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1. Version 0 8 copyright 2011 by MyHomeSchooltTranscripts com All Rights Reserved INTRODUCTION amp LOGGING IN Welcome to My Homeschool Transcripts This manual is designed to introduce you to the various components of the application and to get you up and running in entering your own records and information that will ultimately be used for generating a transcript So let s get started To begin open your web browser and navigate to http www myhomeschooltranscripts com Once there on the website you will notice the log in box labeled MyHST Login to the right WoMEscHOoL HOME MyHST Login Welcome to My Homeschool Transcripts MyHsT This forthcoming online application will If you already have an account include capabilities that are not found in other transcript creating applications currently enter your username and available to the homeschool market Complete ability to customize the transcript creating password to log in process to your homeschool s requirements ability to print your own transcripts on tales demand and much more all for just one single fee for lifetime access Password We are currently in the beta testing phase and once beta testing of the application is complete we will be rolling out the application to the general public Please stay tuned for updates and ability to purchase access to the application when it is available Our anticipated rollout date is June 1 2011 but check2. Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Dylan Sensenig s Test Scores Sensenig Dylan ee edit student info Test Name Abbreviation assign classes Test Date record grades Test Score s record extracurricular info Add Test score for Dylan view progress by subject Test Scores click the test name to edit any view progress by year Enter the test name or abbreviation usually an abbreviation such as SAT in the first field Click on the Test Date field and a popup calendar will appear You can either find the date of the test on the calendar and click it or you can manually type the date into the field If you enter the date manually it should be entered in mm dd yyyy format The Test Score s field is just a text field because some tests have multiple scores that need to be entered some just have one Type the score s into this field in the format of your choosing If you opt to show test scores on the transcript later on the scores will display exactly as you type them here The record extracurricular info link on the menu brings up a screen where you can enter any extracurricular information you want to keep a record of For example this is where you can enter awards that have been received by the student community work in which they have participated other honors and accomplishments etc Blue Ridge Academy s Homescho
3. Password add new class add new student Re enter New Password Use auto logoff V Number of minutes until auto logoff 15 G Mote that changes in auto logo settings will not take efect until you logout and log back in Save User Info You can also change your username and password for the application here if desired and adjust settings related to an optional auto logoff security feature If Use auto logoff is checked the default setting and you do not click the screen for the number of minutes specified in the adjacent field you will be automatically logged off of the application You can set the number of minutes to whatever value you would like or you may uncheck the box and not use the auto logoff feature at all When you have finished making changes to this page click Save User Info and you will notice that the header bar now displays your name and title as highlighted in the image below Blue Ridge Academy s Homeschool Transcripts _ Steve Sensenig Principal school profile scheolyears user profile support logout suto logout in 15 minutes For the rest of our data entry we will be using the menu down the left hand side of the screen so let s familiarize ourselves with that Because we don t have much information entered yet there isn t much showing in the menu Once we have data entered the Students section is where we ll be able to update student info assign a student to particular classes reco
4. Signature of Transcript Preparer And just like that you have an official transcript to present to colleges local school authorities etc SUPPORT REQUESTS BUG REPORTS AND FEATURE REQUESTS Before we close there is one final area of the application that we have not shown you That is the inline support availability In the upper righthand corner next to the logout link is a link for support Clicking this link brings up a window with three tabs Support Request Bug Report and Feature Request While the Support Request and Feature Request tabs simply have a text box in which you can type your question or request the Bug Report screen is a bit more involved Support Requests Bug Reports and Feature Requests Support Request Feature Request Specify as much detail as possible Area where problem exists School Profile Expected acton result Actual acton result Browser Firefox Version Any other helpful information i e steps to reproduce problem etc Submit Bue Report Cancel If something goes wrong in the program or doesn t behave the way you think it 1s meant to you can fill out a bug report without leaving the program or where you were in your work at all Fill out the form with as much information as possible to help us duplicate and repair the code that might be in error When you submit the form any of the three forms on this screen an email will be sent to the MyHST team
5. Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Dylan Sensenig s classes senzenig Dylan m ay edit student info Subject Math Class Pre Algebra assign classes School Term 2010 2011 Credits 1 0 record grades Assign Dylan to Class record test scores record extracurricular info Currently Enrolled in view progress by Subject wiew progress by year ea nnn Assigning the credits at this level allows flexibility with certain classes without having to create duplicate class title and descriptions For example you may have a generic Physical Education class that at times may serve as a half credit course and at other times a one credit course By allowing this distinction to take place on a per student level every time the class is assigned one class name description does double or triple duty and gives ultimate flexibility As you save each class to which the student is assigned it will show up in the bottom part of the screen under Currently Enrolled in so that you can tell at a glance what classes you have already assigned Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Students Dylan Sensenig s classes Sensenig Dylan z edit student info Subject Select Subject assign classes School Term Select School Term Cre
6. back here offen for updates and official announcements Type in the username and password that were provided to you and click Log In If you have entered them correctly you will go to the main screen of the application separate from the public website My Homeschool Transcripts school profile school years user profile support logout auto logout in 135 minutes Students No students entered yet Subjects Classes No subjects entered yet No classes entered yet Enter New Data add new subject add new class add new student The first time you log in before entering any data the screen will look like the picture above ENTERING SCHOOL AND USER INFORMATION Click on school profile right under the title to fill in information about your homeschool My Homeschool Transcripts school profile school years user profile support logout auto logout in 19 minutes Students School Profile No students entered yet Subjects Classes School Name of Reporting Periods Per Year 4 No subjects entered yet Address 1 No classes entered yet Address 2 Enter New Data City State AK ZIP add new subject Phone add new class Minimum Grade for Honors Weight es ki add new student Grading Scale G A 4 00 A 3 70 B 3 30 B 3 00 270 C 230 C 2 00 1 70 D 1 30 D 1 00 D 0 70 F 0 00 Save Frofile Info Here you ll type the name of your homeschool as you wi
7. in a particular subject This screen has a lot of useful information on it and gives you the best picture of a student s progress toward graduation In the top center you ll see the student s current cumulative GPA based on all the classes that you have marked Complete GPA is calculated using a standard formula that takes into account the number of credits for a class the numeric equivalent of the final grade for a class as you defined on the school profile page with the Grading Scale and the total number of credits already completed Underneath the current GPA is the total number of credits earned to date Again this is based on classes that you have marked Complete in the record grades section of the application Any classes that are currently in progress display at the top of the left hand column If the student is currently enrolled in classes and those classes have not been marked complete they will show up here with a grade based on any grades that you have entered up until this point At this point you have the option once again of removing the class from the student s record by clicking delete next to the class which you wish to remove The classes that have been completed are detailed below the current classes if any In this example they are grouped by subject within each year This is the only place where the view progress by subject screen is different On that screen the courses are simply grouped by
8. new subject that you just created N A 7 H amece h AAN rancrer 1 f QTM l I car N Na NIIA Dao FSA QO A T D p My Homeschool iranscr D ts USer Mvianua rave 7 OL ZO sss Blue Ridge Academy s Homeschool Transcripts steve Sensenig Principal school profile schoolyears user profile support logout Add New Subject Mo students entered yet Subjects Classes Subject Name Arts inl Subject Description edit subject Save New Subject No classes entered yet Continue clicking add new subject to add other subjects in the same way until you have the subjects entered that you plan on using You can come back at any time to add more subjects As you enter new subjects they will show up in the drop down list in the menu for you to edit them if necessary Students No students entered yet SubjectsiClasses Electives English History hiath Physical Ed Science add new class add new student Once we have our subjects created we can begin to create classes within those subjects Click add new class to get started My Homeschool Transcripts User Manual Page 10 of 23 OO Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal echool profile schoolyears user profile support logout Add New Class No students entered yet Subjects Classes Class Name Ants m Subject Arts edit subject Class Description No classes entered yet Honors Class D
9. The edit student info link exists for making changes to the student s name and or graduation requirements The assign classes link is the next one we will visit for this student although you may continue to enter students if necessary using the add new student link that we used earlier ADDING STUDENT ACADEMIC DATA Clicking assign classes will bring up a class selection window for this student Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Students Dylan Sensenig s classes Sensenig Dylan edit student info Subject Select Subject sath School Term Select School Term e Credits 0 0 record grades Assign Dylan to Class record test scores record extracurricular info a Currently Enrolled in view progress by subject view progress by year Subjects Classes At first you may wonder why a class drop down does not exist on the assign classes screen but selecting a subject will quickly answer that question for you Once you select a subject a list of classes within that subject will appear Select a subject a class within that subject the school term so that it can be reflected correctly on a chronological transcript this wouldn t matter if you choose a transcript format that is grouped by subject and the amount of credits the class is worth for this student Blue Ridge Academy s Homeschool
10. ar in the menu to the left with a list of all the classes that you add They are grouped by subject with the subject name appearing in parentheses after the class name Continue adding whatever classes you need to add You can always come back to this screen later and add more classes Once classes have been created you are ready to add your students to the database To do so click on add new student You ll see the following screen MMM Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support togout Students EPRE No students entered yet Subjects Classes First Name Last Name Arts Graduation Requirements 7 edit subject subject Credits Required Subject Credits Required Music Theory Arts Arts None il Math None leas edit class Electives None Physical Ed None Enter New Data Engish None Science None add new subject History None A add new class Save New Student Existing Students Enter the first and last name of the student in the spaces provided This is the name that will appear on the transcript so you probably don t want to use nicknames or anything other than an official name In the example below I ve used my son s name the one for whom I started developing this application in the first place 4 My Homeschool Transcripts User Manual Page 12 of 23 Blue Ridge Academy s Homeschoo
11. dits 0 0 record grades Assign Dylan to Class record test scores record extracurricular info 0 Currently Enrolled in wiew progress by subject sii Year 2010 2011 view progress by year Pre Algebra 1 00 cr delete subjects lasses American Literature 1 00 cr delete Arts O O oO l US History 1 00 cr delete edit subject Biology 1 00 cr delete Music Theory Arts Music Theory 0 50 cr delete If you have assigned a student to a class by mistake or for some other reason need to remove them from a class click the delete link next to the class You will be asked to confirm your intention to completely remove the class from the student s record Once you have your student s assigned to all of the appropriate classes your work in the application is done until it s time to issue grades Whatever your grading schedule when it is time to enter grades MyHST makes it easy for you Select the student for whom you wish to submit grades from the drop down under Students and click on record grades You will see a list of all the classes the student 1s enrolled in and a grade selector for each reporting period The number was determined on the school profile that we set up earlier and can be changed at any time Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Students Record Grades for Dylan Sensenig Sen
12. e that I have already filled in the first two reporting periods Also note the Complete checkbox to the far right of each class s row of grades This checkbox can be checked at any point in the year if the student has already finished the class For example if you have a half credit class that only meets for one semester and if you have four reporting periods for the year you will only need to assign grades for that class for the first two reporting periods In this case simply leave the third and fourth reporting periods blank for that class and check Complete when you have entered the last grade A side note about grades The application will calculate a final grade for each class once you check Complete and click Submit Grades Until you mark the Complete checkbox for a class that class will continue to show up on this screen Once you check Complete however the final grade is calculated based on the number of grades you entered For example in the screenshot above the Music Theory I class is marked complete after just two reporting periods When I click Submit Grades that class s final grade will be calculated using the 2 B and A recorded Numeric equivalents are assigned to each grade and the two are added together then divided by two The result is then converted back into a letter grade which serves as the final grade for the class The next time we return to this screen any classes that we marked as C
13. informing them of your request or report Additionally you can email the team directly at myhst myhomeschooltranscripts com at any time Our turnaround response time is usually quite fast and when you report bugs we try to fix them as soon as possible CONCLUSION Thank you for choosing My Homeschool Transcripts We hope that you are quite successful in turning My Homeschool Transcripts into Your Homeschool Transcripts
14. l Transcripts Steve Sensenig Principal No students entered yet Subjects Classes ats id edit subject edit class Enter New Data add new subject add new class add new student school profile schoolyears user profile support boqout Add New Student First Name Dylan Last Name Sensenig Graduation Requ irements Subject Credits Required Subject Credits Required Arts 20 Math 40 e PhysicalEd 20 Engish 3 0 History 20 Save New Student Existing Students In addition to inputting the student s name this is the area where you specify the graduation requirements for this particular student Just as there are different requirements for different students in a traditional public school usually dependent on their post high school plans 1 e college prep vs vocational tech here you can customize your graduation requirements for each student You ll see every subject listed that you entered and you can select the number of credits required for that student to graduate Once you finish entering the information for the student click Save New Student and you will now see the student appear in a drop down list in the menu plus additional menu options related to students Students Sensenig Dylan x edit student info assign classes record grades record test Scores record extracurricular info VIEW progress by subject View progress by year er e e
15. le that you use for converting letter grades to grade points is fully customizable for your purposes The default numbers represent a fairly traditional approach there are quite a few scales out there but can be modified in whatever way they need to be to suit your homeschool While we re looking at this screen this is a good time to point out that fields that have a small blue circle with a white question mark as highlighted in the image above represent fields for which there is online help available To see the help text associated with that field simply roll your mouse over the question mark and the help text will appear When we click Save Profile Info the information about the school 1s saved and you will notice that the title now replaces My with the name of your homeschool in my case Blue Ridge Academy s Homeschool Transcripts a Blue Ridge Academy s Homeschool Transcripts school profile schoolyears user profile support logout feuto logout in 13 minutes Next let s click the school years link in the center of the blue header to define the school years for which we will be tracking classes When you first click the link there will be no years defined so you will have to start by clicking the add year link to create the first year Blue Ridge Academy s Homeschool Transcripts school profile schoolyears user profile support boqout auto logout in 13 minutes School Years No st
16. o logout in 13 minutes School Profile No students entered yet Subjects Classes School Name Blue Ridge Academy of Reporting Periods Per Year 4 No subjects entered yet Address 1 123 Main St No classes entered yet Address 2 Enter New Data City Mytown state WA ZIP 99999 add new subject Phone 800 555 1219 add new class Minimum Grade for Honors Weight Gg m ki add new student Grading Scale Save Profile Info In this case I ve filled in the information with the name of our homeschool we started homeschooling in North Carolina and were required to name our school so we chose Blue Ridge Academy as the name of our school to reflect the beautiful mountains in which we lived at the time and some fictitious address and phone number information I ve selected the standard four reporting periods per year but you may select any value in that dropdown that you choose Two other important pieces of information are set here on the school profile screen The first is Minimum Grade for Honors Weight If you designate classes as honors classes they are traditionally given an extra grade point when calculating the GPA 1 e A 5 B 4 as opposed to the standard A 4 B 3 etc Traditionally this extra point is not given to grades below a C but you have the option here to select the minimum grade defaults to the traditional C that will receive that extra weighted point Likewise the grading sca
17. o logout in 13 minutes Students User Profile Subjects Classes First Name Last Name No subjects entered yet Tithe G Email myhstiimyhomeschoottranscripts com No classes entered yet Enter New Data add new subject Username tester g Only enter information here if you are changing your password To keep the same password lesve these fields blank New Password add new class add new student Re enter New Password Use auto logott G Number of minutes until auto logoff 15 G Note that changes in auto logo settings will not take efect until you logout and log back in Save User Info Here is where you ll enter your name title and email In my case I ve entered my name and Principal as my title Again this is reflective of your homeschool so use whatever title you need to This information will ultimately print on the transcript My Homeschool Transcripts User Manual Page 7 of 23 Blue Ridge Academy s Homeschool Transcripts school profile schoolyears user profile support logout auto logout in 14 minutes No students entered yet Students User Profile Subjects Classes First Name Steve Last Name Sensenig No subjects entered yet Title Principal o Email myhst myhomeschooltranscripts com No classes entered yet Enter New Data Username tester B ia n Only enter information here if you are changing your password To keep the same password leave these fields blank add new subje New
18. ol Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Students Dylan Sensenig s Extracurricular Information Sensenig Dylan edit student info Title assign classes School Term Select School Term d grad record graces Description Details record test scores view progress by subject view progress by year Subjects Classes ans O d edit subject Extracurricular Information click the title to edit any Music Theory Arts edit class Add Extracunicular Info for Dylan Give the extracurricular information a title select the school term and then type any details or description information in the text box provided If you choose to show extracurricular info on the transcript later on they will be grouped by school year and the title and description details you enter will display exactly as you ve typed them here Once grades have been entered and classes have been marked Complete it is now possible to see an overview of the student s progress and what is still needed toward their graduation requirements For this we have two view progress links one to view progress by year and the other to view progress by subject Clicking either of these brings up a handy overview screen by year in this example Steve Sensenig Principal Students Sensenig Dylan edit student info assign classes record grades reco
19. omplete will no longer show up ann Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Record Grades for Dylan Sensenig Sensenig Dylan edit student info Reporting Periods Class Name 2 3 Complete assign classes Year 2010 2011 record grades American Literature record test scores record extracurricular info Pay View progress by subject Pre Algebra aki Jan Judi Jaaa view progress by year US History Subjects Classes Submit Grades Arts As you can see the Music Theory I class no longer shows up because it is now complete The remaining classes however remain for me to continue entering grades for the remaining reporting periods In order for a class to show up on the transcript and to be calculated into the GPA and to be marked as completed credits toward graduation you must check Complete and Submit Grades The application never assumes that a class is completed until you tell it that it is completed In addition to entering class data and grades the application also provides the ability to enter test scores for standardized tests that the student may take 1 e PSAT SAT ACT etc Clicking on the record test scores link brings up the following window N jl X7 H Amae h AAN Tr Aner 1 nf QTM f Aar N Nan 119 Yonge nt 4 IVIY FIOIMICSCHOOL LildlisCl IPIS USer Mvianua Prague i JULAI Blue Ridge
20. rd test scores record extracurricular info view progress by subject Subjects Classes Arnts edit subject Music Theory Arts m edit class Enter New Data add new subject add new class add new student Blue Ridge Academy s Homeschool Transcripts school profile schoolyears user profile Dylan Sensenig s Academic Progress support logout Current cumulative GPA 3 39 6 50 credits earned Generate PDF Transcript Current Classes prades based on current progress Algebra ll 1 00 cr A delete Chemistry 1 00 cr B delete World Literature 1 00 cr B delete Completed Classes by Year 2011 2012 GPA for year 3 33 Arts Music Theory Il 100c A mark incomplete English Grammar 1 00 cr B mark incomplete History World History 1 00 cr C mark incomplete Math Algebra 1 00 cr A mark incomplete TOTAL 4 00 cr 2010 2011 GPA for year 3 48 Arts Music Theory 0 50 cr A mark incomplete English American Literature 1 00 cr A mark incomplete History LS History 100er A mark ineomolete Graduation Progress Ans wa Electives English a History Math 8 Physical Ed Science s 9 50 credits needed 3 00 in progress Red indicates credits earned in a subject for which required credits still are incomplete Green indicates that all the credits required in a subject have been earned Gray indicates credits that still remain incomplete and required
21. rd their grades and view their progress No students entered yet Subjects Classes Mo subjects entered yet No classes entered yet Enter New Data add new subject add new class add new student ENTERING SUBJECTS CLASSES AND STUDENTS The Subyects Classes section will display any subjects or classes that we have entered and allow us to edit those The three links found below Enter New Data are where we will start for now and we will take them in order from top to bottom It is important to note that you must enter a subject before you can enter a class Entering a class will require you to pick a subject so subjects must exist first eS SSS Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout No students entered yet Subjects Classes Subject Name Arts No subjects entered yet Subject Description Music drama art ete No classes entered yet Save New Subject Enter New Data Add New Subject add new subject Clicking on add new subject will bring up a very basic form where you give the subject a name such as Arts as you see and a description The description is not at all required and only helps you recall basic information about the subject name that you created Once you have entered at least a Subject Name click Save New Subject Now you will notice a drop down appears in the menu under Subjects Classes showing the
22. scription Addendum along with the transcript Transcript Format By ear Include Test Scores W Include Extracurricular Activities include Current Classes Include Course Description Addendum Generate Transcript for Dylan Sensenig Selecting the appropriate options and clicking Generate Transcript for will begin the process of generating a PDF file of the transcript You ll see a message asking you to wait while it s being generated Once generation is complete and the file is available usually only takes a few seconds you ll be given a link such as the one shown below Your transcript has been generated Glick here to view it The transcript wil open in a new tab or window depending on your browser capability confiquration You can right click that link to save the transcript PDF file directly to your computer close Depending on the functionality and configuration of your web browser clicking the link may result in the PDF being displayed in a new tab a popup window or in an external application such as Adobe Acrobat Reader If you have trouble displaying it this way or wish to save the PDF file to your computer you can right click that link on PC or the equivalent keystroke combination on Mac and choose Save As or Save Link As or whatever the similar text is that your particular browser employs Different options chosen at the time of transcript generation and different content for
23. senig Dylan i edit student info Reporting Periods Class Name q 2 3 4 Complete assign classes PrePrints Year 2010 2014 record grades ee ene ARE a eE e American Literature x Tea Taal JF E record test scores record extracurricular info 7 w view progress by subject Music Theory i El ae US History Ca Ce Lee Arts Submit Grades edit subject Music Theory Arts For each reporting period and for each class select the grade from the corresponding drop down You do not have to do all of the grades at one time Every time you update the grades and click Submit Grades it will save whatever you have entered and display it the next time you come back to this screen Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoclyears user profile support logout Students Record Grades for Dylan Sensenig Sensenig Dylan edit student info Reporting Periods Class Name 3 4 Complete assign classes 7 Year 2010 2011 record grades American Literature i El record test scores record extracurricular info Srei view progress by subject iMusic Theory i m view progress by year Pre Algebra PA e F Subjects Classes US History A m Arts Submit Grades edit subject Music Theory Arts x In the example above you can se
24. sh it to appear on the transcript itself Some states require you to actually name your homeschool others do not If you live in a state that does not require you to name your school you may call it whatever you wish here for the purpose of printing it on the transcript The number of reporting periods each year is customizable by you and basically just determines how many different grades you ll be entering over the course of a school year for each class For example the standard public school system usually uses four reporting periods each year You may opt to just assign one grade for the entire year for each class or one per month or whatever you prefer Remember the my in My Homeschool Transcripts refers to you This is your homeschool and so this application allows you to handle grades etc the way you choose to It s also important to note that while you may select a certain number of reporting periods you will have the option when entering grades for a particular class to enter less number of grades for any class and still mark the class complete For example if you normally assign four grades per year per class and yet you have a class that only lasts one semester or half the year you can give two grades to that class and mark the class complete This will be explained further when we get to that part of the application in this manual My Homeschool Transcripts school profile schoolyears user profile support logout aui
25. subject regardless of the year taken Here they are grouped by year and within that year they are grouped by subject The title of each class is followed by the number of credits earned for that class and the final grade As explained earlier this final grade is calculated by the system based on the number of grades you entered for the class and the actual value of those grades Ifa class has mistakenly been marked complete or for some reason you need to go back and revise the grades given you must first click mark incomplete which will move the class back to the Current Classes section At this point the class will once again show up in the record grades window where you can alter the grades or do whatever you need to do to it before checking complete again The right hand column contains a visual representation of the student s progress toward graduation The number of credits that you have selected as required for each course are represented as shaded circles one for each credit Originally the circles are gray showing that they are required but not completed As a student completes credits the circles turn red for each credit completed Once the student completes all the necessary credits for that subject the circles turn green showing that the particular subject requirements have been met For example in the example shown above you ll see that my son has completed all of the necessary requirements for History Having comple
26. ted two out of two required credits the History credits now show as green instead of red Note also that half credits such as the one indicated in Arts in my example show as half circles Finally underneath the visual representation of the credits completed you ll see the number of credits that still are needed prior to graduation as well as the number currently in progress All of the information on this screen is designed to give you a snapshot birds eye view of the progress this student has made and 1s making in his her high school classes and the progress toward fulfilling the requirements for graduation GENERATING TRANSCRIPTS And since the program is called My Homeschool Transcripts we now come to the point where you can view and print a student s transcript Near the top of the view progress screens is a link for Generate PDF Transcript Clicking that link brings up a box where you have several options from which to choose for your transcript printing You can select to print by year or by subject include test scores defaults to being included include extracurricular activities defaults to being included include current classes defaults to not being included this would display classes that are not marked complete helpful when you need a transcript that shows the current state of the student s progress 1 e when applying to colleges in the fall of a student s senior year and whether or not to print out a Course De
27. ual Enrollment E a Enter New Data Comments add new subject add new student Save New Class Here you must give the class a name and choose its appropriate subject You can also give the class a brief description If this is an honors class check the Honors Class box Likewise if the class is a Dual Enrollment class 1 e taken at a local college check that box Both will be identified as such on the transcript M Blue Ridge Academy s Homeschool Transcripts Steve Sensenig Principal school profile schoolyears user profile support logout Add New Class Class Name Pre Algebra Subject Math edit subject Class Description Introduction to concepts ir No classes entered yet Honors Class Dual Enrollment a Enter New Data Comments add new subject Introduction to concepts in Algebra using Math U See s sited syne eee Pre Algebra curriculum and DVD add new student Save New Class Finally you can type in comments about the class For example you might wish to record what curriculum you used for this class or other information that describes the course content When you print a transcript you ll have the option of printing a Course Description Addendum which will show the contents of this text box for each class the student has on their transcript Once you have filled in the necessary information for your class you can click Save New Class and you will see another drop down appe
28. udents entered yet Subjects Classes add year No subjects entered yet Save School Years No classes entered yet Once you click add year you ll be able to enter a description for the first year Click add year for each additional year needed You can always return to this screen at any time by clicking school My Homeschool Transcripts User Manual Page 6 of 23 ears so don t feel like you have to enter all of the years at one time 1f you don t want Blue Ridge Academy s Homeschool Transcripts school profile schoolyears user profile support logout auto logout in 15 minutes Students School Years Mo students entered yet Subjects Classes Year 4 2010 2011 No subjects entered yet Year 2 2011 2012 No classes entered yet Year 3 2012 2013 Enter New Data Year 4 2013 2014 add new subject add year add new class Save School Years add new student In my case I have used the standard school year designation 2010 2011 etc but you can label them whatever you wish These labels will simply be useful to you in assigning classes to particular years especially if you are entering back data for multiple years Once you are complete with entering the years you wish to enter right now click Save School Years to save this information to the database Now let s move on to the user profile Blue Ridge Academy s Homeschool Transcripts school profile schoolyears user profile support logout aut
29. your student will affect the look of the transcript but the transcript by year in my example choosing to show test scores extracurricular information and current classes resulted in something like this Official Transcript of Academic Achievement Principe Steve Sengenig Subect Class Gaede Credia Subject Class Gaede Crecita eer 2010 2011 GPA 3 46 Year 2011 2012 GPA 3 355 Arts Arts Music Theory A 050 Music Theory Il A 1 00 American Litersture A 106 Grammar B 1 00 US History A 1 00 Warid History C 1 00 Math Math Pre Agenrs B 1 00 Ageore A 1 00 Binboy B 00 Harid Literefure 8 1 00 Meath Algebra Il A 100 Chamisty B 1 00 TOTAL CREDITS EARNED 6 50 QUMULATIVE GPA 3 38 CREDITS IN PROGRESS 3 00 PROJECTED CUMULATIVE GPA 2 33 Ciesses in telicg ere ceases currenty beng tasen grade reflects ihe current grace in the deasa Curent cisassa are not factored into the cumulative GPA but effect ine projected GPA which is besad on a projection of thelr current grade a the fine grade for tne clesa Stendandizad Test Scores Activities Awards etc Test Names Date Taren Soorelai 2010 2011 SAT TONS 1280 Community Hero Award Dytsin waa recognized by the Town Council for his fforta in reviteiizing boral parka He organized a team thet spent an entire week cleaning anc endaceping two parka Along with fhis honor he Sleved a cteton from the Mayor and had hia photo taken with the Meyor amp the Town Council
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