Xerox® WorkCentre® 7120 Multifunction Printer Evaluator Guide
Contents
1. Vv ENERGY STAR qualified Security Scan to password protected PDF Secure Print Data Encryption Image Overwrite Full system Common Criteria Certified Common Access Card enablement option Xerox WorkCentre 7120 Evaluator Guide 23 Questions Comments Problems For more information about the Xerox WorkCentre 7120 please contact your Xerox sales representative call 1 800 ASK XEROX or visit us on the web at www xerox com office oon 5 J Adobe PostScript 3 s Owen 3 2010 XEROX Corporation All rights reserved XEROX and XEROX and Design CentreWare WorkCentre and Scan to PC Desktop are trademarks of or licensed to Xerox Corporation in the United States and or other countries Contents of this publication may not be reproduced in any form without permission of Xerox Corporation As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR and the ENERGY STAR mark are registered U S marks The information in this brochure is subject to change without notice 3 10 610P730031 W70EG 01UA xerox2. WorkCentre 7120 Tabloid size Color Multifunction Printer Xerox WorkCentre 7120 Multifunction Printer Evaluator Guide Xe rOx About this Guide This Evaluator Guide introduces you to the WorkCentre 7120 color multifunction printer explains its key features and performance advantages and provides guidance throughout your evaluation process Section 1 Evaluating Color Section 2 Introducing the Section 3 Configuration Multifunction Printers WorkCentre 7120 Color Summary Specifications 3 Eyaluation Overview Multifunction Printer Supplies and Support Resources 16 Product Overview 18 Configuration Summary 4 Cost Control 19 Specificati 5 Productivity P 20 Suppli 6 Installation and Deployment uppties zi tR 7 Ease of Use and Management upport kesources 9 Versatility 12 Security 14 Environmental Impact 15 Reliability 2 Xerox WorkCentre 7120 Evaluator Guide Section 1 Evaluating Color Multifunction Printers Overview Based on continuous study of our customers productivity requirements Xerox recommends that the following criteria be used when evaluating which color multifunction printer to purchase for your office Cost Control Can you monitor and control your organization s printing costs Productivity Can the multifunction printer keep up with the demands of your business or workgroup Installation and Deployment How does the multifunction printer ease the dem
3. and optional Adobe PostScript 3 Concurrency The controller s advanced design also helps avoid bottlenecks at the front panel Concurrent operation means you won t have to wait until a long print job is complete to program a fax scan or copy job By keeping the front panel available for programming while the print engine is busy users stay productive and avoid idle time waiting for the multifunction printer Scan and fax jobs can be programmed and executed without waiting for the print engine to become available while newly programmed copy jobs will join the job queue and be executed when earlier jobs are completed Print Around The advanced Print Around feature holds a job in need of resources such as a special paper size and prints the next job in the queue which means no more waiting for a critical print job Streamlined processes Easily share files or introduce electronic archiving with powerful scan capabilities Create text searchable files at the device for easy retrieval Compression technology reduces network load to enable fast transmission Plus you can create job flow sheets to automatically route documents to predefined locations including combinations of email addresses fax destinations and FTP SMB sites Monitoring system status The WorkCentre 7120 multifunction printer delivers up to date information on every job print copy scan email or fax plus in depth device information Whet
4. 85 x 125 mm to 297 x 432 Bypass Tray 50 sheets Custom sizes 3 5 x 3 9 in to 11 7 x 17 in 89 x 98 mm to 297 x 432 Tray 1 and 2 520 sheets each Sizes 5 5 x 8 5 in to 11 x 17 in A5 to A3 Tray 1 4 520 sheets each Sizes 5 5 x 8 5 in to 11 x 17 in A5 to A3 Custom sizes 5 5 x 7 2 in to 11 7 x 17 in 140 x 182 mm to 297 x 432 Custom sizes 5 5 x 7 2 in to 11 7 x 17 in 140 x 182 mm to 297 x 432 Optional Envelope Tray Up to 60 envelopes 10 commercial Monarch DL C5 Custom sizes 3 9 x 5 8 in to 6 4 x 9 5 in 98 x 148 mm to 162 x 241 mm Paper output Standard Dual Catch Tray 250 sheets each Lower tray offsets Optional Integrated Office Finisher 500 sheet stacker 50 sheets stapled single position stapling Office Finisher LX 2 000 sheet stacker 50 sheets stapled 3 position stapling optional hole punch optional booklet maker score saddle stitch Convenience Stapler staples 50 sheets Copy First page out time As fast as 8 1 seconds color 6 5 seconds black and white Resolution max 600 x 600 dpi Automatic two sided Electronic pre collation Automatic tray selection Build Job Negative Mirror image Automatic booklet creation Copy features Multi up Auto RE Mixed size originals Covers insertion Sample set Book copying Annotation Auto color selection Area designation Poster mode Watermarks ID Card Copy Print First page out time As fast as 13 secon
5. Common Criteria Certification process Xerox submits its products along with highly structured statements of the product s information security capabilities for validation by an independent government sponsored laboratory Certification is a costly rigorous time consuming process The WorkCentre 7120 multifunction printer will be submitted for certification shortly after public availability Check the Xerox security pages www xerox com security for more up to date information Xerox currently has more MFP products Common Criteria certified than any vendor in the industry For more information regarding Xerox security visit www xerox com security Xerox WorkCentre 7120 Evaluator Guide 13 Section 1 Evaluating Color Multifunction Printers Environmental Impact Environmental impact can be assessed in a variety of ways Does the multifunction printer offer advanced technologies that help you save energy and reduce paper consumption Also consider the amount of noise generated by the device Is it quiet enough to allow convenient placement in close proximity to its users without causing a distraction Earth Smart Settings Earth Smart Defaults Set 2 Sided Print as default C Turn off Banner Pages by default C Set 2 Up as my default Layout C Enable Smart 2 Up by default x Reduce Paper Waste C Set Sample Set as my default Job Type L Enable Smart Sample Set by default _ Set Draft Mode as my def
6. as an FTP server e USB Enablement option Scan to or print from any standard USB memory device for portability and convenience Additional Xerox scan software is available to expand the capabilities of your WorkCentre 7120 multifunction printer e Xerox Scan to PC Desktop bundles Nuance PaperPort software for scanning organizing and sharing images with Nuance OmniPage software which converts hard copy documents into searchable and editable electronic files Xerox WorkCentre 7120 Evaluator Guide 9 e ScanFlowStore ScanFlowStore software by Nuance greatly reduces document processing time with its powerful Optical Character Recognition technology Using template based scanning a user simply selects specific zones on a document from which data specific to industries such as healthcare legal or financial is captured and used for file naming creating network folders populating PDF properties searching and retrieving and routing scanned documents to their correct repositories e Xerox SMARTsend eases the process of editing metadata choosing file formats and distributing scanned files to multiple destinations including remote printers email network folders mailboxes fax destinations and more In addition to a flexible set of destinations and additional software the WorkCentre 7120 device includes a set of scan features highlighted by e Thumbnail Preview preview prev
7. e 50 sheet single position stapling Office Finisher LX e 2 000 sheet stacking e 50 sheet multiposition stapling e Optional hole punching e Optional Booklet Maker score crease saddle stitch Booklet Maker for Office Finisher LX e Up to 40 booklets 1 15 sheets per booklet 80 gsm or less 2 10 sheets per booklet over 80 gsm e Saddle stitch Stapling 2 15 sheets 8 60 page booklet 16 lb Bond to 24 lb Bond 55 to 90 gsm e Score Crease 1 15 sheets unstapled Xerox WorkCentre 7120 Evaluator Guide Section 1 Evaluating Color Multifunction Printers Security What types of security requirements are critical to your office Does the device have the security features to meet these demands Can device access be password protected Does the system remove latent images from the device s hard drive Does the system have features in place to safeguard confidential documents How the WorkCentre 7120 Document Device multifunction printer exceeds e Secure fax protect faxed documents Audit log tracks printing scanning the security requirement by requiring a PIN access code before and network fax activities by user time the received fax is printed and date Integrated security In today s business environment security e Secure print holds print jobs at the e User Authentication with LDAP is a critical competency The technology MFP until released by job owner at the Kerbero
8. for both color and black and white plus a versatile array of print features highlighted by e Booklet creation formats and organizes electronic documents for printing as hard copy booklets e N up Saves paper by printing multiple pages onto a single sheet e Page level programming lets users specify unique driver settings for individual pages in a document e Print Around holds a problem job that needs resources such as a different paper size and prints the next job in the queue e Sample set Allows users to proof a sample document before printing the entire job e Secure delay print print jobs are held in memory until a PIN code is entered at the front panel ensuring prints are not left unattended at the MFP e Watermarks Adds labels such as Draft Confidential or customized messages to printed documents Scan features With the WorkCentre 7120 multifunction printer you can easily share files or introduce electronic archiving with powerful scan capabilities Standard scan distribution destinations include e Scan to Email Send scanned images to email recipients with authentication and LDAP for network security and integration e Scan to Folder Store scanned images on the hard drive for retrieval at your desktop Optional scanning capabilities include e Network Scanning Templates enable sending scanned images to multiple predefined locations such
9. paper capacity of up to 2 130 sheets the WorkCentre 7120 device can also drastically reduce paper reloading downtime Xerox SMart KitTM technology also helps minimize downtime by predicting when critical parts will fail and alerting you to order replacement units SMart Kit replaceable units are as simple to replace as toner cartridges Service support Building on the reliability engineered into the WorkCentre 7120 multifunction printer Xerox has trained and developed a sophisticated service delivery network capable of maintaining your equipment addressing issues users may encounter and training employees on how to get the most out of the equipment Xerox WorkCentre 7120 Evaluator Guide 15 Section 2 Introducing the Xerox WorkCentre 7120 Color Multifunction Printer Product Overview Efficiently powerful performance Seamlessly create and share business critical information in full office color and take your business or workgroup to a higher level of performance without hurting the bottom line Streamline your processes Increase productivity with powerful workflows that optimize business efficiency The compact WorkCentre 7120 is loaded with features that save time and simplify device management e Fast output Copy and print both single sided and two sided documents at up to 20 ppm in color or black and white e Scan print copy fax and route files all at once Concurrent operation maximizes offic
10. 5 v5 3 HP UX 11 0 11i v2 Solaris 8 9 10 Linux Fedora Core 1 5 Red Hat ES4 SUSE 10 11 Other Options USB Enablement Print from Scan to USB Media Card Reader Common Access Card Enablement Kit Thumbnail Preview Work Surface Foreign Device Interface Text searchable PDF PDF A XPS 18 Xerox WorkCentre 7120 Evaluator Guide Section 3 Configuration Summary Specifications Supplies and Support Resources Specifications Specifications Device Management Xerox CentreWare Web Xerox CentreWare IS Xerox CentreWare for Unicenter TNG Microsoft Management Console Microsoft System Center Operations Manager HP OpenView Xerox Device Manager Xerox Device Types for SAP R 3 Environment Microsoft Windows 2000 XP SP1 amp higher 32 amp 64 bit Server 2000 Server 2003 32 amp 64 bit Vista 32 amp 64 bit 7 32 amp 64 bit Print Driver Support Unix Apple Mac OS 10 3 and above Media Handling Standard Trays Supported Sizes Duplex Automatic Document Feeder DADF 110 sheets Sizes 5 5 x 8 5 in A5 to 11 x 17 in A3 Custom sizes 3 3 x 4 9 in 85 x 125 mm to and Weights 11 7 x 17 in 297 x 432 mm Bypass Tray 50 sheets Custom sizes 3 5 x 3 9 in 89 x 98 mm to 11 7 x 17 in 297 x 432 mm Trays 1 and 2 1 4 520 sheets each Custom sizes 5 5 x 8 5 in A5 to 11 x 17 in A3 Custom sizes 5 5 x 7 2 in 140 x 182 mm to 11 7 x 17 in 297 x 432 mm Envelope Tray Option Up to 60 envelop
11. acking accounting and regulatory purposes Follow You print a feature of Secure Access allows you to send a document to a secure print queue walk up to any printer on the network equipped with Secure Access swipe your ID card and access the document for printing e Smart Card Technology optional supports the smart identification card technology used by U S government facilities for their Common Access Card CAC system Hard Drive e Data Encryption along with FIPS 140 2 compliant encryption provides an additional layer of security against unauthorized users e Image Overwrite electronically shreds data stored on the MFP hard drive using an algorithm specified by U S Department of Defense Directive 5200 28 M Network e S MIME Encrypted email provides an additional layer of security against unauthorized users e IEEE 802 1x protocol ensures devices connected to the network are properly authenticated e IPSec encrypts print jobs sent to the MFP utilizing IPSec e Secure data protocols secures network communications with industry standards including HTTPS SSL SNMP v3 0 and IPSec Requires optional Data Security Kit Third party certification Xerox has a proven track record of participation and compliance with emerging government security standards and third party testing and certification The prime example of this commitment is our participation in the
12. act color with built in control and accounting e Powerful scan and fax capabilities e Robust security features e Space saving footprint e Paper capacity up to 2 130 sheets Security without IT Robust security features safeguard the full gamut of entry and exit points to ensure the safety of critical information Implement enterprise security solutions without the need for skilled IT know how e Secure Print keeps documents private by holding print jobs in the queue until the user enters the password e Password protected PDFs require a password to open and view a sensitive scan e Data Security Kit keeps your information safe Encrypt resident data on the device and electronically erase images on the hard drive e Full system Common Criteria ISO 15480 Certification at EAL3 ensures that the WorkCentre 7120 conforms to the most stringent security standards and regulations Submission pending WxDxH base 23x 25 2 x 44 6 in 585 x 640 x 1 132 mm Xerox WorkCentre 7120 Evaluator Guide 17 Section 3 Configuration Summary Specifications Supplies and Support Resources Configuration Summary gt v WorkCentre 7120 WorkCentre 7120T Speed Up to 20 ppm color 20 black and white Duty Cycle Up to 50 000 pages month Paper Handling Paper input Standard Duplex Automatic Document Feeder 110 sheets Size 5 5 x 8 5 in to 11 x 17 in A5 to A3 Custom sizes 3 3 x 4 9 in to 11 7 x 17 in
13. ands of the deployment process Ease of Use and Management Does the multifunction printer include tools and features to lighten the load for your technology administrators Versatility Can the multifunction printer be customized to meet your specific needs Security Does the device help keep your confidential information private Environmental Impact Does the multifunction printer conserve natural resources with no loss of performance reliability or output quality Reliability Is the multifunction printer robust enough to meet your needs and backed by quality service This section examines each of the above evaluation criteria in greater detail covering the specific features and performance attributes you should look for in a color workgroup multifunction printer When the same criteria are used to evaluate every device under consideration you ll see how the WorkCentre 7120 multifunction printer excels against other manufacturers products Xerox WorkCentre 7120 Evaluator Guide 3 Section 1 Evaluating Color Multifunction Printers Cost Control One of the most critical considerations when evaluating a color multifunction printer is its cost of operation Does the vendor provide the tools you need to control access and use of the system s color features Are the accounting tools available to help track and assign printing costs Does the vendor offer tools and services to help you right size your dep
14. ault Print Quality _ Hide earth smart settings button 7 want to know more Easily reduce paper usage with the WorkCentre 7120 multifunction printer s Earth Smart Settings 14 Xerox WorkCentre 7120 Evaluator Guide How the WorkCentre 7120 multifunction printer exceeds the environmental impact requirement Energy conservation Xerox innovations benefit the environment and reduce your electricity bills A scanner based on LED lighting instead of traditional Xenon lamps consumes only 1 3 the power Plus innovative toner design requires a lower fusing temperature than traditional toner while offering glossy beautiful office graphics As a result the WorkCentre 7120 consumes just 578 watts when running and 3 08 watts when in sleep Reduced paper consumption The WorkCentre 7120 performs 100 percent efficient two sided printing on letter A4 size media it s just as fast as printing one sided pages Plus optional LAN fax functionality further reduces paper usage by sending faxes directly from applications on your desktop Incoming faxes can be viewed as thumbnail images on the user interface so you only print what s important The WorkCentre 7120 print driver includes Earth Smart Settings a new feature that allows users to choose default settings that encourage sustainability practices such as duplex print and draft mode Or go paperless and distribute digital files quickly and easily Quiet op
15. ck 1380065 SMart Kit Drum Cartridge Yellow 013R00658 SMart Kit Drum Cartridge Magenta 013RO0659 SMart Kit Drum Cartridge Cyan 013RO0660 SMart Kit Waste Toner Container 008R13089 SMart Kit Fuser Module 220 V 008R13088 SMart Kit Fuser Module 120 V 008R13087 Second Bias Transfer Roll 008R13086 Transfer Belt 001R00610 20 Xerox WorkCentre 7120 Evaluator Guide Section 3 Configuration Summary Specifications Supplies and Support Resources Support Resources Unrivaled service and support Behind every Xerox product is a large network of customer support that s unrivaled in the industry and available when you need it Xerox service professionals use leading edge technologies to keep you up and running They re even linked to the engineers who designed your product so you can be confident when you choose Xerox And genuine Xerox supplies are always readily available Total satisfaction guaranteed The exclusive Xerox Total Satisfaction Guarantee recognized as unique in the industry covers every WorkCentre device that has been continuously maintained by Xerox or its authorized representatives under a Xerox express warranty or Xerox Maintenance agreement You decide when you re satisfied Xerox Office Services Support Asset management services e Asset Optimization and Tracking Process and tools to optimize an enterprise s office output infrastructure and reduce hard costs e Brea
16. ction printer exceeds the productivity requirement Speed The WorkCentre 7120 delivers color and black and white output speeds up to 20 ppm even on two sided letter A4 size media Document handling speed is notable as well with a 110 sheet duplex automatic document feeder DADF that scans color and black and white documents at 55 images per minute With color first copy out times as fast as 8 1 seconds and black and white first copy out times as fast as 6 5 seconds users won t have to wait long for their jobs to get started either Network performance Performance isn t limited to raw document feeds and speeds The WorkCentre 7120 multifunction printer features a high performance processor plus 2 GB of memory and an 80 GB hard drive delivering the necessary horsepower to process your large complex jobs In addition 10 100Base TX Ethernet connectivity comes standard for shared network printing and optional adapters for 802 11b wireless Ethernet ensure you can connect the WorkCentre 7120 according to your company s specific needs Image quality With 600 x 600 dpi copy resolution and up to 600 x 600 x 4 dpi print resolution the WorkCentre 7120 multifunction printer generates high quality copies and prints with crisp text and images To ensure that printed output meets users high expectations Xerox also delivers multiple page description languages PDLs including PDF XPS PCL 6 emulation HP GL2
17. ds color 11 seconds black and white max 10 100Base TX Ethernet High Speed USB 2 0 direct print Wireless Ethernet 802 11b via third party adapters Automatic two sided Secure print Delay print Sample set Booklet creation Cover selection Paper selection by attribute N up Watermarks Banner sheets Fit to new paper size Output tray selection Optional print from USB Fox si Optional Walkup PSTN fax one line and three line options with Internet fax Fax over IP T 38 Kit Network Server Fax Enablement Kit LAN fax Fax Forward Two sided Send and Receive print on fax up to 11 x 17 in A3 Fax Build Job Optional Thumbnail Preview Scan to USB Scan Kit Network Scan Text searchable PDF PDF A XPS MRC compression Thumbnail Preview Additional software options Scan to PC Desktop SMARTsend Various Xerox Alliance Partner Solutions Fax features Accounting Auditron Xerox Standard Accounting Copy Print Fax Scan Enabling Color access control Optional Network Accounting Enablement Kit Alliance Partners Secure Print Authentication with LDAP Kerberos SMB CAC Password Protected PDF FIPS 140 2 encryption S MIME Encrypted Email IPSec 802 1x SNMP v3 0 Security Standard Optional Data Security Kit Image Overwrite Data Encryption Audit Log CAC Secure Access Unified ID System Operating Systems Windows XP SP1 and above Server 2003 Server 2008 Vista Windows 7 Mac OS 10 3 and above AIX
18. e productivity letting multiple users perform different office tasks simultaneously e Never wait for a critical print job The Print Around feature holds a job in need of resources such as a special paper size and prints the next job in the queue e Superior scanning Easily share files or introduce electronic archiving with powerful scan capabilities Create text searchable files at the device for easy retrieval Compression technology reduces network load to enable fast transmission e Automate everyday workflows Create job flow sheets to automatically route documents to predefined locations including email addresses fax destinations and FTP SMB sites Xerox WorkCentre 7120 Evaluator Guide e Remotely manage the device CentreWare IS Embedded Web Server automates installation troubleshooting feature set up and upgrading e Easy accurate billing and supplies replenishment Smart eSolutions MeterAssistant collects and submits meter reads and SuppliesAssistant enables automatic ordering of ink to save time Responsible color The budget friendly WorkCentre 7120 helps you manage costs and save money e Customize your print driver settings for economy and efficiency For example set two sided printing or choose N up for printing multiple pages on a single sheet as your default Adjust settings for specific applications such as always printing emails in black and white Manage and track device u
19. employees and administrators to perform detailed status checks on the system and consumables administer system settings and manage access and accounting controls via any standard web browser 8 Xerox WorkCentre 7120 Evaluator Guide Automated supplies replenishment Xerox offers SMart eSolutions an application for automating and simplifying device management and ownership The two SMart eSolutions applications MeterAssistant and SuppliesAssistant automate the process of reporting MFP usage data to Xerox and automatically ordering replacement supplies when toner levels run low e MeterAssistant automatically collects and securely submits your device meter reads to Xerox using a built in audit process to increase billing accuracy e SuppliesAssistant proactively manages toner supplies and monitors usage to ensure you have the right supplies at the right time Xerox office services Lastly Xerox offers a set of services for managing document output and asset infrastructure in offices These services deliver measurable business results by leveraging a powerful set of office technologies business processes methodologies and software tools to reduce costs and improve productivity SMart eSolutions is available in the U S only Section 1 Evaluating Color Multifunction Printers Versatility How many functions can the multifunction printer perform Can it support the media types and capacity users r
20. equire Does it offer the kinds of finishing options that can help your staff perform their jobs more efficiently How the WorkCentre 7120 multifunction printer exceeds the versatility requirement Copy features The WorkCentre 7120 multifunction printer supports the daily copying volumes of busy workgroups It features a powerful combination of output speed color and black and white up to 20 ppm original handling and advanced copy features The WorkCentre 7120 features a 110 sheet DADF which makes quick work of your jobs thanks to a fast processing speed of 55 images per minute A rich set of copy features enables users to create ready to distribute hard copies Copy feature highlights include e Automatic tray selection selects correct tray for specified media without requiring user intervention e Automatic two sided copies create two sided copies of single or double sided originals e Booklet creation create booklets by for example printing four letter size pages onto tabloid size media for folding as a four page booklet e ID Card Copy scans both sides of an ID card and prints it face up on a single sheet of paper e Multi up prints multiple original pages onto a single copied page e Sample set prints the first copy set for verification before releasing the remaining sets Print features The WorkCentre 7120 multifunction printer delivers a print output speed of up to 20 ppm
21. er Clone network configuration Automatic supplies replenishment Productivity and Versatility a a T ent tasks simultaneously WorkCentre 71 20T 21 30 sheets requires resources 9 o 1 2 32 02 0 d S 89 0 3 0 2 0 22 Xerox WorkCentre 7120 Evaluator Guide Environmental o 3 3 1 1
22. eration Out quietist workgroup color multifunction printer the WorkCentre 7120 stays productive while emitting low noise levels All fans are turned off in Standby mode to decrease power consumption and noise emissions at just 16 dB A the WorkCentre 7120 is quieter than a whisper Learn more at www xerox com environment Section 1 Evaluating Color Multifunction Printers Reliability Office productivity relies on tools that do their jobs day in and day out Consider how often you need to intervene to replace paper or other consumables or to clear jams How easy is that intervention and how long is the device typically down If outside assistance is required how easy is it to schedule and how long do you have to wait How the WorkCentre 7120 multifunction printer exceeds the reliability requirement Day to day reliability Reliability comes in two forms system reliability and image reliability The WorkCentre 7120 device has been designed to provide maximum system reliability and uptime Simple paper paths and minimal moving parts help optimize day to day reliability and contribute to a duty cycle of up to 50 000 pages per month Duty cycle is a measure of the maximum number of copies prints that can be run during peak periods Any paper jams or misfeeds that do occur can be easily cleared through access doors on the side of the machine enabling users to proactively resolve most issues With a maximum
23. es Customer Documentation e Installation Guide e Quick Use Guide e Software and Documentation CD ROM e Warranty Booklet On the Web Visit www xerox com office for e Product supplies and support information e Downloading drivers e Finding your local reseller e Online documentation Visit www xerox com office support for Support and service information including the same troubleshooting Knowledge Base used by Xerox Customer Support staff to provide the latest technical information on e Application issues e Errors e Print quality issues e Troubleshooting Xerox WorkCentre 7120 Evaluator Guide 21 Section 3 Configuration Summary Specifications Supplies and Support Resources Support Resources MFPs often look the same from the outside Based on a quick look at speeds feeds and print resolution specifications it is tempting to conclude that most MFPs are basi cally equal We invite you to evaluate the WorkCentre 7120 using these criteria and compare it against its closest competitors We believe you find that the WorkCentre 7120 multifunction printer offers a unique set of features delivers exceptional benefits and will exceed your expectations Installation and Deployment Global Print Driver single print driver for IT to deploy and Ni manage products regardless of manufacturer Mobile Express Driver single print driver for mobile workers a to print to network printers regardless of manufactur
24. es 10 Commercial 9 25 x 4 125 in Monarch DL C5 Custom sizes 3 9 x 5 8 in 98 x 148 mm to 6 4 x 9 5 in 162 x 241 mm Duplex Automatic Document Feeder 16 lb bond to 32 15 bond 50 to 128 gsm Bypass Tray 16 lb bond to 80 lb cover 60 to 216 gsm Trays 1 and 2 1 4 16 lb bond to 140 lb index 60 to 256 gsm Envelope Tray option 20 lb Bond to 24 lb Bond 75 to 90 gsm Operating Required Temperature Range 50 to 90 F 10 to 32 C Environment Required Relative Humidity 20 to 80 Electrical Power North America 110 to 127 VAC 50 60 Hz 12A Power Europe 220 to 240 VAC 50 60 Hz 10A Power Consumption e Running average 578 watts e Ready Mode Standby 119 watts e Low Power Mode 74 watts e Sleep Mode 3 08 watts e ENERGY STAR Compliant Warm Up Times e From Sleep 40 seconds max e From Low Power Mode 26 seconds max a o 23 in 25 2 in 44 6 in 251 Ibs 585 mm 640 mm 1 132 mm 114 kg Agency Approvals FCC Class B Compliant U S Canada ENERGY STAR 89 336 EEC Europe TUV Listed CB Certified IEC 60950 1 EN 60950 1 73 23 EEC Europe Windows Hardware Quality Labs Blue Angel Europe EcoLogo Certified Xerox WorkCentre 7120 Evaluator Guide 19 Section 3 Configuration Summary Specifications Supplies and Support Resources Supplies Booklet Maker for Office Finisher LX 008R12897 SMart Kits SMart Kit Drum Cartridge Bla
25. estions on your technology needs by comparing information you enter on your environment against key industry metrics e LEVEL 2 Xerox Office Productivity Advisor XOPA More in depth web based tool assesses your specific document environment XOPA results suggest better ways to manage page volume between printing copying and faxing they deliver end user satisfaction and cost efficiency XOPA is a free service performed by your local Xerox sales representative e LEVEL 3 Xerox Office Document Assessment ODA An analytical model that measures and analyzes your current document production infrastructure the ODA provides in depth improvement plans for significant cost savings and increased efficiency The ODA is a six sigma fee based tool and consultative service oriented more at enterprise level organizations Section 1 Evaluating Color Multifunction Printers Productivity In addition to actual print engine speed consider the factors that affect overall throughput Are the device s scanning and faxing features powerful enough to support the demands of your busiest departments Is the device appropriately sized for the entire workgroup Can important features be used simultaneously or are employees forced to wait for the device to become free Is the system designed to minimize network traffic Can device functions be monitored from users desktops and or at the device How the WorkCentre 7120 multifun
26. her at the device or from the desktop users can easily manage documents and jobs through an integrated job queue And for easy remote management CentreWare IS Embedded Web Server automates installation troubleshooting feature set up and upgrading Xerox WorkCentre 7120 Evaluator Guide 5 Section 1 Evaluating Color Multifunction Printers Installation and Deployment Installing and deploying a fleet of copier printers and multifunction printers throughout your organization is a potentially time consuming complicated process The process isn t limited to physically placing the units in their new environments but also includes integrating the devices with the existing network infrastructure Also consider the process required to deploy printing and scanning services to your users and how automated that process can be How the WorkCentre 7120 multifunction printer exceeds the installation and deployment requirements Installation The WorkCentre 7120 multifunction printer offers a small and compact footprint at 23 x 25 2 x 44 6 inches w x d x h which means the device fits even in offices where space is at a premium The compact design was achieved with an inner catch tray and by reducing the size of sub modules such as the scanner unit You can even add basic finishing capabilities with the space saving Integrated Office Finisher without increasing the overall footprint When you choose Xerox you can rest assured that
27. in central management and control of your fax server while providing versatile walk up fax input and output options at your WorkCentre 7120 There is no need for a separate telephone line and there are fewer devices and supplies to maintain Visit the Xerox Partner web site for a complete listing of Xerox validated network server fax providers Fax performance highlights include e Fax forwarding of incoming faxes to an email address fax number or document repository e Two sided fax sending and receiving e Secure fax receive e Multiple reporting confirmation and cover sheet options e MH G3 MMR G4 JBig Super G3 compression allows for faster transmission times e Print faxes on up to 11 x 17 in paper e Preview incoming faxes on the User Interface with the Thumbnail Preview option Xerox Workflow Solutions Built on the Xerox Extensible Interface Platform EIP Xerox Workflow Solutions connect users to the tools they need to make their information workflows faster more efficient and more effective Control access to information Reduce the costs of information workflow and your organization s environmental impact Enable new ways of working that streamline and accelerate business cycles and give you a competitive advantage Xerox Workflow Solutions give you measurably better ways of working with information no matter what industry no matter how big or small your organization and no matter where yo
28. iously scanned documents stored on the hard disk drive e Job Flow Sheets basic document routing solution for sending images to a predefined distribution list including multiple email addresses FTP SMB sites and fax destinations e Scan to searchable files effortlessly create searchable PDF PDF A and XPS files which the standard Windows search engine can search within for easy retrieval 10 Xerox WorkCentre 7120 Evaluator Guide e File formats support for PDF High Compression PDF A JPEG XPS TIFF Multi page TIFF With optional Scan Kit Fax features The WorkCentre 7120 multifunction printer also offers optional fax capabilities that help further consolidate office functions This fax solution combined with the concurrency of the WorkCentre 7120 device means an end to supporting a dedicated fax machine Fax features include e Optional Walk up PSTN fax with Internet fax and LAN fax Walk up PSTN fax phone line faxing via device user interface with one and three line options Internet fax save money by sending faxes via the Internet with support for SMTP and POP3 LAN fax transmit digital documents via the print driver Optional Fax over IP T 38 Kit send and receive faxes using the 1 36 protocol Optional Network Server Fax Enablement Kit provides an integrated solution that maximizes your network fax investment and is as easy as walk up copying Mainta
29. k Fix Management Single point of ownership and management for break fix service of all brands of office output devices regardless of manufacturer e Supplies Management Process and tools to procure monitor and replenish all document related supplies proactively Imaging and output management services e Output Management Single point of management of office output from all output devices regardless of manufacturer e Image Capture and Workflow Cost efficient solutions for capturing managing retrieving and distributing information into digital repositories Support services e Technology Procurement and Deployment A creative and flexible end to end print computer product acquisition solution that uses a single point of contact model while lowering the total cost of acquisition e Help Desk Services A broad range of enterprise services managed through a centralized single point of contact and delivered through either an on site or off site model e End User Services Microsoft software implementation IT project consulting and customer education Access managed services e Student and Library Patron Access Custom designed and implemented customer managed solutions Additional Information Sources WorkCentre 7120 front panel e The front panel offers tools and information pages to help with machine setup feature selections operational problems and media feed and supply issu
30. loyment How the WorkCentre 7120 multifunction printer exceeds the cost control requirement Driver solutions to reduce cost Driver Defaults allow users to customize print settings for each application for economy and efficiency Set duplex printing or N Up as default and adjust settings for specific applications such as always printing emails in black and white Accounting capabilities Xerox provides multiple levels of accounting capabilities to give your organization the control it needs for tracking and assigning costs These tools include e Auditron controls and tracks and enables quota setting for output for copy activity by user or workgroup for analysis and billing purposes e Xerox Standard Accounting XSA builds on Auditron by adding web based remote management for copy print scan and fax activity 4 Xerox WorkCentre 7120 Evaluator Guide e Network Accounting Enablement Kit optional enables Xerox MFPs to integrate with third party accounting and billing solutions from Xerox Business Partners Assessment options Xerox can help you decrease your overall document costs by optimizing and right sizing your technology deployment Three levels of assessment tools and services are available to help you deploy the right mix of equipment to best serve the needs of your environment e LEVEL 1 Xerox Office Efficiency Calculator A five minute web based instant analysis offers sugg
31. ormation like system status job status currently loaded paper sizes installed options and more How the WorkCentre 7120 multifunction printer exceeds the ease of management requirement Network management The easy to use touch screen interface includes a USB port option for convenient memory device connection It couldn t be easier for a network administrator The WorkCentre 7120 multifunction printer integrates into virtually any network environment Network configuration is made simple with CentreWare Web configuration wizards which eliminate the need for administrators to perform tasks at the front panel of each networked device The WorkCentre 7120 device includes support for multiple native network environments including TCP IP IPv6 SNMP SMB Novel IPX AppleTalk and IPP Xerox CentreWare software Xerox CentreWare Web CWW software is a powerful device management solution CWW is free software that eases the chore of installing configuration managing monitoring and pulling reports from the networked printers and multifunction printers throughout your enterprise regardless of vendor Xerox also addresses enterprise asset management through compatibility with network management tools for Sun Novell Microsoft and other environments Xerox WorkCentre 7120 Evaluator Guide 7 The WorkCentre 7120 multifunction printer also includes CentreWare Internet Services CWIS an embedded web server that allows
32. s SMB CAC restricts access you deploy into your organization must device to device features and management have a complete set of capabilities to help settings by validating user names and Password protected and encrypted PDF requires a password to open and view a sensitive scan keep your confidential information safe passwords The WorkCentre 7120 delivers security features that protect your confidential information at all points of document Digitally signed PDF protects the vulnerability which are easy enough to set authenticity of PDF documents up without the help of dedicated IT staff WorkCentre 7120 multifunction printer security model 3 iis Document Device Hard Drive Network e Secure fax e Audit log e Data Encryption e S MIME Encrypted email e Secure print e User Authentication with LDAP e Image Overwrite e IEEE 802 1x protocol e Password protected Kerberos SMB CAC e IPSec and encrypted PDF e Secure Access Unified ID System e Secure data protocols e Digitally signed PDF e Smart Card Technology optional Requires optional Data Security Kit 12 Xerox WorkCentre 7120 Evaluator Guide e Xerox Secure Access Unified ID System Secure Access integrates with your existing employee ID badge solution allowing users to simply swipe their badge at the WorkCentre 7120 multifunction printer to unlock access to features Usage data can then be made available to other solutions for tr
33. sage Internal Auditron sets limits of device features for analysis and billing purposes Xerox Standard Accounting provides reports for greater cost control of all device functions Advanced solutions from Xerox Alliance Partners deliver even more helpful tools for larger office environments e Reduce fax costs The Fax over IP T 38 Kit sends and receives faxes using the T 38 protocol Easy on the environment The WorkCentre 7120 multifunction printer conserves natural resources with no loss of performance reliability or output quality e Reduce energy consumption with Xerox innovations A scanner based on LED lighting instead of traditional Xenon lamps consumes only 1 3 the power Plus innovative toner design requires a lower fusing temperature than traditional toner while offering glossy beautiful office graphics e Work quietly Our quietest workgroup color MFP stays productive while emitting low noise levels e Save time and paper with 100 percent efficient two sided printing on letter A4 size media it s just as fast as printing one sided pages Or go paperless and distribute digital files quickly and easily e Paperless faxing LAN Fax sends faxes directly from applications on your desktop Incoming faxes can be viewed as thumbnail images on the user interface so you only print what s important WorkCentre 7120 Quick Facts e Print copy up to 20 ppm color and black and white e High imp
34. ser interface consistent from function to function Do the network features give users full access to the power of your network Does the device include additional software to take full advantage of digital documents Is the device easy for your organization to manage as part of its infrastructure How the WorkCentre 7120 multifunction printer exceeds the ease of use requirement Touch screen user interface The touch screen user interface UI on the WorkCentre 7120 multifunction printer is easy to learn and offers quick intuitive job programming It features touch screen functionality with bright colorful logically organized icons with the most commonly accessed features on the default screen A selection of buttons accompanies the touch panel UI for manual command and numbers inputs management features access and job execution with the familiar green Start button Third party applications can be integrated with the front panel UI as well Bidirectional print drivers The WorkCentre 7120 multifunction printer utilizes CentreWare print drivers to provide an easy intuitive method of programming jobs and receiving updated system status information Like the front panel touch screen UI the print drivers are logically organized by tabs The most commonly used features are located on the default tab with advanced features easily accessible when programming more complex jobs The print drivers also provide bidirectional inf
35. ser productivity e Xerox Mobile Express Driver X MED makes it easy for mobile users to find use and manage Xerox and non Xerox devices in every new location Plug into a new network and X MED automatically discovers available printers and provides status and capability information Save a list of favorite printers for each location store application print settings for use on any printer in any network and greatly reduce mobile support calls to IT e Xerox Global Print Driver X GPD is a truly universal print driver that lets IT administrators install upgrade and manage Xerox and non Xerox devices from a single driver It provides a consistent easy to use interface for end users reducing the number of support calls and simplifying print services management In addition these drivers provide users with a consistent single interface for all printers with real time dynamic reports of printer status As a result users can easily identify the best printer for their needs quickly choose the correct options and see updated consumables status without the need for IT resources To learn more and for free X GPD and X MED downloads visit xerox com global and xerox com mobile Post launch Section 1 Evaluating Color Multifunction Printers Ease of Use and Management Look for fully integrated functions that work together to create more value than the sum of their parts Are the functions easy to learn Is the u
36. u operate Media support and capacity The WorkCentre 7120 multifunction printer comes in two configurations that differ on paper capacity e WorkCentre 7120 two trays with stand e WorkCentre 7120T four trays Paper capacity and media support offered by the WorkCentre 7120 multifunction printer includes Finishing features Standard Trays e Bypass Tray 50 sheets Custom sizes 3 5 x 3 9 in 89 x 98 mm to 11 7 x 17 in 297 x 432 mm 16 lb bond to 80 lb cover 60 to 216 gsm e Trays 1 and 2 7120 configuration 520 sheets each 5 5 x 8 5 in A5 to 11 x 17 in A3 16 lb bond to 140 lb index 60 to 256 gsm e Trays 1 4 120 configuration 520 sheets each Custom sizes 5 5 x 8 5 in A5 to 11 x 17 in A3 16 lb bond to 140 lb index 60 to 256 gsm Optional e Envelope Tray replaces tray 1 Up to 60 envelopes 10 Commercial 9 25 x 4 125 in Monarch DL C5 Custom sizes 3 9 x 5 8 in 98 x 148 mm to 6 4 x 9 5 in 162 x 241 mm 20 lb Bond to 24 Bond 75 to 90 gsm The WorkCentre 7120 multifunction printer allows multiple choices to ensure you get the right set of finishing features for the documents users produce on a regular basis Finishing Options lt 3 g Uu Integrated Office Finisher e Basic finishing that can be integrated into the internal catch tray of the WorkCentre 7120 with out requiring more space e 500 sheet stacking
37. your equipment will be delivered and installed to your specifications and expectations The WorkCentre 7120 multifunction printer comes standard with 10 100Base TX Ethernet connection with features including automatic IP addressing device naming and Ethernet speed sensing to provide simple and automatic network installation Management and system setup can be accomplished through a variety of means including easy wizard based processes found within Xerox 6 Xerox WorkCentre 7120 Evaluator Guide CentreWare Web Features such as cloning enable multiple device installation onto networks with identical settings eliminating the need to set up each system individually Deployment With the WorkCentre 7120 multifunction printer print and scan drivers can be deployed centrally thereby eliminating the need for desk to desk manual installation of the driver software CentreWare Web wizards are provided to aid in the processes of installing troubleshooting and upgrading users print and scan drivers Driver support is delivered for Windows Server 2003 2008 XP SP1 and higher Vista 7 including most operating systems with 32 and 64 bit drivers Macintosh OS 10 3 and above and multiple UNIX and Linux platforms Plus the WorkCentre 7120 device will Support two innovative new print drivers that can greatly simplify installing managing and supporting printers and multifunction printers on the network and increase end u
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