te x v z Browse Edit r Document data Status Account Doc no Doc date Posting date Created b Lv70HaBa0ss1001171487 fs 07 08 2006 W o_o or B signature Payment data Currene Details No of rows B signature jive v Sallary for 08 2006 2 Total amount Status ha 110000 00 Prepared Bank reference Beneficiaries agaaga o Doere Name Sunane fow 3 16 Jevgenijs Badajevs 123456 12345 10000 00 Lv70H4BAOS51 00171487 417 Jevg nijs Badajevs 123456 12345 ILV70HABA055100171487 This form consists of three parts a Document data b Payment data c Payees Document data Number of the a
49. s View messages received from the bank If a menu is inactive you do not have the right to use the respective menu The relevant right can be assigned by the administrator SYSDBA 2 2 Icons Domestic payments Foreign payments Conversions Messages Masspayments Open Session Sign envelope Ctrl S ssaosoagn Remove signature from envelope Ctrl Alt S Programmas Telehansa PanBaltic lietot ja rokasgr mata IN Break envelope Ctrl B EI Show envelope contents Ctrl E 5 Refresh KI Prior row E First Row o Next Row P Last Row Insert Row E Delete Row s and E Post edits E and R Cancel edits Refresh all records Prepared Rejected Sent Archived Create new record from selected document Ctrl D Import documents Ctrl I Export documents Ctrl E Group documents into envelope Ctrl U Group documents into envelope and sign it Ctrl S and Print documents Ctrl P jed ed C ia F 5 2 2 5 15 10 Programmas Telehansa PanBaltic lietot ja rokasgr mata Print document list Ctrl L Show statistics Filter documents Ctrl F Remove filter Leave only account or period guery Ctrl D Validate documents Ctrl K Convert accounts to IBAN is lt sa ki E View help Create new group from this list Import beneficiaries list Import group ar Calculate VAT 2 3 Windows
50. s one of the firm s persons with signatory authority 6 Remove old users from the system If a person does not need to use the program anymore or for a certain period of time delete this user or limit his her user rights to zero 7 Keep the PIN code of code calculator and digital signature in secret The bank identifies you as a client on the basis of the communications session password password from code calculator and digital signature Keep the code calculator PIN code of code calculator and digital signature in a safe or any other safe place and take them out only when you establish a communication session Do not keep the PIN code of code calculator at the same place as the code calculator Passwords may not contain the following details Names and numbers of years months and weekdays Names surnames initials and vehicle identification numbers Names of companies Programmas Telehansa PanBaltic lietot ja rokasgr mata Phone numbers Usernames as well as any other identifiers of information systems Words that can be found in any dictionary 8 In case of suspicion that the PIN code from code calculator has become available to an unauthorized person it is mandatory to change the PIN code When using the code calculator it is recommended to change the PIN code periodically 9 If you need to have many people to be able to use the program consider whether they all should work with the same data If communic
51. sword displayed on the screen by the code calculator If you want to terminate the previous inguiries tick off the field Cancel previous inguiries 35 Programmas Telehansa PanBaltic lietot ja rokasgr mata JR Communication log 101 x Connecting to bank User ID is incorrect Lonnection closed When the password is entered the communications session window will be displayed It is not mandatory to send data to establish a communication session If you perform an empty communication session entering only your password you will receive replies from the bank An empty session is established if for example the connection had been lost and all replies to inguiries from the bank had not been received If you establish an empty session you will receive the replies to previously submitted inquiries Very important or current information from the bank will be inserted in the text row before the sentence Connection process completed Data exchange with the bank Orders inguiries are sent to the bank Sending envelopes to the bank When a connection is established with the bank the status of envelopes will change to sent and the payment will be shown as follows in the main window Domestic payments 26 07 20 3 Badajevs Domestic papments 30 07 20 7 Badajevs When you connect next time you will receive the answer whether the payments have been accepted are being processed or have been e
52. this form Document data Account Account number In this field you can select the account from which the payment will be made Document No Document number It can be allowed for the program to determine the document number and the payment type automatically Document date Date of preparation of the document The current date is automatically entered in this field If necessary it can be modified manually by clicking on the adjacent sguares The information contained in this field is not sent to the bank Posting date The date on which the operation is performed in the bank If this field is not filled in the bank will enter the current date in this field Type Type of payment order In this field you can choose the type of payment as Economical Standard or Express depending on the urgency of the payment 17 Programmas Telehansa PanBaltic lietot ja rokasgr mata Indicate which party will pay for the services of intermediary bank and beneficiary bank Info to bank Additional instructions to Hansabank e g that a fax copy is needed Beneficiary beneficiary data Name Name of company person who will receive the payment order To enter the payee s data also the button at the bottom of the field Name can be used The list of permanent beneficiaries prepared by you previously will be displayed on the screen nn af H PI Find Browse Edit Name Fcc Comment gt Arcelor International B
53. ts Send Options Maintenance Help File Open archive Opens program data archive Change contract Changes program contract Change user Changes program user Language Languages available to user Exit Exiting program Documents Domestic payments Preparation and authorization of domestic payment orders payments within Hansabank and LVL payments to Latvian banks processing of sent returned and archived domestic payments Foreign payments Preparation and authorizing of cross border payment orders payments outside Hansabank and LVL payments outside Latvia processing of sent returned and archived cross border payments Conversions Preparation and authorization of currency conversion orders within one account processing of sent returned and archived conversions Messages Preparation and authorization of messages to be sent to the bank Masspayments Preparation and authorization of masspayment salary orders processing of sent returned and archived masspayments Budget payments Archive of the tax payments made until 01 01 2005 Reports Text files Viewing and printing of text files received from bank Bank reports Viewing of bank reports Balances Viewing and printing of account balances View archive Viewing and printing of transactions in account in the previous period Overview today Overview and printing of transactions in the account in the current day Latest AS Hansabank Currency exchange rates set
54. urrencies and at what rate have been converted The conversion order sent to the bank will be displayed on the screen In the columns Actual amount and Rates you can see how much and what currencies and at what rate have been used for the conversion 3 18 Messages to the bank The program can be used for sending messages to the bank Messages must always have an addressee The text of message can be drawn up by the sender or a previously created text file can be sent Messages in free form can be drawn up in the menu 7 V When you click on Search the list of messages will be opened To draw up a new message click on the icon Insert entry The following window will be opened on the screen 28 Programmas Telehansa PanBaltic lietot ja rokasgr mata r Document data Account Doc no Doc date ve2HaBa0ssi 013012518 v soso 07 08 2006 v L Message The message window consists of two parts Document data Doc No Document No The program can automatically assign a document number Doc date The date of drawing up the document The current date is automatically entered in this field it can be changed if necessary Is not sent to the bank Message Text file The message can be sent as a text file or a previously prepared file can be attached The message can be entered in an empty field Select the relevant form and click on Fill 29 Programmas Telehansa PanBaltic lietot ja
55. ve to the relevant payment and press the icon Print documents By pressing the icon 4 you can print out the list of all selected documents 3 10 Import of payment order data Payment order data can be loaded to the database of the system also from a text file prepared by accounting program The data transferred from the text file must be of a particular format The data are imported in the menu Documents Domestic payments or Foreign payments By pressing on the icon Import Documents Ctri l the following window will be displayed on the screen JR Payments import ja lol xj Imported data Domestic payments Foreign payments File Count Amount Count Amount Status importa maksajumi 3 30000000 0 0 OK rErors File Bow Emar S I J te The program will automatically import the text files contained in the data catalogue to be imported how to indicate the data catalogue to be imported see Administration of Program Parameters 3 11 Export of payment orders Telehansa payment orders can be also exported for example for using them in accounting programs By pressing the button Export Documents the following window will be displayed 25 Programmas Telehansa PanBaltic lietot ja rokasgr mata Save As oax Savein O pot se VK File name importa maksajumi Save as type Any file v Cancel Select the folder in which you want to save the file enter the
56. xecuted and then the envelopes will disappear from the main menu The following is received from the bank payment and conversion orders processed by the bank together with the internal bank reference number Processed payment orders are sent to the archive rejected payment orders and the reasons of rejection replies to the submitted and or previous inquiries When the session is ending the sentence Connection process completed will appear on the screen To view inguiries use the menu Reports Processing of inguiries at the bank When the session is ended replies to the inguiries are prepared and payment orders processed at the bank the required amount of currency currencies is converted in the account the respective payment order amount is debited from the account a reference number is assigned to each payment order the servicing fee is calculated the processed payment order is submitted to the beneficiary 36 Programmas Telehansa PanBaltic lietot ja rokasgr mata If during the communications session the connection has been lost or any other error has occurred an error message will be displayed on the screen To receive detailed information and solve the problem contact the staff of Telehansa subdivision For each communications session a session report will be created In this report the course of the session is recorded In each account the report of the last session will be saved
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