OR Manager Web Access User Manual
Contents
1. e They will disable it so that it is useless to unauthorized users e Protect your token from physical abuse Cracked or blackened LCDs bent cases damage by liquid etc are not covered by the warranty Support Information CPMC IT Help Desk 415 600 7000 Support is provided 24 hours day 7 days week through the IT Help Desk Account access questions are handled during business hours If you have an account access question after hours you may call it in and it will be addressed on the next business day Page 4 OR Manager Web Access User Manual OR Manager Web Access enables you to view and print surgeon schedules as well as view Activity Reports for case bookings via the Internet As of July 2004 we have also included the ability to submit online reservations to the scheduling office via the Internet In this Chapter Topics in this chapter include Running OR Manager Web Access Surgeon Schedule Workflow Activity Report Surgeon Schedule Report Patient Link Schedule Viewer Reserve Room Page 5 Chapter 2 OR Manager Web Access User Manual Running OR Manager Web Access This section tells you how to logon to OR Manager Web Access and how to use the opening screen How To Logon to OR Manager Web Access 1 Start Microsoft Internet explorer 2 In the Address Window key in the Internet address URL of your facility s OR Manager Web Access application https sgisc cpmc org 3 Press the ENTER key2. From Date 6 01 2004 Thru Date 06 30 2004 Select Surgeons J I Abel Michael E MD I Alpert Bernard S MD I Anderson Lesley J MD I Andrews Brian T MD I Cox Christopher Y MD I Eskenazi Loren B MD 9 9 Select All 0 of 11 surgeons selected Select Statuses F Active F Canceled F Requested F Reservation Retrieve 1 Select a report Activity Report The Activity Report is booking audit trail information by surgeon Surgeon Schedule The Surgeon Schedule displays daily schedules for selected surgeons for the specified date ranges When you display the report you also have the option of clicking on the patient name to see more detailed information about each operation in the schedule 2 From Date and Thru Date Enter the range of dates for which you want to see surgeons schedules You can also IESE select your date range Page 8 Chapter 2 OR Manager Web Access User Manual from the Popup Calendars 3 Select one or more surgeons Use mouse clicks to place check marks in the boxes of the surgeons whose schedules you want to See Note The surgeon list includes only those surgeons that you are authorized to access SELECT ALL Click to select all surgeons on the list DESELECT ALL Toggles with SELECT ALL Click to clear the check marks from all selected surgeons 4 Select Statuses Active Cancel Request Surgeon Schedule Reports only Select the status es of
3. Teardown Time 1010 End Time 1020 Anesthesia Type General Anesthetic Diagnosis Add Procedure Comments Anesthesia Type General Anesthetic Status Reservation a T a Denotes required field z ext In the Reservation Summary you may view the procedure summary by clicking on the procedure number which is highlighted in blue and underlined The procedure summary window will pop up as in the example below Room Reservation Summary A E Patient Name Time Birthdate Date Sex To choose a procedure select a surgeon procedure duration combination and click the lt Add Procedure gt button Order Surgeon Procedure Total Time goon a ANDLE x ranon i0 Procedure Summary x E J Procedure aide Setup Rol order 1 Assistant 1 Teardown ot v Set Surgeon ANDLE Assistant 2 e St Procedure Arthroscopy Knee Repair Comment Tes a OR En Duration 150 Setup 10 AN teardown 10 pia Teardown Add Procedure Co Asst 1 Asst 2 Anesthesia Type General Anesthetic Std Comment Diagnosis N Comment Denotes required field Page 20 Chapter 2 OR Manager Web Access User Manual If you wish to edit or delete a procedure which you have already added you may do so in the Reservation Summary section Click the X button once to delete a procedure from the reservation Click the pencil to edit the procedure in the same section of the form where you added the procedure initially Don t for
4. can click on any entry to see more details ARLIN M Booking about the patient and surgery Details HOMPSO Summar Y e Surgeons amp Procedures e Equipment amp Resources e Patient Details e Booking Details e Summary Surgeons amp Procedures Gives surgeon and procedure detail as well as start times durations etc from the medSURG Booking Screen Surgeon Schedule s Surgeons and Procedures 01 14 2002 Monday PHLROOM Start Surgeon Procedure Minutes Site Position Assistants A4ARONSON SCOTT 1945 AAAA AAAA 60 Page 13 Chapter 2 OR Manager Web Access User Manual Equipment amp Resources Gives equipment and resources detail from the medSURG Booking Screen Surgeon Schedule Equipment and Resources 01 21 2002 Monday Operating Room no 12 Equipment 1 Orthopedic Bone Saw Resources 1 CIRCULATING NURSE Run Date Thu Nov 14 19 07 27 EST 2002 Patient Details Gives details from patient user defined screens on the Patient Tab of the medSURG Booking Screen Note that the layout is the same as the corresponding user defined screens 3 Surgeon Schedule Patient Details Patient ROBINS CHRISTINE Demographic Data Date of Birth 10 04 197 Age 26 Sex m Employer Address 34 ORANGE ROAD City ARLINGTON HEIGHTS State Ma Zip fo2175 Patient s SSN O00 00 0000 Home Phone 617 525 1212 Other Phone Patient Weight Ibs Allergic to latex N Pag
5. letters An will search against the mnemonic field ReserveRoom SurgeonsProcedures U7 Rare Birthdate Date 07 28 2004 Sex To choose a procedure select a surgeon procedure duration combination and click the lt Add Procedure gt button Order Surgeon Procedure Total Time pungeon Vv Duration _ np IF Ronm CWNSAWEST Procedure de Assistant t dw Al r Surgeon ABEMI Abel Michael E MD Assistant 2 Cd Surgeon ALPBE Alpert Bernard S MD Comment Surgeon ANDLE Anderson Lesley J MD Surgeon ANDBR Andrews Brian T MD Surgeon COXCH Cox Christopher Y MD Surgeon ESKLO Eskenazi Loren B MD Surgeon HIRDE Hirabayashi Dean R MD Add Procedure Surgeon JOSGR Jossart Gregg H MD Surgeon KINGA Kind Gabriel M MD Anesthesia Type Surgeon RABIO Rabkin John M MD Diagnosis Surgeon RABRO Rabkin Robert 4 MD Comment Denotes required field Next Select Procedure Click the down arrow next to the procedure field to reveal the procedure list Search the list by procedure mnemonic or description and entering in the search criteria in the search box The criteria you enter in the search field will search against whichever field is highlighted The example below indicates that the letters arthr will search against the description field ReserveRoom SurgeonsProcedures z Us SU Bs ein Birthdate Date 07 28 2004 Sex To choose a procedure select a surgeon procedure durat
6. levels displayed in the Activity Report BOOKED case booked initial booking CANCELED case cancelled CANREASCHANGED case cancelled reason is changed EDIT FORM DATA user defined booking screens edited EDITED booking edited i e procedure surgeon user defined field FORM ACCT UPD MOVED case moved PAT MOVED PATIENT MERGED changed patient on booking or case record PRINTED printed to paper in SGISC PRINT PREVIEWED RE FILED moved edited and refiled booking REARRANGE bookings rearranged on day i e time room may have been moved REBOOKED cancelled booking rebooked into same time REQUEST booking requested RESERVATION booking reservation completed via web STD ACCT UPD SYNC ACCT UPDA updated via ADT interface usually involves patient demographic data VIEWED booking viewed by scheduler in SGISC WAITLIST Page 11 Chapter 2 OR Manager Web Access User Manual Surgeon Schedule Report The Surgeon Schedule Report shows booking information for the surgeons and date ranges you selected on the opening screen The report shows one surgeon at a time starting with the first surgeon you select This picture shows part of a report for Dr Aaronson in condensed format Surgeon Schedule Schedule for Berena Selection 01 11 2002 through 08 01 2002 SetupProc TrdwnEnd Patient Surgeon Procedure Room Status 1945 1945 2045 2045RAMONDI AMY AARONSON SCOTT T M D AAAA AAAA PHLRM
7. the bookings you want to see 5 RETRIEVE Click to produce your report 6 optional If you chose the option to Filter by Patient Name for Activity Report an additional screen appears to use for selecting a patient to whom to limit the report You can only filter by one patient at a time Surgeon Schedule Activity Report Patient Filter 01 11 2002 08 01 2002 M ASRONSON SCOTT T M D M ABEBE DEJENE A M C M ABECUNAS RICHARD C R N A M ABELMAN LESTER M M D 6 of 6 surgeons selected Filter by patient TARLIN MARIE See Activity Report or Surgeon Schedule Report on the following pages for information on the report type you chose Note If you are a secondary or assistant surgeon on a case booking you will also be able to view the Activity and Surgeon Schedule Reports Assistants will not be able to view the reports In the Surgeon Schedule Report the primary surgeon is listed on the report summary screen by default To view all secondary surgeons click the Patient Link and select Surgeons amp Procedures Page 9 Chapter 2 OR Manager Web Access User Manual Activity Report The Activity Report gives you information from the Booking Audit Trail for all status updates made during the time period specified Ei Surgeon Schedule Activity Report Results Selection 01 25 2002 through 01 01 2003 Physician Campus Status AARONSON SCOTTT M D _ J all 7 al z Retrieve Print ID Stat
8. wh we Ww er et ist ln lo IFF ee ee ee et 2004 07 28 200 y E TE e restricted restricted restricted restricted restricted oO Oo O o o o o1o o D D co 00 00 00 00 09 09 Oo j e 6 fo o N N mm m O MoO MoIn o 0915 El OR Manager Web Access User Manual Chapter 2 Reserve Room To start You may only reserve a room from the grid and it may only be in open time black or your block blue with surgeon s name the reservation Move the mouse to show the room date and time window When you find the start time you want click once AHIR PLL TST ST RST EST est eet ee eS es cB cB oo oo od od col col ob ob co co by fas 0 0 0 0 0 0 0 0 0 0 0 090 0 0 0 0 0 0 0 0 0 0 0 0 0 Ojo Click Reserve This Time Slot to reveal the reservation form b BEL R iii Date 2004 07 28 0730 Room CW0S5 Time RT SPST RST RIKI R eet Pd PS By col oo as ao oo oo ob elella 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 18 Chapter 2 OR Manager Web Access User Manual Select Surgeon Start by clicking the down arrow next to the Surgeon to reveal the surgeon list Search the surgeon list by mnemonic or name and entering in the search criteria in the search box The criteria you enter in the search field will search against whichever field is highlighted The example below indicates that the
9. California Pacific Medical Center A Sutter Health Atiliate lt OR Manager Web Access WA https sgisc cpmc org July 2004 Page 1 RSA SecurlD Token Instructions e Launch Internet Explorer 5 5 e Inthe Address box type https sgisc cpmc org to display the SecurID PASSCODE request screen QD SecuI0 PASSCODE Hequest Micresolt inteenet Eapioser u AAA m SP a serch h A actrees emping to connec to Yahod SecurID PASSCODE Request Cis requares that you athenbeme wing your Sarwi toker F Diora be lrer e Enter Username provided by CPMC found on your request form in the box labeled User Name NT Username e Enter Passcode the randomly generated number on your token display e Click Send Page 2 Chapter 1 RSA SecurID Token Instructions m EEr sara UO V Bender a Ka aes eS ele SS a ee a ee ees oe ee a Sec urID New PIN Req uest n Mew PD i efi Cre LT C fi Pm Jere r T ir Pr I p J T ard E E ATI E TEAD Te I i wr J Crd CALL itt TH A PT jj nis I 1g m Tan rrr it ThTkh Ty J rr Ll a MIY Naw PIM Venly New FIM p J Samj Pam een AR First time users will be prompted to enter a PIN Personal Identification Number use at least 4 numeric digits When yout code is accepted you will return to the Secur D PASSCODE Request screen DD SecwID PASSCODE Request ionel internet Eupe En mf Ceb e terete note sec
10. NDLE Room Book Date Setup Time Start Time Teardown Time End Time Anesthesia Type Diagnosis Comments Status Reservation Summary Procedure Total Time ACL 150 cwos 07 28 2004 0730 0740 1010 1020 8 Tear of the knee during skiing accident Other comments to give to the scheduling office to help them with the booking Reservation Chapter 2 OR Manager Web Access User Manual Add Patient To add a patient you must include the last name first name DOB and sex SSN is optional Once you ve input the entire data click Next to go to the Reservation Summary ReserveRoom PatientEdit To add edit patient demographics enter data below and click the lt Next gt button Last Name Patient Name First Name oe DOB 08 18 197 1l mm dd yyyy Sex Male Order Surgeon SSN 123456789 000000XX ices Room Book Date Setup Time Start Time Teardown Time End Time Anesthesia Type Diagnosis Comments Status Previous Next Reservation Summary Procedure Total Time ACL 150 CWDS 07 28 2004 0730 0740 1010 1020 8 Tear of the knee during skiing accident Other comments to give to the scheduling office to help them with the booking Reservation Complete details of everything you entered in your Reservation are summarized for final review before submission Click Finish to complete your reservation Reservation Summary Patient Name Vercruysse Edward Birthd
11. O2 A O0L 15 2002 0245 0245 0315 031 sMACREADY Bud AARONSON SCOTT T M D AFAS Abdominal Fuceric Antrimine Section PHLRMO2 A Date 01 16 2002 1530 1530 1630 1640 LABLIN iss AARONSON SCOTT T M D COLECT Colectomy RMO1 A To select another surgeon click on the down arrow button next to the Schedule for box and highlight the surgeon in the list The Surgeon Schedule Report has a number of columns which are described from left to right e Setup The starting time for setting up the OR for the procedure e Proc The starting time for the procedure e Trdwn The starting time for tearing down the OR setup e End The ending time for the teardown This is also the end of the total time allocated for the procedure e Patient Patient s name Click hypertext link for more information See Patent Link below e Surgeon The surgeon who is performing the operation e Procedure Mnemonic and description of procedure e Room The operating room in which the procedure is performed e Status Booking Status A Active C Cancelled R Requested not used at CPMC at this time V Reservation all web reservations Page 12 Chapter 2 OR Manager Web Access User Manual Patient Link Patient EE From the Surgeon Schedule Report you can click on any patient s name amono surgeons o to get a menu offering more information about the patient and or a procedure Equipment amp MACRE AD Yiee nh When the menu appears you
12. ate 07 30 2004 Facility Group Select a Facility Start Time o700 Grid Height 13px H End Time 1800 The earliest date to reserve a room is 7 21 2004 10 26 29 AM The latest date to reserve a room is 8 30 2004 10 26 29 AM Retrieve Page 16 Chapter 2 OR Manager Web Access User Manual There is a great deal of data being returned when you query the Schedule Viewer please be patient Queries may take between 10 and 20 seconds While you are waiting the screen will display the system s progress in returning your results Progression 41 0705 o wd m o Step Time Step 10 Begin Grid Retrieval 7 16 2004 10 39 28 AM Step 20 Begin Initializing Grid Object 7 16 2004 10 39 32 AM Step 30 6 End Initializing Grid Object 7 16 2004 10 39 33 AM Step 40 Begin Populating Grid Tables 7 16 2004 10 39 33 AM 00 00 00 INPN pp jw ja nN iN e 0jam ajoja O J A un OOo o o o o 00 00 f 00 co 00 Niele oO jo nin O NMo no nso D oO M ul oO D 0 0900 o D D 00 00 00 09 09 tte oO anj f f0 o m m 0jmnjojmnjo The results will be displayed in the grid with the following colors e Red unavailable time e Black open time available for scheduling e Blue restricted block time for another surgeon e Blue surgeon last name your block time e Gray your booking with basic patient information o ao H on i Se Se Ge ce i ls e io na
13. ate 1971 08 18 Sex M Order Surgeon Procedure Asst 1 Asst 2 Duration J ANDLE ACL 150 Room CWOS Book Date 07 28 2004 Setup Time 0730 Start Time 0740 Teardown Time 1010 End Time 1020 Anesthesia Type 8 Diagnosis Tear of the knee during skiing accident Comments Other comments to give to the scheduling office to help thern with the booking Status Reservation Setup Teardown Comment 10 Previous Finish Once the Reservation is finalized you will receive the following message and a unique booking ID to be used in referencing the case both on the web and when calling the scheduling office Reservation Summary Refer to booking when checking the status of your reservation with the SGISC or web site Reservations will be processed within 2 hours If there is a problem you will be contacted Book Urn 8985 This page will redirect to the Schedule Viewer in 9 seconds Click here for Schedule Viewer Page 23 Chapter 2 OR Manager Web Access User Manual After 10 seconds the system will regenerate the grid with your new reservation in gray By going to Surgeon Schedule you may view your new reservation on your surgeon s personal surgeon schedule or in the Activity Report en oO D oO B a a M co i a j l 7 B gee a g ggg ja lx 9 12 19 ls io ia d ll th 5 8 m oO o o D D 0o 00 oO ony o Oo oj 0915 From the
14. e 14 Chapter 2 OR Manager Web Access User Manual Booking Details Gives details from booking user defined screens on the Patient Tab of the medSURG Booking Screen Note that the layout is the same as the corresponding user defined screens 01 21 2002 Monday Jay s Test Booking Data Reason for visit Is anesthesia needed Anesthesia Type Patient Location Patient Bed Type pbtype Booking was entered by Caledinby Called in on al Secondary Procs i Summary Give surgeon and procedure summary information including patient name procedure start and end times as the end of the teardown time and the booking status Booking Summary 01 20 2002 1415 Status C 01 20 2002 Sunday SEAN 1 Patient LEMMER TERESA Setup Start Procedure Start 1415 1430 Procedure End Teardown End 1530 1545 Start Surgeon Procedure 1415 AARONSON SCOTT T M D Minutes Site Position Assistants 4C Acromioplasty 60 Run Date Thu Nov 14 19 29 05 EST 2002 Page 15 Chapter 2 OR Manager Web Access User Manual Schedule Viewer The Schedule Viewer allows you to view the schedule for surgery rooms for which you have access The grid provided is a way for you to quickly qualify which rooms have availability before you submit an online web reservation or contact the scheduling office Date and Time Range To query the grid you must select a date range by clicking on the calendar for the start of t
15. get to click Add Procedure after you have edited it Room Time Date lt Add Procedure gt button Surgeon Procedure Assistant 1 Assistant 2 Comment Anesthesia Type Diagnosis Comment 7 28 2004 To choose a procedure select a surgeon procedure duration combination and click the ANDLE Duration i50 Setup fe PP Teardown dq444 eed L Add Procedure General Anesthetic Denotes required field Patient Name Birthdate Sex Order Surgeon 1 ANDLE Room Book Date Setup Time Start Time Teardown Time End Time Anesthesia Type Diagnosis Comments Status Reservation Summary Procedure Total Time ACL 150 4 CWOS WEST 07 28 2004 Edit 0730 0740 1010 1020 General Anesthetic Reservation If the Reservation will have an Assistant Surgeon click the down arrow next to the Assistant boxes to reveal the surgeon list Search the list the same way as you did when selecting the surgeon Room Time Date To choose a procedure select a surgeon procedure duration combination and click the lt Add Procedure gt button Surgeon Procedure Assistant 1 Assistant 2 Comment Anesthesia Type Diagnosis Comment CWO5 WEST Duration Setup 150 ANDLE x lt Tasedauems AD Surgeon ABEMI Surgeon ABRBA Surgeon AHDRO Surgeon AHLRI Add Procedure Surgeon AIEV Surgeon ALBDA Su
16. grid remember that you can view the details of the booking by clicking on the reservation to review the Patient Link menu 0915 ee io Page 24
17. he date range To query successive days use the up arrow to specify how many days from the start date you want returned In the example below we have selected July 28 as the start date and for three successive days To double check look at the grayed out boxes for From Date and Thru Date Below these boxes you may specify the time range to be displayed In this example we will return 7 am 6 pm Room Selection Select the room by individually clicking on the checkboxes next to each room For faster selection of multiple rooms you may use the Select Deselect All button or the Room Group Facility Group drop downs in the bottom right part of the screen Remember that you are restricted to returning 40 columns in the grid The number of columns to be returned is calculated as the number of days multiplied by number of rooms In the example below we will return 15 columns 3 days x 5 rooms Click Retrieve button but note just above the Retrieve button the text indicating the window of time for which reservations will be taken ScheduleViewer SearchParameters Room Listing _ Wk Sun Mon Tue Wed Thu Fri Sat M CWOICWEST m i a M CWO2 WEST 28 5 6 7 8 9 40 29 12 13 14 15 16 17 M CWO3 WEST 30 19 20 21 22 23 24 M CWO4CWEST 31 26 27 28 29 30 31 ERT M CWOS WEST Today is Fri 16 Jul 2004 LEON Days Saet An 5 of 24 rooms selected From Date 9 20 Room Group Select a Room Group Thru D
18. ic Tear of the knee during skiing accident H Other comments to give to the scheduling office to help them with the booking Denotes required field Patient Name Birthdate Sex Order Surgeon 1 ANDLE Room Book Date Setup Time Start Time Teardown Time End Time Anesthesia Type Diagnosis Comments Status Reservation Summary Procedure Total Time ACL 150 PEE CWOS WEST 07 28 2004 0730 0740 1010 1020 General Anesthetic Reservation Select Patient After clicking Next on the Surgeons Procedures page the Patient Selection screen will be displayed Search patient Enter any combination of last name first name DOB ot SSN to search for the patient Clicking MRI Search button will search against the hospital s registrations Clicking Patient Search will search against the surgery scheduling database Select the patient you desire and click Next to go to the Reservation Summary If you cannot find the patient you want click Add Patient To find a patient enter a Last Name First Name and then either DOB SSN or Unit Number and click the lt Search gt button Last Name First Name Search Type DOB OSSN Unit Number Search Results Last Name SMITH Smith 05 21 1977 mm dd yyyy Patient Search MRI Search First Name SSN DOB Unit ADAM 316900202 05 21 1977 06217089 Add Patient Previous Next Page 22 Patient Name Birthdate Sex Order Surgeon ah A
19. ion combination and click the lt Add Procedure gt button Order Surgeon Procedure Total Time Surgeon ANDLE Duration bo Room CWOS WEST Procedure O T Setin Book Date 07 28 2004 Assistant 1 Assistant 2 a na tie ecb S i Comment ACL Arthroscopy Knee Repair ACL ACLOP 4rthrotomy Knee ACL ADNOID Adenoidectomy ADREN Adrenalectamy Add Erocedurs ALABD Lipectomy SAL Thigh Bu ttock bdomen Anesthesia Type AMPARM Amputation Arm Hand Comment Diagnosis AMPDIG Amputation Fingers AMPET Amputation Foot AMBPLEG Amputation Leg AMPTOE Amputation Toe ARAL Pureianian heal Fiam we Mint Denotes required field Next Page 19 Chapter 2 OR Manager Web Access User Manual Note that after selecting the procedure the default duration setup and teardown times are returned in minutes Click Add Procedure button to add that procedure to the reservation summary on the right side of the screen Repeat the Select Surgeon Select Procedure steps for multiple procedures in a reservation A Birthdate Date Sex To choose a procedure select a surgeon procedure duration combination and click the lt Add Procedure gt button Order Surgeon Procedure Total Time Surgeon ANDLE Duration i50 e 1 ANDLE ACL 150 a Procedure v Setup Room CWOS WEST Assistant 1 Doo Teardown Book Date Be ea i Setup Time 0730 Assistant 2 dy Start Time 0740 Comment
20. on you keyboard 4 Follow the instructions in the document RSA SecurID Token Instructions in Chapter 1 to access the OR Manager Web Access application After successful authentication through RSA SecurlID you will be prompted for your user ID and password for the OR Manager Web Access application The OR Manager Web Access Login Screen comes up 4 Username M Welcome to Picis Web Access Password 5 Enter your Login ID and Password and then click LOGIN s PICIS OR Manager ntranetSite Logoff Security Information x K This page contains both secure and nonsecure d items Do you want to display the nonsecure items Yes No More Info 6 Click Yes Page 6 Chapter 2 OR Manager Web Access User Manual The SGISC announcements appear OR Manager Welcome to the Surgery GI Search our site co Scheduling Center SGISC Announcements Technical Support Call CEMC IT Help Desk For 24x7 technical support contact the CPMC IT Help Desk at 415 600 7000 Questions received after hours regarding user accounts and training will be logged and addressed on the next business day Please direct questions regarding booked cases to the Surgery GI Scheduling Center during business hours at 415 300 4100 5 In the top menu bar click OR Manager tab 6 In the left hand margin click Surgeon Schedule to access Surgeon Schedule Workflow which includes Activity Reports and Surgeon Schedule Re
21. ports s DICIS IntranetSite Logoff E Welcome to the Surgery GI Sees Scheduling Center Reserve Room Help SGISC Announcements Technical Support Call CPMC IT Help Desk For 24x7 technical support contact the CPMC IT Help Desk at 415 600 7000 Search our site 60 Print Questions received after hours regarding user accounts and training will be logged and addressed on the next business day Please direct questions regarding booked cases to the Surgery GI Scheduling Center during business hours at 415 300 4100 Note After 200 seconds of inactivity in the application you will be forced to re authenticate to the application starting with the RSA SecurID token authentication This is critical for ensuring security of patient information on the Internet Page 7 Chapter 2 OR Manager Web Access User Manual Surgeon Schedule Workflow You use the Surgeon Schedule Workflow to view or print a report of activity and bookings for surgeons you have access to Note This topic assumes that you have already logged in to OR Manager Web Access and selected Surgeon Schedule from the main menu If not log in following the procedures in Running OR Manager Web Access Opening Screen The opening screen is where you enter or select the parameters for your Surgeon Schedule Report SurgeonSchedule SearchParameters Select a Report Activity Report C Filter by patient name Surgeon Schedule Select a Date Range
22. rgeon ALLAR Surgeon ALLGE Surgeon ALPBE Surgeon ANAPE Surgeon ANDLE Surgeon ANDBR ane A Click for surgeon list AMAIL ta Patient Name Birthdate Sex Order Surgeon at ANDLE Room Book Date Name Abel Michael E MD Abrikosova Natalia MD Ahdoot Roben MD Ahlfeld Richard J DDS Ai Everett MD Alberts Daniel F DPM Allen Arthur w MD Allman George W MD Alpert Bernard S MD Anastassiou Peter T MD Anderson Lesley J MD Andrews Brian T MD h Hamans i Taman M Reservation Summary Procedure Total Time ACL 150 A CWOS WEST 07 28 2004 Denotes required field Page 21 Chapter 2 OR Manager Web Access User Manual The comments section under Assistants is used to indicate comments related to the procedures to be performed eg site side of surgery Select Anesthesia Type from drop down box and type in diagnosis if applicable as well as any other comments for the overall reservation at the bottom comments box Use this comments box for any special L to be conveyed to the o office Room Time Date To choose a procedure select a surgeon procedure duration combination and click the CWOS WEST lt Add Procedure gt button Surgeon Procedure Assistant 1 Assistant 2 Comment Diagnosis Comment Anesthesia Type Duration 150 ANDLE gt Setup pe teardown ACL tear left knee m a Add Procedure General Anesthet
23. uriD PASSCODE Request ae Page Vou WE aem Seg Ei JA regm e et 4 eT E umg riL F e ki Hii xI ame ged Sec Ib FA DE in ct lowing fel ick make ikt E HZIE misi ar th EWF Tii i 5 re fee BOSC ale eh F nE l T ni T T Ly aS a Wie Ue E E pi ic Ll sermanme reste PASSCODE end Reset o r FF Floss a reece Enter your Username and your new PASSCODE PIN plus the randomly generated number on the token Your Passcode ftom now on will be your PIN code plus the 6 numbers displayed on your token If you are asked if you want Windows to remember your password click No as your PASSCODE will never be the same Page 3 Chapter 1 RSA SecurID Token Instructions SecurID Token Care and Use Your new RSA SecurID token is part of a security system that protects CPMC and Sutter Health s valuable information resources For your own protection as well as that of the system always take the following precautions e Never reveal your PIN to anyone Do not write it down e Do not let anyone access the system under your identity i e log on with your PIN and code from your token e If you think someone has learned your PIN contact the IT Help Desk at 415 600 7000 or after hours the Sutter Health Help Desk at 916 733 3737 immediately e If your token is missing contact the IT Help Desk at 415 600 7000 or after hours the Sutter Health Help Desk at 916 733 3737 immediately
24. us Status Date Patient Procedure Date Time Procedure Location 01 25 2002 GEORGE LOWELL 02 21 2002 MSM eee eee 14 29 45 b 06 12 1948 945 SUBIRE RMO3 01 25 2002 SHEA ERIN 02 21 2002 Abdominal Aortic Aneurysm really long MSM Sf es Be asritee 10 20 47 b 12 04 1970 715 desc RMO4 01 25 2002 coleman walter 01 27 2002 MSM ee 14 19 49 b 815 dd RM12 01 31 2002 DRISCOLL KATIE 01 31 2002 MSM 62872 BOOKED 12 08 05 b 08 27 1999 1430 RIGHT KNEE ARTHROSCOPY ORI 02 05 2002 GALLANT BABY 02 05 2002 Abscession of the Cortex Doppler MSM Relay poe 10 29 44 b 1810 Extraction dan When the Activity Report is first opened it displays the activity on all campuses and for all statuses for the first physician on your list Use the e Physician dropdown list to change the surgeon whose activity you are displaying e Campus dropdown list to show only activity for the selected physician on a particular campus e Status dropdown list to show only a certain category of activity for the selected physician After making a selection from the dropdown lists you must click RETRIEVE to refresh the screen with the new or filtered data Sorting the Report By default the Surgeon Activity Report is sorted by the first column ID You can resort the report in ascending order on any column by clicking on the column header Page 10 Chapter 2 OR Manager Web Access User Manual Status Definitions Below is a list of definitions for each of the status
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