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1. to insert a new output activity below the currently selected one The delete button to delete the currently selected output activity To start inserting your first activity output click the insert below button For those of you who want to enter more information on a specific output activity click on the more text button to open an additional text area Please note that you can not enter more than 50 key outputs or key activities per paragraph How to edit free text paragraphs Enter text as usual in a word processor You can add bulleted lists numbered lists links and do some basic formatting How to update the participants table The Participants table can not be edited on line all changes are done in a centralized contact database managed by the GEO Secretariat Please send any requests for changes to secretariat geosec org How to log out and end an edit session Click the Log out button in the right upper corner of the screen to save the last changes and log out of your edit session Feel free to log in again to make additional changes but do not forget to log out after every edit session Submitting your updated Task Component Sheet to GEO To submit your edits click the Submit final edits to GEO button in the lower left corner of the screen just under the table of contents Your edits will be reviewed by the GEO Secretariat before they are posted to the web Note that you2. cannot make any changes to the Task Component Sheet as long as the GEO Secretariat is in the reviewing process If you notice any small mistakes shortly after submitting please contact the GEO Secretariat so that the changes can be incorporated during the review process GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 Troubleshooting Problem You can no longer log in and you get the following message Dear J ohn The content is blocked by the PoC The PoC is currently editing the document fyi John Doe is editing the document since 59 minutes Possible Causes e Your browser is still open and you are still logged in for an edit session This can be on the same or on another computer Solution Continue editing on the computer were the edit session is still open or log out see page 8 e You have closed the browser window without logging out Solution Please contact the GEO Secretariat and clearly state which Task Component Sheet needs to be unlocked Note that only emails sent from the PoC s email account used to log in will be accepted Your feedback Please feel free to report any bugs or to give feedback to modify improve both the application and this user manual Send your feedback to secretariat qgeosec org
3. you have made To avoid the frustration of losing updates edits the system has been set up to automatically save any changes made to the content GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 every time you select a different paragraph Also when you click the Log out button any last changes will be saved In short it is very difficult to lose your edits but A What not to do You can lose edits by closing your browser window or shutting down your computer without logging out This will not trigger the saving of the final changes made to the last paragraph that was edited All other edits would already have been saved This will also block your Task Component Sheet for editing and you will have to contact the GEO Secretariat to unblock it Selecting a paragraph You can select a paragraph by clicking once on the text in the table of contents at the left hand side of the screen Different types of paragraphs Key Outputs Key Activities paragraphs These paragraphs are presented in a tabular way you can enter a short description a start date an end date the status of the output activity and if relevant one or more related Tasks For those of you who want to enter more information click on the more text button to open an additional text area Examples of this type of paragraph are all Key Outputs and Key Activities paragraphs under Infrastructure Data sharing Capacity building et
4. GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process Version 2 0 March 2014 Table of Contents WING should read this VG pas idccassicetacecssniceaeiantdtepiaanetaiveieedetanasiideuetiatadsieustauatdzeeiiedinwxeadeneiaias 2 The update cycle in a TST cacti st occa esas deeds Sea reaa eds choad cata eo ecti cde paced cee 2 The update process in detail eee cS ieeeate aces sets heise cl adececeetee wie lenceaWeria lee ies eenideenctoee eas 3 Finding your Task Component Sheet sacsjescscecdesstancstalsiannaeesceanseusocsaaeeat clans acnernnalioseumannaueee 3 Log in to start an edit SOS SION sich sesececc fede ben aeten steer en ccna dines sehen cecancdgiasesdincadeyecantimmwieseeeaaed eens 4 do not have or forgot my password What to dO 0 eecceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseaeeeeeentaaeeeeee 4 Important information before you Start editing 2 eeceeeeeeeneeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneeeeneneeeeeeeaes 5 The different parts of the page and their function ceeeececeeeeeeeeeeeteeeceeeeeeeeaaeeeeeeneeeeeneaaes 6 Saving yo r 67 2 gt Loa Pe ene ee ere eee crn ere 6 Selecting a PAlAQn ADM icscacssaschecsuonctesy se tperakieectemsadeasneaea Eaa ie RE REA Ea Ae eed RE a EEE 7 Different types of paragraphs eee cece eeeeeeeeeeeeeeeeeeeeaaeeeeeeaaaeeeeeaaaeeeseaaaeeeeeeeeeaeeeeeseaaeeeees 7 How to edit Key Outputs or Key Activities ec cccceceeccceeeeeeceeeeeeeeceeeeeeeeeeeeeeeeaa
5. ING BLOCKS T Dm Architecture Tasks imo Data l ate gt iwa Management DI 01 Informing Risk Management and Disaster Reduction Al ggv Improve disaster risk management and reduction by providing timely information relevant to the full cycle of disaster management mitigation ef Buiding preparedness warning response and recovery Adopt a multi hazard end to end approach to ensure that relevant Earth observations and eo Rls information effectively reach decision makers and the public Focus on three main areas 1 Provide support to operational systems and pls Science amp conduct gap analyses in order to identify missing data system gaps and capacity gaps 2 Enable and inform risk and vulnerability analyses echnology and 3 Develop regional end to end systems with a focus on building institutional relationships Task Coordinator Frank Lindsay United States eop User AMA Engagement T INFORMATION FOR SOCIETAL Components BENEFITS y Agriculture l l l DI 01 C1 DI 01 C2 DI 01 C3 DI 01 C4 DI 01 C5 A Biodiversity g Disaster Geohazards Regional End to Global wildfire Foster utilization Management Monitoring End Systems Information of Earth Climate Systems Alert and Risk System observation Assessment remote sensing Q disasters data for all phases of N Disaster Risk Ecosystems Management Energ E The user manual on How to Update a Ta
6. activities than outputs Each activity and output should be a single discrete item Some examples of good practice Activities Participate in meetings associated with radio regulators in particular ITU R but also other specialist interest groups EUMETSAT will hold an Africa User Conference to discuss and assess current use and requirements of EUMETCast Africa users Outputs GCI Evolution and Operation Process Document describing procedures and organization of task activities interfaces and tools Tables of training needs identified by the SB users against training opportunities e learning and hands on With these in mind let s start the editing GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 The different parts of the page and their function The different parts of the page that you will see throughout an edit session are shown and explained below _ GROUP ON Task Sheet EARTH OBSERVATIONS a p Task Sheet Edt Node y Show taskshect update info IN 01 C1 Development Maintenance and Coordination of Surface Dased Observing Networks in situ and airborne Dati INFRASTRUCTURE gt Key Outputs show heip text a Expected Achievements by 2015 2 art raved on this Paragraph 20 16 01 56 Tarhsheet FOLD OLLO0 17 34 30 Editor John Doe PoC Log out ities S118 s NEFITS allable for Implementation ups and Gaps ing Documents and Links Participation Th
7. c Free text entry paragraphs These text areas can be used to enter text bulleted lists and links A limited number of word processing like formatting tools are at your disposal Examples of such type of paragraphs are e Items registered in the GEOSS Common Infrastructure e Datasets contributed to the GEOSS Data CORE e Resources available for implementation Non editable paragraphs These are table of content items which you cannot edit no text can or needs to be added Information paragraphs When you select these table of content items you will see some additional information in the edit area this information is not editable Examples are e The participation table e Any main chapter heading GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 How to edit Key Outputs or Key Activities Use the buttons available in the main edit toolbar to insert move or delete outputs and activities The function of each button is shown in a tooltip box next to the mouse cursor when the mouse cursor is placed on top of the button The main edit toolbar t SH ow Buttons explained from left to right e The move up button to move an output activity one place up in the list The move down button to move an output activity one place down in the list The insert above button to insert a new output activity above the currently selected one The insert below button
8. e Task Component Sheet edit mode indicator The Task Component title The main edit toolbar The function of each button is shown in a tooltip box next to the mouse cursor when the mouse cursor is placed on top of the button The breadcrumb indicating which paragraph you have selected to edit The show help text text button clicking this text will show the help text related to the selected paragraph The text button will change to hide help text click it to hide the help text The date time UTC when the paragraph and Task Component Sheet were last saved The name and role of the editor who logged in The Log out button click this button to save the last changes and log out of your edit session The table of contents click any item to start editing its content The Submit final edits to GEO button click this button to submit your edits to the GEO Secretariat for review before they are posted to the web Note that you cannot make any changes to the Task Component Sheet as long as the GEO Secretariat is in the reviewing process For small mistakes please contact the GEO Secretariat so that the changes can be incorporated during the review process 11 The edit region this is where it all takes place your updates Saving your updates How it works Before starting to explain how to do the actual updates it is important to understand the actions necessary on your side to save the changes that
9. eeeeeenaaaeeeea 8 How to edit free text paragraphs savesccictecevtctadiansdancicrmatdnnatoueerenaneaneerdaalioneedd caadsausenerevtarsluaides 8 How to update the participants table s ensssnenseenneeeennerssrtrrreernnrnttnrnssrrrnnetnnnrnsrernssernn nennen 8 Log out to end an edit SESSION ssrin inii a eo rnn baker aN RENANE gueneea eieaanes 8 Submitting your updated Task Component Sheet to GEO ccccccccecesseseesseeeeeeeeeeeeseessneaees 8 TOMI 6S NOCH O siadsan a dacs es EA a N NE a a aaia NERENS 9 YVo rteodbaCk ceee ee ee a eee 9 GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 Who should read this manual If you are a Point of Contact of one or more GEO Work Plan Task Components this manual is for you The manual will explain in detail how to update the Task Component Sheet using an online web application The update cycle in a nutshell The update cycle for the Task Component Sheets consists of the following steps A The Point of Contact PoC logs in and updates his her Task Component Sheet The Point of Contact then logs out A This can be repeated as many times as necessary in order to finalize the update B The Point of Contact submits the updated Task Component Sheet to the GEO Secretariat C The GEO Secretariat reviews the Task Component Sheet and posts the updated Task Component Sheet online This update cycle A B C can be repeated multiple tim
10. es With each update cycle a new minor version of the Task Component Sheet will be created e g Version 1 02 the 02 being the minor version indicator Twice a year a picture will be taken of the Task Component Sheet creating a new major version e g Version 2 00 the 2 being the major version indicator GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v2 0 The update process in detail In the description of the update cycle the bold italic words are the actions taken during the update process Each of these actions will be described step by step in the following paragraphs Finding your Task Component Sheet 1 Open the GEO Work Plan landings page in your favourite browser htto www earthobservations org gqeoss imp oh 2 Select the Task from the drop down list and 3 Click on the Task Component of your choice as shown in following picture 9 GEO Group on Earth Obser x Y 3 fi O www earthobservations org geoss_imp php GROUP ON EARTH OBSERVATIONS Home About GEO amp GEOSS Communications GEO Work Plan GEO Community Meetings amp Events Documents Archive Contact GEO Portal 2012 2015 Work Plan Eos Portal GEO 2012 2015 Work Plan hi E To open a Task Component Sheet page 1 Choose the Task from the Task list below and 2 Click on the Component GEO Work Plan Products amp Information on line version pdf version GEOSS BUILD
11. ocre in strength Please use upper case lower case numbers and special characters GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 Important information before you start editing The following guidelines compiled by the GEO Monitoring and Evaluation Working Group will help you to deliver quality concise information with respect to the key activities and key outputs sections of your Task Component Sheet With the process logic model in mind The An operation Direct The effects and Ultumate resources or work products and results outcomes used by the process services attributable to They are initiative to through which result the initiative s the raison produce which inputs from the outputs d tre of the outputs and are activities of initiative accomplish mobilized to the initiative outcomes produce specific outputs a Good planning practice Statements of activities amp outputs should be clear and concrete Statements should be objectively verifiable It should be possible to determine later whether or not the activity or output was completed as planned Avoid vague adjectives such as improved enhanced Describe what will be improved and in what way Outputs should not be phrased as actions should not include verbs They should also not be outcomes Activities should not repeat the output e g Develop report on In general there should be more
12. sk Component Sheet can be downloaded here YS Heath y Water Create Reports related to GEOSS Implementation X Weather Report Generator Copyright 2014 Group on Earth Observations Privacy Notice SiteMap FAQ gt Your Task Component Sheet opens in a new browser window GROUP ON EARTH OBSERVATIONS Task Component Sheet Update Process v 2 0 Log in to start an edit session 1 At the upper left corner of your Task Component Sheet enter your personal credentials your email address and your password 2 Click the Go button GROUP ON EARTH OBSERVATIONS Component Sheet Report Generator beta Export to Word 4 DI 01 C1 Disaster Management Systems Sign in Email address Password forgot password reset it here gt Your Task Component Sheet opens in edit mode Note that your name appears in the upper right corner do not have or forgot my password What to do If you forgot or never had a password click the reset it here link as depicted in the image below CEO GROUP ON EARTH OBSERVATIONS Component Sheet Report Generator beta DI 01 C1 Disaster Management Systems Export to Word 3 Sign in Email address Password forgot password reset it here Follow the reset password procedure An email will be sent to you with a unique link authorizing you to enter a new password Note that passwords need to be at least medi
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