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Online Submission Tool: Common Elements

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1. Summary of Title Requests Add J ER sana pree resniem GE GEN Fax address Ss 1 Click Add The Request Title Prints section opens with the submitting party receiving one copy by default Request Title Prints Select application for Title Print Request Application 2 Transfer Title Setup el Recipient s Send 1 copy ies of the Title Print to Client 400031930 Selection Change Options En Submitting Party 10 Research Dr gina Saskatchewan mmea AERE eg E Select from Packet Search for Client Quick Selection by Client Number Client Number QuickAdd Delivery Method s Select All Preferred Delivery Method ege Grouping SC 2 If more than 1 copy is required enter the number of copies in the Send field 3 You may change the Title Print recipient in the Selection Change Options area on the right hand side The options are O Submitting Party The Client Number used to sign in to the OLS application or entered as the submitting party in the Packet Header OLS Common Elements December 2012 47 Version 3 0 Information Services Corporation O Create New Allows you to create a new Client entity in the Land System o Select from Packet Allows you to select a Client referenced in this packet O Search for Client Allows you to search for a corporate client number Cobra related
2. Packet validation Failed 16 Aug 2012 03 47 Packet 200080471 has failed validations Type Created Date Text The notification can be opened to see more detail In some cases the detailed notification includes a hyperlink that opens the packet associated with the notification To see more detail for a notification 1 Click the check box to the left of the notification you want to view 2 Click Details The notification details display in a new window OLS Common Elements December 2012 13 Version 3 0 Information Services Corporation Notifications will automatically expire and be deleted after one month or you may delete them by clicking the check box to the left of the notification s and then clicking Delete Note If ISC has an email address on file for the client number you used to sign in a copy of each notification will also be sent to that email address Email Notification System You may also receive notification of changes to the OLS Tool using ISC s Email Notification System ENS There are several options that allow you to tailor the emails so that you only receive information on your areas of interest See the ISC website and sign up today OLS Common Elements December 2012 14 Version 3 0 Information Services Corporation Online Help There are four ways you can get help within the OLS tool e General Help which is available by clicking the Help link at th
3. If an error or warning is encountered during validation the following message is displayed Message from webpage If errors or warnings are encountered the system repositions the screen to the Error section when OK is clicked The Error section provides a list of the errors or warnings Errors appear in red and warnings appear in yellow Informational messages appear in blue The message also provides information on the action you need to take to resolve the error An example of an error message is provided below Validation Errors Application 1 Title Surrender Errors e Authorization missing and required Application 2 Transfer Title Setup Correct the error s and click Validate again Repeat this process until all errors are resolved Warning messages are for informational purposes An example of a warning message may pertain to Locks on Titles You may need to take action before submitting the packet OLS Common Elements December 2012 71 Version 3 0 Information Services Corporation Packet Level Validations Packet level validations are performed when you Submit the packet The system goes through a series of checks to ensure that the information entered in each transaction is correct and that transactions within the packet do not conflict with one another For example a packet cannot contain transactions for both a Transform and a Transfer Results of the packet level validation are retur
4. Application Type Maximum Item Type Title Transfer 15 Applications Transform 100 Applications Interest Registration 100 Interests Interest Discharge 15 Interests Transmission 15 Titles Surviving Joint Tenant 15 Titles Alternate Authority 15 Titles Interests Commodity Split 100 Applications Interest Assignment 100 New Shares Interest Amendment 100 New Interests Judgment Registration 101 Interests 3 When the off line validation is complete the packet status will return to Draft and you will receive a notification in the OLS Notification area on the Home page The notification will indicate if validation errors were encountered and include a link to open the packet in the Packet Content List page Validation errors will be listed in the Validation Errors section of the page OLS Common Elements December 2012 75 Version 3 0 Information Services Corporation Create Summary Report Once you have saved and validated your application within your packet you should create a summary report Note The summary report generated will be for the current application only View Packet Content Create Summary Report Add Transfer Submit Packet Cancel Packet 1 Click Create Summary Report Informational e Application print request has been successfully queued Please check the OLS notifications area on the OLS homepage to view details 2 An informational message in blue will appear advising you that the repo
5. To add a document to My OLS Docs simply upload the document in question to the current application or packet and select the appropriate document by checking the check box and clicking Add to My OLS Docs A confirmation message stating the following will ensure that your document was successfully added to My OLS Docs Informational The File Insert Filename has been added to your My OLS Documents list successfully Error Messages Help The OLS tool provides the ability to validate information once it has been entered into a transaction When Validate is clicked the system goes through a series of checks If errors or warnings are encountered the system will provide a message that includes information on how to resolve the error e Learning Tutorials The e Learning tutorials consist of 13 web based modules that show you how to use the Online Submission OLS tool When you are signed into the ISC website these tutorials are located under the Training section of the Help tab Click the Online Submission link it is the last link found under the Online Submission Help heading This site also provides you with a User s Manual link that houses step by step learning modules in PDF format that you may view print and save to your hard drive if you choose You may want to print this module to use as a resource while taking the e Learning tutorials OLS Common Elements December 2012 17 Version 3 0 Information Services Corpora
6. Version 3 0 Information Services Corporation 5 When all documents have been uploaded click Done The system returns to the Manage Authorization and Attachment screen Manage Authorizations amp Attachments Hide this section E Select application to view uploaded documents Application 1 Title Surrender v Packet List Uploaded documents associated with this packet SelectAll Show Packet Docs Show Application Docs View Doc Rename Remove Add to My OLS Docs Uploaded Document DSL Number Attached to Application As Virus Detected File Type File Size Interest Authorization pdf n a V Authorization Attachment No PDF 70000 Bytes New Upload Add From OLS Docs Add DSL Item To Packet DSL AddToPacket Search DSL Download Cover Page Submission Method Fax Fax In Cover Page Onail Mail In Cover Page Download Cover 2 Save 6 The uploaded documents will appear in the list Fax or Mail Documents to Packet If you do not have electronic copies of your documents or you prefer to submit paper copies you will need to print a cover page for each set of documents Do NOT photocopy the cover page since the bar codes may not be readable Manage Authorizations amp Attachments Hide this section Packet List Uploaded documents associated with this packet Show Packet Docs Show Application Docs H ei Uploaded
7. Packet Confirmation Date This on is being provided for information purposes only The date may not reflect the actual date of submission because subr not oc until you hav ved submission of this packet by clicking on the OK button Confirmation Oste Wednesday April 23 2008 10 20 42 AM Estimated Fees Note Final cost will be determined at registration this is an estima t Total estimated fees for the packet are 200 00 Continue submission of this packet information click OK to submit the packet The system takes you to the All Packets view of the Packet Management tab The packet status will change from Draft to Pending Submit Note If you are unable to submit at this time or feel you would like to wait and review your application packet before submitting you would click Cancel This button will only cancel the submission of your packet at this time and leave your packet in draft status until you decide to submit Your packet can be found in the Packet Management tab under either the Draft packet list or All packet list Note If you want a copy of this validation print from here OLS Common Elements Version 3 0 December 2012 79 Information Services Corporation Notables It is important to ensure your browser print setting is set to Print background colors and images If these settings are not selected portions of the screen will not print correctly To locate this setting
8. Title Surrender M Packet List Uploaded documents associated with this packet SelectAll Show Packet Docs O Show Application Docs View Doc II Rename H Remove Add to My OLS Docs Uploaded Document DSL Number Attached to Application As Virus Detected FileType File Size O Interest Authorization pdf n a M Authorization C Attachment No PDF 70000 Bytes New Upload Add FromOLS Docs Add DSL Item To Packet DSL Download Cover Page Add To Packet Searcnost Submission Method Fax Fax In Cover Page Onail Mail In Cover Page Download Cover 2 Save The system closes the My OLS Documents screen and the document s is added to the uploaded document list OLS Common Elements December 2012 62 Version 3 0 Information Services Corporation Add Standard Mortgage Documents from Document Submission Library Manage Authorizations amp Attachments Packet List Uploaded documents associated with this packet Show Packet Docs Show Application Docs P P Uploaded Document DSL Number Attached to Application As Virus Detected File Type File Size New Upload Add From OLS Docs Add DSL Item To Packet petz AddToPacket Search DSL Download Cover Page Submission Method Fax Fax In Cover Page O mail Mail In Cover Page Download Cover 2 Save 1 If you know the DSL you may enter it If you
9. client number or an individual client number O Quick Add with Client Number Allows you to enter an existing Client number 4 Select the preferred delivery method s for the displayed client 5 Click End Edit to save your selection The system displays an updated list of the requested title prints that includes o The application to which the title print request applies o The name of the recipient with delivery information The number of copies The method of delivery NOTE To request additional title prints click Add and repeat the above steps Request Title Prints Select application for Title Print Request Application 2 Transfer Title Setup M Summary of Title Requests Application for Title Requested k OF lEmail Fax address ae Copies Transfer Title Setup Trainso 1 train train ise ce OLS Common Elements December 2012 48 Version 3 0 Information Services Corporation OLS Common Elements Version 3 0 To edit or remove a title print request click the check box in front of the request and click Edit or Remove If the list of title print request s is correct click Save at the bottom of the screen December 2012 49 Information Services Corporation Managing Authorizations and Attachments Authorizations and attachments are documents that form part of the packet and are added to the packet prior to submission The OLS Tool
10. Alerts This area provides information on system downtimes or upcoming system changes The area will be blank if there are no alerts Alerts No alerts at this time OLS News This area provides News about software or functional changes to the OLS system The area will be blank if there is no news News items appear in this area as briefs To see the detail on any News item click the hyperlink and it will appear in a new window OLS News z El isc makina changes in response to new debt enforcement legislation Find out what we are doing to help support a new provincial act expected to come into effect on May 28 2012 New Field in OLS As of March 5 you will see a slight addition to the Interest Registration and Interest Amendment screens in Online Submission l improvements made to online submission method Now you can specify a condominium unit number when registering an interest against a condo title A More Improvements Made to OLS Find out how recent changes to OLS will help reduce packet submission errors fl uvarades to OLS Should Result in Fewer Packet Errors Learn about how we are improving OLS to better meet your needs l important update on Printina Issues ISC is aware that customers are experiencing issues with printing search results from Land Registry Writ Registry and Survey Plans searches We are working hard to resolve this issue fully and in the meantime have posted a temporary Alt
11. Details Grouping Email train train isc ca Preferred Click Submitting Party The system populates the Recipient s field with the necessary information NOTE The Submitting Party button only appears when you are requesting title prints See the Title Prints section of this module for details on completing this step OLS Common Elements December 2012 38 Version 3 0 Information Services Corporation Create New Client Entity Selection Change Options Create New Select fromPacket Search for Client Quick Selection by Client Number Client Number QuickAdd 1 Click Create New The system displays the Create Client entry screen Create Client Client Type Second Name Third Name Generation EI ONon Person Ki indicates a Required field Mailing Address Attention Address 1 Address 2 City Province State sk jl Postal Code Zip Code Other Dis New Subdivision Country Canada el indicates a Required field Other Contact Information Email Address Fax Number Phone Number L Preferred Method of Delivery O Email O Fax M mail Paper O mai CD ROM l Save Done Cancel 2 Select the Client Type by clicking the Person or Non Person radio button o If Person is selec
12. New SelectfromPackt Search for Client Bei Quick Selection by Client Number Client Number QuickAdd 1 Click Search for Client The system displays the Search for Client entry screen Search for Client Search By Corporation Name v Corporation Name ay CI include names that are similar in spelling Find OK II Cancel 2 Select an option from the Search By drop down box 3 Enter the name or number If you select name you may also click the check box to Include names that are similar in spelling 4 Click Find The system returns a list of entities that match the search criteria 5 Click the radio button beside the correct entity 6 Click OK The system returns to the Recipient s section which is now populated with the necessary information OLS Common Elements December 2012 41 Version 3 0 Information Services Corporation Existing Client Selection Change Options Create New Select fromPacket Search for Client Quick Selection by Client Number Client Number QuickAdd 1 Enter the Client Number and click Quick Add The system returns to the Recipient s section which is now populated with the necessary information OLS Common Elements December 2012 42 Version 3 0 Information Services Corporation Entering Packets Into the System In order for ISC to process your work in OLS you must enter a packet in
13. application to view uploaded documents Application 1 Title Surrender v Packet List Uploaded documents associated with this packet Selectan Show Packet Docs O Show Application Docs View Doc Rename Remove AddtoMy OLSDocs OI Uploaded Document DSL Number Attached to Application As Virus Detected File Type File Size Interest Authorization pdf n a el Authorization Attachment No PDF 70000 Bytes New Upload Add From OLS Docs Add DSL Item To Packet DSL AddToPacket Search DSL Download Cover Page Submission Method Fax Fax In Cover Page Onail Mail In Cover Page Download Cover Save 6 When the document is ready for use it will appear in the list of uploaded documents for the packet and you will receive a notification for each document on the OLS Home page in the OLS Notification area NOTE It is recommended that you view each document submitted by fax or mail to ensure that it is complete and that all pages included are submitted To view the notification details click the check box in the left column and then click Details The notification details appear in a pop up window Note The system generates a unique name for each document submitted by fax or mail You may want to rename each document to something that is easy to identify OLS Common Elements December 2012 60 Version 3 0 Information Services Corporation Add Docum
14. can retrieve all parcels related to the land description such as Legal Subdivisions and Blocks Parcels on Plan by checking the Return all titles check box Typical Rural Search By Land Description sl Client Reference LAND Full Search Typical Rural i e Section Township Range Quarter Legal Sub Division Legal Sub Division O Typical Urban i e Lot Block Plan O other any combination Quarter Section Section Township Range Meridian Extension indicates a Required field Return all titles For more detailed information about this option please click here Land Description Help OI Search 1 Select Land Description from the Search By drop down box 2 Click the Typical Rural radio button 3 Enter the relevant land description information into the appropriate fields The required fields are indicated 4 Click Search The Search Results will be displayed OLS Common Elements December 2012 19 Version 3 0 Information Services Corporation Typical Urban Hide this section Bi Search By tana Description M Client Reference LAND Full Search O Typical Rural i e Section Township Range Lot Unit No Typical Urban i e Lot Block Plan GE Condominiums Only O Other any combination SS indicates a Required field Land Description H
15. can specify a condominium unit number when registering an interest against a condo title e There are links to the ISC Home page Authorizations and Affidavits Legal Help anda link to Sign Out e There are Tabs to create or continue working on title transfer transactions interest transactions and transform transactions e The ability to perform a title quick search e There are sections that provide Alerts OLS News and OLS Notifications Each section will be described in more detail later in this module OLS Common Elements December 2012 10 Version 3 0 Information Services Corporation Home Page Links The top right hard corner of the Home page contains five hyperlinks These links are used to provide information The ISC Home link will take you to the ISC Signed In Home page The Authorizations and Affidavits links will take you to the page that houses all the necessary authorization and affidavit documentation you will require for your transactions The Legal link will take you to the page that houses information as to the policies and practices ISC follows to manage your personal information The Help link will take you to the page that houses Online Submission help This is described in more detail later in this module The Sign Out link will take you out of the OLS system and back to the Sign In Home page OLS Common Elements December 2012 11 Version 3 0 Information Services Corporation
16. do not know the DSL you may search for it by clicking Search DSL This will launch the DSL application and allow you to identify the number 2 Click Add to Packet The standard document will be added Step 2 Identify Documents as Authorizations or Attachments Once documents have been uploaded to the OLS system they must be identified as an Authorization or Attachment for the respective transaction This step can be accomplished in the Manage Authorizations amp Attachments screen in either the transaction tab or the Packet Content List Note There are also radio buttons to indicate if you want to view all documents in the packet or only those associated with the selected transaction Click on the Show Packet Docs radio button to see a list of documents uploaded to the packet Click on the Show Application Docs radio button to see documents that are only associated with the current application OLS Common Elements December 2012 63 Version 3 0 Information Services Corporation Manage Authorizations amp Attachments Hide this section D Select application to view uploaded documents Application 1 Title Surrender v Packet List Uploaded documents associated with this packet Select All Show Packet Docs Show Application Docs View Doc Rename Remove 1 Add to My OLS Docs eil Uploaded Document DSL Number Attached to Application As Virus Detec
17. for this setup Parcel 100900224 Title No _ Owner s Parcel Class Code Reference Land Description 200048251 Blanket Hank Parcel Generic Lot 15 Blk Par 31 Plan 300000047 Ext 0 Parcel 100900257 Title No Owner s Parcel Class Code Reference Land Description 200048284 Blanket Hank Road Allowance ORA 124 17 19 2 Ext 0 DESCRIPTION 5 Apply Template Copy From Previous Setup EI Apply Save Setup Data As Template O Replace existing Template L EI Delete Template O Save as new template Save Template 1 Click the Replace Existing Template radio button 2 Select the template name from the Replace Existing Template drop down box 3 Click Delete Template The system displays a pop up window to confirm your deletion OLS Common Elements December 2012 36 Version 3 0 Information Services Corporation Client Entities Throughout the OLS tool you will need to specify new title owners interest holders or title print recipients These are known as client entities in ISC s systems The OLS tool provides a number of options to specify these entities e Submitting Party is the client number used when you logged in to the system or entered as the submitting party when you created the packet In most cases this selection is only used for Title Print Requests e Create New Client Entity allows you to create a new Client Entity in the LAND Sys
18. from webpage Validation will set the status of the packet to Being Validated You will not be able to open or view the packet until validation is complete Would you like to proceed Note The Validate Packet button will move your packet offline where the OLS system performs an automated check of the assembly of each application within your packet to ensure that all requirements of ISC s business rules are met Once the offline validation has been completed notification of success or failure will be sent to your OLS Notifications section on the OLS Homepage and the packet will return to Draft status The notification will indicate if any validation errors were found and OLS Common Elements December 2012 74 Version 3 0 Information Services Corporation include a link to open the packet which is in the Packet Content List page Errors will be listed in the Validation Errors section of the packet 2 Click OK to validate the packet or Cancel if you do not want to validate the packet at this time Note You will not be able to open or work on the packet until the validation has completed Note If you exceed the maximum number of applications within your packet or if your transaction contains more than the system allotted attached items validation will take place off line The maximum number of items in an OLS application group before validation is done offline is
19. has the ability to upload documents as well as store and retrieve documents for future use Many applications require authorization and or attachment documents to confirm the signatory has authority to approve the transaction or to provide additional information about the transaction These documents are kept on file at ISC The same business rules and requirements for authorization and attachments continue to apply as in the past Authorizations vs Attachments Authorization s must accompany every application except an interest registration Authorizations allow ISC examiners to confirm the signatory has the authority to approve the transaction The Land Titles Act 2000 prescribes the proper execution of certain Authorizations Also various other Acts have specific prescribed forms of Authorization or additional requirements that relate to the particular Act In these cases the specific Act should be consulted Attachments are documents that provide additional disclosure to the application ISC does not examine attachments for validity In the context of an interest registration an attachment constitutes notice to third parties Customers should be aware that they are only protected against third parties for what they disclose Within the Online Submission tool documents must be in electronic format The OLS system provides the ability to fax and mail paper based documents to ISC for users without a scanner to create an electronic co
20. in the Internet Explorer browser select the Internet Options item under the Tools menu When the Internet Options screen appears click the Advanced tab and scroll down to the Printing item Click the Print background colors and images check box and then click OK Ensure that your print settings are set to landscape mode or the report will not print properly Although the OLS Tool ensures that all required data nine digit numbers etc are entered and authorizations and attachments are included in your packet it does not ensure that your authorizations and or attachments are completed accurately If you are working on a transaction be sure to save your work before clicking on the OLS Home tab to prevent loss of work If ISC has an email address on file for the client number you used to sign in a copy of each notification will also be sent to that email address Condo transforms cannot be handled in OLS at this time When conducting a title search on the OLS Home page or on the Transfer Interest or Transform Tabs of the OLS Tool you can print the search results grid Each template you create is unique to the client number that you sign in with The list of templates displayed is specific to the transaction that you are currently performing OLS Common Elements December 2012 80 Version 3 0 Information Services Corporation e You may receive two dialog boxes when you click Download Cover If you receive the secon
21. of the screen Save Validate CancelTransaction Delete e The Save button saves the data as entered to the database without business rule validations e The Validate button saves the data to the database as entered and runs through a series of validations for the transaction The Cancel Transaction button cancels changes made on the screen and reverts the data back to its last saved state If the transaction is new and has not been saved the transaction portion of the screen disappears e The Delete button deletes the current transaction A message box displays to confirm you want to delete the transaction If the transaction is new the button behaves the same as the Cancel Transaction button It is a good idea to save your work frequently throughout the packet building process You should Validate your application when you are satisfied that all required elements are correct If errors are encountered during the validation a pop up message box will be displayed and the screen will be repositioned to the Validation Errors section NOTE If you have multiple applications in your packet validate each application prior to submitting the packet OLS Common Elements December 2012 70 Version 3 0 Information Services Corporation If the transaction validates successfully the following message is displayed Message from webpage A No errors or warnings encountered during validation
22. of documents Si If you are submitting by fax the entire package of documents is faxed together Fax the package to 306 798 1525 Do NOT fax this package to any other ISC fax number It is very important your fax is set to the highest resolution available The setting may be Very Fine or Extra Fine If you do not use this setting the bar codes may not be readable Note If the documents are submitted by fax they should be ready for use in 10 to 15 minutes This time frame may be longer if there is a backlog on the fax server If the documents are submitted by mail it could take a couple of days before they are ready for use Note If the bar codes on the cover page are not readable the documents will not be added for use in the packet If this happens you will receive a notification letter by fax indicating that the bar codes were unreadable The letter will also provide details on the steps you should take to help ensure that the bar codes are readable You will need to re fax the documents Si If you are submitting by mail only send copies of your original documents with each mail cover page as ISC does not return these documents Send the entire package to OLS Common Elements December 2012 59 Version 3 0 Information Services Corporation Information Services Corporation 1301 1st Avenue Regina Saskatchewan S4P 3V7 Manage Authorizations amp Attachments Hide this section amp Select
23. to confirm if you want to delete the transaction If the transaction is new the button behaves the same as the Cancel Transaction button Note It is a good idea to save your work frequently throughout the packet building process You should Validate your application when you are satisfied that all required elements are correct If errors are encountered during the validation a pop up message box will be displayed and the screen will be repositioned to the Validation Errors section Note If you have multiple applications in your packet validate each application prior to submitting the packet The Validate button is used to validate each application The process only validates the application that you are in or that is being worked on at the moment The following buttons are found at the bottom of the screen View Packet Content CreateSummaryReport AddTransfer Submit Packet Cancel Packet e The View Packet Content button allows you to see the contents of your draft packet e The Create Summary Report allows you to create a comprehensive packet report e The Add Transfer button allows you to add an additional transfer transaction to the packet while the Add Interest button allows you to add an additional interest transaction to the packet e The Submit Packet button allows you to submit the packet e The Cancel Packet button cancels changes made on the screen and reverts the data back to its last s
24. 030229 hy lEyeSpy Developments Apply Template x Apply le itle 200030207 ba lEyeSpy Developments e Save Assignment Data As Template OI O Replace Existing Template x Delete Template O Save as new template Save Template 1 Select the template name from the Apply Template drop down box 2 Click Apply 3 Update or modify any of the information populated from the template and enter any missing information Transform Template Select New Parcel 100900268 Lot 15 Bik Par 31 Plan 300000058 Ext 0 Parcel Generic M Delete Setups for Selected Parcel Source Title s for this setup Parcel 100900224 Title No _ Owner s Parcel Class Code Reference Land Description 200048251 Blanket Hank Parcel Generic Lot 15 Blk Par 31 Plan 300000047 Ext 0 Parcel 100900257 Title No Owner s Parcel Class Code Reference Land Description 200048284 Blanket Hank Road Allowance ORA 124 17 19 2 Ext 0 DESCRIPTION 5 Apply Template Copy From Previous Setup EI Apply Save Setup Data As Template O Replace existing Template L IP Delete Template O Save as new template Save Template 1 Select the template name from the Apply Template drop down box 2 Click Apply 3 Update or modify any of the information populated from the template and enter any missing information OLS Common Elements December 20
25. 12 32 Version 3 0 Information Services Corporation Replace an Existing Template This function allows you to replace information previously saved in a template with updated information Transfer Template Select Setup Source Surrendered item 1 Parcel 100902407 e Delete Setups for Selected SourceTitles Source Title s for these setups Title No _ Owner s Parcel No 200040578 Tauxalot Paul 100903407 Apply Template Copy From Previous Setup Save Setup Data As Template O Replace existing Template O Save as new template 5 s Apply EJ Delete Template Save Template Edit any details that you want changed Scroll back up to the Template section Click the Replace Existing Template radio button Select the template you wish to replace from the drop down box Click Save Template Interest Registration Template New Interest Setup Apply Template Save Interest Registration Data As Template O Replace Existing Template O Save as new template x Apply Delete Template Save Template 1 Edit any details that you want changed 2 Scroll back up to the Template section 3 Click the Replace Existing Template radio button 4 Select the template you wish to replace from the drop down box 5 Click Save Template OLS Common Elements December 2012 33 Version 3 0 Info
26. Click Select The system will open the packet and allow you to add additional applications OLS Common Elements December 2012 44 Version 3 0 Information Services Corporation Search for Packet Select or Create Packet Create in a New Packet Add to Existing Packet Select Existing Packet Packet No E TES Select Description x ee Search for Packets by Packet No Client Ref No Search Advanced Search 1 Enter the Packet Number or Client Ref No into the corresponding field 2 Click Search The system will display a list of packets that match the search criteria Select or Create Packet Create in a New Packet Add to Existing Packet Select Existing Packet Packet No Description w o g s G DN 5 S Search for Packets by Packet No 200080549 Client Ref No 200080549 Title Processing Draft Select 3 Select the check box for the appropriate Packet 4 Click Select The system will open the packet and allow you to add additional applications OLS Common Elements December 2012 45 Version 3 0 Information Services Corporation Advanced Search for Packet Select or Create Packet Create in a New Packet Add to Existing Packet Select Existin
27. Document DSL Number Attached to Application As Virus Detected File Type File Size New Upload Add From OLS Docs Add DSL Item To Packet DSL Add To Packet Search DSL Download Cover Page Submission Method Fax Fax In Cover Page O mail Mail In Cover Page Download Cover save 1 Click the radio button for Fax or Mail cover page 2 Click Download Cover OLS Common Elements December 2012 56 Version 3 0 Information Services Corporation File Download X Do you want to open or save this file Name MEMORY pdf20008056 1 pdf Type Adobe Acrobat Document From training isc ca While files from the Intemet can be useful some files can potentially ham your computer If you do not trust the source do not open or save this file What s the risk 3 A File Download dialog box opens and provides options to Open or Save the file NOTE If you select Open the cover page opens in a new window If you select Save the file can be saved on your PC and opened later Click Open unless you want to save a copy to your PC OLS Common Elements December 2012 57 Version 3 0 Information Services Corporation RAN san OLS ATTCH Services Corporation OF SASKATCHEWAN Online Submission Authorization amp Attachment Fax Cover Page 200080561 Fax your package to 306 798 1525 1 If submitting multiple applications in one Packet and you want the authorizations and or a
28. Information Services Corporation Online Submission Tool Common Elements OLS Common Elements December 2012 Version 3 0 Information Services Corporation Disclaimer The materials in this reference guide are for demonstration purposes only The forms are subject to change at any time without notice Use of outdated forms may result in transactions being rejected or delayed Always go to the Information Services Corporation ISC of Saskatchewan website to download the most recent versions of the forms Information Services Corporation ISC of Saskatchewan will not be responsible for loss resulting from the use of outdated forms The characters and events depicted in this reference guide are fictional Any similarity to real events or persons whether living or deceased is unintentional Copyright 2012 by Information Services Corporation ISC of Saskatchewan All rights reserved No part of this publication may be copied reproduced translated or reduced to any electronic medium or machine readable form in whole or part without prior written permission of Information Services Corporation ISC of Saskatchewan While every reasonable precaution has been taken in the preparation of this reference guide the authors and publishers assume no responsibility for errors or omissions or for uses made of the material contained herein and the decisions based on such use Neither the authors nor the publishers make any images warra
29. Registration Data As Template O Replace Existing Template v Delete Template O Save as new template Save Template 1 Click the Replace Existing Template radio button 2 Select the template name from the Replace Existing Template drop down box 3 Click Delete Template The system displays a pop up window to confirm your deletion OLS Common Elements December 2012 35 Version 3 0 Information Services Corporation Interest Assignment Template Delete attached ro Share Fractional Interest Number Number st Interest Share Holders i 200028934 l2o0042661 200030184 h lEyeSpy Developments itle Interests for this setup Foz ie itle 00028967 l2o0043694 200030218 ha lEyeSpy Developments itl 00028978 00043706 200030229 hy lEyeSpy Developments Apply Template x Apply itle itle 200030207 ba lEyeSpy Developments Je Save Assignment Data As Template OI O Replace Existing Template x Delete Template O Save as new template Save Template 1 Click the Replace Existing Template radio button 2 Select the template name from the Replace Existing Template drop down box 3 Click Delete Template The system displays a pop up window to confirm your deletion Transform Template Select New Parcel 100900268 Lot 15 Bik Par 31 Plan 300000058 Ext 0 Parcel Generic M Delete Setups for Selected Parcel Source Title s
30. ad Cover 2 1 Click the check box to the left of the document you wish to rename 2 Click Rename Rename Uploaded Document Current Document Name Authorization New Document Name Ok Cancel 3 A Rename dialog box opens and provides a field to enter the New Document Name 4 Enter the new name 5 Click OK OLS Common Elements December 2012 67 Version 3 0 Information Services Corporation Remove Uploaded Documents The OLS system provides the ability to remove documents uploaded to the packet Once documents are removed they are no longer available for use Manage Authorizations and Attachments Packet List Uploaded documents associated with this packet Selectan Show Packet Docs O Show Application Docs View Doc Rename Remove AddtoMyOLSDocs 1 OI Uploaded Document DSL Number Attached to Application As Virus Detected File Type File Size Jauthorization doc h a Authorization Z Attachment No Doc 6903808 Bytes New Upload AddFromOLSDocs Add DSL Item To Packet DSL Add To Packet SearchDSL_ Download Cover Page Submission Method Fax Fax In Cover Page O mail Mail In Cover Page Download Cover 2 1 Click the check box to the left of the document s you want to remove NOTE More than one document may be selected at once 2 Click Remove The document s is removed from the system and the
31. askatchewan Canada oO Tauxalet Paul 400034393 Other 7o00 Storey Road Huge City Saskatchevan Canada Lei 5 The name search results display Use the scroll bar to see all the results 6 Click the radio button beside the appropriate name 7 Click View All Titles The Search Results will be displayed OLS Common Elements December 2012 21 Version 3 0 Information Services Corporation NOTE An advanced search option is also available when searching by Owner Name Click on the link and the system displays the screen illustrated below Entering information into the Advance Search fields further limits the search results Enter information into any or all of the fields and click Search You will need to make sure that the information that you are entering in the Advanced Search field is accurate otherwise you may end up with no or incorrect results OLS Online Submission Tool OLS Home Packet Mgmnt Transfers Interests Transforms OLS Home Search By OwnerName m Client Reference LAND Full Search Company Name Family Name Include names that are similar in spelling Given Name indicates a Required field Advanced Search If you would like to further limit your search please provide any of the following additional values Phone Number AreaCode Number e g 5551234 Mailing Address P O Box Street City Provin
32. aved state If the transaction is new and has not been saved the transaction portion of the screen disappears OLS Common Elements December 2012 73 Version 3 0 Information Services Corporation View Packet Content Create Summary Report AddTransfer Submit Packet Cancel Packet Clicking the View Packet Content button allows you to see the contents of your draft packet View Packet Search for Packets by Packet No Client Ref No ll Search Advanced Search Packet Error List Header Print Header amp Application List Print ON Packet Report Include Authorization s Attachment s Gimeno ppotication Type Description Authorizati Attachment Create Summary Report Packet Content Edit Header Submit Packet Packet Header Info Packet Information Account Information Submitting Party TrainSO 10 Research Dr egina Saskatchewan Canada Account Number 00001082 Client No 400031930 Packet Type Title Processing Client Ref No Packet No 200088446 Packet Description Status Draft Expiry Date 10 Apr 2013 Add OTransform Interest O Transfer Add 1 Resequence Request Title Prints Manage Authorizations amp Attachments Validate Packet Submit Packet 1 Click Validate Packet The system will display the following dialogue box Message
33. ce lv Country ao iv Deceased Bankrupt Search Basic Search OLS Common Elements December 2012 22 Version 3 0 Information Services Corporation Search by Parcel Number Search By Parcel Number Parcel Number Client Reference LAND Full Search Search 1 Select Parcel Number from the Search By drop down box 2 Enter the Parcel Number 3 Click Search The Search Results will be displayed Search by Title Number Search By Title Number OLS Common Elements Title Number Client Reference LAND Full Search Search Version 3 0 Select Title Number from the Search By drop down box Enter the Title Number Click Search The Search Results will be displayed December 2012 23 Information Services Corporation Title Search Results Soarch Results Tite information 2 Record s Found Land Description Owners Title No Share Last Amendment Date Parcel Parcel Type _ Municipality SE 22 62 30 3 Ext 0 As 400001388 described on Certificate of Title Tauxalot Paul 200029744 E 04 Dec 2001 16 02 58 890 100894608 Surface Regular UNKNOWN Ties Validated Ties commodity unit Linked To Unit Old Land Description Title Lock Information Not Applicable N A Land Description Owners Title No Share Last A
34. d dialog box it is caused by a security setting in your browser and is normal e If the documents are submitted by fax they should be ready for use in 10 to 15 minutes This time frame may be longer if there is a backlog on the fax server If the documents are submitted by mail it could take a couple of days before they are ready for use e If the bar codes on the fax cover page are not readable the documents will not be added for use in the packet If this happens you will receive a notification letter by fax indicating that the bar codes were unreadable The letter will also provide details on the steps you should take to help ensure that the bar codes are readable You will need to re fax the documents e It is recommended that you view each document submitted by fax or mail to ensure that it is complete and that all pages included are submitted To view the notification details click the check box in the left column and then click Details The notification details appear in a pop up window e The system generates a unique name for each document submitted by fax or mail You may want to rename each document to something that is easy to identify e The Packet List displays all of the documents uploaded to the packet The Select Application to view uploaded documents drop down allows you to view the specific documents Attached to Application As associated with the selected application If you have two applicatio
35. e Owner Name This could be a family name or a corporation name You may also search for names that are similar in spelling This search provides an intermediate step The first results list returned is a listing of names that match the entered criteria From this list you may select the correct individual or corporation and view all titles for that entity Search By OwnerName m Client Reference LAND Full Search Company Name Family Name Include names that are similar in spelling Given Name indicates a Required field Search Advanced Search 1 Select Owner Name from the Search By drop down box 2 Click the radio button for the type of name you wish to search for 3 Enter the name in the appropriate field Select the Include names that are similar in spelling check box if applicable 4 Click Search Search By Owner Name A Client Reference LAND Full Search Company Name Family Name _ tauxaiot Y Include names that are similar in spelling Given Name indicates a Required field Search Advanced Search Search Results 4 Records Found Owner Name Client Number Client Type Mailing Address Tauxalot Charolette 400032504 Other 827 Meandering Lane Smallville Saskatchev n Canada EEN Paul 400032492 other ke Meandering Lane Smallville S
36. e template name Click Save Template Interest Registration Template New Interest Setup Apply Template Save Interest Registration Data As Template O Replace Existing Template O Save as new template OH Apply Delete Template Save Template 1 Work through the setup and fill in the fields that will make up the template 2 Scroll back up to the Template section 3 Click the Save as new template radio button 4 Enter a unique template name 5 Click Save Template OLS Common Elements December 2012 29 Version 3 0 Information Services Corporation Interest Assignment Template Delete beschen Share Fractional interest Number Niibers St Interest Share Holders i 200028934 l2o0042661 200030184 h lEyeSpy Developments itle 00028945 00030195 1 1 lEyeSpy Developments Interests for this setup ES we itle 00028967 l2o0043694 200030218 hz lEyeSpy Developments itl 00028978 00043706 200030229 h lEyeSpy Developments Apply Template x C ay itle itle 200030207 ba lEyeSpy Developments Je Save Assignment Data As Template O Replace Existing Template x Delete Template O Save as new template Save Template 1 Work through the setup and fill in the fields that will make up the template 2 Scroll back up to the Template section 3 Click the Save as new template radio button 4 Enter a unique t
37. e top of every page e Transaction Specific Help which will take you to a contextually specific area within the help files based on the page you are on at the time e Field Level Help which can be accessed by clicking on the question mark icon to find out more information on a particular field or task button e Error messages that will be returned to you after clicking Validate or Submit if you have provided data that is either inaccurate or that does not exist in the database OLS General Help ISC Home Authorizations Clicking on the Help link will open the top level Help page Help information is presented in a hierarchical fashion and provides the ability to click on links and drill down to get more detail The left hand side of the screen includes links for other Land Registry areas The top right hand corner of the screen includes a printer friendly link to Print current pages OLS Common Elements December 2012 15 Version 3 0 Information Services Corporation Application Specific Help Application specific help is available for packet management transfers interests and transforms Click the link located on the right hand side of each Tab Header Bar to access application specific help ORS 1 Online Submission Tool Transfers Change of Ownership Search By Land Description Client Reference LAND Full Search Typical Rural i e Section Townshi
38. eege 53 Step 2 Identify Documents as Authorizations or Attachments tee 63 Manage Authorization and Attachment Documents 66 View Uploaded Documents 66 Rename Uploaded Documents 67 Remove Uploaded Documents 68 Validation Errors Create Summary Report and Submit Packet 69 Field Level Valid ations ccccecescccssssccccessscccesscececeeseceeenensess 69 Transaction Level Valid ations cccecccesssececeessscecesseeceenensess 70 Packet Level Valid ations ccceccceeseeccceessecccessececeeeeeeeeeneess 72 Netakleg EEEE E EEEN enee bani wade EE 80 OLS Common Elements December 2012 Version 3 0 Information Services Corporation Overview This module will provide you with a basic understanding of the Online Submission OLS tool and provide specific information on elements common to all areas of the tool Objectives As a result of this module you will e Understand the technology requirements to use the OLS tool e Understand how to sign in to the OLS tool e Have a basic understanding of the Transaction types e Understand the elements that are common to all areas of the OLS tool including validation errors templates searching for titles and creating and using client entities OLS Common Elements December 2012 1 Version 3 0 Information Services Corporation What Is OLS Online Submission OLS is a highly efficient and interactive packet preparation alternative to the forms ba
39. elect Setup Source Surrendered item 1 Parcel 100903407 w _ Delete Setups for Selected Source ges Source Title s for these setups Title No Owner s Parcel No 200040578 Tauxalot Paul 100903407 Apply Template Copy From Previous Setup v Apply Save Setup Data As Template O Replace existing Template iv Delete Template O Save as new template Save Template 1 Select the template name from the Apply Template drop down box 2 Click Apply 3 Update or modify any of the information populated from the template and enter any missing information Interest Registration Template Apply Template x Apply Save Interest Registration Data As Template O Replace Existing Template E Delete Template O Save as new template Save Template 1 Select the template name from the Apply Template drop down box 2 Click Apply 3 Update or modify any of the information populated from the template and enter any missing information OLS Common Elements December 2012 31 Version 3 0 Information Services Corporation Interest Assignment Template Delete attached ro Share Fractional Interest Number teen Interest Share Holders itl 200028934 l2o0042661 200030184 h lEyeSpy Developments itle 00028945 00030195 1 1 lEyeSpy Developments Interests for this setup bon Gemen itle 00028967 Longen 200030218 1 1 lEyeSpy Developments ith 00028978 00043706 200
40. elp Search 1 Select Land Description from the Search By drop down box 2 Click the Typical Urban radio button 3 Enter the relevant land description information into the appropriate fields The required fields are indicated 4 Click Search The Search Results will be displayed Other Hide this section E Search By Land Description sl Client Reference LAND Full Search O Typical Rural i e Section Township Range Quarter Legal Sub Division Legal Sub Division O Typical Urban i e Lot Block Plan S Quarter Section Section other any combination Township Range Meridian Extension River Lot Road Allowance Street Lane Lot Unit No Block Condominiums Only Plan indicates a Required field Return all titles For more detailed information about this option please click here Land Description Help Search 1 Select Land Description from the Search By drop down box 2 Click the Other radio button 3 Enter the relevant land description information into the appropriate fields The required fields are indicated 4 Click Search The Search Results will be displayed OLS Common Elements December 2012 20 Version 3 0 Information Services Corporation Search by Owner Name This search allows you to search for titles by th
41. emplate name 5 Click Save Template Transform Template Select New Parcel 100900268 Lot 15 BikiPar 31 Plan 300000058 Ext 0 Parcel Generic M Delete Setups for Selected Parcel Source Title s for this setup Parcel 100900224 Title No Owner s Parcel Class Code Reference Land Description 200048251 Blanket Hank Parcel Generic Lot 15 Blk Par 31 Plan 300000047 Ext 0 Parcel 100900257 Title No Owner s Parcel Class Code Reference Land Description 200048284 Blanket Hank Road Allowence ORA 124 17 19 2 Ext 0 DESCRIPTION 5 Apply Template Copy From Previous Setup Je Apply Save Setup Data As Template O Replace existing Template EI Delete Template O Save as new template Save Template 1 Work through the setup and fill in the fields that will make up the template 2 Scroll back up to the Template section 3 Click the Save as new template radio button 4 Enter a unique template name 5 Click Save Template OLS Common Elements December 2012 30 Version 3 0 Information Services Corporation Apply an Existing Template to an Application This function allows you to use a previously saved template to populate the application setup fields Once the template has been applied any information in any application field except interest type can be changed or updated Transfer Template S
42. ents to Packet from My OLS Documents The My OLS Documents storage area is used to store documents that can be accessed from any of your packets Documents can be uploaded to this area added from this area to a packet and added from a packet to this area Manage Authorizations amp Attachments Hide this section EI Packet List Uploaded documents associated with this packet Show Packet Docs O Show Application Docs e Uploaded Document DSL Number Attached to Application As Virus Detected File Type File Size New Upload Add From OLS Docs Add DSL Item To Packet DSL AddToPacket Search pe Download Cover Page Submission Method Fax Fax In Cover Page mail Mail In Cover Page Download Cover 2 Save 1 From the Manage Authorizations and Attachments screen click Add From OLS Docs The system opens the My OLS Documents screen My OLS Documents Select All New Upload View Doc Rename Remove Add to Packet List Uploaded Document List Interest Authorizetion pdf por 70000 Bytes Done 2 Click the check box to the left of the document s you want to move Note More than one document may be selected at once 3 Click Add to Packet List 4 Click Done OLS Common Elements December 2012 61 Version 3 0 Information Services Corporation Manage Authorizations amp Attachments Select application to view uploaded documents Application 1
43. ernate Print link to affected pages that will allow you to successfully print your results Read on for step by step instructions Al wronafully Rejected Packets will Now Get Top Priority Learn what changes are in store for dealing with packets that were rejected in error fl System outage scheduled for April 30 Find out what s happening to improve ISC s online presence e New money judgment enforcement legislation now in effect On May 28 ISC launched the Judgment Registry and enhanced two other registries to support this new legislation OLS Common Elements December 2012 12 Version 3 0 Information Services Corporation OLS Notifications This area provides information about work in progress Certain functions in the OLS system are performed in the background When the function has completed the system notifies you in this area The list of possible notification messages is as follows e Authorization and or Attachment documents sent to ISC via Fax or Mail have been received and are ready to use e Authorization and or Attachment documents sent to ISC via Fax or Mail that cannot be attached to the packet e An uploaded Authorization or Attachment document contained a virus e A Submitted packet passed or failed submit validation e A Draft packet will expire soon e The Summary Report or Packet Print Request that you created is ready to view a OLS Notifications Ki Select All Details Delete
44. from the Packet Content List screen The Manage Authorizations amp Attachments screen in the Packet Content List is similar to the screen in the transaction tabs except it also includes a drop down box to indicate the appropriate application in the packet Locate the Manage Authorizations amp Attachments header on the Packet Content List screen and expand the section by clicking the Twisty or Show this section link The header is found near the bottom of the screen You may need to scroll down to find it Upload Documents to Packet Manage Authorizations amp Attachments Packet List Uploaded documents associated with this packet Show Packet Docs Show Application Docs Uploaded Document DSL Number Attached to Application As Virus Detected File Type File Size 9 New Upload AddFromOLSDocs Add DSL Item To Packet DSL Add To Packet Search DSL Download Cover Page Submission Method Fax Fax In Cover Page Onail Mail In Cover Page Download Cover Save 1 Click New Upload The upload screen will appear OLS Common Elements December 2012 53 Version 3 0 Information Services Corporation Select Files to Upload Browse J ___usloas Selecta Delete keesiei sst O Upload Progress 0 00 Done JI Cancel Any documents uploaded and listed above will not be attached to your packet if you click Cancel 2 Click Browse to displa
45. g Packet Packet No EE Select Description x Search for Packets by Packet No Client Ref No ll Search Advanced Search Select or Create Packet Click the Advanced Search link This will then give you the ability to search for an existing packet by packet description and or the date range the packet was created or last modified Create in a New Packet Add to Existing Packet Select Existing Packet Packet No Description Search for Packets by Packet No Client Ref No Basic Search Description Date Range Packet Create Date M From Date Cl To Date DD MMM YYYY DD MMM YYYY Enter any or all of the Packet Description and or select the date range criteria from the drop down and enter or select the From Date and To Date 3 Click Search The system will open the packet and allow you to add additional applications OLS Common Elements December 2012 46 Version 3 0 Information Services Corporation Request Title Print Note Requesting a title print is optional The title print request list is displayed by clicking the Twisty or the Show this section link Title print requests must be added to the list before they will appear in the list Request Title Prints Hide this section E Select application for Title Print Request Application 2 Transfer Title Setup w
46. ick the check box to the left of the document you wish to view 2 Click View Doc A File Download dialog box opens and provides options to open or save the file Select an option Note If you select Open the document opens in the appropriate application For example if the document is a DOC file it opens in Microsoft Word If you select Save the file can be saved on your PC and opened later Click Open unless you want to save a copy to your computer or network OLS Common Elements December 2012 66 Version 3 0 Information Services Corporation Rename Uploaded Documents The OLS system provides the ability to rename documents uploaded to the packet This function is especially useful for documents sent in by fax or mail as they are stored with unique system generated file names Manage Authorizations and Attachments Hide this section amp Packet List Uploaded documents associated with this packet Selecta Show Packet Docs O Show Application Docs View Doc Rename Remove Add toMy OLS Docs Uploaded Document DSL Number Attached to Application As Virus Detected FileType File Size Authorization doc n a Authorization 7 Attachment No Doc 6903808 Bytes New Upload Add FromOLS Docs Add DSL Item To Packet DSL Add To Packet Searchos Download Cover Page Submission Method Fax Fax In Cover Page O mail Mail In Cover Page Downlo
47. list of uploaded documents is updated Note The system does not provide a dialog box to confirm the files are to be removed The documents are removed as soon as Remove is clicked OLS Common Elements December 2012 68 Version 3 0 Information Services Corporation Validation Errors Create Summary Report and Submit Packet The OLS tool provides a function to validate the information entered into a transaction Three levels of validation take place in the system The levels are e Field level e Transaction level e Packet level Field Level Validations Field level validations are performed on certain fields as information is entered into the system For example title numbers interest numbers client numbers and transform approval certificate TAC numbers are validated as they are entered If the number is invalid or does not exist the system provides the appropriate error message OLS Common Elements December 2012 69 Version 3 0 Information Services Corporation Transaction Level Validations Transaction level validations are performed when Validate is clicked on one of the Transaction tabs The system goes through a series of checks to ensure that all the information entered in the transaction is correct When the validation is completed the system displays a message box indicating whether or not any errors or warnings were encountered during validation All transaction screens have the following buttons at the bottom
48. mendment Date Parcel ParcelType Municipality NE 22 62 30 3 Ext 0 As 400001388 described on Certificate of Title Tauxalot Paul 200029766 E G 04 Dec 2001 16 03 05 903 100894619 Surface Regular UNKNOWN Ties Validated Ties commodity unit Linked To Unit Old Land Description Title Lock Information Not Applicable N A 1 2 Click the check box next to the desired title Click one of the action buttons The Use Selection in Transfer button moves you to the Transfers Transaction tab and populates the Titles to Transfer section with the selected search results The Use Selection in Interest button moves you to the Interests Transaction tab and populates the Attach Interest to section of an interest registration with the selected search results The Print button prints a copy of the search results on your printer The Close button removes the search results from the screen Note If the count shows 0 Record s Found it indicates that there are no title results that match the entered search criteria Note It is important to ensure your browser print setting is set to Print background colors and images If these settings are not selected portions of the screen will not print correctly To locate this setting in the Internet Explorer browser select the Internet Options item under the Tools menu When
49. n response to new debt enforcement leaislation Find out what we are doing to help support a new provincial act expected to come into effect on May 28 2012 l New Field in ots As of March 5 you will see a slight addition to the Interest Registration and Interest Amendment screens in Online Submission El imora ements made to online submission method Now you can specify a condominium unit number when registering an interest against a condo title OLS Common Elements December 2012 8 Version 3 0 Information Services Corporation Reference The Online Submission tool is broken down into several components that are accessed through navigational tabs located on each page A list of the OLS Tabs is as follows e OLS Home e Packet Management e Transfer e Interests e Transforms Detailed information on packet management and the different transactions is located in separate modules This module focuses on a number of elements that are common to all areas of the OLS Tool It also includes information on general components of the system OLS Home Page The OLS Home page is the first page the system displays when you click on the Online Submission OLS link Once you have opened the OLS application you may also access the home page at any time by clicking the OLS Home tab Note If you are working on a transaction be sure to save your work before clicking on the OLS Home tab to prevent loss of work The OLS tool
50. nd account The user first signs in to the LAND Application and then clicks the Online Submission link to access the OLS tool Land Titles Personal Property Survey Plans Maps amp PI porations gt About ISC gt Vital Statistics gt Land Titios al Property Survoy Plans Maps amp Photos Corporations Registering your business ts now just a click gway What s New You may sign in to the LAND Application by clicking the Sign in area on the right hand of the screen At a minimum you must enter your user name password and client number If you only have one account tied to this client number you do not need to enter it as the system will know that is the only account that can be charged If you have multiple accounts enter the account number and password you will be charging your work against These may be changed on individual packets if you wish to charge a packet to a different account OLS Common Elements December 2012 7 Version 3 0 Information Services Corporation Accessing OLS AL ae Forms Help Fees Products New West Partnership Streamlines Business SS Registration Across the West Tg yp te wt ws gp 8 ZE Dont eea 1o sea or e news Egger Online Submission enhanced to provide improved online experience Land Registry Online Submission Sep 28 12 SC ip o d miner ee How ISC works to prevent title fraud Corporate News Land Registry Aug 8 12 Changes for business
51. ned to the OLS Notification area If the packet is successfully validated the system provides a message indicating this and then places the packet into the queue for examination by a title processor If errors are encountered the OLS Notification indicates this and provides a hyperlink to view the packet in the Packet Content List The Packet Content List includes an Error section that lists all the errors The Error section also provides hyperlinks to open the appropriate transactions to fix the errors An example of the Error section is included below Validation Errors Application 1 Title Surrender Errors e Authorization missing and required Application 2 Transfer Title Setup Validation All transaction screens have the following buttons at the bottom of the screen Save Validate Cancel Transaction Delete e The Save button saves the data as entered to the database without business rule validations e The Validate button saves the data as entered to the database and runs a series of validations for the transactions e The Cancel Transaction button cancels changes made on the screen and reverts the data back to its last saved state If the transaction is new and has not been saved the transaction portion of the screen disappears OLS Common Elements December 2012 72 Version 3 0 Information Services Corporation e The Delete button deletes the current transaction A message box displays
52. ns listed under the drop down for example one application may only have an OLS Common Elements December 2012 81 Version 3 0 Information Services Corporation authorization while the second may have both an authorization and an attachment The system does not provide a dialog box to confirm the files are to be removed The documents are removed as soon as Remove is clicked If you have multiple applications in your packet validate each application prior to submitting the packet You will not be able to open or work on the packet until the validation has completed The summary report generated when you click Create Summary Report will be for the current application only To create a summary report for the entire packet ensure that you create the report from the Packet Content List OLS Common Elements December 2012 82 Version 3 0
53. nties or guarantees of any kind either expressed or implied Neither the authors nor the publishers shall be liable for any indirect special incidental or consequential damages arising out of the use or inability to use the contents of this book whether the publisher has been advised of the use of this publication or not OLS Common Elements December 2012 Version 3 0 Information Services Corporation Revision History Version Revision Date Summary of Changes Pages Changed OLS Common Elements December 2012 Version 3 0 Information Services Corporation Table of Contents Overview aioir etia aaia aE ataa ai eNA a ng EE Map Je Nee ett eed tt EN Benefits and Features of OLS een Technical Workstation Requirements ssseseseseseeen File Uploads serge aie ree Getting Starter degen d e tet tid testis Sign In and ACCESS idnina a e a Accessing RE Ee OLS HOME Hagen geesde Ee ee EEN Home Page Unks EEN Ee EE OLS NEWS eege EE ES NC ege eebe Email Notification System Online Help de r great AE EE OLS General Help verinen iaiia Application Specific Help Field Level Help sssssssssssssssssssssssrssserrrrresrreresrersssrresssee Error Messages Help OLS Common Elements December 2012 Version 3 0 ee ee d Information Services Corporation e Learning Tutorials 17 Transaction Tab Siani ea a a a a 18 Search Sectio Miesin nee ea a eae a Ne E a 19 Search by Land Description ssssssssssssssssss
54. p Range Quarter Legal Sub Division Legal Sub Division O Typical Urban i e Lot Block Plan g Sg Quarter Section Section O Other any combination Township Range Meridian Extension indicates a Required field Return all titles For more detailed information about this option please click here Land Description Help Search The Help Content is specific to each Tab Help information is presented in a hierarchical fashion and provides the ability to click on links and drill down to get more detail The left hand side of the screen includes links to other areas of the system OLS Common Elements December 2012 16 Version 3 0 Information Services Corporation Field Level Help Throughout the OLS tool you will see a question mark icon This indicates there is help information available for that specific field Select the question mark help icon to view instructions or descriptions that will assist you in completing your transaction For example Add to My OLS Docs ISC Support Add to My OLS Docs Add to My OLS Docs My OLS Docs is a storage area that allows the user to store and use documents previously used in another packet as an authorization or attachment for the packet or application that they are currently working on It is similar to a favourites list for documents that will be re used as an authorization or attachment for more than one packet
55. plate Copy From Previous Setup Ei ll Apply J Save Setup Data As Template O Replace existing Template EI Delete Template O Save as new template Save Template 1 Edit any details that you want changed 2 Scroll back up to the Template section 3 Click the Replace Existing Template radio button 4 Select the template you wish to replace from the drop down box 5 Click Save Template OLS Common Elements December 2012 34 Version 3 0 Information Services Corporation Delete an Existing Template This function allows you to remove a template from the system Transfer Template Select Setup Source Surrendered item 1 Parcel 100902407 el Delete Setups for Selected SourceTities Source Title s for these setups Titie No _ Owner s 200040578 Tauxalot Paul Parcel No 100903407 Apply Template Copy From Previous Setup E Apply Save Setup Data As Template OI O Replace existing Template L EI Delete Template O Save as new template Save Template 1 Click the Replace Existing Template radio button 2 Select the template name from the Replace Existing Template drop down box 3 Click Delete Template The system displays a pop up window to confirm your deletion Interest Registration Template New Interest Setup Apply Template x Apply J Save Interest
56. provides a number of functions and features on the Home page as described below OLS Common Elements December 2012 9 Version 3 0 Information Services Corporation OLS Online Submission Tool OLS Home Packet Mgmnt Transfers Interests Transforms OLS Home Search By Land Description v Client Reference AND Full Search Typical Rural i e Section Township Range Quarter Legal Sub Division Legal Sub Division O Typical Urban i e Lot Block Plan e n S Quarter Section Section O Other any combination Township Range Meridian Extension indicates a Required field Return all titles For more detailed information about this option please click here Land Description Help Search Alerts a No alerts at this time OLS News i A Online Submission enhanced to provide improved online experience ISC is pleased to announce that several minor enhancements to Online Submission OLS were implemented on September 27 2012 l isc making changes in response to new debt enforcement legislation Find out what we are doing to help support a new provincial act expected to come into effect on May 28 2012 flew Field in ous As of March 5 you will see a slight addition to the Interest Registration and Interest Amendment screens in Online Submission A Improvements made to online submission method Now you
57. py of the file for use Once the document is in the OLS system its use must be indicated as either an authorization or attachment for the relevant application A number of functions are available to manage documents These include the ability to upload rename view or remove documents OLS Common Elements December 2012 50 Version 3 0 Information Services Corporation Copies of documents can also be stored in the My OLS Documents area where they are accessible for use in other packets OLS Common Elements December 2012 51 Version 3 0 Information Services Corporation Managing Authorizations and Attachments The Basics To manage authorizations and attachments 1 Add Authorizations or Attachments to Applications in the Packet O Upload fax or mail documents or move documents from the My OLS Documents storage area to the packet within the OLS system O Use DSL 2 Identify Documents as Authorizations or Attachments o Add the document s to the appropriate transaction s within the packet and identify as an Authorization or Attachment OLS Common Elements December 2012 52 Version 3 0 Information Services Corporation Step By Step Reference The following provides detailed instructions that will guide you through successfully managing your authorizations and attachments Step 1 Add Authorizations or Attachments to Applications in the Packet These steps may be performed from within a transaction or
58. rerersssssserrreesessssene 19 Search by Owner Name 21 Search by Parcel Number 23 Search by Title Number 23 Title erleedegen AeeE 24 COMMON Components 26 Templates minre a sean ade cesetestodeseetecehessooeaetiesensaeees 26 Create a NEW Template 29 Apply an Existing Template to an Application s0000s000000 31 Replace an Existing Template 33 Delete an Existing Template cccccccccccessssssssceceeeesseessaees 35 Client ENTITIES egenen GEET araia 37 Submitting Party ssssesseesersssssseserresrssssesrrersrsssseserrreesessssene 38 Create New Client Entity 0 0 0 0 cceeccccssssseceeeeeeessessstsseeeeees 39 Select From Packet pcisesaqstineses Een 40 LEE UE 41 SE le En EEN 42 Entering Packets Into the System 43 Create A New Been eet enee deet 43 Select an Existing PACK EE nc geren dee eerste 44 OLS Common Elements December 2012 Version 3 0 Information Services Corporation Select Existing Packet enorer aanstaan ranana aliase 44 Search LOM Packet eaea ere a 45 Advanced Search for Packet ccissscscdsecsvesserteseauacnesedeetancensans 46 Request Title Prints neriie e ETE E a 47 Managing Authorizations and Attachments 50 Authorizations vs Attachments eeeceeeseceesseeeeeneeesnseeeenaeeees 50 Managing Authorizations and Attachments The Basics 52 Step By Step Reference cerei a E E Ea 53 Step 1 Add Authorizations or Attachments to Applications in the Packet eege
59. rmation Services Corporation Interest Assignment Template Delete beschen Share Fractional interest Number Niibers St Interest Share Holders i 200028934 l2o0042661 200030184 h lEyeSpy Developments itle 00028945 00030195 1 1 lEyeSpy Developments Interests for this setup ES we itle 00028967 l2o0043694 200030218 hz lEyeSpy Developments itl 00028978 00043706 200030229 h lEyeSpy Developments Apply Template x C ay itle itle 200030207 ba lEyeSpy Developments Je Save Assignment Data As Template O Replace Existing Template x Delete Template O Save as new template Save Template 1 Edit any details that you want changed 2 Scroll back up to the Template section 3 Click the Replace Existing Template radio button 4 Select the template you wish to replace from the drop down box 5 Click Save Template Transform Template Select New Parcel 100900268 Lot 15 Bik Par 31 Plan 300000058 Ext 0 Parcel Generic M Delete Setups for Selected Parcel Source Title s for this setup Parcel 100900224 Title No _ Owner s Parcel Class Code Reference Land Description 200048251 Blanket Hank Parcel Generic Lot 15 Blk Par 31 Plan 300000047 Ext 0 Parcel 100900257 TitleNo Owner s Parcel Class Code Reference Land Description 200048284 Blanket Hank Road Allowance ORA 124 17 19 2 Ext 0 DESCRIPTION 5 Apply Tem
60. rt has been queued The report will be created behind the scenes and when it is ready you will be notified in the OLS Notifications area on the Home Page 1 OLS Notifications ki 5 Select All Details Delete Type created Date Text vi Packet Print Request Complete 23 02 2012 01 49 Packet Print Request for packet 200088457 has completes 3 Click the check the box in front of the Packet Print Request that you need and click Details View Notification Webpage Dialog Ge https isc ca aa Packet print request for packet 200088457 has completed Click on the following link to view the output View Notification Link Close 4 The View Notification Webpage Dialog window will open The OLS Notification will include a link to the report View the Notification Details and click the report link OLS Common Elements December 2012 76 Version 3 0 Information Services Corporation File Download Do you want to open or save this file ep Name 375fee75 2033 4aa7 82c4 da3a51329686 PDF eke Type Adobe Acrobat Document From training isc ca Con Gsm f ER While files from the Intemet can be useful some files can potentially Q ham your computer If you do not trust the source do not open or save this file What s the risk 5 The system will open a dialog box with options to Save or Open the report Select an option If you select Open the repor
61. s Guide found by clicking the Help link at the top of the OLS Home page OLS Common Elements December 2012 5 Version 3 0 Information Services Corporation File Uploads When you submit most packets you also need to include additional documents that may be uploaded to a secure area on ISC s system that is only accessible with your client number and password You may add your documents at different points in the process For example you may Upload a document from your PC or network any time after creating the packet the packet must be created before you can add authorizations or attachments to it Fax or Mail in documents using the Fax or Mail In cover page feature Use the My OLS Documents area to store and retrieve documents that are regularly used across packets The following guidelines exist for uploading documents to ISC Maximum file size for an uploaded file will be 8Mb Scanned files in black and white files at 200x200 are smaller files than color scanned files that will take longer to upload Valid files that will be accepted o Word doc Office95 Office97 Office2000 OfficeXP Office2003 o Acrobat PDF PDF 1 0 to 1 4 O Tiff TIFF OLS Common Elements December 2012 6 Version 3 0 Information Services Corporation Getting Started Sign In and Access In order to access the Online Submission Tool you must have an existing LAND Application username password client number a
62. saving it as a new template Templates can save time by allowing you to fill in the appropriate fields and use the information in multiple setups If you need to setup the same or similar title setup information on multiple items you may use a template Templates may also be used in other packets Note Each template you create is unique to the client number that you sign in with Note The list of templates displayed is specific to the transaction that you are currently performing The system provides the ability to build templates for the following applications e Title Transfer setup details e Interest Registration details e Interest Assignment details e Transform setup details The specific fields that form a template differ between each application type Any or all of the fields can be included in the template A description of the fields for each application type is as follows OLS Common Elements December 2012 26 Version 3 0 Information Services Corporation e Title Transfer and Transform Setup Si Ownership Structure Si Fractional Title Share fo New Title Value fo New Owner information only if an existing ISC client number is used Si Conditions of Registration e Interest Registration Interest Type Holder s Mortgage or Interest Reference Number fo Interest Value Si Feature Number Si Scheduled Expiry Date O Description of Interest Si Conditions Si Interest Holder Setup information including O N
63. sed method of submitting applications to the Land Registry OLS is available to anyone with a LAND System account and provides customers opportunities to reduce the amount of manual data entry validate information prior to submission and manage personal workflow Note Packets are still submitted for examination by a title processor but OLS helps ensure that all the required information is included and valid before the packet is submitted OLS Information that is commonly required is presented along with a link to the full details if that information is necessary Holder Owner Title No Reference Land Description SE 22 62 30 3 Ext 0 As described on Certificate of Title 400001388 T amp D Incorporated 200029744 T amp D Incorporated 200029755 SE 22 62 30 3 Ext 0 As described on Certificate of Title 400001388 200018900 T amp D Incorporated 200029766 200018911 200029777 NE 22 62 30 3 Ext 0 As described on Certificate of Title 400001388 T amp D Incorporated NE 22 62 30 3 Ext 0 As described on Certificate of Title 400001388 The above is an example of the results screen that the system will display If you need more information click on the hyperlink to reveal additional details as illustrated below Land Description Owners Title No Share Last Amendment Date Parcel Parcel Type Municipality SE 22 62 30 3 Ext 0 As Tau
64. sh the screen allowing you to carry on with the transaction NOTE If you entered a Client Reference during login it is carried forward to this field You can change or remove it if required This number is for your information and is another way to distinguish this packet from others The Client Ref No will appear on your ISC invoice for this packet Select an Existing Packet To add to a packet that you have already entered into the OLS system Select or Create Packet O Create in a New Packet Add to Existing Packet 1 Click the Add to Existing Packet radio button The screen expands Select or Create Packet Create in a New Packet Add to Existing Packet Select Existing Packet Packet No Select Description v en Search for Packets by Packet No Client Ref No Search Advanced Search There are several options to retrieve an existing packet in order to add additional applications Select Existing Packet Select or Create Packet Create in a New Packet Add to Existing Packet Select Existing Packet Packet No SC geg Description x Se Search for Packets by Packet No Client Ref No Search Advanced Search 1 Enter the Packet Number or select a Packet Description from the drop down 2
65. t Include Authorization s V Attachment s C Remove Print Print Application Type Description Authorization Attachment Application 1 Title Surrender Application 2 Transfer Title Setup Application 3 Title Surrender Yes D Create Summary Report 4 Click Create Summary Report An informational message will appear advising you the report has been queued The report will be created behind the scenes When it is ready you will be notified in the OLS Notification area on the Home page The report is also accessed from this section OLS Common Elements December 2012 78 Version 3 0 Information Services Corporation Submit Packet View Packet Content Create Summary Report Addinterest Submit Packet Cancel Packet 1 Click Submit Packet The system will display the following confirmation screen This page contains information from the packet header a packet confirmation date and an estimate of the fees for this packet This packet will be submitted for data validation You will be notified on the OLS Home page if there are an vabdation errors otherwise the packet will be submitted to the queue for processing Packet Header Info Packet Information Account Information Submitting Party Some Guy Research e9 Account ysaseres ___ c 987654321 e Numbe a 1 Some Transaction atu Lat al
66. t will open in a new window From this point you may Save or Print the report If you have more than one 1 application within your packet and you wish to create a summary report for each application you will need to create the report from the packet content list This option allows you to select the Applications in the packet that should be included in the report You may also specify if the Authorization and or Attachments documents should be included on an Application by Application basis Header Print Header amp Application List Print bi Packet Report Select all Applications M Include authorization s Attachment s Add Application Type Description Print Print Authorization Attachment Create Summary Report 1 Select the applications from the drop down box Note If you choose Select all Applications the list will include all applications in the packet OLS Common Elements December 2012 77 Version 3 0 Information Services Corporation 2 Click the check boxes to include the attachments and authorizations if required 3 Click Add The system adds the selected items to the list NOTE As items appear in the list the Remove button is enabled If you wish to remove items from the list click the check box to the left of the item and then click Remove Header Print Header amp Application List Print bi Packet Repor
67. ted File Type File Size Interest Authorization pdf n a V Authorization Attachment No PDF 70000 Bytes New Upload Add FromOLS Docs Add DSL Item To Packet DSL AddToPacket Search DSL Download Cover Page Submission Method Fax Fax In Cover Page O mail Mail In Cover Page Download Cover 2 Save 1 Click the check box for the Uploaded Document 2 Click either the Authorization or Attachment check box as appropriate o Repeat steps 1 and 2 for each uploaded document 3 Click Save NOTE The packet list displays all of the documents uploaded to the packet The Select Application to view uploaded documents drop down allows you to view the specific documents Attached to Application As associated with the selected application If you have two applications listed under the drop down for example one application may only have an authorization while the second may have both an authorization and an attachment see below for details Select Seefe te vien uptosded documents ptn ez Tove torrente Packet bet earen document Stew P Uploaded Document Attached te Apelcation As noe Virus Date te Vite Type ile ane O Aarerteste ree Po 70 anons oter C Attochmere 200 vies din Cover Pope Details for Application 1 OLS Common Elements December 2012 64 Version 3 0 Information Services Corporation Details for Application 2 OLS Common Elemen
68. ted enter the Last Name and Given Name You may also enter the Second Name Third Name and Generation although these fields are not required OLS Common Elements December 2012 39 Version 3 0 Information Services Corporation O If Non Person is selected enter the Corporation Name 3 Enter the Mailing Address information The system indicates the required fields 4 Optionally enter the Other Contact Information Certain fields are required based on your selection of Preferred Delivery Method 5 Select the Preferred Method of Delivery for notifications 6 Click Save The system returns to the Recipient s section which is now populated with the necessary information Select From Packet Selection Change Options Create New Bei Select fromPacket 2 Search for Client Quick Selection by Client Number Client Number QuickAdd 1 Click Select from Packet The system displays the Select from Packet entry screen Client Number Name Address 1400031930 Train50 10 Research Dr egina Saskatchewen Canada _ beem 2 Click the radio button beside the Client you wish to select 3 Click OK The system returns to the Recipient s section which is now populated with the necessary information OLS Common Elements December 2012 40 Version 3 0 Information Services Corporation Search for Client Selection Change Options Create
69. tem For Title Transfers and Transforms the entity MUST be a person rather than a corporation For Interest Registrations or Title Print Requests the entity can be either e Select from Packet allows you to select Clients previously used in this packet e Search for Client allows you to search for a corporation with a COBRA related client number by either the Corporation Name or the Corporation Number Note You may also search for individual entities e Quick Add allows you to enter the client number of an existing client entity Note Not all options are available for all transactions types For example you cannot create a new corporate entity as the owner of a title The corporation must already exist and have an active Corporations Branch COBRA number and an ISC COBRA related client number OLS Common Elements December 2012 37 Version 3 0 Information Services Corporation Submitting Party Request Title Prints Hide this section Di Select application for Title Print Request Application 2 Transfer Title Setup v Recipient s Send 1 copy ies of the Title Print to Client 400031930 Selection Change Options Train50 110 Research Dr legina Saskatchewan Kanada Submitting Party Je Create New Select from Packet Search for Client Quick Selection by Client Number Client Number QuickAdd Delivery Method s Select All Preferred Delivery Method
70. the Internet Options OLS Common Elements Version 3 0 December 2012 24 Information Services Corporation screen appears click the Advanced tab and scroll down to the Printing item click the Print background colors and images check box and then click OK You will also need to ensure that your print settings are set to Landscape mode or else the report will not print properly The Title No field includes two icons that are hyperlinks Click the document icon to view the title details Standard fees apply to access title details Click the dollar icon to see the fees for viewing title details Note When conducting a title search on the OLS Home page or on the Transfer Interest or Transform Tabs of the OLS Tool you can print the search results grid OLS Common Elements December 2012 25 Version 3 0 Information Services Corporation Common Components Templates Templates are a convenient tool that assist in completing applications that contain the same or similar information When you use a template you do not have to enter all of the information in the application each time A template can include information from any or all the relevant fields Once a template has been applied to an application any of the information in that application except Interest Type in an Interest Registration may be changed or updated The updated information can be saved back to the template by replacing the existing template or
71. tion Note The eLearning tutorials may also be accessed using the following path Forms gt Training Registration gt training opportunities Transaction Tabs The various transactions that the OLS Tool allows you to perform are found under the Transaction Tabs Refer to the corresponding module for details on conducting these transactions OLS Home Packet Mgmnt Transfers Interests Transforms Transfers Title Transfer Transfer to Surviving Joint Tenant Transmission Mineral Commodity Split O Alternate Authority e Interests O Interest Registration Si Interest Discharge Si Interest Amendment O Interest Assignment Si Judgement Registration e Transforms O Surface Si Mineral Note Condo Transforms cannot be handled in OLS at this time OLS Common Elements December 2012 18 Version 3 0 Information Services Corporation Search Section The Search section is accessible from the OLS Home page Transfers tab Interests tab and Transforms tab and allows you to locate current title information Note The Search criteria defaults to Land Description however you may also search by Owner Name Parcel Number or Title Number Search by Land Description The OLS tool provides the ability to search for titles by Land Description for Typical Rural Typical Urban or Other which is any combination of the fields Note When searching by Land Description Typical Rural or Other you
72. to the system You have two options to do this e Create a new packet e Select an existing packet Create A New Packet To create a new packet in the OLS system Select or Create Packet Create in a New Packet Add to Existing Packet 1 To create a new packet select the Create in a New Packet radio button The system will open the Select or Create Packet screen Select or Create Packet Create in a New Packet Packet Header Info Packet Information Account Information 10 Research Dr egina Saskatchewan Account Number 200001082 Canada Submitting Party Train50 Client No 400031920 Find Packet Type New Account Password eeseseeeeeee Client Ref No Packet No Packet Description Save Continue Clear OAdd to Existing Packet 2 If the packet is to be submitted under a different client number enter the new Client No and click the Find link The system will display the name and address of the new submitting party 3 The account information can be changed if this packet is to be charged to a different account Enter the Account Number and Account Password for that account 4 Enter an optional Packet Description to help you identify the packet in the Packets List OLS Common Elements December 2012 43 Version 3 0 Information Services Corporation 5 Click Save or Continue The system will generate a packet number and refre
73. ts December 2012 65 Version 3 0 Information Services Corporation Manage Authorization and Attachment Documents The OLS system provides a number of functions to assist in managing authorization and attachment documents Uploaded documents can be viewed renamed removed and moved to the My OLS Documents storage area These actions are performed from the Manage Authorizations and Attachments screen in either the transaction tab or the Packet Content List These functions are also available for documents stored in the My OLS Documents area from the My OLS Documents screen View Uploaded Documents The OLS system provides the ability to view documents uploaded to the packet It is recommended that you view each document you upload to ensure the upload succeeded and the document is complete Manage Authorizations and Attachments Packet List Uploaded documents associated with this packet Select All Show Packet Docs Show Application Docs View Doc Rename Remove Add to My OLS Docs ei Uploaded Document DSL Number Attached to Application As Virus Detected FileType File Size Authorization doc n a Authorization 7 Attachment No DOC 6903808 Bytes New Upload Add From OLS Docs Add DSL Item To Packet DSL Add To Packet Search Di Download Cover Page Submission Method Fax Fax In Cover Page O mail Mail In Cover Page Download Cover 2 1 Cl
74. ttachments separated by applications print a copy of the fax cover page FCP to place before each application 2 If you want all documentation in an application attached as a single upload and linked to the same application place one FCP before all of the documentation 3 If you want all authorizations and or attachments in an application to remain as separate attachments print a copy of the FCP to place between each authorization and or attachment This fax cover page can only be used for this packet Please print copies as needed Additional questions Call us at 1 866 275 4721 or e mail ask isc ca 4 The Fax Cover Page you download will look as illustrated above Print a copy of the cover page for each document to be submitted Do not photocopy the cover page as the bar code may not be readable It is also important to set the Printer Properties on your PC to Best Quality or High Quality This will help to ensure that the bar codes are readable O The first bar code identifies this as a document that will be attached to an OLS packet The second bar code is the unique packet number OLS Common Elements December 2012 58 Version 3 0 Information Services Corporation Note You may receive two dialog boxes when you click Download Cover If you receive the second dialog box it is caused by a security setting in your browser and is normal 5 Assemble the documents with a cover page in front of each set
75. umber of Shares Fractional Share Holder information only if an existing ISC client number is used e Interest Assignment fo Interest Holder Setup information including Si Number of Shares Fractional Share Holder information only if an existing ISC OLS Common Elements December 2012 27 Version 3 0 Information Services Corporation client number is used The four functions that may be performed with templates are Create a New Template Apply an Existing Template to an Application Replace an Existing Template Delete an Existing Template OLS Common Elements December 2012 28 Version 3 0 Information Services Corporation Create a New Template This function allows you to save the application information entered into the OLS tool as a template Transfer Template Select Setup Source Surrendered item 1 Parcel 100902407 Delete Setups for Selected SourceTities Source Title s for these setups Title No _ Owner s Parcel No 200040578 Tauxalot Paul 100903407 Apply Template Copy From Previous Setup Apply Save Setup Data As Template O Replace existing Template O Save as new template 4 5 x Delete Template Save Template Work through the setup and fill in the fields that will make up the template Scroll back up to the Template section Click the Save as new template radio button Enter a uniqu
76. under the New West Partnership Why Corporate News Jul 23 12 lest Partnership extia piovncial business regstration now available online at SC New money judgment enforcement legislation now in effect el d Corporate News Online Submission Land Registry Saskatchowan Personal Property Registry May 28 12 Once you have successfully signed in to the LAND Application a link to Online Submission OLS is located along the left hand side of the page Click this link to access the OLS tool If you have successfully signed in the system displays the OLS Home page illustrated below OLS Online Submission Tool Packet Mgmnt OLS Home Search Search By Land Description v Client Reference LAND Full Search Typical Rural i e Section Township Range Quarter Legal Sub Division Legal Sub Division Ovypical Urban i e Lot Block Plan Cer Sean C DE arter n Section O Other any combination Township Range Meridian Extension indicates a Required field C Return all titles For more detailed information about this option please click here Land Description Help Search Alerts a No alerts at this time OLS News l online submission enhanced to provide improved online experience IS is pleased to announce that several minor enhancements to Online Submission OLS were implemented on September 27 2012 l isc makina changes i
77. xalot Paul 200029744 1 2 04 Dec 2001 16 02 58 890 100894608 Surface UNKNOWN described on Certificate of Title o Regular 400001388 Ties Validated Ties Commodity Unit Linked To Unit Old Land Description Title Lock Information Not Applicable WA Land Description Owners Title No Share Last Amendment Date Parcel Parcel Type _ Municipality NE 22 62 30 3 Ext 0 As Tauxalot Paul 200029766 172 04 Dec 2002 16 03 05 903 100894619 Surface UNKNOWN described on Certificate of Title i Regular 400001388 SS Ties Validated Ties Commodity Unit Linked To Unit Old Land Description Title Lock Information Not Applicable N A Benefits and Features of OLS e Reduced Packet Rejections O Real time feedback on data entered into system Si Validation of packets before they are submitted which ensures that all required data nine digit numbers etc are OLS Common Elements December 2012 2 Version 3 0 Information Services Corporation entered and authorizations and attachments are included in your packet Note This does not ensure that your authorizations and or attachments are completed accurately e Save Time Si Create customized templates for re use in common transactions Si Real time access to information to compile your transaction O Edit organize and store work already created within the OLS Tool O Upload fax or mail authorization and attachment documents which may be stored securely in
78. y the Choose File screen to access files saved on your PC or network Look in ow Documents DI bi Ce m my Adobe Captivate Projects my Captivate Projects My Data Sources Gu Music Am Pictures amy Received Files Snagit Catalog al File name D Files of type al Files 7 7 3 Browse to locate the file Double click on the file name or Single click on the file name and click Open The system places the location and name of the file in the Select Files to Upload field OLS Common Elements December 2012 54 Version 3 0 Information Services Corporation Select Files to Upload Itfsprd02 C Gbekorb Authorization doc Selecta Delete CC Wploaded peame SES Upload Progress Approximate time remaining 11 second s EH 25 90 Done Cancel Any documents uploaded and listed above will not be attached to your packet if you click Cancel 4 Click Upload The system displays a progress metre with the estimated time remaining and uploads the file Once the file has finished uploading it will appear in the list of uploaded documents Continue to browse and upload files until all documents are uploaded Select Files to Upload Woas SelectAn Delete fal Authorization doc Upload Progress 0 00 Done Cancel Any documents uploaded and listed above will not be attached to your packet if you click Cancel OLS Common Elements December 2012 55
79. your personal My OLS Documents area Si Carries forward previously entered data so you don t have to re enter it OLS Common Elements December 2012 3 Version 3 0 Information Services Corporation Technical Workstation Requirements You will need the following regardless of your computer s configuration e Browser Internet Explorer 5 5 or higher e Screen Resolution 1024x768 or higher e Additional Software Adobe Acrobat Reader The minimum requirements you will need e Operating System Windows 2000 Windows XP Home or Professional Windows Vista e Processor or CPU Intel Pentium 2 AMD K5 e RAM Memory O Windows 2000 128 MB Si Windows XP 256 MB fo Windows Vista 512 MB e Internet Download and Upload speed of 256 kb s e Fax machine to upload Authorizations and Attachments For optimal performance you will have following or better Operating System Windows XP Home or Professional Windows Vista e Processor or CPU O Intel Pentium 4 Celeron Viiv vPro Centrino T M Duo Xeon O AMD Athalon K7 Athalon 64 Opteron RAM Memory O Windows 2000 128 MB Si Windows XP 512 MB OLS Common Elements December 2012 4 Version 3 0 Information Services Corporation Si Windows Vista 1 GB e Internet Download and Upload speed of 512 kb s e Scanner to upload Authorizations and Attachments Note Details to identify the properties on your system may be found in the OLS Technical Requirement

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