PERISIAN PCB (PCB SOFTWARE) USER MANUAL
Contents
1. Record Report Screen Exit Copy Previous Month ANNIE PEREIRA CHENG CHEE KIAT Click this Icon to delete the employee s data Record Report IT Reference No Old IC Ne Fausse oo Foreigner s Passport No New IC No 700101 05 2238 Name ANNIE PEREIRA PCB Amount 550 00 CP38 Amount 50 00 12 Please dick at the List of Employer and the PCB Programwill autorratically generate the No of Employees and Total Amount TO MEWAND PRINT THE MONTHLY DEDUCTION LIST To View the Monthly Deduction List L Point and dick REPORT button in the menu bar on the top left of the PCB Main Menu and dick Monthly Deduction List fromthe drop down menu 2 Check that the payment details appear in the Report If it doesn t appear open COMPANY DETAILS screen and key in the payrrent details again Open the Monthly Deduction List again The payment details should appear in the report To print the Monthly Deduction List taskbar at the default printer will View And Print The Monthly Deduction List report Use A4 size CO Click Click Monthty Deduction List Report P3 Im x Record Repbrt Screen Exit Monthly Deduction List Monthly Deduction List Co And Payment Detail Employee Deduction Details PCB List Transfer Copy Previous Month Click here to zoom in the Click here to enlarge the The PCB Report appears PCB Report PCB 22224 13 GIJ DCE se Point to PRINT i2. PCB MC user 02 01 20
3. s nare in the PCB list and dick The Employee Deduction Details screen appears 2 Point to the field that you want to amend or edt When you have finished dick SAME icon in the toolbar To Delete Employees Data or Record L Point to the errployee s rarre in the PCB list and dick The Employee Deduction Details screen appears 2 Point to DELETE icon in the toolbar and dick The enpolyee s data or record will be erased fromthe PCB List To View PCB List Click this button tecord Repor Screen Exit RENTE LILIN tenan Bil 05673422 001 7894562 700101 05 2238 ANNIE PEREIRA 550 00 HIP lanoo _ CHENGCHEEKIAT JOHN RICHARDSON Y 123654987 500000 43625148 80505082233 CHIN HUAT 25 00 ZAINUDDIN BIN MOHD AMIN To Amend Or Edit Employee s Data Click on the name of the employee you Click this button wish to amend or edit the data igi x 7 056734220011 7894562 700101 052238 ANNIE PEREIRA 8131090 CHENG CHEE KIAT Click this Icon to save Mave cursor to the field that you changes you have made would like to amend or edit Joj x 10 Co And Payment Details Foreigner OM IC Ne Foreigner s Passport No New IC No 700101 05 2238 Name ANNIE PEREIRA 550 00 CP38 Amount 50 00 11 To Delete Employee s Data Or Record Click on the name of the employee Click this that you wish to delete button
4. PERISIAN PCB PCB SOFTWARE USER MANUAL Lembaga Hasil Dalam Negeri MALAYSIA This Manual will guide you step by step on how to use the 0 PCB Program Please read through this Manual carefully There are some important steps you should take when using this program This softwere Is a stand alore program Is nota payroll program Does not link to any of your existing prograrrs Is solely for the purpose of PCB payrrent by diskette Is not intended to replace or upgrade your existing payroll system CONTENTS 1 To Install The PCB Program 2 To Create A Shortcut On Desktop For The PCB Program 3 Icons Buttons Menus 4 Company Details 5 Employee s Deduction Details 6 PCB List Amend or Edit Employee s details Delete Employee s Details 7 To View And Print The Monthly Deduction List 8 To Transfer Or Copy Data To Diskette 9 To Copy Previous Month s PCB Record 10 For Further Clarification amp Persons To Contact PCB MC user 02 01 PAGE 9 12 13 15 16 17 18 19 20 READ THIS FIRST 1 Keyin only the details of those employees who are liable to PCB and or CP38 deductions 2 You are required to fumish both the Old and New identity Card Numbers of those employees woo are liable to PCB Deductions These fields are required a WIFE S CODE b FOREIGN EMPLOYEES i Ensure that the box for foreigner is checked ii Country of origin Select fromthe dro
5. cer s Name AWANG BIN ALI Position Pencurus BESAR IC Ne OM New 2563594 Contact Nofo3 650 3226 These fields should be keyed in after data entry of Monthly Deductions has been done Refer to Page 14 gt 4 EMPLOYEE S DEDUCTION DETAILS Click the respective buttons to select the Month and Year of PCB Deductions 2 Point and dick Employee Deduction Details button and key in For LOCAL Errployees IT Reference No Keyin errployee s Income Tax Reference No Do not key in alphabet SG or OG Key in numerics only Old IC No Key in employee s old IC No There should be no space between alphabet and nurrerics No Keyin errployee s new IC No without hyphen The programwill auto generate the hyphens Staff No Keyin errployee s staff no Keyin correct spelling of emplyee s sarre as that in his her Identity Card Amourt Keyin the amount of PCB deducted fromerrployee s remuneration CP38 Amount Keyin the amount deducted as per directive issued by LHDN through Borang CP38 IT Reference No Key in employees Income Tax Reference No Do not key in alphabet SG or OG Keyin numerics only Foreigner Click on this field The Old and new IC fields will dissapear Country Click the button to select the country of origin of foreign enployee Foreigner s Passport No The numbers should be the sarre as that in his her Passport Staff No Keyin e
6. con on the bottom of the Report Your generate a printout of the paper 14 Enlarged View Of PCB Report Ensure that these details appear in the Report If it does not appear return to COMPANY AND PAYMENT DETAILS to key in again the Date Cheque No and Bank FYTETPTETTTAT4TTTTTATVYVTVTVTTVTTTPTPTTTRRRRPTT ia 55555550 Ie ALA Serer errr 152000 LEMBAGA HASIL DALAM NEGERI TUM ee 1070 No My AR 1 10079439148 Ne Cak 0 TOUS c S fone Madian WIRA TECAS SDN BHD Esak nb X Alamai Majikan LOI 1414 LORONC IMANI Tarikh 11 00 J 1 DI JALAN TIMAM 050 KUALA LUMPUR Kama AWANG BIN ALI LA Nek Lama Baru ASE Me Tela 90 690 7 am a E Lud LIII D XX gt DE LIL L Md ACMA PEN eee 1 Nic CHENG CHEE LAT A 1 ame baars OR IIS TAM ChIM Gear ue mem p Tam Boa TAU OPT 0 MCN T AM cm KO HD HA UE baput PERERA Mom Click here to CLOSE me PCB Report Click here to PRINT the PCB Report 15 TO TRANSFER OR COPY DATA TO DISKETTE L Insert a blank diskette into Drive AY 2 Point and dick TRANFER button The Transfer screen appears Select fromthe Target Drive s drop down nenu Before you proceed to the next step please refer to the FILE NAME below 4 Point and dick TRANSFER button in the TRANSFER screen 5 When the trans
7. employees who are liable to PCB deductions To select the Year of PCB Deductions To select the Month of PCB Deductions To transfer data employees to diskette for data payment To copy previous month s PCB record COMPANY DETAILS You should use TAB or ENTER key to moe the cursor to the next field 1 Point and dick Company Details button 2 Key in E No your company s E Reference No Note Do not key in the alphabet Keyin the numerics only Company s Name the companys full nane Address the companys full address including poskod Officers Name authorised personnel of the company Position designation of the above authorised personnel IC No Old or New the Identity Card No of the above authorised personnel Contact No telephone number E Mail E mail of contact person Click SAME icon NOTE This program can accomodate more than one employer meaning that if there are more than one company you can use this same Programto do both the companies PCB deductions In this case click Add Record and repeat Steps 2 amp above to key in the other company s details 3 To Key in Employer s Details Click this Icon to save Key in company s details Click this button j Pa nt Det ENo P3943914 Office ENo oon ps Company s Name wira TESAS SDN BHD LOT 1424 LORONG TIMAH 3 DI JALAN TIMAH 50050 KUALA LUMPUR Offi
8. fer has corrpleted click CANCEL button in the TRANSFER screen This will dose the TRANFER screen 6 Label the diskette as follows a Employer s E Reference Nos b Company s rame c Month amp Year Of PCB Deductions IMPORTANT ALE NAIVE A default file name is automatically generated by the PCB Program If you want you can change this file name to another name before you transfer the data to diskette If you are goining to transfer PCB data of two or more diferent companies for the same month onto the same diskette you must change the default file name EXAMPLE Co Nane En ployers Ref No PCB Deductions Default File Names Change default For Morth of file narre to ABC Sdn Bhd E 1234567 08 October 2000 CP39 TXT 12345670 TXT DEF Sdn Bhd E 2345678 10 October 2000 CP39 TXT 23456781 TXT 16 To Transfer Data To Diskette Click this button Insert a blank disket into drive A Click this button and Click this button Click this button to transfer select drive A when copying data to disket has finished Record Report Screen Exit Transfer NOTE Cancel This is the default file name You can change it to another name if you File Name wish Remember to type TXT after the new file name The data being copied will appear here 17 TO COPY PREVIOUS MONTH S PCB RECORD To prepare the PCB Deductions for the following month Open the PCB Program Click the respective arrow buttons
9. p down list iii Passport Numbers 4 The mexinumPCB amount that can be keyectin for an individual employee is RM99 999 99 sen Where an errployee s PCB exceeds RM99 999 99 sen you are advised to make a separate rerrittance by using FormCP39 manual deduction 5 Those employees who were liable to PCB deductions the previous month but are not liable for the cument month delete their data fromthe PCB List Do not key in zero amount in the and or CP38 fields Li TOINSTALL THE PCB PROGRAM L Insert the CD in CD Romdrive 2 The installation software will begin autorratically Click install 3 Follow the instructions that appear on the screen 4 The client softwere will be installed in the Program Files folder under Sistem Potongan Cukai Berjadual TO CREATE A SHORTCUT ON DESKTOP TO OPEN PCB PROGRAM L Right dick mouse button on an empty space of Windows desktop a file menu opens 2 Point and dick New and then dick Shortcut Click Browse button and look in C drive dick ProgremFiles Point and dick Sistem Potongan Cukai Berjadual and then click 4 Click Open and then click Next Click Finish A shortcut CP39 appears on the Windows desktop 1 Icons Buttons Menus Delete Delete all employee s records details key in Company and Payment details The E reference No automatically appears when you typed it in Co And Payment Details To key in details of
10. rrployee s staff no Name Key in correct spelling of errplyee s narre as in his her Passport Anbunt Key in the amount of PCB deducted fromerrployee s remuneretion CP38 Amourt Key in the amount deducted as per directive issued by LHDN through Borang CP38 Click Save Icon after each employee s details has been leyecHin To key in the next employee s details point and click ADD RECORD icon 5 1234567 08 le IMPORTANT Income Tax Reference No A For those errployees having Incorre Tax Numbers Exemple IT Reference No SG 1234567 08 0 Where 1234567 is the Main Reference Number OS is the Check Digit ard OO is the Wfe s Code Key in the Income Tax Reference No without hyphen as follons Use ENTER key to move the cursor to the next field IT Reference No IMzin Ref Check Mes Digit Code B For those errployees who are liable to PCB deduction but do not have Income Tax Reference Numbers You need not key in the field for IT Reference No J ust leave it Hank Instead use the mouse and point to the field for Old IC No or Newic No then dick and key in the errployee s Identity Card numbers You are required to keyin the Wife s Code This field cannot be left blank The following set of codes will assist you to detemine in keying in the field for Wifes Code For SINGLE or MARRIED MEN and SINGLE WOMEN the code is O For MARRIED WOMEN the coces are either r 2 3 or 4 In most cases
11. the Wife s Code for married women is 2 6 To Key in Employee s Details Local Employees Click this Icon when the last Click the respective buttons to Click this Icon to employee s details has select the Month amp Year of PCB G key in the next been keyed in Deductions Key in employee s details 2 employee s details Click this button EX n MEL lu Copy Previo p Month IT Reference No T foo BM Foreigner Country ney Old IC No Pesan Foreigner s Passport No New IC No 700101 05 2238 ANNIE PEREIRA 550 00 CP38 Amount 50 00 7 To Key in Employee s Details Foreign Employees r NOTE NOTE Required fields TN paman Click the button to select 1 the foreign employee s country of origin Key in employee s Income Check this box Tax Reference No The fields for Old amp New n Key in the rest IC Nos will close Key in Passport No of the fields Inal x CETTE Sem UR R R H du a GE Se ae pl IT Reference No ez joo h Foreigner Country OM IC No Fe Foreigner s Passport No New IC No r00101 05 2238 Name ANNIE PEREIRA PCB Amount 550 00 CP38 Amount 50 00 8 PCB LIST To vewEmployees data 1 Point and dick PCB List button The PCB List appears Check the employees data you have keyed in are correct To Amend Or Edit Enployee s Data L Point to the errployee
12. to select the Month and Year which you are going to do the PCB deductions Point and click COPY PREVIOUS MONTH button The screen Copy From Previous Month appears Click the respective button arrows on the Copy From Previous Month screen and select the month and year you would like to copy from Click PROCEED button The Copy From Previous Month screen closes automatically when copying has finished Click PCB LIST button ROD O1 18 To Copy Previous Month s PCB Record Click the respective buttons Click the respective buttons to select to select the Month amp Year Click here to the Month amp Year of PCB Record which you are going to do the open company s Click this you would like to copy from deductions Click this details button button L EE NENNEN aa 17 Doris Deduction Deus PFB tt Trantor Cony Previous Month imr TES pu Year Proceed 5 Click PCB List button when this screen has closed screen so aly closes when copying has finished 19 Untuk keterangan lanjut sila hubungi For further clarification please contact LEMBAGA HASIL DALAM NEGERI CAWANGAN PUNGUTAN UNIT PCB BLOK 8A TINGKAT 11 KIRI KOMPLEK PEJABAT KERAJAAN JALAN DUTA 50600 KUALA LUMPUR NO TELEFON 03 6200 3426 03 6200 3425 03 6200 3424 MICHAEL CHU atau NAZIF YAACOB J NO FAKSIMILI 03 6201 1121 HOMEPAGE http www hasilNetOrg My
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