FastPOS USER MANUAL - Steve Karas and Associates
Contents
1. a Semererat 500 Get Food vs Liquer Totals Munriberodtas Tote Esso oid Ma as Bierzemy Applied Diner Gesta Estender Comp Lil na 261 45 The Sales Report is used to shows exactly how much was collected in cash credit cards discounts etc You have the ability to show your sales from any date or time period You can go directly to your Items Sold report from this screen and to view your Servers Receipts or Food vs Liquor Totals see below pe Paid Take ui Cedi ni E Qui 3 ne gt sh Lune inm Mm Ein la Dine l ashi Sank of Printout Done Ali Receipts with Servet Total From 09 25 2006 Thru 04 06 2005 At 1200 am Ti 1153 pm a IO MALG 425 39192 Take Dut red 02 24 PM 2 GAVAGE a paa Tetta o 02 PM Tota 450 11 Cedi Caide 31 92 Exporta File When you click on the Show Receipts by Server button you are taken to this screen which shows you all of the activity done by all servers for that time period It also lists how the tab was tendered 11 This negicat bs fer ARES a TEM am the DARAUS et T159 fam The Food vs Liquor button shows how much of Show hedr dua Sees Siete each item was sold It will rr also show individual es servers totals as well as voids discounts and taxes As with all reports you have the option to print this as well Soto A UH E 0 press a ERE OO 00E fa 200 Es pren ii Te Sho cen by Hees Sun Mon Tie Wed Tra F E ase MES r eer ment2. Coupon Expires EUA Da Mat Aces pt Ater PEA Coupon Mex Vole ME Coupon Type EN AMES pl o Pacon ot EM Amount O Coupon image Firo im roid cos RR case Coupon Humbar PE ee on Disciamier LEA Te meee mls ay Ooh one compon pervisi Coupon hee no cach walkie and mew oniy be used at thas Save Update Dcation The Ad Campaign capabilities are many It allows you to keep track of past present and future ads It also has the ability to use many different Media Companies and different coupon types with separate images You can also assign coupon numbers complete with bar codes for easy tracking In the Disclaimer Box you can print your company policies Eam i Delete Ack New Erre Pal ear Company Eases Addressa DT STATE STREET ity St Zip PRA 120 EE E A i Soles Rep Mit ala into Phona BnZ 111 723723 EE giz 114545 Total Sales Generated FR GBR Far Mikani ES o er Terms tO AS MET Total Free DRT E Total Cost TT proni Loss ESTE Emai SW scene ee WebSite ERR er eer Motes Sales cem The Ad Campaign Report tracks the sales generated The Media screen enables you to list the different from your ads or coupons companies you advertise with 17 CHAPTER FOUR Tables Servers amp Reports Let s start out this chapter by learning about your restaurants tables so it will be easy to understand how t
3. i Saturday Sunday Done Start When you start the program you will see He loon mes to our desktop clock 15 The Password button Password Card E Asst Manager Name Expires takes you to your 09514871 1 Michele Karas ioms12015 Assistant Manager s 09524872 2 Not Assigned ZE TROIS paleo Waele 8 lossa4e7a Ja Not Assigned AA assign them each their oss44874 Ta Not Assigned 2812015 ONN Password to GEE TO MM o correspond with a logses276 e Not Assigned Poria Employee Card You z can change any of CHCE FA ones EE these fields at any 09584878 Ta Not Assigned 125212016 time However if you are using cards we EEE suggest not changing Done the password When you open the Password screen you can also Access History for each Manager Simply hit the Access History button and you can view the Access Log below This report shows the day date time ID number and Manager s Name the function he she performed and at which station Also which server was cashed out and for how much As with most report screens in Fast POS you can print this report as well l This button is a short cut to the Configuration Configuration Screen See Chapter Two Table Map Editor Both of these subjects will be discussed in Chapter Four Server Reports 16 select Campaign FI E ack PO Fia Brora Eazi Medie Compary Arora Republic Campaign Stan Date ERRA Camperas End Dale CREMA
4. 40 43 i CHARGE Jh 77 446 77 PAYMENT As with all the screens throughout FastPOS the Monthly Statement is very user friendly You can print selected invoices or your entire House Account database You can see that the payment that was entered above is now reflected on the next month s Monthly Statement You can also change the Statement Date Pay by Date and Transactions Since date at any time Simply use the dropdown lists provided 44 Lasi Onder ein WEDY H TOP HALF H Add Bacon Add Chopped Garli Add 53205506 7 BOTTOM HALF dd Tomeatas Add Pepperoni Add Onions Print Directions The Customer Account screens are perfect for the returning customer along with your VIP guests The information stored besides name address phone etc is invaluable It saves time by eliminating repetition for everyone involved You can type in Directions type in Special Instructions view their Last Order and view the map to their home for deliveries Congratulations on your purchase of the finest POS software on the market Steve Karas amp Associates thank you for the trust you have put into us and are confidant that our FastPOS will exceed your expectations Our software is not only user friendly but tts capabilities are endless Thank you 45 46
5. Fri ro da z 3 E 7 ES 9 30 Ti 12 13 14 15 716 17 Ta 19 2 21 22 233 do 2 2 23 24 SO 31 z F t E E 2005 MISA Sun fon Tie ed Tha Fir Gal 7 23 dd Ss gt 4 5 6 To 410 42 13 44 45 1B W oi 156 2 2 2 23 QA 25 2b 27 22 23 30 EST E RCE SS o Today 448 2005 12 00 am ES 11 58 pmi 19 From the Server Cash In screen click on Show All Tables to see the activity of each one below From this screen you can also click on Transfer Tables view the Table History View or Delete Checks Table 24 All Open Tables All Servers io a Sd ere PM 4 5 2005 1000 ine Ir 24 5 Yee Soba Che 335 4 Chicken wrap alkhi TAr 00 E 01 52 E5 6d 139 56 e suretojon cof program ds free Total for this Tab 55 SH Table 24 was Last Saved on Friday 04 08 05 at exactly 03 18 PM The Table History shows the activity of thai table for a full month Including date time ol eters oa server total and how the tab was paid ASES 20 CHAPTER FIVE Fast POS Manager Edit Menu About Clocked IN Server s Tables Sales Report Unlock Tables Rems Sold Delivery Driver Cash In Report PROGRAM INI 9 Voids Discounts Calculator Today s Tenders End Program To get to the FastPOS Manager screen go to the Start Up screen click on Start Server Station and then click on MGR Your password is required to access this screen
6. Most of these buttons are short cut buttons to the Inventory Manager Screen EDIT MENU will be discussed in Chapter 9 CLOCKED IN refers to our TIME CLOCK Software SALES REPORT is a shortcut button rather than going to Inventory Manager see chapter 3 page 11 ITEMS SOLD is also a shortcut button see chapter 3 page 11 CASH PAY OUT keeps track of any Pay Outs made by your employees Lies this screen bo pessoa E Tash Paot froy mar cath ereer Cash Pay Out White amount be Recotded as a Cash Peor rai Cancel Report PROGRAM INI is a shortcut button to take you to the Edit Config Screen ABOUT tells you the version of FastPOS you are using along with the License Agreement 21 SERVERS TABLES is discussed in Chapter 4 page 19 amp 20 UNLOCK TABLES as a security feature a server may get locked out of their table this allows the manager to unlock the table A table is locked when it is being displayed at a POS terminal DELIVERY DRIVER will be explained in Chapter 6 CASH IN REPORT is shown in Chapter 4 page 19 VOIDS DISCOUNTS can be seen in Chapter 3 page 14 TODAY S TENDERS is used by Tech Support to locate Server input errors WHAT S WHAT shows you the activity of the day s business ET r aae r lim i i a Fa mt E i k Ty F ACORTAR Ab Who s Hors Eimpio e Be ior eck it Time MiS hr Ch 73 02 it HEAGAN Morgan 2750 2028 CARLENE Hunter 985 60 Total Holding UNSECURE SECURE WINDOWS wh
7. minimized in order to keep italian REA R J a Fal Free Italian Print on kit CALAS allable 3 track of your stock ee Pnt on Ba Bas Spec Wing iy Department raabe n Avaliabh Category Ketchup eae Mustard Use Modifier Wien ise Lettuce le 40 Fast Buttons These Buttons add fens Se sone fis es they ica alo Button Tite Ca nie Erini on Farcunpt sm es nnn i Price Happy Hour Price Product Seheo Product From List CLEAR DATAS Erint om RS ER m FReverage Prni r Print om Kitchen eae m Printer Depanment Frenne regen Category it Use Mizin For ALL Fast Buttons are supplied for your most popular items In this example there are 3 coffees and 2 teas You also want to designate which of the 4 menus to use when entering your Fast Button items There is also an Inventory Matrix for these products Simply double click a blank line and your Inventory list pops up for you to choose from Hit the Save button before leaving the screen items EP da ee a RCE oa pis i op Cried Balada Chien Salad ea 7 T eat LO ai Pieza Chk SoledPlosa Chk Selec 426 4H T FposbMan Pieza Chk SoladPleza Chk aedade GO ES T Foogklan Taco Sead Chk Taco Salad Che Mod ASE 595 T Button deat Button dal Button dal Button dal Button dead FposMain Taco Seed Ess Taco Salad Bes od ahs 5395 Fpickian TormdS ad ar Tora Saad enbtoctt A 2 75 kesel
8. Ibare wau vast defebec Go to the screen thal will Done allow me to print this dala 39 CHAPTER TEN Entering Food Menu Items and Modifiers Button Title Print ion Receipt Print on Kit Order Price Happy Hour Price Button Humber Long Description Wisible Cheese Burger Taxable a Chek Frermigien Chr Tender Bek Print on EM Chit Tostadas Print on Bar Fash and hips Par ages ee ea French Dip Department Greek Cayhe Gried Cheese Gril Ham n Cheese F tamburger Hot Bog Hol PaaS oF Sel Done Category Food Menu Items makes it easy to maintain your menus This is where you can add new items and delete or make changes to menu items Click on Button Title delete whatever may be there and type in your new item Use your Tab button to go to the next fields and they are automatically filled in for you Notice at the bottom of the screen there are four Menu choices And at the top of the screen you can change the Category Title Just make sure you always hit the Save buttons perce The Modifier Buttons work Printon Recaipt as the same way You have 29 Print on Kit Order 1 E Modifier Pages that hold 30 Choro MR O di Modifiers each Just click Extra Charge ET bation llames _ RES ash More Modifiers at the bottom Ton sland Long Description F of the screen You also have Eno o o the Inventory Matrix which is Greek VE i ue ma i Honey Mustard tio PE
9. Reset set A era Lunch Len Modifier Data Files a Ro Mo 44 Moditiers mod d 1 ibakan kan Mod Fat Free disian FatFree laiar Madi hem E a Reset Reset All Fix Missing modid dal Moda deal madi da k 7 modi dm nn T dad Caesar epa Cossar hiad q Mode da T Mod T Mod3 dat E Ley Maia Hoe Hou Had T T T T T Fat Freeltalian Done The Food File Maintenance is a quick and easy way to erase your Buttons or Modifiers Simply highlight which one you want to erase and click on Reset All Or if you only want to erase select buttons highlight the item and click Reset 41 Food Button Layout From your Inventory Manager z a ea EFE screen click on Food Button Button Number i Label EEEF mn rr ae Layout This is where you can Visible T or F E nc el e change the layout of your Menu note Each KUS TERMINAL _Latenite r eee ltems and Modifiers You have the Breaktast mii ability to swap Menu Categories pt PC by clicking on the category and using the swap button To change Menu Items click on a Menu Category then Show Menu This will take you to the screen shown below You can also access this screen from the FastPOS Manager screen by clicking on Edit Menu Number U61 E In this screen you can swap Menu Buton Tite EEE dentadas MU chy Salad SOE S ltems Simply click on each item and Rey
10. Total Inventory Value You can customize the report when printing by selecting what information to include on the report You also have the ability to double click any item and it will take you directly to the Inventory Items screen for that particular item Suppliers Products Show All El E Bis F Tew MFG Show All E E m1 R Food sian Rect Sade iquor fies Serre PP De Al Mustard Pokchmans gt 65 Galon 1476 The Receive Report shows every item received from any date period It shows the date received quantity cost and supplier You can also custom print from date periods and suppliers E April 2005 aut Mor Tue Wad Thu Fil Gas Bs MA E E mo le 15 1 iF 16 18 A Foge 23 dad 226 Er 6 29 4D ai odas 4 PAIO Suppliers Report Dates Show All From 46 fd To 416 2005 HPE Code Huard LISTED AFF IVF MAL UF 59 84 Unir ested TIRA Galo Syne a Sada Symp AON Duna Eu Keichup 10 04 0105 10 Can beta HO 04 01705 PO Ca 10 id 3 E From ER reat ESA S247 04 Hon Tsicabis 0 02 I cash SESE Cest Cards s14188 A Checks 4 House cho JET ery Token E CCC Distros no ati OIDs q Seis le Discaunis Ipsos pos Fhonsih M Employes 0 a Toa Te a J Bar arh MET A E ni bone d Sel SS c o EST ED Ear Tot MMC i Show Receipts by Server ons M gt Vendor
11. hilt GD Dre ji Fie Lite Dran Hacks Grait pe House Reg metal ba kag Overy On Hani E EE Value of Quanity On Hand Receive ttemns Ga ngqromas AO iis eee Code or Select dani Hem drom the Feu Light eel Miller Lite Orar 1515254 Millar Lite Draft Saleen O When you receive new Inventory you simply hit the Receive Items button Beck amp Onan Jos House Faq Arrate Lite Ker Et Bache fear Measurment Per 410 Can Heineken kea Recelved Fro sssco Bl In this screen you enter the Quantity Received and everything is done for Sub Amil hallan Beal EEE E NE ee Ke nbc hua 210 E i if Since 125058 1207 Bole 2 Boda Syrup Dz Cup buss seared IW El a Ee E Pami J Ju A NE E A OR A Pa AAA oe TP Oninns Cost Per Ounce O 0222 Taraki Sauce ia trend ovonty on nona PRETO RR Woalue of Quoanite Om Hand ma 6 64 Recorder Level Gc 10 Con fonter Query E ETI Foca BD Main Suppler EFE erat Supple eee O Ti ae E E E Ricco you automatically You now know exactly how much of this product you have on hand and the cost of the inventory Everything you have entered into your Inventory Items will be transferred to your Inventory Report The report will list the item manufacturer assigned item UPC code how much on hand total value and total cost along with re order information You will also see your
12. i then click on OK As usual always Save changes before clicking on Done Wisible hore EO Taf You can also assign your Modifier Pages in this screen And you have the Use Maditirs Happy Hour Price PF since RRs ability to let certain buttons be Visible Ferate Ta Fl E Printthis hom on beverage Printer IS FF Pinto kichen Pr map hara the order ol the buttons by sepia A r da late doc and o OP Swap Bulton ERE ii Lares or Cancel Cargos Main Course Save Change Going back to the original Menu at the top of the page if you want to change the appearance of your Modifier List click on any Modifier You will then be sent to this screen You can now swap Modifiers locations You can access any Modifier page by clicking on the Modifier number in the yellow box SE SS ay e aC Cheka button than eink which O Sap Button EPT M ilorioo OK Games ml Edit items s E CHAPTER ELEVEN House Accounts and Customers Enip House Accounts Manager There are three ways to access Customers the House Accounts Manger CEC gt Server Tender FastPOS Manager and Back Office Payment Manager Print Invoice ETR RR In your Manager Password O po ES Protected screens you can o pe view the customers information and transactions Double click on any transaction in order to edit it You also have E E Aa the ability to correct any STATE A transactio
13. server numbers to start a new order 27 CHAPTER SEVEN Deliveries and Phone Orders a Hi i NE Er Tig uty VIP nm Phone Order na Open Tickets Open a NEW Detrery fiket Enter Customers Phone Humber Melao Drier gg ais ejrjajojo Delivery Status From the Start Up Menu clicking on Delivery will take you to this screen The customers phone number is all you need to begin placing your order Enter any S pecial Instructions IFP Number Fhone Hunber Marne Address z E i Es E Ni Emar Address Delne E City hoasnix Pan Pizza TE pem 7 mere H TOF RALF State AA polio TNT Add Bacon Sheard Dates Osean supe A ardor Add Chopped ant a ae A Add Sus age credit Lira a Balance PE Mi Credit H BOTTOM HALF F Directions ae Add Tomadas Add Pepperoni Add Orions Erro See Special 0 instruction E q 1 B Same Order ae 7 Gel Print a OK Cancel Directions Dir ions E View Map If they are a repeat delivery customer you will have their name address directions to their home and previous food order This information is all saved in your Customer Database If this is a new customer it takes but a minute to type in the information needed to make the delivery Once you are satisfied with the delivery information when you hit OK you can now place their order 28 Placing your order has never been easier Delivery orders are placed in the same way tha
14. using an external USB Hard Drive Map Network Drive This will bring up the windows interface to map a drive letter to your file server Windows Toolbox The Toolbox feature allows you to check and or change settings to your system without having to close Fast POS and access your Windows Control Panel It also provides you with information on your Disc and Memory Space Store Map Info Not used by Windows XP in older version of Windows you would need to re map the server s drive when used this would automatically map the drive Drive Info Displays the Drives and Types of Drives of your system whether they are Hard drives Network Drives CDRom or Floppy On Screen Keyboard When using a touchscreen most users do not have a keyboard attached to their system this is a quick solution for typing in data CHAPTER TWO Edit Config File We like to call this area the control center It allows you to change the appearance of your screens enter your business information change passwords add or remove buttons and so much more Don t worry about hitting the wrong button as you move around this screen getting familiar You can always change things back and nothing will register until you hit the DONE button Aba Lul 9 Suba Lul Haii meanma Cbs hake 24 orcas 42 EE uba Cul uba Cul As SELENE O AE VO O letto Drapia Egar PWN HGockTals Discount No Ap
15. 2 Wings 14 26 98 PM 4 11 2005 2 Dina in 19 Guests 10 T2ME Hallan Boot DE FrenchFnes 4200 1 Grilled Chicken 2 Wire 11 50 BER Beet 2 lolian Beef 47 1 filled Chicken 1575 End Order 1 ARO Beef 35 75 1 Bernadus Biret 4 ch 32 00 abbott 16750 gt View Recsiple Fem Sales Tax 45 47 eres Total cre ay A ee Cash Tender 25 00 Alano Charge Card 430 00 E WECOH 1797 Toi Tender rear Change 72 97 prever our vi de sf Pririt i Print _ Printer Info pan ama RAIO Chock Gift HELENE Card 25 When you tender a check you automatically are taken to the TENDER screen The order total is shown and you choose how it is paid cash credit card etc If you choose Cash you enter the amount collected and TENDER will tell you how much change is due If you choose Credit Card the balance will zero out ay dra le redit oye oo Splitting a check has never been easier Simply fill in the amount for each payment type Split Tender does all the work for you 26 The Drive Thru shows how many orders are pending Simply click on New Order to go directly to the ordering screen or hit on an order number to go to the Tender screen The fresh fish today is Swordfish Soup is Clam Chowder We are out of Prime Rib E gt cas y 4 E 7 The Chef can post messages to the staff which will appear when the Server enters their
16. STEVE KARAS amp ASSOCIATES Fast POS Software USERS MANUEL FAST POS SOFTWARE USERS MANUEL Steve Karas amp Associates 3341 E Turquoise Phoenix AZ 85028 Phone 602 494 9090 Fax 602 494 9134 Table of Contents CHAPTER ONE Getting Started In this chapter we ll get familiar with the STARTUP MENU as it applies to working your back office This is where your Servers Hostess and Busboys enter their workplaces but we will cover those in subsequent chapters You ll also learn about Edit Config File in Chapter Two and Back Office Manager in Chapter Three For now let s learn how and what the Manager needs to do to get started Athens Cafe Startup Men Order Supplies Map Network Drive Kitchen Monitor Windows Toolbox Pole Display Store Map Info Start Live Manager Drive Info Auto Backup On Screen Keyboard On the Startup Menu there are certain areas that are password protected START LIVE MANAGER EDIT CONFIG FILE BACK OFFICE MANAGER WINDOWS TOOLBOX STORE MAP INFO Any of the above buttons will take you directly to the MANAGER PASSWORD REQUIRED screen Types ara Preece ir pe pret qa You simply type in your password and hit verify You have the ability to change your PASSWORD at any time by going to the EDIT CONFIG FILE Your PASSWORD can be numeric or up to 15 letters You can have the letters displayed in alphabetical order or in the order as they appear on yo
17. Settings simply use the Dropdowns and choose the start and end times for the special pricing You have the ability to have three different time triggers per day The pricing will reflect on your receipts without any extra steps The Bar POS Buttons allow you to make changes to the appearance of the screen by swapping buttons with each other This can be done with all beverage items Click on Bottle Draft Glass etc to pull up the menu and make changes This is especially convenient for your liquor items so that you can list your best sellers at the beginning if so desired en cristas cere 2 J cu MORE Hou may change the ender of the butions hy tmaping trem Cick a button tien click which one to swap it maith File to Use Fil List From f aa ile The Bar File Maintenance is an E Res Dit easy way to clean up your bar sepa Laava blank for no pres charga menu items It allows you to elit rag Empty the Data File Remove E Peallen Duplicate Items Sort Items Ba Modder Leave Herk lor no cremos Are haier Jarabe 177 TES ARAL E Alphabetically You can also change all prices to one set price change Departments and make the items taxable There is a print feature for this Record Count Record Count Write Data data as well g 8 i Dela File Hame CP as data bee ell dal Inya ntory File Name fF PU side isai Record touni Highlight any
18. creen EME Hones end Aeneis Tech upar ile asa ana ala SDS sets AUDE TOA aan IA PEr Tee MIDHELES EN P Driver Pour Cagrrent Status Update Status On Break Customer Lookup The Map Interface makes it easy to find the customers location and can be printed to take along with the order You will need an internet connection or Microsoft Map IT installed on your system Delivery Directions lhes Cafe E Sewe Aoscoski 2300 E Haier E Le 73 Man Pheer do MSI Fiesta Ac GIGS 12354557 Me dest POS Sobre mo Bie road directions have been saved 31 Perding Delfegries Closed Banked Tickets Eo Ts Se a Emas E AA soe 7 e 3E Fo More Drivers gt Cash In Report tel due prior to cope SEAL From the FastPOS Manager Screen the Manager can cash out the Driver s bank You can also use this short cut button to go the the Cash In Report Chapter 4 page 19 And then Print your report mp Open Tickets 4949000 Tuesday 4 12 2006 12 27 24 PM The Phone In Order Screen is as easy as the Delivery Screen to use You can enter the customer s phone number to add to your Customer Database Enter the order items and Go To Tab to Tender 32 CHAPTER EIGHT Hostess Station amp Busboys The Hostess Station is so user friendly yet yields so much information Let s start by clicking on Make Reservation Reservation Date View Detai
19. e Waiting List you can use the slide bar to see everything about this reservation What s not shown due to page size constrictions is Arrived Time Seat Time Reservation Time and Status 35 When the Hostess shows the customers to their table she can then mark the table as Just Seated so it will update the Table Map Once a tab is Tendered the Table will start flashing on the Table Map After the Busboy clears the table he can then mark the table as Available so the Hostess knows it is ready 36 CHAPTER NINE Bar Screens Dine In 3 oia 100508 co os necat puwater Appetizers Fried Chicken Salads Seafood Sandwiches Dinners Lite Sand Pasta Dinners CO Dessen Conca _Reorde as dE Man o ibi 8 ll i E E Starting from your Server Order Screen click on Bar You have the choice of Beer Bottle Draft Wine Bottle Glass or Cocktails Everything is listed in Alphabetical Order For example to order 3 Bass bottles of beer click on Bottle and click on Bass 3 times For Wine bottles click on Bottle and then click on the wine from the Alphabetical list To order a Bloody Mary click on B to find it in the Cocktail List Whatever you order from the Bar Menu will be transferred to your server Tab A Might In Old Man 37 Bar Screen Maintenance Cre rr hen tis Wem is sold the follo will ie deduced from invent
20. en in secure mode the task bar is not visible Alt Tab and Alt Tab Delete are disabled HOUSE ACCOUNTS will be addressed in Chapter 10 CUSTOMERS will also be addressed in Chapter 10 22 23 CHAPTER SIX Placing Orders From the Start Up Menu chose Start Server Station After selecting Dine IN you will then enter your Server Number After entering your Server Number you will go to the screen showing what tables you have You can Open a New Table or highlight an Existing Table and Go To Tab to either add items or Tender Out Pama Open tabtes Open Fables El Table Information Table Time Opened AAA AAA Gupta 24 sm DeCaf BH Water Fried Chicken Dinners Lite Sand Pasta Dinners a m A E gt Send a gt Done BAR Sen Gift Card Discount related merce fire these oras era Astondo Tesh Supper 61242096 inh After entering your order you then hit Send to send it to the Kitchen Then press Done to exit the screen This is how this last order looks on the Customer Receipt and the Kitchen Receipt You can view as a many receipts as you like by clicking Customer Receipt the Back and Forward Arrows You also have the ability to Print Marena Cake Ei Parl np Ine In 18 them out i e C E Hohen 44538 PM 4 1 12005 Poente 42 45021 102 494 9090 2 French Fries Kitchen Order Fen Old 9d
21. fe ee DELA 9 7 3 dad 5 a7 ab g 10 11 12 13 4 45 TE 1 18 19 CD dl 22 23 2425 gh er 2s 2a a0 1 E 7 4 5 fi 7 A Tolak 4 6 2008 2 00 am 1 9 pm The Items Sold Report shows you how much of each item was sold the sales volume and which department it is listed under You can designate what date periods and time periods to use Also whether the report will be for food bar or both You can sort your report by total sold item name or sales volume When you click on the Inventory bution you will see exacily what was taken out of your inventory from the sale of these items and the cost of Inventory used O ee Total Sales ohne L geiran f Total Ferd Cost qem 1 Granda Testa MARA yy Dia MOT Ras dee pdato ihis Sora ans Lera cdr o Wembslafions The Monthly Sales Report shows your sales for each dining period The start time and end time is your choosing Chart Monthly Sales for April 2005 After updating the Monthly Sales Report above you can then Chart your Monthly Sales which are color coded to show Breakfast Lunch amp Dinner sales 13 tory Manager We will continue with is Cate Barer Gain Inventory Manager and these remaining screens This feature allows you an overview of how many Voids amp Discounts have occurred along with the date time amount REASON and server You can Edit the Reasons and Access the Log for a monthly repo
22. hey relate to servers activities Inventory Manager Screen Table Map Editor You can literally design your Floor Plan for any Dining rea Background Image Edit Max Active Edit Floor Plan area of your restaurant TablaBock ip Edit bar patio and more If EE E a private party is PAvolicbla scheduled and tables ableEa iz JE need to be moved you place them number them and assign how many seats at each Simply choose an Available Area and type TI FEREREREE To move a table simply click amp drag it to where you want To change the number of seats click on the table and use the Graphic dropdown to select how many and hit Update Do the same steps to Remove a Table The green Sidebar can be moved from side to side by hitting the blue arrow After you have made your adjustments simply click on Done to save your changes 18 Your Options with SERVER CASH IN from the Inventory Manager screen are quite extensive Open Tables Closed Banked Tables TE Tims Feble Amo Tals piki E 216 03 35 Ph 3 FUE Highlight a server to see how many open and closed tables they have along with how much is due currently from their banks You can Cash In from here and then view the Cash In Report below This Report can be viewed for any date and time period You also have the option to print this report to your Receipt Printer j GADE ER March 2005 Sun Han Tue tet Thu
23. ls STEP TWO Click on the preferred time You will then be prompted to click on Next Guest s ee Regular aa ITA o Birthday Select Type Of Resveration Guest s Sa e Anniversary mes foice Par bi dl Other mers Mil STEP THREE Enter the Number of STEP FOUR Simply Select Type of Guests and hit OK Reservation and click Next 33 Phone Number Enter Customer Name Steve Karas Enter Customer Phone Number 494 9090 a 5 ji Cancel Clear Back AANI a NA gt y STEP SIX lf the Customer is not in your Database simply type in their name and you will get the Reservation Confirmation STEVE 5 A NEW ELESTOMER PLEASE HAVE HEGAH HEE HIS SEAVER STEP SEVEN If this customer is in your Customer Database their name will automatically be provided You also have the ability to type in any Notes of interest If they are not in your Database click on View to add them 34 usado dp 12 2005 Waiting Time ype Guest s ame Smg king Rhesr Type Room Tabl ej B Day 013 As ELA 4 MORA Regular Main 4 03 03 Reservation Jackson Non Smokin Regular No PrefereiNo Pre 03 03 Reservation Jackson Non Smokin Regular No PrefereiNo Pre Reservation 13 TSC Han Smokin Office Party Main No PreEdgar Reservation SS TSE Smoking Regular Main 6 Edga MEL TRATA ie a laa aH Ar radar Tarh Errado ENO ARA al When viewing th
24. n by highlighting it and click on the Audit button Add Gratuity Select transaction below to add gratuity Transactions ie Dale Type Amount Tip o Ti i Add Gratui ii os 1 o ra ENE WE CHARGE 0 E 0 43 Select transaction below to add E 00001458 0411305 CHARGE 4527 I Transactions Aca Date Type ree CT EN E b4 00001456 04 13 05 CHARGE 00001456 04 13 05 CHARGE 4527 E 6 0 apo ia 8 00 Record Graturty and Update Customer Balance OK JO Today 4119 2005 When you go to the Add Gratuity screen you can select a transaction from any date or date period After selecting the date or dates click on Update Transaction List Then simply highlight the transaction and you will be taken to the next screen will you will add the Gratuity amount 43 House Charge aee Swipe Gand of Enter a House Chame Account Humber After the customer receives the Monthly Statement below and makes their payment you go to the Payment screen and enter the amount Everything is calculated for you E OO A O E O RO RO RR O RR E O i Invaice s Printad po STATEME kateme Data ood 13 2005 Lisl ui Credit Customers Pay by Beate Pasas Account f Mante Phone Balance E mu me oopte Steve Roscoski AEB Do Milte Sterne Posso a 23 Han y Accoun Humber OES Belarc Jo a i Tasaciones Haras o rama nEle O Das Loro Amount Tip 0 Total Sener Tame 04413 3 05 CHARGE 5 43
25. ory E Measurement I Coonrs Ligia AI CF oer E Dos TES wine 2 8 Hime ke Hice Howse bac Sr Mic he bo Baler Lite Pen dl E tes a a Y Done To make any changes to your Bar screens you need to access the Back Office Manager password sensitive and start with Bar Menu Items In order to see the full screen shown below simply drag the Inventory Matrix down to the bottom of the screen Your Inventory Matrix is used in conjunction with Inventory Items Chapter 3 page 9 Once you enter the Product and Quantity in the Inventory Matrix each time that item is sold it will be deducted from your Inventory You always know how much of your product you have in stock Printen Receipt Panton Bar i ree Ee ee Price Amstel Lite Happy Hour Price Anchor Sheen Long Descrip tion uct ite A Cors Light visible Corona Dos Equis Taxable GUINnese Printon Kit DC Heineken agin ad ice Howse Frinton Baar Mio Emas Department Buton Sample Michelini Millar Lite Ple Coste You can add or delete any items from the Bar Item Menu screen Simply click on Add New or Delete Always remember to Save New or Save Update You can also change your pricing and add Happy Hour Prices The sample shown is Budweiser which is the 6 of 17 entries After entering new products click on Sort to put in alphabetical order 38 To enter Happy Hour
26. proval UP Charge Button No Coupon Button o No Discount Button No Sal Gift Card Butt No More Menu s Butho No Pender Butto Database Installed Require Cashier Logon om Sheer Emak Agr facada E Edi Fu on Eita 3 Be uo bo nai FREE VF pogam j Encke aae Henry Heiner to silo AEBS is onder bes bean a ie bana maks mara to ark they road like Jocs OF cour great dogsetta a Eh Cn Pay when ordering for Dina in Customers 23 Print Order umber on the bottom of customer fecopt Mm This F Soho sused by a Bartender RARA Far chan Se LENHA ES e OO O 1 Type in your business name address phone number This information will appear on your customer receipt 2 Your current Directory information 3 Enter your state s Sales Tax percentage Change your Password to a numeric or alpha word up to 15 letters Edit Managers Passwords 4 Type in a message to your customers that will appear on the bottom of their receipt Type a message that will appear on the pole display when idle 5 Type in friendly reminders to your employees 6 These are custom features for you to choose from Simply click on the circles 7 Changes will only take effect when your hit DONE Also restart of the program is required 8 You have the ability to customize your Receipt and Gift Card Graphics 9 Printer Information 10 These are custom buttons so you can choose which ones you want to appear on the monitors When you hit MORE
27. raphie GiftCord Grophic emie LESS DataBase Installed 4600005000 En quire Lasher ogor You have the ability to customize the appearance for your monitor display Simply check or uncheck each item of your choosing When you drag your Mouse over each option a pop up will appear explaining the use of each Button CHAPTER THREE Back Office Manager In this chapter we ll see how your Fast POS system keeps inventory of your supplies sales receivables and even your customers In the next chapter we ll review the Bar amp Food Button Layouts Menu Items and Modifiers Back Office Manager from your STARTUP MENU Inventory Items is your virtual STOCK ROOM It shows how much of each item you have on hand the cost of that item when to re order and from whom The Cost Conversion Display shows you the actual cost of this product anywhere from an ounce to a keg Athens Cafe cay The Suppliers screen enables you to list the information of each of your Suppliers Itis very easy to use hit the add new button type in the vendor name address phone numbers Sales Rep email address etc There s even a space for you to add notes such as delivery dates and times Just hit save new when finished They will be listed alphabetically at the right To view a supplier just click on their name You can also delete or edit their information HEG Erand Mame ATTE ight Gree
28. rt You will also view which employee has accessed the Cash Drawer along with giving you a Cashier Logon Logoff report 14 The Units of Measurement screen provides the accurate measurement information in order for your Inventory 8 Cost amounts to be accurate There is also a convenient calculator to help with your calculations All inventory items must be broke down to ounces 1f you purchase a product that the unit of measurement is not listed you can enter it here along with the ounces is a Menu Time Trigers Use this interface to set which Menu will be displayed Menu Time Triggers is used to First at the Server Station based on lhe time of day show which menu will be displayed first based on the time of day It is a very simple interface to use You use the drop down lists to select the time you desire The selections can be changed at any time Main Lunch Breakfast Late Nite Are You Sure you want to use Time Trigers Please Click Yes or No Yes No Kitchen Printer 2 Time Trigger The Kitchen Printer 2 Time Thursday April 07 2006 Trigger allows you to determine Pieron Print Current Printer at what times you would like the TE Es E Status data sent to the 2 Kitchen Printer Again the times and selections can be changed at any Tom On Tumor time af When this Printer is ON any data sent to ES ths chk Paver eld ao bi aan 1 the 2nd Kitchen Printer
29. t Dining In orders are Simply make your choices Send it to the Kitchen Printer and click Done The delivery person will Tender the order after they make the delivery hiar doi a 200 Sears and Associates Tech Suppor essen For placing a Pizza order after selecting the type and size hit the Modify button to make your topping choices When you get to the Modifying Screen you will see a picture of a whole Pizza Simply click on a section of the pizza to add your ingredients This screen also tracks the topping charges When finished building the pizza click on Done E Add Green Peppers RES TND ALE FF Add Hamburger Ada Gree lines Time to Deliver the Order Open Tickets Open a NEW Delivery Ticket Go back into the Delivery Screen TE afaj highlight the tab and click on Assign Driver You can now view which EIL drivers are Clocked In who is out on iara tana a delivery and who is next in the lear Cance Rotation Order peel mes Activate Driver Delivery A LSSI Latim cents List ot Clockea in Employee pro pese oe Me See Deliveries Out E AS 30 Once the driver has been assigned they can go to the Driver Screen to get the information for their order They have the ability to look up a Customer by Phone Number or Name The driver will also show their Status of Ready for a Delivery or Out on a Delivery which will transfer to the Assign Driver S
30. ur keyboard Order Supplies This button will take you to our Online Store for the convenience of ordering supplies such as Gift Cards VIP Cards Manager and Employee Cards You can also place your order for Receipt Paper Ribbons Counter amp Table Displays and more It is conveniently linked to PayPal as a payment method which accepts credit cards or checking account transfers PayPal is easy to use and free Kitchen Monitor The Kitchen Monitor shows your REAL TIME orders being processed whether they are Dining In or Take Outs It shows up to 9 orders at a time and allows you to print them out Pole Display This allows you to make changes to the message you want displayed while the system is idle There are three default messages available or simply type in a message of your choosing Start Live Manager The Live Manager allows you to access your business from a REMOTE location in conjunction with PC Anywhere software Live Manager will provide you with Real Time Sales You can view your Total Sales for the day what Items were sold along with viewing the previous 100 sales receipts Live Manager will also access what tables are occupied Auto Backup This feature allows you to backup your system at any time of day at a time of your choosing automatically If you have Time Clock Quick Rewards or GiftMaster installed they also can be backed up While you can choose which drive to back up to we suggest
31. you have even more choices see next page 7 See EM Printer 2 Butto Cy lake EE Esa para Lunch O Ereaktast EM H Ha ate Nite a ams TRES Do Not Go mbine Items No Take Out Button Delivery Del Chg J 2 00 No Quit Button Run Tab Pay Linear No Check Gift Card Bhutto hone Orders Phone Order No VIP Button Drive Thru No Time Clock Button E TV ET Print Catagonas Print to Enchen Monitor Cesto Ca irel Process Credit ERE Corlig I nay AT ir Ot IL Fieguira ep Ho Hallie No Chef Button o Count Customers No Table Bus Button O Hide Server Number No Dine In Button wv gt eE Carnes Bank Secure Windows Add GratuitPercont LJ Peon PR Td Guest count ME O Tendear Trace ON Fy OS Clocked IN to open Tables Printer Tab UF Receipt KitenoniBar MEE Penenhar to smile Aeris onder bus bean E antera d mak cura to sek E they maad like Aoc Of our creat danse On E Pay when ordering for Dine in Customers J E 2 D 2 J D Print Button ed ero Hullon Cand Eep bo Oper Cash Dinars MODE 46040 66 EG Beer Wine Gocktalls Discount No Approval UP Charge Button Ho Coupon Button No Lkiscount Button Ho Sell Gift Card Buth Ho More Menu s Butto No lender Button Print Order Number on the bottom of customer receipt O This Register is used by a BarTender PHPAREA For changes on this screen to take effect m re Done ie Explorer Recaipt Graphics _ CustFieceipt G
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