Advanced Configuration & Farm Operations
Contents
1. Getting Started with Advanced Features Guide FarmSoft Farm ERP Getting Started with Advanced Features Hell done Great to see you have implemented the basic features in FarmSoft Farm ERP now we can move on to the Advanced Features This Getting Started guide will help you configure and implement Advanced Features as quickly as possible This guide is not a comprehensive user manual Use the Help link on each page to view full details of each module If your TSL training and support partner is ever unable to assist you adequately please feel free to contact our support center directly using the Support form on our website Warm Regards Belinda Barnes Tenacious Systems Limited Contents FarmSoft Farm ERP Getting Started with Advanced Feature ccccsssccccsssececceseceeeesecesseeceseeeecessees 1 CLE DOR Cs Se at See NES ETE SSR oi ERE LS SESE A PELERT SO Eos OSE TORE 1 Best Practice Modales rect cece reece sesancec enc nen tner oon easyer atence tener tte ct ote te masse aenen tener ret serene as sae anenentty es 2 Production Tasks a cece ee rene aes eo se caren ere ecm ermine trea et in cee cee eee eee ae tat eee aa eee ee nem ena arate 2 PEG OUETIONIV GUO CSmeretescterr es caret ne eereerenmeete reer an atc anet EE 2 MPL MENIEIMEIBESt PRACHICCS a a a E seneas 3 Traceability amp Recalls c0ccccccseescecesescsseessseneessreeceess fh os ictbsrsissrsssarsiearsrsaess le 3 Crop Recall cccc ccsccsss2. and quantities Monthly Materials Projection Use for planning materials acquisition Crop Budget Summary Chart Summarizes each crops budget position across the entire farm Detailed Budget Analysis Analyze individual estimated versus actual on a task by task basis Farm Budget Summary Summary of each crops budgetary status across the entire farm in tabular format Over Budget Quantity and Cost Analyze individual estimated versus actual highlighting only items that have run over budget Over Budget Quantity Analyze individual estimated versus actual quantity only highlighting only items that have run over budget quantity Yield Analysis Use the Farm gt Yield reports to view actual yield Each report can be filtered to provide your required data If you need any additional reporting tools for yield please contact you TSL Consultant WWW FEeNACIOUS SYSTEMS COM Getting Started with Advanced Features Guide Cost Monitoring Use the Farm gt Cost reports to analyze various costs and KPI s Each report can be filtered to provide your required data If you need additional reporting tools for yield please contact you TSL Consultant Estimate An Estimate can project the yield and required planting areas based on various inputs such as orders or demand Before you can make Estimates you must first define Yield Profiles A yield profile determines what percentage of the yield will be achieved in a given day or week of the crops lifecy
3. 00 and the area of land is 10 then 1000 minutes will be the resulting time of use on the task 10 X 100 Click Update 5 Production Task Inventory Tab click New in this tab to add inventory or edit the existing record if updating sample data Note that the Quantity Per Output Area will be multiplied by the area of land this inventory is used on For example if you enter 100 and the area of land is 10 then 1000 kilograms or whatever units of inventory will be the resulting total weight or other measurement of this inventory used on the task 10 X 100 Click Update 6 Production Task Labor Tab click New in this tab to add labor or edit the existing record if updating sample data Note that the Quantity Per Output Area will be multiplied by the area of land this labor is used on For example if you enter 100 and the area of land is 10 then 1000 minutes or whatever units of inventory will be the resulting total labor of this type used on the task 10 X 100 Click Update Production Methods For each unique variety of produce farmed by your business we will now create a Production Method Note that if for example 4 varieties of produce have exactly the same production processes then you can use one production method for all 4 no need to create 4 identical production methods 1 Go to page Farm gt Best Practice gt Production Method click New or Edit to overwrite a sample Production Method WWW FrEenaAcious SYsTtems com Ge
4. Yield Profile New use this button to create a new Estimate Open Existing use this button to open a previously saved Estimate Delete this button will delete the current Estimate Save As New this button will save the current estimate as a new estimate Print use this to print your estimate Congratulations You should now be able to perform all basic advanced farming operations Remember click the Help link on the FarmSoft page for more details and contact support or your TSL FarmSoft Partner for assistance wWww TEeENAcIous SYSTEMS COM
5. cle Yield Profile Located at Farm gt Yield gt Yield Profile A yield profile determines what percentage of the yield will be achieved in a given day or week of the crops lifecycle Create a Yield Profile for each unique Variety of yield for example if five varieties shared the same details for a yield profile then you would only need to create one A yield profile is in weeks by default however you can change it to a daily yield profile by selecting the Yield Per Day checkbox See a sample Yield Profile below Bella Profile 1 Bella 100 Kilogram Jake Themuss Name Bella Profile 1 Active Variety Bella la Yield Weight Per Area 1000 Yield Measure Kilogram Notes Last Update Last Updated By Jake Themuss ha Yield Per Day E Update Cancel Yield Week Da Drag a column header here to group by that column Edit New Delete E Edit New Delete Edit New Delete Edit New Delete Edit New Delete WWW FFrEenacious SYstTtems com Getting Started with Advanced Features Guide Estimates Located at Farm gt Yield gt Estimates This page can be used to create and retrieve saved Estimates Estimates detail the projected yield and can also suggest planting dates and volumes Note that you should have configured Yield Profiles before using this page Estimates are in either weeks or days you selected this when creating the
6. cssesssecsseressess gle ae ea 3 Crop Input SUMIMADL cccrcccscerscoseMecversscdse eoo E eee Tn S 3 Crop Inputs Detail oenen a i A 4 Observation AnalySiS sesessescsereneneee nea T O S a 4 Export Data for Payroll 0 000 E N O A S T 4 Budget Operations s sssssersessrsreseee A E o N O E L 4 Yield AnallySis 0 ccccccrcsessrseressercrecs A S N T 4 Cost Monitoring ssssessssssssessessessesseereese MMI At T 5 Estimate esseseseesessessessosessorseserseseeeseneoe ssi O A 5 Yield Profile ccccccccccccsssseeessessreee ss e O 5 ESUUIMALES ernn sirain iA ss E eceuaeae heisaroeees 6 WWW FEenacious SYsTtems com Getting Started with Advanced Features Guide Best Practice Modules HINT If you need more information click the Help link on the right of the FarmSoft page or contact support The best practice system allows you to define the best way to produce a selected variety of produce The information used to configure this system will be used to generate budgets and automatically create tasks on the farm diary We will now perform the following steps 1 Configure Production Tasks Each production task is a small task that s performed during the farming process for example chipping weeding spray irrigation planting harvesting soil analysis etc Each task will have its lab
7. is report returns the individual applications of each input the task number and date of application Can be used for similar purposes as the Crop Input Summary Observation Analysis Use the Farm gt Tasks gt Observations report to return observations over a period of time for a selected area This can be useful for determining any patters or logical conclusions based on the history of an area of land Export Data for Payroll Use the Farm gt Tasks gt Employee Tasks and Employee Task Details reports to export payroll data Instead of printing the report use the dropdown on the report menu bar to select Csv XIs or other then click the Save As button Note that you can have Tenacious Systems develop an export method that best matches your data import export requirements To allow TSL consultants to understand your requirements please export sample data in the exact same format that you wish to import into your financial payroll package and send this along with a description of the name and version of your financial or payroll package TSL will then use your sample file csv slx xml as a specification Budget Operations There are various reports in the Farm gt Budget menu that will be very useful for day to day operations Report Purpose Monthly Budget Projection Used to plan cash flow and acquisition of materials and labor on a monthly basis Monthly Budget Analysis Compares the actual costs and consumption with the estimated costs
8. or inventory and equipment settings filled out The consumption of these items will be specified as X units per area of land for example 1kg per hectare or 80 minutes of labor per hectare 2 Configure Production Methods Each production method ties together all of the production tasks and specifies which day of the crop season its normally performed on For example on day 1 production task Plough ground should be performed on day 2 production tasks form rows in soil should be performed 3 Implement Best Practice This simply means you specify a crop chose a start date for the first task and select a production method to apply the tasks to Your tasks will then be automatically created and you can now access budget information relating to the selected crop Production Tasks For each common task type performed in the business create a production task 1 Goto page Farm gt Best Practice gt Production Tasks 2 Click New in the production tasks grid or edit and overwrite a sample record if they are still in your database Fill in the Name of the production task and select the Task Type amp click Update 3 Next to the new production task you created click the button 4 Production Task Equipment Tab click New in this tab to add equipment or edit the existing record if updating sample data Note that the Minutes Per Unit will be multiplied by the area of land this equipment is used on For example if you enter 1
9. tting Started with Advanced Features Guide 2 Enter the details of your Production Method don t forget to set the Variety and fill out both fields Part and Manufactured Product with the Produce that will be grown Click Update Click the plus button next to the Production Method 4 Inthe Production Method Task box click New to add each task to the Production Method you may end up with anywhere between 20 and 300 tasks depending on the length of the growing cycle and the complexity of your farming methods The screenshot below shows the first six days of my sample Production Method R Bella Capsicum Program 3 5 1 2011 Bill Thorton Production Production Method Task Production Task Estimated Start Estimated Finish Task Time Per Unit Edit New Delete Spray Program 3A 09 00 00 20 00 00 300 Edit New Delete Irrigation 09 00 00 22 Edit New Delete Chipping 09 00 00 3 25 Edit New Delete Spray Program 3A 09 00 00 30 dit New Delete Irrigation 09 00 00 35 dit New Delete Chipping 09 00 00 40 Implementing Best Practices Now that you have created the Production Task and Production Method you can implement the Production Method as a Best Practice 1 Go to Farm gt Best Practice gt Implement Best Practice from this screen filter for the Crop on which you will implement the best practices 2 Set the Start date for first task this date will become Day 1 as in the day measurements used to configure
10. your Production Method 3 Select a Production Method and click Implement Best Practice You will receive a message telling you how many tasks were created 4 If you visit the Farm Diary Farm gt Tasks gt Farm Diary and filter for your Site Crop Start Date for First Task you will see the automatically created tasks These tasks have only their Estimated values filled out When the tasks are performed you must mark the tasks as completed by filling out the Actual values for Inventory Employee and Equipment and the Actual Finish Dates Traceability amp Recalls This section discusses how to perform a recall of a crop based on the inputs and how to summarize inputs on a selected area The following reports are located in Farm gt Traceability Crop Recall This report allows for a recall returns the names of Crops based on an input using the Inventory Number Supplier Batch Data and Supplier data Run the report entering at least one of the values and selecting a date range which will filter results by the Estimated Start and Finish dates Crop Input Summary This report returns the total application of selected types of inventory This report is useful for planning spray tasks and showing auditors that you have checked total application of dangerous controlled substances over the minimum application periods WWW FrEenacious SYstems com Getting Started with Advanced Features Guide Crop Inputs Detail Th
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